LAP–DBHWS–001 March 2018

Community Engagement Plan Hints and Packington

HS2 Ltd’s approach to community engagement and what it means for your area

1

Respecting our communities Welcome to the Community Engagement Plan

HS2 is the largest infrastructure project in Europe, 345 miles of new high We are the largest construction project within Europe and, by association, speed railway connecting 8 out of 10 of the UK’s largest cities. we are facing the largest community engagement challenge currently in the UK. How we and our contractors behave is as important to the This means, unfortunately, that we cannot avoid affecting local residents railway’s success as delivering the project on time and ensuring value and businesses, and so we have to be an exemplar project in our approach for money for the tax payer. to engagement with communities. Our aspiration is to be a good neighbour every single day, by respecting For me this means HS2 and our suppliers being actively involved with the people and communities we impact and being sensitive to their needs, the community to build mutually beneficial, long term relationships. earning our social licence to operate. By doing so we will better understand local concerns and how we can work together to minimise disruption to peoples’ lives, and where We want to be clear about how you can get involved in the project and we make mistakes, learning from these will help us to constantly how we will keep you informed of progress or opportunities such as jobs, improve our engagement approach. apprenticeships or small business contracts. We will work hard with our suppliers to ensure communications are tailored to local needs through One of our guiding principles is to be a good neighbour and respect the community newsletters or noticeboards and, where possible, we will join communities we are working with and the environment in which they live. Mark Thurston local groups or meetings that are already in existence, such as local resident Julie King The legacy of HS2 will be judged on how the communities up and down association or parish council meetings. the route feel they have been treated by us and our contractors. Chief Executive Officer, Director of Community For me as Chief Executive this legacy is as important as our ability High Speed Two (HS2) Ltd To be successful, we need to work with communities and build respectful, Engagement, High Speed Two to deliver the railway safely, on time and to budget. long-term relationships. I appreciate this will take time; we will need to (HS2) Ltd demonstrate we are listening to and acting on the concerns of communities. Engagement Managers will be based out in the communities, providing timely responses to questions or complaints and acting as the voice of their community within the organisation. We have set out the ten commitments that we will use as the basis to measure our success, and that of our suppliers, in how we deliver the new railway. Building strong partnerships These commitments will drive our thinking, actions and decision making, and those of our suppliers. Together, we will work hard to build trust HS2 will be working across four diverse region authorities and create opportunities for two way conversations with communities from Warwickshire in the south to in the north, with brand new over the life of the project. stations being built at Curzon Street in Central Birmingham and Interchange in Solihull together with a maintenance depot and control centre at Washwood Heath in East Birmingham. We are focused on being good neighbours and are mindful of the impacts HS2 will have on these communities. Through our ten commitments we have set very high targets for both ourselves and our suppliers in the way we work with, and alongside, communities. We are working closely to understand each community and their concerns, and communicate effectively with people in a way that meets their individual needs. I expect everyone delivering HS2 to do so in ways that demonstrate good neighbourly behaviour – being open, honest and respectful as we build the railway across the region. Mike Lyons Area Programme Director, High Speed Two (HS2) Ltd Contents

1. Our Strategy p a g e 2 2 . Pr o p e r t y Co mp e n s a tio n Sche me s p a g e 7 3. What this means for you p a g e 8 4. Our Community Commitments p a g e 1 0 5. Local area map p a g e 1 2 6. Construction activities timeline p a g e 1 6 7. How we will engage with you p a g e 1 8 8. How we will measure our success p a g e 2 2 9. Contacting us page 25 10. Keeping your information safe p a g e 2 6

Network map

New station (Phase One)

New station (Phase 2b)

Destinations served by HS2 services on existing network Your area HS2 Line (Phase One) HS2 Line (Phase 2a)

HS2 Line (Phase 2b)

