Discovering Microsoft Office

Discovering Microsoft Office Information in this document, including URL and other Internet Web site references, is subject to change without notice. Unless otherwise noted, the example companies, organizations, products, domain names, e-mail addresses, logos, people, places, and events depicted herein are fictitious, and no association with any real company, organization, product, domain name, e-mail address, logo, person, place, or event is intended or should be inferred. Complying with all applicable copyright laws is the responsibility of the user. Without limiting the rights under copyright, no part of this document may be reproduced, stored in or introduced into a retrieval system, or transmitted in any form or by any means (electronic, mechanical, photocopying, recording, or otherwise), or for any purpose, without the express written permission of Microsoft Corporation. Microsoft may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in this document. Except as expressly provided in any written license agreement from Microsoft, the furnishing of this document does not give you any license to these patents, trademarks, copyrights, or other intellectual property. © 2004 Microsoft Corporation. All rights reserved. Microsoft, Windows, Encarta, Entourage, Hotmail, MSN, OneNote, Outlook, PowerPoint, and Wingdings are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. The names of actual companies and products mentioned herein may be the trademarks of their respective owners. Office Basics Office Basics The Office programs...................................................................................................8 About this book ..........................................................................................................9 Basic tasks .................................................................................................................9 Basic features ..........................................................................................................14 Getting Help..............................................................................................................18 Creating a Document by Using Word The Word window .....................................................................................................20 Viewing your document............................................................................................21 Entering text .............................................................................................................22 Formatting text .........................................................................................................26 Changing a page layout ...........................................................................................30 Creating tables .........................................................................................................31 Adding graphics........................................................................................................32 Creating an outline...................................................................................................35 Taking notes with notebook layout view .................................................................36 Working with mass mailings....................................................................................37 Reviewing documents..............................................................................................38 Creating a Spreadsheet by Using Excel The Excel window .....................................................................................................40 Viewing worksheets..................................................................................................41 Entering data............................................................................................................41 Creating lists and charts..........................................................................................45 Using formulas and functions..................................................................................48 Analyzing your data ..................................................................................................51 Modifying workbooks ...............................................................................................52 Viewing your data .....................................................................................................53 Formatting data........................................................................................................54 Printing and saving workbooks ...............................................................................55 Office Basics Creating a Presentation by Using PowerPoint The PowerPoint window...........................................................................................60 Viewing presentations..............................................................................................61 Creating slides..........................................................................................................62 Choosing a template ................................................................................................63 Adding content to slides ..........................................................................................64 Preparing the presentation......................................................................................71 Showing the presentation........................................................................................75 Communicating through Entourage Setting up Entourage ...............................................................................................80 The Entourage window.............................................................................................84 Communicating by using e-mail ..............................................................................85 Organizing contacts in the Address Book ...............................................................95 Creating events in the Calendar..............................................................................98 Creating a to-do list in Tasks ................................................................................ 103 Creating notes ....................................................................................................... 104 Managing information in Entourage .................................................................... 104 Communicating by Using MSN Messenger Setting up .NET MSN Messenger service ............................................................ 108 Signing in ............................................................................................................... 108 The MSN Messenger window ............................................................................... 109 Creating a contact list ........................................................................................... 110 Messaging ............................................................................................................. 111 Setting privacy options.......................................................................................... 113 Saving messages .................................................................................................. 115 Office integration................................................................................................... 116 Sharing Information Sharing Office information.................................................................................... 118 Sharing documents with users of other versions of Office................................. 123 Sharing information with non-Office users .......................................................... 126 Multilanguage support.......................................................................................... 127 Sharing over the Internet...................................................................................... 129 Protecting data...................................................................................................... 129 Office Basics Managing Project Information Project Center........................................................................................................ 133 Set up a project in the Project Center.................................................................. 135 Set up the Address Book ...................................................................................... 136 Create the invitation.............................................................................................. 137 Track payments and costs in Excel...................................................................... 140 Create presentations in PowerPoint .................................................................... 141 Track project information in the Project Center .................................................. 141 Archive the project ................................................................................................ 142 Office Basics The Office programs...................................................................................................8 About this book ..........................................................................................................9 Basic tasks .................................................................................................................9

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