Shoalhaven City Council
Ordinary Meeting
Meeting Date: Tuesday, 25 August, 2020 Location: Council Chambers, City Administrative Building, Bridge Road, Nowra Time: 5.00pm
Membership (Quorum - 7) All Councillors
Please note: The proceedings of this meeting (including presentations, deputations and debate) will be webcast and may be recorded and broadcast under the provisions of the Code of Meeting Practice. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.
Agenda
1. Acknowledgement of Traditional Custodians 2. Opening Prayer 3. Australian National Anthem 4. Apologies / Leave of Absence 5. Confirmation of Minutes • Ordinary Meeting - 28 July 2020 • Extra Ordinary Meeting - 11 August 2020 6. Declarations of Interest 7. Call Over of the Business Paper 8. Presentation of Petitions 9. Mayoral Minute Mayoral Minute MM20.10 Mayoral Minute - Local Government Exclusion from National Cabinet ...... 1 MM20.11 Mayoral Minute - Recent Flood Acknowledgement...... 3 MM20.12 Mayoral Minute - Home Builder Scheme ...... 4 10. Deputations and Presentations 11. Notices of Motion / Questions on Notice Notices of Motion / Questions on Notice CL20.172 Question on Notice - Land Clearing - Intersection Jervis Bay Road and the Princes Highway, Falls Creek ...... 5
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CL20.173 Question on Notice - Development Application - Nowra Motorsports Complex (Yerriyong) ...... 6 CL20.174 Notice of Motion - Sussex Inlet Road Footpath Maintenance & Bus Stop ...... 7 CL20.175 Notice of Motion - Callala Bay Community Gardens ...... 8 CL20.176 Notice of Motion - Bendalong Manyana CFU Investigation of Options ...... 9 CL20.177 Notice of Motion - Renaming - Reserve Wirreecoo Road, Berrara ...... 10 CL20.178 Notice of Motion - Boardwalk Callala Beach to Callala Bay – Beach Road & Emmett Street ...... 11 CL20.179 Notice of Motion - Bawley Point Marine Rescue ...... 12 CL20.180 Notice of Motion - Dogs Funding ...... 13 CL20.181 Notice of Motion - Milton/Ulladulla Settlement Strategy Urgent Review ..... 14 CL20.182 Notice of Motion - Vincentia Community Connectivity - Proposed Vincentia Pathway Network ...... 16 CL20.183 Notice of Motion - Donation for Plaque - Ulladulla SES Unit ...... 18 12. Committee Reports CL20.184 Report of the Strategy & Assets Committee - 11 August 2020 ...... 19 SA20.138 Notice of Motion - Supporting the Bomaderry Swamp Rats SA20.145 TfNSW Compulsory Acquisition Jellicoe St South Nowra SA20.146 Proposed Temporary Licence - State Emergency Services - Thomson St Sporting Complex - 19 Thomson St Sussex Inlet SA20.147 Proposed Retail Lease to Applied Connections Pty Ltd - 5/3 Schofields Lane, Nowra SA20.148 Proposed Retail Lease to Hair by Shannyn McCarthy - 1/3 Schofields Lane Nowra CL20.185 Report of the Shoalhaven Arts Board - 26 June 2020 ...... 21 AB20.16 Shoalhaven Entertainment Centre Councillor Reference Group Meeting - 12/06/2020 CL20.186 Report of the Homelessness Taskforce Shoalhaven - 24 July 2020 ...... 24 HT20.1 Homelessness Taskforce Shoalhaven (55584E) CL20.187 Report of the Shoalhaven Traffic Committee - 11 August 2020 ...... 25 TC20.31 Major Event Road Closures - L'Etape Australia - 28 November 2020 (PN 3597) TC20.32 Parking Restrictions - Park Road - Nowra (PN 3603) TC20.33 Woollamia Boat Ramp - Internal Linemarking - Untie Area - Woollamia (PN 3604) TC20.34 Signage and Linemarking Plan - 8 Homestead Lane - Berry - Lot 101 DP 1057897 - Tourist Accommodation (PN 3605) 13. Reports City Performance CL20.188 Investment Report - July 2020 ...... 36
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City Services CL20.189 Tenders - Report - Boongaree Nature Play Park - Civil & Landscaping Package ...... 43 City Development CL20.190 Submissions - NSW Housing Strategy and Infrastructure Contributions Review ...... 45 CL20.191 Advice - Manyana Residential Subdivision - Controlled Action under Environment Protection & Biodiversity Conservation Act 1999 ...... 53 Councillor Conference Report CL20.192 SEATS Meeting - August 2020...... 56 14. Confidential Reports Reports CCL20.8 Tenders – Confidential Report - Boongaree Nature Play Park - Civil & Landscaping Package Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.
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MM20.10 Mayoral Minute - Local Government Exclusion from National Cabinet
HPERM Ref: D20/366856
Recommendation That Council: 1. Agrees to send a letter to the Premier and to Fiona Phillips MP as the Federal Member for Gilmore and the State members for South Coast, The Hon Shelley Hancock MP and Member for Kiama, the Hon Gareth Ward MP respectively which highlights the critical necessity for Local Government representation on the newly formed National Cabinet and seeks their assistance in requesting that First Ministers review the decision to exclude Local Government.
2. Seeks a meeting with our local Federal and State Members to discuss in more detail the importance of having local government representation on National Cabinet and the value of partnerships with Councils in achieving the objectives of the National Cabinet and the national reform agenda. 3. Notes that the Australian Local Government Association, Local Government NSW and other state/territory local government associations will continue to advocate for local government representation on the National Cabinet and for Local Government’s interests in all relevant forums. MM20.10
Details On 13 March 2020, as the Coronavirus pandemic took hold around the world, the Council of Australian Governments (COAG) met in Sydney to discuss a range of issues of national importance. At that meeting First Ministers (the Prime Minister, Premiers and Chief Ministers) agreed to establish a National Cabinet to meet at least weekly to address the country’s response to the coronavirus. The focus was primarily on the health and wellbeing of Australians and managing the health response. Over time National Cabinet has broadened its agenda to include a focus on managing coronavirus impacts across Australia. There was no Local Government representation on National Cabinet when it was established on the basis that its focus was on health. On 29 May 2020, First Ministers, through the Prime Minister, announced the continuation of National Cabinet, which they considered to be a much more effective body than COAG for taking decisions in the national interest. Local Government was not given a seat at the National Cabinet table. However, ALGA as the national representative body of Local Government, was given a seat on the National Federation Reform Council (NFRC). The NFRC will meet once a year to focus on priority national federation issues such as Closing the Gap and Women’s Safety. In addition to ALGA, the NFRC is comprised of the National Cabinet and the Council of Federal Financial Relations – Federal and State/Territory Treasurers. The President of ALGA had been a member of COAG since it was convened by Prime Minister Keating in 1992. Local Government was included because all parties recognised that Australia has three levels of government and that the Government with most impact on people’s daily lives in terms of the provision of local services and infrastructure is Local Government. Decisions about how our Federation works and how it can be improved or reformed require all three levels of government working together to align their policies and programs.
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Australians expect the decisions of government affecting them to reflect their grassroots views and to be implemented at the local level as well as the state and national level. This was the case with the development and implementation of the National Competition Policy in the 1990s which included reform at the local government level as well as the National and State levels in areas such as water supply and infrastructure provision through procurement. National Cabinet, and the Commonwealth Government in particular, are looking towards pro- growth policies to lift investment and get Australians back to work. With a focus on jobs growth they are seeking ways to enable parts of the economy to grow. Local Governments are willing and necessary partners in developing and implementing reform. Reform involving the streamlining of legislation and regulation requires all the levels of government which are involved in regulation working together to achieve the benefits of reform for everyone without imposing costs or burdens on local communities. Getting it right on the ground is Local Government’s area of strength. Councils facilitate, establish, and grow local businesses and economies. Economic development has always been at the core of every successful council. Councils support economic growth through regional development policies and initiatives, strategic and land use planning, targeted investment attraction, prioritisation of local procurement, and focusing their annual investment on infrastructure that serves the community and business alike. Many councils also provide business networking opportunities, business training, mentoring, and incubator facilities and employment hubs. It is local government that is best placed to drive locally-led recovery. The challenge facing National Cabinet over the coming months is unlike any which has faced Australian governments in recent times and it will require the concerted, coordinated and complementary efforts of all three levels of government to rebuild consumer confidence, MM20.10 support business and recreate millions of jobs. Australians expect their three levels of government to be working together, and to see evidence of that. Including Local Government in National Cabinet would demonstrate a strong unity of purpose and a combined commitment to promote and implement National Cabinet decisions across the broadest implementation platform available to government.
