CITY OF ORILLIA Regular Council Meeting Monday, November 28, 2011 - 7:30 p.m. Council Chamber, Orillia City Centre
A G E N D A Infrared hearing aids are available in the Council Chamber courtesy of the Orillia Quota Club. They are located on the east wall at the back of the Chamber. Page
Call to Order
O Canada
Moment of Silence
Approval of Agenda
Disclosure of Interest
Presentation
Deputations
7-41 1. Katelyn Murphy, Steven Howcroft and Janice Charnock, students from Georgian College, will be present to discuss a community funding project that would address specific issues of hunger and homelessness in Orillia. File: A01-GEN 43-47 2. Sarah-Jane Valiquette will be present to discuss a proposal for a Bleeker Ridge Block Party in support of the Orillia Youth Centre. File: M02-GEN Minutes
- November 14, 2011
Correspondence
Enquiries
Reports
49-50 1. Report Number 2011-39 of Council Committee. Notice of Motion
51-54 1. Councillor Spears hereby gives notice that he intends to introduce the following motion:
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Notice of Motion
"THAT the letter dated August 24, 2011 from Ken McMullen on behalf of Second Mariposa Non Profit Housing Corporation, regarding an acre of land from the City and referring to funding requested in a previous letter, be directed to the Housing Committee for discussion and a report to Council."
a) Report - Councillor Spears. Motions
55-87 1. At the November 14, 2011 Council meeting, the following motion was Tabled:
"THAT, further to the deputation by the Mariposa Folk Festival requesting permission for on-site camping for ticket holders, the organizers be given approval subject to their compliance with the facility permitting process."
a) Letter dated October 24, 2011 from the Mariposa Folk Festival. b) Letter dated November 18, 2011 from the Mariposa Folk Festival. c) Barbara Crisp. d) Joan and John Rosebush. e) Chris and Ann Farrell. f) Betty and Tony Bridgens. g) John Degraaf. h) Ann Duncan. i) Paul D. Scott. j) Joan Scott. k) Gary and Sylvia White. l) Fran Jaques. m) Bruce and Darlene McRae. n) David and Carol Rowswell. o) Carmen and James Watson. p) Robert Lloyd. q) Cathy and Bryan Austin. Deputation Motions
Consent Agenda
89-103 1. Association of Municipalities of Ontario: File: A01-AMO
a) Social Media and Municipalities: Risks and Rewards. b) Recent Reports Further AMO's Call for Better POA Fine Collection Tools. c) Municipal Councillor Training and Workshops. d) Canada and Ontario Announce $481 million Investing in Affordable Housing Program.
Recommendation: Receive as informational. Copied to appropriate Departments and Agencies.
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Consent Agenda
105 2. Minister of Citizenship and Immigration - re Ontario Medal for Young Volunteers. File: M08-PRV
Recommendation: Receive as informational. Circulated in accordance with approved policy. 107-108 3. Minister of Infrastructure and Transportation - re Proposed Amendment 1 to the Growth Plan for the Greater Golden Horseshoe. File: A01-GROW
Recommendation: Receive as informational. 109-110 4. Ontario Provincial Police - re updated municipal policing Cost Recovery Formula. File: C12-PSB
Recommendation: Receive as informational. Copy to Human Resources Department. Copy to Deputy CAO/CFO. 111-139 5. The Ontario Association of Police Services Boards (OAPSB) - re News Release entitled, "A Billion Dollar Problem: OAPSB Releases White Paper on Unpaid Fines". File: L11-POA
Recommendation: Receive as informational. Copy to Manager of Legislative Services. 141-143 6. Ontario Good Roads Association - re Report of the OGRA Nominating Committee. File: A01-OGRA
Recommendation: Receive as informational. 145-147 7. Emergency Services Steering Committee - re Invitation to Join the Emergency Services Steering Committee. File: A01-GEN
Recommendation: Receive as informational.
149 8. Mariposa Folk Foundation - re Tudhope Park rental fee increase. File: R04-TUD
Recommendation: Receive as informational. Copy to Parks and Recreation Department.
151-152 9. Wolf Schroeder - re lack of proper street lighting along Cedar Island Road. File: T01-GEN
Recommendation:
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Consent Agenda
Refer to Council Committee. Request report from Public Works Department.
153-154 10. Kristin Cornish - re Hillcrest Public School site property. File: L07-SSS
Recommendation: Receive as informational. 155-163 11. Ontario Society for the Prevention of Cruelty to Animals - re animal control contract. File: P14-GEN
a) Desiree Richardson-Vandekleut. b) Brian Ross. c) Maureen Doolittle. d) Lynda Flannigan. e) Eveline Hird. f) Orillia and District Veterinary Services.
Recommendation: Refer to Manager of Legislative Services in conjunction with Tabled motion.
165 12. Christine Burns - re Council remuneration increase. File: H09-GEN
Recommendation: Receive as informational.
167 13. Orillia Museum of Art & History - re letter of thanks for support. File: A01-MUS
Recommendation: Receive as informational.
169-170 14. Environmental Advisory Committee - re resignation of Simone Smith. File: C01- 2011-
Recommendation: That the following resolution be passed:
"THAT the resignation of Simone Smith as a member of the Environmental Advisory Committee is hereby accepted with regret, and the Clerk be instructed to thank Ms. Smith for her valuable contribution to the municipality while serving as a member of the Committee;
AND THAT the matter of a replacement be referred to Council Committee in Closed Session for consideration and recommendation." By-laws
2011-132 A By-law to provide that Part of Lot 86, north side of Bond Street and Parts of Lots 89 and 90, west side of Gill Street, Registered Plan 432, are not subject to Part Lot Control under the Planning Act – Lawrence
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By-laws
Saltzman (16-19 Taylor Drive).
This by-law provides the applicant the ability to sell/convey four individual freehold townhouse dwelling units in the condominium development located at 16-19 Taylor Drive, as described in the NFAIO dated November 21, 2011 from the Department of Planning and Development. 2011-133 A By-law to provide that Lots 24, 25, 26, 27, 30 and 31 inclusive on Registered Plan M-77 are not subject to Part Lot Control under the Planning Act – Running Brook Homes (530 Gill Street).
This by-law provides the applicant the ability to sell/convey six individual freehold townhouse dwelling units located at 530 Gill Street, as described in the NFAIO dated November 18, 2011 from the Department of Planning and Development. 2011-134 A By-law to close parts of Peter Street, Poughkeepsie Street and a lane to authorize the disposal thereof to FLSmidth Ltd.
This by-law confirms the closure of a lane and parts of Peter Street and Poughkeepsie Street. 2011-135 A By-law to amend the City of Orillia Municipal Code to amend or repeal certain Chapters – Board and Committee Section (Chapters 102, 103, 106, 112, 114 and 115).
This by-law amends or repeals certain Chapters of the City of Orillia Municipal Code, being constitution by-laws for certain Committees, as recommended by Council Committee. 2011-136 A By-law to amend Chapter 493 of the City of Orillia Municipal Code – Remuneration – Expenses.
This by-law amends Schedule “A” – Remuneration – Members of Council, to reflect salary changes, as recommended by Council and also amends Schedule “B” – Remuneration – Appointees, to remove reference to Committees now dissolved, as recommended by Council Committee. 2011-137 A By-law to amend Chapter 700 of the City of Orillia Municipal Code – Business Licensing.
This by-law amends Chapter 700 as described in the report dated November 10, 2011 from the Clerk’s Department and removes references in the by-law to the Licensing Committee which is now dissolved, as recommended by Council Committee. 2011-138 A By-law to amend Chapter 877 of the City of Orillia Municipal Code – Solid Waste Management.
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By-laws
This by-law amends Chapter 877 effective July 1, 2012 as described in Report PW-11-073 dated November 10, 2011 from the Public Works Department and as recommended by Council Committee. 2011-139 A By-law to rename a portion of Gill Street as Front Street South.
This by-law allows for the re-naming of a portion of Gill Street to Front Street South as described in the NFAIO dated November 23, 2011 from the Clerk's Department. 2011-140 A By-law to confirm the proceedings of Council at its meeting held on November 28, 2011. Other Business
Open Public Forum
Adjournment
Page 6 of 170 RECEIVED
YOUR C OLLEGE· YOUR FUTURE OCT 1 7 2011 CtEFtK'S DePT.
To: City of Orillia C/0 Gayle Jackson 50 Andrew Street South, Suite 300 Orillia, Ontario L3V 7T5
From: Georgian College C/0 Community Project Initiative 825 Memorial Avenue Box 2316 Orillia, Ontario L3V 6S2
Dear Ms. Gayle Jackson
We are a group of four students from Georgian College, Orillia, partnered with Carolyn
Holmes and the Key Program. We have been working on a community funding project that could have the city and community collaborating together to address specific issues of hunger and homelessness in Orillia. We are writing to request a deputation before the Orillia City
1 council. We are requesting the d t of Monday, November 28 h, 2011 . )
If any further information is required we can be reached at:
200171861 @student.georgainc.on.ca
Kind Regards,
Angel Plaskitt, Katelyn Murphy, Steven Howcroft, Janice Charnock
825 Memorial Avenue, Orillia , ON L3V 6S2 t el: (705) 325-2740 fax: (705) 325-3690 www.georgianc.on.ca Page 7 of 170 Parking With THE KEY PROGRAM A Purpose
Parking with a Purpose RECEIVED c/o Candy Potter, Faculty Student Monitor Georgian College, Orillia Campus NOV 0 9 2011 825 Memorial A venue Orillia, ON L3V 6S2 j ~Jl~YOR'S OFFICE
The Honorable Mayor Angelo Orsi 50 Andrew Street South Suite 300 Orillia, ON L3V 7T5
November 7, 2011
Dear Mayor Orsi: RE: Meeting November 17, 2011 with the team of Parking with a Purpose
We just want to express our appreciation for taking the time out of your busy schedule, to meet with us. We acknowledge your advice addressing the need to explain the reasoning behind our chosen vulnerable population.
During our deputation on November 28, 2011, we will be presenting to council our initiative at which time we will be able to answer any questions you may have in this matter.
Once again, thank you for meeting with us.
Sincerely yours, Parking with a Purpose
amce Charnock ~~j_
Page 8 of 170 The Key Program
Parking with a Purpose
Presented to the Orillia City Council
28 November 2011
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TABLE OF CONTENTS
Executive Summary 3-4
Community Partners 4
Experience and Capabilities 5-6
Process 7-9
Service Summary 10
Development 11
References 12
Appendix A 13-29
Appendix B 30
Appendix C 31
Appendix D 32-33
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EXECUTIVE SUMMARY
The Key Program has proposed a creative idea for a new funding source for front line agencies within the City of Orillia that address specific needs of poverty. The Community Project Initiative at Georgian College has collaborated on this unique idea, and has put together this business plan to present to the Orillia City Council. The Parking with a Propose initiative would provide financial assistance to agencies that address social problems such as hunger and homelessness. The program would be solely available to agencies within Orillia that provide services to the Orillia community. The agencies identified as potential beneficiaries (refer to appendix A) include shelters, food banks, and drop-in centers. The proceeds are available to any other deserving agency that believes its mission coincides with the mandate of Parking with a Purpose. The funds will be available to an agency that submits an application to the governing body of Parking with a Purpose within the specified time frame. The committee will review applications then make a decision as to which agency is most deserving of the funds. The committee meets twice yearly in the Spring and Fall. The money would be used for tangible and intangible items that directly impact the lives of Orillia’s vulnerable individuals, for example; emergency repairs, utilities bills, personal hygiene kits, food vouchers, and re-stocking shelves of food banks. The project would involve continued funding from a limited number of existing parking meters with the addition of donation stations. Our proposal is to have the proceeds of five downtown parking meters, which are spaced around the downtown core allocated to Orillia front-line agencies. In addition to city parking meters, Parking with a Purpose would also like five retired meters installed around downtown Orillia as donation stations. The donation stations will collect unsolicited donations from Orillia citizens. In conjunction with donated funds, the meters serve the purpose to educate and raise awareness about issues surrounding poverty in Orillia and to promote community collaboration. While the amount of money involved is minor, it would certainly help provide basic needs to many individuals and keep service agencies alive in Orillia.
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COMMUNITY PARTNERS
This report identifies nine frontline community agencies that provide services for Orillia’s vulnerable persons. These agencies have been recognized as potential beneficiaries to which the parking meter and donation station funds will be distributed. Listed below are the agencies in Orillia, which are in need of additional funding.
• Couchiching Jubilee House transitional housing program • Green Haven Women’s Shelter • Lighthouse Christian Ministries • Living for Jesus Drop in Centre • Salvation Army Food Bank • Sharing Place Food Bank • James Place • St Vincent de Paul Food Bank • The Key Program
This list is subject to change. If an agency has not been recognized, and believes the vision of the organization coincides with the mandate of parking with a purpose. Applications will be accepted through Community Foundations Orillia.
Please refer to appendix A for a copy of the beneficiary list which includes a detailed description of each agency.
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EXPERIENCE AND CAPIBILITIES
The Key Program has been in operation since August 2001. The Key Program has served 59 clients by helping to establish and improve the quality of life for adults living with serious mental health issues that are homeless or at high risk of homelessness. The program assists them to access and maintain housing which is safe, affordable and satisfactory; in addition, to providing brief services to well over 200 individuals outside the program. The Key Program also offers presentations to community resource groups, schools, and service providers to educate individuals about issues surrounding poverty in Orillia. The successes of The Key Program can be noted as: OSMH recognized its work with a Board Award of Excellence in 2010, was formally recognized by the Canada Day Committee in 2009 for the work it does, also received a large cash infusion in 2010 through the auction of a Stompin’ Tom Stompin’ Board because of the work it does.
This project was initiated by Carolyn Holmes, the case manager of The Key Program. She has proven herself as dedicated to those experiencing or in danger of experiencing homelessness and as a major contributor to the community of Orillia. She has worked at The Key Program for ten years and has been nursing since 1974. Her experience working with individuals dealing with issues of poverty speaks volumes to her community knowledge. She initiated the Mobile Unit at The Key Program which assisted in getting people linked to community services and was in operation for almost ten years. She also introduced the Community Dinners program with is held monthly at a local church in the community of Orillia. Carolyn has chaired the Good Food Box Program, and has served as a Board Member of the Lighthouse for 5 years. She was on the Board of Places for People for 3 years and has also held the Homeless Maze event twice which is an awareness event to educate individuals in the community about homelessness in Orillia. The second time she ran the Homeless Maze event was in partnership with Georgian College.
Working in conjunction with Carolyn Holmes, Lynda Porteous has started her working career at the Huronia Regional Centre and at the Adult Occupational Centre
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in Edgar Worked in Ministry of Community and Social Services for 30 years. Last 7 years as the Orillia Program Manager of ODSP. 10 years on the Board of the Couchiching Gold and Country Club.
The Downtown Orillia Management board (DMB) is currently reviewing the parking meter and donation station initiative. The initiative ties into their mission which is “to market, beautify, maintain, and develop Downtown Orillia as a heritage shopping attraction and as the primary regional centre for business in Orillia and area” (Downtown Orillia, 2009) this is important because each meter will be creatively designed to represent the unique cultural diversity of Orillia.
Parking with a Purpose has approached several organizations with regards to governing the initiative. Upon approval Parking with a Purpose provides a unique way to address issues of poverty from micro and mezzo levels of the community, which in turn could impact micro, mezzo, and macro levels of government.
Key words
Stompin’ Tom Board - Despite his 45 years in the music business, this auction will mark only the fifth time that the legendary boards have been available to Canadian fans. The board, having been used on stages over Stompin' Tom's past two tours, was auctioned off to raise money for the Key Program, which aids the homeless and those at high risk of becoming homeless in our area (Orillia Packet & Times, 2011).
Micro and Mezzo levels of community – for the contents of the paper refers to individuals and community groups
Micro, Mezzo, and Macro levels of Government – Regional, Provincial, and Federal
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PROCESS
Distribution of Funds
All meters allocated for Parking with a Purpose would exist on established parking meter collection routes. The funds would then be collected in a provided lockable bag clearly defined for the initiative. Since the use of existing meters is being proposed there is no additional city labor needed to collect the coins and therefore would not cost the city in additional wages. The total collection of monies would be turned over to the governing body of Parking with a Purpose in the form of a cheque twice a year.
Designated Locations
From the approximate 700 metered spaces located on the streets of Orillia the initiative is proposing that Parking with a Purpose is allocated five meters from sections 3 (Westside of Peter Street between Mississauga and Coldwater), 5 (On the Southside Mississauga between Andrew and West street), 7 (On the Eastside of West street between Mississauga and Colborne Street, 9 (On the Eastside of Peter street between Colborne and Mississauga) and section 10 (Located on the Southside of Mississauga in between Peter and Matchedash Street) These locations would certainly promote exposure and education to issues of poverty in Orillia.
Donation Stations
A Donation Station is a retired meter with no affiliation with parking, and is installed solely to accept donations from Orillia passersby. However, they will be
located on established routes of the city parking meters. The mechanical function of the Donation Station meters would be removed; therefore, maintenance of the meters would not be required.
In Peterborough’s program parking committee staff collects the money from the meters during their normal rounds as explained in the Peterborough Examiner. The donation station idea has been successful in communities like Peterborough,
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Montreal, Denver, and Iowa. Peterborough aims to match Iowa’s success with the meter initiative. Iowa reports that from” From June 2, 2010 to April 13, 2011 people donated $936.71 through the meters in Iowa City. Peterborough city council approved installation of their donation stations for a cost of $100 per unit. This installation cost could be repaid to the Orillia City council from the first month’s income of the program, or could be donated in kind by the city. The downtown business association of Iowa says that “We’ve become much more shopper friendly and user friendly with this and yet if people want to give there is a way for them to give.” (Wedley, 2011).
Feedback received from the Orillia community survey Parking with a Purpose conducted on September 27th, 2011 indicates that such donation stations would be successful throughout the down town core. As reported, “if a person has 15 cents in their pocket, they would be reluctant to walk into an agency to donate this small amount of money. 81% of the surveyed participants answered yes to contributing to donation stations if the funds were allotted to local agencies that provide services for the vulnerable populations of Orillia Parking with a Purpose predicts that five Donation stations positioned around the downtown core projected annual income would be $1500 per year.
Criteria
The front line agencies serving Orillia’s most deserving candidates would be able to apply for the funds generated by submitting a structured form presenting their need. The forms would available at the governing body. The funds collected would not be biased to one agency, but would be a resource available to cover emergency expenses or financial shortfalls to front line agencies that fit the mandate of Parking with a Purpose. The application process would be broken down into two parts, part one would be to summit the form for approval. Part two would consist of providing a succinct documentation report. The documentation report will have objectives as to where the money will be spent and the agency would provide copies of receipts that specify where the funds were designated. For example the objectives
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will consist of; how many clients were served and how the finances have impacted the organization (subject to be reviewed by the governing body).
The parking meter initiative will have guidelines to abide by. Guidelines will be constructed and agreed upon by the governing body. These guidelines will entail information about time lines for application, how often an agency can apply for the funds, what happens should no qualified agency apply for the funds, and reprimands for an agency that fails to provide adequate documentation and receipts. For example: return monies given or suspension from initiative. These guidelines are subject to change should new issues arise that are not identified in the above scenarios.
Decor
The parking meters and donations stations could be painted to be distinctly different from existing parking meters. Having them painted by local artists would
help make them distinctive, and fit in with Orillia’s creative downtown endeavours. The design of the parking meters will be the responsibility of the charity. With hopes to have local artists decorate these meters to have them interesting and attractive, easily identifiable from city parking meters.
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SERVICE SUMMARY
This summary of service will offer examples of what the funds accumulate will help support. The funds will be distributed to front line agencies that provide services to people who are marginalized due to economic, social, or biological factors that are facing issues of poverty. A qualified agency will apply for the funds that fit the mandate of parking with a purpose which is, “To provide a collaborative source of funding to help bridge financial shortfalls for frontline agencies that address issues of poverty in Orillia”, and will be distributed in the Spring and Fall. The monies given will go directly back to the community to purchase tangible items, for example, the Food Banks could purchase non-perishable food items. James Place could use the money to support the loonie lunch program, which provides meals for 80-100 people; they also provide hygiene kits, food vouchers, and bus tickets to 26 outreach clients. Funding could also be used to support programs such as “The Milk Program” provided by The Sharing Place food bank. This program supports families in their efforts to “eat healthy.” This report also identifies the monies being distributed for intangible items such as utilities bills for the “Living for Jesus Drop-in Centre”, which operates 14 fridges, 7 freezers, and has two storage units on site which contain donations such as furniture and clothing for clients. The “Lighthouse Men’s Shelter and Soup Kitchen” serves 14 men at its men’s shelter nightly, 25-40 clients for lunch, and 100 clients during the holidays. It has identified a need to support the increasing amount of clients it serves that require medical and dietary supplements such as; dietary drinks, diabetic strips, and vitamins.
Key words
Tangible items: physical items that directly impact the client’s (food, bus tickets – offered to link the client to services, food vouchers, dietary needs) hygiene kits
Intangible items: Utilities bill (for clients and agencies) and emergency repairs
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DEVELOPMENT
Research
A compilation of possible agencies that qualify for revenues acquired through Parking with a Purpose. This list includes only local front line organizations that deal with issues of poverty; subject to change should an organizations vision correspond with the mandate of Parking with a Purpose.
The initiative has completed a community survey which indicated that 90% of participants were in favor of the revenues collected be allocated to local Orillia agencies (refer to appendix B)
The research has identified possible gaps in service providers with the projected population growth of Orillia. It shows that with the expected population growth of 8000 individuals by 2021 there will be an increased amount of Ontario Works caseloads and Ontario Disability Support Program caseloads; which in turn creates an increased need for the front line agencies the initiative has identified (City of Orillia, 2010). (Refer to appendix C)
Parking with a Purpose has approached the Downtown Orillia Management Board (DMB) to solicit support of the parking meter initiative; as it fits the mandate of the DMB.
Attached are three articles that show successful existing programs (refer to appendix D) Letters of supports from respected community members that endorse the idea of community and city collaboration (refer to appendix)
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References
Community Development Corporation. (2010). About us: mission statement. Retrieved from http://www.orilliacdc.com/index.php/about-us/mission.html
Downtown Orillia. (2009). Downtown Orillia management board. Retrieved form http://downtownorillia.org/index.html
Orillia Packet & Times. (2011). Stompin’ Tom donating board. Retrieved from http://www.orilliapacket.com/ArticleDisplay.aspx?e=3193992
Orillia Soldiers Memorial Hospital. (2011). Report to the community. Retrieved from http://www.osmh.on.ca/Libraries/Publications/OSMH_Report_to_the_Commu nity_10-11.sflb.ashx
Wedley, B. (2011). Peterborough aiming to match Iowa City's success with panhandling meters. Peterborough Examiner. Retrieved from http://www.thepeterboroughexaminer.com/ArticleDisplay.aspx?archive=true& e=3152382
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Appendix A
Created by: Community Project Initiative Team Angel Plaskitt, Katelyn Murphy, Janice Charnock, and Steven Howcroft.
Table of Contents Georgian College Community Project Initiative
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Couchiching Jubilee House 15-16
Green Haven Women’s Shelter 17-18
Lighthouse Christian Ministries 18-20
Living for Jesus Drop in Centre 20-21
Salvation Army Food Bank 21-22
Sharing Place Food Bank 22-24
James Place 24-25
St Vincent de Food Bank 26-27
The Key Program 27-29
Reference Page 29
.
Couchiching Jubilee House
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Record #: ORI0968 Last Modified: 14 Sep 2010 Last Full Update: 14 Sep 2010
Contacts
Office Phone 705-326-4337 705-326-4337
Fax 705-326-2767
E-Mail [email protected]
Website www.jubileehouse.ca
Primary Contact Charlene Taylor, Executive Director, Couchiching Jubilee House; Phone: 705- 326-4337 705-326-4337 ; Fax: 705-326-2767; Email: [email protected]
Alternate Contact Rene Jacobson, Administrative Assistant, Couchiching Jubilee House; Phone: 705-326-4337 705-326-4337 from 9am to 12 noon; Fax: 705-326- 2767; Email: [email protected]
Volunteer Marianne Gleed, Coordinator of Volunteers, Couchiching Jubilee House; Phone: Coordinator 705-326-4337 705-326-4337 ; Fax: 705-326-2767; Email: [email protected]
Primary Executive Gill Tillmann, Development Coordinator, Couchiching Jubilee House; Phone: 705-326-4337 705-326-4337 ; Fax: 705-326-2767; Email: [email protected]
Addresses
Address 79 Colbourne St E, Orillia ON L3V 1T5
View Google Map
Location Orillia
Mailing Address c/o St James Anglican Church PO Box 272 Orillia, ON L3V 6J6
Description and Subjects
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Description Couchiching Jubilee House is an ecumenical, community program, dedicated to helping women in need of transitional housing and support. Transitional housing provides women with support in a safe environment while they work at re-establishing themselves in their communities and in their personal lives. The goal is for women to become self-sufficient and confident and to move forward with their lives. The Program Goals: to provide transitional, supported living accommodation for vulnerable women, and any dependent children (single women, single pregnant women, vulnerable women of any age). Transitional housing for women for up to one year. House includes 4 apartments with rent geared to income, and has a monitored surveillance system.
Subjects Assaulted women ; Low income housing ; Volunteer opportunities ; Women
Local Subjects guest speakers
VOLUNTEER_DESC Annual volunteer training. Mentors required, surveillance support, clean-up crews required for apartment changeover. Board members also required. Call Charlene Taylor for more details
Service Details
Dates Year round
Areas Served Orillia
Eligibility Ages: 16 year(s) and up
Women; Vulnerable women, single pregnant, of any age, in need of transitional housing
Application Call 705-326-4337 705-326-4337 for information; Interview
Fees Rent geared to income
Languages English
Legal Status (50) Non Profit
Green Haven Shelter for Women
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Record #: ORI1160 Last Modified: 20 May 2011 Last Full Update: 05 Apr 2011
Contacts
Office Phone 705-327-7383 705-327-7383 * Administration & Donation
Toll Free Phone 1-888-285-6958 1-888-285-6958
Crisis Phone 705-327-7319 705-327-7319
Fax 705-327-0342
E-Mail [email protected]
Website www.greenhavenshelter.com
Primary Contact Liz Westcott, Executive Director; Email: [email protected]
Addresses
Location Orillia
Accessibility Not Accessible
Mailing Address PO Box 612 Orillia, ON L3V 6K5
Description and Subjects
Description Confidential emergency housing for up to twelve women and their children who require immediate safe accommodation as shelter from an abusive home. Also offers support, childrens programs, short-term counselling (through outreach program), 24 hour crisis line, information on community resources, emergency transportation, and outreach support.
