DOCSLIB.ORG

Products and Services Catalogue Digital Archive Services National Archives Service Organization

Total Page：16

File Type：pdf, Size：1020Kb

Download full-text PDF Read full-text
Products and Services Catalogue Digital Archive Services National Archives Service Organization Products and Services Catalogue Digital archive services National Archives Service Organization Version 1.0 Date 11-1-2018 Status Final Disclaimer: this English version is a translation of the original in Dutch for information purposes only. In case of a discrepancy, the Dutch original will prevail. Final | PDC Digital archive services | 11-1-2018 Contents 1 PRODUCTS AND SERVICES CATALOGUE ................................................................................................................ 4 1.1 PURPOSE ..................................................................................................................................................................... 4 1.2 TARGET GROUP ............................................................................................................................................................ 4 1.3 POSITION OF THE PRODUCTS AND SERVICES CATALOGUE ................................................................................................. 4 1.4 STRUCTURE .................................................................................................................................................................. 5 2 OUTSOURCED RECORDS MANAGEMENT AND TRANSFERRED INFORMATION OBJECTS ................................... 6 2.1 OUTSOURCED RECORDS MANAGEMENT........................................................................................................................... 6 2.2 TRANSFERRED INFORMATION OBJECTS ............................................................................................................................ 6 3 SERVICES .................................................................................................................................................................. 7 3.1 MANAGEMENT ............................................................................................................................................................. 9 3.1.1 Regular management ............................................................................................................................................................. 9 3.1.2 Optional management services for outsourced information objects................................................................................. 10 3.2 ACCESS ....................................................................................................................................................................... 11 3.3 PROVIDING DIGITAL FACILITIES ...................................................................................................................................... 12 3.3.1 Providing digital facilities ..................................................................................................................................................... 12 3.3.2 Connecting to the e-Depot ................................................................................................................................................... 13 3.4 PROVIDING KNOWLEDGE AND INFORMATION ................................................................................................................. 15 3.4.1 Answering knowledge questions .......................................................................................................................................... 15 3.4.2 Providing knowledge products ............................................................................................................................................. 16 3.4.3 Providing institutional information about government organisations ............................................................................ 16 3.5 ADVICE ...................................................................................................................................................................... 18 3.5.1 DUTO scan ............................................................................................................................................................................. 18 3.5.2 Advice on record keeping ...................................................................................................................................................... 19 3.5.3 Impact assessment ................................................................................................................................................................ 19 3.5.4 Metadata advice .................................................................................................................................................................... 21 3.5.5 Preservation advice ................................................................................................................................................................ 21 3.6 EDUCATION ................................................................................................................................................................ 22 3.6.1 Using the e-Depot ................................................................................................................................................................. 22 4 DIGITAL FACILITIES ............................................................................................................................................... 24 4.1 THE E-DEPOT ............................................................................................................................................................. 25 4.2 COLLECTION MANAGEMENT SYSTEM ............................................................................................................................ 26 4.3 REGISTRY OF ACTORS .................................................................................................................................................. 28 5 KNOWLEDGE PRODUCTS ..................................................................................................................................... 29 5.1 DUTO GUIDELINES ..................................................................................................................................................... 30 5.2 TMLO ........................................................................................................................................................................ 31 5.3 GUIDE TO APPRAISAL AND SELECTION ........................................................................................................................... 31 5.4 HOTSPOT MONITOR ..................................................................................................................................................... 