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MM20.11 Mayoral Minute - Recent Flood Acknowledgement
HPERM Ref: D20/369336
Recommendation That Council thanks and acknowledges the ongoing service and support that has been given to the residents of the Shoalhaven from our local SES Units at Nowra, Ulladulla and St Georges Basin for our recent multiple severe weather events.
Details The Friday 7 August 2020 Severe Weather Event was the third predicted East Coast Low to impact the Shoalhaven Local Government Area since February. The Combat Agency for this event was the State Emergency Service. The Nowra, Ulladulla and St Georges Basin units attended 301 Requests for Assistance across our region. SES pre-emptively door-knocked and evacuated 90 properties based on Bureau of Meteorology forecasts, with key locations for these evacuations being Sussex Inlet and Terara. SES also issued in excess of 40 Flood Warning bulletins or community warnings as well as two
evacuation orders. The Shoalhaven River peaked at 4.17m at the Nowra Bridge. MM20.11 Council closed over 90 local roads due to flooding, with some roads unable to be re-opened until the following Friday. I would like to formally thank the State Emergency Service in particular the Nowra, Ulladulla and St Georges Basin on behalf of Shoalhaven City Council for the assistance and support they provided managing yet another disaster within the Shoalhaven. The service provided to our community is imperative to keeping our community safe. I would also like to thank those working at the Emergency Operations Centre who help our community to also stay safe, those being Lands Department, Health & Welfare, Council’s Roads, Media, GIS and Environmental Teams, Energy, Police and RFS. Shoalhaven Water also need a special mention as they have been battered throughout these incidents and the lack of drying out time between the last two events made conditions all the more challenging with many staff working round the clock to keep things going. Consideration for social distancing and COVID compliance needed to be applied at every step along the way, adding another layer of complexity to the responses. Thank you everyone, your resilience and good humour in the face of adversity is much appreciated.
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MM20.12 Mayoral Minute - Home Builder Scheme
HPERM Ref: D20/372716
Recommendation That Council advocate to the Federal Government that the HomeBuilder scheme be made available for all bush fire impacted properties across the 52 Councils that sustained impact during the Black Summer bush fire catastrophe, including those who are currently ineligible due to the grant submission period.
Details The Australian Federal Government introduced its HomeBuilder Scheme as a means to
stimulate the home building market in response to COVID. Many residents who live in fire affected communities may be eligible for the funding which will assist them in meeting some of the additional costs that many are faced with. However, the limitations in respect to contract signing may disadvantage many as they might still be battling with insurance companies, undertaking owner builds or perhaps only just coming to terms with the massive uphill battle that a rebuild poses. In lobbying the Government to ensure that all Black Summer impacted residences are eligible for this funding offers some space for those who will sign contracts after the cut-off point and not disadvantage any that may have signed building contracts early. MM20.12 It was great to hear this week that one Shoalhaven family are only five weeks away from receiving their keys to their rebuilt home – an epic feat to be able to rebuild in under 12 months since the fires destroyed their home.
Note From website of NSW Revenue on 20/8/2020 NSW Homebuilder HomeBuilder is available for one of the following contracts signed between 4 June 2020 and 31 December 2020 (inclusive): • a comprehensive home building contract to build a new home as your principal place of residence where the property value (house and land) does not exceed $750,000 (inclusive of GST), • a contract with a registered builder to substantially renovate your principal place of residence where the renovation contract is between $150,000 and $750,000 (inclusive of GST), and where the value of your existing house and land does not exceed $1.5 million. If you own a property (house and land) and demolish the house to rebuild, or your home was destroyed during the 2019/20 NSW bushfires, these will be treated as a substantial renovation, subject to the same values • a contract to purchase an off the plan home/new home as your principal place of residence where the contract price does not exceed $750,000 (inclusive of GST) and construction had not commenced prior to 4 June 2020.
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CL20.172 Question on Notice - Land Clearing - Intersection Jervis Bay Road and the Princes Highway, Falls Creek
HPERM Ref: D20/356382
Submitted by: Clr John Levett Clr Nina Digiglio
Question 1. What restrictions apply to clearing on this land under existing zonings. 2. Are there conflicting jurisdictions over the land between the three tiers of government and if so, have these conflicts made action problematic in dealing with possible breaches
in relation to land clearing at the site.
3. Is the land a “wildlife corridor” under the Shoalhaven Local Environment Plan and if so, was permission required from Shoalhaven Council to clear the land and was such permission granted. 4. Is Council aware of any protections over the land under the Federal Environment Protection & Biodiversity Conservation Act (1999) and if so, is an Environmental Impact Statement required before clearing can commence and is DA consent required for such
clearing. CL20.172 5. Does the NSW Local Land Services Act limit the removal of native vegetation for the purpose of fencing and road clearing on the land. What approvals are required and what would be the likely conditions in such approvals to protect against such things as; damage to soil structure, soil erosion, and polluted water run off. 6. Has clearing at the site impacted on the Jervis Bay Road corridor outside the boundary of the property and if so will action be taken by Council.
Response A full response will be submitted to a future meeting.
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CL20.173 Question on Notice - Development Application - Nowra Motorsports Complex (Yerriyong)
HPERM Ref: D20/364574
Submitted by: Clr Annette Alldrick
Question Could the CEO please provide an update on the progress on the DA application for the Nowra Motorsports Complex and include in his answer an update on the budget for the DA.
Response Over 10 sites were identified for investigation by the EDO and consultants. This has been narrowed down and consultancies are being undertaken to draw together a DA. Confidential negotiations are underway with owners. The expenditure on this project is currently around $171,000 but will increase in the next few months as more consultants will be paid. It is expected that expenditure will be within the $300,000 budget that the EDO is working to.
CL20.173
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CL20.174 Notice of Motion - Sussex Inlet Road Footpath Maintenance & Bus Stop
HPERM Ref: D20/366827
Submitted by: Clr Patricia White Clr Mitchell Pakes
Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.
Recommendation
That Council:
1. Undertake urgent works on the footpath area on Sussex Inlet Road from the corner of Jacobs Drive to the walkway at Seaberry Street; 2. Undertake works at the Bus Stops (both sides of road) at the corner of Sussex Inlet Road and Jacobs Drive to improve the safety of students and others departing buses.
Background CL20.174 These maintenance issues have been regularly reported to Council and on the Council’s Familiarity Tours with Sussex Forum. This is the main route used by students from Badgee, Keys areas and central Sussex to the primary School. Many requests have been made to Council for grass mowing etc., to correct the culvert, and clear vegetation to enable pedestrians and student access without having to walk on the busy road that leads to south Sussex. The eastern side of road has a construction fence which is almost on the road and has been there for around 10 years. You must walk on the road on the eastern side also. Recently, a resident has been told (for the first time) that Council will not do anything about this problem area. Previous requests for grass mowing etc. by residents did have attention but Council has now placed a pole that restricts pedestrian access and now requires pedestrians to walk on the road or risk falling into a deep drain. The bus stops areas on Sussex Inlet road require maintenance works to fill in the holes on each side of the road and to clean up the area to allow safe entry and departure from the buses.
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CL20.175 Notice of Motion - Callala Bay Community Gardens
HPERM Ref: D20/366843
Submitted by: Clr Patricia White Clr Greg Watson
Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.
Recommendation
That Council:
1. Congratulate Callala Bay Community Gardens Committee and members on the excellent work they have carried out in the Community Gardens and their tireless efforts to obtain grant funding for the gardens; 2. Engage with the President and Secretary of Callala Bay Community Gardens on establishing a new disabled footpath area from the existing main footpath on Emmett Street to the entry of the Community Gardens on the western side and undercover
Council disabled Table and bench; CL20.175 3. Negotiate with the Executive of the Community Gardens on a contribution for the new footpath.
Background Earlier in August, I had the opportunity to visit the Community Gardens and have morning tea with the Executive and community members. The Gardens are looking fabulous and there is a lot of building works being undertaken with the success of the grant funding received from the Federal Government. Currently, there is a disabled table and bench seating located between the Gardens and skate park that is utilised by many community members and the users of the skate park. There is no disabled access to the table/bench area nor the western gate to the Community Gardens. The Executive committee has requested Council’s assistance in providing disabled access from the main footpath on Emmett Street to the undercover table bench area and to the entry to the gardens for disable residents who wish to be part of the community gardens. There may be a contribution from the Community Gardens for this work.
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CL20.176 Notice of Motion - Bendalong Manyana CFU Investigation of Options
HPERM Ref: D20/366872
Submitted by: Clr Patricia White Clr Mitchell Pakes
Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.