Subjects Assaulted women ; Shelters ; Volunteer opportunities
Local Subjects guest speakers
VOLUNTEER_DESC Volunteers needed for fundraising
Service Details
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Hours Crisis line and refuge: Daily 24hr
Dates Year round
Areas Served Simcoe County
Eligibility Ages: 16 year(s) and up
Women; Abused women; with or without dependent children under 16yrs of age
Application Call for information
Languages English
Legal Status (50) Non Profit
Lighthouse Christian Ministries
Record #: ORI0626 Last Modified: 21 Feb 2011 Last Full Update: 21 Feb 2011
Contacts
Office Phone 705-329-2265 705-329-2265
Fax 705-329-3621
E-Mail [email protected]
Primary Contact Tim Tanton, Executive Manager; Email: [email protected]
Addresses
Address 48 Peter St S Orillia, ON L3V 5B1
View Google Map
Location Orillia
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Intersection Peter St S & Colborne St E
Accessibility Partially Accessible ; Soup Kitchen is fully accessible
Description and Subjects
Description Lighthouse Christian Ministries provides a soup kitchen, drop-in centre and men's shelter.
Sup. Description Guest speaker is available by calling Tim Tanton.
Subjects Counselling ; Food Access ; Food action projects ; Free services ; Shelters ; Volunteer opportunities ; Youth
Local Subjects guest speakers
VOLUNTEER_DESC Volunteers needed for kitchen help, cooking, maintenance. Volunteer drivers needed to pick-up food donations. Call for further information
Service Details
Hours Shelter: 6pm - 8am Soup Kitchen: Mon-Sat 9:30-12:00, Lunch served at 11:30am; Supper for residents is provided at 6:45pm; Drop-in Centre: 1:30pm - 3:30pm
Dates Year round
Areas Served Simcoe County
Eligibility Ages: 16 year(s) and up
The shelter is provided for men 16 years and older; the drop-in centre is provided for men, women and children; the soup kitchen is available for men, women and children
Application Call for information
Fees None
Languages English
Legal Status (50) Non Profit
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Living for Jesus
Contacts
Office Phone 705-323-9157 Cell 705-345-6197
Fax 705-259-7770
E-Mail [email protected]
Primary Contact Rev. James Woolcott
Addresses
Address 155 Barrie Rd, Orillia, ON L3V 2P6
View Google Map
Location Orillia
Intersection West & Barrie Road
Accessibility Full Accessibility
Mailing Address 155 Barrie Rd, Orillia, ON L3V 2P6
Description and Subjects
Description Drop in center, place of refuge, breakfast and lunch. Sense of community. Free quality clothing
Service Details
Hours Hours: Mon- Fri 10am – 1pm.
Dates Year round
Areas Served Orillia
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Eligibility Anyone in need
Salvation Army Food Bank
Record #: ORI0811 Last Modified: 29 Jul 2010 Last Full Update: 24 Mar 2010
Contacts Office Phone (705) 326-3472 (705) 326-3472 Fax (705) 326-0994
E-Mail [email protected]
Website www.salvationarmy.ca Primary Major Grace Hustler or Linda Goodall, Family Services Worker or Contact Community Ministries Co-ordinator Primary Capt. Jim Mercer, Community and Family Services Officer Executive Addresses Address 157 Coldwater Rd W Orillia, ON
View Google Map Location Orillia Intersection Coldwater Rd & Cameron St Accessibility Fully Accessible Mailing PO Box 2309 Address Orillia, ON L3V 6S2 Description and Subjects Description Community and Family Services offers: emergency/temporary accommodation, a food bank, counselling service, Moms' & Tots program, A.B.C. Boxes (Lunch Replacement) provided to public schools containing juice, crackers, cheese etc., summer camps for underprivileged children, emergency transportation, emergency help with utilities, emergency clothing and furniture. Connections to other Army centres and programs i.e. Unwed Mothers' Home, Hostels, Hope Acres Drug Rehabilitation, Correctional/Bail Program etc. Provides Kid's Club program for children ages 6-12. Food distribution building is from the Citadel at above address. Vouchers may be obtained from Family Services for free articles from our Thrift Store for those
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in need. Christmas Cheer fund is administered throughout the year. Subjects Coordinating organizations ; Donations ; Emergencies ; Food Access ; Food banks ; Volunteer opportunities Service Details Hours Tue-Fri 10-1 Dates Year round Areas Served Beaverton ; Orillia ; Oro-Medonte ; Ramara ; Severn Boundaries North to Washago River; West to Coldwater; South to Oro-Station; East to Beaverton Eligibility No restrictions Application Please call for an appointment 326-3472. Call for information. Languages English Legal Status (50) Non Profit
Sharing Place Food Bank
Record #: ORI1074 Last Modified: 25 Jul 2011 Last Full Update: 25 Jul 2011
Contacts
Office Phone 705-326-0307 705-326-0307 Foodbank: 705-327-4273 705-327- 4273
Fax 705-327-4273
E-Mail [email protected]
Website www.sharingplaceorillia.org
Primary Don Evans, Executive Director; Phone: (Residence) 705-326-0307 705-326- Contact 0307
Alternate Noella Rubino, Manager Contact
Primary Mike Hefferon, Chair
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Executive
Addresses
Address 22 West St S Orillia, ON L3V 5G3
View Google Map
Location Orillia
Intersection West & Colborne
Accessibility Partially Accessible
Mailing PO Box 743 Address Orillia, ON L3V 6K7
Description and Subjects
Description Volunteer-driven Food Bank supplies nutritious food, including fresh produce to the needy. Charitable receipts available for financial donations. Call office for information or to arrange off-hours donations.
Sup. Financial donations can now be made on-line. Visit our website at Description www.sharingplaceorillia.org. Click on the CanadaHelps icon and donate by credit card.
Subjects Food Access ; Food banks ; Volunteer opportunities
Service Details
Hours Client Hours: Mon, Wed, Fri 12noon-3pm and Tues 6-7:30 Food/Financial Donations: Mon, Wed, Fri 11am-3:15 pm
Dates Year round
Areas Served Orillia ; Ramara ; Severn ; North Oro-Medonte
Eligibility Anyone in need
Application Identification needed, including OHIP cards for children
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Fees None
Languages English
Elections Feb
Legal Status (51) Registered Charity
James Place
Record #: ORI0427 Last Modified: 09 Jan 2011 Last Full Update: 09 Jan 2011
Contacts
Office Phone 705-325-2742 705-325-2742
Fax 705-325-9708
E-Mail [email protected]
Website www.stjamesorillia.com
Primary Phylis Johnson, Secretary Contact
Alternate Rev Terry Bennett Contact
Primary Debbie Woodman, Warden Executive
Addresses
Address 58 Peter St N Orillia, ON
View Google Map
Location Orillia
Intersection SE corner of Peter St & Coldwater Rd
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Accessibility Fully Accessible
Mailing PO Box 272 Address Orillia, ON L3V 6J6
Description and Subjects
Description Anglican Church offering general worship services and different group programs. Vacation bible school is offered during the summer. St James hosts the Loonie Lunch on Wednesdays consisting of soup, fresh bread and coffee, a great chance for socializing.
Subjects Children ; Protestant churches
Local CHURCH RELATED SOCIAL GROUPS ; SUMMER ACTIVITIES ; VACATION BIBLE SCHOOLS Subjects
Service Details
Hours Mon-Thu 9-12noon,1-5, Fri 9-12noon; Loonie Lunch Wed 12noon - 1
Dates Year round
Areas Served Orillia
Eligibility No restrictions
Application Drop-in
Fees Loonie Lunch $1
Languages English
Meetings Services: Sun 8am,9am,10:30am, Wed 10am; Loonie Lunch every Wed 11:30-1.
Legal Status (50) Non Profit
St Vincent de Paul Food Bank
Record #: ORI1882 Last Modified: 21 Jul 2011 Last Full Update: 21 Feb 2011
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Contacts
Office Phone 705-326-2849 705-326-2849 Ext 32
Fax 705-326-2461
Primary Contact Bob & Fran Moloney, Vinnie's Children's Clothing, St. Vincent de Paul; Phone: 705-326-2849 705-326-2849 ext 32; Fax: 705-325-2461
Addresses
Address Guardian Angels Church 115 West St N Orillia, ON L3V 5C4
View Google Map
Location Orillia
Intersection West & Penetang Sts
Accessibility Not Accessible ; Arrangements can be made to accommodate individuals with disabilities. Call to book appointment.
Description and Subjects
Description The Saint Vincent de Paul society offers a food bank and operates Vinnie's Children's Clothing. Help is open to all denominations. Assists with emergency/temporary accommodations, clothing and small household furnishings. Food donations can be dropped off at all Guardian Angels family of churches and through food drives at local Catholic schools. Receipts are provided for cash donations.
Subjects Food ; Food Access ; Food banks ; Social assistance ; Volunteer opportunities
VOLUNTEER_DESC Volunteers needed for packing food boxes.
Service Details
Hours Tue-Thurs 1-3pm
Dates Year round
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Areas Served Orillia ; Oro-Medonte ; Ramara ; Severn
Eligibility No restrictions
Application Drop in during hours of Food Bank or Vinnie's Childrens Clothing or call for an appointment
Fees None
Languages English
Legal Status (51) Registered Charity
The Key Program
Record #: ORI1363 Last Modified: 17 Apr 2011 Last Full Update: 17 Apr 2011
Contacts
Office Phone 705-325-2201 705-325-2201 Ext 3547
Fax 705-325-0450
E-Mail [email protected]
Primary Contact Carolyn Holmes, Case Manager
Alternate Contact Dave Hewitt, Support Worker
Primary Executive Mandy Hillyard, Support Worker
Addresses
Address Community Mental Health Centre 170 Colborne St W Orillia, ON L3V 2Z3
View Google Map
Location Orillia
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Address Notes Beside OSMH off Mississauga St
Intersection Mississauga W & O'Brien
Accessibility Fully Accessible
Mailing Address c/o Carolyn Holmes
Description and Subjects
Description The Mental Health and Homelessness initiative was established to improve the quality of life for adults, living with serious mental health problems, who are homeless or at high risk of homelessness, by assisting them to access and maintain housing, which is safe, affordable and satisfactory. The goal is to provide long term, flexible individualized support to participants with serious mental health problems so they may experience improved quality of life as they participate as full citizens in their community. The initiative is about providing service to those individuals who are either homeless or at high risk of being homeless and providing service to those who are not already receiving assistance from other social service organizations. Presentations offered to community resource groups/schools/service providers.
Subjects Homeless people ; Housing
Service Details
Hours Mon-Fri 8-4
Dates Year round
Areas Served Orillia ; Ramara ; Severn ; North Oro-Medonte
Eligibility Homeless or at risk of being homeless, using emergency hostels, shelters etc, or sleeping in the rough. Must also have a diagnosed or diagnosable serious mental illness.
Application Referrals taken from service providers, SMH, doctors, police, etc.
Fees None
Languages English
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Legal Status (50) Non Profit
Reference
Information Orillia. (n.d). Information Orillia community services organization: program search. Retrieved from http://orillia.cioc.ca/
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Appendix B
SURVEY RESULTS FOR PARKING WITH A PURPOSE
This survey was completed on September 27, 2011 by the four members of this group, Steven, Katelyn, Angel and Janice. During the morning the group surveyed passersby along King Street, Orillia between Front and West Streets. A random sample of people ranging in age from young adults to the senior population would suggest a typical sample of the Orillia population. Although no personal questions were asked of the respondents regarding income, employment status or other personal questions, some respondents did volunteer personal information such as those that were in receipt of social assistance, retirees, employed or current city councilmen. During the survey period, most people who were approached were willing to take the time to answer the questions. There were a total of four questions asked to each respondent and only a yes or no answer was asked.
Question #1
Would you like to see the proceeds from some parking meters be donated to local charities that support this cause?
90% of respondents answered yes. 10% answered no.
Question #2
Would you be more likely to park in a spot if you knew the proceeds were going to a non- profit organization?
85% of respondents answered yes. 15% answered no.
Question #3
If you were to walk by a “donation station” would you contribute to the meter?
81% of respondents answered yes. 19% answered no.
Question #4
Are you aware that in the last 12 months 10,000 individuals were served at one of the three food banks in Orillia?
47% of respondents answered yes. 53% answered no.
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Appendix C
3.4.1 Overview of Ontario Works (OW) and Ontario Disability Support Program (ODSP)
The two social assistance programs in Ontario which provide help to pay for food and housing are Ontario Works (OW) and Ontario Disability Support Program (ODSP), which helps persons with disabilities. The shelter allowances for these programs were set in 1995 and have seen modest increases over the last couple of years, most recently increased in November 2009 (ODSP) and December 2009 (OW). The current shelter allowance is $364 for a single person on OW and $464 for an individual on ODSP.
The County of Simcoe administers the OW and ODSP programs for City of Orillia residents. In general, caseloads for both OW and ODSP in Orillia have been steadily increasing. The Ontario Works caseload increased from 500 cases in 2003 to 738 in 2009; ODSP increased from 1,124 to 1,417 cases over the same time period - an increase of 238 and 293 cases respectively. Both programs saw a spike in caseloads from 2008 to 2009; by 5.7% for ODSP and 16.4% for OW. Of note, it is likely that many households/applicants in receipt of OW and ODSP are living in social housing within the City of Orillia.
Staff of Ontario Works believes that the increases to caseloads are, in part, due to the impact of the economic recession. There have been loses in the manufacturing industry as well as retail jobs. Staff are seeing applicants who have never been in receipt of Ontario Works assistance before. Many have used up their savings and are now forced to seek social assistance. Others, who might be seasonal workers, have claimed employment insurance which has now expired but they are still unable to find employment and therefore must see Ontario Works. Growth in population overall is also contributing to the increase in demand for social services such as Ontario Works.
(City of Orillia, 2010). Affordable Housing Action Plan. Retrieved from http://www.orillia.ca/common/Documents/CityManager/Orillia%20Housing%20Action%20Plan%20Report%20FINAL%20April% 2020%202010.pdf Georgian College Community Project Initiative
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Appendix D
News Paper Articles
http://www.springwise.com/government/parcodon/
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http://www.thedailyobserver.ca/ArticleDisplay.aspx?archive=true&e=623106
http://www.hamptoncommons.com/hampton-chronicle/72-parking-at-ptc-generates-qchange-for-charityq-
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Page 41 of 170 Page 42 of 170 Janet Nyhof
From: [email protected] Sent: Sunday, November 20, 2011 11:04 AM To: Janet Nyhof Subject: Fw: Request for Deputation. Attachments: Bleeker Ridge Partnership Request. doc
From: Sarah Valiquette
Hi Gayle, Hope you are having a great weekend. Attached is a report I have prepared for an upcoming event that is in the works. I am requesting a deputation with Mayor and Council as we are under major time constraints. I really hope this is possible. This is a fantastic event we are planning in conjunction with the Orillia Youth Centre. I would love to see this a HUGE success and am requesting support from the City. The Event is Titled; "Bleeker Ridge Block Party in Support of the Orillia Youth Centre" Event Date: Friday December 23rd 2011 Would it be possible to have 10 minutes to present my report?
Thank you - see you soon, Sarah-Jane Valiquette General Manager/Owner, Era 67 Restaurant Restaurant: 705-259-1867 Direct: 416-659-0124 "We Can Become What We Think About .. Give The Gift of Era ... Ask About Our Special Holiday Packages
1 Page 43 of 170
Bleeker Ridge Partnership Report Event: ‘Bleeker Ridge Block Party’ Supporting the Orillia Youth Centre.
Prepared By: Sarah Valiquette, Bleeker Ridge Event Organizer. Attention: City of Orillia Culture and Heritage & Downtown Orillia Management Board Date: Wednesday November 23rd 2011
This report is being created in hopes to form a partnership with the City of Orillia Culture and Heritage Department and Downtown Orillia Management Board for an event showcasing a very successful, local band known as, ‘Bleeker Ridge’. Our mandate is to create this event on a yearly basis in Downtown Orillia. We would also like to partner with the Orillia Youth Centre to create the ‘Bleeker Ridge Block Party’ event comprised with; community involvement, fun, memories and civic engagement. The excitement already flourishing is overwhelming and we would love all of your support.
Bleeker Ridge Background: Bleeker Ridge consists of two sets of brothers: Taylor and Cole Perkins and Dan and Dustin Steinke. They came together in 2003 when all four met at a music shop in Orillia, Ontario, when Cole Perkins and Dan Steinke were 12 years old. They first started playing covers of Jimi Hendrix and Joe Walsh songs before releasing two independent CDs: Undertow (2004) and The Rain (2007). The band was scouted by various members of the music industry, but were often considered too young. Joe Kresta, an A&R director, saw the band in 2005 when he was with Universal Music Canada. Kresta said he was "totally amazed at what these 14-year-olds were doing, they had their shirts off, long hair and it was almost odd, these voices and that sound coming out of these little guys. There were guitar licks that you see guys three times their age doing, but I wasn’t in A&R at the time, so I walked away thinking, ‘Hey, that was really something special,’ but they still hadn’t found their own identity." According to Dan Steinke, the name Bleeker Ridge combines the streets where the two sets of brothers lived: the Perkins' lived on Bleeker St. and the Steinke's lived on Ridge Avenue. The band later signed with Roadrunner Records. In the Summer of 2010, the band toured Canada with Airbourne as one of two opening acts, along with Social Code. They released the album Small Town Dead, produced by Bob Marlette, on September 21, 2010 in Canada. The first single from the album was the title track "Small Town Dead". The song charted on the Canadian Active Rock Charts, reaching the top 10. In Spring 2011, Bleeker Ridge performed on the Canadian leg of the Jagermiester Music tour alongside My Darkest Days, Papa Roach, and Buckcherry.
1 Page 44 of 170 They also released "You Would've Liked It" and "Sick of You" (current) as singles in 2011. – Wikipedia Taylor Perkins, the lead singer, is a personal friend of mine and close to many staff that work within Era 67. After speaking with him recently he expressed excitement about hosting a yearly show around Christmas time for all his fans. “A Christmas Kick-Off Show” Without question, we would love to see this show in their hometown of Orillia, ON. Below are some of the specs considered for this years, “Christmas Kick-Off Show’
Name of Event: Bleeker Ridge Block Party in support of the Orillia Youth Centre. Date: Thursday January 5th 2011 Location: Orillia Opera House
Bleeker Ridge would be performing an early show at the Opera House on Thursday January 5th 2011 with full intentions of being a sold out show. In addition, we would request the use of the parking lot beside the Opera House to have an outdoor stage for live music, tent, heaters and a beer garden where we would have the Bleeker Ridge Block Party. (Alternative arrangements can be made if the parking lot is not available) Also, the band has the ability to get a ‘jumbotron’ to be placed in the parking lot beside the Opera House for those that are outside enjoying the Block Party they can see the concert. We have outstanding support from some of the City Councillors and Downtown Merchants that we have spoken with regarding this event. The band will be coming out after the show and participating in the Block Party, meeting their fans, selling merchandise and meeting the individuals from the Orillia Youth Centre. Our mission is to – KEEP THIS EVENT IN ORILLIA! We strongly encourage your support with this.
Things Needed For This Event: - Tent - Heaters - Beer Garden - S.O.P. - Stage - Band - Fencing - Security - Newspaper Partnership - Radio Partnership
I had a meeting with Taylor Perkins from Bleeker Ridge on Friday afternoon at 2 pm. The following was discussed;
DOMB Partnership Request: - Create advertising material to market this event. - Purchase identifiable wrist bands in two colours to determine underage patrons. - Assist in the organization of portable toilets.
2 Page 45 of 170 Specific Requests for the City of Orillia: - Allowing Bleeker Ridge to utilizing the Opera House at no cost. - Assist in the organization of the fencing. - Support with the security. - Organization of the outdoor tent and heaters. (Tent from Culture and Heritiage) - Assistance in the advertising and marketing materials.
Bleeker Ridge Commitments & Requests:
- To set-up their equipment the day prior in the Opera House. - The Bleeker Ridge Block Party tent to open at 4 pm. - Set-up a silent auction table for proceeds to go towards the Orillia Youth Centre. - They will be doing a 4 pm ‘Meet & Greet’ in the tent outside the Opera House, meeting with their fans and signing material for the persons from the Orillia Youth Centre. - Specialized Orillia Youth Centre signings. - Selling merchandise in the tent. - Allowing Downtown vendors and opportunity to set-up a vendor station ie; Gilbert Guitars, Food Stations. - To set-up a ‘Jumbo-Tron’ for the additional fans outside to watch the entire concert while it is live inside. - Organize advertising on the ‘Jumbo-Tron’ for downtown businesses to showcase their specialties pertaining to this event. - The concert to commence at 6:30 pm – 8:00 pm. - The Bleeker Ridge after party to begin at 8:00 pm – 11:00 pm. - Following the Block Party Bleeker Ridge agrees to participate in a Downtown Bar Crawl making special appearances in all the Downtown Bars and brining their fans along with them. - Having marketing material arranged with the Downtown Bars on the Bar Crawl tour.
Projected Budgeted Expenses Associated With This Event: Marketing/Advertising = $1000 ‘Jumbo-Tron’ Rental Fee = $1500 Tent Set-Up Fee = $900 Wrist Bands: $150 Muscians/DJ Fee = $500 Glassware = Donated Signage = $500 Hired Help = $ 900 (based on 10 paid individuals) Two Paid Duty Police Officers = $480 Total: $5930.00
3 Page 46 of 170 Conclusion: My overall vision for this event was to create a day celebrating great, young, local talent, our Orillia Youth, excitement, memory building, bonding, relationship-building and inspiration for the younger generation of today. We want to inspire the Youth of today, and inspiration comes from relationship building, bonding and friendships. Bleeker Ridge wants to become more involved with their community, and I feel putting on this fantastic event for a great organization is a stepping stone in the right direction. All the University students will be home at this time of year along with our outreach to our local, Lakehead University and Georgian College makes for a fantastic event. My goal is to keep this event going on a yearly basis. Not only does this event bring an array of locals to the Downtown it also showcases Orillia to our neighbouring communities as Bleeker Ridge has a multitude of followers. Statistics: Bleeker Ridge currently has approximately 7000 Facebook friends and over 3000 followers on Twitter. They continuously play in Barrie with every show selling out. They have not played a show in Orillia since 2010. I would love to see them play in their hometown. After the completion of this event our aim is to cover our associated costs pertaining to this event with the inclusion of Bleeker Ridge’s specific costly related items. Then all monies thereafter will be donated to the Orillia Youth Centre as well as having blocked seating set aside so the Orillia Youth Centre can attend at no cost along with meet the Bleeker Ridge band after the show.
We would appreciate your help to make this event in Orillia a true success.
4 Page 47 of 170 Page 48 of 170 CITY OF ORILLIA TO: The Mayor and Members of Council FROM: Council Committee DATE: November 22, 2011 SUBJECT: Report Number 2011-39 (From meeting of November 21, 2011)
Your Committee is pleased to report and recommend as follows: 1. THAT, further to the report dated November 14, 2011 from the Deputy CAO/CFO, Council realigns the reporting relationship of the existing Economic Development Committee (EDC) staff from the EDC Committee to the City Manager's Office; AND THAT Chapter 75 of the City of Orillia Municipal Code - Economic Development Committee, be amended to reflect the staffing change.
2. THAT, further to the report dated November 15, 2011 from the Farmers' Market Management Committee, Council enter into a three-year partnership, through an annual financial commitment of $1,000 with the Simcoe County Farm Fresh Marketing Association (SCFFMA) for the purpose of promoting public awareness of the part local food production plays in the local economy; AND THAT the funds be appropriated from Operating Contingency.
3. THAT as recommended in a report dated November 10, 2011 from the Director of Human Resources, the new hiring criteria and job advertisement for the City Manager be approved by City Council; AND THAT the City Manager search be launched in February 2012 with interviews occurring after the March school vacation week (March 12 - 16, 2012); AND THAT the position title be changed from City Manager to Chief Administrative Officer.
4. THAT the report dated November 15, 2011 from the Fire Chief regarding air quality concerns at the fire at 20 Front Street South, be received as informational.
Page 49 of 170 5. THAT as recommended in a report dated November 10, 2011 from the Public Works Department, Chapter 877 of the City of Orillia Municipal Code - Solid Waste Management, be amended as outlined in the report under Policy Impact; AND THAT all of the amendments to Chapter 877 take effect on July 1, 2012.
6. THAT as recommended in a report dated November 15, 2011 from the Public Works Department, the City of Orillia Drinking Water Quality Management System (OMS) and Operational Plan continue to be endorsed by Council as required by the Safe Drinking Water Act, 2002; AND THAT the Mayor and City Clerk, on behalf of Council, as a requirement of their role as Owner, Director of Public Works (Top Management designate of OMS) and Manager of Environmental Services (OMS Representative and Implementation Lead designate) provide their continued commitment and endorsement of the Operational Plan by providing signatures on the copy of the Associated Document for Element 3 - Commitment and Endorsement; AND THAT the Orillia Drinking Water System - First Permit and Licence be received; AND THAT the annual Management Review Meeting and the Summary, Infrastructure Review and the Raw Drinking Water Quality Reports be received.
7. THAT as recommended in a report dated November 10, 2011 from the Clerk's Department, the fees set out in Schedule "A" of Chapter 700 of the City of Orillia Municipal Code - Business Licensing, be repealed and replaced with the schedule of fees set out in the report.
A. Hill, Chair.
Page 50 of 170 CITY OF ORILLIA
TO: Mayor and Members of Council FROM: Councillor Paul Spears DATE: November 22, 2011 SUBJECT: Second Mariposa Non Profit Housing Corporation
Recommendation
THAT Council reconsider the recommendation for Consent Item No. 15 from its meeting held on September 19, 2011 regarding the correspondence from the Second Mariposa Non Profit Housing Corporation with respect to affordable housing.
AND THAT if the reconsideration of the recommendation is carried by two-thirds vote of the Members of Council, the following motion be re-introduced:
"THAT the following recommendation from Consent Item No. 15 of the September 19, 2011 Council agenda, read as follows: Receive as informational. Copy to Planning and Development Department"
AND THAT if the above motion is defeated the following motion be introduced:
THAT the letter dated August 24, 2011 from Ken McMullen on behalf of Second Mariposa Non Profit Housing Corporation, regarding an acre of land from the City and referring to funding requested in a previous letter, be directed to the Housing Committee for discussion and a report to Council.
Background
Mr. Mullen's letter was placed on the Consent Agenda of the Council meeting of September 19, 2011 and the recommendation was to receive as information and forward a copy to the Planning and Development Department.
Federal and Provincial funding has recently been announced for this type of project. Mr. McMullen has done a great deal of the preliminary work on this in an effort to make this shovel-ready. His letter indicates there is confirmation in a letter from the Mayor that the City has agreed to set aside an acre of land for the project.
Commitment from the City for some level of funding would greatly increase the odds of the application being accepted for upper level government funding.
Under the program, the Federal and Provincial funding could be as high as $150,000 per unit and as the project consists of 40 units for low income seniors and disabled people, there is a potential of funding of $6,000,000.
Page 51 of 170 This project would bring jobs and economic benefits to the City as well as narrowing the gap in respect to the needs and the availability of affordable housing.
