The Corporation of the Municipality of Chatham-Kent Chatham-Kent Council Meeting Council Chambers, Chatham-Kent Civic Centre May 27, 2019 5:00 P.M. 1. Call to Order The Mayor called the meeting to Order: Present: Mayor Darrin Canniff, Councillors Authier, Bondy, Ceccacci, Crew, Faas, Hall, Harrigan, Kirkwood-Whyte, Latimer, McGrail, B. McGregor, C. McGregor, Pinsonneault, Sulman, Thompson, and Wright Absent: Councillor Finn 2. Disclosures of Pecuniary Interest (Direct or Indirect) And the General Nature Thereof 3. Supplementary Closed Session Agenda Items 4. Recess to Closed Session – 5:00 p.m. Councillor Carmen McGregor, Closed Session Chair That Council moved into a Closed Session Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons: Proposed disposition of land by the municipality or local board regarding 9 Sullivan Street, Merlin. Section 239(2)(c), Municipal Act, 2001. Proposed disposition of land by the municipality or local board regarding Property Identification Number 00674 0008, Road Allowance between Lot 66 and Lot 67 South Talbot Road. Section 239(2)(c), Municipal Act, 2001. Proposed disposition of land by the municipality or local board regarding Property Identification Number 00598 0013, Robinson Road Allowance between Concession 3 and 4, Community of Dresden. Section 239(2)(c), Municipal Act, 2001. Proposed disposition of land by the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding 75 Dell Street, Wallaceburg. Section 239(2)(c) & (f), Municipal Act, 2001. 5. Adjournment of Closed Session “That Chatham-Kent Council adjourn the Closed Session Meeting of May 27, 2019.” Resumption of Open Council Meeting – 6:00 p.m. 6. Playing of the National Anthem Chatham-Kent Council at its meeting held on May 27, 2019 Page 1 of 18 7. Approval of Supplementary Agenda There was no supplementary agenda. 8. Disclosures of Pecuniary Interest (Direct or Indirect) for Open Session Agenda Items and the General Nature There Of Declaration of Interest, Municipal Conflict of Interest Act, R.S.O. 1990, .M.50 Re: Council/Committee/Local Board Agenda dated: May 27, 2019 Item Title: Tender Award: Contract T19-105D, Fiber Reinforced Hot-Mix Paving Item No: 14(a) I, Councillor Mary Clare Latimer hereby declare a potential (deemed/direct/indirect) pecuniary interest on the above noted Council/Committee/Board Agenda, Item, Title for the following reasons: Her husband works for one of the contractors. 9. Announcement by Mayor (a) Offer to Purchase – Property Identification Number 00938 0838, Lane between Tecumseh Street and Brock Street, Plan 109 Harwich This item was removed from the agenda by administration. 10. Presentation (a) Presentation by Lori Marshall, President and CEO, Chatham-Kent Health Alliance re Chatham-Kent Ontario Health Team Mrs. Marshall explained that Ontario Health Teams are groups of providers and organizations that are clinically and fiscally accountable for delivering a full and coordinated continuum of care to a defined geographic population. Components of the Ontario Health Teams model include: Patient Care & Experience Patient Partnership & Community Engagement Defined Patient Population In-Scope Services Leadership, Accountability & Governance Performance Measurement, QI & Continuous Learning Funding & Incentive Structure Digital Health The announcement of the approved Ontario Health Teams is expected in the fall of 2019. 11. Deputations – items on current agenda (requests must be received by 3:00 p.m.) Council received the following deputations for items on the current agenda: Nathan Trudell spoke with regard to Item 15(a) – Council Arena Decision Jim Paisiovich spoke with regard to Item 15(a) – Council Arena Decision Bill Parks spoke with regard to Item 15(a) – Council Arena Decision Randy Hope spoke with regard to Item 15(a) Council Arena Decision Chatham-Kent Council at its meeting held on May 27, 2019 Page 2 of 18 12. Consent Agenda (a) Information Reports (i) Provincial Budget Impacts to Chatham-Kent (ii) Ontario Community Housing Renewal Strategy and Funding Allocations Announced (iii) N11 Services Chatham-Kent (iv) Update on Council Strategy Process to Set Priorities (b) Council Meeting Minutes (i) Council Meeting minutes from its meeting held on April 1, 2019 (ii) Council Meeting minutes from its meeting held on April 2, 2019 (iii) Council Meeting minutes from its meeting held on May 13, 2019 Councillor Kirkwood-Whyte requested that Items 12(a)(i) – Provincial Budget Impacts to Chatham-Kent and 12(a)(iii) – N11 Services Chatham-Kent and be placed aside for discussion. Councillor C. McGregor moved, Councillor Harrigan seconded: “That the items listed on the Consent Agenda be approved as presented and that action be taken as required, excluding those