Recommendation
That Council:
1. Engage with the Red Head Villages Association to investigate options available for Community Fire Units (CFU) for the geographically isolated villages of Manyana, Cunjurong Point, Bendalong, North Bendalong, and Berringer Lake; 2. Provide a report back to Council following the investigations and provide information on options available to the communities
CL20.176 Background Red Head Villages Associations has requested support and advice on establishing Community Fire Units (CFU) for the geographically isolated villages of Manyana, Cunjurong Point, Bendalong, North Bendalong, and Berringer Lake. CFUs are provided by the Rural Fire Service and empower residents to protect their own properties and that of their neighbours from bushfire impact. It does this by supporting these residents by providing firefighting equipment, personal protective equipment and training. This is supported then by the local RFS Brigade. Residences in the area are all close to the bush and were severely impacted by the January 2020 bush fires. Having only one road in and one road out, the Community’s goal is to become self-reliant and minimise the use of over stretched firefighting resources. This program would empower the Community to be active in the preparation of and defending of homes. Additionally, the Bendalong/Manyana community has pro-actively formed a committee to make upgrades to the Manyana Hall so that the area can be self-sufficient in an emergency when we are isolated. Some local residents see the CFU training they would receive may be a stepping-stone to joining our local Brigade and a way to recruit younger people. Other locals in the area have experience working with CFUs in other areas in the State and believe these Units and the associated training program would be a valuable resource in the area.
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CL20.177 Notice of Motion - Renaming - Reserve Wirreecoo Road, Berrara
HPERM Ref: D20/366939
Submitted by: Clr Patricia White Clr Mitchell Pakes
Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.
Recommendation
That Council:
1. Investigate the renaming of the reserve (or part thereof) adjacent to Wirreecoo Road, on Silver Sands Drive Berrara to Rob Bourke Reserve; 2. Provide a report back to Council following Council investigations with a view to making an application to the Geographical Naming Board if appropriate.
Background CL20.177 I have received a request from many residents in Berrara that the park at the end of Wirreecoo Rd Berrara be named ROB BOURKE RESERVE who passed away in March 2020 due to cancer. Mr Bourke arrived in Berrara around 50 years ago as a 15-year-old. He was a family man with 6 children who lived in Wirreecoo Road for more than 34 years. Rob was the local concreter for over 40 years servicing Berrara, Sussex and surrounds. He was part of the "tradie" community, part of the surfing fraternity and a valuable contributor to the school community for many years. He was and is well known in the district as a passionate and committed person. Mr Bourke would regularly walk in the park area, check surf conditions, check whether Pigeon House was clear for a weather report ( before apps etc), walking down to "goat track" for a dive or a swim, not to mention the large numbers of footie games he played with our family and their mates at the reserve.
Note by the CEO The naming proposal includes consultation with the family of the person being commemorated and the local community as a whole. Following the consultation process, the proposal will be advertised for a period of 28 days. Once the consultation is finalised the proposal can be submitted to the Geographical Names Board for assessment and approval in line with the NSW Addressing Policy guidelines.
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CL20.178 Notice of Motion - Boardwalk Callala Beach to Callala Bay – Beach Road & Emmett Street
HPERM Ref: D20/366986
Submitted by: Clr Patricia White Clr Joanna Gash
Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.
Recommendation
That Council:
1. Investigate on the options available and costs to establish a boardwalk from Callala Beach to Callala Bay along Callala Beach Road and Emmett Street. 2. Provide a report back to Council following investigations.
Background CL20.178 Residents have made representations to me regarding the construction of a Boardwalk. The villages of Callala Bay and Callala Beach need to be connected via Callala Beach Road and Emmett Street. The Boardwalk will commence opposite the Callala Club, on the eastern side of Callala Beach Road and extend to the corner of Emmett Street and Callala Beach Road, continuing along Emmett Street to Stott Street. It is anticipated that the boardwalk will be accessible to all. Currently, it is dangerous for pedestrians and cyclists to use Callala Beach Road. The road is narrow and there is no verge as the road drops sharply away through the wetland area. The speed limit is 80kmh. Pedestrians and cyclists can use the path over Callala Creek to access either area, however, this is a long distance for those living on the western side of Callala Bay or Beach if they wish to go to the shops, the beach or the Club. The proposed boardwalk is much shorter. Visitors and locals would benefit from a circular walk around both villages. It would create a recreational walk within the two villages. There will be an increase in the use of Callala Beach Road by cars and pedestrians and cyclists in the near future due to the current and proposed developments, i.e. the Motel on Callala Beach Road and the Stott Street/Callala Bay Housing development (O’Halloran Trust). An example of a successful boardwalk is around Narrabeen Lake where there is evidence of increased community activity for all ages and abilities. This Proposal will give the community and tourists an opportunity to be safe, active and connected in our neighbourhood especially in times of Covid and increasing recreational activities in our Villages.
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CL20.179 Notice of Motion - Bawley Point Marine Rescue
HPERM Ref: D20/367009
Submitted by: Clr Patricia White Clr Bob Proudfoot
Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.
Recommendation That Council:
1. Support a donation of $1,000 from the unallocated donation fund to assist with covering
the costs to replace the carpet in the Bawley Point Marine Rescue building at Bawley Point; 2. Provide a letter of support to Bawley Point Marine Rescue for grant applications they are applying for.
Background CL20.179 Bawley Point Marine Rescue is an important volunteer group in the Bawley Point area and has suffered over the last 8 to 9 months with the fires, floods and COVID-19. These disasters have had an overwhelming effect on their ability to undertake fundraising for their organisation and have had to cancel some of their monthly activities for fundraising. The Group is applying for grant applications and have requested a letter of support from Council. Additionally, they have had damage to the carpet within the Marine Rescue building that now needs replacing as soon as possible and they are seeking assistance from Council to replace the carpet. Bawley Point Marine Rescue is a valuable volunteer service in the Shoalhaven and in these difficult times for them, I hope all Councillors will support their important work in the community and this NoM.
CEO Note: The Unallocated Donations budget for 2020/21, taking into account funds requested elsewhere in this Agenda, stands at $22,713.96.
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CL20.180 Notice of Motion - Dogs Funding
HPERM Ref: D20/367151
Submitted by: Clr Patricia White Clr Mitchell Pakes
Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.
Recommendation That Council:
1. Allocate all funds received for penalty notices for pet registrations into a internal
restricted account to be utilised for dog off leash areas including fencing, maintenance, and signage across the Shoalhaven; 2. Regular six-monthly reports be provided to Council on the account
Background Recently Council has been regularly discussing options for Dogs Off Leash area. The quality, CL20.180 signage and maintenance to these areas has raised concerns not only for Councillors but residents also. If we are going to request and encourage owners of Dogs to use our dog areas we need to ensure that the areas are maintained, the signage is correct and they are quality areas for both the owners and dogs to enjoy. This means that Council requires a budget to ensure any work is carried out satisfactorily. Following our last compliance statistics that were provided to Council I believe Councillors can allocate funds to a restricted account for this purpose. The funds would come from penalty notices for the failure to register or re-register your pet (cat or dog). Council issued 256 penalty notices in the April-June 2020 quarter alone for dog registration which accounted for $78,080. I seek support from all Councillors for this Notice of Motion.
Note by the CEO The income from the abovementioned penalty notices, and all other penalty notices, is receipted as income into Council’s General Fund. This combined with other forms of general revenue is used to balance Council’s adopted budget. The proposed “ring fencing” of $300,000+ per annum from this revenue source will have a negative financial impact on Council’s overall budget which will need to be funded through the identification of alternate revenue or a reduction in other expenditure. As an alternative, Council may wish to consider a specific annual expenditure budget allocation for fenced dog off-leash areas in future quarterly budget reviews and/or budget deliberations.
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CL20.181 Notice of Motion - Milton/Ulladulla Settlement Strategy Urgent Review
HPERM Ref: D20/367172
Submitted by: Clr Patricia White Clr John Wells Clr Greg Watson
Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.
Recommendation
That: 1. Council undertake an urgent review of the Milton/Ulladulla Settlement Strategy with the objective of increasing the availability of developable land in the Milton/Ulladulla area. 2. After a desktop audit is undertaken on options for the future urban expansion of the area, urgent discussions be held with relevant State Government Agencies regarding provision of strategic road crossings or traffic interchanges which may need to be
constructed in association with the Milton/Ulladulla by-pass to facilitate future CL20.181 development. 3. A Council Oversight Committee be formed comprising the Ward Councillors, the CEO (or his nominees) and other available Councillors to oversee the development of the strategy. 4. The Committee be delegated authority the make decisions on behalf of Council in respect of the strategy. 5. Council appoint a Chairperson to head up the Committee.
