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Contents Directory Information ...... 3 Student Fees ...... 23 Welcome/USD 489 Mission Statement ...... 4 Transportation ...... 24 Hays High School Mission Statement ...... 4 Crisis Plan and Emergency Procedures ...... 24 Accreditation ...... 4 Inclement Weather ...... 24 Accreditation cont ...... 5 ACTIVITIES ...... 25 Accreditation cont ...... 6 KSHSAA Scholarship Regulations for Athletes ...... 25 KESA: Full Five- Year Process……………………………….7 Assembly Programs ...... 25 Attendance Regulations ...... 26 Hays High School Site Council ...... 8 Substance-Free Schools ...... 26 Nondiscrimination Statement ...... 8 USD 489 Acceptable Use Policy Agreement...... 31 Academics/Schedules/Calendars ...... 9 HHS Technology Procedure and Management.……..33 Graduation Requirements ...... 9 Hays High School Activities Handbook ...... 36 Maroon and Gold Calendar ...... 10 Administration of Activity Programs ...... 37 Schedule Changes ...... 11 Expectations ...... 37 Pride Time/Academy Period Guidelines ...... 11 Student/Parent/Coach Relationships ...... 38 Academic Progress ...... 12 Memberships ...... 39 Commencement ...... 12 Student Eligibility ...... 39 Grade Cards ...... 13 Participation ...... 39 Progress Reporting ...... 13 Sexual Harassment Policy ...... 40 Scholarship Honors ...... 13 Attendance at Activities ...... 41 Student Records ...... 13 Drug and Alcohol Policy ...... 42 Main Office ...... 13 Scheduling ...... 42 Guidance and Counseling ...... 14 Inclement Weather ...... 24 Health Office ...... 14 Safety ...... 43 Library Services ...... 15 Hot Weather ...... 43 School ID’s ...... 15 Transportation ...... 44 Computers/USD 489 issued Technology Device ...... 15 Off Season Expectations ...... 45 Attendance and Conduct ...... 16 Varsity Lettering Policy ...... 45 Tardiness ...... 16 Budget / Finance ...... 46 Absences ...... 17 Athletic Booster Club ...... 46 Student Conduct and Procedure Code ...... 18 Scholarships ...... 46 Detention ...... 18 Activities / Lettering Requirements...... 46 Suspension ...... 18 Appendices ...... 49 Electronic Equipment ...... 19 Dual Participation Contract ...... 49 Student Valuables ...... 19 Alternative Transportation Form ...... 49 Weapons Policy ...... 19 Self Administration of Medication Form ...... 50 Interrogation and Investigation ...... 19 Medication Authorization Form ...... 53 Nondiscrimination ...... 20 KSHSAA Concussion Guidelines ...... 52 Bullying ...... 20 Concussions & Head Injury Release Form ...... 53 Sexual Harassment ...... 21 KSHSAA Heat Guidelines ...... 57 Dress Code ...... 21 KSHSAA Lightening Guidelines………………………. 64 Drug Dogs ...... 21 Physical Form ...... 66 Discipline Consequences ...... 21 2
Directory Information Board of Education Lance Bickle ~ Lori Hertel Craig Pallister ~ Allen Park Phone Numbers Mike Walker ~ Tammy Wellbrock TBD
Hays High School
Main Office 623–2600 Central Administration Athletic Director 623–2610 Ron Wilson, Superintendent Guidance Office 623–2608 Shanna Dinkel, Assistant Superintendent Health Office 623–2607 Chris Hipp, Assistant Superintendent of Finance Cafeteria 623–2613 Kyle Carlin, Director of Special Education
FAX 623–2609
Hays High Administration District Office USD 489
Superintendent 623–2400
Martin Straub, Principal Addresses John Linn, Asst. Principal
Fred Winter, Asst. Principal USD 489 District Offices Lance Krannawitter , Asst. Principal, 323 W. 12th Athletic Director Hays, KS 67601
Hays High School 2300 East 13th St. Hays, KS 67601 Hays High Alma Mater Out upon the western prairie Waves our banner high
Far surpassing wealth unspoken,
Sealed by friendship’s tie Loved and cherished Websites Brave and true USD 489 District Website Dear to every heart
www.usd489.com Hail to thee, our Alma Mater
Hail to dear Hays High
Hays High School Website
www.hayshighindians.com
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USD 489 Mission Statement: To provide a quality learning experience for every child in every classroom every day.
Hays High School Mission Statement: Empowering all students for tomorrow’s challenges
Kansas Education Systems Accreditation (KESA)
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KESA (continued)
For more information about the Kansas Education System Accreditation (KESA) process, see this link: http://www.ksde.org/Agency/Fiscal-and-Administrative-Services/Communications-and-Recognition-Programs/Vision-Kansans-Can
The Kansas State Department of Education (KSDE) accredits public schools in our state based on quality criteria that is set by State and federal programs.
Assessments / Kansas Assessments 2020-2021: Freshmen: No Kansas Assessments, STAR will be taken locally in August, December, and May Sophomores: Kansas Assessments in Math and English Language Arts Juniors: All Juniors will take Kansas Assessments in Science and Social Studies. Locally, all Juniors will take either the ACT, the ACT WorkKeys Assessment, or both. Seniors: No Kansas Assessments, ACT will be taken by most seniors. *For more information regarding performance of Hays High School in the Kansas Assessment Program, reference: Kansas Report Card: https://ksreportcard.ksde.org/
The Kansas accreditation program requires schools to participate in a comprehensive testing program in Math, Reading, Science every year and Social Studies and Writing every-other year. Additionally, schools must attain the following standards: • State assessment participation rate of 95% HHS attained 99% participation rate • Graduation rate of 80% (calculated for a four-year cohort group) HHS attained 95% 4-year cohort graduation rate • Student Attendance rate of 90% HHS attained a 92.5% attendance rate • Less than 10% of students Chronically Absent HHS experienced 14.6% of students Chronically Absent • In addition to these percentages applying to the total number of students, there are ten student subgroups that must also meet or exceed these marks: • Students who qualify for free & reduced meals • Migrant • Students with disabilities • English Language Learners (ELLs) • Gender • Each racial/ethnic group of African American, American Indian, Hispanic, White, Asian/Pacific Islander/Hawaiian and Multi-Ethnic
USD 489, after studying data, surveying parents, students, and staff chose RELATIONSHIPS and RELEVANCE as our goal areas. Each school then developed a school improvement plan to accomplish improvement in these areas.
Hays High School’s Goals are: • Hays High will improve RELATIONSHIPS between students, staff, and families increasing positive interactions between these groups. • Hays High will improve the level of RELEVANT teaching and learning through aligned curriculum, relevant instruction, increased student engagement, and effective integration of technology.
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Hays High School Site Council The mission of the HHS Site Council is to offer advice and counsel in setting goals and priorities for the school based on data collected. The Site Council will be responsible
for assisting in the evaluation of these goals and in helping to determine the methods to
be employed in accomplishing them.
The HHS Site Council will have representation from the following: constituencies: Parent/Community Representation Staff Representation
• Business/Management Technology • School Improvement • Communications/Fine Arts • Certified/Administration • Engineering/Mechanical/Technical • Certified/Support/Guidance, Health, • Health Science/Human Services • Special Education • Academic Achievement • Classified/Secretarial, Custodial, Dietary, • Activities/Athletics or Paraprofessional • Activities/Non-Athletic • Student Assistance • Parent Volunteers • Technical Training • University • Community Partnerships
The HHS Site Council meets once each month. Meeting times will be announced in the Hays High Happenings and the HHS Website (www.hayshighindians.com ). Everyone is welcome to attend, and there will be opportunities for audience participation.
If you have questions regarding this, please Nondiscrimination Statement contact the Title IX Coordinator or the Section 504 Coordinator:
Unified School District 489, Ellis County, Hays, Kansas, does not discriminate on the basis of race, color, national origin, sex, age, disability, religion or handicap Ron Wilson in admission or access to, treatment of employment in its programs and activities. Superintendent of Schools Neither will the district tolerate sexual harassment. 323 West 12th Street It is the intent of USD #489, to comply with both the letter and spirit of the law in making certain discrimination does not exist in its policies, regulations, and Hays, Kansas 67601 operations. (785) 623–2400 Grievance procedures for Title IX and Section 504 have been established for
students, their parents, and employees who feel discrimination has been shown by local education agency.
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Academics/Schedules/Calendars
Regular Daily Schedule
Hays High School operates under a ten-period schedule that rotates over two days. Gold and Maroon days alternate as shown below. Classes are 86 minutes long. Pride Time—Gold/Maroon—will include time for tutoring, relationship building, Career Cruising activities, counseling, homework, independent study, assemblies, elections, club meetings, and other activities. Academies are grade specific that have random selection of students to provide early interventions for testing, study skills & career strategies when
needed.
Gold/Maroon Lunch Day 20 Min
Pride
G/M 1 G/M 2 Time G/M 3 G/M 4
7:55 - 9:26 - 10:57 - 11:42 - 1:39 - See the Hays High School Course Guide for information
Pass Pass Pass 9:21 Pass 10:52 11:37 1:34 3:05 regarding: • Kansas Board of Regents Recommended Curriculum • NCAA Guidelines • Qualified Admissions (Regents Pre-College Curriculum August 2020 Requirements) Monday Tuesday Wednesday Thursday Friday • Technical College Credit • University Credit 24 25 26 27 28 • Work Experience Inservice Work Day Gold Maroon Gold • Correspondence Courses 31 • Academic/Career Testing Options and • Special Education Maroon
September 2020 Graduation Requirements Monday Tuesday Wednesday Thursday Friday 1 2 3 4 Language Arts 4 Gold Maroon Gold Maroon 7 8 9 10 11 Social Studies 3
Labor Day Gold Maroon-Early Gold Maroon • Which must include 1 credit of American History, Release 1 1 /2 credit of American Government and /2 credit 14 15 16 17 18 of World History. Gold Maroon Gold Maroon Gold Science 3 21 22 23 24 25 Mathematics 3 Maroon Gold Maroon Gold Maroon Physical Ed/Health 1 28 29 30 1 • A combination which includes at least /2 Physical
Gold Maroon Gold 1 Education activity and /2 Health credit. Fine Arts 1 Transfer Students Art Foreign Language Transfer students are expected to meet Music Language Arts Electives requirements set forth by the USD 489 Board of Education. Seniors transferring after the Practical Arts 1 school year has begun, may choose to Agri-science Business complete requirements to earn a diploma from their previous attendance center. Family/Consumer Science Industrial Technology
Computer Technology 1 Elective Studies 8
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Schedule Changes • On the last day of each school week, students will review their grades with their PRIDE Time teacher, identify reasons All students are required to enroll in 7 units of credit or be approved the grades are low within the PowerSchool gradebooks, and to participate in special programs supervised by the school. Fifth- check Canvas. The student may be directed to classes if year seniors may enroll in fewer than 7 units of credit with the needed. approval of the principal. After the final enrollment for the school A PRIDE Time pass will be signed by the teacher as students leave semester, schedule changes will be considered only under the and when they reach their destination. Students will initiate passing following conditions: by writing the date and destination on the pass; ONLY • The request has been made by a teacher or administrator to TEACHERS/PARAS may fill out the rest of the pass. Students may meet the special needs of the students, school, or staff. pass multiple times during one PRIDE Time period. While students • The request has been made by the student and parent on or can determine their passing destinations, teachers are responsible before the 5th day of the semester. A form provided by the for determining the destinations when students demonstrate they office must be completed and signed by all involved parties are struggling in specific classes. A teacher’s directive trumps a before the changes become effective. student’s choice. • Pre-enrollment changes should be made on or before the last day of school. • All fees must be paid or transferred before getting a new Rules and Regulations schedule. Students may • Requests for a schedule change after the 5th day will be considered only with the agreement of the subject teacher, • pass to teachers who they have for class, sport, or school activity. counselor, parent, and administrator that the student is • visit their teacher/staff member for individual tutorial assistance. inappropriately placed. • participate in scheduled meetings, assemblies, college • A grade of “F” for the semester will be placed on the permanent representatives’ visits, career presentations, career field trips, etc. record for any course that is “dropped” without such approval. • access the library, counseling, or health office with cause. • collect/complete makeup assignments, tests, etc. • visit restroom facilities and drinking fountain within five minutes PRIDE Time (Formerly Seminar) /Academy allowed for passing between destinations. Period Guidelines • conduct business in the main office, athletic office, or cafeteria. • work on assignments, projects, reading, or other academic PRIDE Time is a required part of each student’s schedule. PRIDE pursuits. Time period is from 10:57-11:37 a.m. each day and passing will • work on collaborative group projects in the room of the teacher begin no earlier than 11:04 a.m. (11:09 a.m. on the last day of the who assigned the endeavor. school week) PRIDE Time has several valuable purposes: • PRIDE Time provides students the opportunity and Students may not (abuse will result in “no-pass”) responsibility to seek individual help from teachers • take more than five minutes between destinations during PRIDE although it will not remove entirely the need for before and Time. after school meetings or teacher/student work sessions, • be tardy (at start or end of period). but it should reduce classroom interruptions. • bring food and drink to PRIDE Time without teacher approval. • Beginning in the 2020-2021 school year, PRIDE Time will • skip PRIDE Time. include schoolwide activities related to building positive • carry food/drink anywhere in halls or use the HHS vending RELATIONSHIPS, guided academic planning and machines once PRIDE Time has begun. counseling, career-focused classroom activities, and • neglect to get teachers’ signatures/times on the passing sheet events RELEVANT to student topics. each time movement takes place. • Numerous “life skills” and career presentations will be • go to the parking lot without checking out/in through the office. regularly offered for students, based on their career • travel to socialize or distract students who are studying. interest inventory and future career goals. Off-task, non-academic activity will result in disciplinary action. • At the beginning of PRIDE Time, students will be required to open and review their USD 489 Outlook email account, read any messages, and reply accordingly. Consequences of PRIDE Time Abuse • On the first day of each school week, PRIDE Time 1st offense - Loss of pass next PRIDE Time period (“no-pass”) teachers will review the HHS and students’ Outlook 2nd offense - Loss of pass next two PRIDE Time periods Calendar. (To improve organizational skills, students will 3rd offense - Loss of pass for one month participate in an Outlook Calendar tutorial to learn how to 4th offense - Loss of pass for remainder of semester send and accept invites, color-code commitments, set up reminders, and move items from one calendar to Students with forged signatures or times on their PRIDE Time pass another). will lose pass privileges for the remainder of the semester. • There will be no schoolwide activities during PRIDE Time Students who lose their pass will stay in their assigned PRIDE Time on Mondays. Preparation and organization for the week room during five subsequent PRIDE Time periods. After this time, will be the focus in each room. they may obtain a new pass from their PRIDE Time teacher.
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All teachers have the authority to control the learning environment D+ 1.5 70–72 in their classrooms. D 1.0 66–69 D- 1.0 63–65 PRIDE Time is a structured learning environment that demands a F 0 62 and below quiet atmosphere. Teachers may limit the number of students in I — Incomplete their classroom during this time and set additional standards to make their PRIDE Time classes work. Grade point average (GPA) is determined by dividing the total grade points by the total potential credits. Any teacher or supervisor may issue a “no-pass” to a student. Each “no-pass,” including tardiness, is cumulative. Attempts will be made to notify students, in advance, of PRIDE Testing Out Time activities, so they may plan homework/independent study College Level Examination Program tests are available to students. time. Students need to be aware that scheduled events take priority, Please see Board of Education policy handbook for more information. and attendance may be required. Prior Earned Credit Academies are grade specific classes that have random selection To graduate from Hays High School, ALL students must earn three of students to provide early interventions for testing, study skills & full credits (units) of math taken during grades 9-12. Students who career strategies. If passing is allowed during Academy, PRIDE wish to meet the Regents Qualified Admissions Curriculum must Time guidelines apply. specifically take 3 units of math in high school at or above the level of Algebra I. Guided Personal Study (GPS) GPS is offered every hour and is a full 86-minute class Double enrollment in Math period. It meets every other day just like a core or elective Students who enroll in more than one math class as a freshman or class. GPS is a required class but is set up for pass/fail and has sophomore are still required to take a math class during their junior no credit. GPS may be used as a study hall, to make up tests year. Failing to stay current in math skills through high school has a or work from missed classes for an excused absence, or to sit in very negative effect on the future of students. on missed lectures of classes that may be open for a student during their assigned GPS period. GPS offers “reteaching” Middle School Students and High School Courses opportunities which allows students to fully understand subject Middle school students can enroll in high school courses under content. certain conditions. Guidelines for GPS: • The student must be enrolled for the class at the high 1. GPS will be orderly, quiet, and an opportunity for students school. to work on assigned homework. • The class is not available at the middle school. 2. Students must maintain a 80% (8 or less absences) • Grades for the transcript will be given and recorded. High attendance rate and be in good standing to receive school credit will not be awarded and grades will not passing grade for class. calculate in cumulative GPA. 3. All students needing to be excused from GPS MUST have • Students cannot take a high school class without a pass from a requesting teacher. receiving a grade. 4. Students can only play music if they have headphones to • The recommendation to be enrolled in a high school class silence the sound and may lose privilege if decided by should be a joint recommendation between the parents GPS staff. GPS staff will set guidelines for music. and the middle school. 5. No Food or Drink (except bottled water) allowed in GPS • Mathematics courses completed in middle school will not classroom. count toward the Qualified Admissions math requirement 6. Failure to follow GPS rules can result in ISS or OSS of three units at or above the level of Algebra I (Kansas suspensions. Board of Regents Qualified Admissions Curriculum). 7. Rules may be changed or added as needed throughout school year. Fr. - Sr. Status Hays High School determines student classification by the Academic Progress following criteria:
Grading Scale 0–4 credits freshman status Unified School District 489 uses the following uniform 5–10 credits sophomore status grading scale: 11–17 credits junior status A+ 4.0 99–100 18+ credits senior status A 4.0 96–98 A- 4.0 93–95 Commencement B+ 3.5 90–92 Students who have successfully completed all of the requirements B 3.0 86–89 for graduation as listed in board of education policy have the B- 3.0 83–85 opportunity to participate in the baccalaureate and/or C+ 2.5 80–82 C 2.0 76–79 Commencement ceremony. If a student has failed to complete one C- 2.0 73–75 or fewer credits, then the student may participate in said 12 ceremonies if the student has arranged to complete the required quarterly honor roll, not by the cumulative GPA. Students with course work. Such arrangements must be approved by the incomplete status in any class are not eligible for honor roll status. principal. No student shall receive a diploma until all requirements The Hays High Academic Booster Club (ABC) recognizes student have been completed. academic achievement with “Breakfast for Champions” at the end of the first and third nine weeks grading periods. Additionally, the ABC Cum Laude, Magna Cum Laude, and Summa Cum Laude. hosts an academic honors reception near the end of the school year • Cum Laude—achievement of a cumulative grade point for students who have maintained an accumulated GPA of at least average of 3.60 to 3.79 on a 4.0 scale 3.3. • Magna Cum Laude—achievement of a cumulative grade point
average of 3.80 to 3.89 on a 4.0 scale • Summa Cum Laude—achievement of a cumulative grade point ACT Deadlines average of 3.90 to 4.0 on a 4.0 scale The official honor awarded will be based upon final grade indexes ACT test dates and registration postmark deadlines as noted on the transcript. for school year 2020-2021 are as follows: Foreign Exchange Student Commencement Participation Test Date Registration Deadline Regarding participation in Hays High Commencement, the following Sep. 12, 2020 Aug. 14, 2020 applies: If the year that a foreign exchange student attends Hays High Oct. 24, 2020 Sept. 18, 2020 School completes their secondary education in their country and Dec. 12, 2020 Nov. 6, 2020 qualifies them for high school graduation in that country, the foreign exchange student will be allowed to participate in Hays High’s Feb. 6, 2021 Jan. 8, 2021
Commencement but will not receive a diploma. If the student’s year Apr. 17, 2021 March 12, 2021 at HHS is not their last year in secondary education, he/she will not participate in commencement. June 12, 2021 May 7, 2021
July 17, 2021 June 18, 2021 Foreign Exchange Student Policy
Admission of foreign exchange students for first semester shall be made before the beginning of a semester. Foreign exchange Student Records students will be enrolled on a space-available basis, subject to class The district collects and maintains only that data about individuals size. Foreign exchange students shall maintain passing grades in which is necessary for the schools to accomplish their primary all subjects and maintain good standing status with the goals. No information other than that used for personal school/district. Only full year Foreign Exchange students will be identification and factual data of a cumulative nature will be accepted. collected, maintained, or disseminated without informed consent of
Grade Cards the individual and/or the parent or guardian of students.