31 5.5 GUIDE TO REPLACING ARCHIVE RECORDS...................................................................................................................... 32 5.6 GUIDE TO THE NATIONAL ARCHIVES’ PREFERRED FORMATS ............................................................................................ 32 5.7 NORA SUSTAINABILITY CATEGORY .............................................................................................................................. 32 5.8 MODEL ARCHITECTURE NATIONAL ARCHIVE INSTITUTIONS ..............................................................................................33 6 MORE INFORMATION AND REQUESTING A SERVICE........................................................................................... 34 7 TERMS .................................................................................................................................................................... 35 Page 3 of36 Final | PDC Digital archive services | 11-1-2018 1 Products and Services Catalogue 1.1 Purpose The Dutch government is increasingly working digitally and providing its services digitally. Digital information is more diverse than information on paper and has many forms, from digital documents to e-mail, twitter messages, blogs and websites. The boundaries between use and archiving also disappear with digital information objects. The government must, however, permanently preserve the information objects and keep them accessible. This is to support their own operations, for accountability purposes and also within the framework of cultural heritage. The National Archives supports the digital preservation and accessibility of digital information objects. The National Archives and the Regional Historical Centers (RHCs) use a national infrastructure to receive, manage and make available digital information objects. The purpose of this national infrastructure is: 1. ensure the sustainable accessibility of digital information objects; 2. effectively make digital information objects accessible to a wide audience via the internet; 3. to allow the transfer of digital information objects from archive creators to a depot to take place efficiently. Part of this national infrastructure is the e-Depot of the National Archives. The National Archives manages the digital information objects of ministries and other central government organizations. The National Archives also makes this e-Depot available to the Regional Historical Centers, so that they can manage information objects themselves. In its role as knowledge centre for information management and digital archiving, the National Archives also makes its knowledge available to other government organizations and archival institutions. It want to promote sustainable access to government information. The Service Organisation of the National Archives provides
Load more

Recommended publications
  • 'The Registered Papers of the Chief Secretary's Office'
    ‘The Registered Papers of the Chief Secretary’s Office’ Tom Quinlan, Archivist, National Archives Journal of the Irish Society for Archives, Autumn 1994 The Registered Papers of the Chief Secretary’s Office consist of two main archival series covering the years 1818 to 1924, together with a number of sub-series of shorter date span within this period: They provide the researcher with valuable primary source material for research into Irish history during the nineteenth and early twentieth centuries. The collection, which forms part of the Irish state papers, is now in the custody of the National Archives and is stored on site at its premises on Bishop Street in Dublin. There is a distinction between archives we describe as state papers and those we call public records which is not always articulated and hence tends to remain vaguely understood, The distinction has its basis in developments in England where the records created by the courts, by commissions of enquiry, and by public offices and boards were regarded as being of a public nature, whereas the records of secretaries of state were viewed as the semi-private papers of a government minister and, as such, were not deemed to be in the public domain. This distinction was given legislative expression in both Ireland and Britain by their respective nineteenth century public records Acts, which preserved and rendered available to the public legal and court records, but which did not extend to the records of secretaries of state or government ministers. (1) Irish state papers are the accumulated documents received or created by the offices of state which, until the termination of direct rule of Ireland by England in 1922, composed the Irish executive, headed by the chief governor of Ireland, and included the Privy Seal Office, the Privy Council Office and the Chief Secretary's Office.
    [Show full text]
  • Preferred Formats National Archives of the Netherlands in View of Sustainable Accessibility
    Preferred formats National Archives of the Netherlands In view of sustainable accessibility Version 1.0, November 2016 Contents Contents—2 1 Introduction—3 2 Why preferred formats?—6 Archival regulation: ‘open unless...’—6 Management and availability: easier with minimal diversity—6 Open standards and interoperability: as few obstacles as possible—7 3 Preferred formats and acceptable formats—8 Summary of referred formats and acceptable formats—8 Overview preferred formats including substantiation—8 Overview of acceptable formats including substantiation—10 Appendix 1: Archival regulation—12 Appendix 2: Dutch Standardisation Forum and open standards—14 What are open standards?—14 Why open standards?—14 Interoperability and supplier independence—14 Publishing details—15 Page 2 van 15 1 Introduction The National Archives’ e-Depot can receive, sustainably store and make available digital information in a variety of forms and formats. But in light of digital sustainability, the National Archives has a number of preferred formats for the information supplied by the legal caretakers. This document describes those preferred formats and provides a substantiation for their use. This allows custodians to take sustainable accessibility into account from the inception of their information. Context and cause The document Preferred formats of the National Archives is an elaboration of its Preservation Policy. The Preservation Policy describes the overall policy for preservation, i.e. the way in which the National Archives keeps the digital information it manages authentic and useable. In addition to Preferred formats, the Preservation Policy is elaborated upon in other documents.1 Figure 1 depicts the components of the National Archives’ preservation policy. Preservation policy Policy (what) Strategy and Strategies and standards standards (why which choices) Information types Preferred formats Technical Registry Preservation Watch Essential characteristics (Monitor Designated Community & Technology), incl.