Mr. McMullen has been pursuing the City on this matter since the spring of 2009. There is a need for this type of project and I am requesting Council to reconsider the original recommendation and recommend that this be referred to the Housing Committee to be placed on their agenda for discussion and report back to Council.
Prepared and recommended by: ~~V) Pa~ S~e ·r:;>
Cowlcillor, \7\(ard___ ..) 3
Page 52 of 170 Second Mariposa Non Profit Housing Corporation
RECEIVED August 24, 2011 AUG 2 6 2011 CLERK'S DE:PT. Mayor and Council
Second Mariposa Board would like to thank Mayor Angelo Orsi for his letter of response on Feb 15,2011 to my letter addressed to Mayor and Council dated Dec I, 2010.
We appreciated the confirmation in the Mayor·s letter that the City has agreed to set aside one acre of land at a value of $225,000 for our proposed project to build an affordable 40 unit apartment building for llO\v-income Seniors and the disabled.
It was correct for him to point out that the project is dependent on funding by the Canada/Ontario Affordable Housing Program (AHP). In April2011 CMHC announced that they have in their budget for the year April 201 1 until April 2012 $470 million dollars to be released to the Provinces for this program. There is a responsibility for the Province to participate in this program by providing some dollar contribution yet to be determined. Once this is announced and the County issues a tender release there is a short window of time for those who wish to participate to submit their RFP (Request for Proposal).
It is our intention to participate. Part of that participation requires a capital and operating budget. Without kno~ing the City's financial participation it is impossible for us to develop such budgets and therefore unable to request AHP money which would be 2.8 million dollars.
The financial support requested "vas detailed in my letter to Ian Sugden, Director of Planning on Nov. 3, 2010. The Mayor's letter stated that once the City budget is ratified and formulated my request would be answered. To date this has not happened.
My understanding is the budget is now approved but in addition six motions have been ratified regarding the planning steps for the implementation of the affordable housing action plan. These motions suggest further delay to my request.
The action plan that calls for a Municipal Incentive Package has been ignored by passing a resolution that calls for the development of a policy describing how the City will handle inquiries with respect to affordable housing requests for municipal housing support. What does that mean in regards to my request ofNov. 3•d and the City's support for our housing project when the Province declares the AHP money available?
When considering support of our project please note that your motion regarding home ownership incentive program does nothing for the vulnerable citizens of Orillia. Ours is a project in Orillia for Orillians who are low income Seniors and disabled people who will never be able to afford home ow11ership. We are also a Non profit organization. We put forward this effort for free and in perpetuity which is not the case for profit making organizations.
Page 53 of 170 ' .
Please consider our request as urgent and let us know if \Ve have the support we have asked for. If negotiations are necessary please request your housing committee or some representative of Council to meet with us urgently so we can determine our ability to participate in the AHP funding.
Thank you very much Ken McMullen, President and on Behalf of THE Board of Directors of Second Mariposa Housing Corporation
Page 54 of 170 MAILING ADDRE!;!;, Box 383, Otillia, Ontario L3V 6J8 gREET ADDRE!;!;, 37 Mississaga .';t. W., Orillia, Ontario L3V 3f!.5 PHONE (705) 326-3655 FAX (705) 329-4099 www.maripoSllfolkcom
Monday October 24th, 2011 . REGEIVED OCT 2 5 2011 Gayle Jackson City Clerk CLERK'S DEPT. City of Orillia 50 Andrew Street South Orillia, ON L3V7T5
Email: [email protected]
Dear Ms. Jackson,
On behalf of Mariposa Folk Festival, I wish to make a deputation to Orillia City Council. Through contact with the Office of the Mayor and Council, I am informed that the next available opportunity to 111 make a deputation is Monday, November 14 •
The deputation is to seek permission to open up onsite camping to the general audience at Mariposa Folk Festival2012. For the past many years, with the permission of the City, Mariposa Folk Festival has provided onsite camping for volunteers and artisans. There have been no problems or complaints.
There are several reasons why onsite audience camping is needed at Mariposa Folk Festival, not the least of which is fmancial. In the current fiscal environment, grant and sponsorship revenues are soft and unreliable, and the festival needs to develop more robust earned revenues. Audience camping is an ideal additional source of earned revenue, and it is the natural progression in the development of a folk festival.
Consistent with Mariposa's reputation for efficient staging of a major and complex event, we would implement a properly managed and controlled audience camping component. Among other things, the camping plan will feature strict adherence to municipal bylaws (except where the City has granted exemptions), strict adherence to Alcohol and Gaming Commission regulations, 24-hour security, a limited number of designated camping zones, each campsite tagged and registered, and each camper identified with a unique wristlet.
Sincerely,
Pam Carter Festival Organizing Committee Chair Mariposa Folk Foundation
Page 55 of 170 Mariposa Audience Camping
Essential Step towards the Long-Term Sustainability of Mariposa Folk Festival Page 56 of170 Purpose of the Deputation
• Seek permission to extend onsite camping to ticket holders (currently restricted to volunteers and artisans) • Provide context and explain the important need for ticket holder camping at this stage in the Festival’s development • Provide an overview of the impact Mariposa Folk Festival has on the City of Orillia Page 57 of170 Mariposa has Conducted Its Due Diligence
• Mariposa Folk Festival made a successful deputation to Orillia City Council many years ago for approval to charge volunteers and artisans to camp on the festival site • Since then, Mariposa has been managing on-site camping for approximately 50-75 volunteers and artisans each year. There have been no problems or concerns expressed by area residents or Parks and Recreation Department staff • Three times since Mariposa Folk Festival returned to Orillia, the organization experimented with off-site camping for ticket holders • Each of these trials met with limited success due to the logistical complexities, additional costs and less attractive audience experience of being off-site, away from the festival grounds Page 58 of170 • Mariposa notes that Ride for Sight took place in Tudhope Park for the first time in 2011, and was granted approval for audience camping Audience Camping is Very Important to the Sustainability of Mariposa Folk Festival • Additional new stream of revenue • Improved cash flow (due to limited space there is an incentive to purchase early) • Welcome more out-of-town visitors despite maxed-out local accommodations • Allows the Festival to tap an undeveloped audience segment • Festival camping appeals to the young adult and young family demographics (audience segments where Mariposa needs to improve) • Festival campers tend to become the most loyal, core audience Page 59 of170 • Festival camping adds to the unique value proposition of Mariposa Folk Festival Mariposa Increasingly Reliant on Ticket Sales and Earned Revenues
• When it returned to Orillia, the Mariposa Folk Festival budget was just over $100,000. Now it is approaching $1 million • In the current fiscal environment, grant and sponsorship revenues are soft and unreliable, and it is necessary to Mariposa’s future to develop more robust earned revenues and ticket sales • Audience camping is not only the logical next step, but it is the natural progression in the development of the Festival • The main sources of revenue for Mariposa Folk Festival are: •Tickets 43% • Grants and Sponsorship 29% • Earned revenues 24%
Page 60 of170 • Memberships, donations and other 4% • Audience camping will provide much needed camping fees and, by virtue of the additional capacity to welcome out-of-town visitors, additional sales of festival passes Mariposa has Significant Positive Impacts on the Local Community
Economic Impacts
• Audience survey (400+ interviews) indicates substantial economic spin-offs: • Approximately 60% of the audience travels from outside of the Orillia area, including significant numbers from across Ontario and elsewhere • Spend an average of $288 during the festival weekend • 78% stay for the weekend, 6% for a week • About half pay for accommodation • 30% visit downtown Orillia • High household income and high levels of education • Local accommodation is maxed-out on Mariposa weekend • Festival buys goods, supplies and services from local suppliers to the maximum extent possible
Page 61 of170 Social Impacts
• Mariposa is a major regional, provincial, national (and even international) event whose reputation brings positive attention to the community • Large majority of the organizers, volunteers, vendors, sponsors and suppliers are from the community • Mariposa is an important anchor on Orillia’s event calendar Outline of Mariposa’s Camping Plan
• Mariposa has a proven track record of staging a large and complex event • Key features of the audience camping plan include: – Adherence to municipal bylaws – Mariposa’s strict alcohol policy of the past 12 years will apply to festival campers: • Alcohol available for purchase and consumption within controlled licensed areas only • Carrying or consuming alcohol on the festival grounds prohibited • Proactive surveillance Æ few incidents involving alcohol over the past 12 years, always handled proactively and professionally by our volunteers and security detail – 24-hour security – Camp fires, amplification and unreasonable noise prohibited – Limited number of designated camping zones (tent camping and RV camping in separate areas) – Each tent or RV tagged and registered – Each camper wears a unique camping wristlet
Page 62 of170 • Mariposa will implement camping best practices based on observations and advice from other festivals • The areas of Tudhope Park restricted to ticket holders during the festival will remain the same, and the restriction will be of the same duration Conclusion
• Mariposa Folk Foundation is a volunteer-driven, member-based, non-profit corporation, and registered charitable arts organization whose mission is “The promotion and preservation of folk art in Canada through song, story, dance and craft” • During our years back in Orillia, we feel that the organization has done very good work delivering on that mission, and in rebuilding Mariposa into a leading folk festival in North America • This has been done with the enthusiastic embrace of the community, the support of City Council and Staff, and the hard work of literally hundreds of volunteers, sponsors, partners and other stakeholders in Orillia • We are asking Council to support Mariposa Folk Festival in taking this next
Page 63 of170 important and necessary step in its evolution, by granting permission for ticket holder camping starting with the next festival taking place on July 6-8, 2012 Page 64 of 170 MAILING ADDRE%, Box 383, Orillia, Ontario L3V 6J8 STREET ADDRE%, 37 Mississaqa 5t. W., 0MIIia, Onffirio L3V 3A5 PHONE (705) 326-3655 FAX (705) 329-4099 www.rnarij:>osafolk.corn
November 18,2011
Dear Mayor and Council:
On behalf of Mariposa Folk Foundation, once again, please accept my thanks for taking time on November 14th to hear and discuss our deputation regarding ticket holder camping.
Mr. Morgan and I would have been pleased to attend the Ward 1 meeting held on November 22"d, 2011. Unfortunately, we were both unavailable on that particular date and unable to change our schedules. Attempts to re-schedule the meeting were not met with success. A former President of Mariposa Folk Foundation, who currently serves as our Camping Co-Chair and Publicist, Gerry Hawes, has generously arranged to take a day off of work and drive up from Toronto to be in attendance.
11 With respect to the specific legal issue raised during discussion on November 14t , we can advise as follows: 1. We did not contact Mr. French, because Councillor Jenkins' November 2"d, 2011 email to me stated "I am forwarding this to Alan French who has been the lawyer for the Tudhope family." 2. We heard nothing from Mr. French or Councillor Jenkins. 3. Nevertheless, since the legal issue had been raised by Councillor Jenkins, we reviewed the 1928 deed by which the Town purchased the lands for $9,000,and the restrictive covenant which requires the Town to maintain ownership of the lands for parks purposes for a specified time (still ongoing) before it can dispose of them. 4. We confirmed with City staff that our interpretation that camping was a use consistent with the restrictive covenant was correct. City staff confirmed that this issue had been raised from time to time over the years, and every communication from the City solicitor, including the one in 1981 alluded to by Councillor Kehoe, had confirmed that the City was not in breach of the covenant. 5. MFF sought our own legal counsel and our solicitor concurs with the City Solicitor's interpretation that camping is a use consistent with the covenant. To our knowledge no other documentation exists subsequent to 1981.
We hope that you will adopt the tabled motion at the November 28th meeting.
Yours truly
Original signed by
Pam Carter Festival Organizing Chair
C Robert Ripley, CAO Gayle Jackson, Clerk's Office
Page 65 of 170 Fogler, Rubino[f LLP Barristers & Solicitors Fogle1', 95 Wellington Street West Suite 1200, Tonmto-Dominion Centre IhtbitJoff Tornnto, ON M5J 2Z9 I.LP Tel: 416.064.9700 Fax: 416.941.8852 www. foglers.com
Reply To: MichaelS. Sian November 16, 20 11 Direct Dial; 416.941.8857 E-n1ail: [email protected]
VIA EMAIL
Mariposa Folk Foundation 37 Mississaga Street West Orillia, ON L3V 3A5
Attention: Pam Carter, Chair Festival Organizing Committee
Dear Pam:
Rc: Tudhopc Park
Further to our discussion, I have reviewed the deed dated February 15, 1928 whereby .Tames Tudhope transfers Tudhope Park to the City of Orillia. The deed contains a covenant contained therein which indicates that for a period of time, "the said lands shall be held by the Town of Orillia for park purposes". Nothing in the deed stipulates any conditions on the "park purposes" to be conducted on the grounds.
I have also reviewed the correspondence from Messrs. Russell Waite, Christie and Miller dated May 11, 1981 to Orillia Parks in respect of the deed. I agree entirely with the opinion expressed by Mr. Waite in his correspondence that the wording in the deed "is sufficiently wide to allow f(lf the existing use of the lands".
Park is defined on dictionary.com as "an area of land, usually in a largely natural state, for the enjoyment of the public, having facilities for rest and recreation, often owned, set apart and managed by a city, state or nation". Tudhope Park obviously fits squarely within that definition. The use of the park by the Mariposa Folk Festival is permitted under the deed because the Festival does nothing to alter Tudhope Park and in fact enhances the use as a park. Throughout the Festival, Tudhope Park remains a facility in a largely natural state for the use for the enjoyment of the public.
The fencing off of Tudhope Park and the charging of admission to the Park during the duration of the Mariposa Folk Festival does not take way from its character as a park. One need only look to a Provincial Park like McRae Point Provincial Park which, like Tudhope Park during the Mariposa Folk Festival, has controlled access and charges fees for use by members of the public. I don't believe that anyone would suggest that because fees are charged and the park is cordoned off that it loses its characteristic as a park.
Page 66 of 170 Janet Nyhof
From: mace Isgro Sent: Monday, November 21, 2011 9:03AM To: Janet Nyhof Subject: FW: Tudhope Park and camping
----- Original Message ---- From: bcrisp1211 To: Tony Madden ; Pete Bowen ; Paul Spears; Patrick Kehoe; Mike Fogarty; Linda Murray; Don Jenkins; Andrew Hill; Angelo Orsi Sent: Saturday, November 19, 2011 5:48 PM Subject: Tudhope Park and camping
We live in Leacock Village. We moved here because of location and the availability of walking trails through Tudhope Park.
We do not believe any camping should be allowed in Tudhope Park. Last year the Ride for Sight was extremely loud and the noise late Saturday and early Sunday was extremely bad. We don't mind sharing but we should not be disturbed like we were. We pay extremely high taxes to Orillia to live where we are for little services, but location. If camping is allowed, we should be reimbursed. I cannot believe that this Council is allowing the Ride for Sight to camp again. Odas Park would be great for them. Is there any way this Council can correct this wrong? Was the public asked about this before the decision was made?
It was very clear that the Tudhope family did not want camping and this park was for the public.
Barbara
1 Page 67 of 170 Janet Nyhof
From: Grace Isgro Sent: Monday, November 21, 2011 9:03AM To: Janet Nyhof Subject: FW: camping in Tudhope Park
From: [email protected] [mailto:[email protected] Sent: Sunday, November 20, 2011 5:32 PM To: MAYOR EMAIL Cc: Patrick Kehoe; Don Jenkins; Pete Bowen Subject: camping in Tudhope Park
Allowing camping is an open invitation for trouble in the city. Illegal drug trade is rampant in Orillia and this would create another area of drug and alcohol abuse. The Tudhopes donated the property with few restrictions but those should be adhered to. The park should be available to all the citizens of Orillia. There are many camp grounds in the area and all campers- including Ride for Sight- should use those. No camping in Tudhope.
Joan and John Rosebush
1 Page 68 of 170 Janet Nyhof
-From:-·· Grace Isgro Sent: Monday, November 21, 2011 9:03AM To: Janet Nyhof Subject: FW: Use of Tudhope Park
From: Chris Farrell [mailto:[email protected] Sent: Sunday, November 20, 2011 5:45PM To: MAYOR EMAIL Subject: Use of Tudhope Park
As residents of Couchiching Point we are vehemently opposed to the City of Orillia using the Tudhope Park for other than for what the park was orginally intended by the Tudhope family & descendants.
As the past as shown the City of Orillia does NOT honour agreements and is out for the glorified dollar without any consideration for its residents as the council SHOULD be representing. Many situations in the past have proven this statement of fact but especially with regards to the Tudhope Park.
The park should NOT allow overnight camping and drinking of alcohol at ANY time which just presents itself for mischief and possible property and bodily damages. The park should be used for day use ONLY with special vote to all concerned for organizations who wish to use this area on a year to year, NOT multi-year permission.
Sincerely yours, Chris & Ann Farrell 611 Moberlay Avenue
Page 69 of 170 Janet Nyhof
From: Grace Isgro Sent: Monday, November 21, 2011 9:02 AM To: Janet Nyhof Subject: FW: Camping at Tudhope Park Attachments: Camping at Tudhope Park. pdf
From: betty bridgens rmailto:[email protected] Sent: Sunday, November 20, 2011 6:40PM To: MAYOR EMAIL Subject: FW: Camping at Tudhope Park
To: Angelo Orsi- Mayor of Orillia
Please find a submission from Tony and Betty Bridgens for the November 22, 2011 meeting regarding usage of Tudhope Park. Due to being in Florida we wish to summit this viewpoint by email.
Sincerely Betty and Tony Bridgens
Betty Brldgens of Betty and Tony's on the Water 677 Broadview Avenue Orillia ON L3V 6P1 Web Site: www.BandBOrillia.com Tel: 1-800-308-2579 or 1-705-326-1125 Email: [email protected]
Page 70 of 170 Camping at Tudhope Park
We are writing as owners of Betty and Tony's Waterfront Bed and Breakfast at 677 Broadview Avenue, Oriilia L3V 6Pl, therefore we are Interested in the Tourist Business
We are in favour of the use ofTudhope Park as a location for events such as the Ride for Sight and The Mariposa Folk Festival. We benefit from increased sales arising from such events.
We have had many motorcycle riders as guests in our home over the eighteen years we have operated our bed and breakfast, and none has been offensive.
We have no objection to the music that we hear emanating from the events, any more than we object to the sound of Canada Day fireworks.
We also remember when casual camping was permitted in the area ofthe park adjoining Couchiching Park Road, when we enjoyed walking round the campsites and seeing and hearing people having fun around their camp fires. We have no objection to casual camping like that. We do have objection to the old policy whereby regular campers could get permission to set up semi- permanent sites along the water's edge at Barnfield Point: because they vociferously blocked the public's access to the water's edge.
It is unfortunate that when the paved trail was built, adequate drainage was not provided under the section East of Barnfield Point between it and the North end of Couchiching Point Road. The result is that the area to the south of this part of the trail, where the casual overnight campers used to be able to stay, becomes flooded and waterlogged, thus easily damaged and unsuitable for these campers except under the driest weather conditions. if this area is to be used for camping, the drainage problem ought to be addressed before next season.
Couchiching Point Residents do not make many claims of the time of the Police Force, but we do believe there should be sufficient police presence to avoid the damage that the trail suffered by the actions of bikers burning their tires, etc.
We also believe that the lights on the baseball fields should be better shaded, they glare right across the lake.
We think the organizers of both the Mariposa and Ride for Sight do fine work for the benefit of the City and the City is right to use the park for the benefit of the greatest number of citizens. The clean up after both the events this year was exemplary.
We note that certain residents of Couchiching Point also have noisy motorcycles and do not appear very considerate of the neighbourhood.
Page 71 of 170 . "'·-··--- -- ...... · -- · -- · ~ ...... RECEIVED NOV 2 1 2011 Members of Orillia City Council
You are presently in a Catch - 22 situation in regards of the Mariposa Fo M~Q~ 'S OFFICE request to add on-site camping at their event. The previous Council brougn aboUt thi problem when they approved the use ofTudhope Park for the Ride for Sight motorcycle organization which did have campers everywhere.
What the previous council and the present one fail to understand is that Tudhope Park is a park set aside for the use of Orillians. In fact, as you all know, the donors of Tudhope Park stipulated that the park not be used for camping.
When the park is cut off for general use by events such as Ride or Mariposa, it affects a great many people who regularly enjoy the park and all it has to offer on the weekend. The fantastic waterpark and Moose Beach are still accessible but only for hikers and cyclists as parking is non-existent. The parking problem caused by Mariposa is horrendous, not a street anywhere in the vicinity is immune from its effects.
Tudhope Park is a park to be enjoyed by nature lovers, picnickers, sport enthusiasts and water sport lovers. It is not the site where such large theatrical events as Mariposa or a group gathering such as the Ride for Sight should be held.
Orillia is fortunate that is has an alternate location for these or any other events in the future: The O.D.A.S. Fairgrounds. The Fairgrounds have the space for staging, parking, camping and is still close enough to Orillia' s shops, restaurants, hotels, etc. It is much better to deal with inclement weather as the ground drainage system is much better than Tudhope' s.
I do belief that Council is committed to allowing Mariposa access to Tudhope Park for the 1212 year but Council should direct the board of Mariposa to enter into an agreement with the Board of O.D.A.S.
As to the request re: camping for ticket purchasers to the Mariposa Folk Festival, even though Mayor Orsi stated that "what you approve for one, you must allow for others", this Council can still halt the process right here. After all, you did stop the MURF. Further overnight camping should not be allowed in Tudhope Park as requested by the donors ofthe Park to the City.
John Degraaf rp\\( ~ ~''\kL,vr' ;f- La va~ [
)
Page 72 of 170 Janet Nyhof
-From: -Grace Isgro Sent: Monday, November 21, 2011 1:54 PM To: Janet Nyhof Subject: FW: Tudhope Park
From: Keith & Ann Duncan fmailto:[email protected] Sent: Monday, November 21, 2011 1:25PM To: MAYOR EMAIL; Patrick Kehoe; [email protected] Cc: [email protected]; [email protected] Subject: Tudhope Park
To The Mayor and Members of council:
My name is Ann Duncan (nee Balfour) residing permanently at 718 Broadview Avenue on Couchiching Point since July of this year. I have been a cottager at this location since childhood. My grandfather, Jimmy Adams, purchased our land in 1906.
I am vehemently opposed to overnight parl1ing of any kind at any time at Tudhope Park. It took years to finally have the campgrounds with trailer accommodations removed from the area. Indeed, as a child, I vividly remember the campsites gradually moving closer and closer to Couchiching Point. At that time property owners had grave concerns. With higher (residential) population densities in the area, environmental issues, traffic and safety issues, noise and alcohol abuse issues, these concerns are now significantly magnified. Orillia and its town planners had the foresight to develop the park into an area that is now enjoyed by the local population as well as vacationers and/or visitors to the area. With the TransCanada trail running parallel to it, it has become an ideal resting or picnic area. Why diminish that land use for the sake of using it as an event venue with overnight camping accommodations. I'm aware the Mariposa Festival generates significant revenues to the Town and, to date, has been highly successful at Tudhope Park -without overnight camping for the paying attendee. If overnight campsites are required then perhaps the festival coordinators should consider other potential sites in the Orillia area that would have fewer detrimental effects on the land that Tudhope Park may now realize.
I do not comprehend how our past and current councils have permitted the 'Ride for Sight' organization to camp at the park with minimum restrictions, and are permitting it for 3 more years. It opens the floodgates for many more similar events and destroys the very essence of what many of us, for years, have fought to accomplish at Tudhope. Please do not turn the clocks back.
Solutions to meet the requirements for the Ride for Sight' organization or events like the Mariposa Festival can be found. But it will take time, commitment and open, informed discussions by all concerned parties.
Respectfully, Ann Duncan
1 Page 73 of 170 Janet Nyhof
From: Grace Isgro Sent: Tuesday, November22, 2011 9:17AM To: Janet Nyhof Subject: FW: Tudhope Park
From: Joan Scott [mailto:[email protected] Sent: Monday, November 21, 2011 9:22 PM To: MAYOR EMAIL Subject: Tudhope Park
To Orillia Mayor and Council
It is with a sad heart and a somewhat angry demeanor that I must dawn the amour again of a warrior to try to vanquish those who are either too young or too inexperienced to see reason. My fight goes back many years with City Officials and their greed and stupidity.
As a boy over 70 years ago, I walked the virgin forests of Victoria Point on Lake Simcoe as my grandparents cleared land for future cottagers with the tools of that day, a cross cut saw and an axe. I remember when Grape Island sold for $800.00. I have seen the progress and I have been involved in it in many ways. Progress is good but only in moderation and with resolve for the betterment of the community. Councillor Kehoe's remarks regarding the past history of Tudhope Park are correct, but only to a point. The Park was used by some residents of Orillia, namely families that had been evicted for non payment of rent and also some city employees who moved their trailers onto prime sites for the season at very low rental rates. However, for the large majority of over 600 camp sites they were taken by campers from out of town- NOT City residents.
Yes, pressure was put on the City by Mrs. Spencer and by some city residents but it was to no avail until the Ontario Health Department was called in and they pressured the city to upgrade the sanitary installations. The number of urinals, toilets, showers, sinks and laundry facilities were found desperately inadequate for a slum city of over 600 sites. It was at this point because of the cost of upgrades the park was closed as a campground.
Those last few years of Tudhope campground the park was nothing like it is today. I would invite our council members to take a stroll through this wonderland of peace and tranquility and sit on one of the many benches donated in memory of loved ones: view the magnificent sunsets and sunrises: see the happy families enjoying picnics or walking, biking, skate boarding, or just strolling the beautiful Trans Canada Trail. Watch a baseball game or participate in a family game when the field is vacant. With your family enjoy or just view the beach being appreciated by all ages and the special dog area being used by our pet owners with their canine family member: or perhaps throw a line in the pristine waters of Lake Couchiching and try your luck at catching yourself a fish dinner. What a bargain and great experience.
1 Page 74 of 170 Compare that to what it was like prior to 1989. Over 600 campsites occupied by all types of equipment. Some travel trailers but mostly make shift tents and campers, almost all with piles ofournTng material rangingfrom commercial pallets, ola furniture and piles of fire wood. All to be used to create their billowing clouds of pollution. City residents were not and still are not allowed to have a fire within the city limits (except to cook food) but these campers could. Grey water was running from many campsites into the lake. Make shift wooden docks began to appear on the shoreline. Seadoos and jet motor boats were more objectionable than any mosquitoes or black flies had been in days gone by. On a calm evening the smoke from the campfires would drive us indoors, not to mention the constant noise from dawn 'til the wee hours of the morning. When condemns and drug needles appeared on our shoreline, I took action and was told I was banned from all Orillia City public parks. It was at that point that I called the Department of Health.
Is a replay of this situation what we want for our city. This is true history. Can't we learn from our mistakes and be more cautious in our future decisions. It would not take long for our gem of a park to become what it was in 1988 if the use is changed to an Events Park. It is a place that our city can be proud of NOW - let's not start it on another downward spiral into commercial insanity.
