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1. Call to Order 2. N/A 3. Public

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1. Call to Order 2. N/A 3. Public A G E N D A HOUSTON-GALVESTON AREA COUNCIL FINANCE AND BUDGET COMMITTEE MEETING DECEMBER 15, 2020 9:30 AM https://zoom.us/webinar/register/WN_iNajds0jQo2_vfoaq Owe_w 1. CALL TO ORDER 2. N/A 3. PUBLIC COMMENTS – Members of the public may participate by sending comments to [email protected]; by joining online via website; or by dialing US: 1- 888-788-0099 (Toll Free) or 1-877-853-5247 (Toll Free) (Webinar ID: 965 2324 9092; Participant ID: 161205; Passcode: 774200) 4. DECLARE CONFLICTS OF INTEREST ACTION 5. CONSENT AGENDA Items listed are of a routine nature and may be acted on in a single motion unless requested otherwise by a member of the Board. a. N/A b. HGACBUY – PORTABLE CONSTRUCTION AND MAINTENANCE EQUIPMENT Request authorization of contracts with the lowest responsible bidders for portable construction and maintenance equipment. (Staff Contact: Ronnie Barnes) c. HGACBUY – OFICE MANAGEMENT SOFTWARE SOLUTIONS Request authorization to negotiate contracts with the respondents listed for Office Management Software Applications and Services. (Staff Contact: Ronnie Barnes) d. REGIONAL SAFETY CAMPAIGN Request authorization to make media buys for billboards, radio airtime and social media to conduct a Regional Safety Outreach Campaign; amount not to exceed $500,000. (Staff Contact: Patrick Mandapaka) e. RENEWAL OF AGREEMENT WITH HARRIS COUNTY FOR THE TOW AND GO PROGRAM Request authorization to enter into an interlocal agreement with Harris County for Freeway Surveillance for the Tow and Go Program; amount not to exceed $3,300,000. (Staff Contact: Patrick Mandapaka) f. WORKFORCE SYSTEM BOOTCAMPS FOR ENTREPRENEURS Request approval of two contracts for entrepreneurial bootcamps: Women’s Business Enterprise Alliance, amount not to exceed $29,700; and Mass Challenge, Inc., amount not to exceed $49,996. (Staff Contact: Mike Temple) g. RENEWAL OF GEOGRAPHIC INFORMATION SOFTWARE MAINTENANCE AGREEMENT WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE Request approval to renew annual maintenance and support agreement with Environmental Systems Research Institute; amount not to exceed $63,300. (Staff Contact: Tanya Nguyen) 6. FINANCE AND BUDGET COMMITTEE Report on activities and Committee recommendations. a. MONTHLY FINANCIAL REPORT – NOVEMBER 2020 Request approval of monthly financial report ending October 31, 2020. (Staff Contact: Nancy Haussler) 7. BUDGET AND SERVICE PLAN a. PUBLIC HEARING Public Hearing on proposed H-GAC 2021 Budget and Service Plan. (Staff Contact: Chuck Wemple) b. H-GAC 2021 BUDGET AND SERVICE PLAN Request approval of the recommended H-GAC 2021 Budget and Service Plan. (Staff Contact: Chuck Wemple) c. SALARY AND BENEFIT PROGRAM – 2021 Request approval of recommended employee salary ranges for 2021. (Staff Contact: Nancy Haussler) 8. AUDIT COMMITTEE a. SELECTION OF EXTERNAL AUDITOR FOR ANNUAL AUDIT No action needed; previous authorization allows for continuing use of professional audit services from BKD as the independent external auditor for the H-GAC fiscal year ending 2021. (Staff Contact: Charles Hill) b. INTERNAL AUDIT ANNUAL