HS2 services on existing network

Old Oak Common

We provide further information live on our website here: You can check maps to see the planned routes for the High Speed Two (HS2) rail network at www.gov.uk/check-hs2-route https://hs2instaffs.commonplace.is 1 Our Strategy

The planning and Our vision is for HS2 to be a catalyst for growth across Britain. In order to deliver HS2 Community engagement is about creating a long-term and trusted communication with the communities in which the railway will be construction of HS2 We translate this vision into our mission, which is to deliver a successfully, we need built and operated. is a huge operation. new railway to better connect people. to understand and Our aspiration is to be a good neighbour every single day, by respecting the It is currently the We will do this, in part, by carrying out an exceptional community manage the full people and communities we impact and being sensitive to their needs. We engagement programme and by being a good neighbour. largest infrastructure impact of the project. know that we will be judged not only by what we deliver but by the way in project in Europe. which we deliver. To make sure we understand the views of the communities aff ected by the new line, and ensure those views are taken into account in our planning, we have devised the HS2 Community Engagement Strategy. The Strategy sets out the principles, approach and overall plans for What we mean When we talk about community we mean any person, people, business the ways we will engage with local communities. by community or organisation who: Here is how our vision, mission and values translate into the behaviours We will demonstrate we want to see across HS2 Ltd and our supply chain every day. » will be aff ected by the new » is elected to represent the our values of railway or its construction; communities in which the new railway will operate; and Leadership, Respect, » has a special interest in HS2, We want you to be able to recognise an HS2 person – whether they such as environmental or » is responsible for holding us Integrity and Safety are a member of staff , a contractor or a supplier – because they are technical stakeholders; to account. in the way we and delivering these behaviours every day. our suppliers behave. How we We are committed to engaging with all these communities on the will engage various aspects of the new railway, and we will do so using four types of engagement.

Leadership Respect Informing Involving

We will lead collaborative, coordinated We will listen and respond in a We will keep communities informed We will create opportunities for engagement that is empathetic, timely and accessible manner, on the issues that aff ect them local communities to get involved compassionate, open, anticipating concerns and through clear, timely and throughout the design and delivery accountable and transparent. eliminating surprises, creating tailored communications. of the project, so that we take and monitoring goodwill and trust. into consideration how they live, work and play.

Integrity Safety Consulting Responding We will be open and honest, fairly We will prioritise the health, safety We will arrange formal, written, We will provide free and accessible interpreting stakeholder discussions, and wellbeing of communities and public consultations on the project. options for communities to contact and delivering on promises in a our workforce; our approach will These will include making plans us to seek information and raise their timely and collaborative manner. be inclusive and accessible; we available for public review and concerns. We will respond to their will identify risks and feed them seeking views from a range of requests and comments in a timely back into the business. interested parties to inform their and comprehensive way. development and delivery.

2 3 HS2 benefits The HS2 programme will deliver a wide range of benefits to communities and businesses along the route as well as to the UK as a whole. These benefits range from jobs and skills now, through to making it easier for people, skills, goods and services to move around the country – giving people more choice about where they live, work or run their business.

More jobs and apprenticeships

Delivering HS2 will create The creation of the National College power. This will benefit the wider approximately 25,000 jobs across for High Speed Rail, with campuses economy and improve the the construction industry and supply at Doncaster and Birmingham, national skills base. chain, followed by ongoing together with the 2,000 More information on jobs at HS2 Ltd employment opportunities that will apprenticeships resulting from HS2, and the apprenticeship programme result from operating the railway. will help people improve their skills can be found here: and boost their individual earning careers.hs2.org.uk/

More opportunities for business

HS2 will provide new opportunities opportunities to connect with larger This facility is supporting new jobs for jobs and for regenerating local businesses as they become part of and apprenticeships. environments, boosting economic the wider HS2 supply chain. More information on how to development long term. For example, in Doncaster a register for business opportunities Small and medium-sized businesses pre-fabrication facility will help with HS2 can be found here: will be able to access a wider range prepare key construction www.gov.uk/government/ of people, services, skills and materials to be used in the collections/hs2-business suppliers. They also have new southern end of the route.

