FY19 ARCHE Annual Report Summary of program status, activities, and finances of the Atlanta Regional Council for Higher Education ARCHE ANNUAL REPORT HISTORY The Atlanta Regional Council for Higher Education (ARCHE) was founded in 1938 as the University Center in Georgia. Founding members of the organization were Agnes Scott College, the Atlanta College of Art, Columbia Theological Center, Emory University, the Georgia Institute of Technology and the University of Georgia. They formed the University Center in Georgia to share resources, avoid duplication, and facilitate collegiality among faculty. Membership continued to grow and included 19 public and private institutions of higher learning in the greater Atlanta region. TODAY As of 2012, ARCHE has focused and continues to manage programs that were deemed priority value to member institutions. The current staff consists of an Executive Director that manages the day to day operations and corporate responsibilities of the organization. The mission of ARCHE remains to bring its members together to collaborate in these programs. Hundreds of students each year register for courses on other member campuses via ARCHE's cross registration program, which offers students the opportunity for expand their horizons in other fields of study or campus settings. ARCHE's Library Council and library programs include a interlibrary sharing program which allows members to share to the collective resources of all member libraries. ARCHE provides a van that transports library exchange items to campuses three days a week. In addition, students and faculty at ARCHE institutions may visit libraries at other members to gain immediate access to materials that do not circulate. The ARCHE Board of Trustees recently determined their colleges and universities would benefit from convenings of key individuals across member institutions. These communities of practice will provide each group the ability to build relationships, identify shared goals and challenges, opportunities to problem solve, and identify collaborative opportunities. Each group shall determine agendas of meetings based on their needs and current challenges. Page 1 ARCHE MEMBER INSTITUTIONS Agnes Scott College, Brenau University, Clark Atlanta University, Clayton State University, Columbia Theological Seminary, Emory University, Georgia Gwinnett College, Georgia State University, Interdenominational Theological Center, Kennesaw State University, Mercer University, Morehouse College, Morehouse School of Medicine, Oglethorpe University, Savannah College of Art and Design, Spelman College, University of Georgia, University of West Georgia ARCHE BOARD OF TRUSTEES, JULY 1, 2018 Executive Committee Chair – Stanley Preczewski, Georgia Gwinnett College Vice Chair – Lawrence Schall, Oglethorpe University Past Chair – Thomas Hynes, Clayton State University Treasurer – Mary Schmidt Campbell, Spelman College Member-at-large – Kyle Marrero, University of West Georgia Member-at-large – Valerie Montgomery Rice, Morehouse School of Medicine Member-at-large – Bud Peterson, Georgia Institute of Technology Lee Zak, Agnes Scott College Ed L. Schrader, Brenau University Ronald A. Johnson, Clark Atlanta University Leanne Van Dyk, Columbia Theological Seminary Claire E. Sterk, Emory University Mark P. Becker, Georgia State University Edward L. Wheeler, Interdenominational Theological Center Pam Whitten, Kennesaw State University William D. Underwood, Mercer University David Thomas, Morehouse College Paula Wallace, Savannah College of Art and Design Jere Morehead, University of Georgia Page 2 Page 3 ARCHE LIBRARY PROGRAMS ARCHE SOCIAL MEDIA PROMO IN APRIL 2019 LIBRARY COUNCIL The ARCHE Library Council consists of library directors of member institutions and directors of our Affiliated Libraries. ARCHE Affiliated Libraries include: Atlanta-Fulton Public Library System Kenan Research Center at the Atlanta History Center Jimmy Carter Presidential Library Georgia Archives Georgia Public Library Service The Library Council normally meets twice a year and is the host body for all other ARCHE library committees and programs. This year’s meeting centered around the growing costs of database subscriptions and making difficult decisions to unsubscribe from previous subscribers due to imminent price increases. Page 4 ARCHE ARCHIVES COUNCIL The ARCHE Archives Council held 2 meetings this year. The Archives Council decided the FY17 and FY18 fiscal years that advocacy would be the underlying theme of their work and focus in the immediate future. The Archives Advocacy Committee is interested in asking a big question; that is, how can archivists demonstrate the collective impact of archival work measurements that are understood by stakeholders outside of the