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January's BOT Information 11/16/2012 BOT 1 1:30 p.m. - 1. Roll Call 2. Approval of the Minutes of Previous Meeting Will the Board of Trustees approve the minutes of the meeting of the Board held on September 14, 2012 and on October 26, 2012? 3. President's Report 2:30 p.m. - 4. Reports from Standing Committees Discussion of action and/or information items by the Standing Committees for consideration by the Board of Trustees: A. Committee on Academic Affairs and Student Life - Marianne E. Alexander, Chair 1) Discussion of Consent Agenda Items Provided for Information orApproval of the Committee on Academic Affairs and Student Life: Information Items - a) Information on Undergraduate Programs b) Information on Graduate Programs (See Appendix I) 2) Informational Report on Enrollment and Student Financial Aid The annual informational report on Penn State's admissions, enrollment and financial aid, will be presented by Ms. Anne L. Rohrbach, Executive Director for Undergraduate Admissions, and Ms. Anna M. Griswold, Assistant Vice President for Undergraduate Education and Executive Director for Student Aid. B. Committee on Audit and Risk - John P. Surma, Chair C. Committee on Finance, Business and Capital Planning - Linda B. Strumpf, Chair 1) Discussion of Consent Agenda ItemsProvided for Information or Approval of the Committee on Finance, Business and Capital Planning: Information Items - a) Rider Building Utility and Roof Renovations, University Park b) Recreation Hall and Academic Activities Building Roof Replacement, University Park c) Seventh Floor Conversion to Adult Beds, The Milton S. Hershey Medical Center d) East Addition Air Handler and Roof Replacement, The Milton S. Hershey Medical Center 11/16/2012 BOT 2 4. Reports from Standing Committees (Continued) C. Committee on Finance, Business and Capital Planning (Continued) 1) Discussion of Consent Agenda Items Provided for Information or Approval of the Committee on Finance, Business and Capital Planning: (Continued) Information Items - (Continued) e) Wastewater Treatment Plant Upgrade, Penn State Wilkes-Barre f) Naming of Rooms, Portions of Buildings, and Plazas g) Sale of Gifted Property at 237 Beartown Road, Monterey, Massachusetts h) Status of Major Construction Programs and Borrowing i) Conflict of Interest Disclosure Action Items - j) Summary of Revisions to Existing Scholarships, Fellowships, etc. k) Acknowledgment of Endowments and Other Major Commitments (See Appendix II) 2) Conflict of Interest - Amendment of Memorandum of Agreement to Support a Visiting Scientist with SilcoTek Corporation The Bylaws of the University, Article 6(1), provide that, "No member of the Board of Trustees, any member's spouse or any corporation, partnership, association or other organization in which one or more members of the Board of Trustees, or any member's spouse or dependent child has a beneficial ownership of ten (10%) percent or more, shall enter into any contract or transaction valued at $10,000 or more with the University unless the contract has been awarded through an open and public bidding process, in accordance with University Purchasing Policy, or has been fully disclosed to the Board of Trustees and approved by the affirmative votes of a majority of the disinterested members of the Board of Trustees. Full disclosure shall mean disclosure of the material facts as to the relationship or interest of the member or members of the Board of Trustees, or spouse or dependent child of such member or members, and disclosure of the material facts as to the contract or transaction, including a sole source justification. Approval by a majority of disinterested members of the Board of Trustees shall be valid even though the disinterested members are less than a quorum. The member or members interested in the contract or transaction may be counted in determining the presence of a quorum, may briefly state a position on the contract or transaction, and may answer pertinent questions concerning the contract or transaction, but such member or members shall not vote on the matter. The minutes of the meeting shall reflect that disclosure was made, the abstention from voting by the interested member or members and the approval by a majority of disinterested members. A record of such contracts or transactions shall be maintained in the office of the senior vice president for finance and business and shall be available for inspection by members of the Board of Trustees." 