Paul D. Scott
622 Moberley Avenue, Orillia, ON
2 Page 75 of 170 Janet Nyhof
From: Grace Isgro Sent: Tuesday, November 22, 2011 9:19AM To: Janet Nyhof Subject: FW: Tudhope Park
From: Joan [mailto:[email protected] Sent: Monday, November 21, 2011 10:06 PM To: MAYOR EMAIL Subject: Tudhope Park
1 November 21' , 2011
To The Mayor and Council of the City of Orillia
Councillor Kehoe has made us aware of the proposed changes in use being considered for Tudhope Memorial Park. For the City of Orillia to once again contemplate changing the rules that are presently governing this beautiful Park in my opinion is inconceivable, unbelievable and unlawful.
In the Original Agreement of Sale and Purchase of this parcel of land there was a condition attached that it be a Park for the use of the citizens of the town of Orillia for at least 21 years following the passing of the last grandchild of JD Tudhope. There is still one granddaughter alive and residing in Orillia. This fact alone should be sufficient to make council realize that they are exceeding the intended purpose of the use of the park by considering allowing overnight camping of groups and organizations that are not the People of Orillia.
In the past when the Park was used as a Campground for many years, the Tudhope Family contended that this contravened the agreement that the City had made on the purchase of the property. During this period the property was a disgrace to our City. Pollution was rampent ranging from grey water and more being allowed to run into the lake: 500 or 600 campfires blazing every night filling the air with polluting smoke and dangerous chemicals created from the finishes on the discarded furniture etc that they were burning. Noise pollution was another problem. Garbage was evident everywhere. Safety was an issue due to the piles of furniture, skids and outside storage, and open firepits. Water Safety was also an issue as makeshift docks were being constructed and at the first hint of rough water they were falling apart and large pieces of lumber were floating hazards to the boating in the area. Use of Drugs was also a problem, as evidenced from the needles that would come floating across the Bay to the shores of our property. Lastly, but one of the most important downfalls was the Sanitation Facilities were grossly inadequate and the Department of Health informed the City of Orillia that they must upgrade them or close the Campground. The City did not upgrade the Sanitation Facilities and closed the Campground. This shortfall of the Sanitation Facilities would still be the situation today.
1 Page 76 of 170 When the past Council permitted The Ride for Sight to use the Park last year for 1000 overnight campers, to have open camp fires: consume personal alcohol anywhere in the park: -have vehicle access to the campsites - That Council overstepped the provisions of the agreement and also opened the door to numerous areas of liability to which the City or we the taxpayers were exposed. Inclement weather during an event of this type could cause irreparable damage to the land.
This one exception to the rules is only the beginning of the story. A precedent has been set and other groups are going to want the same. (it has started already) with the request from Mariposa Festival to be allowed Camp sites. Soon every weekend the park will be under the controlled access of a different group with their masses of people and cars destroying this beautiful site, that was intended for the People of Orillia to enjoy; However, we the tax payer will be burdened with the expenses created.
Please, members of Orillia Council learn the lesson from the past history, observe the intention of the original agreement that the City signed with the Tudhope Family and keep this jewel as a Day Park to be enjoyed by the Citizens of Orillia and their visitors.
Sincerely
Joan Scott
622 Moberley Avenue,
Orillia, Ontario
2 Page 77 of 170 RECEIVED NOV 2 2 2011 CLERK'S DEPT.
21 November, 2011
Councilor Don Jenkins City of Orillia
Re: OVERNIGHT CAMPING IN TUDHOPE PARK
Dear Councilor Jenkins:
We are amazed to learn that the subject of CAMPING INTUDHOPE PARK has been raised again. We seem to remember that a few years ago the Tudhope family reminded City Council that the land was given to the City tor the use of the people of Orillia. Earlier in the park history it was a "camp ground", with families from far and wide setting up their tents and trailers for the summer. We understood this was stopped because it did not comply with the intent that it was for the use of local residents.
We live near the park and use it regularly, and in all seasons. The trail is used by people of all ages and levels of mobility. There are walkers, runners, skateboarders, rollerbladers, x-country skiers and snowshoers. There are bicycle families -Mom with a toddler on a "back seat", Dad with an infant in a trailer, pre-schoolers with training wheels and older children out in the lead, one of them running the family dog. It is wonderful to observe the fun they are experiencing. People with compromised mobility are there with their canes, walkers, wheelchairs and battery operated tricycles and 4-wheel transportation aids. They are able to socialize with friends and get to all areas of the park. Last summer they gathered regularly to watch the children having fun at the new splash pad and activity equipment. The ball diamonds are popular, as well as the quickly set up badminton and volleyball games. The warm, sandy beaches are always in use by all ages. TillS PARK IS A PEOPLE PLACE for citizens and their guests and especially on weekends for working families who look forward to being active with their children.
The one exception almost everyone seems to accept is the Mariposa Festival as it is seen as a "traditional" event. There should be some way to have the trail open during that event. Couchiching Park has several events during the summer which may limit our use of the park, but in most cases it is still open for those who wish to use it, even if crowded.
This past summer a CNIB/BIKER fundraiser event was held at Tudhope Park, with camping allowed. The immediate neighbours endured the noise, partying - and loss of use of the park - with a degree of resentment. Perhaps it could be a gathering place, but participants should be encouraged to use our many overnight hotel/guest home facilities and restaurants by not allowing overnight camping. The camping resulted in added clean-up work, repairs to grass, roads, facilities in the park, as well as extra expense for supplies (hydro, portable toilets, water, paper products, garbage clean-up and removal, etc.).
Page 78 of 170 2 ...
We see weekend camping events as the beginning of a permanent campground again. The citizens ofOrillia pay fairly high taxes, with one ofthe benefits being good parks, open for our use.
We also believe the ENVIRONMENTAL IMPACT would be considerable. Many birds, small animals and turtles would be affected by the increased activity and accompanying debris and pollution which would lead to the loss oftheir habitat.
We realize events bring money to our city, but sometimes at great expense to the citizens and environment. If a campground is needed, choose a piece of land not in a public park and build it. PLEASE DO NOT ALLOW CAMPING IN OUR PARKS!!! (
Sylvia White ~~ 508-60 Museum Drive, Orillia, ON L3V 7T9
CC - Mayor Angelo Orsi
Councillors Patrick Kehoe, Pete Bowen, Linda Murray, Michael Fogarty, Paul Spears,
Andrew Hill
Page 79 of 170 NOV 1 8 2011 1 _3.3 (ED AR.. J-r ::d-;.:5 r~~ AYOR 'S OFFiCE- r9Rtf-..Lt A ~Nr LJ../ ;;,_c~' ------·---- Co L.LAJ t!. ' '- - ~E (JuJ::u._,~ ;0,0u_-r.-
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Page 81 of 170 Page 1 of1
[No Subject] Hltie Delalls
FROM: -Bruee McRae : Tuesday, November-22, 2011 8:18:08-AM ro: ;- -o-OnJ6rddns : DoriJenkfns DonJenklns
Dear Councillor Jenkins,
I am writing to state my opposition to any extension of camping privileges at Tudhope Park. Work commitments prevent me from attending the public forum you are hosting this afternoon.
I clearly recall the use ofTudhope Park when it was used for transient camping. lithe practice of camping had not been ended by City Council of roughly twenty years ago, I would not have purchased my property on Stanley Crescent. As my entire view from my home faces Tudhope Park, I am more sensitive to the use of the area than other residents of the Point.
I feel that a terrible precedent may have already been set by this present Municipal Council regarding camping in Tudhope Park. Calls from our house were made as late as 3:40am due to excessive noise. You and I both were in Toronto at my sister's wedding during the Saturday night of the Ride for Sight weekend however, my mother-in-law who stayed over also endured a sleepless night as windows rattled due the noise of burn~outs in the Park.
The Ride For Sight event brought large numbers of bikers to Tudhope Park for a weekend of noise and recklessness that was not in keeping with either the nature of the Park or the quiet of neighbouring residents. Some of the terminology r learned following that event Included "bench burns" which describe the practice of high powered Harley's placing their front wheel against one of the oommemoratlve benches, rewing their engines, popping their clutches then creating 'divots' In the pavement as they burned their tires. Smoke from this activity filled the Bay between my home at the Park, and until midway through the night my dogs barked incessantly as windows rattled from the noise. Other terms I became familiar with included; 'burn outs' where bikers smoke their rear tires while their front brake is engaged; 'peel outs' where motorcycles accelerated to sufficient speed to leave long lines of rubber on our municipal trail; and 'donuts' where bikes smoke tires while rotating in circles around the locked front wheel. NONE of these activities which were a common occurrence at this event are a suitable use for our municipal parkland. For the six weeks that follawed until the City repaired damage to the trails, my daughter Sarah who was a novice at using roller blades complained of the dangerous state of the trail.
To me It Is dumbfounding that an event which has had to move repeatedly during its existence, likely for reasons such as those that 1 have cited, would be allowed at Tudhope Park. Furthermore, after a clea~y disrespectful use of our facilities, ~is bewildering as why they are welcame back. Although I have less objection to the patrons of Mariposa, it would be impossible to eventually retract the invitation to Ride for Sight if the doors are opened to everyone else.
Councillor, Jenkins, please do not exacerbate a problem that should not exist. Tudhope should never have been allowed to be an Event Park with camping.
Bruce & Darlene McRae 664 Stanley Cres. Reply to Bruce McRae -
http://36ohk6dgmcd1n.yom.mail.yahoo.net/om/api/I.O/openmail.app.invok...Page 82 of 22/11/2011170 November 23, 2011
Dear Mayor & Council;
We wish to express deep concern over the proposal to open Tudhope Park to overnight event camping and request this letter be included in the agenda for Council at their next meeting where the application for overnight camping by Mariposa Folk Festival is being considered.
We are residents ofCouchiching Point and attended the Ward 1 public information session held Tuesday Nov 22 in Council Chambers. We wholeheartedly snpport the concerns raised by Councillor Kehoe and commend him for taking action to allow the voice of concerned residents/tax payers to be heard.
At issue is the precedent that has been set by Council to allow Ride for Sight and now others to apply for and be granted overnight camping.
Tudhope Park was sold to the City of Orillia with specific covenants that remain lawful and valid today. Since moving to Orillia in 1984 we have witnessed significant and positive evolution of this magnificent property. In recent years the park has matured into a wonderful asset for all resident of Orillia, complete with open space, ball parks, home for the rowing club and most recently a wonderful beach and play area designed for and around families.
By allowing the re-introduction of overnight parldng the City of Orillia sets a precedent that contravenes the intended purpose of this land. Tudhope Park is a day use park and should remain so.
To address the specific application put forward by the Mariposa Folk Festival, We would first say we have no objection to the festival itself and commend the organizers for a well managed and fun event. Yes, it creates "noise" as well as traffic and parking concerns for residents in close proximity to the park. In my view these have been acceptable realities associated with such a venue however Tudhope Park and surrounds do have finite limitations in their ability to accommodate further significant growth of this event. This reality must be realized by the City or Orillia when considering this motion.
In its presentation to Council, Mariposa Folk Festival cited overnight camping for patrons as a means to increase revenue. The application calls for 100 camp sites and Mariposa Festival representatives indicated they expect 2.5 persons per site or 250 additional festival goers. This represents a 1% increase in potential attendees without discounting that many of the campers may not be new festival goers but rather those who previously sought accommodation in area hotels, motels or provincial campgrounds. The financial advantage to Mariposa Festival through overnight camping, as currently proposed, is therefore an insignificant revenue stream when compared to their stated million dollar pus budget. As such there can be little doubt the medium to long term goal of Mariposa would be to significantly increase camping sites to meet their revenue expectations. Therein lies the impact of granting over night camping to the Mariposa Organizers, the issue changes from "if' to "how much".
It is imperative that the City moves to stop overnight event camping in Tudhope Park. By granting this privilege to one group the City has opened the doors for any and all groups to make similar application. Councillor Kehoe has made reference to the "slippery slope".
We believe itis the duty of council to heed the warning that this is the wrong direction for the City of Orillia to take regarding one of its most treasured assets. Please vote not to allow overnight camping in Tudhope Park for the Mariposa Festival. At the same time we urge Council to begin a review of the already approved camping privilege to Ride for Sight organizers. This should never have been allowed and it is the duty of Council to address the fact that Ride for Sight abused this privilege in summer 2011 and should not be permitted future camping privileges. There are function specific venues in the Orillia area geared to handle camping; Tudhope Park is not one of them.
David & Carol Rowswell 646 Glen Crescent\Orillia, ON, L3V6R3 705-325-0054
Page 83 of 170 Janet Nyhof
------From:- --Grace Isgro Sent: Wednesday, November 23, 2011 9:39AM To: Janet Nyhof Subject: FW: Tudhope Park
From: Robert Eaton [mailto:[email protected]] Sent: Wednesday, November 23, 2011 7:49 AM To: MAYOR EMAIL Subject: Tudhope Park
I am a life-long Orillian. My family camped in the park all summer for my growing up years. My wife and I live at Panoramic Point, so am as close to the park as any resident and we both use the trail on most days. We both have no issue with these two events and welcome the locals and visitors who attend. The noise and inconvenience for two weekends are a small concession and these events bring much needed tourist dollars to our local businesses. On a cautionary note, I'm not sure how you restrict the use to these two weekends. I don't think anyone would want events happening there on a regular basis.
Bob Eaton
Page 84 of 170 Janet Nyhof
----From:· - -Gracelsgro ------Sent: Wednesday, November 23, 2011 2:04 PM To: Janet Nyhof Subject: FW: Camping at Tudhope Park
From: Carmen Watson [mallto:[email protected] Sent: Wednesday, November 23, 2011 12:23 PM To: MAYOR EMAIL Subject: Camping at Tudhope Park
Dear Mr. Orsi:
We have been living at our new residence in Orillia for just over one year and decided to relocate to Orillia because of the beauty of the Lakes and the small town flavour. Our encounters with the townspeople have been delightful and we find that they are very friendly and helpful. We attempted to use local trades while we undertook a renovation of the property that we purchased in May 2010 and have found the local businesses very professional, thorough and extremely qualified.
We love our new home I However, we do not love the noise that we have to endure late at night because of the festivals in Tudhope Park and also from the bar that is situated at the downtown lakefront. Yelling, whooping, screaming, reverberating music, etc are carried easily over the water and into our homes!!!
As you are very well aware, property taxes along Brewery Lane are quite steep and to have these nuisances along both shores of the peninsula is very annoying. We have to keep all windows closed in the summer if we want to enjoy the peacefulness of our home thus accumulating hydro costs to keep the air conditioners running.
I am writing this letter to you because I firmly believe that a problem can only be solved by the person who has the authority to do so and I am confident that you can appreciate the situation that residents along our street are enduring.
Thank you for your consideration in this matter.
Carmen and James Watson 370 Brewery Lane Orillia, Ontario L3B 7H8
905 439 2000 (Cell) 705 327 0494 (Home)
HAVE A GOOD DAY, CARMEN
1 Page 85 of 170 Janet Nyhof
----From: ··-----Grace· Isgro·· Sent: Wednesday, November 23, 2011 2:40PM To: Janet Nyhof Subject: FW: Camping in Tudhope Park
From: Robert Lloyd fmailto:[email protected] Sent: Wednesday, November 23, 2011 2:17PM To: MAYOR EMAIL Subject: Camping in Tudhope Park
Dear Mayor Orsi;
I would like to add my opposition view to the camping in Tudhope Park issue. I live on Hilda Street in the south end and I'm a regular user of the park. I'm also a camper and have lots of experience in that field. I can understand using the park for special events like the Mariposa Festival, because it brings in additional revenues for businesses in Orillia, ie restaurants, hotel and bars, but putting campers in the park add absolutely nothing to the prosperity of our town. Campers do not go out to eat or drink they have all that stuff right were they are. Having attended festivals before, the country show at Burl's Creek last summer, I also know that the sound level can go up to the extreme. If camping events add nothing to the well being of the city, and take away the park from the citizens who use it what is the point of using it. That motorcycle event last year would have been better held at Burls Creek where the large amount of noise generated by noise motorcycles would have bothered a whole lot less people. Yours truly Robert Lloyd, 296 Hilda Street, Orillia
Page 86 of 170 Janet Nyhof
-From: ------Grace lsgrc.r------Sent: Wednesday, November 23, 2011 3:08PM To: Janet Nyhof Subject: FW: Camping at Tudhope Park
From: cathy austin [mailto:[email protected] Sent: Wednesday, November 23, 2011 3:03 PM To: [email protected]; MAYOR EMAIL; Don Jenkins; Patrick Kehoe; [email protected] Subject: Camping at Tudhope Park
We are writing in reference to the proposed camping issue in Tudhope Park for the purpose of generating revenue for Mariposa Folk Festival and the city during Ride for Sight. We wrote previously with our negative experiences with Ride for Sight and now have been told that without any public meeting or involvement, Ride for Sight has been granted the use ofTudhope Park for the next 2-3 years??
If there is a written agreement still in place with the Tudhope family, expressly stating that the park be used as a day park for the citizens of Orillia until 21 years after the death of the last living grandchild, then why is council violating that agreement? Why must Mrs. Tudhope-Spencer hire a lawyer to enforce the city to honor this written agreement?
There are not adequate facilities for camping at Tudhope Park nor do the residents of the area WANT there to be adequate facilities installed. This is a park ... not a campground, not a provincial park. Anyone who. lived in Orillia when Tudhope Park was allowed to become a trailer park will agree it was an eyesore and something we don't want to see happen again.
We live on Couchiching Point and are opposed to overnight camping of any kind at Tudhope Parle Ride for Sight was a nightmare for residents in the area. Local hotels could benefit from the cycle enthusiasts staying there instead of in our backyard. Bringing events to Orillia to raise revenue is a fabulous idea to assist our tax base .... having these events at what is supposed to be a day park is not. We wish Mrs. Tudhope-Spencer and Mr. French good luck in reminding this council to honor the written agreements made with Mr Tudhope and the use of our beloved Tudhope Park.
Cathy and Bryan Austin 670 Stanley Crescent Orillia
Page 87 of 170 Page 88 of 170 AMO I Social Media and Municipalities: Risks and Rewards Page I of3
Guest Column:
A. .._... Association of Dan Michaluk, Alii-Municipalities of Ontario Hicks Morley LLP Brian Lambie, Principal, Red brick Watch File Communications November 17, 2011
Social Media and Municipalities: Risks and Rewards
More and rrore Ontalio municipalities are coming out of their shells and logging onto social media. Few are venturing boldly, but they are going there just the same. If your municipality is not one of them, we have good news and bad. The bad news is that local residents are already talking about your municipality on social media. You just don't know what they are saying about you. The good news is, your municipality can get engaged (and caught up) fairly easily.
Let's start by taking stock of where you stand. In April 2010, about 25 Ontalio municipalities had an official presence on social media. By August 2011 that number grew to more than 125 municipalities- a 600 per cent increase over 15 months. How long it will take the remaining 300 or so to join the trend is anyone's guess, but the smart money is on rapid adoptioo.
Municipalities are not the last organizations to embrace social media, but they are close. They've been cautious and this deferred decision making on how to approach social media. Use by the private seclor, the general public and other levels of government marched forward. Today, the sense that municipalities should be engaged is palpable. More and more residents expect it- and more and more elected officials are discovering its potential. A few may even owe their seats to it.
Those municipal managers who continue to defer the adoption of social media are left holding a loaded spring. The longer they put it off the greater the demand grows to join the online community.
Where do they begin? What will they say? Who will say it? And why?
These are all valid questions, particularly when bundled with what will it cost us? What are the staffing commitments and what are the risks?
In the remainder of this article, we will try to answer all of those questions and rmre. We will assume that you know what social media is and start with why you should invest in it. If we have assumed too much, please Google Facebook, Twitter and YouTube, then sit down with anyone who owns an iPhone.
The most practical incentive for municipalities is the ability for social media to transmit and disseminate information very quickly. To give you a sense of how fast, consider that hours before North American news media covered the August riots in England, people around the world were bllowing rea"time reports from residents, witnesses and participants. One particularly prophetic tweet captured that BBC's news van was engulfed in tames.
It is ironic that fire departments and other emergency responders were among the first municipal service providers to embrace social media. Pioneering municipalities such as San Francisco recognized that if an earthquake hits, instant advice lo the public could be broadcast, provided that the audience was listening. Early on they set out to build that audience so that they were oonnected to the public, just in case.
Parks, recreation and culture divisions showed pioneered use as well. Want to get more people out to your festival? Why not broadcast a picture of the opening band on stage, along with a message that there is still an hour to come down and catch the main attraction?
The success of these iniliatives, which were often unauthorized, prompted a number of municipalities to explore official Facebook pages and YouTube channels. During the past 12 months or so, the growing popularity ofTwitter has also prompted a number of municipal accounts. They are using these forums to share basic information, to promote their communities and to keep an eye out for building polilical issues.
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Importantly, most federal and provincial politicians now have Twlter accounts. Their municipal cousins have taken note. Use by mayors and councilors is ballooning. We wish we could say that the adoption of municipal social media policies has kept pace, but surprisingly few have introduced them, which brings us to the risks.
One common refrain from critics is "how can you share any meaningful information in 140 characters or less, which is the limit for Twitter posts?" One obvious answer is that successfUl careers have been ended by single posts. So in fact, quite a lot can happen in 140 characlers.
In our view, municipalities should have atleast three social media policies. There should be a general policy for all staff. A social media post made on an employee's personal time but that harms your municipality's reputation or hampers its operations can constitute grounds for disciplinary action or dismissal. Every municipality should make sure their employees know this. A policy is needed to guide their judgments about social media use, while at work and after hours and ensure that employees unders1and they are not to communicate on the municipality's beha~ unless given specific pemnission.
Secondly, your municipality should have a policy to guide the official use of social media by employees who are given permission to speak on the municipality's beha~- "designated communicators." One format that we introduced with he Association of Municipalities of Ontario was a simple green light, yellow light and red light model. AMO's social media managers have a green light to communicate on matters that are always safe, such as posting AMO's analysis of proposed legislation. A yellow light is assigned to posts that could be contentious and require managerial approval, such as a municipality's resolution to criticize the proposed legislation. Finally, a red light is assigned to posts that are inappropriate, such as criticizing the MPP who introduced the legislation.
A third social media policy is recommended for elected officials. It's best to have clear codes of conduct with respect to the use of social media during council meetings. Many don't allow it. Montreal does. It's your council's decision to make, but they should all be on the same page before something awkward comes along. Similarly, they may want to set out expectations w~h respect to the tone of their posts. One would hope they follow the same standard that is followed around the council table. Over the past year there have also been several controversies involving posts that relate to the content of closed meetings. These occurrences have been bxic. Invariably they sow discord, tarnish a municipality's reputation and expose taxpayers to legal liabilities. An ounce of prevention is worth a pound of cure.
Once policies are in place, feel free to start small. Lurk rather than launch. Join the legion of municipal managers that are finally joining Linked ln. Take two minutes to open your own TwiTter account. You may want to reserve your Facebookfor your social life. That's its strength. Next, pay attention to how news media, elected officials and respected colleagues are using Twitter. Resist the urge to post anything until you have taken some time to get to know the rules. When in doubt, conduct yourself as though you were at a community event within your city's square- because in a very real sense, you are.
When you are ready to start posting, try to be:
• Helpful • Humble • Not overly promotional • Positive • Productive, and • Interesting
If you are using a personal account use your own name and act accordingly. If you aren't 100 per cent sure you want to post something, hit delete. Feel free to sleep on your decision. The witty tweet you dream up at 11:00 p.m. will reach a larger audience at 10:00 a.m. the next morning, if you still think it's a good idea.
Resist the urge to engage in debates orspats. Your best bet is to be diplomatic and build up a loyal following over time. Trust in your audience to engage anyone who is being particularly unreasonable.
That brings us to the matter of "what's this going to cost my municipality?" The best answer is, "it depends." A number of municipalities have invested significant time, energy and IT resources into designing sophisticated pages and programs. We're not sure that's necessary for the same reason that we hate seeing a lime on a glass of Coke. Why mess with a formula that obviously works? Many municipalities have standard Facebcok and Twitter pages that are very successfUl. They were set up in seconds at no cost; followers know how to navigate these pages without fail; and they facilitate the kind of two-way relationships that sets social media apart from other communications tools.
Staffing requirements can also be simple. One municipality that impresses us estimates that each day, one staff member dedicates about one hour's time to maintaining its social media presence. It's a single tier municipality with a population of about 350,000 people. Their program isn't fancy, but it works. Other municipalities have managed to provide full time maintenance oftheir social media activities by assigning staff on a rotating basis.
By all means, invest more into the development and maintenance of your social media presence. V\hat's important is http:/ /www.amo.on.ca/ AM/PrinterTemplate.cfm?Section=Home&CONTENTID=Page 163 90 785 of ... 170 11118/2011 AMO I Social Media and Municipalities: Risks and Rewards Page 3 of3
determining the needs of your individual municipality and devoting lhe appropriate time and resources to meet your communications objectives.
One last caveat to add: while it may be true that people under the age of 251ive and breathe this stuff, don't assign your social media responsibilities to your intern. The connections hat you foster on social media are as important as any other stakeholder relationship- and at least as risky, if not more. Use social media to engage. Use it to listen to your community and to understand it better. But recognize that from time to time, senior level attention is going to have to be invested into ensuring that your social media presence supports your municipality's brand and values.
Dan Michaluk is a lawyer with Hicks Morley LLP. He chairs the firm's Information Management and Privacy practice group and he publishes an award-winning blog (www.allaboutinformation.ca). You can follow Dan on Twitter @danmichaluk.
Brian Lambie is the Principal of Redbrick Communications and he leads its extensive municipal practice. Visit www.redbrlck.ca for links to municipalities who are using social media well. You can also 1011ow Brian on Twitter: @brianlambie.
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November 16, 2011
AMO Polley Update
Provincial Offences Act (POA)
Recent Reports Further AMO's Call for Better POA Fine Collection Tools
Two reports released last week show the municipal need for the provincial government to provide greater tools in the collection of Provincial Offences Act (POA) fines. This was a key "AMO Ask" during the October provincial election.
Law Commission of Ontario
The Law Commission of Ontario has presented its final report on the issue which included the contributions of various municipal representatives. It's report entitled, "Modernizing the Provincial Offences Act: A new Framework and Other Reforms" reviewed the procedures for the prosecution of offences under Ontario statues, regulations and municipal by-laws. Recommendations of particular relevance to municipalities are listed below:
Administrative Monetary Penalties (AMP) and Parking Infractions (Recommendations 10-15)
The report suggests that the greater use of Administrative Monetary Penalties (AMPs) as permitted by the Municipal Act could yield greater savings and efficiencies in the court system. An AMP system generally imposes a fine at the time of infraction (as opposed to a fine which is imposed after a guilty plea or court conviction) and provides for dispute resolution by an independent administrator (rather than a court).