    [Show full text]
  • Vatican Secret Diplomacy This Page Intentionally Left Blank Charles R
    vatican secret diplomacy This page intentionally left blank charles r. gallagher, s.j. Vatican Secret Diplomacy joseph p. hurley and pope pius xii yale university press new haven & london Disclaimer: Some images in the printed version of this book are not available for inclusion in the eBook. Copyright © 2008 by Yale University. All rights reserved. This book may not be reproduced, in whole or in part, including illustrations, in any form (beyond that copying permitted by Sections 107 and 108 of the U.S. Copyright Law and except by reviewers for the public press), without written permission from the publishers. Set in Scala and Scala Sans by Duke & Company, Devon, Pennsylvania. Printed in the United States of America by Sheridan Books, Ann Arbor, Michigan. Library of Congress Cataloging-in-Publication Data Gallagher, Charles R., 1965– Vatican secret diplomacy : Joseph P. Hurley and Pope Pius XII / Charles R. Gallagher. p. cm. Includes bibliographical references and index. ISBN 978-0-300-12134-6 (cloth : alk. paper) 1. Hurley, Joseph P. 2. Pius XII, Pope, 1876–1958. 3. World War, 1939–1945— Religious aspects—Catholic Church. 4. Catholic Church—Foreign relations. I. Title. BX4705.H873G35 2008 282.092—dc22 [B] 2007043743 A catalogue record for this book is available from the British Library. The paper in this book meets the guidelines for permanence and durability of the Com- mittee on Production Guidelines for Book Longevity of the Council on Library Resources. 10 9 8 7 6 5 4 3 2 1 To my father and in loving memory of my mother This page intentionally left blank contents Acknowledgments ix Introduction 1 1 A Priest in the Family 8 2 Diplomatic Observer: India and Japan, 1927–1934 29 3 Silencing Charlie: The Rev.
    [Show full text]
  • The Practice of Military History in France from 1989 to 1992
    The practice of military history in France from 1989 to 1992 The period involved corresponds to the one covered in volume XIV of the Bibliographie internationale d'histoire militaire, (International Bibliography of Military History). To make the introductory text easier to read the lists of publications, lectures, conferences etc. have been placed in the appendices. These lists are not exhaustive. RESEARCH The research tools and the published texts which assist research and often shape it are produced by the Archives Nationales (National Archives) and the Archives of the Departements (Tr: approximately equivalent to counties), the Archives of Ministere des Affaires etrangeres (Ministry of Foreign Affairs) and the Archives of the three historic services: the Army, the Air Force and the Navy. LES ARCHIVES NATIONALES (The National Archives) To complete the Etat general des fonds (General Guide to Archival Collec- tions)', an Etat general des inventaires, (General Guide to Inventories) has been published, which presents «a complete picture of all the documentary resources in the Archives nationales ». Volume II, published in 1991 z, covers the French Revolution, the First World War and the beginning of the Second World War. The description of the holdings is preceded by a general biblio- graphic guide to the period 1789-1940 (p. 20)3. The inventory of the Rapports du ministre de la guerre de 1'an VIII a 1814 (Reports of the Minister of War from the Year VIII to 1814)4 - the reports are lYanslator's general note This text is, to a large extent, a series of references to archives and publications in France, and for that reason it appears necessary to retain the original titles of institutions, collections and publications.