More trains and more seats

HS2 passengers will benefit from HS2 will bring more destinations The new line is being designed more frequent, faster and more within easy reach, increasing to withstand adverse weather, reliable train services, with employment and leisure options. making the railway more reliable greater choice and convenience As travellers switch to HS2, the and reducing the risk of personal across the rail network. existing rail network will also see and business costs associated benefits: crowding will reduce and with disruption. capacity for freight will increase, taking many lorries off busy roads.

4 5 2 Property Compensation Schemes

Communities and businesses located If you are in a rural support zone, you If your property is affected but is near the approved or proposed route can apply for either for a cash offer outside all of these zones and will have access to a range of or voluntary purchase, or for the safeguarded areas, or is not covered statutory and discretionary Need to Sell scheme. by one of these schemes, property schemes. Which scheme you can still apply for the Need If you are in a homeowner payment applies depends on the location to Sell scheme. zone between London and the West of the property, as summarised in Midlands you can apply for the More information on all these the diagram below. Homeowner Payment scheme. schemes, as well as maps to help We can help you to find out in which You cannot yet apply for this if you identify your location and distance of the following four areas your are affected by the railway between from the new railway, can be found property is located: safeguarded the West Midlands and Crewe, here: www.gov.uk/claim- area; rural support zone; Leeds and Manchester. compensation-if-affected-by-hs2 homeowner payment zone; This scheme is available once You can also call the Freephone or outside these zones. this section of the railway Community Helpline on If you are in a safeguarded area receives consent from the UK 08081 434 434 for more you can apply to sell your Government through Royal Assent. information or to ask a question. property through the Express Purchase scheme. LINE OF ROUTE Available once line in LINE OF ROUTE public use for a year Available once line in 2 Safeguarded area yyExpress Purchase Partpublic 1 compensation use for a year and extended yyExtended Homeowner (where there is no 2 homeownerSafeguarded area yy ProtectionExpress Purchase Zone landPart 1take) compensation 1 protectionand extended zone yyyyRentExtended Back Homeowner (where there is no homeowner Protection Zone land take) 1 Ruralprotection zone yyyyCashRent offerBack OR Part 1 compensation support voluntary purchase3 (where there is zRuralone ( RSZ) yyyyNeedCash offerto Sell OR scheme nParto land 1 compensation take) 120m 3 support yyRentvolunta Backry purchase (where there is zone (RSZ) no land take) 120m yyNeed to Sell scheme Homeowner yyyyHomeownerRent Back Payments4 Part 1 compensation payment yy Zone 1: 120m to 180m – £22,500 (where there is 4 zoneHomeowner yyHomeowneryy Zone 2: 180m Payments to 240m – £15,000 noPart land 1 compensation take) payment yy yy ZoneZone 3:1: 240m120m to 300m180m – £22,500£7,500 (where there is zone yy yy Zone 2: 180m to 240m – £15,000 no land take) 300m Need to Sell scheme yyRentyy Zone Back 3: 240m to 300m – £7,500 yy 300m Need to Sell scheme Beyond yyyyNeedRent Btoack Sell scheme Part 1 compensation yyRent Back (where there is Beyond yyNeed to Sell scheme nParto land 1 compensation take) 4 5 1 Usually 60m in rural areas. 2 Surface safeguarding only. Applies to ruralyyRent areas only Back and does not extend to areas beyond deep tunnels.(where Only availablethere is after 1Usually 60m in rural areas. 2Surface safeguarding only. 3Applies to rural areas only and Royal Assent of the Bill. Applies to rural areas only and does not extend to areas beyond deep tunnels. no land take) 4 4 5 does1 Usually not 60m extend in rural areas. to 2areas Surface beyondsafeguarding deep only. tunnels Applies to .rural Only areas available only and does after not extend Royal to areas Assent beyond of deep tunnels. Only available after the Bill. Applies to rural areas only and does not extend to areas beyond deep tunnels. Royal Assent of the Bill. Applies to rural areas only and does not extend to areas beyond deep tunnels.