Note by the CEO The Strategic Planning Work Program 2020/2021 that was adopted in June 2020 identifies the ‘Growth Management Strategy (Version 2)’ as a ‘priority’ project. The completion of the new Local Strategic Planning Statement (LSPS) for Shoalhaven is also identified in the work program as a ‘priority’ project. The report that was considered by Council on the 2020/2021 work program included the following commentary that is relevant:
Priority Project Brief Update Review of Strategies and The review/update of the GMS needs to be informed by the Structure Plans: new LSP and as a result, work is due to recommence on it in • GMS (including review of the second half of 2020 and will include amongst others: Milton-Ulladulla Structure - Identification of housing need, sustainable/justifiable Plan and the Jervis Bay locations, dwelling diversity over the next 20+ years. Settlement Strategy. - Consolidation of outstanding work from GMS Version 1, • Nowra-Bomaderry Nowra-Bomaderry Structure Plan, Jervis Bay Settlement Structure Plan. Strategy, Sussex Inlet Settlement Strategy, and Milton- Ulladulla Structure Plan.
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- Review of in-fill/increased density opportunities across the City.
It is intended to report the proposed adoption of the Shoalhaven LSPS to Council in September 2020. It is envisaged that this would provide the appropriate opportunity for Council to strategically consider how it wishes to proceed with its future settlement planning for the City, including the Milton-Ulladulla area. This could be holistically as part of the reviewed and updated Growth Management Strategy as is currently planned, or as part of a new Shoalhaven Housing Strategy or as part of a review of the existing Milton-Ulladulla Structure Plan that is now 24 years old. The resourcing of a standalone task for the Milton-Ulladulla should also be considered given the current priorities identified in the adopted 2020/2021 Strategic Planning Works Program. In this regard there is also a foreshadowed need for Council to review the Jervis Bay Settlement Strategy. In this regard it is also noted that as part of the 2020/2021 Strategic Planning Works
Program, Council also resolved on 2 June 2020 (MIN20.385) to:
Separately consider any adjustments to the 2020-2021 Strategic Planning Works Program, if needed, following the completion of the required Shoalhaven Local Strategic Planning Statement. It is recommended that Council consider how to undertake the desired review of future settlement options for the Milton-Ulladulla Area as part of the completion of the Shoalhaven LSPS and resultant reconsideration of the Strategic Planning Works Program.
CL20.181
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CL20.182 Notice of Motion - Vincentia Community Connectivity - Proposed Vincentia Pathway Network
HPERM Ref: D20/367417
Submitted by: Clr Patricia White Clr Greg Watson Clr Bob Proudfoot Clr Mitchell Pakes
Attachments: 1. Proposed Vincentia Pathway Network (under separate cover) ⇨
Purpose / Summary
The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.
Recommendation That Council: 1. Accept and review the Report/Plans from Vincentia Ratepayers Association (VRRA) on
the proposed Vincentia Pathway Network; CL20.182 2. Staff provide a report back to Council regarding: a. Funding and grant options available for the completion of the plans; b. Timeframes for stages and completion of the plans; 3. Thank the VRRA and members for providing the detailed Report/Plans; 4. Investigate immediately, the construction of a footpath from Fredericks Street to Elizabeth Drive on Minerva Drive due to the dangerous mix of traffic and pedestrians
Background The VRRA has been working with residents, community members and Vincentia Matters in developing a pathway network to provide connectivity of shared user pathways in the Vincentia area. The Report and Plan have been presented to the VRRA meeting to ensure residents and members of the CCB have had community input into the plans. The working group has provided a detailed plan that has three stages for completion with the stages being determined by: • Improved safety on the roads for walkers and cyclists • Community health benefits from walking and cycling exercise • Less car traffic and parking at Vincentia beaches • Help attract more tourists and visitors who enjoy cycling and walking to the Bay and Basin area • Support the longer-term objective of encouraging less reliance on motorised transport by developing a comprehensive network of walking and cycle tracks connecting key amenities
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With the issues of Hyams Beach, Vincentia is now seeing increased visitation to the area which is causing more traffic, cyclists, and pedestrians. It is also time to complete the Round the Bay walk linking it to the National Park. The small section of road on Minerva Drive, between Fredericks Street and Elizabeth Drive, has been causing great distress with residents and visitors who walk down from the upper streets to Elizabeth Drive on the road. This is a major link to the golf club but also for pedestrians and cyclists to the Round the Bay walk, Plantation Point, and beaches. We would like to personally congratulate the VRRA and its members in the preparation of the Report and plans to ensure the safety of their residents. I seek support from all Councillors.
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CL20.183 Notice of Motion - Donation for Plaque - Ulladulla SES Unit
HPERM Ref: D20/369299
Submitted by: Clr Mark Kitchener
Purpose / Summary The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.
Recommendation That Council donate to the Ulladulla SES Unit $100 for a plaque dedicated to Ian Bassam
who tragically lost his life during the Father’s Day Windstorm event in 2010. The money is to be allotted from the unallocated donations vote.
Background Ian Bassam was a member of Bankstown SES who volunteered for an out of area call out to Ulladulla in the Southern Shoalhaven. While performing his duties Ian suffered a heart attack and tragically passed away. The Bankstown SES Unit, together with the Bankstown City CL20.183 Council, installed a memorial plaque and garden in his honour. The plaque is hanging in the Bankstown SES building. During the past 10 years there have been four changes of administration in the Ulladulla SES Unit. The current controller is tidying up some deferred matters and is trying to finalize this dedication for the tenth anniversary of this tragic event, which occurs on 13 September 2020. The Ulladulla SES unit would greatly appreciate any assistance in this regard.
Note by the CEO The Unallocated Donations budget for 2020/21, taking into account funds requested elsewhere in this Agenda, stands at $22,713.96.
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CL20.184 Report of the Strategy & Assets Committee - 11 August 2020
HPERM Ref: D20/364664
SA20.138 Notice of Motion - Supporting the Bomaderry HPERM Ref: Swamp Rats D20/348721 Recommendation That: 1. The CEO (Director Finance, Corporate & Community Services) prepare a report back to Council outlining the following: a. Cost for installation of CCTV around the Club house
b. A budget source be identified for the installation of CCTV c. Any immediate measures that can be taken to improve the security around the sporting complex 2. Council donate $1500.00 from the unallocated donation fund to assist to cover the costs from the break in. 3. The report examine the options for seed funding and the use of Council’s contribution for
that purpose. CL20.184
SA20.145 Transport NSW Compulsory Acquisition Jellicoe St HPERM Ref: South Nowra D20/259795 Recommendation That Council 1. Agree to the Compulsory Acquisition by Transport NSW of approximately 138 sqm of road reserve as shown yellow on Attachment 1 (D20/274312) for nil compensation in accordance with Section 206 of the Roads Act 1993 2. Authorise the Chief Executive Officer to sign any documentation required to give effect to this resolution and to affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.
SA20.146 Proposed Temporary Licence - State Emergency HPERM Ref: Services - Thomson St Sporting Complex - 19 D20/102459 Thomson St Sussex Inlet Recommendation That Council: 1. Enter into a 12-month ground licence over part Lot 159 DP 42824 Thomson St, Sussex Inlet, with NSW SES for the purpose of flood emergency equipment storage (location per D20/233492). 2. Acknowledge the following fees associated with point 1 above have been waived by the CEO:
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a. Annual rent being $507 (excluding GST); b. Council Licence application fee being $400.40 (excluding GST); 3. Authorise the Chief Executive Officer (CEO) to sign all documentation required to give effect to this resolution and affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.
SA20.147 Proposed Retail Lease to Applied Connections Pty HPERM Ref: Ltd - 5/3 Schofields Lane, Nowra D20/201790 Recommendation That Council: 1. Enter into a three (3) year lease plus two three (3) year options (3 + 3) for Part Lot 2 DP 591885 known as 5/3 Schofields Lane Nowra with Applied Connections Pty Ltd trading as Glue Pot Shoe Repairs at a commencement rent of $16,000 (excl GST) pa + outgoings with annual 3% increases and market review at the end of each three year term. 2. Authorise a three (3) month rent free period as per industry guidelines. 3. Require each party to pay their own legal costs relating to this matter. 4. Approve the Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed otherwise the Chief Executive Officer be authorised to CL20.184 sign any documentation necessary to give effect to this resolution.