Grade Cards will not be issued via hard copies, rather, parents will be emailed student grades at the semester and parents may obtain Student Directory Information grades by logging on to PowerSchool. If parents do not have Certain information is routinely released at various times during the computer access they may call the high school office and school year. This information is classified as directory information. arrangements will be made to get grades to them. All grades are a The following categories are listed as directory information: cumulative indicator of progress leading to the final semester grade. student’s name, address, telephone number, picture, parent or All grades (credit earned) will be recorded on the transcript in half- guardian, date and place of birth; weight, height, participation in and credit increments. eligibility for officially recognized activities and sports; dates of attendance or grade placement; honors and awards received; and Progress Reporting the most recent educational agency or school attended by the The professional staff will work with students to develop student. If you choose not to have any of this information released, personalized strategies designed to promote student success. you will need to contact the HHS administration (623-2600). Grades are online via PowerSchool and parents/guardians are encouraged to check on their student’s grades weekly; parents may Main Office contact the guidance office or the high school office to get their PowerSchool login id and password. The Counselors will notify The main office staff is available on school days between 7:30 a.m. parents and administration in cases where senior students are at and 4:00 p.m. to answer questions and provide information to risk for unsuccessful completion of graduation requirements. students and parents. Visitors are required to report through the office Moreover, the parents of junior students who have not earned upon arrival. We ask that students notify the office of any changes in sufficient credit to be classified as a senior will be notified. guardianship, address, phone number, e-mail, work information, etc. Summer office hours are Monday-Thursday. 7:00 a.m.-5:00 p.m. Scholarship Honors Messages: A telephone is available in the office for students to Honors in scholarship will be based on a 4.0 scale and students use in emergency situations. Students will not be called to the must have achieved a minimum GPA of 3.3 to be eligible for the office for phone calls from anyone other than a parent/guardian. 13
All messages will be emailed to the students via their HHS email input of the parents and the health care provider, will develop a account. Students should check their USD 489 issued special health care plan addressing the specific needs of the technology device daily to determine if they need to pick student. something up in the office. Copy: Copiers are provided for instructional use only. (No Illness/ Injury: Students who become ill or injured at school should personal copying use, please.) promptly notify their teacher and report to our Health Office. Lost & Found: Students may report/inquire about lost and found Students will require parental permission, or the permission of items through the main office. another parent-authorized adult, to be excused from school for a health-related reason. This permission must precede the student Fees: Are collected in the main office, except for leaving the school building. Every effort will be made to contact a lunch/breakfast costs. parent or guardian in case of serious illness or accident. Transcript information is available through the main office. Attendance questions should be directed to office personnel. Medication Procedure: It is recommended that every possible The display/distribution of materials & information will be subject means be taken to give students medication at home. If it becomes to administrative approval on an individual basis prior to being necessary for a student to take any form of medication at school, posted. these steps must be followed: 1. A parent or guardian must complete and sign a Medication Request Form available in the school office or Student Visitors on the school web site. Students requesting to visit classes will be considered in the event 2. The medication must be in the original, completely labeled there is a pending transfer to Hays High. Requests will be container. considered when given a 24-hour notice except for the last week of each semester. 3. All medication will be kept in the Health Office. Any exceptions to this must be prior approved. Students requiring daily medications will be responsible for Student Services reporting to the Health Office at the specified time. Immunizations and Health Assessments: Kansas law and USD
489 policy requires all students to meet immunization requirements Guidance and Counseling and to have these records on file at school. Students not meeting The Guidance Office serves to assist students with questions or - these requirements will be excluded from school. problems about classes, educational plans, future occupational Contagious Diseases: Students exhibiting a fever or symptoms of goals, abilities and aptitudes, as well as personal problems. The a serious illness or contagious disease should remain home for at counselors make scholarship information and applications available least 24 hours after they are free of fever (over 100 degrees) to students throughout the year. without the use of fever-reducing medication. Students are assigned to counselors alphabetically by last names. Screenings: Hearing and vision screenings will be conducted as Office hours are 7:25 A.M. to 3:15 P.M. The Guidance Office may be required by Kansas state law and by parental request. reached at 623-2608. Students may visit the Guidance Office after Parents/Guardians will only be notified of results outside of normal securing permission from the teacher whose class they will miss. limits. Students without permission will be considered unexcused except in Personal Safety: Some courses, by their nature, require special cases of emergency whereby the classroom teacher will be notified safety precautions. Students are expected to demonstrate to assure accurate classroom attendance records. When possible, knowledge of and follow safety regulations as required by the students are encouraged to schedule appointments to meet with instructor. their counselor during their GPS or Pride Time so as not to miss class time. Parents are encouraged to make appointments to see Anorexia Nervosa and Bulimia: These weight-related disorders the counselors. Counselors often initiate student contacts by have become an increasingly dangerous problem for some arrangement with the classroom teacher. Counselors initiate such students. To help assure the safety of all students (especially those contacts to review student school progress, career, and post- involved in school activities), USD 489 and the Hays Medical Center secondary education plans. have formed a partnership to help students with anorexia or bulimia. The following procedures will apply: A school psychologist is also available to work jointly with the counselors in meeting the needs of individual students. Referrals • Any student suspected of unusual weight loss will be contacted for special education services are normally initiated through the by school officials; parents will be notified of the concern. counselors. • Students involved in school-sponsored activities and who are suspected of unusual weight loss may be suspended from that Health Office activity. A school nurse is available in the Hays High Health Office most • If suspension from an activity occurs, it will be necessary to days beginning at 7:25 a.m. The district employs registered nurses complete a physical examination (above and beyond the to serve the schools for health-related needs and health education. physical required by the KSHSAA) with medical documentation Parents should report any special health condition involving their stating that the student’s health is not at risk. When this child to the school nurse. If necessary, the school nurse, with the documentation is produced, the suspension will cease.
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• If the tending physician feels that there is a substantial weight- Computers/USD 489 Issued Technology Device loss problem and involvement in activities could be detrimental Obtaining a computer/USD 489 issued technology device is a to the student’s health, the suspension will continue until further requirement. It is an essential instructional tool. Computers/USD medical documentation indicates that the student’s health is no 489 technology devices are provided to each student after the longer in jeopardy. student and guardian sign the loan agreement form. The Peanut and Tree Nut Aware Schools: Due to a variety of food agreement has a fee/deductible to be determined by the USD #489 allergies, the schools are peanut/tree nut aware, so please avoid BOE which must be paid by the guardian in the event of non- sending food items that may contain these known food allergens. warranty damage or theft. Students are to use the device in The school cannot be responsible for food brought to the school by accordance to the device regulations and acceptable use other students and/or parents. agreement. (See Device Link) No personal computers/notebooks/iPads are allowed in the school. Failure to Controversial and/or Sensitive Issues: If a student or the parents follow the rules of use for the device will result in disciplinary action of a minor student believe any instructional presentation would be that can include confiscation and/or suspension. It is the student’s contrary to their moral or religious convictions, the student will be responsibility to bring the device to the Computer Care Unit (CCU) excused from the class/presentation upon written request by the when repairs are necessary. The CCU is in the HHS library. parent/legal guardian.
Library Services See website for CCU Link The Library is open until 3:30 p.m. The school library provides the latest online electronic resources via the Hays High School Library or go to: web page http://www.hayshighindians.com/staff/ICU/index.html (http://hayshighindians.com/resources/library/index.html) Subscription services, as well as Kansas State provided databases, can be accessed 24/7 at school and at home. Traditional services are provided-web based card catalog, reader’s advisory, search tools, copy machine, interlibrary loan, and research help. Acceptable Use Policy Agreement USD 489 Hays, Kansas Circulation USD 489 offers a comprehensive system of technological equipment. Users may have access to internal and external resources in order to Materials may be checked out as follows: retrieve and process information designed to facilitate learning and Fiction & Nonfiction books-4 weeks-may be renewed. enhance educational information exchange. DVDs-do not check out to students. Digital Cameras-do not leave the building. USD 489 assumes responsibility for the management of the structure, hardware, and software that allow users access to Materials checked out overnight must be returned before the information technologies for educational purposes. District equipment beginning of the next school day includes (but is not limited to computers, drives, printers. scanners, networks, video and audio recorders, cameras, photocopiers. Library Overdue and Fines: telephones, modems, and other related technological resources. • Students must pay for lost or damaged items-replacement Software includes (but is not limited to) computer software, print and cost. non-print resources. Networks include (but is not limited to) all voice, •All library materials must be returned or paid for upon video and data systems, including the district's internal network and the enrollment for the new school year Internet. • Fees are the responsibility of the student The purpose of these technology systems is to facilitate School ID’s communications in support of education and research that is consistent with educational objectives and the outcomes for USO 489. The • Students are issued I.D. cards during enrollment. These school district reserves the right to monitor all use of technology cards provide proof of identification to use for admission into systems. The district may, at its discretion, review all technology all school dances and regular season sporting events, as systems accessed by users. Such monitoring may be conducted well as functioning as the students’ lunch card and library without notice. Acting as agent of USD 489, the administration will card. Only current cards are accepted. determine if specific use of the technology systems is appropriate • Students may purchase a replacement card for $6.00 in the and/or consistent with acceptable use. This decision is final. The use main office. of district technology systems is a privilege and may be revoked at any • Students should carry I.D. card always. time. USD 489 is not responsible for any actions taken by the users that • No admission refund allowed after the event. do not support the purposes and outcomes of USD 489.
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Internet Safety Policy USD 489 Hays, Kansas • Student should not reveal any personal, confidential, or USD 489 utilizes a wide variety of devices and computer systems private information about themselves or another individual with Internet capable access. The purpose of these systems is to such as home address, phone number, etc. Staff should facilitate information and resources in support of education and not reveal any personal, confidential, or private research that is consistent with educational objectives and the information about students as to comply with the “Family outcomes for USD 489. The district’s Internet Safety Policy will Educational Rights and Privacy Act” (FERPA) follow the guidelines set forth by the Children’s Internet Protection • Access to social networking websites or chat room web Act (“CIPA”) and Neighborhood Children’s Internet Protection Act sites is prohibited except for sites that have been (“NCIPA”). The Internet Safety Policy will apply to students, staff, approved by administration as educationally appropriate. and anyone else that accesses the USD 489 network or computer • Representing oneself as someone other than who you systems. are, including using someone else’s account number or password. (e.g., “fraud”, “identify theft”) The school district will employ an Internet filtering mechanism as a • Allowing someone else to use your account number or technology prevention measure to block access to material deemed password except for authorized technology personnel. as pornographic, child pornography, obscene, or otherwise harmful • Vandalism, damaging equipment, or intentionally wasting to minors. The organization does not warrant the effectiveness of resources. This includes physical damage as well as Internet filtering. Acting as an agent of USD 489, the district digital damage, such as deleting data or defacing district systems administrator and technology coordinator are responsible websites and computer systems. for management of Internet filtering mechanism. • Removing hardware and/or software from the premises It shall be the responsibility of all members of the USD 489 staff to without prior authorization. educate, supervise, and monitor appropriate usage of the computer • Violating any federal or state copyright or unfair trade law. network and access to the Internet in accordance with this policy. It This includes the unauthorized downloading or storing of is also their responsibility in educating minors on appropriate online copyrighted music and movies. behavior, including interactions with other individuals on social • Violating any federal, state, local, common law, or criminal networking sites/chat rooms, cyber bullying awareness and law. response, safe usage of electronic mail, instant messaging, and • Conducting any activity that exposes the district to other forms of direct electronic communications. litigation or expenses. The privacy of users is limited and the school district reserves the • Violating any laws that might suggest libels or slander. right to monitor all use of technology systems. The district may, at • Personally benefiting from the sale of "User-Developed its discretion, review all technology systems accessed by users. Subject Matter" created while under the supervision or Such monitoring may be conducted without notice. employment of USD 489. The use of district technology systems is a privilege and may be revoked at any time. Failure to adhere to network policies and rules may subject users to warnings, usage restrictions, disciplinary See pages 31-33, Hays High Technology Procedure and actions, or legal proceedings. USD 489 is not responsible for any Management. actions taken by the users or any loss of information by the user. Acting as an agent of USD 489, the administration will determine if specific use of the technology systems is appropriate and/or consistent with acceptable use. This decision is final. Attendance and Conduct As part of the School Improvement Goal of developing student Prohibited User Activity may include but is not limited to: RESPONSIBILITY, Hays High School will promote employability skills related to prompt, consistent attendance at school—moreover, • Accessing material deemed as pornographic, child the courtesy of timely notification, completion of academic pornography, obscene, or otherwise harmful to minors. responsibility, and the dignity of responsible acceptance of • The act of circumventing, tampering, disabling, or relaxing consequences imposed for inappropriate action/inaction. the Internet filter is strictly prohibited except by authorized technology personnel for bona fide research or other Tardiness lawful purposes. Tardiness is defined as “late” to class. Any student more than 15 • Using the technology systems to disrupt the activity of minutes late to class shall be reported as absent. Students tardy to others, to harass or discriminate against others. (e.g., class should secure a pass from the office or from the teacher “cyberbullying”). responsible for the delay to be excused. An office pass does not • To gain unauthorized access to computer systems or excuse a tardy. Parents cannot excuse tardiness. If a student is programs, or to initiate any type of malware or virus in any tardy to class without a pass, he/she may be subject to disciplinary computer system or program. (e.g. “hacking”). action by the classroom teacher. Continued tardiness may result in • Using profanity, obscenity, discriminatory language, referral to the office and detentions before school assigned for each vulgarities and other inappropriate language, graphics or occurrence. Parents will be notified if tardiness becomes an issue. sound on the computer system or in any electronic
communication.
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Absences 3. Parents will be notified in the case of an unauthorized absence Procedure to Follow when Student Must Be Absent by personnel and/or automated telephone message each day. Upon receiving the notice, parents have until the end of the next Whenever and as soon as a student is aware that a scheduled school day to clear the record by calling the school to authorize the absence must take place, students must make arrangements prior absence and/or by contacting appropriate school personnel to clear to the absence with the classroom teacher as to when work missed up any errors or omissions. must be completed. It is up to the teacher’s discretion when work is due. Once at school, students will not be permitted to leave the building (even to go to the parking lot) without signing out through the office. Students assigned incomplete grades have 2 weeks from the assigned administrative date to complete work. If the student chooses to leave the school grounds at any time without signing out in the office or chooses to sign out without When advance notification is not possible: securing authorizing as described above, the absence will be treated as an unauthorized absence and cannot be authorized 1. Parent/Guardian should telephone the school at (785) 623– after the fact. 2600 to notify office personnel of the student’s (partial day or full day) absence. This notification should be made prior to the absence Points of Clarification whenever possible and no later than the end of the school day on the day following the absence. Exception will be made ONLY in • If, for example, a term paper/long-term assignment is extreme cases. A telephone message center is available for those assigned when the student is absent unauthorized, the student times when school is not in session. will be expected to complete the term paper/assignment on the assigned due date. In the case of an authorized absence, the A) If the student will be absent more than one day, please paper must be turned in at or before the next class meeting indicate the number of days involved when calling and/or call in following the absence. each day to report the absence. • If, for example, a test is given during the unauthorized absence, B) Homework may be obtained by emailing the student’s the student forfeits the right to take the test and a zero will be teachers and/or accessing Canvas for assignments. Requested recorded. homework may be picked up in the office after 3:05 p.m. • If, for example, classroom activities are missed during the C) All authorized absences must be arranged by verbal or unauthorized absence the student will not be able to make up written permission of the parent/guardian prior to the student’s the activity and a zero will be recorded in the grade book. departure. If it is necessary for a student to leave the school for unavoidable medical appointments, etc. during the school day and • If, for example, a classroom activity conducted during the the parent cannot be reached to grant such authorization, we will unauthorized absence requires that homework be completed at attempt to verify the appointment with the doctor’s office. Such the next class meeting, the student must turn in the work at the verification will assume parent authorization. next class meeting. If the assignment requires instruction to be completed, the student must seek that instruction from the If the student chooses to leave the school grounds at any time teacher or from other students as appropriate during Pride Time without signing out in the office or chooses to sign out without and/or outside the school day. Class time should not be securing authorization as described above, the absence will be interrupted. treated as an unauthorized absence and cannot be authorized after the fact. There is no cause for exception to this • If, for example, during an unauthorized absence, class time can expectation for all students. As in the case of any unauthorized work on writing exercises and the work is due at the next class absence, the school will attempt to notify the parent/guardian of the meeting, the student must complete and turn in the writing absence via the automated phone system. assignment at the next class meeting. If students are expected to use the exercise in some fashion during the next class - Students will not be released to the care of an meeting, the student will be expected to come prepared. individual other than a legal parent/guardian without consent of the parent/guardian. • If, for example, a lab or portion thereof is performed in class during an unauthorized absence, the student forfeits the right to Students will not be excused from one class to work on complete that portion of the lab and/or receive full credit for the projects/assignments from another class. final report. 2. Upon returning to school, the student should visit with each of • If, for example, a reading assignment from a “classroom set” of his/her teachers from the day(s) of absence to receive materials materials is completed by other students during the and instructions regarding missed classes. All work missed will be unauthorized absence, the student must read the materials due at the following class meeting or as assigned by the instructor before the next class meeting. for longer-term projects. Students, whose absence due to illness or other unavoidable circumstance has been authorized by a parent, • Even though some work (such as a PE lesson, music rehearsal, may arrange with the instructor for additional time as is agreed etc.,) cannot be made up regardless of whether the absence is necessary and appropriate. (Since work continues to accumulate, it authorized or unauthorized, some consideration (for example, is deemed best for the student that all work be completed in as alternative assignments) will be given for authorized absences timely a fashion as possible; therefore, a reasonable timeline for involving circumstances beyond the student’s control. completion of the work should be arranged.) Students whose “Alternative work” and/or “extra credit” assignments are not an absence has not been authorized will forfeit the opportunity for option for unauthorized absences. additional time to make up work.