The above zones are generally based on distance from the line:

»» the safeguarded area is »» the rural support zone »» the homeowner payment the land expected to extends 120 metres from zone applies in rural areas be needed to build and the centre-line of the line only and is between 120 operate the railway; of route; and and 300 metres from the centre of the railway. 6 7 3 What this means for you

We recognise that as we develop, design and build the new railway, Your Area Team – Our Community Engagement Team acts as the voice of the local we will have an impact on the communities where we work. Organisational communities within HS2 and our supply chain. Each community along the line of route has a dedicated Engagement Manager. This is the first version We are committed to being a good neighbour and treating our communities chart of the Local Area Plan. We will continue to work with the local community, with respect and consideration. We will keep checking that we are doing the Local Councils and key stakeholders in the area to develop future plans. that and looking for ways to improve. The Community Engagement Strategy is being delivered through Local “I welcome the Community Area Engagement Plans such as this. Engagement Strategy which YOUR LOCAL represents a positive step ENGAGEMENT This Plan highlights some of the key areas we know are of concern to MANAGER you and how we plan to minimise disruption throughout the lifetime forward for the organisation. of the project. It remains vital that HS2 continues to listen and respond to the communities affected by the new railway. Jonathan Lord I will monitor and review how S e n i o r E n g a g e m e n t M a n a g e r Tahir has been with HS2 the project is being delivered since late 2016 focusing on in line with the commitments stakeholder and community set out in this strategy” engagement. Tahir has worked in the field of engagement and Deborah Fazan, HS2 communications for over 15 Residents Commissioner years, within the housing and health sectors.

Rachel Johnson & Susan Bridges Engagement Managers

Joan Gooden & Rachna Shah Tahir Ahmed Engagement Executives Engagement Manager

Some of the things you will read about in this Plan include:

»» how we will involve you in »» the engagement methods »» how we will coordinate our the development of HS2; we will use and how you will engagement activities to keep receive a response to your you updated on the second »» how we will inform you of views, issues and requests in phase of the project construction works, the a timely manner; (Phase 2b); and creation of ecology sites and utility diversions planned in »» when your local Engagement your area; Manager will be in the area so you can ask questions and raise your concerns in person.

8 9 4 Our Community Commitments

In our Residents’ Charter we set out 10 Community Commitments. We will use these to help measure our success, and that of our suppliers, in how we deliver the new railway.

We will:

Continue to build respectful, Work with our communities Leave a positive and Respond to questions and long-term relationships with to develop local two-way sustainable legacy for complaints quickly and our communities, and actively engagement and communication the communities in effi ciently, with an encourage our workforce to programmes, and ensure these which we operate. acknowledgement within 2 listen to local concerns and be are accessible and tailored working days, and responding considerate and accountable to local needs. within a maximum of 20 working for their actions at all times. days if we cannot answer the query straight away.

Make sure communities are Operate a Freephone Community Promote awareness of all our Display the Residents’ made aware in advance of Helpline 24 hours a day, property schemes so that Commissioner’s and any activities taking place 365 days a year. anyone who may be eligible Construction Commissioner’s in their area. has all the information they contact details on all relevant need and is aware of the materials, along with the HS2 support available to them. Helpline information and complaints procedure.

Make health and safety a Respect the wellbeing of our priority for our communities communities, minimising and our workforce. disruption to their lives with local mitigation plans and activities, ensuring we meet the standards set out in the Code of Construction Practice.

More information on what we are doing in your area to deliver these commitments can be found on the subsequent pages of this plan.