SA20.148 Proposed Retail Lease to Hair by Shannyn McCarthy HPERM Ref: - 1/3 Schofields Lane Nowra D20/331284 Recommendation That Council: 1. Enter into a one (1) year lease plus one two (2) year option (1 + 2) for part Lot 2 DP 591885 known as 1/3 Schofields Lane Nowra with Shannyn McCarthy trading as Hair by Shannyn McCarthy for the purpose of a hair dressing salon and related services at a commencement rent of $15,600 (excl GST) pa + outgoings with annual 3% increases and market review at the end of each erm. 2. Authorise a three (3) month rent free period as per industry guidelines. 3. Require each party to pay their own legal costs relating to this matter. 4. Approve the Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed otherwise the Chief Executive Officer be authorised to sign any documentation necessary to give effect to this resolution.
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CL20.185 Report of the Shoalhaven Arts Board - 26 June 2020
HPERM Ref: D20/345796
Attachments: 1. Shoalhaven Entertainment Centre Reference Group ⇩
AB20.16 Shoalhaven Entertainment Centre Councillor HPERM Ref: Reference Group Meeting - 12/06/2020 D20/241892 Recommendation That Council receive the Shoalhaven Entertainment Centre Councillor Reference Group report for information.
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CL20.186 Report of the Homelessness Taskforce Shoalhaven - 24 July 2020
HPERM Ref: D20/354815
HT20.1 Homelessness Taskforce Shoalhaven (55584E) HPERM Ref: D20/278023 Recommendation That Council endorse the Taskforce recommendation that Council: 1. Discontinue the operation of the Homelessness Taskforce Shoalhaven; and 2. Thank the members of The Homelessness Taskforce for their commitment and hard work since its establishment; and
3. Rescind the Homelessness Taskforce Terms of Reference (POL 17/77); and 4. Utilise the existing Shoalhaven Homelessness and Good Living Conditions Interagency to continue to provide and receive formal updates on Homelessness and as a mechanism for Council to seek strategic advice on homelessness; and 5. Staff request the Shoalhaven Homelessness and Good Living Conditions Interagency extend an invitation to all Shoalhaven City Councillors to attend the Interagency and be
included on the distribution list for meeting agendas and minutes; and CL20.186 6. Establish an annual Shoalhaven Homelessness Forum to discuss homelessness in the Shoalhaven.
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CL20.187 Report of the Shoalhaven Traffic Committee - 11 August 2020
HPERM Ref: D20/372312
Attachments: 1. PN 3603 Plans ⇩ 2. PN 3604 Plans ⇩ 3. PN 3605 Plans ⇩
The Shoalhaven Traffic Committee is a technical review committee not a committee of Council under the Local Government Act, 1993. The Roads and Maritime Services has delegated certain powers to Council under the Transport Administration Act 1988 (Section 50). A condition of this delegation is that Council
must take into account the Traffic Committee recommendations.
IMPORTANT NOTE: Council cannot amend a Traffic Committee recommendation. The Council can only: 1. Adopt the Traffic Committee recommendation; 2. Not Adopt the Traffic Committee recommendation; or 3. Request the Traffic Committee reconsider the issue.
Other issues can be raised as Additional Business at the Ordinary Meeting. CL20.187 The full guide to the delegation to Councils for the regulation of traffic can be viewed at: RMS Website
TC20.32 Parking Restrictions - Park Road - Nowra (PN 3603) HPERM Ref: D20/340218 Recommendation That the Chief Executive Officer (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the proposed installation of 16m of C3 yellow 'No Stopping' linemarking over the driveway accesses of 26 and 28 Park Road, Nowra as per Plan No: D20/340403.
TC20.33 Woollamia Boat Ramp - Internal Linemarking - Untie HPERM Ref: Area - Woollamia (PN 3604) D20/340232 Recommendation That the Chief Executive Officer (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the proposed linemarking associated with the untying area upgrades to the Woollamia Boat Ramp, as per Plan No: D20/340407.
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TC20.34 Signage and Linemarking Plan - 8 Homestead Lane - HPERM Ref: Berry - Lot 101 DP 1057897 - Tourist D20/340253 Accommodation (PN 3605) Recommendation That the Chief Executive Officer (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the proposed signage and line marking associated with the development at Lot 101 DP 1057897, 8 Homestead Lane, Berry (per development consent condition 54), as per Plan No: D20/340420, subject to the following: 1. Provide for C3 ‘No Stopping’ yellow linemarking to supplement proposed No Stopping signage across the Homestead Lane and Queen Street frontages of the site to better synergise with implemented restrictions.
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CL20.188 Investment Report - July 2020
HPERM Ref: D20/366335
Section: Finance Approver: Kevin Voegt, Director City Performance
Attachments: 1. Shoalhaven Monthly Investment Report - July 2020 (under separate cover) ⇨
Reason for Report In accordance with section 625 of the Local Government Act 1993 and Clause 212 of the Local Government (General) Regulation, a written report is provided to Council setting out
the details of all money it has invested.
Recommendation That: 1. The report of the Chief Executive Officer (City Performance) on the Record of Investments for the period to 31 July 2020 be received for information. 2. Council note Council’s investment portfolio returned 1.63% for the month of July 2020, exceeding the benchmark AusBond Bank Bill Index (0.11% pa) by 152 basis points (1.52%). CL20.188
Options 1. The report on the Record of Investments for the period to 31 July 2020 be received for information Implications: Nil
2. Further information regarding the Record of Investments for the period to 31 July 2020 be requested Implications: Nil
3. The report of the Record of Investments for the period to 31 July 2020 be received for information, with any changes requested for the Record of Investments to be reflected in the report for the period to 31 August 2020 Implications: Nil
Background Please refer to the attached monthly report provided by Council’s Investment Advisor, CPG Research and Advisory Pty Ltd. All investments are within the current Minister’s Order. Investments are diversified across the eligible fixed interest universe and well spread across maturities. Available capacity exists in all terms, with medium term particularly relevant to new issues.
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Portfolio Return Council’s investment portfolio returned 1.63% for the month of July 2020, exceeding the benchmark AusBond Bank Bill Index (0.11% pa) by 152 basis points (1.52%). The following graph shows the performance of Council’s investment portfolio against the benchmark on a rolling twelve (12) months basis. As can be seen, performance has consistently exceeded the benchmark due to the mix of Council’s investment portfolio.
CL20.188
Interest Earned – July 2020 The following table shows the interest earned for the month of July 2020. The interest earned for the month of July was $235,995, which was $39,923 below the current budget.
Original Fund Monthly Actual Earned Difference Budget General $192,411 $130,072 ($62,339) Water $62,137 $66,448 $4,311 Sewer $21,370 $39,475 $18,105 Total $275,918 $235,995 ($39,923)
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Interest Earned - Year to Date Return on the Council investment portfolio was negatively impacted by the catastrophic bushfires followed by floods and the COVID-19 pandemic. Closure of Council community facilities and postponing annual rates notices resulted in a significant decrease in cash inflow in July. In addition, rapid deterioration of interest rates across all types of investments due to natural disasters and pandemic resulted in lower than budgeted return on investments. The impact of these events on interest revenue continues to be monitored with necessary variations to be reported in future quarterly budget reviews. The following table shows how the interest earned year to date actual dollars against the total budget forecast dollars is performing with 8% of the year passed – the interest earned to the month of July was $235,995, 7.03% of the current full year budget.