Currently only the Cities of Oshawa and Vaughan use an AMP system. Vaughan has realised significant streamlining and efficiencies in pursuing this alternative. The report recommends mandating the broader municipal use of an AMP system after a 3 year delay and amendments to the Municipal Act to include the improper use of disabled parking spaces as an AMP recoverable infraction. It also suggests exploring using the AMP system for some offences under the Highway Traffic Act. The Commission concludes that such changes would be constitutional. AMO will discuss these recommendations with the Ministry of the Attorney General.
Unpaid fines (Recommendations 38, 44)
The report draws attention to a key advocacy issue of AMO. It notes some of the new enforcement tools granted to municipalities in 2009 but points out, "they may be of limited assistance." AMO estimates that $1 million in fines go unpaid each week in Ontario. The report points out that in the other provinces, agreements with the federal government ensure unpaid fines are deducted from income tax refunds and GST rebates. It raises concern that such a policy here could affect low-income Ontarians. The report is silent on the effects of this fine enforcement technique on the low-income populations of Saskatchewan and Alberta where such programs already exist.
AMO has argued for several years that the efficacy of existing methods of fine enforcement (including refusing vehicle licence plate and driver's licence renewals) could be greatly improved with better inter-ministry and inter jurisdictional information sharing. The report suggests that the full list of recommendations made in 2009 by the POA Streamlining Review be reconsidered for implementation. AMO looks forward to discussing all improvements to fine enforcement with the Ministry of the Attorney General and other ministries.
Ontario Association of Police Service Boards (OAPSB)
The second report has been prepared by the Ontario Association of Police Service Boards. The OAPSB recommends the Government of Ontario:
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o Provide better data for better decision-making o Improve inter-ministry collaboration and information sharing o Embrace stakeholders, by holding regular discussion forums and acting on their suggestions • Allow courts to assess ability to pay, and offer alternalive sentences o Provide better "customer" service to those persons paying fines • Provide more "carrots and sticks," including discounts for early fine payment, stiffer late • penalties, and payments in accordance with the chronological order of sentencing o Help municipalities to follow up on outstanding fines ("ask them, and they might pay") o Institute stronger, meaningful collection sanctions for fine defaulters, including broader driver's licence and licence plate denial, vehicle impoundment, and garnishment of income tax refunds
Summary
AMO will continue to lobby the province for improvements to the fine collection and enforcement system. It is an issue of fundamental importance to the rule of law and the administration of justice in Ontario. AMO is encouraged by the Premier's statements at the August Conference and again recently in the media regarding the government's commitment to improving fine collection. AMO President Gary McNamara will be discussing the issue with the Attorney General and the Minister of Municipal Affairs and Housing in the near future.
AMO Contact: Matthew Wilson, Senior Policy Advisor, extension 323 [email protected]
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> Elected Official Trainings and Workshops
AMO workshops and sessions are open to all municipal elected officials and staff, unless otherwise specified. AMO is also able to provide any of the workshops listed as in-house sessions developed and personalized for your municipality, and can be opened up to include Council Members, Municipal Staff, Committees, Boards and Chairs.
For more information on the sessions please use the navigations buttons on the left or click on the name of the training below.
Location Effective Meetings Series EMCP 2 -Challenges of 2011 & Beyond - An Overview Clarion Resort- NORTH BAY Tuesday January 10 Wednesday January 11 Highwayman Inn and Conference Centre- ORILLIA Thursday January 12 Friday January 13 Location TBD- LONDON Wednesday January 18 Thursday January 19 Holiday Inn - KINGSTON Tuesday January 24 Wednesday January 25 Holiday Inn Waterfront- PETERBOROUGH Thursday January 26 Friday January 27 Travelodge Airlane -THUNDER BAY Thursday February 2 Friday February 3
Contact Special Events at [email protected] or at (416) 971-9856 ext. 330
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> EMCP 2- Challenges of 2011 & Beyond- An Overview
Are you ready for the challenges and opportunities that face you and your council in 2011 and beyond? Are you looking to expand your skill set and get foundation knowledge? This sessions will tackle personal & technical skills development through topics such as:
• Building Personal Networks • Strategic Planning • Presentation Skills for Councillors • Basic Municipal Financial Analysis including Budgeting and Financial Analysis • Time Management • Torts and Risk • Human Resource Issues
This workshop is open to all municipal council members; new or returning. No prerequisites for taking this course.
Dates & Locatiom1
• Wednesday January 11 Clarion Resort, North Bay 1 ( 800) 461-9592 • Friday January 13 Highwayman Inn, Orillia (705) 326-7343 • Thursday January 19 Location TBD, London • Wednesday January 25 Holiday Inn, Kingston (613) 549-8400 • Friday January 27 Holiday Inn Waterfront, Peterborough (705) 743-1144 • Friday February 3 TravelodgeAirlane, Thunder Bay (807) 473-1600
"Clear, simple, to the point. Presenters did a wonderful job. /left today with a much better understanding of the whole picture of Council and responsibility."
- EMCP 1 Participant, Thunder Bay, January 21, 2011
Please note the "Effective Municipal Councillor Training 2- Challenges of 2011 & Beyond- An Overview'' and "Effective Meetings Series" have been scheduled back to back in each location to allow for the best use of your time and start for your new term!
All sessions are full day sessions (8:30 am to 4:30 pm) with lunch included.
> Register online: Click here.
About the Facilitators:
Fred Dean is a municipal solicitor who acts exclusively for municipalities and municipal associations in Ontario.
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He is also the chair of the Question Box panel at the ROMA/Ontario Good Roads Conference each February. Fred is the former City Solicitor for Sudbury. He now serves local government by giving advice to municipal officials across Ontario.
Nigel Bellchamber is a private consultant who has provincial ministries, municipalities, special purpose bodies and municipal associations as his clientele. Nigel's municipal experience includes CAO positions in both Huron and Middlesex Counties and his last municipal position was as Commissioner of Finance and Administration, and City Treasurer for the City of London. He is a frequent presenter at municipal conferences and workshops and currently serves as the part time General Manager for the Ontario Municipal Administrators. Association.
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> Effective Meetings Series
Explore the elements of a successful meeting and get the tools to find answers to your procedural questions. This hands-on workshop will look at:
• Roles and responsibilities at meetings • Agendas • Procedure By-laws • Minutes • Closed Meetings • Motions, amendments and more • Plus Municipal Conflict of Interest and Update
This workshop is best suited for all Councillors, Municipal Clerks, Deputy Clerks and Committee Secretaries.
Dates & Locations
• Tuesday January 10 Clarion Resort, North Bay 1( 800) 461-9592 • Thursday January 12 Highwayman Inn, Orillia (705) 326-7343 • Wednesday January 18 Location TBD, London • Tuesday January 24 Holiday Inn, Kingston (613) 549-8400 • Thursday January 26 Holiday Inn Waterfront, Peterborough (705) 743-1144 • Thursday February 2 Travelodge Airlane, Thunder Bay (807) 473-1600
"Worlh the drive to Owen Sound! This was a very valuable session - I really got the message this time about the Procedural By-Law. Will be learning it back and forlh. Fantastic session."
- Parlicipant, Owen Sound, February 16, 2011
Please note the "Effective Municipal Councillor Training 2- Challenges of 2011 & Beyond- An Overview'' and "Effective Meetings Series" have been scheduled back to back in each location to allow for the best use of your time!
All sessions are full day sessions (8:30am to 4:30 pm) with lunch included.
> Register online: Click here.
About the Facilitators:
Fred Dean is a municipal solicitor who acts exclusively for municipalities and municipal associations in Ontario. He is also the chair of the Question Box panel at the ROMAIOntario Good Roads Conference each February.
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Fred is the former City Solicitor for Sudbury. He now serves local government by giving advice to municipal officials across Ontario.
Nigel Bellchamber is a private consultant who has provincial ministries, municipalities, special purpose bodies and municipal associations as his clientele. Nigel's municipal experience includes GAO positions in both Huron and Middlesex Counties and his last municipal position was as Commissioner of Finance and Administration, and City Treasurer for the City of London. He is a frequent presenter at municipal conferences and workshops and currently serves as the part time General Manager for the Ontario Municipal Administrators Association.
Back
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Custom In house training for an effective productive new council.
AMO is pleased to offer, once again, customized in-house trainings to meet your needs. Take advantage of AMO's proven expertise in delivering educational programs to help meet your new council's objectives.
AMO can design, develop and deliver New Council Training that can be adapted from our existing workshops or create an entirely custom delivered program for your council and senior management staff.
Why go in house?
• save money through a cost effective group program • trainings that meet your schedule and your needs • reduced travel time and costs by facilitators coming to you • your council and senior management team train together as a team to work together as a team throughout the term.
What AMO can offer- Our current roster of trainings Let us help you develop a program that meets your Include: needs. The Meetings Series: learn about procedure by-law, For further infrmation please contact: untangle the web of motions, amendments and parliamentary procedure, learn to be accountable and transparent and much more ... Nav Dhaliwal, Special Events and Business Development Coordinator Effective Municipal Councillor Training: A three-part series that includes: D.<;iha.li.'l)[email protected],ca or 416.971.9856 ext. 330. Getting Started: Discover the roles and responsibilities, find out how successfu I councils operate, recognize conflict of interest challenges and learn the scope of your municipal powers ...
Advancing the Knowledge Base: Strategic Planning; Local Infrastructure; Human Capital and Resources; and Liability
Maximizing Your Effectiveness: Fiscal Issues; The Municipal Corporation as an Employer; Time Management; Product Knowledge ...
Above sessions facilitated by: Fred Dean and Nigel Bellchamber. Fred is a municipal solicitor who acts exclusively for municipalities and municipal associations http://www.amo.on.ca/AM/PrinterTemplate.cfm?Section=In _House_ Training&Template...Page 100 of 17011/18/2011 AMO I In House Training Page 2 of2
in Ontario. Fred is the former City Solicitor for Sudbury. He now serves local government by giving advice to municipal officials across Ontario. Nigel is a private consultant who has provincial ministries, municipalities, special purpose bodies and municipal associations as his clientele. Nigel's municipal experience includes GAO positions in both Huron and Middlesex Counties and as Commissioner of Finance and Administration, and City Treasurer for the City of London.
Media and Communications Training: Find out what makes news and why, get a better understanding of the media and how to manage issues and media inquiries.
Session facilitated by: Brian Lambie. As AMO's primary media contact, Brian deals with media on a daily basis, taking calls from the most senior reporters at Queen's Park to the most inexperienced reporters at your local newspaper. He has trained hundreds of public and private sector officials in the past decade and is a popular conference speaker.
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AMO Polley Update November 10, 2011
Affordable Housing
Canada and Ontario Announce $481 million Investing in Affordable Housing Program
Good news for Ontario's municipalities as a new affordable housing agreement is announced. Federal Minister of Human Resources and Skills Development and Minister Responsible for Canada Mortgage and Housing Corporation (CMHC), Diane Finley and Ontario's Minister of Municipal Affairs and Housing and Minister of Aboriginal Affairs, Kathleen Wynne, announced the Investing in Affordable Housing Program (IAH) on November 8, 2011.
The IAH is a federal-provincial cost shared program that will see approximately $481 million dollars available through to 2015. This bilateral agreement arises from the July 2011 federal/provincial/ territorial/ (f/p/t) new Affordable Housing Framework consisting of $1.4 billion in funding across Canada.
The new framework provides a more flexible approach to addressing affordable housing needs than traditionally existed in previous federal-provincial arrangements. Provinces, and in Ontario's case, municipalities, have the flexibility to invest in a range of programs and initiatives including; new construction, renovation, home ownership assistance, rent supplements, housing allowances and off reserve aboriginal funding. This approach is consistent with the new legislative and service delivery environment currently being established through Ontario's Long Term Affordable Housing Strategy-an approach reflecting the service delivery recommendations arising from the 2008 Provincial Municipal Fiscal and Service Delivery Review (PMFSDR). Specifically, that municipalities should have the means to respond to local issues and needs in their communities.
While the f/p/t Affordable Housing Framework provides funding over three years, Ontario is extending the program overfouryears. Year 1, (2011-12) has been designed as a transitional year, with no designated funding. However, municipal service managers have the option to access future year funding (up to a maximum of $47 million) to begin design and implementation of identified initiatives. Funding is based on annual allocations and is being provided on a "use it or lose it" basis. Service managers have been provided with details on beginning local planning processes and accessing funding.
One interesting development under the IAH is the end of the long standing Residential Rehabilitation Assistance Program (RRAP). Since 1973, CMHC has provided funding and administrative support for the delivery of RRAP. RRAP has delivered approximately $36 million annually to Ontario over the last three years and has been instrumental in supporting seniors and low-income families and individuals in maintaining safe, affordable housing. Beginning in year 2 of the IAH program (2012-13) the Ontario Renovates component will encompass elements of the RRAP.
AMO is pleased that Canada and Ontario reached this important Agreement and will work with its membership and other orders of government to ensure that municipalities have the appropriate framework and resources to provide access to affordable housing for Ontarians in need through the new IAH.
o IAH Program Guidelines
AMO Contact: Petra Wolfbeiss, Senior Policy Advisor, email: [email protected], (416) 971-9856 ext. 329
http://www.amo.on.ca/AM/PrinterTemplate.cfin?Section=Home&TEMPLATE=/CM/HT...Page 103 of 17011/18/2011 Page 104 of 170 Ministry of Citizenship Minlstere des Affaires civiques r')h and Immigration et de !'Immigration
Ontario Honours and Awards Secretariat des distinctions et prix t?ontario Secretariat de !'Ontario 1 8 400 University Avenue, 4 h Floor 400, avenue University, 4 etage Toronto ON M7A 2R9 Toronto ON M7A 2R9 RECEIV E(~: I
November 2011 NOV 2 1 2011 l I Dear friend, MAYOR'S---__ __O FFIC~___ !, I am pleased to advise you that nominations for the Ontario Medal for Young Volunteers are being accepted by the Ontario Honours and Awards Secretariat.
The Ontario Medal for Young Volunteers is presented by the Lieutenant Governor to exceptional young volunteers, between the ages of 15 and 24.
Through their actions and dedication, young volunteers have improved the quality of life in their communities, their province, their country, and even around the world. This honour recognizes Ontario's finest youth who understand the importance of volunteering and who demonstrate leadership, initiative and perseverance as well as inspire others.
Do you know an outstanding young volunteer? If so, please nominate them for the Ontario Medal for Young Volunteers.
Deadline for nominations is January 31,2012.
Nomination forms and additional information about the Ontario Medal for Young Volunteers, and other programs that recognize volunteers, are available on the Ministry of Citizenship and Immigration website at:
www.ontario.ca/honoursandawards
If you have any questions or require assistance please contact the Ontario Honours and Awards Secretariat by phone at (416) 314-7526, toll free at 1-877-832-8622 or TTY 416- 327-2391 .
I genuinely hope you take this opportunity to nominate any young volunteer(s) you believe to be worthy of this recognition.
Sincerely,
The Honourable Charles Sousa Minister
42-054A Page 105 of 170 Page 106 of 170 Ministry of Infrastructure Ministere de !'Infrastructure
Ministry of Ministere des RECEIVED Transportation Transports
Office of the Minister Bureau du ministre NOV 1 5 2011 ~ Ferguson Block, 3m Floor Edifice Ferguson, 3• etage Ontario 77 Wellesley St. West 77, rue Wellesley ouest Toronto, Ontario Toronto (Ontario) MAYOR'S OFFICE M7A 1Z8 M7A 1ZA (416) 327-9200 (416) 327-9200 www. ontario. ca/infrastructu re www.ontario.ca/infrastructure www.mto.gov.on.ca www.mto.gov.on.ca
MOI1826MC-2011-95
November 9, 2011
His Worship Angelo Orsi Mayor City of Orillia 50 Andrew Street South Orillia ON L3V 7T5
Dear Mayor Orsi:
As you know, in March 2011, I asked Paula Dill, the Provincial Development Facilitator (PDF), to carry out additional focused consultations with Simcoe County and its lower tier municipalities regarding Proposed Amendment 1 to the Growth Plan for the Greater Golden Horseshoe.
The PDF has completed a comprehensive process, listened to the specific concerns of a wide range of stakeholders and explored several options with respect to Proposed Amendment 1. The PDF conducted 59 individual and group meetings with municipal politicians and staff from Simcoe County and its 16 lower-tier municipalities. Several groups, representing land owners and environmental interests, also requested meetings, which were arranged with the consent of the affected municipality. Consultations were also held with representatives of the cities of Barrie and Orillia. In addition, the PDF reviewed written submissions on Proposed A.,. .. ' '1dment 1 that were sent to the Ministry of Infrastructure as well as 17 direct submissions to the Office of the PDF.
The PDF has provided her advice to me on Proposed Amendment 1. The recommendations focused on addressing three issues in particular:
• the distribution of growth forecasts among the lower-tier municipalities in Simcoe County • alternative approaches to manage the oversupply of land designated for urban development in the County • appropriate targets for intensification and greenfield density for the lower-tier municipalities in Simcoe County.
.. ./cont'd
Page 107 of 170 - 2-
Ministry staff and I are currently reviewing the recommendations. We will respond in due course to ensure the Simcoe area benefits from sustainable, planned growth. The input of the PDF- along with the input from residents and other stakeholders that was gathered during the consultations- will ensure a well-informed decision.
I am confident we can create a framework that allows for more certainty in Simcoe County, so we can move forward to support our collective vision to create jobs, curb sprawl and improve the quality of life for communities in the Simcoe area.
Sincerely,
Bob Chiarelli Minister c: ian Sugden, Director of Planning and Development Gayle Jackson, Clerk
Page 108 of 170 Ontario Provincial Police O.P.P.• Police provinciale de /'Ontario ~ Chris D. Lewis Commissioner Le Commissaire File #: 614-00
November 14, 2011 RECEIVED NOV 2 1 2011
Mayors I Reeves OPP Policed Municipalities MAYOR'S OFFICE
Dear Mayor I Reeve:
The Ontario Provincial Police (OPP) and Ministry of Community Safety and Correctional Services (MCSCS) have completed an updated municipal policing Cost Recovery Formula. The updated formula, with an effective implementation date of January 1, 2012, has been approved by Treasury Board/Management Board of Cabinet (MBC). The formula is the Ontario Government's cost recovery mechanism for policing services provided to municipalities by the OPP. Shortly, the OPP will be delivering to municipalities the 2012 policing cost estimates, which will incorporate the updated Cost Recovery Formula, as applicable.
The 2008 OPP Cost Recovery Formula was used in 2011 to invoice OPP policed municipalities. It was approved by MBC in 2008 and was based on 2006-07 costs. The update to the formula, the 2010 OPP Cost Recovery Formula, is to be implemented in 2012. It is based on 2008-09 costs and will help move us closer to actual cost recovery for policing services provided to municipalities by the OPP. Previously, MCSCS had been directed by MBC to review the formula costs every two years. MCSCS has now been authorized by MBC to update the Cost Recovery Formula annually to ensure cost recovery for services provided to municipalities more closely aligns with actual expenditures associated to OPP policing delivery.
As you are aware, the purpose of the formula is to recover the cost of OPP municipal policing services provided to municipalities policed by the OPP on either a Section 5.1 (non-contract) or Section 10 (contract) basis. Composed of per officer and civilian component costs that meet the legislated requirements of the Police Services Act, the formula also includes operational support costs, such as vehicles, telecommunications, office automation and uniforms. As well, the salaries of the officers are reconciled annually based on actual costs incurred. A detailed summary of the 2010 OPP Cost Recovery Formula will be forwarded with each 2012 municipal policing cost estimate.
777 Memorial Avenue 777 avenue Memorial Orillia, Ontario Oril/ia, Ontario L3V 7V3 L3V7V3 Telephone: (705) 329-6199 Telephone (705) 329-6199 Facsimile: (705) 329-6195 Telecopieur (705) 329-6195Page 109 of 170 Mayors I Reeves Page two
The OPP recognizes that municipalities are concerned about the cost of policing services. However, the OPP is also confident that OPP policing costs, on a per capita basis, continue to compare favourably to other police services in Ontario. As Commissioner, I can assure you that the OPP will continue to work hard to provide municipalities with cost-effective and professional policing services in order to keep Ontario's communities safe and secure.
Yours truly,
Chris D. Lewis
/erne c: Mr. Ian· Davidson Deputy Minister - Community Safety Ministry of Community Safety and Correctional Services
Municipal CAO/Financial Officer
Provincial Commanders
Regional Commanders
Page 110 of 170 News Release
A Billion Dollar Problem: OAPSB Releases White Paper on Unpaid Fines Better coordination, incentives, and stronger penalties among recommendations
NEWS November 9, 2011
(Toronto)-The Ontario Association of Police Services Boards (OAPSB), the voice of civilian governance of policing in Ontario, will release a white paper today outlining recommendations to tackle the billion-dollar-and growing-problem of unpaid Provincial Offences Act (POA) fines.
Noting that approximately one-third of all POA fines are not paid, OAPSB is calling on the provincial government to ensure better coordination and data-sharing with municipalities, strengthen enforcement powers, and create payment incentives and alternative penalties to help get the system back on track.
The white paper was drafted over a period of sixteen months based on extensive stakeholder consultation.
QUOTES
"Every unpaid fine undermines the justice system, frustrates our law enforcement officers, and denies local governments much-needed revenue in challenging economic tirnes. Working with stakeholders we have developed sensible recommendations to tackle this billion dollar problem. Action is long overdue and we look forward to working cOIIaboratively with the government to stop this pattern of unpaid fines." -Aiok Mukherjee, President of the OAPSB
QUICK FACTS
• Unpaid POA fines in Ontario already total over a billion dollars, and the amount is growing significantly every year. • One-third of fine defaults are related to the Highway Traffic Act, while another third is related to the Compulsory Auto Insurance Act. • The vast majority (91%) affine defaulters are Ontarians. • OAPSB has been actively advocating on this issue since 2009.
NOTE: THE FULL WHITE PAPER WILL BE RELEASED AT WWW.OAPSB.CA AT 1 PM TODAY AND OAPSB PRESIDENT ALOK MUKHERJEE WILL BE AVAILABLE TO MEDIA FOR COMMENT AT 1 PM AT QUEENS PARK ON THE QUEENS PARK LAWN.
MEDIA CONTACT
Sarbjit Kaur (416) 274-5324 [email protected]
Page 111 of 170 BACKGROUNDER
A Billion Dollar Problem: OAPSB Releases White Paper on Unpaid Fines
BACKGROUND November 9, 2011
• On November 9, 2011The Ontario Association of Police Services Boards (OAPSB), the voice of civilian governance of policing in Ontario, released a white paper outlining recommendations to tackle the billion-dollar-and growing-problem of unpaid Provincial Offences Act (POA) fines. The full white paper is posted at www.oapsb.ca.
• In 2010, former Minister of Community Safety and Correctional Services Rick Bartolucci requested that the OAPSB prepare this paper- a request that was endorsed by former Attorney General Chris Bentley. The resulting paper is the product of more than a year of research and extensive stakeholder consultations.
• Provincial Offences Act (POA) offences are non-criminal offences, which are normally punishable with an out-of-court fine. Charges are usually laid by police. While none of these offences are considered "criminal," many-such as careless driving or possessing an invalid or false insurance card-are quite serious and can have concrete impacts on individual and community safety.
• Unpaid Provincial Offences Act (POA) fines are a billion-dollar problem, and the numbers are growing exponentially. Approximately one-third of all POA fines are not paid. As of July 2010, the last year for which statistics are available, there were nearly 2.5 million unpaid POA fines' totalling close to $1 billion, owed largely to Ontario municipalities. That number has grown, and outstanding fines now total more than $1 billion.
• The enormous magnitude of this delinquency undermines public safety, the rule of law, and accountability. It clearly also has significant financial impact on municipalities. Due to historically weak penalties and ineffective collection methods, many offenders who choose not to pay their fines have never been held to account.
• These problems are not new. Municipalities, courts, Jaw enforcement agencies, and other stakeholders have been advocating for decisive action for many years. The persistent problem of unpaid POA fines undermines the justice system, frustrates law enforcement officers and municipal fine collection agents, and denies municipalities and the provincial government desperately-needed revenues.
THE $1 BILLION PROBLEM- WHAT KIND OF OFFENCES? Of the $1 billion in outstanding POA fines, approximately one-third relate to Compulsory Automobile Insurance Act convictions, another third to Highway Traffic Act convictions, and another third to other convictions (including violations of the Liquor Licence Act, Occupational Health and Safety Act, and Trespass to Property Act).
ICON database, as of July 2010 ($954,338,261.10 total owing for 2,370,864 fines).
Page 112 of 170 BACKGROUNDER
other $147,182,856.87 Trespass to 16% Property Act $19,187,060.36 I Compulsory 2% Automobile Insurance Act Occupational Health $354,357,638.76 & Safety Act 37% $20,91t,UL1Lb.1--._
4%
Liquor Licence Act $56,206,255.73 33% 6% Source: ICON Database, as of July 2010
RECCOMENDATIONS
To address these issues, OAPSB recommends, based on stakeholder consultations, the Government of Ontario:
• Provide better data for better decision-making • Improve inter-ministry collaboration and information sharing • Embrace stakeholders, by holding regular discussion forums and acting on their suggestions • Allow courts to assess ability to pay, and offer alternative sentences • Provide better "customer" service to those persons paying fines • Provide more "carrots and sticks," including discounts for early fine payment, stiffer late penalties, and payments in accordance with the chronological order of sentencing • Help municipalities to follow up on outstanding fines ("ask them, and they might pay") • Institute stronger, meaningful collection sanctions for fine defaulters, including broader driver's licence and licence plate denial, vehicle impoundment, and garnishment of income tax refunds
MEDIA CONTACT
Sarbjit Kaur (416) 274-5324 [email protected]
Page 113 of 170 ONTARIO ASSOCIATION OF POLICE SERVICES BOARDS
Provincial Offences Act- Unpaid Fines A $Billion Problem White Paper
11/1/2011
Page 114 of 170 POA Unpaid Fi nes - White Paper
CONTENTS
Contents...... 2
Executive Summary ...... 4
Introduction ...... 5
M ethodology ...... 5
POA Fin es- An Overview ...... 6
Th e Problem - Unpa id POA Fines by the Numbers ...... 7
The $1 Billion Problem- What Kind of Offences? ...... 7
Payments in Default ...... 8
Growing Year by Year ...... 8
Payments in Default per Year ...... 9
Ontarians Are Not Paying ...... 9
Payments in Default (by Home Jurisdiction) ...... 10
Regional Breakdown ...... 10
Fines Ordered and Collected in 2009 (Ju risdictions with over $1m in default in 2009) ...... 11
The Problem Summarized ...... 11
Reasons for Growth in Unpaid Fines ...... 12
Progress t o Date ...... 13
Licence Plate Suspensions ...... 14
Driver's Li cence Suspensions ...... 15
Collection Agencies ...... 15
Usi ng Property Tax Rolls ...... 16
Re peal of the St atutory Limitation Period ...... 17
Outst an ding Challenges ...... l 7
#1. Lack of Coordination within t he Government...... 18
Recommendation: Improve Int er-Ministry Collaboration and Information Sharing ...... l 8
#2. Need for Operational Changes t o Better Align t he Authority of Municipalities with Their Responsibilities ...... 19
Recommendation: Stronger, Mea ningful Penalties ...... 20
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#3. Lack of Incentives to Pay ...... 21
Recommendation: More Carrots and Sticks ...... 21
#4. Lack of Available Data {at the Aggregate Level) ...... 22
Recommendation: Better Data for Better Decision-Making ...... 22
#5 . Need for Greater Stakeholder Engagement...... 22
Recommendation: Stakeholder Working Groups ...... 23
#6. Lack of Alternative Penalties ...... 23
Recommendation: Assess Ability to Pay, and Offer Alternative Sentences ...... 24
#7. Need for Simple, Flexible Payment Methodology ...... 24
Recommendation: Better "Customer" Service ...... 25
#8. Development and Sharing of Best Practices in POA Collections ...... 25
Recommendation: Ask Them, and They (Might) Pay ...... 25
Summary of Recommendations ...... 25
Conclusion ...... 27
Appendix A: Interviewed Stakeholders ...... 28
3
Page 116 of 170 POA Unpaid Fi nes- White Paper
EXECUTIVE SUMMARY
Unpaid Provincial Offences Act (POA) fines are a billion-dollar problem, and the numbers are growing exponentially. Approxi mately one-third of all POA fines are not paid. Due to historically weak penalties and ineffective collection methods, many offenders who choose not to pay their fines have never been held to account. Targeted and effective measures are needed to reach these defaulters.