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A reminder: These points relate to unauthorized a misdemeanor, if the pupil is a juvenile, would constitute the absences! They are intended to serve as a guide and in no way, commission of a misdemeanor if committed by an adult; or imply an all-inclusive list. F. Disobedience of an order of a teacher, peace officer, or school Truancy is defined by KSA 72-113 as lawful and authority, when such disobedience can reasonably be anticipated to inexcusable absence from school for three consecutive days, or five result in disorder, disruption or interference with the operation of days or more within a single semester, or seven days in a school any public school or substantial and material impingement upon or year. An unexcused absence is defined as absence from school for invasion of the rights of others. any significant part of the school day in which a student is not in Though there is a need for some administrative discretion with attendance and neither the parent /guardian nor the school is aware regard to individual situations, these and other disciplinary and/or approves the absence. “Significant part of the school day” is consequences are enforced uniformly and fairly for all. defined by USD 489 as one period or more. The school will adhere to the requirements of KSA 72-113 in informing parents and the county attorney of nonattendance. Emergency Safety Intervention (ESI) Students not living with parents or guardians may be required to K.A.R. 91-42-1(c) defines an emergency safety intervention (ESI) provide documentation to excuse their absences. Requested as “the use of seclusion or physical restraint when a student documentation may include but is not limited to: a program of the presents an immediate danger to self or others. Violent action that event attended, or verification from doctors, lawyers, and/or court is destructive of property may necessitate the use of an emergency officers. A doctor is defined as a licensed physician, surgeon or safety intervention.” K.A.R. 91-42-2(a)(3) requires that whenever an dentist. ESI is used, the parent(s)/guardian(s) must be informed in writing Students are expected to maintain at least a 90% attendance rate within two school days. Email meets the definition of notification by during the academic school year. Failure to maintain this rate writing. The ESI policy can be viewed in its entirety at whether the total absences are excused or unexcused may result in https://www.usd489.com/o/usd-489/browse/81819 the student being put on an attendance plan. Once a student is put on an attendance plan he/she will only be excused from school by a doctor’s note or by seeing the school nurse. The time of the Detention appointment should be listed on the doctor’s note. The doctor’s note Students may be detained before or after school at the discretion of is required to be turned into the office no later that two weeks after their teachers/principals. As a general rule, detention will be the appointment. A doctor is defined as a licensed physician, nurse assigned for neglectful and/or disruptive behavior. Students are practitioner, physician assistant, surgeon or dentist. expected to report to detention within seven minutes following the Student Conduct and Procedure Code dismissal bell on the same day the detention is assigned or at the It is the belief of the administration and the Board of Education that teacher’s convenience, unless other arrangements have been made students should conduct themselves in a manner that reflects with the person making the assignment. Students who fail to positively on the school and the community. Moreover, we have a complete assigned detentions, are late to detention, or fail to responsibility to assist students in developing behaviors that will - comply with the teacher’s expectations during the detention may be better equip them for success. Hays High School is bound by the assigned to In-School-Suspension in addition to the detention. It suspension/expulsion law of Kansas (KSA 72-8901-8906), as will be the student’s responsibility to assure that conflicts are follows. resolved so that detentions are served in a timely fashion. When previously made appointments (such as a doctor’s appointment) - conflicts with the detention, alternate arrangements must be made KSA 72-8901: by the student for serving the detention later. Detentions take Be it enacted by the legislature of the State of Kansas: precedence over athletic practices and other after-school activities. Section 1: The Board of Education of any school district may suspend or expel, or by regulation authorize any certified employee Suspension or committee of certified employees to suspend or expel, any pupil In-School Suspension (ISS) guilty of any of the following: Students will be assigned for controlled study in the A. Willful violation of any published regulation for student conduct in-school suspension room for up to ten days or pending a parent adopted or approved by the Board of Education; conference. As a general rule, in-school suspension will be B. Conduct which substantially disrupts impedes or interferes with assigned for willful conduct which disrupts, impedes, or interferes the operation of any public school; with the normal operation of the learning environment. Only work C. Conduct which endangers the safety of others or which that is completed and turned in to the ISS supervisor by the end of substantially impinges upon or invades the rights of others, at the ISS assignment will receive credit. Failure to follow expectations school, on school property, or at a school supervised activity; established for ISS may result in Out-of-School suspension. D. Conduct which, if the pupil is an adult, constitutes the Students enrolled in off-campus programs such as DECA, Allied commission of a felony or, if the pupil is a juvenile, would constitute Health, Auto Mechanics, Student Tutor, university classes, and/or the commission of a felony if committed by an adult; work study may elect to attend these programs during their first in- school suspension, they will not have this option during any E. Conduct at school, on school property, or at a school supervised subsequent suspensions. activity which, if the pupil is an adult, constitutes the commission of
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Short-Term Out-of-School Suspension (OSS) Student Valuables Suspension from school for a period of one to ten days will be - The school district is not responsible for lost, stolen, or damaged assigned to afford the student, parents, and the school the time personal property. The school district does not carry insurance on needed to give careful study to the behavior problem. This action the personal property of students, such as band instruments, will generally be used when conduct results in physical danger / clothing, gym shoes, books, valuable items, money, etc. We - invasion of rights to self or others by word or deed. The final day of encourage students to refrain from bringing large sums of money to the suspension will be served in the ISS room. It is the student’s school (if this becomes necessary, please check it into the office for responsibility to collect missed assignments, complete them, and safekeeping) and to use a lock when using the gym lockers and/or turn them in by the assigned date. hallway lockers. School officials reserve the right to examine lockers at any time as deemed necessary. Students choosing to Activity Participation with Respect to Suspension use a lock are asked to leave a key or the combination in the school office. See section in Activities portion of Student Handbook on page 36.
Long-Term Suspension or Expulsion from School SCHOOL PERSONNEL RESERVE THE RIGHT TO SEARCH STUDENT LOCKERS AND ANY PERSONAL PROPERTY
Arrangements for a formal hearing will be made within ten days of BROUGHT ONTO USD 489 GROUNDS, INCLUDING the suspension to determine the most appropriate disposition of the VEHICLES. STUDENTS HAVE NO EXPECTATION OF individual case. This action will be reserved for such situations as PRIVACY – LOCKERS, CARS, COMPUTERS, BOOK BAGS, continued violation(s) of any published code whereby alternative - CLOTHING, ETC. interventions are deemed ineffective; possession of any item intended for use as a weapon; false fire alarm; or bomb threat. Weapons Policy
Disciplinary Referrals A student shall not knowingly possess, handle or transmit any object that can reasonably be considered a weapon on Six or more disciplinary referrals in a year are considered excessive the school grounds or off the school grounds at a school activity, and may result in a parent/guardian conference and/or disciplinary function, or event. action, which might include a review of continued attendance at This policy shall include any weapon, any item being used as a school. weapon or destructive device, or any facsimile of a weapon.
Violation of policy about possession/use of Electronic Equipment: explosives, firearms, or other weapons as defined in current law HHS requests that students do not bring valuable electronic shall result in expulsion from school for a period not to exceed one equipment due to potential damage, loss or theft. calendar year. During school hours (7:55-3:05) students must have any type of electronic equipment with them turned off and put in their book bag Interrogation and Investigation or locker and out of sight. This includes all electronic devices that Building administrators and others designated by the are considered disruptive to the school atmosphere. Rules and superintendent may conduct investigations and question students consequences will be enforced by the administration on an about infractions of school rules or the student conduct code. individual basis: 1st offense: loss of item for school day; 2nd offense: loss of item and parent/guardian must pick up; 3rd offense: If there is reason to believe a violation of criminal law has been loss of item, parent/guardian must pick up, and student will receive committed, the principal shall notify the appropriate law ISS for two days; Any additional issues can lead to 4-10 days ISS, enforcement agency and may request further investigation of the parent/guardian must pick up device and/or potential loss of device alleged violation. to the end of the school year. Coordination with Law Enforcement
Cell Phones (Including but not limited to smartwatches or any School administrators may meet periodically with local law smart device) enforcement officials to discuss the district’s policies and rules regarding law enforcement contacts with the district. Portable Communication Devices may not be used in school during the school day (7:55-3:05), in detention, or during ISS. The only exception is during the five (5) minute passing period between Initiated by School Administrators and Conducted by classes. (This does not include lunch period or passing to and Law Enforcement Officers from lunch) Rules and consequences will be enforced by the When law enforcement officers investigate and/or question a administration on an individual basis: 1st offense: loss of item for student(s) during school hours, the building principal shall make school day; 2nd offense loss of item and parent/guardian must pick reasonable attempts to contact parents, guardian or representative up; 3rd offense: two (2) days ISS, subsequent up to four to ten (4 – of the student(s) prior to questioning. To the extent possible, 10) days ISS and loss of device up to the end of the school year. reasonable requests of the parents, guardian or representative shall Students bringing electronic equipment on campus do so at be observed. Notification or attempted notification of parents, their own risk. guardian or representative shall be documented by the administrator involved. If a student’s parents, guardian, or representative is not present during questioning of a student, the principal shall be present. 19
Initiated by Law Enforcement Title IX of the Education Amendments of 1972, Section 504 of the The administration shall cooperate with law enforcement officers Rehabilitation Act of 1973, and the Americans with Disabilities Act who are conducting investigations of suspected child abuse. In case of 1990. Information concerning the provisions of these laws, and of suspected child abuse, law enforcement officers shall be the rights they provide, are available from the compliance permitted to conduct investigations during school hours. During a coordinator. demonstrated emergency, the principal shall require identification of law enforcement officials and reasons for the interrogation or investigation of a student. If the principal is not satisfied with either Bullying the identification or the reason, the request shall not be granted. The principal shall attempt to notify the superintendent and the USD 489 and Hays High School are committed to a safe and civil officer’s superiors of the reasons for the refusal. educational environment that is free from bullying for all students, employees, volunteers and patrons. Bullying involves harassment Violations of Criminal Law or intimidation by a bully on a target and may involve witnesses that are followers or defenders. Bullying means an intentional written, Information on criminal conduct shall be turned over to law verbal, or physical act that: enforcement officials. • Physically harms a student or damages the student’s property;
Taking Students into Custody or • Has the effect of substantially interfering with a student’s Students shall not be voluntarily released by school officials to law enforcement authorities unless the student has been placed under education; or arrest or taken into custody by law enforcement or Department for • Is severe, persistent, or pervasive enough to create an Children and Families (DCF). Reasonable effort shall be made to intimidating or threatening educational environment; or notify the student’s parents, guardian or representative when • Has the effect of substantially disrupting the orderly operation of students are removed from school for any reason by law the school. enforcement authorities. Bullying acts, at school and school activities may be written, verbal Interrogations and Investigations or physical and can be manifested in many forms including but not Notification efforts shall be documented. Parents shall not be limited to: notified by school officials when their child is taken into custody by • Verbal - Taunting, jeers, name calling, intimidation, threats and DCF and/or law enforcement because of allegations of abuse or disrespect. neglect. • Cyber – Broadcasting negative information with chat rooms, When a student has been taken into custody or arrested on school email, web blogs, profiles and other information. premises without prior notification to the building principal, the • Sexual – Communication of a sexual nature, unnecessary and school staff present shall ask the law enforcement officer to notify unwanted touching that is not consensual, disrespect. the principal of the circumstances as quickly as possible. • Physical –Touching, pinching, shoving, pushing, hitting, fighting, disrespect. Disturbance of School Environment • Social – Ostracizing, or social isolation; scapegoating, or blaming others; gestures, disrespect. Law enforcement officers may be requested to assist in controlling disturbances at school, and if necessary, to take students or other Consequences and appropriate remedial actions for a student or persons into custody. staff member who commits one or more acts of bullying may range
from positive behavioral interventions up to and including Property Damage suspension or expulsion. Many behaviors that do not rise to the Students who destroy, deface, or vandalize school or level of bullying may still be prohibited by other district policies or student/employee property will be required to pay for losses or building, classroom, or program rules. damages. Willful destruction may result in disciplinary action. First offense: a range from up to 5 days ISS to up to 5 days OSS. USD 489 expects students, parents, volunteers, visitors and/or staff Second offense: The student will be suspended out of school for an witnessing or experiencing bullying to immediately report the extended period beyond 5 days. The student will be provided a incidents to the principal or designee, such reporting will not reflect formal hearing no later than 10 days after notice is given shall be on the victim or witness in any way. Staff is expected to afforded all rights according to KSA 72-8901-8908. Accidental immediately intervene when they see a bullying incident occur. damage should be reported to the office immediately. Students are encouraged to be active defenders of the bully target and not defenders for the bully. Each complaint of bullying should Nondiscrimination be promptly investigated. Reports may be made anonymously, but Discrimination against any individual on the basis of race, color, - formal disciplinary action may not be based solely based on an national origin, sex, age, disability, handicap, or religion in the anonymous report. This policy applies to students on school admission or access to, or treatment or employment in the district’s grounds, while traveling to and from school or a school-sponsored programs and activities is prohibited. The Superintendent has been activity, during the lunch period, whether on or off campus and designated to coordinate compliance with nondiscrimination - during a school-sponsored activity. requirements contained in Title VI of the Civil Rights Act of 1964,
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Sexual Harassment Coaches and sponsors of extracurricular activities may individually What is sexual harassment? Sexual harassment includes (but is set additional guidelines to serve the best interests of their not limited to) unwelcome sexual advances, requests for sexual organizations. favors, and other verbal or physical conduct of a sexual nature. It Appropriateness of dress and appearance will be determined by could be student-to-student, staff-to-student, student-to-staff, or and enforced by the administration on an individual basis. staff-to-staff. Sexual harassment could be perceived as intimidating, hostile or offensive. It could also be directed toward someone Drug Dogs because of his or her gender. At the requests of the Superintendent, Acting Superintendent, and Examples of sexual harassment include but are not limited to: or Building Administration of Schools, Law Enforcement Officers • Sexually oriented verbal “kidding”; may use trained dogs on school premises to identify property which • Sexually suggestive remarks, gestures, or jokes; may contain illegal or illicit materials and to determine whether • Remarks of a sexual nature about one’s appearance; materials are present which may threaten the general health, welfare, and safety of students and/or district employees. Trained • defaming the reputation of an individual by implying sexual dogs may be used for general searches or for specific locations. involvement through verbal rumors or written notes or graffiti; • displaying offensive sexual illustrations; Textbooks and Materials • pressuring or requesting sexual activity; and Students are issued text materials/equipment for every class. • pulling at clothing in a sexual way. Students are responsible for lost or damaged books and will be charged according to cost of replacement. Students should verify Sexual harassment will not be tolerated in USD 489. Regardless of the condition of books with the teacher when they are checked out. whether they are reported or not, sexual harassment problems have negative consequences in the workplace and classroom and can seriously affect the safety, health, and self-esteem of the individual. Discipline Consequences The USD 489 Board of Education’s policies concerning sexual - harassment are on file in the offices of the principals and Alcohol: (possession/ use at school or school activities) counselors. 1. 5 day in-school suspension with assessment, contact Any student who believes he or she has been subjected to sexual law enforcement harassment should discuss the alleged harassment with the 2. Due process: long term suspension, contact law enforcement principal, guidance counselor, or another certified staff member. 3. Due process: long term suspension, contact law enforcement Complaints of sexual harassment will be promptly investigated and resolved. Every effort will be made to preserve confidentiality for Distribution, selling, receiving = Due Process Expulsion both the accuser and the accused, to the extent the investigative process allows. Drugs: (Possession or use at school or school activities) 1. 5 day out-of-school suspension with assessment, Dress Code contact law enforcement This dress code is intended to promote appearance that refrains 2. Due process: long term suspension/expulsion, from interference with the intended function of the school or school contact law enforcement activity or creates potential health and safety hazards. Neatness and cleanliness of personal hygiene is encouraged always. Distribution, selling, receiving = Due Process Expulsion
• For reasons of health and safety, shoes must be worn Tobacco: (includes all e-cigarettes / vapor cigarettes; rolling • Except in those situations where approved by a school- papers, and lighters) possession / use at school or school sponsored group or activity in advance of an activity, activities) headgear (examples: hats, caps, bandanas, sunglasses, 1. 2 days ISS, contact law enforcement stocking caps, head covering) should not be worn in the building until the dismissal bell rings. Hair, particularly at 2. 5 days ISS, contact law enforcement the middle school, should be a natural color. 3. Due process: suspension, contact law enforcement • Items of apparel that are considered distracting, unsafe, offensive, revealing, or suggestive (direct or indirect Assault: reference to alcohol, drugs, sex, profanity, gang affiliation, 1. 5 days OSS, contact law enforcement Satanism, tobacco, etc.) should not be worn. 2. Due process: suspension / expulsion, contact law enforcement • No bare backs or shirts which expose stomachs are permitted. Bus violation: 1. Conference for bus violation Students dressed inappropriately may be asked to secure the proper attire before returning to class. 2. Conference for bus violation / detention 3. Conference for bus violation / suspension (Student may be removed by Transportation Department) 21
Fireworks (possession or igniting) Cheating: 1. Due process: suspension, contact law enforcement 1. No credit on assignment/exam, call to parent or guardian 2. Due process: suspension / expulsion, contact law enforcement 2. No credit on assignment / exam, parent / student / administrator conference Hallway / Campus Disruption: 3. No credit on assignment / exam, removal from class 1. Detention 2. 1-day ISS Classroom disruption: 3. 2 days ISS (and subsequent disruptions) 1. Administrative reprimand / detention Computer Violation (Student refuses to access only approved 2. ISS for that period and contact parent. sites): 3. ISS full day rotation and contact parent. 1-2. Detention 4. Removal from that class 3. Continued violation, ISS + 2 weeks without computer.
Cell Phone Use: Use during the school day… use IS allowed during Internet Violation: (Pornography access) passing period except to/from lunch. 1. 2 days ISS, contact parents, computer loss for 2 weeks, wireless 1. Phone will be confiscated and returned at the end of the day loss for 9 weeks. 2. Item will be confiscated and returned to parent 2. 4 days ISS, contact parents, computer loss for year. 3. 2 days ISS; subsequent violations 4-10 days ISS and loss of * Possession of child pornography and/or felony content will device for up to a year. result in legal report being filed and due process hearing. Disrespect toward staff: **Damaging files / network may result in long-term suspension 1. Administrative reprimand /detention / expulsion and computer loss for year. 2. 1 day ISS, conference with parents / student, behavior contract 3. Removal from class Intimidation / Harassment of Others: 1. Administrative reprimand, detention, notify parents Dress code: 2. 2 days ISS 1. Change clothes 3. OSS until parent conference, may result in due process 2. Change clothes, return items end of year, call parents 3. Change clothes / 1-day ISS, return items end of year, parent- Lunchroom violations: student-administrator conference 1. Administrative reprimand 2. Administrative reprimand, detention Electronic Devices: 3. ISS, call to parent or guardian, lunchroom suspension 1. Item confiscated and returned at the end of the day 2. Item confiscated and returned to parent Matches / lighters: 3. Item confiscated and returned at end of year. 1. Administrative reprimand 2. Detention Explosive devices (or simulations): 3. 1 Day ISS 1. Due process: expulsion, contact law enforcement 4. 2 Days ISS
Fighting: Missed Teacher detention: 1. 5 days OSS (4 OSS / 1 ISS) 1. Detention 2. Due process: suspension / expulsion 2. (Same teacher)2 x office detention 3. (Same teacher)2 x office detention + 1-day ISS Fire (setting or attempting to set): Consider removal from class for semester 1. Due process: suspension / Expulsion, contact law enforcement
Missed office detention: Fire alarms: 1.1-day ISS + detention 1. Due process: suspension, contact law enforcement 2. 2 days ISS + detention 2. Due process: suspension / expulsion, contact law enforcement. 3. 3 days ISS + detention 4. Due process suspension 22
contact law enforcement Parking lot violation (driving): Truant (3-5-7 regarding unexcused absences): 1. 2 weeks no parking 1. Contact parents, copy to county attorney 2. 2 days ISS no parking for 18 weeks 2. Contact parents, CINC notice to county attorney 3. 5 days ISS no parking privileges for year 3. Child in need of care notice to attorney
Vandalism or Destruction of Property: Parking lot violation (parking inappropriately): 1. Repair / replace item, 2 days ISS, contact law enforcement 1. Administrative reprimand 2. Repair / replace item, 2 days OSS, contact law enforcement 2. Administrative reprimand, call parent to inform of towing 3. Repair / replace item(s), due process suspension / expulsion, next time. contact law enforcement 3. Tow vehicle
Pride Time Violation: Violation of closed lunch rule: 1. “No-Pass” next Pride Time 1. 1-hour detention 2. Loss of Pride Time privileges for 2 days 2. 2 x detentions 3. Loss of pass for 1 month 3. 1-day ISS + 2 detentions 4. Loss of pass for remainder of the semester
*The second, third, and fourth violations are office referrals. Weapon violation (or simulation): ** Forging signatures will result in loss of passing for the remainder 1. Due process: expulsion of the semester
Profanity: Willful disobedience 1. 1 detention, office assigned 1. 2 days ISS 2. 2 detentions, office assigned 2. 5 days ISS, parent-student-admin conference 3. 2 days ISS with parent conference 3. Due process: suspension / expulsion
Profanity directed toward staff: Workbook/Material/Technology Fees 1. Minimum of 3 days OSS Workbook/Material Fees $90 2. Due process: suspension Technology Fees $25 3. Due process: suspension / expulsion USD 489 charges a workbook/material fee and an instructional technology fee, which are not refundable. Students who enroll during Romantic behavior (PDA): the 4th nine-week period are not required to pay the workbook/material fee. 1. Administrative reprimand 2. Detention Class Project Fees 3. 2 days ISS Course fees may be required in those classes where students design and complete projects.