10 11 5 Local area map Hints, Weeford and Swinfen

51 N

S2

S2 NS

5 WN S S

2

SWNN NS N 1

W This map is for illustrative purposes only

What will happen in your area? Key

This map shows the location of the construction sites that we will be establishing across your area and HS2 route Phase 1 (Above the ground) explains the different activities that will be happening there. The timeline on page 16 shows when we expect to be carrying out these works over the next coming months. HS2 works

Hints Green Corridor Main roads 1 As part of the construction of HS2, a ‘green corridor’ is being created alongside the railway that will support local wildlife and integrate the line into the landscape. This Villages/towns work will include the planting of over 7 million new trees and shrubs between London and the West Midlands. In this location within Hints we will be planting trees to connect with existing woodland. A5 Watling Street site 2 We will start work on preparing the land for a compound between Hints and Weeford between April and May 2018.These works will include archaeology surveys, site clearance and the installation of temporary boundary fencing. The compound will be constructed later in 2018. The works for this will involve:

»» tree and hedge clearance; »» installation of temporary boundary fencing; and »» compound installation.

12 13 5 Local area map Drayton Bassett

What will happen in your area?

N SS N This map shows the location of the construction sites that we will be establishing across your area and explains the different activities that will be happening there. The timeline on the next page shows when we expect to be carrying out these works over the next coming months. S 1 Ecology site 1 S2 1 From early January 2018 until late spring, we will be constructing new habitats at two sites north and south of Drayton Lane, near Drayton Bassett. The work will involve creating new N N S ponds for great crested newts, establishing new habitats for wildlife, building a bat house NS N and planting new woodland. N N N

S2 Key S N HS2 route Phase 1 (Above the ground) Construction sites S

Main roads

Villages/towns This map is for illustrative purposes only

14 15 6 Construction activities timeline This timeline shows when we expect to undertake surveys and ecology mitigation work in the local area. 2018 2018 JAN Feb Mar Apr May June JULY

AREA-WIDE

DRAYTON BASSETT

HINTS

WEEFORD

SWINFEN AND PACKINGTON

ENGAGEMENT EVENT SITE ECOLOGY SURVEYS ECOLOGY MITIGATION SITE TREE PLANTING Information events will be held in your area We will undertake surveys to identify The ecology work at Drayton Bassett will The tree planting planned for this area throughout the year. Your Local the presence and size of species see the: will connect to the existing woodland populations such as great crested in Hints and support new and existing Engagement Manager will hold monthly »» creation of ponds for great crested newts, bats, badgers and reptiles. local wildlife. drop-in sessions in; newts; »» District Council House, »» planting of woodland; and Thursday, 12 noon to 3pm (every 2 weeks) »» creation of a habitat for insects and an SITE CLEARANCE AND area for animals to hibernate. GROUND INVESTIGATION Find out more about specific events online. COMPOUND INSTALLATION This work is undertaken by using a We will be undertaking tree and hedge These works started in January and will be number of methods to obtain samples to clearance and installing temporary completed in April 2018. examine and study the soil, rocks and We provide further information live on boundary fencing. These works will groundwater below the surface. This work our website here: prepare for the installation of a was completed in February 2018. https://hs2instaffs.commonplace.is compound. Please note, dates shown are subject We will engage residents and to change. stakeholders impacted by these works.

16 17 7 How we will engage with you

We want to ensure you can find out about the impact of the new railway easily. Equally, we want to be sure you have the opportunity to give us your comments and tell us your concerns. So we will organise a range of activities to ensure our engagement programme is genuinely collaborative and inclusive.