Original Total Actual YTD Fund % Achieved Annual Budget July
General $2,341,000 $130,072 5.56% Water $756,000 $66,448 8.79% Sewer $260,000 $39,475 15.18% Total $3,357,000 $235,995 7.03%
The graphs below illustrate the cumulative interest earned for the year for each fund against budget. CL20.188
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CL20.188
RECORD OF INVESTMENTS Cash and Investment Balances
July 2020 June 2020
Cash And Investments Held Cash at Bank - Transactional Account $12,570,446 $2,113,390
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Cash at Bank - Trust Fund $0 $0 Cash on Hand $33,590 $40,059 Other Cash and Investments $162,916,531 $184,904,936 $175,520,567 $187,058,386
Fair Value Adjustment $546,044 $350,718 Bank Reconciliation -$85,803 -$36,477 $460,241 $314,241
Book Value of Cash and Investments $175,980,808 $187,372,627
Less Cash & Investments Held In Relation To Restricted Assets Employee Leave Entitlements $8,119,913 $8,119,913 Land Decontamination $760,825 $761,774 Critical Asset Compliance $1,711,660 $1,712,047 North Nowra Link Road $19,635 $19,635 Other Internal Reserves $7,667,574 $11,018,539 Section 7.11 Matching Funds $311,169 $311,169 Strategic Projects General $1,476,547 $1,493,516 Industrial Land Development Reserve $5,784,306 $5,840,326
Plant Replacement $2,787,926 $2,348,486 CL20.188 Financial Assistance Grant $0 $6,548,913 S7.11 Recoupment $24,172,421 $23,976,847 Commitment To Capital Works $247,950 $393,965 Property Reserve $1,562,721 $1,585,220 Total Internally Restricted $54,622,647 $64,130,350
Loans - General Fund $3,728,275 $3,994,744 Self Insurance Liability $1,754,218 $1,977,780 Grant reserve $6,486,254 $6,618,112 Section 7.11 $12,795,168 $12,688,984 Storm Water Levy $924,179 $924,409 Trust - Mayors Relief Fund $203,686 $181,125 Trust - General Trust $2,876,027 $2,836,614 Waste Disposal $3,366,819 $4,865,657 Sewer Fund $28,164,465 $29,375,183 Sewer Plant Fund $2,035,517 $1,936,198 Section 64 Water $19,447,713 $19,433,205 Water Fund $30,468,052 $28,343,809 Water Communication Towers $2,315,509 $2,260,329 Water Plant Fund $2,460,821 $2,669,225 Total Externally Restricted $117,026,705 $118,105,374
Total Restricted $171,649,351 $182,235,724
Unrestricted Cash And Investments General Fund $4,331,457 $5,136,903
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Restricted Asset Movements The table below lists the major movements in Restricted Assets:
Total Cash -$11,391,819 See explanation below Other Internal -$3,350,966 Payment of annual insurance premiums Financial Assistance Grant -$6,548,913 Transfer to unrestricted Waste Fund -$1,498,838 Reduce rate instalment receipts Sewer Fund -$1,210,718 Normal Operating Cycle Water Fund +$2,124,243 Normal Operating Cycle Unrestricted Cash -$805,446 See explanation below
July is normally a high cash outlay month with large creditor payments and lower receipts.
The cash movement was compared to July 2019 and the following observations were found:
• Rates, water and debtor receipts paid via BPay and BPOINT were down by $5.4M due to delay in issuing annual rates notices. • Other general receipts down by $2.8M (decrease in Holiday Haven and community facilities revenue) • Grant receipts down by $2.5M (mainly RMS grants)
• Creditor payments up $900K (5 weeks month) CL20.188
Due to the processing of the COVID-19 financial assistance subsidy applications, the rates notices were sent out at the end of July and received in early August by the ratepayers. This has impacted the cash in July as some ratepayers pay their notice in full when it’s received. With the first instalment due in September rather than August, Council’s cash receipts in August will be also impacted. Additionally, the reduced receipts for July are also associated with the current COVID-19 situation and people’s ability to pay their accounts and the removal of interest on overdue rates.
COVID-19 Impact Finance are monitoring cash flows as the effects of the COVID 19 pandemic are felt in the community. COVID 19 has also impacted our cash balance, due to the closure of Council’s community facilities and a decrease in the revenue generated by the Holiday Haven Tourist Parks. Despite the negative impact of COVID-19, Council continues to maintain a sufficient level of working capital and management closely monitors cash position of the Council.
Financial Implications It is important for Council to be informed about its investments on a regular basis. Revenue from interest forms a vital part of Council’s revenue stream.
Statement by Responsible Accounting Officer I hereby certify that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulations 2005 and Council’s Investments Policy POL19/72.
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Olena Tulubinska Date: 18 August 2020 Responsible Accounting Officer
CL20.188
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CL20.189 Tenders - Report - Boongaree Nature Play Park - Civil & Landscaping Package
HPERM Ref: D20/353780
Section: Works & Services Approver: Paul Keech, Director - City Services
Reason for Report To allow Council to consider the Tender Evaluation Panel’s recommendation concerning Tender Reference 64103E for the Civil & Landscaping Package as part of Boongaree Natural Play Park, as a confidential report.In accordance with Section 10A(2)(d)(i) of the Local Government Act 1993, some information should remain confidential as it would, if disclosed, prejudice the commercial position of the person who supplied it. It is not in the
public interest to disclose this information as it may reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional, or financial interests. This information will be considered under a separate confidential report. This report is submitted directly to the Ordinary Council Meeting pursuant to Clause 3 of Council’s “Acceptance of Tenders – Reports to Council” Policy.
CL20.189 Recommendation That Council considers a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.
Options 1. Accept the recommendation and consider the matter in a confidential setting.
2. Defer the matter to a Councillor Briefing.
Details The Berry Boongaree Nature Play Park Project has been developed in collaboration with Berry Rotary and the local community to provide a nature-based outdoor play experience for children and all ages. Council called Tenders for the Civil and Landscape Package for Boongaree Nature Play Park on 10 June 2020 which closed at 10am on 7 July 2020. Four (4) tenders were received at the time of closing.
Tenders Received Tenders were received from the following:
Tenderer Location Regal Innovations Mulgrave NSW Vogue Landscape South Nowra NSW
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Growth Civil Kirrawee NSW Jirgens Civil South Nowra NSW
Details relating the evaluation of the tenders are contained in the confidential report.
Community Engagement: The Community requirements were incorporated through the involvement of Berry Rotary in the development of the conceptual design.
Policy Implications: Nil for this report.
Financial Implications: Nil for this report.
Risk Implications: Nil for this report. Ultimately the awarded Tender and price will be public information.
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CL20.190 Submissions - NSW Housing Strategy and Infrastructure Contributions Review
HPERM Ref: D20/332830
Section: Strategic Planning Approver: Phil Costello, Director - City Development
Attachments: 1. Draft Submission to Housing Strategy for NSW (under separate cover) ⇨ 2. Submission to the NSW Productivity Commission’s Issue Paper - Review of Infrastructure Contributions in NSW (under separate cover) ⇨ cover)
Reason for Report
Endorse the draft submissions on the following proposed NSW Government policies: • Discussion Paper, Housing Strategy for NSW (Attachment 1). • NSW Productivity Commission’s Issue Paper – Review of Infrastructure Contributions in NSW (Attachment 2). Note: Due to NSW Government timeframes, it was not possible for these submissions to be
reported to the Development & Environment Committee as would normally be the case. Draft CL20.190 submissions were however provided to the NSW Government to comply with the comment periods and these need to be confirmed/endorsed.
Recommendation That Council endorse the draft submissions on the following planning policies to enable them to be formally submitted to the NSW Government: 1. NSW Housing Strategy Discussion Paper – Submission to the NSW Department of Planning, Industry & Environment (Attachment 1) 2. Review of Infrastructure Contributions Issues Paper in NSW – Submission to the Productivity Commissioner of NSW Treasury (Attachment 2).
Options 1. As recommended. Implications: This is the preferred option as it enables Council’s comment on the two policies to be presented to the NSW Department of Planning, Industry and Environment (DPIE) and the NSW Treasury for consideration.
2. Make changes to one or both of the draft submissions included at Attachment 1 and 2 and submit to DPIE and NSW Treasury. Implications: This option will still enable Council to provide a submission, however the implications of any possible changes are unknown and may require closer consideration or refinement. This option may lead to additional delays and missing NSW government timeframes for consideration and reporting of the submissions.
3. Not make a submission
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Implications: This is not favoured as it will mean Council does not provide input on the changes proposed in the two reform packages, noting that draft submissions have already been provided. It is important that Council’s position and also regional perspectives are considered during NSW government policy formation. Making submissions to NSW government policy plays a part of Council’s advocacy work, highlighting existing strategies, challenges and opportunities.
Submission Overview – Housing Strategy for NSW The NSW Government have prepared a Discussion Paper to inform the first whole-of- government and whole-of-state Housing Strategy for NSW. The creation of a State-wide strategy to guide planning for, and delivery of, high-quality housing across the state recognises the importance of housing for individual and community wellbeing, economic opportunity and productivity and the role housing plays in shaping the character of our cities and towns. The Discussion Paper: A Housing Strategy for NSW is arranged around the four interrelated themes: supply, diversity, affordability and resilience. These are discussed further below. The NSW Government placed the Discussion Paper on public exhibition seeking community feedback to inform the Housing Strategy, which will be finalised during 2020-2021. The proposed Housing Strategy will provide a 20-year housing vision, and policy directions and actions to facilitate greater housing choices, so more people are able to access safe, secure and affordable housing options that meet their individual needs and circumstances. NSW residents face many housing challenges, from increasing homelessness, and deteriorating housing affordability for many groups, to increased exposure to natural hazards CL20.190 and infrastructure capacity issues resulting from growth pressures in some areas. While the full impact of COVID-19 on the State’s population and regional housing markets is still to be determined, recent and continuing experiences emphasise the importance of safe and affordable housing in people’s lives. Housing is recognised by the State Government as a critical part of recovery to the immediate and ongoing impacts of COVID-19 and recent drought and bushfires. The proposed Housing Strategy seeks to unify existing housing policies into a single guiding framework, implemented through four-yearly action plans and informed by data and monitoring. The benefits of the intended strategy include: • Coordinating responses to challenges and trends. • Provide certainty to councils, industry and communities about State Government directions and priorities for housing in NSW. • Supporting communication with other levels of Government and housing providers. • Best planning for the housing and related infrastructure we need. Council’s draft submission (provided as Attachment 1) broadly supports the creation of a State-wide housing strategy, with detailed comments on each of the main themes and directions within the Discussion Paper summarised below.