profession? To read more about their methods and progress in this undertaking, please visit ARCHE Archives. ARCHE INFORMATION LITERACY COMMITTEE The Information Literacy Committee coordinated a LibGuides Training workshop from SpringShare early in 2017. Approximately 50 attended from ARCHE member institutions and affiliated libraries. The committee experienced a loss of several founding members due to retirements and job changes, but new leadership is identifying the best needs of the group moving forward. The committee met in December 2018 to develop a framework for moving forward in 2019. The ARCHE Archives Council and ARCHE Information Literacy Committee have planned a joint meeting for June to discuss shared interests and challenges of the two groups and are exploring possibilities of an ACRL Roadshow to fit their needs. ARCHE ILL/ILU COMMITTEE INTERLIBRARY LOAN PROGRAM - Collectively, the libraries of ARCHE member institutions contain millions of volumes and countless periodicals, journals and other print and electronic educational resources. Through ARCHE, these vast resources are shared among member institutions' students and faculty. Member institutions also collaborate with the region's major non-university libraries and archives. The ILL/ILU program is collectively viewed as the most visible and prominent of ARCHE collaborative programs. The ILL (interlibrary loan) program is used widely by those members and approximately 28,000 requests (including originals and copies) were made between institutions. The ARCHE van cuts costs for members loaning books and materials to other ARCHE members. The ARCHE van transported approximately 21,000 requests (can contain multiple books and items) in 2018. The ILU (Interlibrary Use) program allows faculty and students of any ARCHE member institution to access and check out books at any other ARCHE member library. ARCHE libraries issued approximately 250 interlibrary use cards to faculty and students in 2018. The ILL/ILU Committee consists of the ILL staff at each ARCHE member institution, as well as affiliated libraries that participate. The committee meets once a year at a different campus that chooses to host. At the latest meeting, members agreed that the OCLC statistics are accurate for reporting purposes of ILL activity, but do not measure all activity on ARCHE van (to find a true accurate measure of van deliveries would involve a hand count and place undue burden/additional work for ILL/ILU staff.) Page 5 Page 6 ARCHE CROSS REGISTRATION ARCHE’s Cross Registration Program allows students at member institutions to broaden their academic experience by registering for courses at other member colleges and universities. It shares the vast resources of ARCHE member specialties by offering students access to courses not offered at their home institution and allows them a chance to experience a different campus environment. Approximately 600 students participate in ARCHE Cross Registration each year. THE CROSS REGISTRATION COMMITTEE consists of coordinators from the registration offices of ARCHE member institutions. The committee met once in FY19 at Brenau’s Norcross Campus. Georgia Tech’s Gena Snead served as Chair of the Committee and has provided excellent leadership but has recently changed positions. The committee is currently accepting nominations for the next Chair for FY20. The recent meeting focused on approving the Cross Registration Handbook edits and revisions undertaken at the previous meeting. The revised and updated version of the ARCHE Cross Registration Handbook took effect on July 1, 2018. ARCHE has included funds in the proposed FY20 budget to include the development of an online or hybrid method to update current cross registration application procedures and processing in efforts to reduce workload on coordinators and simplify the process. Page 7 Atlanta Regional Council for Higher Education Cross Registration Report Fall 2018 Outgoing Incoming # of # Stud Apps # Stud # of # Apps # Stud # of Apps Forward Enrolled Courses # of Inst Received Enrolled Courses # of Inst Agnes Scott College F91 91 31 32 5 2 0 0 2 Brenau University F_____ ____ Clark Atlanta University F14 14 7 11 4 3 2 2 2 Clayton State University F13 13 10 11 2 0 0 0 0 Columbia Theological Sem F44341 2111 Emory University F 71 71 42 49 5 81 27 30 8 Georgia Gwinnett College F11000 0000 Georgia Institute of Tech F 36 36 20 22 3 150 141 218 8 Georgia State University F 103 98 54 27 10 85 51 37 12 Interdenom Theological Ctr F11111 4113 Kennesaw State University F 51 49 43 83 5 16 14 14 6 Mercer University Atlanta F1313 6 7 4 2 0 0 2 Morehouse College F1111 7 9 5 2 2 2 1 Morehouse Sch of Medicine F11 11 6 6 3 15 14 3 4 Oglethorpe University F2520 8 9 6 0 0 0 0 SCAD- Atlanta F0 0 0 0 0 12 2 2 5 Spelman