We will inform you about matters of interest and relevance through the following: We will involve you to gather ideas and opinions through the following:

»» speaking to you and sending you advance-notice »» attending a joint meeting between Informing letters for any work being undertaken in your area. Involving Council and your Parish Councils in February 2018 to We will notify the Parish Councils and local MP of allow you to share local community concerns and We will keep communities informed works planned in your area. Where works may affect We will create opportunities for discuss our engagement and construction plans; on the issues that affect them local residents in the area, we will undertake door- local communities to get involved »» feeding in the views of stakeholders and local through clear, timely and knocking and send notifications to outline the throughout the design and delivery communities into the bi-monthly Staffordshire tailored communications. timescale and impact of work; of the project, so that we take Traffic Management Group so they are considered in into consideration how they live, »» creating a locally focused website where you can the development of Local Traffic Management Plans; find information about your area; work and play. »» continuing to support the community of Hints to »» organising local community and stakeholder events submit a funding application to CEF to create a to communicate our programme and plans. project to increase community use of local Attending Phase 2b Consultation community events woodlands; to provide updates on Phase 1; and »» listening to and supporting your ideas around how »» providing a regular programme update to the Parish we maximise the opportunities HS2 has to offer and Councils, Lichfield District Council and Staffordshire how we create a legacy for your area; and County Council. »» holding bi-monthly drop-in surgeries at Lichfield Council House and across each parish area in advance of and during works that will impact the area.

We will respond to your queries and concerns through the following: We will consult with you through:

»» operating our Freephone Community Helpline, »» please note that there are no formal consultations in Responding which operates 24 hours a day, 365 days per year, for Consulting your area in the next 12 months. the duration of the project; and We will provide free and accessible We will arrange formal, written, options for communities to contact »» answering your questions and complaints in a public consultations on the project. us to seek information and raise their timely manner; These will include making plans concerns. We will respond to their available for public review and requests and comments in a timely seeking views from a range of and comprehensive way. interested parties to inform their development and delivery.

18 19 Inclusion We have an Equality, Diversity and Inclusion (EDI) Policy, which represents and accessibility best practice in ensuring inclusivity and access for all. We will use the EDI Policy to guide our approach to engagement. We will make equality, diversity and inclusion part of all our activities, and look to prevent discrimination, harassment and bullying. We will seek opportunities to promote inclusive development so that no one experiences disproportionate disadvantage as a result of the planning, design, construction and operation of HS2. We will also create opportunities for local people and companies to benefi t from the investment in HS2, such as through the National College for High Speed Rail. In addition, we will take a number of practical steps to help maximise access to the engagement activities. Where possible we will: » provide, on request, translations and alternate formats (such as large print) of documents and publicity materials, including this Plan; » use accessible venues for consultation and engagement events; » provide hearing loops/sign language experts at venues; and » provide interpreter services at venues. Whilst we will always aim to ensure engagement is accessible to all our communities, we recognise that in remote areas there may be a need for us to provide transport to events. This will be considered on a case by case basis.

1820 21 8 How we will measure our success

Every six months, We will know we have been successful when there are real examples we will publish progress of achieving our ten Community Commitments. reports which measure Every six months we will publish progress reports which measure our our progress against progress against the Commitments. our ten Community As well as providing transparency about our performance, these reports will Commitments. help us to continuously learn and improve. The reports will show how well we and our contractors are performing across a range of indicators: “This document is important » how well we handle your enquiries; because it sets out standards which we can expect HS2 » how well we handle your complaints; to follow. I will be monitoring » our progress against our Strategy and our Local Engagement Plans; these independently » our contractors’ progress against their engagement delivery plans; through HS2's construction and challenging HS2 » how well we are informing communities about works taking place in to meet these standards.” their area; Gareth Epps, » how well we demonstrate that we are continually looking to lessen the impacts of the programme; Independent HS2 Construction Commissioner » what long-term benefi ts our investment programme is delivering in communities; » evidence that our staff and contractors understand, and are behaving consistently with, this Strategy; and » review and analysis of the feedback on how we are doing. In addition, we will use and learn from the independent assessments and reports that will be provided by the Residents’ Commissioner and Construction Commissioner.