    [Show full text]
  • Research Report- Nokuthula
    THE OPPOSITIONAL ARCHIVE IN ZIMBABWE: THE CASE OF THE GUKURAHUNDI MASSACRE NOKUTHULA DORCAS ZINYENGERE A research report submitted to the Faculty of Humanities, University of the Witwatersrand, Johannesburg, in partial fulfilment of the requirements for the degree of Master of Arts in Heritage Studies. July 2011 i DEDICATION To my parents ii DECLARATION I declare that the content of this project is my original work unless otherwise acknowledged or referenced. It has not been previously submitted for any diploma, degree or examination at this University or any other learning institution. It is being submitted for the degree of Master of Arts at the University of the Witwatersrand, Johannesburg, South Africa. N.D. Zinyengere ___ day of iii ACKNOWLEDGEMENTS My deepest gratitude goes to my supervisors Prof Cynthia Kros, Mathias Fubah Alubafi and Michele Pickover for their patient corrections, suggestions and encouragement, throughout the time this research report was prepared. Many thanks also go to all the people I interviewed. I would also like to thank my parents for their encouragement and support, and for all the sacrifices they have made to bring me to this stage. Finally, my deep appreciation goes to my brothers Nkosinathi, Nkulumo and colleague Deigratia, for always inspiring and believing in me. iv ABSTRACT This report will examine the operations of the National Archives of Zimbabwe, the National Archives of Zimbabwe Act of 1986 (Chapter 25:06), current legislation on access of official records and other factors that prevent access to official records such as those on the Gukurahundi massacre. The report also examines what the Gukurahundi massacre was about, and how we know what we know about the massacre.
    [Show full text]
  • National Archives of the Netherlands Preservation Policy
    Preservation policy Preservation policy of the National Archives of the Netherlands | 24 November 2015 Contents Preservation policy 1 1 Introduction 4 1.1 Preservation 4 1.2 The National Archives 5 1.2.1 Challenges 5 1.2.2 NA’s mission 5 1.2.3 The NA Collection 5 1.2.4 Objective 6 1.2.5 Scope 6 1.2.6 Target group 7 1.2.7 Accountability, audit and review 7 1.2.8 Standards 8 2 Policy frameworks 9 2.1.1 Core 9 2.1.2 Responsibilities 9 2.1.3 The Framework of legislation and regulations concerning archives 10 3 Implementation of the preservation policy of the National Archives 11 3.1 Aim 11 3.1.1 Application of the OAIS model 11 3.1.2 Quality level of preservation 12 3.1.3 Cost model 12 3.1.4 Certification 12 3.1.5 Continuity 12 3.1.6 Open Data 12 3.2 Organization 12 3.2.1 Connection requirements 12 3.2.2 Submission agreement 12 3.2.3 Designated community 12 3.2.4 Open source and open standards 13 3.2.5 Metadata model 13 3.2.6 File formats and essential characteristics 13 3.2.7 Automation 14 3.2.8 Compression 14 3.2.9 Autonomy of use 14 3.2.10 Encryption and access rights 14 3.2.11 Digital signature 14 3.2.12 Technical and functional management 14 3.3 Implementation 15 3.3.1 Pre-ingest 15 3.3.2 Ingest 16 3.3.3 Storage 17 3.3.4 Data management 17 3.3.5 Preservation planning 17 3.3.6 Access 19 3.3.7 Administration 19 Page 2 of 32 Preservation policy of the National Archives of the Netherlands | 24 November 2015 4 Appendices 20 4.1 OAIS Definitions 20 4.2 Other Definitions 25 4.3 The Service Organization 27 4.4 Orderly and accessible condition
    [Show full text]
  • Download National Archives of the Netherlands Template Decision
    Decision document on digital archives to be transferred or outsourced. This decision document sets out the agreements concerning the processing of a digital archival fonds, that are a precondition for its transfer (Dutch: “overbrengen”) or outsourced records management (Dutch: “uitplaatsen”). After the records have been transferred or outsourced, this document will serve as an assessment tool to check whether all of the agreements have been met. This document is maintained by the National Archives of the Netherlands and will be updated annually. For questions about the decision document, please contact our contact centre. Disclaimer: this English version is a translation of the original in Dutch for information purposes only. In case of a discrepancy, the Dutch original will prevail. Subject Legal caretaker: Name of legal caretaker Abbreviated name of archival fonds: Abbreviated name of archival fonds Period of archival fonds: Period of archival fonds Acquisition case number: DigiSam case number: Type of archive Government or private: Government / private / ZBO (‘Independent Administrative Body’): Transfer or outsourced Transfer / outsourced First connection to source system? Yes / no Version management of decision document Version Date Author Comments Status See Dutch version National Archives of the Netherlands template decision document v2. 1 Contact details and project roles 1.1 Commissioning party Name of legal caretaker: Name of legal caretaker Name of contact person: Name of contact person Position of contact person: Position of