items placed aside.” The Mayor put the Motion Motion Carried 12(a)(i) – Provincial Budget Impacts to Chatham-Kent Councillor Kirkwood-Whyte noted that on page two of the report there is a reference to funding that is available in the amount of $3.6M to go towards one time transit services. She further noted that Chatham-Kent will be making a funding application. In response to a question by Councillor B. McGregor, the Chief Financial Officer noted that the Provincial Government announced that they were reversing their funding cuts to Childcare Services, Public Health and Land Ambulance areas. The information provided by the Provincial Government was brief and administration will continue to update Council when more information is available. Councillor Kirkwood-Whyte moved, Councillor B. McGregor seconded: “That the report be received for information.” The Mayor put the Motion Motion Carried 12(a)(iii) – N11 Services Chatham-Kent Councillor Kirkwood-Whyte moved, Councillor Latimer seconded: “That administration be directed to proceed with implementation of a 311 service for Chatham-Kent including consultation with, and consent from, neighbouring municipalities with a cost limit of $5,000.” Chatham-Kent Council at its meeting held on May 27, 2019 Page 3 of 18 The Mayor put the Motion Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail No Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault No Finn Absent Sulman Yes Hall Yes Thompson No Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes Yes Votes: 14 No Votes: 3 Motion Carried 13. Notices of Motion (a) Presentation of new Notices of Motion Councillor Authier presented a notice of motion regarding Lakefront Properties. The matter will be added to the April 15, 2019 Council agenda for discussion and voting. Councillor Ceccacci presented a notice of motion regarding reconsideration of vesting 75 Dell Street, Wallaceburg. The matter will be added to the April 15, 2019 Council agenda for discussion and voting. Councillor Thompson indicated that he had a notice of motion that he wanted voted on at this meeting. The Municipal Clerk noted that it would require a 2/3 vote to waive the notice requirement. Councillor Authier presented a notice of motion regarding Merlin Legion Funding. The matter will be added to the June 10, 2019 Council Meeting for discussion and voting. Councillor Thompson moved, Councillor Pinsonneault seconded: "That Council waive the notice requirement allowing the motion by Councillor Thompson to be voted on without providing proper public notice.” The Mayor put the Motion Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Absent Sulman Yes Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes Yes Votes: 17 No Votes: 0 Motion Carried Chatham-Kent Council at its meeting held on May 27, 2019 Page 4 of 18 Councillor Thompson moved, Councillor Pinsonneault seconded: “That any of the late fees incurred for a private event being held on municipal property, such as the 40th anniversary event on June 1st at the Erieau multipurpose room be waived, until a report on the special event late free policy is returned to Council.” The Mayor put the Motion Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Absent Sulman Yes Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes Yes Votes: 17 No Votes: 0 Motion Carried 14. Tender Awards (a) Tender Award: Contract T19-105D, Fiber Reinforced Hot-Mix Paving Councillor Authier moved, Councillor Crew seconded: “That 1. The 2019 Fiber Reinforced Hot-Mix Paving contract be approved. 2. The tender in the amount of $395,491.02 including HST for the Fiber Reinforced Hot-Mix Paving Contract be awarded to Huron Construction Co. Limited. 3. The Mayor and Clerk be authorized to sign the necessary agreement.” The Mayor put the Motion Councillor Vote Councillor Vote Authier Yes Latimer Conflict Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Absent Sulman Yes Hall Yes Thompson Not Present Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes Yes Votes: 15 No Votes: 0 Motion Carried Chatham-Kent Council at its meeting held on May 27, 2019 Page 5 of 18 (b) Single Source – Supply and Application of Reclamite Preservative Seal Councillor Faas moved, Councillor Crew seconded: “That 1. The Reclamite Trial Program be single sourced to Superior Road Products at a total value of $112,103.91 including HST. 2. The Mayor and Clerk be authorized to sign the necessary agreement.” The Mayor put the Motion Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Absent Sulman Yes Hall Yes Thompson Not Present Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes Yes Votes: 16 No Votes: 0 Motion Carried (c) Tender Award: T19-186, McNaughton Avenue West Improvements, Community of Chatham Councillor B.