Public Document Pack High Peak Borough Council THE EXECUTIVE AGENDA Date: Thursday, 14 February 2019 Time: 6.00 pm Venue: The Board Room, Pavilion Gardens, Buxton 6 February 2019 PART 1 1. Apologies for absence 2. Declarations of Interest i) Disclosable Pecuniary Interests ii) Other Interests 3. To approve the minutes of the previous meeting (Pages 3 - 8) 4. Third Quarter (Provisional Outturn) Financial, Procurement & Performance Review 2018/19 (Pages 9 - 60) 5. 2019/20 Budget & Updated Medium Term Financial Plan 2019/20 to 2022/23 (Pages 61 - 290) 6. Statement of Community Involvement - Adoption (Pages 291 - 362) 7. Town Centre Regeneration and Investment Programme (Pages 363 - 368) 8. Accelerated Housing Delivery Programme - soft market testing (Pages 369 - 374) 9. Greater Manchester Spatial Framework (Pages 375 - 384) 10. High Peak Borough Council Support for Keep Britain Tidy (Pages 385 - 392) 11. To resolve that the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act 1972. PART 2 12. To approve the exempt minutes of the previous meeting (Pages 393 - 394) (Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information) ) SIMON BAKER CHIEF EXECUTIVE Membership of The Executive Councillor T Ashton (Chair) Councillor T Kemp (Vice-Chair) Councillor J McCabe Councillor E Thrane Agenda Item 3 High Peak Borough Council THE EXECUTIVE Meeting: Thursday, 6 December 2018 at 6.00 pm in The Board Room, Pavilion Gardens, Buxton Present: Councillor T Ashton (Chair) Councillors T Kemp and J McCabe Apologies for absence were received from Councillor E Thrane 19/33 DECLARATIONS OF INTEREST (Agenda Item 2) There were no declarations of interest made. 19/34 TO APPROVE THE MINUTES OF THE PREVIOUS MEETING (Agenda Item 3) RESOLVED: That the minutes of the Executive held on 11 October 2018 be approved as a correct record. 19/35 SECOND QUARTER PERFORMANCE, FINANCIAL AND PROCUREMENT REVIEW 2018/19 (Agenda Item 4) The purpose of the report was to inform members of the Council’s overall performance and financial position for the period ended 30th September (“First Quarter 2018/19”) The report was considered by the Corporate Select Committee on 26 November 2018. The position was summarised as follows: Subject Headline Finance The Finance headlines were: Performance against Budget The General Fund budget for 2018/19 was projected to be underspent by £618,780 at the quarter 2 stage. Efficiency Programme The general fund efficiency target of £581,000 (General Fund) was expected to be achieved – with £345,650 achieved to date. The HRA 2018/19 efficiency target of £245,000 had already been achieved. Housing Revenue Account The Housing Revenue Account was projected to be in surplus (against budget)Page by £219,055. 3 The Executive Thursday, 6 December 2018 Subject Headline Capital Programme The Capital Programme budget for 2018/19 as revised was £7.38 million. The outturn was anticipated to be £1.27 million underspend as a result of reprofiling the works set out in the Asset Management Plan. The HRA Capital Programme for 2018/19 as revised was £4.07 million. The outturn was anticipated to be on target at this stage. Treasury Management Cash investments held at 30th September 2018 totalled £20.6 million. Council borrowing at 30th September 2018 totalled £71.8 million. The Council’s net interest receipts general fund budget was marginally underspent by £16,340 with a £27,870 underspend on the HRA Revenue Collection 57.1% of Council Tax was collected by 30th September 2018, compared to 57.4% for the same period last year. 60.3% of Business Rates was collected by 30th June 2018 compared with 58.6% for the same period last year Procuremen The Procurement headlines were: t 25 procurement activities were completed At the 30th September 2018, 56% of procurement activity undertaken was on the forward plan and the Council paid 97% of its invoices within 30 days Performanc The Performance headlines were: e Performance was on track in respect 65% of the key indicators Of the 22 Priority Actions within the Corporate Plan, two were awaiting a decision, and the remainder being classified as ‘Green’; and The Council received 120 complaints, 169 comments and 67 compliments in the Second Quarter. Repeat complaints and response times both on track Options considered: Detailed analysis was contained within the appendices to the report. RESOLVED: That the second quarter 2018/19 financial, procurement and performance position detailed in Appendices A, B and C and summarised at 3.3 of the covering report be noted. Page 4 The Executive Thursday, 6 December 2018 19/36 UPDATED MEDIUM TERM FINANCIAL PLAN 2019/20 TO 2022/23 (Agenda Item 5) The report presented the Council’s updated Medium Term Financial Plan, which gave the Council’s priorities in the context of the likely resources available and provided a financial context to future decision-making. The report was considered by the Corporate Select Committee on 26 November 2018. Options considered: There were no options to consider at this stage. Options would be need to be developed in order to close the financial deficits highlighted in the updated plan. RESOLVED: That the Executive recommends the updated Medium Term Financial Plan (Appendix A to the report) to Council for approval. 