PLAN FOR FISCAL YEAR 2021 Request approval of Internal Audit Annual Plan for Fiscal Year 2021. (Staff Contact: Charles Hill) 9. ADJOURNMENT Item 5.b. Page 1 of 5 HGACBUY - PORTABLE CONSTRUCTION AND MAINTENANCE EQUIPMENT Background The H-GAC Cooperative Purchasing Program (HGACBuy) establishes contracts for a variety of products and services through competitive solicitations. Member governments are able to use the contracts to make purchases. HGACBuy received and opened nine bids for Portable Construction and Maintenance Equipment on September 17, 2020. The following companies submitted bids: Associated Supply Co., Inc. dba Lubbock, TX ASCO, ASCO Equipment, and/or ASCO Rentals Atlas Copco USA Holdings, Rock Hill, SC Inc. dba Power Technique North America LLC BPR Operating, LLC Pearland, TX Bradley J Fish, Inc., dba Sullair Houston, TX of Houston Clark Equipment Company dba Statesville, NC Doosan Portable Power Holland Pump Company West Palm Beach, FL Mersino Dewatering dba Global Davison, MI Pump Sunbelt Rentals, Inc. Fort Mill, SC Xylem Dewatering Solutions, Bridgeport, NJ Inc. Current Situation This contract is a continuation of an existing contract in our portfolio, consisting of portable air compressors, light towers, vertical/boom lifts and hydraulic/electric pumps. One new manufacturer is being introduced. All bid responses have been evaluated by H-GAC staff. Nine bids are being recommended for award. Request authorization of contracts with the lowest responsible bidder providing the best value for product items as summarized in the Award Recommendation Table. Funding Source Participating local government purchases Budgeted N/A Action Requested Request authorization of contracts with the lowest responsible bidders for portable construction and maintenance equipment. (Staff Contact: Ronnie Barnes) Page 2 of 5 ATTACHMENTS: Descr ipt ion Type CM02-21 Award Recommendation Table Cover Memo Page 3 of 5 CM02-21 Award Recommendation Table H-GAC Product Code Recommended Contractor A. Portable Air Compressors A. Atlas Copco CM21AA01- CM21AA16, CM21AA18- Atlas Copco USA Holdings, Inc. dba Power Technique North CM21AA28 America LLC B. Doosan CM21AB01–CM21AB09 Clark Equipment Company dba Doosan Portable Power C. Sullair CM21AC01-CM21AC07, CM21AC09, Bradley J Fish, Inc. dba Sullair of Houston CM21AC11 D. MMD Airman Air Compressors Associated Supply Co., Inc. dba ASCO, ASCO Equipment, CM21AD01, CM21AD03 and/or ASCO Rentals E. Chicago Pneumatic Associated Supply Co., Inc. dba ASCO, ASCO Equipment, CM21AE04 and/or ASCO Rentals B. Light Towers A. Allmand Associated Supply Co., Inc. dba ASCO, ASCO Equipment, CM21BA01- CM21BA03 and/or ASCO Rentals C. Doosan CM21BC01–CM21BC02 Clark Equipment Company dba Doosan Portable Power E. Wacker CM21BE01- CM21BE02, CM21BE05, Associated Supply Co., Inc. dba ASCO, ASCO Equipment, CM21BE09, CM21BE12 and/or ASCO Rentals H. Multiquip Associated Supply Co., Inc. dba ASCO, ASCO Equipment, CM21BH06, CM21BH08- CM21BH22 and/or ASCO Rentals I. Atlas Copco Atlas Copco USA Holdings, Inc. dba Power Technique North CM21BI01- CM21BI07 America LLC C. Scissor / Personnel & Self-Propelled Vertical Lifts A. Genie Industries CM21CA01- CM21CA07, CM21CA09- Associated Supply Co., Inc. dba ASCO, ASCO