Unpaid POA fines is a complex problem comprising a broad range of offences, a broad range of penalties, a large and diverse number of defaulters, a broad range of stakeholders, and a broad range of collection successes by jurisdiction. Strategic analysis of the issue is difficult, however, due to lack of data and difficulties accessing the data that does exist. Governments and ministries continue to operate in silos, mi ssing opportunities to pursue more effective information sharing and collaboration.
One-third of fine defaults are related to the Highway Traffic Act, while another third is related to the Compulsory Auto Insurance Act. The vast majority (91%) of fine defaulters are Ontarians. The greatest concentration of fine defaults is in Toronto, followed by the County of Stormont, Dundas & Glengarry in eastern Ontario.
There has been varying success with the following collection tools: • Licence plate suspensions • Driver's licence suspensions • Use of collection agencies • Ability to add unpaid fines to property tax rolls • Repeal of the statutory limitations period
Despite the ability to use the above listed collection tools, problems remain. Nearly $1 billion in unpaid fines remains uncollected, and that amount continues to grow. The major challenges are: • l ack of available data • lack of coordination within the government • Need for greater stakeholder engagement • lack of alternative penalties • Need for simple, flexible payment methodology • lack of incentives to pay • l ack of follow-up • Need for better enforcement powers
These problems are not new. Municipalities, courts, law enforcement agencies, and other stakeholders have been advocating for decisive action for years. The persistent problem of unpaid POA fines undermines the justice system, frustrates law enforcement officers and municipal fine collection agents, and denies municipalities and the provincial government desperately-needed revenues.
To address these issues, OAPSB recommends, based on stakeholder consultations, the Government of Ontario: • Provide better data for better decision-making • Improve inter-ministry collaboration and information sharing • Embrace stakeholders, by holding regular discussion forums and acting on their suggestions
4
Page 117 of 170 POA Unpaid Fines- White Paper
• Allow courts to assess ability to pay, and offer alternative se ntences • Provide better "customer'' service to those persons paying fines • Provide more "carrots and sticks," including discounts for early fine payment, stiffer late penalties, and payments in accordance with the chronologica l order of se ntencing • Help municipalities to follow up on outstanding fines ("ask them, an d they might pay") • Institute stronger, meaningful collection sanctions for fine defaulters, including broader driver's licence and licence pl ate denial, vehicle impoundment, and garnishment of income tax refunds
This growing problem is wholly inappropriate in a functioning democracy. Comprehensive corrective action is overdue.
In these challenging times, this persistent (and growing) $1 billion problem si mply cannot be ignored, especia lly w hen solutions and stakeholder motivation are both so readily at hand.
INTRODUCTION
As of July 2010, the last year for which statistics are available, there were nearly 2.5 million unpaid POA fines1 totalling cl ose to $1 billion, owed largely to Ontario municipalities. That number has grown, and outstanding fines now total more than $1 billion. The enormous magnitude of this delinquency undermines public safety, the rule of law, and accountability. It clearly also has significant financial impact on municipalities.
In 2009, the Ontario Association of Police Services Boards (OAPSB) began seriously advocating for corrective action regarding unpaid POA fi nes. In response to t hose advocacy efforts, the Hon. Rick Bartolucci, Minister of Community Safety and Correctional Services at the time, requested in 2010 that OAPSB prepare a white paper on the matter. Attorney General Bentley encouraged this initiative, and OAPSB readi ly agreed.
METHODOLOGY
Th is white paper was developed over 16 months as follows: • Step 1-determine requ ired information; • Step 2- solicit POA data from MAG and MFOA (Municipal Finance Officers' Association); • Step 3-analyze POA data; • Step 4- share preliminary data and interview stakeholders; and • Step 5- write and distribute the white paper.
Stakeholder consultation was undertaken over the summer of 2011. OAPSB representatives identified key stakeholders from a variety of backgrounds and conducted telephone or email interviews over a period of several weeks. Interviews were informally stru ctured, but stakeholders were asked to respond to four main questions:
ICON database, as of July 2010 ($954,338,261.10 total owing for 2,370,864 fines).
5
Page 118 of 170 POA Unpaid Fi nes- White Paper
• In your opinion, what are the main cha llenges with the current POA fine col lection system? • What do you think is working? What do you think isn't working? • What recommendations would you make to improve the collection of unpaid POA fines? • Is t here anything else we should consider as we move forward with developing our recommendations?
After the interviews were complete, recommendations were consolidated and areas of stakeholder consensus emerged. This primary research data was later supplemented with secondary research mainly from the media; government reports, news releases and legislation; and court cases. This forms the basis of this white paper.
POA Fines- An Overview
Provincial Offences Act (POA) offences are non-criminal offences, which are normally punishable with an out-of-court fine. Charges are usually laid by police. Typica lly, a person who receives a ticket has 15 days to either pay the fine or arrange a court date. If the person does nothing, the matter goes before a justice of the peace. If the person is convicted in absentia, they are mailed written notice that the fine must be paid within 30 days. If the fine remains unpa id, governments have some tools at their disposal t o compel payment (including referring the matter to a collection agency, adding the fine amount to the property tax bill, or in some instances suspending plates or driver's licences).
Provincial Offences Act {POA) offences are non-criminal, relate to Provincial statutes, and include: • Highway Traffic Act violations, such as: o Speeding o Ca reless driving o Not wearing a seatbelt • Compulsory Automobile Insurance Act violations, such as: o Lack of insurance o Invalid insurance or fake insu rance card o Fai ling to produce an insurance card upon request • Contro lled substances violations, such as: o Liquor Licence Act violations • Se lling alcohol to a minor • Public intoxication o Smoke-Free Ontario Act violations • Trespass to Property Act violations, such as: o Unlawfully entering a premises o Failing to leave a premises when directed to do so • Environmental Protection Act violations, incl uding: o Improper disposal of waste o Discharge of contaminants • Violations of other Acts, including: o Occupational Health and Safety Act o Dog Owners' Liability Act o Fire Protection and Prevention Act
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o Provincial Parks Act o Retail Business Holidays Act o Safe Streets Act • Municipal by-law violations, including: o Noise by-laws o Animal care by-laws o Traffic by-laws o Parking by-laws
Most POA offences result in out-of-court fine payments. While none of these offences are considered "criminal," many-such as careless driving or possessing an invalid or false insurance card-are quite serious and can have concrete impacts on individual and community safety.
The Problem- Unpaid POA Fines by the Numbers
The $1 Billion Problem- What Kind af Offences?
Of the $1 billion in outstanding POA fines, approximately one-third relate to Compulsory Automobile Insurance Act convictions, another third to Highway Traffic Act convictions, and another third to other convictions (including violations of the Liquor Licence Act, Occupational Health and Safety Act, and Trespass to Property Act).
Payments in Default
Other $147,182,856.87 Trespass to 16% Property Act $19,187,060.36 Compulsory 2% Automobile Insurance Act Occupational Health $354,357,638.76 & Safety Act 37% $20,917,001.61 2%
4%
Highway Traffic Act Liquor Licence Act $314,663,577.64 $56,206,255.73 33 % 6%
Source: ICON Database, as ofJuly 2010
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Growing Year by Year
The problem of unpaid POA fines has been growing for decades. Over the years, the problem has been growing steadily worse. Today, approximately one-third of fines ordered are not collected. 2 In some municipalities these rates reach levels of one-half (Toronto) and even two third (Stormont, Dundas and Glengarry). Due to historically limited collection sanctions, many offenders who choose not to pay their fines have not been held to account.
In 1970, total defaulted fines in the province amounted to less than $1,000 for that year. By 1980, just after the Provincial Offences Act came into effect, that number had increased to over $140,000. By 1990, when the numbers began taking off, it was nearly $11 million t hat year. Then between 1999 and 2002, as municipalities beca me responsible for administering Provincial Offences Act offences and fine collection (and became recipients of the bulk of fine revenue), defaults started to increase exponentially. In 2009, the last full yea r for which data is available, a staggering $100 million in fines ordered for that year alone were in default.
Payments in Default per Year
$120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0
Source: ICON Database, as of July 2010
Ontarians Are Not Paying
Contrary to popular perception, about 91% of outstanding POA fines are owed by Ont ario defaulters over $870 million. This amount is nearly equivalent to the entire annual budget of the OPP.3 The issue of POA defaults is not a problem of out-of-province ticket recipients taking advantage of jurisdictional enforcement challenges, as they make up only 10% of the total outstanding.
Of over $34 million owed from defaulters from other Canadian provinces, over half is from Quebec. (Alberta co mes a distant second with about $4.5 million.) Most US defaulters reside in nearby and
ICON database, as of July 2010 (based on data for years 2001-2009). Government of Ontario, Ministry of Finance. "Ministry of Community Safety and Correctional Services THE ESTIMATES, 2011-12- Summary." Queen's Printer for Ontario (19 April 2011), online: http://www.fin.gov.on.ca/en/budget/estimates/2011-12/volume1/MCSCS.html.
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bordering states-Illinois ($1.4 million), Michigan ($5.6 million), and New York ($4.4 million).4 Less than $2 million is owed by defaulters from countries other than Canada and the USA.
Payments in Default (by Home Jurisdiction) Rest of Can In tcrn Source: ICON Database, as of July 2010 Regional Breakdown Of Ontario defaulters, there is significant regional variation. From 2009 convictions alone, Toronto courts are owed the most-$36 million in outstanding fines. To put this in perspective, this is the projected shortfall for the Toronto Transit Commission in 2012.s (While some of these defaulted fines will eventually be paid, the current outstanding balance of unpaid fines in Toronto alone is over $300 million.) Amounts owing to other jurisd ictions for 2009 are smaller, due to population differences and regional factors. Outside of Toronto, the Counties of Stormont, Dundas & Glengarry are owed the most in unpaid fines, with over $7 million-meaning that less than one-third of fine amounts ordered there were actually coll ected. ICON database, as of July 2010. CTVToronto.ca . "TIC struggles to combat $39-million shortfall in 2012." CTV Toronto (7 June 2011), on I i ne: http ://toronto.ctv .ca/se rvl et/a n /loca I /CTVN ews/20110607 /TIC-budget -shortfa 11- 110607/20110607/?h ub=TorontoNewHome. 9 Page 122 of 170 POA Unpaid Fines- White Paper Fines Ordered and Collected in 2009 (Jurisdictions with over $1m in default in 2009) $100,000,000 ~ $90,000,000 +-- $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 t 530,000,000 • Defaulted • Collected The Problem Summarized Clearly, the problem is significant and the numbers continue to grow. Each year, municipalities across the province are losing out on millions of dollars that co uld be invested in public works, community safety, and other vital municipal programs. In some instances, they must look to other levels of government to assist t hem. The absence of effective current collection measures, together with the passage of time, results in greater difficulties in collecting court-ordered fines. This is not simply a Toronto problem-or just an urban one. The inability to collect outstanding POA fines has a serious detrimental impact on municipal finances, and impacts the quality of life of all Ontarians in a very real way. Decisive action is needed. Reasons for Growth in Unpaid Fines The problem of unpaid POA fines is evident; the question remains why they continue to grow. There are several reasons. 10 Page 123 of 170 POA Unpaid Fines- White Paper 1. The legal and social landscape in Ontario and Canada is very different today than it was three decades ago, when the Provincial Offences Act came into force. The need to quickly and efficiently address regulatory infractions has led to increasing reliance on fines or "Administrative Monetary Penalties" {AMPs) rather than going to court and facing other penalties {e.g., imprisonment). 2. Then between 1999 and 2002, municipalities became responsible for administering Provincial Offences Act offences and fine collection, as well as becoming recipients of the bulk of fine revenue. Municipalities were not necessarily prepared or resourced to assume these functions. This lack of resources was not theoretical, and has resulted in insufficient defaulter information and court delays. 3. For many years in Ontario, there was a shortage of justices of the peace to preside over municipally administered provincial offences courts. Fines remained uncollected as cases slowly worked their way through the system.6 The number of cases in the system increased, and the longer time periods made it more likely that some fines would become uncollectable. Even now, stakeholders suggest that it can take over six months to resolve a POA Part I case in court, and that timeline is growing. 4. The cost of pursuing unpaid fines through civil enforcement is a deterrent, as POA Courts pay the same filing and issuing costs as the general public {despite the fact that they are enforcing court orders). Due to limited resources, many POA Courts abandon pursuit through legal means - and so these fines simply do not get paid. Over the years, the number of fines issued has also been increasing. Municipalities and their police laid 57% more and the OPP 20% more POA charges overall between 1999 and 2007. {The discrepancy between OPP and municipal police charges can be explained through a number of factors, including the fact that municipal-policed areas have experienced higher population growth than OPP-policed areas) .7 Since available processing resources did not increase correspondingly, this has created additional backlogs and pressures in the system, resulting in greater numbers of unpaid fines. 5. As well, ma ny fines simply cost more today. While in the late 1970s the highest fine for most environmental offences was a mere $5,000,8 today such fines can theoretically reach into the 9 millions of dollars {though the median remains around $10,000 ). In 2010, the cost of many road fines in Ontario increased, with some doubling {or more).10 This will have a significant effect on unpaid fine numbers in years to come as individuals have greater difficulty paying these higher fines. McCarter, Jim. Chapter 3.07, 2008 Annual Report of the Office of the Auditor General of Ontario. Queen's Printer for Ontario (2008), online: http://www.auditor.on.ca/en/reports en/en08/307en08.pdf. 7 McCarter, Jim. Chapter 3.07, 2008 Annual Report of the Office of the Auditor General of Ontario. Queen's Printer for Ontario (2008}, online: http://www.auditor.on.ca/en/reports en/en08/307en08.pdf. 8 R. v. City of Sault Ste. Marie [1978]2 S.C.R. 1299. Nimonik.ca. "Environmental Fines in Canada, 1990-2009." Nimonik.ca (1 September 2010), online: http:// www.nimonik.ca/images/canada environment al fines.pdf. 10 Ontario Ministry of Transportation. " Penalties Toughened for Serious Traffic Offences." Queen's Printer for Ontario (10 December 2009}, online: http:/lnews.ontario.ca/mto/en/2009/12/penalties-toughened-for- se rious-traffic-offences. htmI . 11 Page 124 of 170 POA Unpaid Fines- White Paper 6. Increasing fines and other forms of penalties (e.g., loss of demerit points), some stakeholders suggest, has had the unintended consequence of incenting a small number of repeat and serious offenders who owe large sums of fines to resist payment, as they have much more at stake should t hey choose to interact with authorities and pay their fines. 7. In addition, from a collections perspective, while the level of fines and arrears has increased exponentially, the tools available to collect these fines have remained rela tively static. They have undisputedly not increased to meet the scale of fines sought to be collected. In fact, information necessary to easily locate offenders has been made more rat her than less difficult to obtain because of administrative changes. These changes are mainly to do with the fact that the level of government collecting the fine is (municipal) no longer the one that ma intains t he information databases on drivers and vehicles (provincia l); i.e., the information tools made available to the municipal collector are less than the tools available to the provincial collector. 8. Collection is often seen as being about money rather than justice - t herefore it is not considered as "essential" to the justice system and not given the attention or resources necessary to be fully effective. While these policy shifts seem to have been intended to make the administration of these offences more efficient and fines more appropriate, they were not accompanied by the necessary operational and legislative changes and supports. The result has been an unintended and exponential growth of fine defaults. PROGRESS TO DATE Despite the magnitude of the situation, there has been some progress in addressing the problem of unpaid POA fines. Available collection tools have had varying success, and incl ude: • Licence pl ate suspensions • Driver's licence suspensions • Use of collection agencies • Ability to add unpaid fines to the property tax rolls • Repeal of the statutory limitations period Licence Plate Suspensions Licence plate denial has bee n, undisputedly, a very effective tool to compel payment of certain fines and obligations. It is currently used in very limited circumstances, restricted to t he enforcement of: • Unpaid parking t ickets (POA Part II offences) • Unpaid red light camera fines, and • Highway 407 ETR tolls, fees, and interest. If an ind ividual defaults on a parking ticket, the municipality notifies the Ministry of Transportation (MTO) to suspend licence plate privileges. The threat of further tickets and fines is usually persuasive. In addition, Ministry of Attorney General (MAG) retains the added surcharge of $20 to cover the costs of administration of each defaulted fine. When the individual goes to renew or purchase the licence plate 12 Page 125 of 170 POA Unpaid Fines- White Paper sticker, he or she must pay the MTO purchase or renewal fee plus any accumulated fines, fees, and surcharges. Until payment is made, the individual cannot register a vehicle, purchase a licence plate, renew a plate, or purchase plate validation stickers. This creates a practical incentive for defaulters to pay thei r fines, lest they risk accumulating further fines and escalating their legal difficulties. The penalty is: 1. suitable because it is effective in directly impacting an individual's livelihood and is comprehensive because, with few exceptions, POA offenders own or operate a vehicle 2. feasible because the infrastructure is already in place to administer it efficiently and effectively 3. acceptable because it is seen as a reasonable way of balancing public interests and individual rights. Not surprisingly, many stakeholders strongly urge the government to look at expanding licence plate denial to other defaulted POA fines. Driver's Licence Suspensions Driver's licence suspension ha s also shown some success, but this penalty is subject to stricter limitations than licence plate suspensions. Li ke licence plate denial, this penalty is restricted to specific offences, including: • Highway Traffic Act offences, such as: o Speeding and other common driver-related offences o Driving while under suspension o Accumulating too many demerit points • Criminal Code offences, such as: o Driving while impaired o Conviction for a criminal driving offence • Operating a motor vehicle without insura nce • Family responsibility and support arrears • Failure to pay a court judgment As with licence plate suspension, driver's licence suspension can be persuasive. Th e penalties for driving with a suspended licence are severe (between $1,000 and $5,000 for a first offence, and/or up to six months in jai l). As well, a $150 fee is payable upon licence re-instatement as an added penalty that is collected and retained by the MTO. Stakeholders point out that, unfortunately, this sanction is not effective for offences where a driver's licence number is unavailable (either because t he ticketing officer did not fill it in, or because the li cence was not with the offender at the time). Anecdotal evidence also suggests that this penalty is ineffective for some offenders, who will simply drive without a licence. Of note, evidence suggests that such drivers are more likely to leave the scene of a crime if involved in an acci dent, resulting in more hit-a nd-runs.11 11 Paralegal Society of Ontario. Provincial Offences Act Streamlining Review. Pa ralega lsociety.on.ca (29 January 2009}, online: 13 Page 126 of 170 POA Unpaid Fines - White Paper Unlike a sticker, which is visible, an offender cou ld drive with a suspended licence undetected until they commit another driving infraction. This could indicate a lack of public acceptance of this penalty, and a need for further public education. Collection Agencies Between 1999 and 2002, the Ontario government transferred enforcement of provincial offences to municipalities, allowing them to hire collection agencies to pursue outstanding fines and fees. Collection agencies compete for contracts, and incenting them to perform better and collect more. Typically underperforming collection agencies are replaced. 12 The use of agencies has improved collection rates and removed the administrative burden from municipalities themselves.13 The stigma of having a debt in collection, combined with negative financial consequences (on an individual's credit rating and borrowing ability) and the specialized, persuasive tactics used by agencies, have measurably improved collection rat es at little cost to municipalities. From a public education perspective, the use of collection agencies sends a clear message that skipping out on an unpaid ticket is the moral equivalent of skipping out on any other bill. While collection agencies have been successful in recovering unpaid fines, many of the tickets at issue are years or even decades old. Stakeholders caution that it may be nearly impossible to track down these individuals today, and so a significant number of fines will remain uncollectable. Using Property Tax Rolls In June 2010, amendments to Ontario's Municipal Act came into force allowing municipalities to collect unpaid POA fines by adding them to an offender's property tax bill as tax arrears. The bill must be pa id in full, or else the individual risks eventually forfeiting their property to the municipal government for unpaid taxes (as properties may be registered for t ax sale once taxes are three years in arrears). Because the default penalty can be so severe, this tool has the potential to be very effective. Importantly, as currently constructed, the law provides that the person owing the fine must be the sole owner of the property. This tool cannot be used where there are t wo or more owners of a property (such as joint ownership by a husband and wife), or when the offender is not a property owner. Some stakeholders and municipalities support an amendment to allow fi nes to be added even if the debtor owns only a part of the property. Although this t ool is very new, initial indications are that it has been successful to some extent, but works better in some jurisdictions than others. Last year, the City of Brampton identified 38 unpaid fines, totalling $210,000, and sent letters to violators indicating the amounts would be added to their http://www.paralegalsociety.on.ca/pdf/POA%20Streamlining%20Consultation%20Paper%20-%20Jan%2029- 09.pdf. 12 Rodrigues, Hugo. "Agency does 'fine' job on unpaid tickets." Woodstock Sentinel-Review (May 15, 2011), online: http://www.woodstocksentinelreview.com/ArticleDisplay.aspx?e=3121641. 13 Rodri gues, Hugo. "Agency does 'fine' job on unpaid tickets." Woodstock Sentinel-Review (May 15, 2011), online: http://www.woodstocksentinelreview.com/ArticleDisplay.aspx?e=3121641. 14 Page 127 of 170 POA Unpaid Fines- White Paper tax bills. 14 In less than a year, over $50,000 has been collected, according to the city. 1s In Toronto, over one million dollars has been collected using this sanction. The drawbacks to this method are: 1. it is limited because a. while it provides a strong incentive, it is not necessarily a timely incentive, as it takes up to three years to collect fines in this manner (whereas vehicle plates must be renewed at least once every two years); and b. it is not comprehensive; not all POA offenders own real property (many more own cars than real property, and as noted earlier by far the majority of offences are vehicle related). Even when offenders do own property, they must, under current law, own it exclusively for the municipality to collect. 2. It is not always feasible both for reasons noted in 1 and because unless the municipality collecting the fine is also the municipality collecting the taxes then the latter has little incentive to collect the fine. This situation also exists in some two-tier municipalities. For example, lower tier Brampton administers POA while upper-tier Region of Peel administers property tax. Agreements need to be negotiated and put in place to ensure municipalities owed fines receive their fair share of defaulted fines levied on tax rolls whether within the same upper-tier (e.g. between Lambton County and Sarnia) or not (e.g., between Toronto and Gravenhurst). 3. It does not necessarily always enjoy public acceptability. Seizing someone's home because they have not paid a fine could be perceived by some as draconian and excessive by some. Repeal of the Statutory limitation Period Legislative amendments in 200916 repealed a two-year statutory limitation on enforcement and collection of unpaid POA fines. Previously, municipal officials had to file a Certificate of Default to secure their enforcement options. This has reduced both costs to municipalities and burdens on the higher courts, which no longer need to deal with the same volume of certificates. (Note that once a certificate is filed, it becomes an order of the court and can be enforced like any other court order, meaning that there is no time limitation on enforcement.) The increased time period has relieved some of the administrative congestion faced by municipal governments, while ma ki ng it easier to recover fines owed from people who, for example, had moved or otherwise could not be reached in the original two-year period. Notably, neither the federal Criminal Code nor corresponding legislation in most other provinces limit the fine enforcement period at all. OUTSTANDING CHALLENGES Despite this recent progress, problems remain. Nearly $1 billion in unpaid fines remains uncollected, and that amount continues to grow. The reasons are complex, but can be summarized as a lack of resources dedicated to fine collections and enforcement, coupled with a lack of effective collection tools to enforce court orders. Put simply, more tools and resources are needed. 14 Douglas, Pam. "New tool to collect debt." Brampton Guardian (March 1, 2011), page 1. I S Douglas, Pam. "New tool to collect debt." Brampton Guardian (March 1, 2011), page 1. 16 Good Government Act, 2009, SO 2009, c. 33. 