Sexual Harassment: Activity Fees 1. Investigation, ISS or OSS Class Fees $15 2. Investigation, ISS or OSS Student Activity Fee $50 3. Investigation, OSS, due process suspension / expulsion ID Fee $16
Yearbook $50 (optional) Yearbook fee will be $45 if paid Tardy -Excessive: for during enrollment. 1. Administrative reprimand, detention 2. Attendance agreement, detentions The student I.D. serves as identification and will admit the student to all school functions except for tournaments, musicals, or fund- Theft or possession of stolen items: raising projects of school organizations. (The student admission 1. 2 days ISS / replace item, contact law enforcement price for home athletic events is $4.00). 2. 5 days OSS, contact law enforcement 3. Due process: suspension / expulsion, replace item, STUDENT FEES 23 Please pay fees at enrollment time. All outstanding fees must be paid in full by the close of the year.
Meals Transportation Breakfast is available to student via grab & go breakfast carts from Students desiring transportation to and from school 7:25am to 7:50am in various locations in the school. Students may should: eat in cafeteria. • Check with the Transportation Department to see whether they A variety of hot and cold lunch options is provided by the school. A qualify for school-provided transportation (623-2560). student may choose to bring a prepared lunch from home. All • Check with the HHS Guidance office to inquire about the students are expected to report to the cafeteria area during the possibility of shared rides (623-2608). assigned lunch period and remain there until class resumes.
School Bus Safety and Conduct Meal prices are as follows and are subject to change: Students should observe these rules when riding in school- Breakfast $1.70 per student meal provided buses or other vehicles. Lunch $2.95 per student meal • Observe same conduct as in the classroom. A la carte Prices vary • Be courteous, use no profane language.
Families are expected to provide money for each student’s meal • Do not eat or drink on the bus. account on a regular and consistent basis. Payments for school • Keep the bus clean. meals may be made in the serving area before school or during • Cooperate with the driver. lunch. Parents may view accounts or make payments online at • Do not smoke. www.EZschoolpay.com • Do not be destructive. The district’s meal charging requirements are as follows: • Stay in your seat. Student’s may charge no more than $30 worth of meals to their account. Charging of a la carte or extra items to this account will not • Keep head, hands, and feet inside the bus. be permitted. For the complete Unpaid Meal Charge Policy, visit • Bus driver is authorized to assign seats. www.usd489.com Transportation privileges will be lost for a period extending to a Applications for free/reduced meals will be available online via maximum of the remainder of the school year for a pupil who either www.usd489.com - in the Nutrition Services tab, or in paper persistently violates the rules or commits a major violation. form upon request. Crisis Plan and Emergency Procedures Insufficient Payment The Hays High School Crisis Plan is a guide to students and staff If a check is returned because of insufficient funds, the writer of the for effective prevention or response to emergency situations that check will be notified in writing that they have 10 days to make might arise. These include natural disasters, accidents, and acts of payment in the form of cash, cashier check, or money order. If violence, death/suicide, and trauma. Copies of the Crisis Plan are payment is not received during this 10-day extension, the school available in each classroom. School wide drills are held periodically district reserves the right to turn the claim over to the Ellis County to maintain familiarity with emergency procedures and readiness for Attorney. response to a crisis.
Parking Lot and School Zone Safety Inclement Weather The area around the school becomes congested before and after Parents are encouraged to make individual decisions concerning school. Please be aware of this and take extra caution when their child’s attendance during severe weather. If school is to be out crossing the street as a pedestrian as well as when entering and for the day, an announcement will be made prior to 7:00a.m. At any exiting the parking area as a driver. time when school is canceled and/or dismissed due to inclement Remember, school zone regulations are in effect, and crosswalks weather or other emergency situations, information will be reported are provided for pedestrian safety. through the USD 489 School Messenger system, USD 489 Facebook page, and Thrill Share texts, emails, and phone calls. A parking lot is provided in the front of the high school building for Local media will also be utilized: KAYS, KJLS, KANZ/KZNA, KHAZ, student use. We ask that all students follow these guidelines KHOK/KVGB, KFIX, KWCH-TV/KBSH-TV, KQQY, KPRD, KZLS, regarding the use of the parking lot: KAKE-TV, KHCT, ECTV, and KSNW/KSNC. Information on USD • Park properly within the spaces provided. 489 communication resources can be found at • Refrain from parking in areas designated as fire lanes, or for https://www.usd489.com/o/usd-489/page/district-communication- visitors, emergency vehicles, faculty, and pick-up zones. - resources Violators may be towed. • Observe good driving techniques at all times! Failure of any ACTIVITIES student to practice safe driving habits or to follow parking lot Something for Every Student regulations may result in suspended use of the parking lot Hays High School offers a wealth of co-curricular activities designed and/or possible suspension from school. to teach many valuable lessons—cooperation to time management. Students in the parking lot without permission during the school day From participating in varsity sports to decorating the homecoming may be subject to disciplinary action. float to making posters, there is something for everyone. At Hays 24
High, schoolwork comes first! In trying to help students juggle a job, Assembly Programs a sport, clubs and a social life, we encourage them to set priorities, Definition make wise choices, and to enjoy their high school years. An assembly is the bringing together of a group of students from Hays High School does not provide insurance to cover injuries multiple classrooms for a special program. Assemblies may involve involving students. We do, however, provide a $25,000 deductible one or more grade levels, an entire school, or more than one catastrophic insurance policy, which becomes effective when a school. parent’s responsibility reaches $10,000 for students who participate in any Kansas State High School Activities Association (KSHSAA) sanctioned activity. The district also purchases a rider that lowers Purpose the parent’s deductible to $10,000 for students involved in athletic Assemblies are to have well-defined goals tied to the district activities sanctioned by the KSHSAA. curriculum. They are to be within the emotional, intellectual, and All school-sponsored social functions are under the jurisdiction of social capacities of the students. Assemblies could include but are the high school administration and the organization sponsor. not limited to: • “Pep” or “spirit” assemblies National Honor Society • Fine arts assemblies, such as dance or music performances To be eligible for membership in the June Reynolds–Hays High • Storytelling chapter of the National Honor Society, a candidate must be a junior or senior student with a grade point average of 3.5 or higher and • Assemblies encouraging health and wellness must have been in attendance at Hays High the equivalent of at • Impromptu assemblies addressing events of significance least one semester. The faculty committee will approve the selection of new members according to the following criteria: In order to prepare students for effective citizenship and to provide scholarship, service, leadership and character (integrity, positive opportunities for critical thinking, the district encourages an impartial behavior, cooperation, and ethics). An active member of the study of issues in a learning environment as free from prejudice as National Honor Society who transfers to Hays High School need possible. A topic typically becomes controversial when different only provide evidence of membership in good standing to the faculty values are brought to bear on a set of facts and circumstances. If a committee. controversial topic is to be addressed in an assembly, there should Failure to maintain high standards in each criteria area and/or be, if possible, appropriate materials and follow up activities that violation of school policy within the past 12 months and including examine various sides of the topic. Special care is taken to ensure the summer months may lead to non-admission to or removal from assemblies are respectful of families and children with diverse the National Honor Society. beliefs, cultures, and values. Assemblies are not to endorse, advance, or promote any religion or religious practice.
KSHSAA Scholarship Regulations for Athletes Responsibility for Decision Hays High School is a member of the Kansas State High School Activities Association (KSHSAA) and competes as a Class 5-A With administrative approval, outside speakers or performers may school with membership in the Western Athletic Conference. Our be invited to make special presentations at assemblies. This school colors are maroon and gold. Our mascot is the Proud approval is to be granted by the appropriate building administrator Indian. (usually the principal) for as assembly involving only one school or by the assistant superintendent of instruction and curriculum for an assembly involving more than one school. The administrator making To be eligible for participation in events sponsored by the KSHSAA, the decision is responsible for determining that the assembly the student shall: content is appropriate and researching the presenter’s credentials. • Have passed at least five new subjects (those not previously When possible, references should be obtained and investigated. passed) during the previous semester or the last semester The administrator needs to ensure that presentations comply with of attendance. board policy as well as federal and state law. When more than one school is involved, the assistant superintendent may choose to • Be enrolled and attending a minimum of five subjects during delegate responsibility for validating the credentials of the the present semester. presenter, but the assistant superintendent is ultimately responsible • Be a bona fide student in good standing. for the decision. Administrators have the authority to interrupt or • Have a KSHSAA physical examination form on file prior to suspend the presentation at their discretion. the first practice. The form must also be signed by a parent or legal guardian stating Notification that the student has permission to participate. The physical examination shall not be taken earlier than May 1 of the preceding Notification of scheduled assemblies, including speaker name and the school year for which it is applicable. content, will be provided to parents or legal guardians through electronic and/or printed material (such as district or school activity • Refrain from engaging in outside competition in the same calendars, school newsletters, notes, emails, and websites). sport during a season in which he/she is representing the school. Parents of legal guardians may request that their student be excused from an assembly. With administrative approval, high
25 school students may also be given the choice to opt out of an organization will be financially responsible for two police assembly. Excused students will be required to participate in an officers hired to work all student dances. approved alternate academic activity. 4. Representatives of the sponsoring club or organization and the disc jockey will develop a play list of songs for the Attendance Regulations dance. This list will not include songs containing profanity or content inappropriate for the school setting. In addition, All team members are expected to be in attendance whenever the the play list should include a broad mix of song styles to group is performing. Any absence on the day of an event will cover the range of interests present within the student require parent authorization in accordance with the attendance body. policy to participate. Coaches and parents will consider the best interest of each individual student if the student was absent on the 5. Students dancing together must dance facing one another day prior to the activity. and there must be a space between them. (Face to face and there must be space!) The exception would be a slow Some classes, by their nature, require a special commitment on the dance. However, on a slow dance, the hands must stay part of students who enroll in them (i.e. music performances and above the waist. Any student(s) who violate these contests, debate/forensics, journalism and/or video projects, etc.) guidelines will be confronted by the administration and may Attendance is required unless the absence is approved by the receive a range of disciplinary actions from a warning, to instructor prior to the activity. Failure to obtain such approval may dismissal from the dance and the student not being eligible influence the grade earned for the grading period. to attend any remaining dances that school year, including prom. This range of disciplinary action will be based on Fundraising the: (1) severity of the infraction; (2) frequency of the infraction; (3) and what is best for the educational process. All fund-raising projects of student organizations must have prior 6. Students are not to congregate in a tight pack on the dance approval of the building principal and the approved sponsors. All floor area. If a pack develops, supervisory personnel will monies collected must be deposited in the student activity fund. ask the D.J. to give a verbal reminder to spread out on the dance floor. If the pack persists, the music will be stopped School Dances and the dance will be immediately terminated and no 1. Unless otherwise posted, all school dances will begin at 8 p.m. refunds will be granted. and end at 10:30 p.m. Students must arrive by 9 p.m. and are not 7. Students are hereby given notice that there may be allowed to leave before 10 p.m. without administration notifying a photographic or video equipment utilized by supervisory parent. personnel at any or all dances.
2. All HHS students need their current school ID to enter the dances; students may purchase one for $6 at the door if they do not Transportation for School-Sponsored Trips have one. The school will provide or make arrangements for all transportation 3. Students who have dropped from Hays High need to be involving school activities. All students are expected to travel to and students in good standing and be attending the Learning Center or from the event with the group as assigned. Parents who wish to have completed the GED. take their children with them following the event must sign the sponsor’s list indicating their intention. Parents wishing to have their child ride home with someone other than the parent must sign 4. Visitors to HHS Dances a waiver of responsibility in the Athletic Director’s office before the a) Age limits: No middle school students or non- HHS group’s departure. (See Student Activity Handbook for copy of students that are over 20 allowed. form.) b) Must present valid ID or driver’s license to enter the dance. Parent Activities and Involvement Dance Guidelines Because parent support is an integral part of a student’s total educational experience, we encourage parents to become active 1. Student dances will be held in the Hays High Gym, unless approved in advance by administration, and will run from participants by visiting our school, volunteering time whenever 8:00 p.m.-10:30 p.m. Lighting will be such that all students possible, and attending parent meetings and student activities. can be seen and identified. Students may step out on the supervised patio for fresh air. 2. All students may be checked on entry and exit for the presence of alcohol on their breath. Any student who is Substance-Free Schools found to be under the influence of alcohol or other drug will A Policy Guide on Student Substance Abuse be subject to consequences outlined in the USD 489 All students have a right to attend school in an environment Substance-Free Schools Policy. conducive to learning. Since alcohol, tobacco, and other drug use is 3. In addition to administrative personnel, two staff members illegal and interferes with both effective learning and the healthy and four parent chaperones must be present for the development of children and adolescents, the school has a purposes of supervision. The sponsoring school club or fundamental and ethical obligation to prevent substance abuse in
26 any form and to maintain an educational environment free of growth and development that can be personally substance abuse. controlled. USD 489 is strongly committed to the goal of “Healthy, Responsible, 3. To provide programs that enhances self-concept and Academically, Successful Youth Capable of Resisting Substance teaches skills in decision making. Abuse.” To foster that ideal, USD 489 provides its students (and 4. To provide programs in communications skills and their parents) a caring faculty and staff; innovative prevention assertiveness training that reduces the frustration that programs; confidentiality; access to reliable information; and a can lead to poor academic and social performance. responsible intervention program. USD 489 offers its school 5. To provide counseling or refer students and families to personnel in-service opportunities to keep them abreast of the latest reputable community resources. information in the areas of prevention, intervention, and student assistance. 6. To provide young people with clear goals and opportunities to become involved in stimulating, creative, Compiled by USD 489 personnel, this policy guide meets those - growth-enhancing activities. standards set forth in PL 102-226 and the drug-free schools program of the state of Kansas. 7. To address teacher attitudes and school climate through school climate improvement and staff development
activities. Prevention Philosophy 8. To stimulate school, parent, and community action Substance abuse prevention is the use of formal and informal groups in a cooperative effort. activities to promote mental, social, and physical health before the 9. To initiate school, parent, and community education earliest signs of alcohol-related and other drug-related problems. programs. Strategies include the development and enhancement of lifelong socialization skills as well as specific alcohol and drug information 10. To complement existing school/community programs. and programs for education, alternative approaches, and intervention. School Restrictions 1. A student shall not, regardless of the quantity: Substance abuse prevention is a positive approach to helping people maintain healthy lifestyles and attitudes. Prevention is • possess or consume a beverage containing alcohol; concerned with nonusers, experimenters, and recreational users. • possess or use tobacco in any form; The approach will also include referral to an appropriate treatment facility for identified abusers. • consume, have in possession, buy, sell, give away, or receive any substance defined by law as a drug. Efforts in the home that emphasize good family relationships lay the groundwork for substance abuse prevention. Healthy family 2. The rule applies to the entire school year and any portion relationships encourage good physical and mental health, growth of an activity season that occurs prior to the start of and development, and positive self-esteem. More structured or the school year or after the close of the school year. specific prevention programs can be initiated in the family, school, church, and other community institutions. For prevention activities to be effective, community institutions should work cooperatively. Prevention is a complex process and an attainable goal. It is important to develop and enhance basic life skills and competency. Intervention Guidelines Generic health promotion is one of the best strategies for improving Within the total school population various situations may the quality of lifestyles, but programs that focus on substance abuse necessitate possible intervention. As an extension of the total are also important. policy, the following school guidelines should be used, with Prevention is a commitment to health and wellness by helping reasonable judgment, when responding to situations relating to individuals cultivate skills that build resistance to destructive alcohol and drug use/abuse. behavior. The promotion of health and wellness is more than the These situational guidelines have been created as one part of the absence of illness. It is the cornerstone of a long-range substance total Substance Abuse Policy. They are intended to provide a abuse prevention program. The promotion of health and wellness consistent means of effectively responding to alcohol-related and give substance abuse prevention an ultimate coordinated purpose. drug-related situations that may occur at school or at school- sponsored events. Our goal for substance abuse prevention is: Healthy, Responsible, Academically Investigation Successful Youth Capable of Resisting Substance Abuse Whenever there is any reasonable suspicion of alcohol or drug abuse, the principal or the principal’s designee should be involved Prevention Objectives in the investigation. The investigation may include a search. A 1. To provide reliable information concerning drug use and drug sniffing dog may be brought in to check lockers or other abuse. personal belongings on a periodic basis throughout the year. Vehicles on school grounds may also be checked. Guidelines 2. To teach young people to respect their bodies and established by the board of education will be followed in these recognize the many factors affecting healthy physical searches. 27
A student’s locker is considered school property and may be ACTION: The administration will evaluate the possible use and searched at any time. At times, it may be necessary to search the parents will be notified of the concern. If the student has not used, student’s belongings or person. Any search should be conducted in no discipline will occur. If the student is found to have used, the presence of another school staff member and/or student’s discipline will occur. (See situation 3.) parents or law enforcement officials if necessary. 3. Student is found to be under the influence of alcohol and/or in possession of alcohol at school or a school sponsored Confidentiality activity for the first time. ACTION: The student and student’s possessions/locker(s) will be The privacy of students should be respected. Communication searched as reasonable grounds exist. Police will be notified. If the regarding alcohol and drug situations that call for referral or student refuses to cooperate, other property of the student may be disciplinary action should be limited to those individuals who have a searched. The principal will confiscate items, turn them over to need to know, determined by the administration using the following police, and file report. Parents will be notified as soon as possible. guidelines. INTERVENTION: 1. The student will be referred for assessment to
determine the extent of alcohol and/or drug involvement and the Definitions level of counseling/treatment needed. 2. While in ISS, the student When it is suspected or determined that a student may be abusing will be required to review awareness materials about negative drugs/alcohol, the school may request an assessment. The effects of alcohol and/or other drugs and provide an appropriate assessment may be done by a local agency. The school will not be assignment to the in-school suspension (ISS) supervisor upon responsible for any expenses involved in the assessment. completion of the assignment. DISCIPLINE: The student will be placed in the ISS program for at Drug: A substance that by its chemical nature alters the structure least 5 days. or function of the living organism. A drug is any chemical substance that alters mood, perception, or consciousness and is misused to 4. Student is found to be under the influence of alcohol and/or the apparent injury of the individual or society. in possession of alcohol, at school or a school sponsored Intervention: The confrontation of addictive or problem behavior in activity for the second time. the early stages of development. ACTION: The student and student’s possessions/locker(s) will be Paraphernalia: The equipment of the drug user. This can include searched as reasonable grounds exist. Police will be notified. If the rolling papers, pipes, clips for smoking marijuana cigarettes, and student refuses to cooperate, other property of the student may be syringes and hypodermic needles. searched. The principal will confiscate items, turn them over to Reasonable Grounds: Federal law permits public school officials police, and file a report. Parents will be notified as soon as to search students and student property if there are reasonable possible. grounds to believe that the search will yield evidence of violation INTERVENTION: 1. The student will be referred for assessment to either of the law or school rules. The search must be justified at its determine the extent of alcohol and/or drug involvement and the inception and permissible in its scope. level of counseling / treatment needed. Treatment: In the event it has been determined that there is DISCIPLINE: The student will be suspended out of school for an substance abuse by a student, treatment may be recommended or extended period beyond 5 days. The student will be provided a required. Drug and alcohol counseling and rehabilitation programs formal hearing no later than 10 days after the notice is given and are available for students in the district. A list of the available - shall be afforded all rights according to KSA 72-8901-8908. programs along with names and addresses of contact persons for the program are in the Guidance Office. The cost of such treatment 5. Student is found to be under the influence of drugs and/or and rehabilitation will be the responsibility of the parents/guardians. in possession of drugs, drug paraphernalia at school or a Students and parents/guardians are responsible for contacting the school-sponsored activity for the first time. director of the programs to determine the cost and length of the - program and for enrolling in the program. ACTION: The student and student’s possessions/locker(s) will be searched as reasonable grounds exist. Police will be notified. If the
student refuses to cooperate, other property of the student may be Situations and Responses searched. The principal will confiscate items, turn them over to 1. Student expresses concern and information about his/her police, and file a report. Parents will be notified as soon as own or a peer’s alcohol, tobacco, and/or other drug use or possible. seeks help. INTERVENTION: The student will be referred for assessment to ACTION: The administration and counseling office will determine determine the extent of alcohol and/or drug involvement and the the level of appropriate intervention and develop a plan. level of counseling/treatment needed. DISCIPLINE: No discipline is necessary. DISCIPLINE: The student will be suspended out of school for at least 5 days. 2. Student demonstrates signs of possible alcohol or other drug involvement (use and/or possession).