Equipment, CM21CA13, CM21CA15- CM21CA28, and/or ASCO Rentals CM21CA32- CM21CA38 B. JLG CM21CB01- CM21CB02, CM21CB04- Associated Supply Co., Inc. dba ASCO, ASCO Equipment, CM21CB07, CM21CB09- CM21CB13 and/or ASCO Rentals D. Telescopic / Articulating Boom Lifts Page 4 of 5 A. Genie Industries CM21DA01- CM21DA02, CM21DA04- Associated Supply Co., Inc. dba ASCO, ASCO Equipment, CM21DA05, CM21DA07- CM21DA26, CM21DA28 and/or ASCO Rentals B. JLG CM21DB01- CM21DB03, CM21DB06- CM21DB08, CM21DB10- CM21DB13, Associated Supply Co., Inc. dba ASCO, ASCO Equipment, CM21DB15- CM21DB16, CM21DB19- and/or ASCO Rentals CM21DB21 F. Portable “Self-Priming” Trash Pumps A. Godwin CM21FA01–CM21FA03 Xylem Dewatering Solutions, Inc. B. Gorman-Rupp CM21FB01-CM21FB08 BPR Operating, LLC H. Multiquip CM21FH01- CM21FH13, CM21FH19- Associated Supply Co., Inc. dba ASCO, ASCO Equipment, CM21FH27 and/or ASCO Rentals M. Wacker Associated Supply Co., Inc. dba ASCO, ASCO Equipment, CM21FM02, CM21FM05 and/or ASCO Rentals P. Atlas Copco CM21FP01- CM21FP13, CM21FP15- Atlas Copco USA Holdings, Inc. dba Power Technique North CM21FP18 America LLC Q. AMT Pump CM21FQ01- CM21FQ07 BPR Operating, LLC G. Portable “Priming-Assisted” Trash Pumps A. Global Pump CM21GA01- CM21GA25 Mersino Dewatering dba Global Pump B. Godwin CM21GB01 – CM21GB24 Xylem Dewatering Solutions, Inc. C. Gorman-Rupp CM21GC01-CM21GC17 BPR Operating, LLC F. Pioneer CM21GF02, CM21GF04, CM21GF06, CM21GF17- CM21GF19, CM21GF26, Sunbelt Rentals, Inc. CM21GF28, CM21GF36- CM21GF37 G. Holland Pumps CM21GG01 – CM21GG14 Holland Pump Company H. Hydraulic Submersible Pumps A. Godwin CM21HA01 – CM21HA22 Xylem Dewatering Solutions, Inc. B. Hydra-Tech Page 5 of 5 CM21HB01- CM21HB08, CM21HB11- CM21HB12, CM21HB17- CM21HB22, BPR Operating, LLC CM21HB25- CM21HB35, CM21HB37- CM21HB43 CM21HB09-CM21HB10, CM21HB13- CM21HB16, CM21HB23-CM21HB24, Sunbelt Rentals, Inc. CM21HB36, CM21HB44 C. Holland Pump CM21HC01 – CM21HC10 Holland Pump Company D. Atlas Copco Atlas Copco USA Holdings, Inc. dba Power Technique North CM21HD01- CM21HD02 America LLC I. Electric Submersible Pumps A. Godwin CM21IA01 – CM21IA06 Xylem Dewatering Solutions, Inc. B. Gorman-Rupp CM21IB01-CM21IB06 BPR Operating, LLC D. Wacker Associated Supply Co., Inc. dba ASCO, ASCO Equipment, CM21ID04-CM21ID11 and/or ASCO Rentals H. Atlas Copco Atlas Copco USA Holdings, Inc. dba Power Technique North CM21IH01- CM21IH66 America LLC I. AMT Pump CM21II01- CM21II04 BPR Operating, LLC J. Welders and Equipment C. MultiQuip Associated Supply Co., Inc. dba ASCO, ASCO Equipment, AM21JC01, AM21JC03-AM21JC08 and/or ASCO Rentals Item 5.c. Page 1 of 2 HGACBUY - OFFICE MANAGEMENT SOFTWARE SOLUTIONS Background The H-GAC Cooperative Purchasing Program (HGACBuy) establishes contracts for a variety of products and services through competitive solicitations. Member governments are able to use the contracts to make purchases. HGACBuy received and opened four proposals for Office Management Software Solutions on October 5, 2020. The following companies submitted a proposal: ALPHA Facilities Solutions, LLC San Antonio, TX BW Consulting, Inc. Greenwood Village, CO Data Transfer Solutions, LLC Tampa, FL Mind Tech, Inc. Houston, TX Current Situation This
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