15 Page 128 of 170 POA Unpaid Fines- White Paper Two major (and interrelated) challenges exist which, if addressed, would provide significant return on investment with low policy risks. They are: 1. lack of coordination within the government 2. Need for operational changes to better align the authority of municipalities with their responsibilities There are a number of secondary challenges that also need to be addressed, but should not hold up action on the first two, including: 3. l ack of incentives to pay 4. lack of available data 5. Need for greater stakeholder engagement 6. l ack of alternative penalties 7. Need for simple, flexible payment methodology 8. Development and sharing of best practices in POA collections Development and sharing of best practices in POA collections #1. Lack of Coordination within the Government Stakeholders are in agreement that there is a need to get various ministri es together to see the bigger picture and acknowledge their role in finding and implementing a solution to the enormous unpaid POA fine problem. This is the single largest barrier to progress on this issue. Provincial government ministries are not working together as they should, and action remains uncoordinated. Ministries, in particular the Ministries of Transportation (MTO) and the Attorney General (MAG), continue to operate in departmental si los, an d no one is taking active ownership of the issue. leadership and direction is needed to sort through the different priorities and compel ministries to cooperate, not compete or remain isolated. There is a sense among stakeholders that MAG is unconcerned with the matter of monies owed, as its primary interest is administrative justice. This seems inconsistent with the POA system as a whole, since most penalties are in fact financial - the original purpose of which was to ensure administrative and legal system efficiency. Data sharing and cooperation is essential. According to stakeholders, however, MAG's old court case management system does not allow cross-referencing with the Ministry of Transportation's (MTO's) database. As a resu lt, unpaid fines cannot be directly and easily tied to MTO-Ied penalties, such as licence plate and driver's licence renewals as offenders cannot be easily found and or fines not collected through the plate denial system. Furthermore, many individuals cannot be found because their information is spread across a number of fragmented government databases. These current technical limitations continue to cause great frustration among stakeholders involved in the POA system. Stakeholders are united in ca lling for an integrated, functional, and modern system to allow the POA fine collection system to function effectively. Even within a single ministry, MTO, stakeholders are in agreement that coordina tion of data could be improved. For example, an owner's suspended licence is not tied to the licence plate renewal, even if he 16 Page 129 of 170 POA Unpaid Fines- White Paper or she is the primary or exclusive driver of that vehicle. An officer running a check on the plate will never know that the individual is driving with a suspended licence (unless the driver is pulled over and the officer demands the driver's licence.). MTO could greatly aid in the collection of unpaid fines-and in keeping our streets safer-by coordinating and associating this kind of data. A complete business process map would help illustrate where these gaps and risks arise. Stakeholders urge that datasets should be linked so that, for example, ICON records are automatically updated with current addresses from MTO's database so that municipalities can then locate offenders and collect from them. Due to privacy concerns, such consolidation needs to be approached very carefully in order to ensure legitimacy in the eyes of the public. Recommendation: Improve Inter-Ministry Collaboration and Information Sharing OAPSB recommends that Ministry of Transportation driver's licence, Ministry of Transportation licence plate, and Ministry of the Attorney General databases be linked such that information regarding driver's licence suspension, licence plate denial and current address information can be readily accessed by law enforcement and municipalities alike so that Ontario reduces the risk that a person denied a driver's licence can still obtain a vehicle permit and so that offenders can be located and fines collected. It should be noted that municipalities need access to MTO data not just for traffic/driving-related fines, but to track addresses for individuals subject to other fines as well. It is further recommended and that the government give priority to the operational changes required to implement this change so that municipalities will not face more than one more budget year without the authority necess #2. Need for Operational Changes to Better Align the Authority of Municipalities with Their Responsibilities Municipalities have responsibility for ensuring effectiveness both in the enforcement of important laws protecting public safety and in the administration of an important element of Ontario's justice system. However, they do not have authority commensurate with those responsibilities. Current operational approaches by the provincial government are preventing their effectiveness in each of these critical publicly financed services. Law enforcement and municipalities have tools at their disposal, and these tools are working with limited success. But some penalties (like driver's licence suspension) are limited to specific offences, while others (like adding fine amounts to the property rolls) are limited to specific offenders. According to stakeholders, modifying and improving the tools that are already available and in use will help improve unpaid fine collection. While a number of tools are available to assist in the collection of unpaid fines, there is a consensus among stakeholders that some stiffer penalties are in order in specific situations. Licence plate denial and driver's licence suspension work, but they are limited in application. Many stakeholders urge that both programs be expanded to other vehicle and non-vehicle POA offences, such as labour and environmental violations. Multiple stakeholders have suggested that driver's licence suspensions should be linked to licence plates. Some stakeholders have suggested that a final letter should be sent by the 17 Page 130 of 170 POA Unpaid Fines- White Paper MTO to an individual notifying him or her of the impending licence suspension, as people may move and not realize they are driving on a suspended licence (thus rendering the penalty ineffective for practical purposes, until the driver is pulled over for an infraction). This notice was provided in years past, and the ending of this practice by MTO has created ongoing problems where drivers have moved and do not notify the cou rt office of their address change, often saying to court staff that they thought that the databases were all linked and share such information when changed. If licence plate denial were to be expanded to other offences, the process would be relatively simple as the infrastructure already exists. Currently, the licence plate number appears on parking tickets, while it may not appear on other kinds of t ickets. Therefore the ticketing process might have to be adapted to allow name searches to connect offenders to licence plates and enforce the penalty. Concerns about possible hardship have been raised and possibly limited the application of this penalty, as many individuals are highly reliant on their vehicles for their employment and livelihood. (Family members may also be reliant on the vehicle for their own needs.) Given that the hardship argument has not preve nted licence plate denials t o be imposed in some of the least serious POA offences (parking infractionsL stakeholders feel that the hardship argum ent is not persuasive. As noted earlier, this approach is su itable, feasible and acceptable. The penalty is effective precisely because it directly impacts an individual's livelihood, and because the infrastructu re is already in place. Many stakeholders strongly urge the government to look at expa nding licence plate denial to other defaulted POA fines. As with plate denial, a hardship argument can be made agai nst driver's licence suspension as a pena lty for a failure to pay POA fines. This is particularly true in cases where an individual has no access to public transit or is relied upon by others for transportation. In some cases, it might also limit an offender's ability to pay a fine by directly impacting his or her livelihood. Th ese arguments have not stopped Manitoba, Nova Scot ia, Newfoundland and Labrador or England; these jurisdictions routinely suspend driver's licences for fines unrelated to road safety offences. Some stakeholders urge Ontario to enact similar rules to improve collection of POA fines. Other incentives: Stakeholders say that the province should also investigate vehicle impoundment as a possible penalty; requiring the payment of fines before getting one's car back co uld be a more powerful and immediate incentive than a plate denial or licence suspension. There is a much higher rate of trial requests when a ticket has demerit points associated. This draws out t he process and delays payment of the fine. Government and stakeholders should examine the issue and determine whether a more streamlined policy and process can be implemented to prevent delays. To address the (real or perceived) problem of leniency in court situations, stricter and more transparent standards should be developed. Other provinces (e.g. Alberta, Nova Scotia) have negotiated the power to garnish federal income tax returns and other federal payments for non-payment of fines. Ontario has begun to investigate this, but unlike other provinces is not as incented to address it despite the fact that the Ontario government stands to gain higher victim fine su rcharge revenue (about 20% of the value of all fines). It appears that 18 Page 131 of 170 POA Unpaid Fines - White Paper staff are occupied with competing priorities resulting in a thorough review of this opportunity being delayed. Recommendation: Stronger, Meaningful Penalties The OAPSB recommends: • That, like with parking tickets and 407 fees, licence plate denial become a penalty for non payment of any POA fine, regardless of type and that the government give priority to the operational changes required to implement this change so that municipalities will not face more than one more budget year without the authority necessary to meet their responsibilities; • That driver licence suspensions, vehicle impounding and additional demerit points be given further study and con sideration as potential penalties for non-payment of POA fines, and that the Government complete the analysis of such proposals and report back to affected stakeholders within 18 months of this white paper; and • That Ontario work with AMO, the City of Toronto, and the FCM to negotiate the power to garnish federal income tax returns, HST refunds and other federally-refunded monies for non payment of POA fines, and report ba ck on progress by the time of the third quarter AMO MOU meeting in 2012. #3. Lack of Incentives to Pay Fines for some offences are notoriously difficult to collect. Other than parking offences, a very few Highway Traffic Act offences and 407 fees , all of which can be subject to licence plate denial and driver's licence suspension, there are few tangible penalties for non-payment. Many Ontarians are savvy enough to know which tickets could create problems in their daily lives (e.g., by having their licence plate renewal denied}, and so cherry-pick and pay only those tickets accompanied by more "serious" penalties. Unfortunately, they get away with it. Stakeholders argue that such a system does not create respect for safe streets or the rule of law. Rather than allowing individuals to "cherry pick" which fines they pay, some stakeholders have suggested that, as with any other bill payment, the oldest bill should be required to be paid first (even if a licence is suspended due to a more recent fine}. As noted below, courts should assess an individual's realistic ability to pay in such cases (imposi ng fines or alternative sentences that assist in achieving compliance with court orders}. Once a fine is imposed, there is no room for negotiation and thus no incentive for anyone to pay early (or in many cases, even on time}. With no prospect of getting a better deal, many simply choose to ignore the fine or draw out the payment as long as they can. Justices of the peace have also come under pressure for facilitating the drawing-out of fine avoidance, granting time extensions to pay fines and leaving fines outstanding for long periods of time. Stakeholders note that in some cases refusal to pay is seen to be rewarded with leniency, a perception that does not encourage compliance by others. Stakeholders agree that governments need to offer more incentives to pay fines. In the United Kingdom, for example, fines paid within seven days are subject to a 25% discount. If the accused offender opts to go to trial, and loses, he or she pays the cost of the trial; if he or she wins, the fine is of course dismissed. 19 Page 132 of 170 POA Unpaid Fines- White Paper Alberta deducts $25 off all fines pa id early. Alternatively, some stakeholders suggest that the administrative penalty for late payment could be raised to make late payment less appealing. The current fee in Ontario is only $20; other provinces charge $40 in the same situation. Recommendation: More Carrots and Sticks OAPSB recommends: • That discounts for early fine payment be initiated as an incentive, • Th at late penalties be doubled, and • That POA offenders be required to pay fines in the chronological order of sentencing. #4. lack of Available Data (at the Aggregate level) Convincing stakeholders and governments to make unpaid fines a priority has been hindered by a lack of data on the subject . Most evidence is either very loca l or anecdotal, making strategic analysis difficult. Data that does exist is within the provincial government's ICON system, and is very difficult to access. Stakeholders point out that no major studies have been undertaken, for example, on repeat offenders. Knowing why individuals repeat-offend, whether they are more dangerous to our communities, or what the likelihood is that they will ever pay could help guide public policy-makers in creating a more effective system. Individuals caught driving with a plate or driver's licence suspension due to unpaid fines are by definition repeat offenders, so the problem is a real one. Such data could also help insurance companies set better rates based on ris k, ensuring that consumers with good records are not as burdened with the costs to the system incurred by these offenders. It could also be used, in conjunction with data from other jurisdictions, to establish benchmarks. Stakeholders suggested that municipalities and the Ontario government shou ld take an inventory of the data related to POA fines in their possession, and determine (through a working group or otherwise) how best to consolidate and share this information among stakeholders. Stakeholders also suggested that some investigation should be taken into repeat offenders in particu lar. A better understanding of this issue will help decision-makers assess the effectiveness of available tools and impact on public safety. Other ideas proposed by stakeholders including encouraging further study on related issues by post-secondary institutions, perhaps even through funding for specific projects related to public safety, and approaching the insurance industry, which has a vested interest in these matters, to sponsor a study. Data rega rding the effectiveness of various collection tools is also needed . Recommendation: Better Data for Better Decision-Making OAPSB recommends that the Ministry of the Attorney Gene ral fundamentally improve the quality and accessibility of POA fine data and analysis at the aggregate level, so stakeholders (including government 20 Page 133 of 170 POA Unpaid Fines - White Paper ministries) can make informed decisions regarding fine collection cha llenges, expectations, and obstacles. #5. Need for Greater Stakeholder Engagement Just as government must, all stakeholders also need to coordinate efforts and accept that unpaid fines are a serious problem. Too often, various groups see POA fines as low-priority and not worthy of concerted effort. This is in part due to competing priorities, but also a lack of education, communication and dedicated resources. Whi le some working groups and committees exist (with varying degrees of formality), they have not yet been effective in inspiring al l stakeholder groups and jurisdictions toward a common goal. Stakeholders agree they shou ld collaborate to address specific issues through working groups, roundtables, and/or summits. As with government, stakeholders too often focus narrowly on their particular and immediate concerns and operate in si los. By coming together, stakeholders and government ca n gain insights from one another and develop workable solutions together. For collaboration to be effective, however, stakeholders recommend that such groups should have a mix of operations and policy people, with particular emphasis on representation from the enforcement community, citizens' groups and the auto insurance industry. Appropriate forums are required for the mutual sharing of concerns and potential remedies ideas among stakeholders and affected government ministries. MAG held one such (limited) forum in July of this year. Leading up to the recent provincial election, AMO expressed interest in this issue by including it in their "12 Asks" of political parties. Recommendation: Stakeholder Working Groups OAPSB recommends that the Assistant Deputy Minister of Court Services with the Ministry of the Attorney General host regular POA discussion forums with both stakeholders (including the auto insurance industry) and affected government ministries, with a view to soliciting outstanding POA fine collection concerns, sharing best practises, identifying outstanding issues, and effectively addressi ng those issues. This work must be co-ordinated, with significant focus on implementation of new policies and practices supported by the Ontario government. #6. Lack of Alternative Penalties Some offenders simply do not have the financial means to pay a given fine, no matter how deserved. Cu rrent practice keeps fines on the books that have no realistic prospect of payment, and governments waste resources tracking and attempting to collect them. Stakeholders note that the problem is especially acute for impoverished and repeat offenders, some of whom will simply give up when they realize they have no rea listic chance of ever paying the amounts owed. This means loss of expected monies for the municipality, but more worrying is the impact it may have on the safety of our streets. An unpaid fine may result in a licence suspension and cascade into higher insurance premiums, leading more people to drive unlicenced and without insurance. Feeling hopeless and fatalistic about the situation, and operating "outside the law, "reckless drivers may be encouraged to take greater risks like fleeing the scene of accidents in which they were involved. 21 Page 134 of 170 POA Unpaid Fines- White Paper Courts, as part of the sentencing process where a person appears in court, can enquire about a person's ability to pay however there are no clear guidelines in place to govern t his en quiry. Many stakeholders argue that forcing low-income offenders to pay by more compelling means (such as through property tax rolls) ma y compound social and family problems. For these situations, alternative sentences that encourage sentence fulfillment are needed. For very low-income individuals, the penalties can be disproportionate to the offence. Courts could be given discretion to assess an individual's abi lity to pay information. For individuals who can prove financial difficulty, alternative penalties should be offered. Som e stakeholders have proposed community service as an alternative to financia l payments for very low-income individuals. As one stakeholder pointed out, the Good Government Act, 2009 contains hardship provisions to ease the burden on the truly disadvantaged. These provisions would balance out stronger and increased fine enforcement, but they have not yet been proclaimed into force. Recommendation: Assess Ability to Pay, and Offer Alternative Sentences OAPSB recommends: • Th at the hardship provisions of the Good Government Act, 2009, be proclaimed and implemented, and • Th at POA courts be authorized to assess an individual's ability to pay and, where warranted, allow for alternative sentencing such as comm unity se rvice in lieu of fine payment. #7. Need for Simple, Flexible Payment Methodology Concerns have also been raised about the complicated process for payment once t he ini tial payment deadline has expired. As with anything administrative, there is a certain amount of bureaucracy involved in the payment of a fine. Some stakeholders note that complex processes and confusion even within provincia l and municipal bodies about their roles in the process can be very discouraging for a citizen acting in good fa ith and trying to pay a fine. If a POA fine is unpaid, the municipality will take enforcement action. This may mean registering an unpaid fine with the Ministry of Transportation, in the case of unpaid parking tickets leading to plate denials. In t his case, the fine must be paid at a provincial government kiosk before the plate denial can be reversed and can not be paid online or over the telephone. Anecdotal evidence indicates that tickets may be " lost" for a period while the transfer is taking place, maki ng it impossible to pay the fine at all. Municipal and provincial bodies may also be givi ng conflicting and incorrect advice as to where fines can be paid in person, increasing frustration for a citizen trying to pay in good faith. Some individuals have had to paid twice (to the municipality and the provincial ministry)17 because their ticket has been passed on and improper records have been kept. Incidents like these increase cynicism and undermine faith in the j ustice system. 17 Canadian Press. "Provinces, cities track down un paid tickets." CBC.ca (December 29, 2009), online: http://www.cbc.ca/news/canada/toronto/story/2009/12/29/provlnces-cities-track-down-unpaid-tickets.html. 22 Page 135 of 170 POA Unpaid Fines- White Paper The process should be streamlined and relevant workers at the provincial and municipal governments should be trained in how these processes should work. Governments should work together to ensure that fines are simple to pay, particularly online and over the phone, even those fines that have been transferred to the province for collection purposes. Simply facilitating the payment of overdue fines online or over the phone could ensure more fines are collected. Proper records retention and tracking systems should be implemented to eliminate the problem of double-payment. Recommendation: Better "Customer" Service OAPSB recommends that POA fine payment methodology be simplified and made more flexible and seamless, such that payment requirements, options and processes are clear, simple and easy for payees. #8. Development and Sharing of Best Practices in POA Collections Despite the policy and operational challenges that permeate this issue, municipalities are working to develop and share best practices in POA collections under the current policy and operational system. The Municipal Finance Officers Association has esta blished a POA Collections subgroup that met for two days in September for the third time to discuss these practices. They are seeking to tackle the "fine and forget" orientation that seems to be an unspoken and recurring theme in unpaid POA fines. Contact in regards to a ticket is sporadic and can be confusing; administrative barriers may quickly deter an individual with only a slight propensity to pay. Following up with a ticketed individual will remind them of their debt and reinforce the seriousness of a POA fine. Stakeholders urge governments to be more proactive in following up on unpaid fines. Some simple administrative measures, which do not require any legislative or regulatory changes, have been proven to work. In early 2011, the City of North Bay hired a collections clerk and began placing reminder calls to people recently fined. 18 In about six weeks, preliminary data indicates that the city was able to collect about $40,000 more than it had during the same period the previous year. 19 This type of follow up shou ld occur as a matter of course. Many people will not pay if they are not asked or otherwise incented. Recommendation: Ask Them, and They (Might) Pay OAPSB recommends that local governments share best practices and diligently follow up on outstanding fines, in order to enforce court se ntences, hold offenders accountable, improve public safety and realize fine revenue. SUMMARY OF RECOMMENDATIONS In summary, OAPSB recommends: 18 Young, Gord. "Collection efforts paying off." North Bay Nugget (April 27, 2011). page A1. 19 Young, Gord. "Collection efforts paying off." North Bay Nugget (April 27, 2011). page A1. 23 Page 136 of 170 POA Unpaid Fines- White Paper • Improve Inter-Ministry Collaboration and Information Sharing: That Ministry of Transportation driver's licence, Ministry of Transportation licence plate, and Ministry of the Attorney General databases be linked such that information regarding driver's licence suspension, licence plate suspension and cu rrent address information can be readily accessed by law enforcement personnel and court staff for the purpose of updating databases and providing current information to collection agencies. • Stronger, Meaningful Penalties: o That driver licence suspension and licence plate suspension become penalties for non payment of any POA fine, regardless of type, o That vehicle impounding and additional demerit points be considered as penalties for non-payment of POA fines, and o Th at Ontario negotiate the power to garnish federal income tax returns and other federal monies paid out, for non-payment of POA fines. • More Carrots and Sticks: o That discounts for early fine payment be initiated as an incentive, o That late penalties be doubled, and o That POA offenders be required to pay fines in the chronological order of sentenci ng. • Better Data for Better Decision-Making: That the Ministry of the Attorney General fundamentally improve the quality and accessibility of POA fine data, such that the stakeholders (incl udi ng government ministries) can make informed decisions regarding fine collection challenges, expectations, and obstacles. • Embrace Stakeholders: That the Assistant Deputy Minister, Court Services of the Ministry of the Attorney General host regular POA discussion forums with both stakeholders (including the auto insurance industry) and affected government ministries, with a view to soliciting outstanding POA fine collection concerns, sharing best practises, identifying outstanding issues, and effectively addressing those issues by implementing measures to improve the situation. • Assess Ability to Pay, and Offer Alternative Sentences: o That the hardship provisions of the Good Governance Act, 2009, be proclaimed and implemented, and o That POA courts be authorized to assess individuals' ability to pay and, where warranted, allow for alternative se nten ci ng such as community service in lieu of fine payment. 24 Page 137 of 170 POA Unpaid Fines- White Paper • Better "Customer" Service: That POA fine payment methodology be simplified and made more flexible and seamless, such that payment requirements, options and processes are clear, simple and easy for payees. • Ask Them, and They (Might) Pay: That local governments diligently follow up on outstanding fines, in order to enforce court sentences, hold offenders accountable, improve public safety and realize fine revenue. CONCLUSION Unpaid POA fines are a billion-dollar problem, and it is growing. This disregard for complying with court orders undermines the justice system, erodes public safety and denies municipalities and the provincial government of much-needed revenue. This growing problem is wholly inappropriate in a functioning democracy. Targeted and effective measures are needed to reach the approximately one-third20 of offenders who simply do not pay their fines. While stakeholders agree that most fine collection tools introduced in recent years are working to some extent, all agree that much more needs to be done. Comprehensive corrective action is overdue. Current tools, such as licence plate denials, driver's licence suspensions, and the ability to add unpaid fines to property tax bills, should be expanded and improved. New tools, such as vehicle impoundment and garnishment of income tax refunds (and other federal monies paid to individuals and corporate debtors) should be considered. All levels of government and stakeholders need to collaborate and share expertise and information, to inform better public policy decision-making. While stronger enforcement powers are in the public interest, there is also a responsi bility to consider those debtors who, due to financial circumstances, are simply unable to pay. Enforcement actions should be directed against offenders who can pay but choose not to, while alternative sentencing (like community service) should be considered for those who cannot pay assessed fines. Provincial government leadership and action is needed in these areas. 20 ICON database, as of July 2010 (based on data for years 2001-2009). 25 Page 138 of 170 POA Unpaid Fines- White Paper APPENDIX A: INTERVIEWED STAKEHOLDERS OAPSB thanks the following stakeholders for contributing their time and insights to this important project. GARY ANDERSON WARWICK R. PERRIN Manager of Property Standards and Bylaws Policy and Research Consultant City of Brantford Policy and Planning Services, Municipal [email protected] Licensi ng and Standards Division (519) 759-4150 City of Toronto [email protected] RODGER BATES (416) 392-8096 Manager, Court Services City of Barrie BARRY RANDELL [email protected] President, Municipal Court Managers' (705) 739-4291 Association of Ontario Director, Court Services CURRY CLIFFORD, CMO City ofToronto Director, Legislative Services & Government [email protected] Relations (416) 392-3835 The Association of Municipal Managers, Clerks and Treasu rers of Ontario BRENDA RUSSELL cclifford@ amcto. com Manager, Municipal Law and Prosecution (905) 602-4294 X 232 Services City of Barrie brusse [email protected] JACKIE FOLEY (705) 739-4241 Supervisor, POA Collections Niagara Region SHAYNE TURNER [email protected] Director of By-law Enforcement (905) 734-7880 X 228 City of Kitchener [email protected] JOHN INNES (519) 741-2753 General Manager, Fi nancial Services County of Lambton SHARON VOKES [email protected] Clerk & Director of Council Services (519) 845-0801 Grey County [email protected] JANE MOFFATT (519) 372-0219 X 122 President, Prosecutor's Association of Ontario (905) 668-4113 X 3598 [email protected] 26 Page 139 of 170 Page 140 of 170 ONTARIO GOODRDADS ASSOCIATION 6355 KENNEPY ROAD, UNIT 2 MlSH!SSAUGA, ONTARIO L6T 2L5 TELEPHONE 905-795~2555 FAX 905-795··2660 www.ogra.org November 21, 2011 To the Head & Members of Council: Re: Report of the OGRA Nominating Committee The OGRA Nominating Committee met on November 16, 2011 and recommended a slate of candidates to the Board of Directors. The Board ratified the report as presented. The recommended slate Is as follows: Northern Zone Rick Champagne, John MacEachern, Councillor Mayor Township of East Ferris Township of ManitouwadQe Southwest Zone Tom Bateman, John Parsons, County Engineer Division Manager, Transportation & County of Essex Roadside Operations City of London South Central Zone Damian Albanese, Ken Lauppe, Director, Transportation Division Manager, Road Operations Regional Municipality of Peel City of Brampton Duncan McKinlay, Councillor County of Grey Southeast Zone Craig Davidson, Steve Desroches, GAO/Clerk-Treasurer Councillor Municipality of Hasting Highlands City of Ottawa Michelle Hendry, Director of Public Works City of Kawartha Lakes Toronto Robert Burlie, Mark Grimes, Manager, Road Operations Councillor City of Toronto City of Toronto Page 141 of 170 The following current Boards members do not have to be re-elected to the Board and will automatically assume the following positions effective February 29, 2012: President- Alan Korell, Managing Director/City Engineer, City of North Bay 1st Vice President- Joanne Vanderheyden, Mayor, Municipality of Strathroy Caradoc and Warden, County of Middlesex Immediate Past President- John Curley, Councillor, City of Timmins The above will serve on the 2012-2013 Board of Directors making a total of 15 on the Board. The above slate of candidates will be ratified at the Annual Conference to be held in February, 2012. If any municipal member would still like to put their name forward for a position on the Board of Directors they must fill out and return the attached Nomination Form. All nominations must be postmarked or received by fax or e-mail no later than January 20, 2012 and sent to: J. Paul Johnson, Chair Nominating Committee 6355 Kennedy Road Unit 2, Mississauga, Ontario L5T2L5 Fax: 905-795-2660 E-mail: [email protected] Please be advised that if any additional nominations are received by the deadline noted that an election will be required at the ROMA/OGRA Combined Conference. Any questions regarding the Nomination process or serving on the Board of Directors can be directed to the undersigned at [email protected]. c. Paul Johnson, Chair, Nominating Committee Page 142 of 170 ONTARIO GOOD ROADS ASSOCIATION 6355 KENNEDY ROAD, UNIT 2 MISSISSAUGA, ONTARIO L5T2L5 TELEPHONE 905·795-2555 FAX 905-795-2660 NOMINATION/CONSENT FORM Please Print Candidate for 2012-2013 OGRA Board of Directors Name Position Municipality Nominated by Name Position Municipality Seconded by Name Position Municipality Candidate's Consent Candidate's Signature Date This form must be received by fax 905-795-2660 or e-mail ([email protected]) to the attention of J. Paul Johnson, Chair of the Nominating Committee, by 4:00 p.m. on January 20, 2012. PLEASE DO NOT MAIL OGRA will be relocating our offices and while mail will be forwarded, there is no guarantee that we will receive your nomination In time. Page 143 of 170 Page 144 of 170 LUMCO/MARCO/OAPSB Emergency Services Steering