    [Show full text]
  • Planets Case Study Netherlandsv4:Layout 1
    The Nationaal Archief of the Netherlands and the Use of Emulation A Study of the Use of Planets in Preserving the Digital Collection of the Nationaal Archief of the Netherlands Executive Summary As the largest public archive in the Netherlands, the 200 year old Nationaal Archief plays an important role in safeguarding the Dutch memory. Its collections document the activities of central government and record the evolution of the Dutch state. Archives transferred by the government to the Nationaal Archief increasingly comprise digital material. Fast technological developments, causing hardware and software to become obsolete within just a few years, present a challenge in keeping these records authentic and accessible through time. The Nationaal Archief is building a Digital Depot to cater for digital records and plans to share its acquired knowledge and facilities with other government institutions and other Dutch archives. It will thus provide a “smart hard disk” for storing and accessing Dutch history. In the Digital Depot, which combines an automated system and skilled staff, the focus has been on the ingest functions and safe storage. Preservation functions such as keeping an authentic version of the ingested material accessible are not yet in place. The Nationaal Archief aims to use solutions developed in Planets to provide this preservation component. This case study focuses on the way the Nationaal Archief envisages implementing two emulation approaches to address these challenges: emulation for rendering and emulation as an intermediate step in migration. Though much work remains to be done, for the Nationaal Archief, Planets has meant a big step forward. Authors Petra Helwig, The Nationaal Archief of the Netherlands Bill Roberts, The Nationaal Archief of the Netherlands Emily Nimmo, The Humanities Advanced Technology and Information Institute This case study is part of a series of case studies on the application of Planets in major European libraries and archives.
    [Show full text]
  • National Archives of the Netherlands Open Collection
    Open Collection Data Policy at the National Archives of the Netherlands Version 2.0 Date March 2017 This document is made available with a Creative Commons Public Domain Mark Open Collection Data Policy at the National Archives | Version 2.0 | March 2017 Version history Version Date Status Discussion Contents no. 1.0 May 2015 Adopted in DR DR NA Previously adopted version. Incorporated by all NA RHCs. 2.0 January 2017 Policy evaluated and text fundamentally revised. Remarks from MT DIA and MT C&P included 2.0 March 2017 Adopted in DR Evaluated and adopted version NA Page 3 of 28 Open Collection Data Policy at the National Archives | Version 2.0 | March 2017 Contents Version history 3 1 Executive summary 7 2 Introduction 8 2.1 Purpose of the policy 8 2.2 Scope 8 2.3 Strategic relationships with RHCs 9 2.4 Overview document 9 3 When is data open? 10 3.1 What is open data? 10 3.2 Open government data 10 3.3 Open vs public 11 3.4 Accessible and reusable 11 3.5 How open is open? 11 4 Legal and regulatory framework 12 4.1 Introduction 12 4.2 Copyright 12 4.3 Directive for reuse 12 4.4 Relationship Public Records Act and Reuse of Public Sector Information Act 12 4.5 Applicable sections from the Reuse of Public Sector Information Act 13 4.6 Interpretation of legislation and regulation 14 5 Vision and choices of the National Archives 17 5.1 Vision 17 5.2 The National Archives’ choices 17 6 The National Archives’ policy 19 6.1 Policy principles 19 6.2 Roles and responsibilities 20 6.3 Version management and revision process 20 7 Impact of this policy 21 8 Appendix: Overview of Creative Commons licence forms 22 8.1 Introduction 22 8.2 Features 22 8.3 The public domain (CC0 and PDM) 23 9 Open Data terms A-Z 24 10 Sources 28 Page 5 of 28 Open Collection Data Policy at the National Archives | Version 2.0 | March 2017 1 Executive summary The National Archives has made metadata (such as inventories) and data (such as scans) from the collection available as open data for some time.