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6. Student is found to be under the influence of drugs and/or cooperate, other property may be searched. The principal will in possession of drugs, drug paraphernalia at school or a confiscate items. Parents will be notified as soon as possible. school-sponsored activity for the second time. Police will be notified. ACTION: The student and student’s possessions/locker(s) will be INTERVENTION: While in ISS, the student will be required to searched as reasonable grounds exist. Police will be notified. If the review awareness materials about negative effects of student refuses to cooperate, other property of the student may be tobacco/tobacco products and provide an appropriate assignment to searched. The principal will confiscate items, turn them over to the in-school suspension (ISS) supervisor upon completion of the police, and file a report. Parents will be notified as soon as possible. assignment. INTERVENTION: 1. The student will be referred for DISCIPLINE: The student will be placed in the ISS program for at assessment to determine the extent of alcohol and/or drug least 2 days. involvement and the level of counseling/treatment needed. DISCIPLINE: The student will be suspended out of school for an 10. Student is identified for the second time in possession extended period beyond 5 days. The student will be provided a and/or use of tobacco substance and/or related items (to formal hearing no later than 10 days after the notice is given and include matches, lighters and/or electronic cigarettes) at shall be afforded all rights according to KSA 72-8901-8908. school or a school-sponsored activity. ACTION: The student and the student’s possessions/ locker(s) will 7. Student is found to be in possession of a quantity of be searched as reasonable grounds exist. If the student refuses to alcohol and/or other drugs or other substances to be sold cooperate, police will be called and other property of the student and/or distributed as drugs, at school or a school sponsored may be searched. The principal will confiscate items. Parents will activity. be notified as soon as possible. Police will be notified. ACTION: The student and student’s possessions/locker(s) will be INTERVENTION: While in ISS the student will be required to review searched as reasonable grounds exist. Police will be notified. If the awareness materials about negative effects of tobacco and tobacco student refuses to cooperate, other property of the student may be products and provide an appropriate assignment to the ISS searched. The principal will confiscate items, turn them over to supervisor upon completion of the ISS assignment. police, and file a report. Parents will be notified as soon as DISCIPLINE: The student will be placed in the ISS program for a possible. period of no less than 5 days. INTERVENTION: The student will be referred for assessment to determine the extent of alcohol and/or drug involvement and the 11. Student is identified for the third time in possession of level of counseling / treatment needed. and/or use of tobacco substance and/or related items (to DISCIPLINE: The student will be suspended out of school for an include matches, lighters and/or electronic cigarettes) at extended period beyond 5 days. The student will be provided a school or at school sponsored activities. formal hearing no later than10 days after the notice is given and ACTION: The student and student’s locker(s) will be searched shall be afforded all rights according to KSA 72-8901-8908. as reasonable grounds exist. If the student refuses to cooperate, police will be called and other property may be searched. The 8. Student is found to receive a quantity of alcohol and/or principal will confiscate items. Parents will be notified as soon as other drugs or other substances to be sold and/or distributed possible. Police will be notified. as drugs from another student, at school or a school INTERVENTION: 1. The student will be referred for sponsored activity. assessment to determine the extent of alcohol and/or drug ACTION: The student and student’s possessions/locker(s) will be involvement and the level of counseling / treatment needed. searched as reasonable grounds exist. Police will be notified. If the DISCIPLINE: The student will be suspended out of school for an student refuses to cooperate, other property of the student may be extended period beyond 5 days. The student will be given a formal searched. The principal will confiscate items, turn them over to hearing no later than 5 days after the notice was given and shall police, and file a report. Parents will be notified as soon as be afforded all rights according to KSA 72-8901-8908. possible. INTERVENTION: The student will be referred for assessment to 12. Situations involving school-sponsored activities located in determine the extent of alcohol and/or drug involvement and the another community. In the event the activity is occurring in level of counseling / treatment needed. another community, the following procedure shall be followed: DISCIPLINE: The student will be suspended out of school for an Should the principal or (the principal’s designee) be present, the extended period beyond 5 days. The student will be provided a procedure will remain unchanged as noted in earlier situations. formal hearing no later than 10 days after the notice is given and Should the principal (or the principal’s designee) not be present, shall be afforded all rights according to KSA 72-8901-8908. he/she will be notified immediately. The following shall also be carried out: a. The severity of the situation shall be assessed, 9. Student is identified for the first time in possession and/or including the condition of the student(s) involved. b. Should the use of tobacco substance and/or related items (to include situation be assessed as life-threatening, emergency medical matches, lighters and/or electronic cigarettes) at school or a personnel and law enforcement officials shall be notified. c. Parents school-sponsored activity. shall also be notified and informed of the situation. Parents may be asked to come to the community and possibly transport the ACTION: The student and student’s possessions/locker(s) will be student(s) home. d. Should the situation not be assessed to be life- searched as reasonable grounds exist. If the student refuses to 29 threatening or serious, the student and all evidence shall be must follow the results of the alcohol evaluation required for first- returned via school-sponsored transportation as soon as possible. time offenders. The principal and parents shall also be notified of the situation. Recommendation: The student must complete an alcohol Upon return to school, a conference shall be held and all evaluation to avoid suspension of future events. procedures as stated in this policy document shall be followed. Loss of Eligibility, Second/Third Times: Any student, grades 7–12, 13. Responding to specific alcohol and /or drug situations found to be in violation of this policy a second time will be dismissed that may occur among students while involved in activities from his/her present activity; to be eligible for the upcoming season; sanctioned by the KSHSAA and/or other extracurricular he/she must follow the results of the alcohol evaluation required for activities, community, performance, and service organizations first-time offenders. Third-time offenders will not be allowed to sponsored by the school. (Organizations include Student Council; participate in any activity for the remainder of the year. National Honor Society; FFA, ALL HHS Clubs Science Club, Spirit Conference: Any student found to be in violation either the first or Club, Foreign Language Clubs, Drama, or any other club at HHS; second time will be required to be present with a parent at a Music, Forensics, Debate, Pep and Marching Band, Choir(s), and conference that shall include but not be limited to an administrator, Chamber Singers when not involved in interscholastic activities). a coach or sponsor, the Activities Director, and person or persons Responsibility: A clear understanding of the USD 489 policy, identifying the violation. Legal Appeal: Should the student and which conforms to policy governing activities sanctioned by the parent choose to appeal the decision of the committee; they shall KSHSAA, will prevent future conflict should a need for disciplinary be afforded those rights as defined by KSA 72-8904. action occur. It is the intent of this policy to prevent problems and not patrol to find them—the school staff will not “police” the town looking for violators. Neither will the school become involved with Resources situations confined within the home or situations involving direct - Intervention and Treatment supervision and consent of the parents. Although the school will never condone the use of alcohol or drugs, its involvement is USD 489 is fortunate to have many agencies available to assist in restricted to school-related activities. both the prevention and intervention of substance-abuse problems. ACTION, INTERVENTION, AND DISCIPLINE: The previous stated Please see one of our counselors for information about professional policy will be followed. resources. LOSS OF ELIGIBILITY: Any student found to be in violation of this policy will not be allowed to participate in any event during Evaluation suspension. If no events are scheduled during suspension, the Regular evaluations of this USD 489 policy will take place. student will not be allowed to participate in at least the next sponsored event. To be eligible for the upcoming season, he/she
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Acceptable Use Policy Agreement USD 489 Hays, Kansas USD 489 offers a comprehensive system of technological equipment. Users may have access to internal and external resources to retrieve and process information designed to facilitate learning and enhance educational information exchange.
USD 489 assumes responsibility for the management of the structure, hardware, and software that allow users access to information technologies for educational purposes. District equipment includes (but is not limited to computers, drives, printers. scanners, networks, video and audio recorders, cameras, photocopiers. telephones, modems, and other related technological resources. Software includes (but is not limited to) computer software, print and non-print resources. Networks include (but is not limited to) all voice, video and data systems, including the district's internal network and the Internet.
The purpose of these technology systems is to facilitate communications in support of education and research that is consistent with educational objectives and the outcomes for USO 489. The school district reserves the right to monitor all use of technology systems. The district may, at its discretion, review all technology systems accessed by users. Such monitoring may be conducted without notice. Acting as agent of USD 489, the administration will determine if specific use of the technology systems is appropriate and/or consistent with acceptable use. This decision is final. The use of district technology systems is a privilege and may be revoked at any time. USD 489 is not responsible for any actions taken by the users that do not support the purposes and outcomes of USD 489. Internet Safety Policy USD 489 Hays, Kansas
USD 489 utilizes a wide variety of devices and computer systems with Internet capable access. The purpose of these systems is to facilitate information and resources in support of education and research that is consistent with educational objectives and the outcomes for USD 489. The district’s Internet Safety Policy will follow the guidelines set forth by the Children’s Internet Protection Act (“CIPA”) and Neighborhood Children’s Internet Protection Act (“NCIPA”). The Internet Safety Policy will apply to students, staff, and anyone else that accesses the USD 489 network or computer systems. The school district will employ an Internet filtering mechanism as a technology prevention measure to block access to material deemed as pornographic, child pornography, obscene, or otherwise harmful to minors. The organization does not warrant the effectiveness of Internet filtering. Acting as an agent of USD 489, the district systems administrator and technology coordinator are responsible for management of Internet filtering mechanism. It shall be the responsibility of all members of the USD 489 staff to educate, supervise, and monitor appropriate usage of the computer network and access to the Internet in accordance with this policy. It is also their responsibility in educating minors on appropriate online behavior, including interactions with other individuals on social networking sites/chat rooms, cyber bullying awareness and response, safe usage of electronic mail, instant messaging, and other forms of direct electronic communications. The privacy of users is limited and the school district reserves the right to monitor all use of technology systems. The district may, at its discretion, review all technology systems accessed by users. Such monitoring may be conducted without notice. The use of district technology systems is a privilege and may be revoked at any time. Failure to adhere to network policies and rules may subject users to warnings, usage restrictions, disciplinary actions, or legal proceedings. USD 489 is not responsible for any actions taken by the users or any loss of information by the user. Acting as an agent of USD 489, the administration will determine if specific use of the technology systems is appropriate and/or consistent with acceptable use. This decision is final. Prohibited User Activity may include but is not limited to:
• Accessing material deemed as pornographic, child pornography, obscene, or otherwise harmful to minors. • The act of circumventing, tampering, disabling, or relaxing the Internet filter is strictly prohibited except by authorized technology personnel for bona fide research or other lawful purposes.
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• Using the technology systems to disrupt the activity of others, to harass or discriminate against others. (e.g., “cyberbullying”). • To gain unauthorized access to computer systems or programs, or to initiate any type of malware or virus in any computer system or program. (e.g. “hacking”). • Using profanity, obscenity, discriminatory language, vulgarities and other inappropriate language, graphics or sound on the computer system or in any electronic communication. • Student should not reveal any personal, confidential, or private information about themselves or another individual such as home address, phone number, etc. Staff should not reveal any personal, confidential, or private information about students as to comply with the “Family Educational Rights and Privacy Act” (FERPA) • Access to social networking websites or chat room web sites is prohibited except for sites that have been approved by administration as educationally appropriate. • Representing oneself as someone other than who you are, including using someone else’s account number or password. (e.g., “fraud”, “identify theft”) • Allowing someone else to use your account number or password except for authorized technology personnel. • Vandalism, damaging equipment, or intentionally wasting resources. This includes physical damage as well as digital damage, such as deleting data or defacing district websites and computer systems. • Removing hardware and/or software from the premises without prior authorization. • Violating any federal or state copyright or unfair trade law. This includes the unauthorized downloading or storing of copyrighted music and movies. • Violating any federal, state, local, common law, or criminal law. • Conducting any activity that exposes the district to litigation or expenses. • Violating any laws that might suggest libels or slander. • Benefiting personally from the sale of "User-Developed Subject Matter" created while under the supervision or employment of USD 489.
I understand and will abide by the guidelines outlined in this Acceptable Use and Internet Safety Policy Agreement. I understand that any violation of this agreement will result in disciplinary action.
______Name of User (please print) Date: Signature of Student:
______Signature of Parent or Guardian: Date:
THIS AGREEMENT IS REQUIRED TO BE INCLUDED IN THE USD 489 ONLINE ENROLLMENT PROCESS
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Hays High School Technology Procedure and Management Technology Check-out process: Devices will be checked out to students in grades 9 through 12 who have, and whose parent/guardian has: o Read and signed the USD 489 Acceptable Use Agreement o Paid the $50 (per device) USD 489 Technology Fee o Attend a device orientation which includes the use of submitting a student Help-Desk ticket.
• Daily use guidelines and management of technology: o Student will bring the fully charged device to HHS daily. o Student will protect the device from extreme heat and cold, as well as wet and dirty conditions. o No personally owned device will be allowed to access the USD489 network. o Teachers will determine when the student device is to be accessed in the class. o Teachers will direct students to submit an IT Help-Desk ticket for any device problem immediately. o Teachers will review the “USD 489 Acceptable Use Agreement” with students during the first Pride Time Period of the school year. Transfer / new students will review the agreement with a HHS Counselor when they enroll. o All Classrooms will have the HHS Technology Rules posted in the classroom. o HHS is not responsible for personally owned technology brought to school if lost, stolen, or vandalized.
• Prohibited Practices: o Using, possessing, or distributing media containing applications or data inconsistent with educational objective is prohibited. o Using “proxy servers” to access sites and/or programs. o Using the technology systems for personal or private business, for advertisement, political lobbying, or for incurring financial commitments over the USD 489 network. o Using the technology systems to disrupt the activity of others, to harass or discriminate against others, to gain unauthorized access to computer systems or programs, or to initiate any type of virus in any system or program. o Using profanity, obscenity, discriminatory language, vulgarities and other inappropriate language, graphics or sound. o Removing or altering the USD 489 identifying labels or barcodes in any way. o Using the system to obtain, originate, or disseminate pornographic and/or sexual content. o Representing oneself as someone other than who you are. o Using someone else’s account number or password or allowing someone else to use another’s account & password. o Failing to notify school officials and file a police report immediately if the Device is stolen. Failing to provide a copy of the police report to HHS. (Failure to file a report will result in full payment for the cost of the Device.) o Loaning the Device to others or leaving it unattended. o Defacing Device or charger in any way (i.e.: stickers, markers, whiteout, scratching, etc.) o Attempting to repair the Device if it is not working properly is prohibited. o Trespassing in digital folders not authorized to the user. o Damaging equipment or intentionally wasting resources. o Removing hardware and/or software from the premises without prior authorization. o Violating copyright law. Violating any federal, state, local, common law, or criminal law. o Violating any laws that might suggest libel or slander. o *Device, any cell phone, any camera, and any other device that contains a camera may NOT be accessed in locker room, restrooms of HHS, USD 489 property or any property being used by USD 489 for a school event.
Loaners: o Loaner devices may be available for use when a student device is being reviewed and/or repaired, but it may not be an identical device.
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Interval Check-ups: All students will give their Device and Charger to HHS Personnel to verify the device is working effectively and being appropriately cared for at the following intervals. (A Check list will be completed for each device before it is returned to student.) October 21 & 22, 2019 First Quarter Check during Pride Time *December 15 & 16, 2020 Semester Check during Pride Time **March 17 & 18, 2020 Third Quarter Check during Pride Time **May 13 & 14, 2021 End of School Year Check-in Review (Seniors) **May 19 & 20, 2021 End of School Year Check-in Review (Freshman-Juniors) *Device will not leave HHS during Winter Recess (December 21, 2020 - January 4, 2021). **Any Device needing work during check-up will be left at HHS during Spring Break (March 22-26, 2021). ***All devices will be returned for summer before May 13, 2021.
Check list to evaluate student device: DATE: • _____ Device has not been “defaced” and is clean • _____ Device starts up and shuts down normally • _____ Device construction and parts are in tact • _____ The screen is not damaged and appears to be working appropriately • _____ HHS Image configuration is in tact • _____ All ports, cameras, and speaker are operational • _____ Wear is consistent with normal daily use
Discipline: *If there is a loss of device, students/parents will be responsible for the cost to replace the device
o Failure to follow use of Device rules will result in disciplinary action that can include: ▪ Confiscation of the Device: Depending on the severity, the user may lose access for a period of the entire school year. ▪ Suspension: Depending on the severity, the user may be short-term suspended or suspended for a period of the remainder of the school year. o Students who purposely damage the Device or fail to take appropriate care of the Device will be suspended for vandalism and pay for damages. After payment, an older, prior-lease Device will be loaned to the student for use at school for a period to have the student demonstrate the willingness to take appropriate care. o Students who do not submit a Help-Desk ticket for repair when needed may lose access to the device for an extended period. Repeated violations may result in loss of access for the year.
Damaging Device or attempting to do so: 1. Vandalism: ISS, Payment for repair parts and labor, loss of current Device. Contact law enforcement if necessary. 2. Vandalism: OSS, may include long-term suspension, and computer loss for year. Contact law enforcement if necessary.
Damaging network or attempting to do so: 1. May result in long-term suspension/expulsion and computer loss for year.
Computer Violation (Student refuses to follow directive regarding classroom use): 1-2. Detention 2. Continued violation, ISS + 2 weeks without computer. 3. ISS + Hearing to include student, teacher, parent, and administration, loss of computer.
Internet Violation: (Use of “proxy servers” to bypass USD489 filters settings): 1. Administrative warning, Review AUA, Detention(s) 2. 2 days ISS, Review AUA 3. 2 days OSS, loss of technology for the year (student may be removed from class where violation occurs)
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Internet Violation: (Pornography/Inappropriate content access): 1. 2 days ISS, contact parents, 2 weeks of computer loss, loss of wireless connectivity for 9 weeks. Contact law enforcement if necessary. 2. 4 days ISS, contact parents, computer loss for year. Contact law enforcement if necessary. * Possession of child pornography and/or felony content will result in legal report being filed and due process hearing. **If computer or its hard drive is ceased by legal authorities, the student will pay for the cost of replacement plus labor.
Intimidation / Harassment of Others using Technology: 1. Administrative detention & notification of parents. Contact law enforcement if necessary. 2. 2 days ISS & loss of device for 10 school days. Contact law enforcement if necessary. 3. OSS until parent conference, loss of device for semester, may result in due process. Contact law enforcement if necessary.
Parent Responsibilities
Students have been issued a Device to educate and prepare him/her for their future by learning how to learn using technology. Parents are required to read, agree to, and sign the USD 489 Acceptable Use Agreement / Internet Safety Policy prior to the student receiving the Device. Students will not be assigned a Device until the Agreement is signed.
It is essential the following guidelines be followed to ensure the safe, efficient, and ethical operation of this Device. (If parents are not already doing these things concerning your student’s cell phone, they may want to consider it… the phone IS a computer.)