Theme 1: Housing Supply in the right locations Discussed the amount, location and timing of the supply of new housing. The proposed directions relate to: 1.1 Maintain a housing development pipeline in Greater Sydney 1.2 Improve data collection, use and access 1.3 Coordinate regional development and investment
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1.4 Better utilise available NSW Government-owned land Draft Submission overview – generally supports these directions and encourages prioritisation of a review of NSW Government owned land to identify well-located assets that could be used to provide for affordable housing development. The draft submission highlights the need to provide additional infrastructure investment in regional growth areas.
Theme 2: Diverse housing for diverse needs Considers different types of housing and looks at how a diverse choice of housing can reflect the needs and preferences of households. The proposed directions relate to: 2.1 Improve housing options for older people 2.2 Improve housing options for people with disability 2.3 Support a range of housing types and sizes Refining the planning system to better provide housing and supportive infrastructure for a wider range of people and households must play an important role in the Strategy and the draft submission strongly supports these directions. Draft Submission overview – highlights the need to ensure housing policies and directions understand and cater for the differences between regional and city (metro) housing markets and housing needs. Emphasises the identified need to better support marginalised and/or vulnerable groups for which the housing market currently does not cater. Identifies that local governments understand local housing needs, as such should be consulted with and recommends that the Housing Strategy assists councils to identify local housing needs for their diverse populations and support local or regionally focused initiatives to deliver housing CL20.190 choice and diversity.
Theme 3: Housing with improved affordability and stability Recognises people live in diverse tenures based on their income and circumstances, and that housing should be affordable, stable and supportive for everyone. The proposed directions relate to: 3.1 Provide additional support for first home buyers 3.2 Ensure appropriate rights, responsibilities and choice for tenants 3.3 Modernise affordable housing policies and schemes 3.4 Increase and improve how social housing is built and managed 3.5 Better utilise available government-owned land to address homelessness Draft Submission overview – supports these directions, emphasising the role for State Government in directly supplying and funding additional social and affordable housing development across NSW, including in well-serviced regional areas. The draft submission seeks State Government support for implementation of the Shoalhaven Affordable Housing Strategy 2017 and similar local government strategies and initiatives.
Theme 4: Responsive and resilient housing This theme is about matching housing to community and environmental issues, so people, communities and their homes are safe, comfortable and resilient. The proposed directions relate to: 4.1 Continually improve the quality and resilience of new housing 4.2 Improve the environmental sustainability of existing housing 4.3 Improve environmental sustainability in residential precincts
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4.4 Support housing and residential precincts that are responsive to natural hazards 4.5 Consider alternative transport approaches in major centres Draft Submission overview – supports these directions and calls for additional funding and programs to improve the environmental sustainability of existing and new housing to improve environmental outcomes and save residents money (through reducing ongoing housing costs, e.g. by improving energy and water efficiency). The Draft Submission generally reflects the strategies within the adopted Shoalhaven Affordable Housing Strategy and specifically mentions related matters or actions related to it, including a number of points that Council has been raising with the NSW Government.
Submission Deadline The submission was due on 24 July 2020, with an extension granted to 7 August 2020. Due to these tight timeframes and inability to secure an extension to allow prior Council endorsement, the draft submission in Attachment 1 was provided as a non-endorsed draft.
Much of the content within the draft submission is supported by Council-endorsed studies such as the Shoalhaven Affordable Housing Strategy 2017, as well as comments received from Council’s Development Services and Community and Recreation sections. Any additions or amendments to the draft submission arising from this report will be forwarded to DPIE along with the Council resolution.
Overview – Infrastructure Contributions Review Submission CL20.190 On 15 April 2020, the NSW Government announced a wholistic review of the NSW Infrastructure Contributions system by the NSW Productivity Commission. This includes a review of the way local and State infrastructure is funded and how the infrastructure system can be improved, with findings to be reported at the end of 2020. An effective infrastructure contributions system is important to delivering vital public infrastructure, unlocking new housing supply, supporting commercial development and boosting investment in NSW. The contributions system has changed over the years following numerous reforms including the introduction of additional mechanisms and the imposing of further regulatory requirements. This has resulted in a more complex system, with a perceived lack of transparency and efficiency. In addition to this, limitations on other funding sources is placing greater pressure on the contributions system to raise the funds needed to meet rising infrastructure costs. The Issues Paper contains a broad summary of key issues within the existing infrastructure contributions framework. The paper outlines the overall goals of the review and its intention to deliver recommendations that will: • Fund the infrastructure needed to support our growing economy • Lead to a system that is simple to understand, transparent and principle-based • Meet the objectives of certainty and efficiency to support our stakeholders and boost investment in NSW. The paper is broken into 5 chapters and a number of Appendices and presents a table with approximately 56 questions, covering each of the main themes contained in each of the chapters. This is designed to elicit community feedback on how to best address these issues to inform broad reform directions. The main points of each chapter, along with a staff comment are summarised below:
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Chapter 1: Introduction Introductory chapter that provides a broad overview as follows: • Early consultation suggests the existing system could be improved to provide greater certainty, consistency and transparency in both how contributions are set and how revenues are managed. • Outlines principles to make the system simpler, more efficient and allow for better coordination between delivery and development activity when accommodating growth. • Specifies that all three levels of governments (Commonwealth, State, and Local) have an important role in the provision of infrastructure. • This review is broader in scope as it is not limited to the Planning Act in its consideration of contributions in the context of infrastructure delivery. • Review is being progressed in parallel with contributions planning review that DPIE has underway. The DPIE reforms are considered to be complementary, but do not encompass the systemic reform of infrastructure funding. Staff Comment – provides a thorough overview of the broader contributions system in NSW and demonstrates the complexities associated with the infrastructure contributions system and infrastructure delivery. The Issues Paper discusses ‘striking a balance’. In this regard, the review should acknowledge the difference between metropolitan and regional councils. Whilst metropolitan councils gain a substantial amount of revenue from contributions, growing regional councils often need similar infrastructure provision, but do not have the same population base or revenue stream to assist. As a result, there are concerns around CL20.190 standardising the contributions system, similar to that of the standard instrument Local Environmental Plan, as this approach does not provide the flexibility that regional councils often require with regard to contributions.
Chapter 2: Infrastructure funding in New South Wales This chapter covers the following: • Discussed the various ways infrastructure can be funded in NSW, including: o NSW budget, revenue and asset transactions. o Commonwealth grants. o Local government general rates revenue and cost recovery via direct user charges and infrastructure contributions. • Provides an overview of State infrastructure spending. • Discusses local government rates and rate pegging implications. • Outlines the challenges with State Government service provision. • Specifies that infrastructure costs will continue to grow despite record investment. • Discusses the implications associated with infrastructure and housing supply. • Mentions the current and future challenges that have compounded existing challenges, including COVID-19, bushfires and climate change. • Outlines the importance of strategic planning in integrated land use and infrastructure planning.
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Staff Comment – It is considered that the current method of local government funding does not support population growth and associated development, in particular the practice of rate pegging. Greater consideration of the special rate variation mechanism, or other recommendations from the 2016 IPART Review of Rating Legislation, should be explored to help pay for new infrastructure. From a funding perspective, regional areas in particular require upfront investment by State Government prior to the release of urban release areas (URAs) or greenfield land.
Chapter 3: Infrastructure contributions mechanisms and issues Provides an overview of the contribution’s framework, including the use of planning agreements and the role of State and local government in the framework: • State Government is responsible for State Infrastructure contributions including biodiversity offsets and Planning agreements administered by the State. The State Government is also responsible for state and regional roads, public transport, health facilities, emergency services, schools, regional open space improvements and some
pedestrian and cycling paths. • Local Government is responsible for Local Infrastructure Contributions (Section 7.11 and 7.12), Planning agreements and Affordable Housing contributions. Local government is generally responsible for delivering local infrastructure such as open space, community facilities, stormwater drainage, local roads, footpaths, and traffic management. Funds collected by councils through contributions are held in trust for delivery of the infrastructure it was collected for. Staff Comment – The content in this chapter places a significant focus on planning CL20.190 agreements and Section 7.11 local infrastructure contributions. While planning agreements offer benefits such as flexibility and innovation, they can undermine principles of equity, simplicity and transparency. This is largely due to the nature of negotiations (taking place ‘behind closed doors’) and inconsistent use of planning agreements. Given that one of the main aims of the review is to create transparency and trust in the planning system, greater community consultation from the initial stage may address scrutiny (potentially from the initial ‘letter of offer’ stage). The paper talks about the misalignment between the timing of payments and delivery of infrastructure, as well as asking for recommendations which would help simplify local infrastructure contributions. From a funding perspective, regional areas in particular require upfront investment by State Government prior to the release of urban release areas (URAs) or greenfield land.
