Date of meeting: 4 November 2013

Cranwell, Brauncewell and Byard’s Leap Parish Council Notes of the ordinary meeting of the Parish Council held in Cranwell Village Hall on Monday 4 November 2013. Attendance: With Cllr H Morris in the Chair there were present, Cllrs – Mr R Bett, Mr M Cassidy, Mr A Cramer, Mr V Farthing, Mrs A Tyler and the Clerk Mr E Findlay. Also in attendance: D/Cllr Whittle. 3 members of the public were in attendance. The Chairman invited members of the public to address the meeting at 7:00 pm. The cleared ditch at Thorold Avenue was discussed and whilst the vegetation was still awaiting maintenance, the rubbish had been removed and the area looked the better for it. The D/Cllr was thanked for his endeavours in pursuing this matter. An update on the ongoing issue of the condition of the public open space at College Gardens was requested and the Clerk reported that NKDC Planning Enforcement had contacted Persimmon Homes on 14 October 2013 and had been given assurances that work would be undertaken by 11 November 2013. If no improvement has been made to the public open space by this date then the matter will be formally referred to NKDC Legal Department to resolve the matter by civil action. The Chairman then declared the meeting open at 7:06 pm. 146. Apologies for absence and reasons given. Cllr Hutchinson was unable to attend the meeting and his reason was made known to the Parish Council. Action: The Council RESOLVED to accept Cllr Hutchinson reason for non-attendance. Proposed by Cllr Tyler, seconded by Cllr Cramer and agreed unanimously. Cllr Hudson’s absence was noted. 147. To receive any declarations of interest. None received at this time. 148. Notes of the ordinary meeting of the Parish Council held on Monday 7 October 2013 to be approved as Minutes. Action: The Council RESOLVED to approve the notes from the ordinary meeting of the Parish Council held on Monday 7 October 2013 as a true record of the meeting. Proposed by Cllr Cramer, seconded by Cllr Tyler and agreed unanimously. The Chairman signed the Minutes. 149. Receive reports from County and District Councillors. Cty/Cllr Tweedale and D/Cllr Cartwright were unable to attend due to personal reasons. D/Cllr Whittle informed the meeting that he had received a letter from the Post Office, confirming the closure of Cranwell Village Post Office. He had also attended a talk on the proposed War Memorial, given by Paul Robinson. It was suggested he be approached to give a short talk at the Annual Parish Meeting in April 2014. In his absence, Cllr Cassidy wished for his thanks to be passed to Cty/Cllr Tweedale for his assistance with the safe walking route in for schoolchildren through the road works near their school. D/Cllr Whittle left the meeting at 7:16 pm. 150. Financial Matters a. Approve the report on expenditure since the last meeting. There were no cheques signed since the last meeting. b. Approve payment of invoices listed on the Cheques to be Signed sheet. Action: The Council RESOLVED to approve the listed invoices for payment. Proposed by Cllr Cassidy, seconded by Cllr Tyler agreed unanimously. c. Approve the bank reconciliation from the previous months. Action: The Council RESOLVED to approve the bank reconciliation.

Date signed: 2 December 2013 49-2013 Signature:

Date of meeting: 4 November 2013

Proposed by Cllr Tyler, seconded by Cllr Bett and agreed unanimously. d. Consider the cost to crown lift and shape the tree in the Garden of Remembrance. Action: The Council RESOLVED to approve the quote of £115 +VAT from Veolia. Proposed by Cllr Tyler, seconded by Cllr Cassidy and agreed unanimously). e. Consider the purchase of lids to cover the junior goal post sockets prior to moving the goals to a new position. Action: The Council RESOLVED to approve the purchase of aluminium socket covers, costing £36.00. Proposed by Cllr Tyler, seconded by Cllr Bett and agreed unanimously. f. Consider the cost to replace the broken windows in the portacabins. Action: The Council RESOLVED to approve the quote from the Able Group, of £260.00 + VAT to repair the broken windows in the portacabins. Proposed by Cllr Tyler, seconded by Cllr Cramer and agreed unanimously. g. Consider the cost of replacing the heating in the small Committee Room. Action: The Council RESOLVED to defer this matter as no quotes had yet been received. Proposed by Cllr Tyler, seconded by Cllr Farthing and agreed unanimously. h. Consider amending the list of bank account signatories and account name. To allow for greater flexibility in cheque signing, the Clerk had approached the bank to confirm the names of Cllrs listed as signatory. It was discovered that the last amendment to signatories’ had not been actioned by the bank so Cllr James Hudson was not a signatory, whilst ex-Cllr Yvonne Hudson and ex-Cllr Gail Cairns were still listed. Action: The Council RESOLVED to amend the account name to Cranwell, Brauncewell and Byard’s Leap Parish Council; to remove the names of those no longer Councillors and to add Cllrs Tyler, Cramer, Hudson and Hutchinson. Proposed by Cllr Bett, seconded by Cllr Tyler and agreed unanimously. i. Consider engaging Mrs Alison Bourne as the Internal Auditor for 2014. Action: The Council RESOLVED to approve the appointment of Mrs Alison Bourne to act as our internal auditor. Proposed by Cllr Bett, seconded by Cllr Tyler and agreed unanimously. 151. Planning Applications a. 13/0975/PNDEM - Demolition of 30m high lattice steel tower and removal of associated equipment cabin and ground based apparatus - RAF Cranwell Cranwell Avenue Lincolnshire NG34 8GS. The Parish Council had no comments or objections to this application and the matter was `Pending Consideration’ at NKDC. b. 13/0977/PNDEM - To demolish the existing 35 metre high lattice steel communications tower and remove the associated equipment cabin and ground based apparatus - Cranwell West Transmitting Station Cranwell Avenue Cranwell Sleaford Lincs NG34 8HD. The Parish Council had no comments or objections to this application and the matter was `Pending Consideration’ at NKDC. c. 13/0993/HOUS - Erection of porch to front of property - 3 Edmunds Road Cranwell Sleaford Lincolnshire NG34 8EL. The Parish Council had no comments or objections to this application and the matter was `Pending Consideration’ at NKDC. d. 13/1090/FUL - Installation of 4 number 5m high lighting columns to the existing Multi Use Games Area. Royal Air Force Junior Cadets Road Cranwell Sleaford NG34 8HB. The Parish Council had no comments or objections to this application and the matter was `Pending Consideration’ at NKDC. e. 13/1107/LBC – replacement of emergency light fittings. Building 441A College Hall Officers Mess, RAFC Cranwell. The Parish Council had no comments or objections to this application and the matter was `Pending Consideration’ at NKDC. f. 13/1238/NEIAUT – Five wind turbines with a maximum height from base to blade tip of 126.5m, with new vehicular access together with the new and upgraded track including

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turning heads, laydown areas, crane pads and two water course crossings: new control building (size 20m long x 7.5m anemometer mast. Location: Hough Grange Farm, Hough-on-the-Hill, Grantham, NG32 2AN. g. 13/1225/HOUS – Single storey rear extension, detached double garage to front and new access drive onto highway. Location: 39 Sleaford Road, Cranwell, NG34 8BU. The application had just been received and was handed to the Chairman and planning members for comment. h. 13/1290/CCC - To provide an additional inert waste recycling area - Brauncewell Quarries Limited Long Lane Brauncewell Lincoln Lincolnshire NG34 8RL. The application had just been received and was handed to the Chairman and planning members for comment. 152. Receive a report from the Clerk in relation to Council matters. The Clerk handed round details on the various speed indicator devices available through Lincolnshire County Council Highways and their cost. The prices ranged from £4,700.00 to £6,800.00 subject to distance to electricity source etc, for consideration at the budget meeting. The bus stop post opposite 45 College Road was reported to LCC Highways and was replaced 14 October. The Clerk handed round the contact list of Parish Councillors and asked that they complete any missing spaces and confirmed everybody was happy for it to be displayed on the notice board and Parish website. 153. Receive reports from Councillor’s relating to responsibilities and outstanding tasks. No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made. Cllr Morris reported that there was a Cranwell Sports pavilion Fund auction in the Village Hall on Saturday 9 November 2013. There was to be a Remembrance Service on Sunday 10 November at St Andrews Church. The Bowling Club decking and shed was in need of some brown paint or preservative and it was hoped this would be undertaken with “self-help”. The dyke along Sewers Lane had been cleared by the landowner and had water running freely through it. Cllr Cassidy reported that one set of tennis nets had been taken down and stored for the winter. The fence panel behind the junior goal had completely detached from the post at one end. As soon as the socket covers were received then the junior goal should be moved. The handrails recently installed at the door of the portacabin nearest Crane Close seemed to be set a little too far away and could cause a person exiting the portacabins to over-reach with a possible fall hazard. The single entrance gate into the children’s play area is slow to close and the two safety advice notices had been erected. There was a small amount of rubbish present and suggests a litter bin be located within the play area. It had been noted that the car park lamp posts had had their concrete rings formed around the base but the contractor had left concrete residue up the posts which had recently been refurbished. It was requested that the contractor be contacted to come and remove the residue. Cllr Bett reported that the nets and hooks for the junior goals had been received and the goals were to be repositioned once the socket covers had been received. He had attended the Village Hall Committee meeting and all was well, with the finances being described as `very healthy’. He had also recently attended a Planning Seminar which did not appear to contain any significant changes to current policy. Cllr Tyler had contacted the Editor of the newsletter who apologised for the layout of the previous edition. He had not put in a line to differentiate from the end of our article and a joke printed below.