11/16/2012 BOT 3 4. Reports from Standing Committees (Continued) C. Committee on Finance, Business and Capital Planning (Continued) 2) Conflict of Interest - Amendment of Memorandum of Agreement to Support a Visiting Scientist with SilcoTek Corporation (Continued) Trustee Paul Silvis has a beneficial ownership of more than 10 percent of SilcoTek Corporation (the sponsor). In November 2011, the Board of Trustees approved extending an agreement between the University, through the Office of Sponsored Programs, to support a visiting scientist with the sponsor. The sponsor agreed to support and participate in the development of fundamental research in fields having an impact relevant to the sponsor's and the University's mutual interest and has agreed to send an employee to the University as a visiting scientist to further his/her experience in the fields at the Materials Research Institute. The sponsor provided support to the University in the amount of $24,000 for during the first year to support the visiting scientist. Because there was a significant balance remaining of the $24,000 payment, the agreement was extended for one year without additional costs. Having just completed the second year, and recognizing that a balance still remains, it is now proposed to extend the period of performance for two additional years at no additional cost. Will the Committee on Finance, Business, and Capital Planning recommend to the Board of Trustees adoption of the following resolution: WHEREAS, in January 2011, the Board of Trustees ratified the memorandum of agreement to support a visiting scientist between SilcoTek Corporation (the sponsor) and the University to provide financial support to the visiting scientist in Materials Research Institute identified by the sponsor for a period of one year in the amount of $24,000, and WHEREAS, in November 2011, The Board of Trustees approved extending the memorandum of agreement to support a visiting scientist between SilcoTek Corporation (the sponsor) and the University for an additional year, and WHEREAS, it is desired to extend the period of performance for two additional years with no cost extension, RESOLVED, that the proposed amendment to the memorandum of agreement to extend the period of performance for two additional years is approved. 3) Conflict of Interest - Ratification of Transaction with the Mt. Nittany Inn The Bylaws of the University, Article 6(1), provide that, "No member of the Board of Trustees, any member's spouse or any corporation, partnership, association or other organization in which one or more members of the Board of Trustees, or any member's spouse or dependent child has a beneficial ownership of ten (10%) percent or more, shall enter into any contract or transaction valued at $10,000 or more with the University unless the contract has been awarded through an open and public bidding process, in accordance with University Purchasing Policy, or has been fully disclosed to the Board of Trustees and approved by the affirmative votes of a majority of the disinterested members of the Board of Trustees. Full disclosure shall mean disclosure of the material facts as to the relationship or interest of the member 11/16/2012 BOT 4 4. Reports from Standing Committees (Continued) C. Committee on Finance, Business and Capital Planning (Continued) 3) Conflict of Interest - Ratificatio n of Transaction with the Mt. Nittany Inn (Continued) or members of the Board of Trustees, or spouse or dependent child of such member or members, and disclosure of the material facts as to the contract or transaction, including a sole source justification. Approval by a majority of disinterested members of the Board of Trustees shall be valid even though the disinterested members are less than a quorum. The member or members interested in the contract or transaction may be counted in determining the presence of a quorum, may briefly state a position on the contract or transaction, and may answer pertinent questions concerning the contract or transaction, but such member or members shall not vote on the matter. The minutes of the meeting shall reflect that disclosure was made, the abstention from voting by the interested member or members and the approval by a majority of disinterested members. A record of such contracts or transactions shall be maintained in the office of the senior vice president for finance and business and shall be available for inspection by members of the Board of Trustees." The spouse of Trustee Paul Silvis has a beneficial ownership of more than 10 percent of the Mount Nittany Inn. University Outreach hosted a fund raising event to support the third annual WPSU Wine Festival at the Mt. Nittany Inn in September 2011, with proceeds benefitting WPSU-FM. The cost of the event was $14,414.93. As this transaction value is greater than $10,000, ratification of the transaction by the Board of Trustees is required. Will the Committee on Finance, Business, and Capital Planning recommend to the Board of Trustees adoption of the following resolution: RESOLVED, That the transaction whereby the University has paid for event-related expenses for the 2011 WPSU Wine Festival to the Mount Nittany Inn for a cost of $14,414.93 is ratified. 4) Proposed Final Plans and Authorization to Aw ard Contracts, Old Main Renovations, University Park Old Main is an historic icon and is one of the most recognized symbols of Penn State. It was designed in 1929 by Charles Klauder, a nationally recognized architect of academic buildings.
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