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ANNUAL REPORT for the year ended 30 June 2019

PARLIAMENTARY SERVICE COMMISSION TE KOMIHANA O TE WHARE PĀREMATA

Presented to the House of Representatives pursuant to Schedule 2, Clause 11 of the Parliamentary Service Act 2000. Contents

About the Parliamentary Service Commission 3 Membership 4 Committees and sub committees 5 Matters Considered 6 Conclusion 7

2 About the Parliamentary Service Commission

The Parliamentary Service Commission (the Commission) is constituted under the Parliamentary Service Act 2000. The Commission has the following functions:

• to advise the Speaker on the nature of the services to be provided to the House of Representatives, members of Parliament, parties and qualifying electoral candidates; • to advise the Speaker on proposed directions relating to the allocation and administration of funding to support the parliamentary operations of members of Parliament, parties, and qualifying electoral candidates; • recommend persons who are suitable to be members of the appropriations review committee; • consider and comment on draft reports prepared by the appropriations review committees; and • to appoint members of the Parliamentary Corporation.

The Commission may also require the Speaker or General Manager of the Parliamentary Service to report on matters relating to the administration or the exercise of any function, duty, or power under the Parliamentary Service Act 2000.

3 Membership

The membership of the Commission is governed under sections 15-18 of the Parliamentary Service Act 2000. Members of the Commission are:

• the Speaker, who also chairs the Commission; • the Leader of the House, or a member of Parliament nominated by the Leader of the House; • the Leader of the Opposition, or a member of Parliament nominated by the Leader of the Opposition; • one member for each recognised party that is represented in the House by one or more members; and • an additional member for each recognised party that is represented in the House by 30 or more members (but does not include among its members the Speaker, the Leader of the House, or the Leader of the Opposition). Ministers of the Crown or Parliamentary Under- Secretaries may not be appointed to the Commission under this provision.

Membership 51st Parliament 52nd Parliament Chair Rt Hon David Carter Rt Hon Leader of the House Hon Hon (until 1 May 2017) Hon (from 2 May 2017) For the Leader of the Opposition Chris Hipkins Hon Gerry Brownlee For the National Party Jami-Lee Ross Jami-Lee Ross (until 19 March 2018) (from 20 March 2018) For the Labour Party Hon For the Green Party David Clendon Gareth Hughes For the Māori Party Marama Fox N/A For the Party Barbara Stewart Clayton Mitchell For the ACT Party N/A David Seymour For the Party N/A N/A

4 Committees and sub committees

The Commission may form committees, to assist the Commission on any matter within the scope of its functions. Committee members do not have to be members of the Commission.

Artworks Committee

The Artworks Committee is charged with considering and advising on matters relating to the New Zealand Parliamentary Collection, and on artworks and exhibitions in and around Parliament.

Membership 51st Parliament 52nd Parliament (rotating Chair) (Chair) Jenny Marcroft Paul Foster-Bell Hon Paul Goldsmith Hon Tim Macindoe (from 12 April 2019) Chlöe Swarbrick Marama Fox

Services Advisory Committee

At the beginning of the 52nd Parliament, the Commission recommended the establishment of a Services Advisory Committee, to replace the ICT, Precincts and Speaker’s Directions Committees. The Services Advisory Committee will be charged with considering and advising on the service delivery model for members, parliamentary parties and the House of Representatives. Membership of the Services Advisory Committee is yet to be confirmed.

Speaker’s Directions Committee

The Speaker’s Directions Committee is a cross party committee formed to discuss and provide advice on recommended changes to the Speaker’s Directions and funding entitlements, referred to it from the PSC. It seeks input from party caucuses through consultation and has Chiefs of Staff on the membership.

52nd Parliament membership Barbara Kuriger (Chair) David Seymour Hon Ruth Dyson Chief of Staff Labour Party Gareth Hughes Chief of Staff Green Party Clayton Mitchell Chief of Staff National Party

5 Health and Safety Committee

The Health and Safety Committee provides advice to the PSC on matters that affect members of Parliament in their capacity as persons conducting a business or undertaking (PCBU). It also provides a forum for members of Parliament to engage with Parliamentary Service on health and safety matters to achieve compliance with the Health and Safety at Work Act 2015.

52nd Parliament membership (Chair) Barbara Kuriger Kieran McAnulty Gareth Hughes Hon Ruth Dyson Mark Patterson Kiritapu Allan Deputy Chief Executive, Corporate Services, Parliamentary Service Hon Chief Security Officer, Parliamentary Service Joanne Hayes Ministerial Services Management Representative Stuart Smith

Subcommittees

The Commission may form subcommittees, with the membership of the subcommittees made up of Commission members. No subcommittees were formed during 2018/19.

Parliamentary Corporation

The Parliamentary Corporation consists of the Speaker of the House of Representatives, the Rt Hon T Mallard (previously the Rt Hon D Carter), and the General Manager of the Parliamentary Service. It is chaired by the Speaker. Two appointments to the Parliamentary Corporation were made pursuant to section 29(1) (c) of the Parliamentary Service Act 2000.

Membership 51st Parliament 52nd Parliament Hon Gerry Brownlee (until 1 May 2017) Jami-Lee Ross (until 19 March 2018) Hon Simon Bridges (from 2 May 2017) Barbara Kuriger (from 27 June 2018) Chris Hipkins Hon Ruth Dyson

Matters Considered

PSC Committee Structure for the 52nd Parliament

The Parliamentary Service Commission considered the Commission’s Committee structure for the 52nd Parliament and advised the Speaker to form the Services Advisory Committee to replace the Precincts Committee, the ICT Committee and the Speaker’s Directions Committee for the 52nd Parliament, and advised the Speaker on the draft Terms of Reference for both of the Committees for the 52nd Parliament.

6 Other items discussed at meetings:

The Commission:

• advised the Speaker on aspects of the contract for catering services in the parliamentary precinct, which went to tender due to the expiry of the previous contract during 2017 • provided advice on the Annual Directions to the Parliamentary Service 2017-18 • provided advice on the Annual Directions to the Parliamentary Service 2018-19 • provided advice on the Annual Directions to the Parliamentary Service 2019-20 • advised the Speaker to convene a group to develop guidelines for making Parliament’s function space more available for public events • advised the Speaker on membership of the seventh Appropriations Review Committee • advising the Speaker on the recommendations of the seventh Appropriations Review Committee • discussed potential precinct sustainability initiatives for Parliament • advised the Speaker on matters relating to the Speaker’s Directions, including the definition of parliamentary business, the publicity approval process and accountability

Conclusion

I would like to thank both Commission members and those members who served on the Commission’s committees for their work during the year. Your advice has been valuable to me as Speaker and responsible Vote Minister for the Parliamentary Service. I look forward to working with members on the Commission and its committees in the future.

The Rt Hon Trevor Mallard, MP Speaker of the House of Representatives, and Chair of the Parliamentary Service Commission

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