22 23 9 Contacting us

Community Helpline Residents’ Commissioner Construction Commissioner We operate a Freephone Community The independent Residents’ The independent Construction Helpline 24 hours a day, 365 days per Commissioner holds HS2 Ltd Commissioner’s role has been year, for the duration of the project accountable to the commitments developed to mediate and monitor to answer questions, manage all made in the Residents’ Charter. the way in which HS2 Ltd complaints and coordinate manages and responds to The Residents’ Commissioner incident response. construction complaints. oversees and monitors our The Helpline is available at commitments to you, produces a The Construction Commissioner will [email protected] and periodic report, published at mediate any unresolved construction telephone 08081 434 434. www.gov.uk/government/ related disputes between HS2 Ltd collections/hs2-ltd-residents- and individuals or bodies, and We also operate a Freephone commissioner and meets regularly provide advice to members of the Minicom service on with the HS2 Ltd Chairman about public about how to make a 08081 456 472 for people with emerging trends and concerns. complaint about construction. hearing impairments. The Residents’ Commissioner does The Construction Commissioner You can also write to us at: not investigate individual cases, regularly meets with the HS2 Ltd HS2 Community Hub act as an arbitrator for individual Chief Executive Officer to raise High Speed Two (HS2) Ltd, resident concerns, or deal any concerns or emerging trends Two Snowhill with complaints. across the project. Snow Hill Queensway The Residents’ Commissioner The Construction Commissioner Birmingham B4 6GA can be contacted on can be contacted on We will include these contact residentscommissioner@ [email protected] details on all community hs2.org.uk and you can visit the dedicated engagement materials. website at www.hs2-cc.org.uk www.gov.uk/government/ Holding us to account publications/hs2-residents-charter If you are unhappy for any reason, you can make a complaint via the helpline. We will acknowledge your 24/7 Freephone 08081 434 434 complaint within 2 working days and let you have a full response within 20 Email [email protected] working days. If it is not possible to Minicom 08081 456 472 respond fully within this timescale, we will write and let you know why and say when you should expect to receive a full response.

24 25 10 Keeping your information safe

We know how important it is to protect your privacy and to comply with relevant data protection and privacy legislation. If we ask for your personal information, we will: » let you know why we need it; » only ask for what we need and not collect excessive or irrelevant information; » make sure nobody has access to it who should not; » not share it with other organisations unless we have told you in advance or unless we are obliged to do so by law; » only keep it for as long as we need to; and » not make it available, or sell it, for commercial use, such as marketing. In dealing with your personal information, we will: » value the personal information entrusted to us and make sure we respect that trust; » abide by the law when it comes to handling personal information; » consider the privacy risks when we are planning to use or hold personal information in new ways, such as introducing new systems; and » provide training to staff who handle personal information and respond appropriately if personal information is not used or protected properly.

To help us keep your information If you wish to make a subject We will acknowledge your complaint accurate and up to date, we ask you access request, please contact within 2 working days and let you to give us accurate information and us via the details below. have a full response within 20 tell us as soon as possible of any working days. If it is not possible to It will help us to locate any data we change of circumstances. respond fully within this timescale, might hold about you if, in making we will write and let you know why You can fi nd out what personal your request, you could state what and say when you should expect to information, if any, we hold dealings we have had with you and receive a full response. about you by making a why you expect us to hold ‘subject access request’. information about you. If we do hold information about It is not the policy of HS2 Ltd to you, once we have confi rmed your charge for subject access requests. identity, we will give you a If you are unhappy with the way we description of it, why we are have handled your personal holding it and who it could be information and wish to make a disclosed to, and will provide you complaint, please contact our with a copy of the information in Data Protection Offi cer. an intelligible form.

26 gov.uk/hs2

High Speed Two (HS2) Limited, Two Snowhill Snow Hill Queensway Birmingham B4 6GA Freephone Community Helpline: 08081 434 434 Email: [email protected] Minicom: 08081 456 472 © All photographs: HS2 Ltd

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