Parents & Guardians are expected to… • Supervise student’s use of the Device while away from school. • Identify a location in the home where technology is allowed… perhaps the dining room living room, NOT an unsupervised area like a bedroom. • Discuss the family's values and expectations regarding the use of the Device at home. • Establish a “Computer Curfew” and at night, store the computer in the living area of the home… not the student’s bedroom. • Supervise the student's use of the internet, video, video communication, and email. • Use the student’s machine from time to time to understand its potential and view the history of its use. • Report any problems with the Device to HHS immediately. • Help assure the student recharges the Device battery nightly and is brought to HHS each school day. • Return the Device to HHS when requested or upon the student’s exit from HHS.
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Hays High School Activities Handbook
USD 489 • Hays, Kansas
Introduction and Philosophy The Hays High School Activities Program functions as a single (9- Our Alma Mater: 12) coordinated program which incorporates the following activities Out upon the western prairie chartered by Student Council, approved by the Administration and Waves our banner high sanctioned by the Board of Education. These activities currently Far surpassing wealth unspoken include: Sealed by friendship’s tie Marching Band Boys/Girls Basketball Jazz/Concert bands Boys/Girls Swimming Loved and cherished Orchestra Boys/Girls Track Brave and true Dear to every heart Chamber Singers Baseball Hail to thee, our Alma Mater Debate and Forensics Softball Hail to dear Hays High Football Cheerleading Cross Country Student Council Sportsmanship—Rule 52 Volleyball National Honor Society Activities are an important aspect of the total educational process at Wrestling Spirit Club Hays High. They provide an arena for participants to grow, to excel, Weightlifting Scholar’s Bowl to understand and to value the concepts of sportsmanship and Boys/Girls Golf Science Olympiad teamwork. They are an opportunity for coaches and staff to teach Boys/Girls Tennis FFA and model sportsmanship, to build school pride, and to increase student and community involvement. Activities are also an Boys/Girls Soccer Newspaper Yearbook opportunity for the community to demonstrate its support for the participants and the school and to model the concepts of sportsmanship for our youth as respected representatives of Hays High School is a member of the Kansas State High School society. Hays High students, coaches, sponsors, staff and fans are Activities Association and competes as a Class 4-A school. In expected to conduct themselves with class at all activities and accordance with the Kansas State High School Activities represent their school in a positive manner. Sportsmanship is a Association By-laws, participation in interscholastic activities as part general way of thinking and behaving. The following sportsmanship of a school’s educational program is a privilege and not a right. guidelines apply to activities both in and out of town. Students wishing to participate are required to meet standards of • Be courteous to all. (Participants, coaches, sponsors, personal behavior and academic achievement related to school officials, staff and fans) purposes. All participants must be prepared for a high level of • Know the rules, abide by and respect the officials’ performance and shall approach each competition with a successful decisions. outcome in mind. • Win with character and lose with dignity. Activities help to ensure that every student has an adult within the • Display appreciation for good performance. school environment they can trust and communicate with on a regular basis and at the same time provides experiences that • Exercise self-control and reflect positively upon yourself, develop character, self-concept and a healthy mind and body. team and school. Young people learn lessons in sportsmanship, teamwork, • Permit only positive sportsmanlike behavior to reflect on your competition, how to win and lose gracefully; lessons on follow- school or its activities. through commitment, leadership and even dealing with adversity. Activities promote school spirit and help all students, spectators as well as participants, develop pride in our community. Sportsmanship—General The school will be responsible for ensuring that all students, Colors, Mascot, Alma Mater participants, coaches/sponsors and fans conduct themselves in a sportsmanlike manner when representing the school. Expectations for sportsmanship will be communicated by the administration. Our school colors are maroon and gold. Unsportsmanlike conduct will be grounds for removal of the
offender(s) from the site. Acts of unsportsmanlike behavior may Our mascot is the Indian. (A respectful depiction of the Native include but are not limited to: American Indian will be used always, including logos). • Taunting or criticizing game officials, school personnel, fans,
participants or coaches.
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• Using obscene language or gestures toward game Assistant Coaches/Sponsors officials, school personnel, fans, participants, or coaches. • The assistant will be directly responsible to the head coach. • Intentionally inciting participants and/or spectators to unruly • Assistants will assume responsibilities identical to those of or violent behavior. head coaches/sponsors in matters such as attendance at • Striking or attempting to strike or otherwise physically abuse practice sessions, appropriate attire, proper attention to the game officials, school personnel, fans, participants or details of supervision for activity trips, professional coaches. participation during all contests and events, etc. • Possessing and/or using alcohol or other chemical substances. Expectations Administration of Activity Programs Coaches/Sponsors The School Principal • Understand the tremendous influence he/she has on student participants. • The principal is the official representative of the school and is • Respect and support officials/judges always. Refrain from responsible for any official action taken by the school. demonstration of outrage at an official/judge’s call. • The principal is responsible for overseeing the general • Set an example for players and spectators. Require attitude of the student body and the way activities programs sportsmanlike conduct for all participants and discipline are conducted by the activities director and/or participants as appropriate. coaches/sponsors. • Shake hands with opposing coaches before and after the game. The Activities Director • Maintain good relationships with media. Provide scores and • The activities director is directly responsible to the principal. event information in a timely manner. • The primary responsibility for the leadership, administration • Teach and expect participants to play hard and play fair. and the supervision of activities programs belongs to the Allow no illegal or unethical practices. activities director. • Know the rules! • The activities director/principal is responsible for maintaining • Refrain from publicly criticizing students, other coaches, written evaluations for head coaches/sponsors in all officials. activities. • Offer students a time to issue concerns privately with coaches. The Head Coach/Sponsor • Reprimanding participants in an abusive manner is not permitted. • The head coach/sponsor will conduct the program (9-12). • Use or allowing the use of profanity in any practice or game • The head coach/sponsor will be involved in the selection situation is not permitted. (whenever possible), direction, and supervision of assistant • Encourage open dialogue. Assure confidentiality. coaches/sponsors. (The head coach/sponsor must make • Listen to concerns! The coach is still responsible for his/her program expectations known to all assistants and decisions. Parent concerns will be heard. students.) • Refrain from the use of alcohol/chemical substance in • The head coach/sponsor must successfully complete accordance to professional and contractual responsibilities. required tests (KSHSAA) as appropriate. Each head • Encourage participants who choose to participate in more coach/sponsor must be familiar with and uphold the policies than one activity. of the district and/or the Kansas State High School Activities • Encourage attendance and participation in the weight Association with assistants and students. room during the school year and during summer time. • The head coach may establish other training rules as • Encourage attendance/participation at/in other sports necessary providing the rules are not in conflict with district and activities. Music/Band regularly support other sports, policy and/or KSHSAA regulations. The activities director please support music/band and other activities!!! must be informed in writing of any rules established by • Are responsible for appropriate supervision of student individual coaches/sponsors. All students involved in the participants with regard to practice sessions and program must receive print copy of the rules associated with competition during scheduled times and until the last student the program leaves. • The head coach will maintain a close working relationship with the coaches/sponsors in other programs and with the Evaluations assistants within his/her program. • The head coach/sponsor will conduct written evaluations of The purpose of the evaluation will be: all assistant coaches within the program. • To promote continuous improvement of instruction. • The head coach (coach serving as head coach) will maintain • To identify, recognize, and praise quality coaching and and carry a medical card for each participant. instruction. • The head coach will be aware of any individual health plan • To identify factors which interfere with a coach/sponsor’s for students participating in his/her program. overall performance and contribution to the program.
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The procedure for evaluation will be: Pep Band • The Activities Director and/or Principal will review the written • Respect players, coaches, staff, fans, and officials always. assessment with the head coach at the conclusion of each • Coordinate playing with cheerleading routines. season. • Avoid selections that may be embarrassing to fans or players • The Head Coach/sponsor will review the written assessment regardless of team affiliation. with assistant coaches/sponsors at the conclusion of each. • Play only during the following times: Prior to the game, • Assistant Coach/sponsor evaluations will be completed prior between quarters and at halftime, during time-outs and to the head coach’s evaluation conference with the following the game. administration. • Promptly discontinue play when game action resumes. • A coach/sponsor may write a rebuttal to the evaluation. • Adhere to the expectations that apply to fans and spectators. • The Activities Director and the Principal will be responsible • Abide by the rules and expectations for Cheerleaders as for the recommendations to renew a coaching contract. prescribed by the director.
Participants Spectators (Parents, Students, Fans) • Treat officials, coaches, administration, and opponents with • Demonstrate and promote good sportsmanship as respect. defined by Rule 52 of the KSHSAA. • Refrain from displays of uncontrolled temper. • Remember that the activity is for the participants. • Experience victory with enthusiasm and compassion; defeat • Respect, cooperate with, and respond appropriately to with pride and grace. cheerleaders. • Congratulate opponents in a sincere way following victory or • Obey school officials and faculty supervisors. defeat. • Treat officials with respect always. • Accept decisions of the coach. • Maintain self-control at all times. • Demonstrate and promote good sportsmanship as defined by • Use of profane and abusive language or gestures is not Rule 52 of the KSHSAA. appropriate. • Explain the rules, strategies, and expectations of the game to • Refrain from engaging in any activity that distracts from or parents and friends so they can better understand the is disruptive to the event. decisions that are made. • Respect public property. • Use of profane language or obscene gestures is not Understand that school authorities can remove any permitted. • spectator who engages in disrespectful behavior. • Take advantage of opportunities to communicate one-on-one with the coach. • Understand that school authorities have the right to keep • Arrange work schedules to meet team commitments. fans from attending activities if their conduct is not • Remember that academics come first! appropriate. • Use of bells, whistles, and noisemakers is not appropriate Cheerleaders for indoor events. • Parents of participants should take advantage of • Promote positive crowd response. Start a popular yell to opportunities to communicate concerns directly with the divert the crowd’s attention when booing or inappropriate sponsor. chants develop. • • Welcome visiting teams and visiting cheerleaders. • Display signs that are positive and welcoming (not Student/Parent/Coach Relationships antagonizing to the visitors). Verify location of the cheer It is the belief at Hays High School that by nurturing good squad with the host administration to avoid blocking the view communication and by working together, a mutually satisfactory of spectators. solution can be developed for any situation. Communication is • Maintain composure in trying circumstances. critical to the establishment of positive relationships between • Applaud injured players and recognize outstanding coaches and sponsors, students and parents. Coaches and performances regardless of team affiliation. sponsors are expected to provide ongoing feedback and support to • Be alert for inappropriate spectator behavior and notify the students regarding their progress and to provide pertinent advisor, security, or administration for appropriate action as information to parents. Students and parents are encouraged to necessary. communicate openly with coaches and sponsors. When questions • Display loyalty to school and team regardless of the outcome or concerns arise, the following procedure should be followed to of the game. address the issues directly in reaching a resolution: • Demonstrate and promote a cooperative spirit between the student body, the staff, and school administration. 1. Review the Activities Handbook and any other regulations • Abide by the rules and expectations for Cheerleaders as as noted for the specific program. prescribed by the sponsor (see also Cheerleading 2. Wherever appropriate, the student should contact the Handbook). coach/sponsor to discuss questions and concerns. • Take advantage of opportunities to communicate one-on-one 3. When necessary, the parent(s) should contact the head with the sponsor. coach or sponsor to discuss concerns. If the discussion is 38
unproductive, the coach/sponsor or parent should request a • Refrain from engaging in outside competition in the same meeting with the Activities Director. sport during a season in which he/she is representing the 4. If the concern remains unresolved, a meeting will be school. scheduled with the student and/or parent, the All questions regarding eligibility (including those regarding transfer coach/sponsor, the activities director and the principal. students) will be addressed by the athletic director. 5. Complaints registered outside the above channels will be referred appropriately when circumstances warrant. Physicals However, if the concern remains unresolved after Steps 1–4 have To represent Hays High in interschool athletic, spirit or spirit been exhausted, a telephone call, personal conference or written competition groups, a student must have on file with the Athletic statement should be submitted to the superintendent of schools Director a signed statement (physical form) by a practicing outlining the concern(s). physician or a registered physician assistant, certifying that the NOTE: Any concern registered will be investigated by the student has passed an adequate physical examination and is administration. Anonymous letters or phone calls will not be physically fit to participate in interschool athletic or spirit groups. A considered credible reports. parent or legal guardian stating that the student has express permission to participate must also sign this statement. No student
shall participate in a practice or an event until this form is Memberships completed. Physicals must be completed and dated after May 1st of the preceding the school year for which it is applicable.
Kansas State High School Activities Association Medical Cards
Medical Information will be completed on line, via PowerSchool, Western Athletic Conference during enrollment. Coaches will have access to this information at Hays High is a member of the Western Athletic Conference (WAC) home and away events, assuring that all relevant emergency with Dodge City, Garden City, Great Bend, and Liberal. The WAC medical information is available for reference and appropriate is registered with the Kansas State High School Activity Association response. and has representative participation in the establishment and evaluation of rules and regulations set by the KSHSAA. This conference provides opportunities for our student athletes to Participation participate, compete, and to be recognized in a very competitive field of athletes. After each season, conference coaches make all- Student Participation conference team selections. For each athletic activity, the head Students may participate in two athletic sports per season if: coach will nominate athletes from his/her team. From that slate of candidates, all other league head coaches will select the all- (1) The student is in good standing with the school. conference team by majority vote. A single vote guarantees the (2) The student maintained at least a 3.0 GPA the previous participant honorable mention status. semester. (3) A Hays High School Dual Participation Contract has been completed and is on file prior to the first day of the season in which Student Eligibility they wish to dual participate. This contract serves as the agreement To be eligible for events sponsored by the KSHSAA, the student between all parties involved. Both primary and secondary activity must: coaches/sponsors, the 3rd and 4th period teachers of the student, the student, and the student’s parent must all sign the contract and • Have passed at least five new subjects (those not agree in order for dual-participation to take place. (See Appendix for previously passed) of unit weight, or its equivalency, the copy of Dual Participation Contract) previous semester or the last semester of attendance. (Students may attend summer school for obtaining school • Students will participate at the level where they will develop credit but this credit, as ruled by KSHSAA, shall not count and contribute to the success of the team. for eligibility.) Studies have shown that participation in activities is often a critical • Be enrolled in and attending a minimum of five new subjects aspect in the academic as well as the social of unit weight during the current semester. success of young people. With that in mind, it is the goal of Hays High School to include as many students as possible in • Be a bona fide student in good standing. (A student who is interscholastic contests and activities. Hays High School neither under penalty of suspension or whose character or conduct suggests nor encourages specialization (concentrating on a single brings discredit to the school or to the student, as sport) at any level. It is recognized, however, that from time to time, determined by the administration, is not in good standing resources (facilities, equipment, time & access to coaching, contest and is ineligible for a period as specified by the schedules, etc.) require that the size of some teams be limited. This administration.) is the most difficult decision a coach or sponsor will have to make • Have a KSHSAA physical form on file prior to the first throughout the season. When “cutting” becomes necessary, the practice. (Refers to athletic competition only.) following guidelines shall be followed:
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1. Selecting the individual participants for an athletic team or • Participants are judged on technique, personality, dress, competitive program is the sole responsibility of the head poise, ability, memory, etc. coach/sponsor and his or her staff. • All prospective members must participate in the tryouts. 2. Each candidate will have had the opportunity to participate Returning members are not guaranteed a position on the in a minimum number (5) of practices/tryout dates to squad. demonstrate his/her skills and/or value as a team member. • At the tryouts, candidates are identified by number and not 3. Head coaches/sponsors are to inform the Activities Director by name. Individual squads are determined using these of all participants being considered for the team’s reduction numbers to ensure a fair process. in size. • The squad sponsors are responsible for tallying the scores 4. The coach/sponsor will personally counsel each individual and posting the rosters. participant who does not make the team offering him/her a • Team captains will be selected by the sponsors based upon realistic view of such things as playing time, role on the the criteria of seniority, leadership abilities and point total. team, etc. No “cut lists” will be posted. • There are no captains for dance team; performance team 5. Whenever possible, the coach/sponsor will encourage leaders are chosen by the sponsor. students to remain a part of the team in another capacity such as manager, film technician, stat person, etc. • It is the intent that freshmen will play on freshmen teams Playing Time where those teams exist. However, the individual At HHS, each contest or performance will be approached with a student’s developmental level may dictate participation at successful outcome in mind. All participants must be prepared for a a higher level. high level of competition. • Freshmen may advance to junior varsity or varsity • At the sub-varsity level, experience for as many students as positions during the season (or after the freshmen possible is priority. season) Parents will be consulted prior to this action. • At the varsity level, a successful outcome to the contest is priority. 6. Sub-varsity teams (freshman, sophomore, junior varsity): 7. The objective at this level is to participate in practice Coaches/sponsors will make decisions consistent with these goals. and/or games to enhance competitive skills. There is no guarantee of equity in “playing time.” The 8. Efforts will be made to play every student who has made coach/sponsor will determine the role and the amount of playing the team. time prescribed for each participant. Coaches may also decide to 9. Varsity: make ‘cuts’ of participants due to large numbers and/or to maintain 10. Successful competition is the goal at this level. a reasonable level of competition. Any participant who is ‘cut’ will be 11. Students must be prepared for high level competition; given verbal notification from the coach and reasons why. All therefore, it is the intent at the varsity level to field the participants are expected to win and to lose with a high level of best athletes/performers. class and dignity. 12. Playing time is not guaranteed nor will it be equal at this Equipment level. Student athletes are not allowed to use privately purchased 13. Individual playing time will be at the discretion of the equipment without prior permission from the Athletic coaching staff. Director/Hays HS Athletic department. Equipment that is a standard purchase by the district that is mandatory for Tryouts for Select Groups (Cheerleading) participation, safety, and fundamental performance cannot be purchased privately. Examples of items that are not allowed To become a member of the Cheer Squad, the student must to be purchased privately: Uniforms, game jerseys, Football “tryout” before a panel of three judges (usually representative helmets, shoulder pads, Football pants/pads, baseball of the FHSU Cheer Squad). Although the number maximum catcher’s equipment, etc. Exceptions: Baseball/Softball of eighteen dance team members or fifteen cheer squad bats, volleyball knee pads, baseball/softball gloves, golf members are selected from the top scorers, the number clubs, tennis rackets, shoes, etc. Before purchasing these or selected each year is contingent upon the “natural break” in any other items, please consult with the Head Coach and/or the scores such that no candidate should have scores lower the Athletic Director to ensure the equipment is KSHSAA than five points below the previous member selected. compliant. Students are asked to contact the respective sponsor for more information. • The tryout schedule will be posted at Hays High School and Sexual Harassment Policy the middle school at least one week prior to the tryouts. The board of education is committed to providing a positive and • Students wishing to participate in the tryouts should register productive working and learning environment, free from during one of the practice sessions. discrimination based on sex, including sexual harassment. Sexual harassment will not be tolerated by the school district. Sexual • No fewer than three optional practice sessions are harassment of employees or students of the district by board scheduled (where routines are taught) at various times to members, administrators, certificated and support personnel, accommodate student schedules. students, vendors, and any others having business or other contact 40 with the school district is strictly prohibited. Sexual harassment is appropriate corrective action in response to complaints of sexual unlawful discrimination based on sex under Title IX of the Education harassment may also face disciplinary action. Amendments of 1972, Title VII of the Civil Rights Act of 1964, and Initiation of a complaint of sexual harassment in good faith will not the Kansas Acts Against Discrimination. All forms of sexual adversely affect the job security or status of an employee, nor will it harassment are prohibited at school, on school property, and at all affect his or her compensation. Any act of retaliation against any school-sponsored activities, programs or events. person who has filed a complaint or testified, assisted, or Sexual harassment against individuals associated with the participated in an investigation of a sexual harassment complaint is school is prohibited, if the harassment occurs on school grounds. It prohibited. Any person who retaliates is subject to immediate shall be a violation of this policy for any student, employee or third disciplinary action, up to and including termination of employment. party (visitor, vendor, etc.) to sexually harass any student, To the extent possible, confidentiality will be maintained employee, or other individual associated with the school. It shall throughout the investigation of a complaint. The desire for further be a violation for any employee to discourage a student or confidentiality must be balanced with the district’s obligation to another employee from filing a complaint, or to fail to investigate or conduct a thorough investigation, to take appropriate corrective refer for investigation, any complaint lodged under the provisions of action or to provide due process to the accused. this policy. Violation of this policy by any employee shall result in False or malicious complaints of sexual harassment may result disciplinary action, up to and including termination. in corrective or disciplinary action against the complainant. Sexual harassment shall include, but not be limited to, A summary of this policy and related materials shall be posted in unwelcome sexual advances, requests for sexual favors, and other each district facility. The policy shall also be published in student, verbal or physical conduct of a sexual nature when: (1) submission parent and employee handbooks as directed by the district to such conduct is made either explicitly or implicitly a term or compliance coordinator. Notification of the policy shall be included condition of an individual’s employment; (2) submission to or in the school newsletter or published in the local newspaper rejection of such conduct by an individual is used as the basis for annually. employment decisions affecting such individual; or (3) such conduct has the purpose or effect of unreasonably interfering with Attendance at Activities an individual’s work performance or creating an intimidating, hostile, All team members are expected to be in attendance whenever the or offensive working environment. group is performing. Some classes, by their nature, require a Sexual harassment may result from verbal or physical special commitment on the part of students who enroll in them (i.e. conduct or written or graphic material. Sexual harassment may music performances and contests, debate/forensics, journalism include, but is not limited to: verbal harassment or abuse; pressure and/or video projects, etc.) Attendance is required, unless the coach for sexual activity; repeated remarks to a person, with sexual or or instructor prior, to the activity, approves the absence. Failure to demeaning implication; unwelcome touching; or suggesting or obtain such approval may result in consequences being imposed demanding sexual involvement accompanied by implied or explicit and/or may influence the grade earned for the grading period. threats concerning an employee’s job status.