Committee ES SC cjo Municipality of Chatham-Kent EmelltnCJ Senlc:es Steering Committee 315 King Street West, Chatham, ON N7M SK8 i nfo@es-sc. ca November 14, 2011 Re: Invitation to Join the Emergency Services Steering Committee (ESSC) Dear CAO; As you know labour costs within the emergency services sector are increasing to such an extent they are eroding the ability of municipal governments to maintain other programs and vital infrastructure. Many Ontario municipalities are becoming increasingly concerned about this rise in emergency services labour costs. The municipalities represented by LUMCO (Large Urban Mayors' Caucus of Ontario) and MARCO (Mayors and Regional Chairs of Ontario) and the OAPSB (Ontario Association of Police Services Boards shared these concerns. To address them they developed a joint steering committee, the Emergency Services Steering Committee (ESSC), and provided it with a mandate to co-ordinate activities related to cost containment for police, fire and paramedic services. As a result of its activities, the ESSC is now able to provide information and strategies that assist municipal employers as they proceed through collective bargaining. ESSC members benefit from group collaboration in an environment where ideas can be exchanged and mutually-beneficial objectives pursued. The ESSC has a number of information and educational resources, and contacts to better help municipalities manage their emergency services. Membership in the ESSC has been limited to the LUMCO and MARCO municipalities and the police services boards of the OAPSB. However, this year the ESSC received a number of requests to expand membership to all Ontario municipalities with responsibility for the delivery of emergency services. Expanded membership has been recently approved and a funding formula has now been established to accommodate these requests. It is for this reason I am sending you this letter and the accompanying information, which highlights the work of the ESSC, the benefits of participation and how your municipality can join. A presentation template is also available for your use to present this information to your council. If you have any questions feel free to contact [email protected]. Please discuss this invitation to join the ESSC with your Mayor and Council. Your support and commitment to this important initiative is most welcome. Sincerely, Rob Browning, Chair ESSC Page 145 of 170 ESSC Emer&ency Services Steering Committee Welcome New Members! Benefits of Membership As a member of the Emergency Services Steering Committee (ESSC) you will be part of a strong, common, unified voice that is able to influence government on relevant emergency services issues. ESSC members benefit from group collaboration in an environment where ideas can be exchanged and mutually-beneficial objectives pursued. The ESSC has a number of information resources and contacts to better help municipalities manage their emergency services. The ESSC offers members an educational resource through: a) The ESSC intra net site- a co-ordinated repository of information for use by all members b) An annual Emergency Services Labour Forum, with specialized training on labour issues The ESSC is a central resource for research and analysis, providing information and support for municipalities as they prepare for bargaining. Members have access to current wage information, the status of bargaining in Ontario, and white papers and research on topical labour relation issues. Membership also provides economies of scale because it avoids duplication on researching labour issues and provides shared access to the labour expertise ofthe other member municipalities. How does a municipality join the ESSC? Joining the ESSC is easy. Membership is voluntary and is open to all Ontario municipalities responsible for providing emergency services (police, fire and/or EMS) . To participate, members can email [email protected]. An invoice will be sent requesting payment of the annual financial contribution. The name and email addresses of your CAO and head of Human Resources (if applicable) will also be requested so access to the ESSC intra net site can be set up. Contribution rates are based on the population rates listed in the AMO municipal directory. Th e 2012 contribution rates are: • Municipalities> 100,000 - $5,000/yr • Municipalities 50,000- 99,999- $2,500/yr • Municipalities 25,000-49,999- $1,250/yr • Municipalities 0- 24,999- $625/yr Members are asked to commit to a minimum two years of funding. This commitment enables the ESSC to engage in longer-term strategic planning and provide stable funding for ongoing work. Participating members are automatically invoiced at the beginning of each year. Page 146 of 170 Confidentiality The success of the ESSC depends on the ability to openly share information. Although it is acceptable to share information generally, members of the Emergency Services Steering Committee, its working groups and participating municipalities are expected to respect the confidentiality of the local bargaining groups by not providing information to others outside ofthe beneficiaries. Members are expected to inform the members when an issue is confidential and is not to be shared. Such requests for confidence shall be respected. All members are therefore required to sign a Confidentiality Statement and abide by a Confidentiality Code of Conduct. Membership on the Emergency Services Steering Committee: Membershi p on the ESSC primarily includes CAOs and/or heads of Human Resources from member municipalities, and the Executive Directors of the "Big 12" Police Services Boards and the Ontario Association of Police Services Boards. A number of municipal organizations (OMHRA, OMAA, AMO, etc.) and representatives from the Ministry of Municipal Affairs and Housing, the Ministry of Government Services and the Labour Relations Secretariat also sit on the ESSC. The ESSC is pleased to welcome new members to sit on the committee. If you are interested in having a representative sit on the ESSC please submit the name of the CAO or head of HR who you would like to attend the ESSC meetings on your behalf. All new members are subject to the approval of the ESSC. Need More Information? Contact the Project Coordinator at [email protected] Phone: 705-538-0176 Page 147 of 170 Page 148 of 170 RECEIVED Mariposa Folk Foundation 37 Mississaga St. W. OCT 2 5 2011 PO Box 383 Orillia, ON MAYOR'S OFFICE L3V 3A5 October 24, 2011 Mayor and Council - City of Orillia, I am in receipt of the Parks and Recreation request for a rental fee increase for Tudhope Park. It is proposed that rental costs for Tudhope Park be roughly quadrupled from about $400/day to $1 500/day. While it is true that the Mariposa Folk Festival is, at the moment, in good financial health it is an old adage that we are but one rainy weekend away from financial disaster. The festival has been on the ropes many times in the past. We are hard at work building the financial health of Mariposa. We seek out sponsors, we spend countless hours applying for grants and we fundraise such that the price that we charge at the gate is roughly 40% the real cost of the festival. Every nickel that we have to pay out has to be garnered from ticket sales and on-site sales.· Every dollar that we use to pay for the hundreds of hotel room nights that we purchase comes to us from the perpetual grind of writing grant requests. Almost every penny of our roughly $750 000 budget is the result of hard work by dedicated volunteers and most of that money is spent right here in Orillia. We give many dozens of tickets to charities every year for silent auctions. Likewise, we give over $1 0 000 in tickets to social service agencies so that those less fortunate can attend the festival. We support a young songwriters club with a $3 000 stipend every year. We produce a weekly radio show with Sunshine 89.1 that is available around the world - Orillia is front and centre in every broadcast. We enjoy partnerships with many organisations in the City from Lakehead University to Contractor's Rental Supply. There are many other examples of our involvement in the community. Ultimately, the Mariposa Folk Foundation and its marquee event, the Mariposa Folk Festival, is a significant part of the Orillia community. What has been lacking over the years has been real engagement with the City of Orillia. With the exception of the Culture and Heritage and the EDC we have had little support from the City. To be fair, we haven't asked for any support, we have been mostly self-sufficient. This request by Parks and Recreation provides us with an opportunity to explore the importance of MFF to the City. We would request a meeting in the near future so that we can present to council and staff the significance of our event to the City of Orillia. We will, of course, present our case for reducing or: eliminating this proposed increase. We would further hope that we can explore opportunities for partnership at this meeting. Yours truly, Chris Lusty President Mariposa Folk Foundation Cc: Ray Merkley, Parks and Recreation Page 149 of 170 Page 150 of 170 RECEIVED NOV 1 5 2011 ClERK'S DEPT. TO: MAYOR MR. ANGELO ORSI FROM: RESIDENTS OF 151 CEDAR ISLAND ROAD, ORILLIA SUBJECT: STREET LIGHTING DATE: NOVEMBER 15, 2011 I am writing this letter on behalf of all the residents who reside in the condominium complex at 151 Cedar Island Road. The residents of this complex are concerned about the lack of proper street lighting. They feel that this is a safety/security issue. Many of the residents are retirees or single people. As president of the condominium corporation, I surveyed the residents regarding the lighting situation. Everyone signed the enclosed petition wanting lights installed. There are currently telephone poles by the Lightfoot Trail; it would just be a matter of installing lights on the existing poles. It would give the residents a better sense of security. As mayor of our city, I ask that you consider our request. Thank you for your attention to this important issue. 'Ah-&J--~~~ W. Schroeder 151 Cedar Island Rd. Unit 7 Orillia, Ontario L3V 1S9 705 - 259-4555 Page 151 of 170 We, the residents of the townhouse complex at 151 Cedar Island Rd request the installation of lights on the existing poles across from the complex. We are concerned and feel that this is a safety issue as it is extremely dark at night. Name Unit #1 Robert/Susan Duff Unit#2 Vonne Brister Unit#3 Debra Beaton Unit#4 George/Jeanne Page Unit#5 Ruth Lowndes Unit#6 Suzanne Longford Unit#7 Wolf/Jeannette Schroeder Unit#8 Philip/Shannon Jackman Unit#9 1182783 Ontario Ltd Unit#10 Brent Weaver Page 152 of 170 Janet Nyhof From: Kristin Cornish Dear Hillcrest Neighbourhood Park supporter; Sunday 20111 November 2011 There appears to be a renewed proposal by Hillcrest Lodge that council should turn over the Hillcrest school building to them to set up a second facility. Mayor Orsi and some councillors recently met with the board at Hillcrest Lodge on a Saturday. Since the campaign for a park on the Hillcrest site began three years ago, it has become a long-drawn-out process. You will recall the 'Have Your Say' public consultation process put forward by Councillor Fogarty in the spring of2010 costing $10,000 in which many of you took part. Outcome: overwhelming support on every measure used, for a neighbourhood park on the Hillcrest property. A petition of 211 signatures in favour had also been collected and presented to Council via the special Ad Hoc Committee on Communications and Outreach- School Site Properties, set up for the purpose. In May 2011 the present council confirmed the decision of the previous council to create Hillcrest Neighbourhood Park by voting approx $60,000 for the hiring of a consultant landscape architect and site planner for the future park; money was transferred from the parkland reserve for this purpose( sale of the Lions Oval parkland to the school board). On request, by both the previous & current Councils, a wish list for the contents of the future park was provided. Recently a City of Orillia Request for Proposals for 'Parkland Design Options for Hillcrest Public School' went out inviting proposals to be received by October 2i11 2011. 'Structural assessment for the building took place in September, 2011 and indications are that the gymnasium, change rooms and washroom may be able to be repurposed, which was the final addition undertaken in 1974 ...... City council have directed that a neighbourhood park be established at this site ...... It is suggested that the public consultation take the form of structured surveys, workshops with meetings during the day with specific stakeholder groups (i.e. Council, Recreation Advisory Committee etc ... ) and public meetings in the evening. At a minimum, two workshops would be required. One at the start of the project and one to present the design options. The project has a maximum budget of $50,000 (excluding GST) for completion of all work activities. Parties who are interested in responding to the Request are invited to submit a proposal for this project.' It has been the opinion that while the gymnasium and washrooms if suitable should be kept for the community, the use of the main building ( 1931) and its associated footprint for an institutional facility is incompatible with a viable neighbourhood park. This position was explicitly stated to council in a second petition (July 201 0) signed by 225 neighbourhood citizens after Hillcrest Lodge had put forward their first proposal for the building to previous Council in June 2010 In 2009 the building was declared prohibitive to repair and lost to this neighbourhood as a school. At 2. 7 acres, the site is simply too small to share with an institution and have a viable park not to mention the overpowering presence of a building with its many windows. Page 153 of 170 There are many other empty buildings for them to choose from in Orillia, including other vacant school sites, whereas there is only this one site for a park in this neighbourhood. which the Parks and Recreation Department stated is underserved with parkland compared to other neighbourhoods in the city. City council budget decisions are continuing to take place this coming week. Council committee meets at 7pm Monday. Budget meetings are 3-6pm Thursday and 9-4pm Saturday. Letters to politicians are one of the most effective tools available to citizens, with follow up phone calls for confirmation of their receipt and the conversation that follows permitting valuable information exchange. It is important to remind Mr Mayor and Councillors again, of the feeling in the neighbourhood. lia Council Contact details November 2011 or Angelo Orsi, (b)705-325-2447, (c)705-238-7715,[email protected]; 1c. Don Jenkins, Ward 1, (h)705-326-1927, d\\[email protected]; 1c. Patrick Kehoe, Ward 1, (h)705-323-9538,(c)705-329-8708, [email protected]; 1c. Pete Bowen, Ward 2, (c)705-238-3697, [email protected] 1c.Linda Murray,Ward 2 (b)705-327-2131,(h)705-327-5706, 05-8263629, [email protected] 1eillor Michael Fogarty Ward 3, (h)705-329-0924, (c)705- 238-6824, [email protected] 1cillor Paul Spears, Ward 3, (h)705-325-8752, [email protected]; lC. Andrew Hill, Ward 4, (h)705-3267643, (c)705-826-3438, [email protected]; 1c Tony Madden, Ward 4, (c)705- 826-0360, [email protected] 2 Page 154 of 170 November 15,2011 To Mayor Orsi and members of council, I am writing with concerns about the upcoming vote for the SPCA vs Pine Ridge contract. It's hard to !mow where to start as there are so many issues involved. So I will start from where and what I know best ... my heart. Dogs are mans best friend and protector. They have personalities, souls and feelings that humans also feel. .. fear, sadness, anxiety, joy, excitement and the need to have their basic needs met. Above all, they strive to gain acceptance in the human pack, protect and please their owner. You need only to go to any dog park and see a dog running and playing with his dog buddies to see him smile. Or see any dog from a puppy mill or a dog chained to a tree to see despair, loneliness and sadness in his eyes. An abused dog eyes are filled with humiliation and fear. Eyes ARE the window to the soul. All of sudden the tables are turned. Man (SPCA) is now his (dog) protector until he is strong enough and confident enough to resume his title of protector among the pack. It is in a dogs nature, that no matter how weak, sick or beaten he is, not to appear weak and vulnerable as a defense mechanism. When you see the wealmess and vulnerability, you know the dog has hit rock bottom. The Orillia SPCA offers refuge and escape from these situations. In these economic times, it is becoming harder and harder to provide for the family and ultimately some families have to relinquish their pet to the SPCA in hopes of finding an equally loving but more financially stable home for their furry family member. Unfortunately, some who have less morals and obligation to be responsible, open the door and let Fido out, or they go for that car ride only to be dropped in the middle of nowhere to fend for themselves and will starve to death, fall prey to larger wildlife or hopefully find its way to someone that will take him to the SPCA. Does mans best friend deserve this kind of treatment? We, dog lovers, volunteers at the SPCA certainly don't think so. Volunteers and staff alike work tirelessly to rehabilitate and find the dogs and cats their fur-ever home. Some animals are at the SPCA for a couple days, some are there for a couple months. If there is no interest shown in a particular dog for whatever reason, the SPCA has the resources to transfer to another shelter and another until Fido finds his fur ever home. Will Pine Ridge do this? Do they have the time, money and resources? I doubt it. Page 155 of 170 Pine Ridge is kennel. A kennel is a temporary home away from home for dogs while their mom and dad are on vacation and can't take Fido with them. Pine Ridge breeds and shows dogs. Kennels and breeding dogs is a business. It is for the purpose of making money. That's the bottom line. The SPCA encompasses so much more. They are compassionate and caring. Rehabilitators, fundraisers, youth programs and list goes on. There is a real sense of pride that the community feels regarding our local SPCA ... young and old alike. Children donate their birthday money and hold fundraising parties on their own, or at school to raise money for food and supplies for the cats and dogs. Students and adults volunteer many hours feeding, walking and socializing the animals because of their love for animals. Sure, students get hours towards their requirements for graduating, but they could volunteer anywhere and choose to be at the SPCA. Please consider these factors before voting at the next meeting and don't let the dogs and cats have their fate sealed by dollars. Thank you for your time. Yours sincerely and in good faith, Desiree Richardson-V andekleut Concerned citizen, dog lover and volunteer. Page 156 of 170 Janet Nyhof From: Grace Isgro Sent: Wednesday, November 16, 2011 1:11 PM To: Janet Nyhof Subject: FW: SPCA From: Brian Ross [mailto:[email protected] Sent: Wednesday, November 16, 2011 12:45 PM To: Tony Madden; Andrew Hill; Paul Spears; Michael Fogarty; Linda Murray; Pete Bowen; Patrick Kehoe; Don Jenkins; MAYOR EMAIL Subject: SPCA This issue to terminate the services of Orillia SPCA has me very concerned. Besides the fact that the SPCA has been doing an excellent job for all these years, what also concerns me is the mind-set of Councilors who focus on saving a few bucks here. I would compare it to the wide variety of care available for seniors and disabled ... from large beautiful facilities to small dingy rooms in some house. At least these people, if they have a family, can draw attention to their plight. Would you allow a member of your family to be "housed" in one of these dungeons ... waiting only to die? Who speaks for the animals? If Council doesn't think they do, they need to re-examine their personal values. Council should lead by showing they are not Grinch's with no hearts. Or Scrooge trying to save a few meagre dollars! Hundreds and probably thousands of taxpayers drop by the West Street facility of the SPCA every year to donate. They see what is going on, and if there was anything that seemed untoward, they would holler ... loud and long. These contributors are all animal lovers! They are also the monitors of the care given. By putting the care of our pets into a "for profit" facility, there is no monitoring. Look what happened a while ago with the Newmarket SPCA ... and the protests that resulted in changes to SPCA protocol. Obviously "for profit" facilities will want to reduce costs. This could mean cramped cages, meagre subsistence food, and no exercise as is currently afforded animals by SPCA's volunteers. Euthanizing animals rapidly can become the protocol, since there is no outside independent monitoring. For profit facilities can easily be compared to puppy mills. Councilors who think the SPCA shouldn't be the animal authority are either mis-guided, under-informed, or just plain animal haters. There is no way an animal lover would want to see their pet at this for profit facility. Who speaks for the animals? I would invite any Council members to drive around this city with me, and I will point out numerous places where costs can be trimmed ... yet they're noll And you want to condemn Orillia's pets I To save a few dollars in exchange for poorer service. I have heard reports that the owner of this facility has used a 2X4 over the heads of dogs to break up a fight! Has every member of Council done their due diligence? Has every member of Council searched their hearts and conscience? I would be terrified if one of my dogs was to stray and end up anywhere other than the SPCA. How about your pets? Brian Ross Page 157 of 170 ~C E---~-. ~ ~ 71T ~ ·c~ cS-r Rli E ,. ~ ~.J:~ NOV 17. 2011 L. 3 V- Lj /36- 110 JUr /),.~~· MAYOR'S OFFICE (2M, jO?d!( . ~3~) . ·~ & cU-d.. /)~ r o~~ ~cL ~ e <::!!~ • ~ loc!!.d-RJ"c.-,~, M · ~ 7 ;£, CJSf~JI, Cl7A._ !JA:ifS/~ ~~ J ~~ t~~ Mj ~.--h ~ ~aur t-f-< ~ - .3 ~ ~ 14. . ~ r ~ ,a.y ~"'-Y.>~ ~ ~ ~d · ~ ~ ~~. · ~ 0J2- &~ ~ e~- ~~ -1~ ~ ,aea-/2 ~r o-f ~ Jl~l lky do 4 ha CM.P ~ ().A..P cl ~I a_.{" ~ r_J~ S-f~ ~~ . ~ ~~ ~~Lu!d~;;dook~a_ F· ~ ~ ~ . I //A c;~~- ~ q~{/)V~ M ~~ w~ ~ · /~ . ~ #c.A/ (J.e o.Ae~ ___fia-o.~ !-'-' ~ ~~ ~ ~ A~ M-V / JJ~ ~ ~~ ~ d~ Page 158 of 170 \ .'\ UYk a~~~··~,.··••··~.~ ~ ~d't.U)~GM .1 ~J;"~~ ~ ~ ~~ W-ed st; ~ Cfl4r .·~ r. CVV?, v a. ~.__ 4,. cY~ aro4L ~A of -;4.-... . ~ ./W<>~t4; d~ /f-Ra-t~ rt ~·~-··.·do. ·.. ~+ .J1b> -~ r tA~ ·ft-. ~ .. ;. , r ' ~ ftt1~· ' . ·. . . s; ~~-uJ .·· ··' ftJ~'- ;DC/D~-· ,- \ ' ',, '' -\ ' \ ' Page 159 of 170 Janet Nyhof From: Grace Isgro Sent: Tuesday, November 22, 2011 1:44 PM To: Janet Nyhof Subject: FW: SPCA From: Lynda Flannigan [mailto:[email protected] Sent: Tuesday, November 22, 201112:58 PM To: MAYOR EMAIL; Michael Fogarty; Michael Fogarty; Linda Murray Subject: SPCA I am very concerned about the possibility of the care of lost and abandoned pets being removed from the SPCA and put into the hands of some "for profit" association. How we treat or allow to be treated, the most helpless beings around us speaks volumes about how compassionate we are as human beings. Sometimes that compassion costs us financially. The SPCA has done a great job for many years. There must be many other ways council can save money. Lynda Flannigan 1 Page 160 of 170 Mrs. Eveline Hird 2153 Line 3 North, R.R.l. Shanty Bay, On. LOL 2LO November 21, 2011 Dear Councillor Spears: Re: OSPCA CONTRACT I am writing to you with an appeal to keep the contract with the OS PC A, regardless of the seemingly disproportionate request for the increase of $35,000.00. Orillia is a thriving, bustling city and its needs and responsibilities cannot be compared to those of Oro/Medonte or Severn Township. I am not going to quote facts and figures here as I understand that you already have this data at City Hall. The services that the OSPCA provides cannot be measured in dollars and cents alone, and it is definitely not just about dogs. There are many types of pets and strays in our city that often need to come into the care of the OSPCA. The citizens of Orillia, both yonng and old, have come to depend on the animal shelter for a variety of reasons, i.e. surrender of unwanted pets, adoption purposes, education of our children, volunteerism of our high school youth and for advice and help regarding problems related to domestic and wild animals. As the founding member of the Orillia branch, way back in 1964, when the only place for stray animals in distress was my basement, I shudder to think what could happen now if we have no animal shelter. The OSPCA needs this contract in order to carry on its work and keep on providing this vital city service. City Council is to be commended for its reolve to get the best possible value for our money, but I think that this ill-conceived plan to cancel the OSPCA contract will quickly dissolve into a big, big headache for everyone concerned., and I really don't think the councillors have any idea what it would entail to "run" the shelter themselves. Please allow our Animal Shelter to do its work, sufficiently funded, to look after the needs of its citizens and be grateful that there is a telephone number, other than your own, for people to call regarding their animal complaints and concerns. Finally I see that you have decided to cancel the feral cat program which will save $20,000.00. $20.000.00 will go a long way toward meeting the increase of $35,000.00. God knows the OSPCA are going to need it more than ever now that we are going to have lots more cat problems to solve. Respectfully submitted {J 1\ • /k~ (705-726-1931) /~ Page 161 of 170 RECEIVE.D lan Webb D.V.M NOV 2 3 2011 Sally Moran D.V.M Kathleen Doyle D.V.M I MAYOR'S OFFlCE November 21, 2011 Dear Mayor Angelo Orsi and Council Members: On Monday November 14, 2011 I attended the council meeting regarding the animal by-law control proposal for the City of Orillia. As council indicated, the motion was tabled so that more facts could be collected on this sensitive issue. Please find highlighted a list of facts and concerns that as a local veterinarian I have regarding the proposed changes to the existing by-law structure: Animals must be processed for adoption as soon as possible. This process with the existing SPCA starts soon after admission of the animal. They are given an initial vaccination, deworming and flea treatment with a long duration product. Any medical concerns are brought to a veterinarian's attention for evaluation. Subsequent booster vaccines are done in two weeks if the animals have not been reclaimed and have been deemed healthy and behaviorally suitable for adoption. The above mentioned vaccines, de-wormer and flea products are provided at cost to the shelter. At the point of adoption further education is provided as to ongoing hea lth care and veterinary M contacts. (no steering to any particular veterinarian). Q The mindset is that if the animals are generally healthy, an enthusiastic attempt will be made tJII. M find them a home- the clock is not always ticking. This is why so many people volunteer their w time, provide resources and make significant donations to keep the shelter viable. Certainly not all animals are deemed healthy and behaviorally fit for adoption and the decision for euthanasia is made. Euthanasia is se ldom done simply because an animal is sick or injured. Page 162 of 170 The public of the City of Orillia and surrounding area expects the high level of service that the local SPCA is providing; and the bar is ever rising. Look around at all the pet industry -related businesses. These animals cannot simply be ignored/disposed of as an alternative to a whole hearted attempt to adopt them out. The SPCA is within the city limits and very accessible to the many volunteers, co-op students, elderly residents and others coming to view the animals and assist with their care. We are seeing more stray and surrendered pets as people are feeling the financial constraints due to the economic climate. As I indicated in my letter submitted to council, many animals picked up many have individual needs to veterinary care. They cannot go directly to the impounding facility if they are sick or injured. They must visit a veterinary facility either open throughout the day or to an after hours emergency clinic in the evening or weekend. (Barrie) The SPCA have trained personnel who understands the needs and cost associated with treating the animals on a case by case basis. Animals that are picked up often have infectious and parasitic diseases that are very time consuming to treat and require immediate medications. I have trained the local SPCA officers and staff regarding many of these ailments and provide them with medication at cost so they can keep their expenses lower. This dispensi ng practice requires a close client patient relationship established through period facility visits, on going training, log books, and a clear mandate to rehabilitate these sick and injured animals. Certainly the aspect ofe uthanasia will not be entertained until all of the above efforts have been met. Cost of providing some of these services can be made available at your request. If any council members would like to meet with me to discuss my concerns please feel free to contact me at my office, telephone number 705-329-0216. Yours truly, J,:uJ~htJ~ lan Webb Doctor of Veterinary Medicine/BSC Agr. Page 163 of 170 Page 164 of 170 , fr t 1t r- { t t ·1 ~ s ~ t t.. f ~ r i- t \Ytc~' .:( ~ ~ 1 ~ { .' • t . ~ ~ ... ~ . " v-... ? ~ ~"" ~-~~ ~ ~ ~ ~ ~ ~~ ~ t 1 t- ._.< ~ k> t t -~ f ~) ~ ~.l t ~ ,._j "'f' t l:t \ ~ t:_ ~ .r. ~ ~ r- ~ f r . ~ - ,_ ~ ~ ~ ~, ~ ~ \- t \1 . J . ~ , 5 {.t -..... ! ~ . '"-· ~-- ~ ~ . ~ t 1 1-- ~ • 'A 1} ,..\,~ ' - 1 [ ~ . ' l ~ ·. t 1 ~ ~ ~ ~ . \~ ~ 'b ~ 1 l<- r f. ~ ~ 1 ~ ~t~ r · , ~~t~ Page 165 of 170 r 1 ~ t ~ ~ , ~ ~ ~ g · f ' "- '. ~ ~ ~ 0 r ~ &\ t · r , ~ ~;::~ t 1. ~ 0 ~ ~ A '€- m- 0 v ~- :-4 Page 166 of 170 Grace Isgro From: Jean Sarjeant Mayor and Council Persons: Thank you- there really is no need to say anything else. But thank you for considering the needs of the Museum within the City of Orillia. I realize it is are large commitment on the part of Council but I an1 sure that the rewards to the City in so many ways will not go un-noticed. I know the Director, Staff and the Board Members of the Museum will appreciate the commitment that you have made towards their enterprise. Once again -my sincere thanks for supporting us. Sincerely Jean E, Satjeant, Historical Researcher and Past Director 1 Page 167 of 170 Page 168 of 170 City of Orillia ENVIRONMENTAL ADVISORY COMMITTEE Phone: 329-2452 Fax: 326-1339 E-Mail: [email protected] MEMORANDUM RECEIVED TO: Gayle Jackson, Clerk NOV 1 0 2011 FROM: Nancy Stoddart, Secretary Cl K'S DEPT. DATE: November 9, 2011 SUBJECT: EAC Member Resignation Received an email on November 7, 2011 from EAC member Simone Smith resigning from her position on this committee. Please see a copy of the attached email. Page 169 of 170 Page 1 of 1 Nancy Stoddart From: Simone White Raven Fallow Sent: Monday, November 07, 2011 2:44PM To: [email protected] Subject: RE: REMINDER to Register- 2011 Provincial EAC Symposium (Sat. Nov. 19th) Dear Nancy and the members of EAC: I regret to inform you that I must resign from my position in the committee of enviromental advisory committee. I am having major health issuses at this time and find I must take care of myself first. May you all keep well and thank you for my short involvment in the committee. Simone Smith 1119/2011 Page 170 of 170