Date signed: 2 December 2013 51-2013 Signature:

Date of meeting: 4 November 2013

154. General correspondence. The Chairman informed the meeting that she had received a letter regarding the Leasingham and Cranwell Newsletter. The current Editor, Mr Don Borrett was to leave the area in the near future and a new Editor was required. The newsletter was self supporting. The Social Club had advertised a Special Meeting to discuss and vote on the possible sale of the house owned by the Members of the Social Club, where the steward lived. It was understood the James Dyson had bought the Roxholme Estates, possibly including Manor Farm. The Chairman would contact D/Cllr Whittle to see if this could be confirmed. 155. To form a review committee for the new model Standing Orders as issued by LALC and to review the Financial Regulations. Action: The Council RESOLVED to appoint Cllr Morris, Cllr Bett and Cllr Tyler to review the Financial Regulations and the new model Standing Orders. Cllr Hutchinson was to be approached to see if he would also join the committee. Prior to a meeting being arranged, copies of the documents would be circulated to those Cllrs on the committee. Proposed by Cllr Cramer, seconded by Cllr Cassidy and agreed unanimously. 156. Receive a report from Cllr Tyler on her attendance at the LALC AGM on 15 October 2013. Cllr Tyler, Cllr Morris and the Clerk represented the Parish Council at the LALC AGM. There was a buffet available on arrival and delegates’ had the opportunity to meet Councillors and officials from other Councils around the region. The first part of the meeting involved adopting the Annual Report and Statement of Accounts for 2012/13, followed by the election of the Honorary Officers for 2014/15. After a short break the guest speaker Mr Alan Hardwick, Lincolnshire’s Police and Crime Commissioner gave a talk, followed by a question and answer session. 157. Receive a report from Cllr Morris on her attendance at the Mediation Skills training event on 31 October 2013. Cllr Morris attended the event with the Clerk and felt that it was not what was expected. The session was facilitated by RELATE and was entitled `Emotions to Solutions’ and appeared more suited to social care workers and counsellors. Discussions during lunch with people from other Parish Councils were very useful. 158. To confirm the date of next meeting of the Council. The next meeting was confirmed as 2 December 2013. 159. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 to discuss the following matters. a. Consider the cost for work to crown lift and cut back the trees and thorn shoot hedge at the bottom end of the playing field and the trees along the far side of the playing field. b. Consider the cost for work to crown lift and shape the trees along the Village Green roadway. Action: The Council RESOLVED to go into closed session. Proposed by Cllr Bett, seconded by Cllr Cassidy and agreed unanimously. This part of the meeting closed 8:08 pm. The meeting continued in the absence of press and public at 8:10 pm. (Not for publication by virtue of section 100(a) para 4 of the Local Government Act 1972, the items being of a confidential nature.) Confidential Minutes a. Consider the cost for work to crown lift and cut back the trees and thorn shoot hedge at the bottom end of the playing field and the trees along the far side of the playing field. Action: The Council RESOLVED to approve the quote from Veolia for £920.00 +VAT. Proposed by Cllr Bett, seconded by Cllr Cassidy and agreed unanimously. b. Consider the cost for work to crown lift and shape the trees along the Village Green roadway.

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Action: The Council RESOLVED to approve the quote from Veolia for £275.00 +VAT. Proposed by Cllr Cassidy, seconded by Cllr Cramer and agreed unanimously. The Clerk would inform Veolia that their quotes had been approved and that the work was to be completed by Friday 29 November 2013. The Chairman closed the meeting at 8:28 pm.

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2 December 2013 Date:

Date signed: 2 December 2013 53-2013 Signature:

Date of meeting: 4 November 2013

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