The district encourages all victims of sexual harassment and persons with knowledge of such harassment to report the Traveling with the Team harassment immediately. Complaints of sexual harassment will be The Activities Director will provide direction to coaches regarding promptly investigated and resolved. buses/seats available, economic considerations, etc., in determining Employees who believe that they have been subjected to sexual the traveling squad for each team. The coach for each activity is harassment should discuss the problem with their immediate responsible for determining which participants will travel with the supervisor. If an employee’s immediate supervisor is the alleged team. Players injured during the respective season are eligible to harasser, the employee should discuss the problem with the travel with the team at the coach’s discretion. Whenever building principal or the district compliance officer as designated possible/appropriate, lost school time will be considered when annually by the board of education. determining whether students who are not expected to play will Employees who do not believe that the matter is travel with the team. appropriately resolved through this meeting may file a formal complaint under the district’s discrimination complaint procedure Student attendance at school on game day (see Appendix A - Title IX). To be eligible to participate in the activity/contest that evening, Complaints received will be investigated to determine whether, students are expected to attend school for at least one-half day. under the totality of the circumstances, the alleged behavior Any absence on the day of an event will require parent authorization constitutes sexual harassment under the definition outlined above. in accordance with the attendance policy. Administration and Unacceptable conduct may or may not constitute sexual coaches, with parental input, will then consider the best interest of harassment, depending on the nature of the conduct and its each individual student in determining if the student should be severity, persuasiveness and persistence. Behaviors which are allowed to travel/perform. Students whose absence is unexcused unacceptable but do not constitute harassment may also result in will not participate, (practice and/or travel) with the team. employee discipline. Note: Hays High School does not recognize any form of “sneak Any employee who witnesses an act of sexual harassment or day” activity. Students participating in such activity will not receives a complaint of harassment from another employee or a participate in practice and/or performance that day. student shall report the complaint to the building principal. Employees who fail to report complaints or incidents of sexual harassment to appropriate school officials may face disciplinary action. School administrators who fail to investigate and take 41
Staying after school for academic assistance 2. Students in violation of the rule for a second time will be • Students who stay after school to receive academic dismissed from his/her present activity and must participate assistance from a teacher (voluntary or imposed assistance) in follow-up activities as prescribed in the alcohol/drug and arrive late to practice shall not be penalized for their evaluation to be eligible for participation for any upcoming tardiness. season. Third time offenders will not be allowed to participate in any KSHSAA sanctioned activity for the • Students who stay after school to serve a detention may be remainder of the school year. subject to consequences appropriate to the situation. 3. Violation of the rules as noted must be verified by the student involved, a staff member, a law enforcement officer, or the Procedure to Follow When Students Must Be Absent Due parents of the student involved if penalties are to be imposed. to Activity Trips 4. An alcohol/drug evaluation must be completed with all Hays High School will make every effort to schedule recommendations adhered to by the offender to avoid activities/field trips to keep classroom absences to a minimum. suspension from future events. For the student to return in Whenever and as soon as a student is aware that a scheduled good standing, the treatment facility and/or evaluator must absence must take place, students must decide prior to the provide a statement to the school principal noting that the absence with the classroom teacher as to when work missed must offender has successfully completed the recommended be completed. It is up to the teacher’s discretion when work is due. program.
Suspended Students—Not In Good Standing Scheduling Students suspended in school or out-of-school shall be considered “not in good standing” during the time of the suspension. Students Activity Free Times that are in ISS will be expected to participate in activity practices but will not compete or represent the school in interscholastic activities, Wednesday night after 6:00 p.m. is designated as an activity free intramurals, and/or other school-sponsored events until the time and, unless a major emergency arises, no activities (including suspension is complete. OSS students cannot practice or practices) will be scheduled. Sunday is designated as an activity- participate in interscholastic events until the suspension is complete restricted period. Practice sessions are not to be scheduled without A suspension will be considered complete at the end of the the prior approval of the principal. calendar day. Suspended students shall not be permitted to travel with the team on out-of-town trips. Vacation Time Practices A student “not in good standing” is defined by the Kansas State Student participants are expected to attend all practices scheduled High School Activities Association as: by the coach/sponsor and approved by the Athletic Director. • A student who is under penalty of suspension or whose Understanding the value of family time, students will be excused character or conduct brings discredit to the school or to the from scheduled practices during school vacations (such as winter student, as determined by the principal, is not in good recess, spring break etc.) to participate in family activities with no standing. repercussions. Students absent from practice for reasons other than family-related activities may face consequences imposed for • A student who uses any form of tobacco, illegal drugs, any other missed (unexcused) practice. alcoholic beverages, etc., at school events is not in good
standing. Buffer Week, Winter and Summer Moratoriums NOTE: Students shall not be subject to academic double jeopardy. When an activity or performance is an extension/expectation of an Hays HS observes Dall Buffer Week, and the Winter and Summer academic course and a grade is assigned as a result, the student Moratoriums during the months of November, December, and July. will be expected to participate. During Buffer Week practices and workouts are restricted to those school who are still competing in football. During Moratoriums,
school-based practices, competitions, and workouts are ceased. Drug and Alcohol Policy Dates and information regarding these periods will be available as Hays High School will act in accordance with the USD 489 those dates draw near. Substance Abuse Handbook for all violations of chemical use/abuse. The Kansas State High School Activities Association Weather-Related Postponements guidelines will be followed with respect to student activity At those times when inclement weather threatens, the safety of our participants. This policy is intended to clearly state that the school students is the priority. When school is dismissed due to inclement will address incidents as presented to the administration and will not weather, all extra-curricular practice sessions (athletics, debate, “police” the community looking for violators. music, etc.) and in most cases, contests will be canceled. Special 1. Student participants who possesses and/or use controlled consideration for practices may be given as determined by the substances (other than those prescribed by a physician) administration and dictated by the weather conditions in the event of during the season shall be excluded from participation in the consecutive days of school dismissal. After evaluating current road next KSHSAA sponsored event. An alcohol/drug evaluation and weather conditions, forecasts, estimated departure times and must be completed to avoid suspension of additional future return times, distance/location and rescheduling possibilities, the events. Athletic Director will consult with the principal, superintendent and transportation officials to determine if busses will be sent out for an 42 activity, or if a home contest will proceed as scheduled. Exceptions Lightening Safety KSHSAA guidelines see appendices will be made on a case-by-case basis for varsity-level qualifying pages 64-65 events only, as determined by the administration and transportation personnel. Local radio stations will be provided information Emergency Medical Procedures regarding weather-related cancellations, estimated return times, etc. Parents should report any special health conditions involving their child to the school nurse and coach. If necessary, the school nurse, with the input of the parents and Activity Schedule Conflicts health care provider, will develop a special health care plan Scheduling conflicts are not the fault of the student and penalties addressing the special needs of the student. The school nurse will will not be imposed. Every effort will be made by the school to inform the HHS athletic director of these special health care needs. avoid placing students in the position of choosing one activity over The school nurse will arrange to provide information, and training if another. However, from time to time it is possible that more than necessary, for the specific coaches involved with the students who one activity may be scheduled on the same day. The student should have a special health care plan. contact the coaches/sponsors and parents who will resolve the Student in Distress Procedure conflict, keeping the best interest of the student in mind. Academics Person with Student: should be given priority. Call for HELP
Stay with student Safety Evaluate: color, breathing, responsiveness Athletic Trainer If the student is not breathing: To ensure a high standard of health care for all student athletes, Person will perform CPR: Hays High employs a professional trainer. The trainer is available 100 compressions per minute after school four days a week. Students are asked to report any injury to the coach who, with the trainer, will determine the most appropriate rehabilitation and timeline for recovery. Parents are Second Person: If an emergency encouraged to contact the school if any questions or information Notify front office to call 911 arise regarding medical treatment of injury or illness. Give student’s name and explain situation: When available, the trainer will consult with the coach to Tell who, what, where determine future participation of the injured student participant. Call for school nurse When unavailable, the coach /sponsor has the authority to determine future participation of the injured student participant. Retrieve an AED device Safety of the student participant is a priority. Office Person: Insurance Call 911 USD 489 purchases catastrophic insurance for all students Report situation to principal participating in any school programs under the jurisdiction of the Notify parents KSHSAA. USD 489 also purchases a special rider to reduce the deductible from $25,000 (as required for KSHSAA member schools) Send someone to meet the ambulance to $10,000 for student athletes. Questions regarding optional Obtain student’s health record insurance for all district students should be directed to the high school athletic director. Summer Activities
Fall Sports—Hot Weather There are no school nurses on duty for summer programs. Parents of students with special health needs must be responsible for Hot weather at the beginning of the fall season is of great concern. making any necessary arrangements for their child when involved in The coaching staff will make every effort to move practice times summer activities and programs. 911 will be called for any away from the hottest parts of the day. Plenty of water and periodic emergency situations. rest breaks will be offered to students.
IT IS EXTREMELY IMPORTANT THAT STUDENT PARTICIPANTS Special Health Care Needs and Emergencies NOTIFY COACHING PERSONNEL IF AT ANY TIME THEY ARE NOT FEELING WELL, ESPECIALLY WHEN TEMPERATURES ARE VERY Parents should report any special health conditions involving their child to the school nurse and sponsor or coach of the extra- HOT. CLICK ON THE LINK BELOW FOR UP-TO-DATE REPORTS OF HOT curricular activity. If necessary, the school nurse, with the input of WEATHER PRECAUTIONS AND CURRENT HEAT INDEX: the parents and health care provider, will develop a special health care plan addressing the specific needs of the student. The school http://www.kshsaa.org/Public/General/Weather.cfm nurse will inform the HHS athletic director of these special health care needs. The school nurse will arrange to provide information, Heat KSHSAA guidelines see appendices pages 57-63 and training if necessary, for the specific coaches or sponsors involved with the students who have special health care plan. 43
number of miles traveled the previous year and special circumstances affecting the activity; requests of the activity Transportation sponsors; and the financial implications to the District. The school will provide or make arrangements for transportation • The Superintendent of Schools will establish the maximum involving school activities. Students (athletics, music, debate etc.) mileage by January preceding the school year. A report will be are expected to travel with the team on the team bus or as arranged presented to the Board of Education; and the Board of Education by the school district. Students are not permitted to travel to or from will have the authority to review the guidelines. out-of-town events on their own. After an out-of-town event, • The mileage guidelines will be computed based on the total students are again expected to travel home with the team. Only two number of miles per vehicle. An exception will be made when exceptions to this rule may be considered: several smaller vehicles (suburban or administrative cars) can • Coaches and sponsors may release a student to his/her transport students adequately and more economically than a parents following an out-of-town event. A release form must bus. The mileage counted will be one round trip. Drivers who be signed and dated by the parent/legal guardian at that transport students in district suburban are to be district time. employees whenever possible. If non-district people drive, they have district insurance coverage only if express permission and • Parents wishing for their child to be released into the care of approval have been given and documented by a building or an adult other than the parent following an out-of-town event, must have signed a waiver of responsibility in the central office administrator. Whenever possible, driving records of non-district drivers should be checked prior to the trip. Drivers Athletic Office prior to the group’s departure from Hays. are strongly encouraged to keep updated on First Aid and • Any parent/non-district employee must fill out a permit form Defensive Driving Courses required by regular bus drivers. to transport students to activities. (Call the transportation Drivers are expected to follow the legal speed limits. Mechanical office for a form.) devices such as radar detectors, which are intended to circumvent the law, are prohibited. Transportation Departure • The District will not pay mileage for parent vehicles for • Coaches/sponsors must have an approved itinerary on file activity trips from the transportation fund. with the activities director. • State playoffs will not be computed or counted in determining • Coaches/sponsors must file a roster to include all sponsors maximum mileage. and participants. • Activity trips are defined as trips for student performances or • The activities director shall be responsible for approving all competitions. transportation, lodging, and meal arrangements for activity trips. Unless otherwise assigned, the administration will be Field Trips responsible for making said arrangements. HHS strives to provide opportunities for meaningful experiences • In the event of adverse weather conditions, final departure for students. decisions shall be made by the administration in conjunction with • All field trips should support the curriculum taught at the the Transportation Department. respective grade level. • All field trips must have learning activities which develop the Transportation Return theme both before and after the trip. • Upon return, coaches/sponsors will remain until all students • Field trips should be designed to extend the learning have left the campus. opportunities of the themes being developed. • In the event of adverse weather conditions, all drivers must • Objectives of the field trip, as well as lesson design samples exercise extreme caution by gathering as much information as which demonstrate the ways the experience supports the possible before deciding when to return. A conference with curriculum should be filed with the principal when the field trip school administration is required. A cell phone will be employed request is made. whenever possible. • Whenever possible, travel time should be developed into • In the event of delays or an additional overnight stay, parents “learning time”. will be notified by the administration or student participants will be instructed to call home to notify parents. Radio Standards of Conduct for Out of Town Trips announcements will also be made. • Students who leave Hays for out-of-town trips become • In the event of tournament play, an overnight stay will be representatives not only of the Hays public schools but also of authorized when less than 15 hours exists between anticipated the city and as such will be judged by others according to how return time home and a second anticipated departure time. they conduct themselves. • Remember that people are different. Respect personal and Activity Trips cultural differences. Avoid judgmental comments that may offend others. Student activities and activity trips are an integral part of the • Don’t wander off alone or in very small groups. Stay with the District’s educational program. The following guidelines will be main group. applied in the establishment of the maximum number of miles to be • Don’t loiter in unsupervised areas such as restrooms and traveled during the school year for each activity. corridors. • The Superintendent of Schools will establish the maximum • If, in the good judgment of the sponsor, coach, administrator, miles for trips by each activity after reviewing the following data: etc., a situation arises that endangers the safety of the 44
students, that sponsor has the authority and the responsibility In order to assure that every participant has the opportunity to to remove the students from the situation. GET HOME! maintain a high level of preparedness and to encourage students • Coaches and sponsors should communicate with other who choose not to participate in multiple activities to work during the school officials to avoid potential problems. off-season, the weight room facility is open each evening after • Bus drivers should make every effort to park in open and school unless otherwise noted. well-lit areas and make frequent security checks at the bus site to eliminate the possibility of vandalism. Summer Conditioning Hays High offers a summer conditioning program for all students to Overnight Trips include weight training and running. Students successfully Whenever possible, it is the intent that students should completing the summer program as outlined, may request 1/4 return home to the care of their families following interschool credit. The summer program is especially important for those activities and/or field trips. If it is not reasonable and prudent to do students planning to participate in a fall sport. Students reporting to so, lodging will be arranged to include appropriate supervision. In practice in good physical condition are better prepared to deal with the case of elective field trips, all students will pay the cost of the heat. All student athletes are encouraged to attend. There is a lodging proportionately. In the case of overnight trips necessitated registration fee for participation in this program. by interscholastic competition, the school will pay lodging expenses.
Bus Regulations Varsity Lettering Policy Students should observe these rules when riding in school-provided Varsity letters will be awarded at the annual recognition program to buses or other vehicles. varsity level participants who meet the designated requirements • Observe the same conduct as in the classroom. for each activity. It is the philosophy of Hays High School to award • Be courteous. Do not use profane or vulgar language or a varsity letter to as many deserving participants as possible for gestures. activities throughout the year. • Do not eat or drink on the bus. Each head coach and sponsor will submit seasonal requirements to • Keep the bus clean. the Activities Director and Principal for approval prior to the start of • Cooperate with the driver. the school year. The requirements, a copy of which must be on file • Do not smoke. in the administrative offices of the school, will be presented to • Do not be destructive. students and parents the start of the season. • Stay in your seat. The specific requirements established by Hays High School for • Keep head, hands, and feet inside the bus. earning a varsity letter in each activity are outlined in Appendix A.
• The bus driver is authorized to assign seats. Honor Letters
Transportation privileges will be lost for a period not to exceed the A white Honor Letter will be awarded to those student athletes remainder of the school year for a pupil who either persistently earning a letter in three or more sports within a given school year. violates the rules or commits a major violation. Athletic Recognition Night
School Purchased Meals on the Road In May of each year, student athletes are recognized for their participation and achievement. The Athletic Booster Club serves as Depending upon the distance and time away from home, it may be sponsor for the Athletic Recognition Night activities. Special necessary for students to eat one or more meals “on the road”. recognition is given to student athletes whose contribution has been Arrangements will be made by the coach/sponsor and the activities significant. Recognition for Outstanding Female and Male Athlete is director to provide food and/or meal money for students as awarded by the coaching staff according to the following criteria: appropriate. As a general rule, students will be expected to tried the hardest, didn’t give up when things weren’t going right, purchase the first meal on any school sponsored trip that requires showed the most improvement as a team member, continued to an overnight stay (athletic competition, debate, etc.). Each student practice even when the chips were down, were caught practicing will be allowed a per diem for each meal (three per day) during the even when practice was over, encouraged teammates even when remainder of the trip. A meal may be provided in cases where a they themselves were not playing, served as an inspiration to other late return to Hays is obvious. Receipts must match the amount of students at HHS, demonstrated character through wins and losses, money expended. and motivated others to perform “beyond” their potential.
Off Season Expectations Lettering/Exceptions to accommodate extraordinary To ensure that every participant can maintain a high level of circumstances: preparedness, participants are encouraged to take advantage of a If seasonal requirements as prescribed in Appendix A are not met variety of programs available to them. (See Rule 30—Seasons of due to extraordinary circumstances, the coach or sponsor may, at Activities: KSHSAA Handbook.) his/her discretion, award a varsity letter to: • A senior participant who falls short of meeting the seasonal requirements, but has, in the judgment of the coach/sponsor, earned a varsity letter. Conditioning during the school year • Any participant who is injured during the season of the activity and who, having not been injured, would 45
have completed the seasonal requirements to earn a varsity collegiate athletic participation should check with the guidance letter. counselors regarding core credits, GPA, and SAT or ACT scores. • Any participant who moves from one level of competition to The NCAA calculates GPA differently than Hays High, so it is the varsity level and competes in at least 50% of the important that students consult with the counselors if considering quarters, innings, matches (or scores team points in college sports. Students must take at least four years of English, individual competition) in state tournament play. two years of math, two years of science and one additional year • Any participant who, in the judgment of the coach/sponsor, from English, math or science, two years of Social Science, plus deserves a “waiver of the requirements”. In this special additional core classes to total 13 core credits. Scores of 700 on circumstance, the head coach/ sponsor will submit a written the SAT and a total score of 68 on the ACT are needed to meet the recommendation to the activities director and principal justifying minimum requirement. the award. Registration forms for the Clearinghouse may be picked up in the Counseling Office. There is a one-time fee to register. It is recommended that students register during the junior year or as early as possible in the senior year. Students should visit with Budget / Finance coaches, athletic director and/or counselors as soon as possible to ensure that your high school academic requirements will be met to Fundraising insure future consideration for college athletics. A student athlete All school related fundraising projects must be approved through recruited to pursue an athletic career in college may sign a “national the activity director’s office. letter of intent”. Coaches will be responsible for notifying the media. Hays High will do everything possible to have the media present on Collection of Money signing dates to honor the student athlete and his or her parents.