    [Show full text]
  • Sociëteit Van Berbice, (1681) 1720-1795 (1800)
    Nummer Toegang: 1.05.05 Inventaris van het archief van de Sociëteit van Berbice, (1681) 1720-1795 (1800) Versie: 15-08-2019 J. van der Vlis-Ruseler Nationaal Archief, Den Haag 1971 This finding aid is written in Dutch. 1.05.05 Sociëteit van Berbice 3 INHOUDSOPGAVE Beschrijving van het archief......................................................................................5 Aanwijzingen voor de gebruiker................................................................................................6 Openbaarheidsbeperkingen.......................................................................................................6 Beperkingen aan het gebruik......................................................................................................6 Materiële beperkingen................................................................................................................6 Aanvraaginstructie...................................................................................................................... 6 Citeerinstructie............................................................................................................................ 6 Archiefvorming...........................................................................................................................7 Geschiedenis van de archiefvormer............................................................................................7 De Nederlandse vaart, handel en kolonisatie in Berbice (eind 16e eeuw-1814)....................7 De vroegste
    [Show full text]
  • European Commission the Hague
    EUROPEAN COMMISSION Secretariat-General Directorate B - Institutional and Administrative Policies SG.B.1-Corporate Management, Budget and Administration EUROPEAN ARCHIVES GROUP THE HAGUE, 6 JUNE 2016 LIST OF PARTICIPANTS AT JUST Thomas Österreichisches Staatsarchiv BE VELLE Karel National Archivist, Archives générales du Royaume BG GRUEV Mihail Chairman, State Archives Agency CZ LINHARTOVA Lenka Department of Archives Administration and Records Management, Ministry of the Interior DE HÄNGER Andrea Vice-President Bundesarchiv DK HELLUM Asbjørn Director General, Rigsarkivet EE JULLINEN Toivo Deputy Director General and head of the State Archives ES HERNANDEZ VICENTE Severiano Director, Archivos Estatales HU SZATUCSEK Zoltan Deputy Director, Magyar Országos Levéltár (National Archives of Hungary) IE MCDONOUGH John Director, National Archives of Ireland FR WELFELÉ Odile Archives de France LT KRAUJELIS Ramojus Archives of Lithuania LV SPRUDZA Mara Director General National Archives of Latvia LU KIRPS Josee Directeur général, Archives nationales de Luxembourg MT FARRUGIA Charles National Archivist, Malta NL ENGELHARD Marens Rijksarchivaris PL PIETRZYK Pawel Deputy Director, Polish State Archives PT LACERDA Silvestre Director General, Direcção-Geral de Arquivos RO DRĂGAN Ioan Director National Archives of Romania SI CVELFAR Bojan Director, Archives of the Republic of Slovenia SK SPANKOVA Maria Ministry of the Interior, Archives and Registries Department FI HAPPONEN Païvi Deputy Director General, National Archives of Finland UK MITCHEL Laura
    [Show full text]
  • Annual Report and Accounts 2016-17
    ANNUAL REPORT AND ACCOUNTS 2016-17 HC 117 Annual Report and Accounts of The National Archives 2016-17 including the Annual Report of the Advisory Council on National Records and Archives 2016-17 Annual Reports presented to Parliament pursuant to section 1(3) of the Public Records Act 1958 Accounts presented to the House of Commons pursuant to section 6(4) of the Government Resources and Accounts Act 2000 Accounts presented to the House of Lords by Command of Her Majesty Ordered by the House of Commons to be printed on 18 July 2017 HC 117 This is part of a series of departmental publications which, along with the Main Estimates 2016-17 and the document Public Expenditure: Statistical Analyses 2016, present the Government’s outturn for 2016-17 and planned expenditure for 2017-18. © Crown copyright 2017 This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/ open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: [email protected] Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned. Any enquiries regarding this document should be sent to us at: The National Archives Kew Richmond Surrey TW9 4DU +44 (0) 20 8876 3444 nationalarchives.gov.uk You can download this publication from our website at nationalarchives.gov.uk Print ISBN: 9781474144391 Web ISBN: 9781474144407 Printed in the UK by Williams Lea Group on behalf of the Controller of Her Majesty’s Stationery Office ID: 02051709 07/17 Printed on paper containing 75% recycled fibre content minimum Front cover image: Teenagers in Carnaby Street, 1969 Catalogue reference: INF 14/147 4 Annual Report and Accounts 2016-17 Contents 1.
    [Show full text]