19/37 HOUSEHOLD WASTE BIN CHARGES (Agenda Item 6) A motion was presented to Council at its meeting on the 13th September 2018 that requested a review of household waste bin charges. It was agreed at the meeting to refer the motion to the Community Select Committee for consideration. The report was considered by the Select Committee on 28 November 2018. Options considered: There were two options available in regards to the proposed motion: 1. Retain the current charging policy, and levy charges for the replacement of all bins that are damaged or go missing with the exception of those reported by collection staff. (Recommended). 2. Amend the charging policy as per the motion, thus providing residents with a free of charge replacement bin when theirs becomes damaged or goes missing. The initial impact of such a decision could be in excess of £11,640 per annum based on 2017-18 data but would be expected to rise considerably in future years. (Not recommended). RESOLVED: That the present system of charging for bin replacements be kept in line with the existing fees and charges policy. 19/38 ALLIANCE ENVIRONMENTAL SERVICES (AES) - PHASE 3 - TRANSFER OF SERVICES - STREET CLEANSING & GROUNDS MAINTENANCE (Agenda Item 7) The purpose of the report was for the Executive to consider the service specification for the services to be transferred to Alliance Environmental Service (AES) in the third phasePage to ensure5 that future service delivery met The Executive Thursday, 6 December 2018 the requirements of the Council. The report was considered by the Community Select Committee on 28 November 2018 and authority had been delegated to the Chair of the Corporate Select Committee to approve the AES Financial Implications Report, with a copy to be forwarded to other members of the Committee for information. Options considered: There were no options to consider. RESOLVED: That the development of the new operating arrangements and service specifications to be transferred in phase 3 be considered and supported. 19/39 TO RESOLVE THAT THE PUBLIC AND PRESS BE EXCLUDED FROM THE MEETING FOR THE FOLLOWING ITEMS BECAUSE THERE MAY BE DISCLOSURE TO THEM OF EXEMPT INFORMATION AS DEFINED IN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972. (Agenda Item 8) RESOLVED: That the public and press be excluded from the meeting for the following items because there may be disclosure to them of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972. 19/40 TO APPROVE THE EXEMPT MINUTES OF THE PREVIOUS MEETING (Agenda Item 9) The exempt minutes of the meeting of the Executive held on 11 October 2018 were approved as a correct record. 19/41 LEISURE CENTRE OPERATING CONTRACT AWARD (Agenda Item 10) The Executive approved a report that considered the outcome of the recent procurement exercise which had been completed to identify the future contract arrangement for the management of the Council’s leisure centres post April 2019. 19/42 SALE OF LAND AT BEELOW CLOSE (Agenda Item 11) The Executive approved a report that requested the Authority to dispose of the freehold land at Beelow Close, Dove Holes. The meeting concluded at 7.00 pm Page 6 The Executive Thursday, 6 December 2018 CHAIRMAN Page 7 This page is intentionally left blank Agenda Item 4 HIGH PEAK BOROUGH COUNCIL Report to The Executive 14 February 2019 TITLE: Third Quarter (Provisional Outturn) Financial, Procurement & Performance Review 2018/19 EXECUTIVE COUNCILLOR: Cllr Emily Thrane – Executive Councillor for Finance & Corporate Services CONTACT OFFICERS: Claire Hazeldene - Finance Vanessa Higgins - Performance WARDS INVOLVED: Non-Specific Appendices Attached Appendix A – 2018/19 – Third Quarter Financial Report Appendix B – 2018/19 – Third Quarter Procurement Report Appendix C – 2018/19 – Third Quarter Performance Report 1. Reason for the Report 1.1 The purpose of this report is to inform members of the Council’s overall performance and financial position for the period ended 31st December (“Third Quarter 2018/19”). 2. Recommendations 2.1 It is recommended that the Executive: Note the Third Quarter 2018/19 financial, procurement and performance position detailed in Appendices A, B and C and summarised at 3.3 of this covering report. 3. Executive Summary 3.1 This report summarises the Council’s performance and financial position after considering service activity up to the end of the Third Quarter (i.e.