Any money collected from students will be turned into the HHS office, receipted, and deposited in the appropriate activity account. Activities / Lettering Requirements
Recordkeeping/Cash Advance Activity letters at Hays High School are awarded to participants in grades 9-12 provided they have met the following standards: Receipts equal to cash advanced for meals and/or other expenses • Completed seasonal requirements as prescribed for the must be turned in to the office immediately upon return. Collection individual activity (as outlined below). of receipts is the responsibility of the coach/sponsor. • Participated at the varsity level of competition.
• Maintained a high level of performance. Athletic Booster Club • Demonstrated consistent attendance at practice and at The Hays High Athletic Booster Club is an organization of parents competition. who encourage and support athletic participation for all Hays High • Maintained a consistent demonstration of sportsmanship. students whether at the varsity, junior varsity, sophomore or • Completed the season in good standing with the coach, the freshman level. It is group active through various committees and school and KSHSAA. functions related to each sport. Membership is open to anyone Exceptions: see 15.3 –Activities Handbook interested in supporting HHS Athletic programs. As a token of appreciation, members of the Booster Club receive a discount to all Music home games. Major tournaments, regional and state playoff activities are not included. Band—Marching/Jazz/ Concert The Booster Club is governed by a Board of Directors, which • Participate in all required Hays High performances as well includes the Activities Director and parents representing the various as one outside performance. (Fort Hays concert, etc.) sports programs at HHS. Traditionally, the Booster Club has assumed responsibility for such things as concessions at the Hays Orchestra City Shootout, and the junior and senior classic wrestling • Participate in all orchestra concerts and the Western Kansas tournaments. Money raised through memberships, fund raising, and Orchestra Festival. donations are used to purchase equipment, Athletic recognition • Or, participate in all required rehearsals and performances of program tickets for student athletes and other items to support the fall musical as a member of the Pit orchestra. student athletes throughout the year. • Or, participate in all orchestra concerts and serve as a Hays City Music Festival helper. Scholarships • Or, earn a solo rating of II at Regional Contest. • Or, earn a small ensemble rating of I at Regional NCAA Clearinghouse —College Academic Contest. Requirements • Or, be accepted and participate in the KMEA Festival The NCAA has established a central clearinghouse to Orchestra. certify athletic eligibility for Divisions I and II universities. If a student athlete intends to participate in college athletics at a Vocal Music Division I or II school as a freshman, he or she must be registered • Participate in the HHS select ensemble. with and be certified eligible by the NCAA Initial-Eligibility • Or, participate at Regional Solo and Small Ensemble Clearinghouse. He/she may not even take an official campus visit Contest. unless registered with the Clearinghouse. Students considering • Or, participate in the Hays City Music Festival. 46
• Or, participate in the KMEA District Choir. • Participation in the summer weight program equals one quarter. Debate • Participation in the summer clinic equals one quarter. • Participate in the required minimum of three invitational • Participation on scout team, offense or defense on a weekly tournaments. basis equals one quarter.
• Or, attend 7 invitational tournaments for the season. Boys and Girls Golf • Earn a winning record at tournaments. • And, earn a “C” average or above in Debate class. (fall program for girls; spring program for boys) • Participate in at least one-half of all scheduled varsity golf Forensics (spring program) tournaments. • Place in the top three at an invitational tournament. • Or, earn a score which contributes toward the varsity team • Or, participate in six invitational tournaments for the season. total. • And, earn a “B” average or above in Forensics. • Or, medal in any varsity meet. Athletics Boys and Girls Soccer Baseball (fall program for boys; spring program for girls) (spring programs for Varsity, Junior Varsity and Freshman) • Participate in at least one-half of all regular season • Participate in at least five varsity games. varsity contests.
Boys Basketball Softball (winter programs for Varsity, Junior Varsity, Sophomore and (spring programs for Varsity, Junior Varsity, and Freshman) Freshman) • Participate in at least one-fourth of all scheduled • Participate in at least one-sixth of all varsity quarters varsity games. throughout the season. Boys and Girls Swimming Girls Basketball (winter program for boys; spring program for girls) (winter programs for Varsity, Junior Varsity and Freshman) • Earn a score which contributes toward the varsity team total. • Participate in at least one-sixth of the total quarters played by the varsity team. Boys and Girls Tennis (fall program for girls; spring program for boys- Varsity & JV) Cheerleading • Participate in at least four varsity tournaments during the (fall and winter program for Varsity, Junior Varsity) season. • Participate in summer cheer camp. • Or, participate in the league tournament. • Participate in (or secure proper authorization) all cheerleading activities, i.e.: performances, practices, Boys and Girls Track fundraisers. (spring program for Varsity, Junior Varsity and Freshman) • Earn a score which contributes toward the varsity team total. Boys and Girls Cross Country (fall program for Varsity and Junior Varsity) Volleyball • Earn a total of 10 varsity points. Points may be awarded (fall program for Varsity, Junior Varsity and Freshman) according to the following formula: • Participate in at least one half of all varsity contests. • Participate in a varsity meet (1 point each). • Finish in the top one-half of any race (1 point each). Wrestling • Earn a varsity medal (1 point each). (winter program for Varsity and Junior Varsity) • Run 100 miles during the season (1 point each). • Run 100 miles over the summer (1 point each). • Earn a total of 40 varsity points. Points may be awarded • Successfully complete the cross-country season according to the following formula: (1 point each). Participation = one point per varsity match Duel Tournament Win by fall 6 4 Football Win by technical fall 5 3.5 Win by decision 3 2 (fall program for Varsity, Junior Varsity and Freshman) Win by major decision 4 2.5 • Earn a total of nine varsity quarters to letter. Quarters may Win by default 6 4 be accumulated by using the following formula: Win by forfeit 6 4 • Participation in one quarter of a varsity game equals one quarter. (Offense/defense/special teams.)
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• Or, finish in the top four in any tournament scoring four Managers places: 1st =14 points; 2nd =10 points; 3rd =7 points; and 4th • Managers may earn a letter by meeting the same =4 points standards set forth for the respective activity. However, • Or, finish in the top six in any tournament scoring 6 places: manager letters will not count toward the qualifications for the 1st =16 points; 2nd = 12 points; 3rd = 9points; three or more sport White Honor Letter. 4th = 7 points; 5th=5 points; and 6th=3 points.
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Hays High School 2300 E. 13th Hays, KS 67601 785-623-2600 Appendices
785-623-2616 (fax) DUAL PARTICIPATION CONTRACT HAYS HIGH SCHOOL Any Hays High School (HHS) student wishing to participate in dual athletic activities during the same season must complete this form prior to the start of the dual season in which they wish to participate. No HHS student will be allowed to begin participation (including practice) in either activity until this contract has been completed and filed with the Athletic Director and both coaches/sponsors. If this contract cannot be agreed upon by both coaches involved, the student involved, and the parent of the student, the student will have to choose which activity he/she wishes to participate in.
Student Name: ______Application Date: _____/_____/_____
Dual Activities: Primary ______Secondary______
No coach/sponsor at Hays High School will be allowed to keep a HHS student from participating in the activities listed on this completed contract as long as those activities do not fall on the same day. In the case of conflicting activities, ______chooses to participate in ______as his/her primary activity. If a coach/sponsor feels that a student’s performance in his/her activity is adversely affected by that student’s participation in the other dual activity listed on this contract, it remains the option of that coach/sponsor to reduce or curtail that student’s participation in their activity. It is the expectation of HHS administration that decisions of this nature will be made by the coach/sponsor strictly on a student-performance basis. Unless agreed upon by all parties involved, a student is not allowed to quit the primary sport to become a full-time member of the secondary sport. The administration of Hays High School reserves the right to suspend this contract if a student involved is suffering academically because of the dual participation or is not in good standing. Other activities student is involved in during the season being addressed (i.e. DECA, FFA, Musical, etc.) ______My signature below indicates that I understand the conditions of dual participation at Hays High School and agree to abide by the conditions stated above.
______/_____/______/_____/_____ (Student) (Date) (Parent) (Date)
______/_____/______/_____/_____ (Primary Coach/Sponsor) (Date) (Secondary Coach/Sponsor) (Date)
______/_____/______/_____/_____ (G3 teacher) (Date) (G4 teacher) (Date)
______/_____/______/_____/_____ (M3 teacher) (Date) (M4 teacher) (Date)
Witnessed by: ______/_____/_____ (Athletic Director) (Date) 49
USD 489 ALTERNATIVE TRANSPORTATION FORM HAYS HIGH SCHOOL
2300 EAST 13TH STREET· HAYS, KANSAS 67601 • (785) 623-2600
Student's Name:______Event:______Date: ______
I,______do hereby give permission for my son/daughter to ride home with ______
______
I understand that the district has provided transportation for my child and that by choosing this alternative means of transportation, I no longer hold USD 489 or any person associated with the district responsible for my child's safe return.
Signed: ______Dated: ______
Administrator or Coaches Approval: ______
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Health Services, USD 489 Authorization for Self-Administration of Anaphylaxis or Asthma Medication, K-12
***to be renewed annually*** Return to School Nurse
Parent to Complete:
Name of Student: ______Date of Birth: ______School: ______Grade: ____
The above student has been instructed on self-administration, and I hereby give my permission for him/her to administer at school as ordered the medication(s) listed. I understand that it is my responsibility to furnish this medication. I acknowledge that the school district and its officers, employees or agents incur no liability for damage, injury or death resulting directly or indirectly from the self-administration of medication and agree to release, indemnify and hold the school and it officers, employees and agents, harmless from and against any claims relating to the self-administration of such medication.
I authorize USD 489 School Nurses to exchange information regarding this student’s health care and treatment plan with:
Physician______Clinic: ______
Address: ______Phone: ______
Signature of Parent: ______Date: ______
Phone: Home______Work: ______Cell______
IMPORTANT NOTES: * The student shall carry, for self-administering, only a single day’s supply of medication, except for inhalers. The medication must be in the original, completely labeled container. If a prescription, it should bear the pharmacy label with correct, current dosage information.
* For a student to have access to emergency medications always, it is recommended that an additional supply of the listed self-administered medication(s) is kept at the school.
**For School Nurse Use**
The above student has demonstrated the skills necessary for responsible self-administration of medication(s). Yes_____ No______school nurse signature date
Teachers responsible for supervision of this student have been notified of permission to carry listed medication(s) and self- medicate on this date______.
Names of teachers notified: ______
Over for Physicians Treatment Plan
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2-2006
USD 489 Medication Authorization Form
When possible, medication should be administered at home using a schedule that will not require doses during school hours
Prescription medication must be sent to school by the parent or guardian in the original pharmacy container with the pharmacy label. The student’s name, name of the medication, dosage, date and physician’s name must be clearly noted on the label. Any change in time or dosage of medication requires a new prescription from the physician.
Over-the–counter medication must be sent to school by parent or guardian in the original container, marked with the student’s name. Only the instructions on the container will be followed (instructions on container must be readable) unless a physician provides alternative instructions.
The following procedures must be followed for medication to be dispensed:
1. The parent or guardian must provide all medications to be administered at school. Because of limited space, medication should be brought to school in the smallest size you can purchase.
2. A medication authorization form signed by a parent or guardian must be on file at the school. This request will expire at the end of each school year.
3. The first dose of medication must be given by the parent or guardian.
4. All medication must be kept in the area designated by the Principal. Students requiring medications will be responsible for reporting to the Health Office at the specified time.
5. It is required that medication that is a controlled substance (Ritalin, Adderall, etc.) be brought to school by the parent or guardian in a bubble pack as it must be counted weekly.
6. If you child requires any exception to this general procedure, such as self-administration, see the school nurse.
Student Name: ______Birthdate: ______Grade: ______
Name of Medication: ______Dosage: ______
Time of Administration: ______Duration to be Given: ______
Reason for Medication: ______Doctor’s Name: ______
Should short-term medication (cough medicine, antibiotics, etc.) be sent home daily? Yes____ No____
Permission/Release Statement to be completed by Parent or Guardian
I hereby give permission for designated school personnel to dispense the above-named prescription or over-the-counter medication to my child, named above. I certify that he/she has previously had at least one dose of the medication and did not have an adverse reaction from it. I understand that any school employee who administers this medication to my child in accordance with the written instruction from the medication label shall not be liable for damages because of an adverse reaction suffered by the student because of administering such drug or because of mislabeled or altered product. For prescription medication, I hereby authorize a USD 489 school nurse to exchange information with the prescriber and with the pharmacy identified on the affixed pharmacy label.
______Date Signature of Parent or Guardian Phone Number Request Form 53
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KSHSAA RECOMMENDED CONCUSSION & HEAD INJURY INFORMATION RELEASE FORM 2020-2021
This form must be signed by all student athletes and parent/guardians before the student participates in any athletic or spirit practice or contest each school year.
A concussion is a brain injury and all brain injuries are serious. They are caused by a bump, blow, or jolt to the head, or by a blow to another part of the body with the force transmitted to the head. They can range from mild to severe and can disrupt the way the brain normally works. Even though most concussions are mild, all concussions are potentially serious and may result in complications including prolonged brain damage and death if not recognized and managed properly. In other words, even a “ding” or a bump on the head can be serious. You can’t see a concussion and most sports concussions occur without loss of consciousness. Signs and symptoms of concussion may show up right after the injury or can take hours or days to fully appear. If your child reports any symptoms of concussion, or if you notice the symptoms or signs of concussion yourself, seek medical attention right away.
Symptoms may include one or more of the following: • Headaches • Feeling sluggish or slowed down • Sadness • “Pressure in head” • Feeling foggy or groggy • Nervousness or anxiety • Nausea or vomiting • Drowsiness • Irritability • Neck pain • Change in sleep patterns • More emotional • Balance problems or dizziness • Amnesia • Confusion • Blurred, double, or fuzzy vision • “Don’t feel right” • Concentration or memory problems (forgetting game plays) • Sensitivity to light or noise • Fatigue or low energy • Repeating the same question/comment
Signs observed by teammates, parents, and coaches include: • Appears dazed • Slurred speech • Vacant facial expression • Shows behavior or personality changes • Confused about assignment • Can’t recall events prior to hit • Forgets plays • Can’t recall events after hit • Is unsure of game, score, or opponent • Seizures or convulsions • Moves clumsily or displays incoordination • Any change in typical behavior or personality • Answers questions slowly • Loses consciousness
What can happen if my child keeps on playing with a concussion or returns too soon? Athletes with the signs and symptoms of concussion should be removed from play immediately. Continuing to play with the signs and symptoms of a concussion leaves the young athlete especially vulnerable to greater injury. There is an increased risk of significant damage from a concussion for a period of time after that concussion occurs, particularly if the athlete suffers another concussion before completely recovering from the first one (second impact syndrome). This can lead to prolonged recovery, or even to severe brain swelling with devastating and even fatal consequences. It is well known that adolescent or teenage athletes will often under report symptoms of injuries. And concussions are no different. As a result, education of administrators, coaches, parents and students is the key for student-athlete’s safety.
If you think your child has suffered a concussion Any athlete even suspected of suffering a concussion should be removed from the game or practice immediately and an urgent referral to a health care provider should be arranged (if not already onsite). No athlete may return to activity after sustaining a concussion, regardless of how mild it seems or how quickly symptoms clear, without written medical clearance from a Medical Doctor (MD) or Doctor of Osteopathic Medicine (DO). Close observation of the athlete should continue for several hours. You should also inform your child’s coach if you think that your child may have a concussion Remember it is better to miss one game than miss the whole season. When in doubt, the athlete sits out! Cognitive Rest & Return to Learn The first step to concussion recovery is cognitive rest. This is essential for the brain to heal. Activities that require concentration and attention such as trying to meet academic requirements, the use of electronic devices (computers, tablets, video games, texting, etc.), and exposure to loud noises may worsen symptoms and delay recovery. Students may need their academic workload modified while they are initially recovering from a concussion. Decreasing stress on the brain early on after a concussion may lessen symptoms and shorten the recovery time. This may involve staying home from school for a few days, followed by a lightened school schedule, gradually increasing to normal. Any academic modifications should be coordinated jointly between the student’s medical providers and school personnel. After the initial 24-48 hours from the injury, under direction from their health care provider, patients can be encouraged to become gradually and progressively more active while staying below their cognitive and physical symptom-exacerbation thresholds (i.e., the physical activity should never bring on or worsen their symptoms). No consideration should be given to returning to full sport activity until the student is fully integrated back into the classroom setting and is symptom free. Occasionally a student will be diagnosed with post-concussive syndrome and have symptoms that last weeks to months. In these cases, a student may be recommended to start a non-contact physical activity regimen, but this will only be done under the direct supervision of a healthcare provider. Return to Practice and Competition The Kansas School Sports Head Injury Prevention Act provides that if an athlete suffers, or is suspected of having suffered, a concussion or head injury during a competition or practice, the athlete must be immediately removed from the competition or practice and cannot return to practice or competition until a Health Care Professional has evaluated the athlete and provided a written authorization to return to practice and competition. The KSHSAA recommends that an athlete not return to practice or competition the same day the athlete suffers or is suspected of suffering a concussion. The KSHSAA also recommends that an athlete’s return to practice and competition should follow a graduated protocol under the supervision of the health care provider (MD or DO).
For current and up-to-date information on concussions you can go to: For concussion information and educational resources collected by the KSHSAA, go to: http://www.cdc.gov/concussion/HeadsUp/youth.html http://www.kshsaa.org/Public/General/ConcussionGuidelines.cfm http://www.kansasconcussion.org/
______Student-athlete Name Printed Student-athlete Signature Date
______Parent/Legal Guardian Printed Parent/Legal Guardian Signature Date 55
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HAYS HIGH ATHLETIC-ACTIVITY DEPARTMENT U.S.D. 489 HAYS, KANSAS
Hays High School will act in accordance with the USD 489 Substance Abuse Policy for all violations of chemical use/abuse. The Kansas State High School Activities Association guidelines will be followed with respect to student activity participants. This policy is intended to clearly state that the school will address incidents as presented to the administration and will not “police” the community looking for violators.
1. Student participants who possess and/or use controlled substances (other than those prescribed by a physician) during the season shall be excluded from participation on the next KSHSAA sponsored event. An alcohol/drug evaluation must be completed to avoid suspension of additional future events.
2. Students in violation of the rule for a second time will be dismissed from his/her present activity and must participate in follow-up activities as prescribed in the alcohol/drug evaluation in order to be eligible for participation for any upcoming season. Third time offenders will not be allowed to participate in any KSHSAA sanctioned activity for the remainder of the school year.
3. Violation of the rules as noted must be verified by the student involved, a staff member, a law enforcement officer, or the parents of the student involved if penalties are to be imposed.
4. An alcohol/drug evaluation must be completed with all recommendations adhered to by the offender to avoid suspension from future events. For the student to return in good standing, the treatment facility
and/or evaluator must provide a statement to the school principal noting for the offender has successfully completed the recommended program.
------Parent/Guardian Signature Date
------Student Signature Date
Please return this form to the Athletic Office
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