Chapter 4: Further issues in infrastructure contributions Discusses the following issues: • Public investment capitalised into land values. • Land acquisition and rising land values • Corridor protection and early land acquisition • Provisions of open space • Water charges • Improved use of digital tools • Skills shortages and experience in infrastructure planning • Exemptions
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• Works-in-kind agreements Staff Comment – Open space provisions are currently based on a standard of 2.8ha for every 1,000 people; however, this standard has limitations, which do not recognise the different circumstances involved in providing open space in low-density and regional areas. Additionally, open space is no longer being delivered as a single-stream open space, such as a single park. Contemporary open space often incorporates multi-nodes. For example, sporting precincts such as Shoalhaven Community and Recreation Precinct (SCARP), that are utilised for a range of recreational purposes and include cycle ways, community facilities, pools and sporting fields. Similarly, open space in urban release areas can incorporate other infrastructure for drainage and vegetation management areas, which in some cases can utilise vast areas of land and may impinge on usable open space within the 2.8ha standard. As a result, this standard is not necessarily considered appropriate in regional areas.
Chapter 5: The way forward for this Review
The following issues were identified for further exploration, these included:
• Local government rate pegging • Rising infrastructure costs • Inconsistency in the application of s.7.24 special infrastructure contributions • Nexus requirements in s.7.11 contributions plans
• Lack of principles in s.7.24 planning agreements CL20.190 • Lack of transparency and certainty • Misalignment between contributions payments and delivery of infrastructure • Operation of the essential works list Staff Comment – there is support for the issues raised in Chapter 5 being reviewed and considered as part of any future reforms.
Deadline for submission The submission was due on 5 August 2020, with an extension granted to 14 August 2020. Submissions received later than 14 August may not be included in NSW Treasury’s submission analysis. Due to these tight timeframes and inability to secure an extension to allow prior Council endorsement, the draft submission in Attachment 2 was provided as a non-endorsed draft. Any additions or amendments to the draft submission arising from this report will be forwarded along with the Council resolution
Conclusion It is recommended that the draft submissions at Attachment 1 and 2 be submitted to NSW Treasury and DPIE so that Council can provide input into the formation of the NSW Government policies on housing and infrastructure contributions funding.
Community Engagement The draft documentation was on exhibition on the NSW Government’s website as follows: • Housing Strategy for NSW – period of approximately 6 weeks between 15 June and 24 July 2020.
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• Infrastructure Contributions Review – period of approximately 4 weeks between 8 July and 5 August 2020.
Policy Implications The proposed Housing Strategy could have implications for the way Council plans for housing growth and the planning mechanisms available to Council to guide housing development and implement strategies such as Shoalhaven Affordable Housing Strategy 2017. The Infrastructure Contributions Review has implications for Council’s contributions framework, including Shoalhaven Contributions Plan 2019, voluntary planning agreements and works in kind agreements. The submissions at Attachment 1 and 2 provide additional information on possible future policy implications.
Financial Implications There are no immediate financial implications for Council resulting from these proposed policies. In the draft Housing Strategy submission the need for additional investment and funding from the State Government to deliver improved housing outcomes for communities across NSW is highlighted. CL20.190
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CL20.191 Advice - Manyana Residential Subdivision - Controlled Action under Environment Protection & Biodiversity Conservation Act 1999
HPERM Ref: D20/367771
Section: Strategic Planning Approver: Phil Costello, Director City Development
Reason for Report Detail advice received from the Federal Minister for the Environment, Sussan Ley MP, declaring the proposed Manyana Beach residential subdivision and associated infrastructure as a ‘controlled action’ under the Commonwealth Environment Protection and Biodiversity
Conservation (EPBC) Act 1999.
Recommendation That: 1. Council receive the report on the declaration of the proposed Manyana Beach residential subdivision and associated infrastructure as a ‘controlled action’ under the Commonwealth Environment Protection and Biodiversity Conservation (EPBC) Act 1999,
for information. CL20.191 2. Given the subsequent EPBC Act decision noted in the report, Council defer any further consideration regarding the land acquisition options until the outcome of that process is clearer and advise the NSW Minister for Planning & Public Spaces, Rob Stokes MP, and the NSW Department of Planning, Industry and Environment (DPIE) accordingly.
Options 1. Receive the report for information. Implications: Council will be kept advised of the progress of this matter and consulted should specific comment be sought from Council or broader community consultation occur as part of the EPBC Act process.
2. Determine another course of action. Implications: This will depend on the nature of any direction provided by the Council.
Background The 20 hectares of land, the subject of this decision, is Lot 172 D755923 and Lot 823 DP247185 at Manyana. The then NSW Department of Planning issued a development approval for a 179 lot subdivision of the land in July 2008. The Construction Certificate for Stage 1 of the subdivision was issued by Council in November 2019. Initial works (fencing) started on site earlier this year. Council has considered its position on the subject land at points this year and has been making ongoing representations as a result to the NSW Government requesting that they take the necessary steps to acquire the subject land.
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Following the 2019/2020 bushfires the community have raised concerns regarding potential biodiversity impacts associated with development of the land. In June 2020 following consideration by the Federal Court the proponent agreed to an independent ecological survey and to give the community fourteen (14) days’ notice when or if they decide to start work on site.
EPBC Act Referral In late June 2020, the proponent, Manyana Coast Pty Ltd (Ozy Homes), referred their proposal (residential subdivision and associated infrastructure) to the Commonwealth Government to ascertain its status under the ‘controlled action’ provisions of the EPBC Act. The referral application identified the proposed action area and the areas within it that would be disturbed or avoided. It also contained information that had been undertaken previously in 2018 on the potential for Matters of National Environmental Significance (MNES) listed in the EPBC Act to occur at the subject land.
An additional 2020 assessment of MNES was also submitted that contemporised the results of the 2018 assessment work in light of the 2019/2020 bushfire event. The 2020 assessment ‘found that the action is not likely to have a significant impact on a MNES protected under the EPBC Act’. It however noted that a determination from the Commonwealth could not be assured without referral. As such, it appears that the referral was made to establish whether or not the development was captured by the EPC Act. On 16 August 2020, the Minister for the Environment, Sussan Ley MP, advised of her CL20.191 determination under the EPBC Act that the proposed action is a ‘controlled action’ and as such requires assessment and determination under that Act. It noted that the proposed action involves the following listed threatened species/communities and potential impacts: • Vulnerable Species: Grey-headed flying fox – ‘likely’ to have a significant impact • Vulnerable species: Greater Glider – ‘may’ have a significant impact • Critically endangered: Swift Parrot – ‘may’ have a significant impact. The Minister advised that she has decided that the project will need to be assessed by preliminary documentation. The determination confirms that the EPBC Act applies to the subject development. The proponent will now be provided with a request for further information that essentially brings together the required information for the site and the development to enable it to be formally assessed under the Act. At the appropriate point in the process the application/information will be made available for public comment. The Commonwealth Department will also confirm how Council will be engaged/involved as required as part of the EPBC Act process.
Subject Land – Possible Acquisition Council received responses from the NSW Minister for Planning & Public Spaces, Rob Stokes MP, on 23 June 2020. In these letters the Minister confirmed that he is open to considering any proposals for the NSW Government to contribute to a permanent conservation plan for the subject land and stated that he believes a cost sharing arrangement, led by Council, is the most appropriate way forward. Council wrote back to the Minister on 7 July 2020 confirming that Council’s resolved position is to request the NSW Government to consider the full purchase of the land for conservation, noting that this does not propose co-funding or any contribution by Council. It was also noted
Ordinary Meeting – Tuesday 25 August 2020 Page 55 that Council is not obliged to act as an agent for the State Government in any acquisition negotiations. The letter concluded with a request for a further response on the positive steps that the NSW Government can take to acquire the land, noting that Council is willing to be involved in any discussions required to resolve this important matter. Council received a response from the NSW Department of Planning, Industry and Environment (DPIE) on 30 July 2020 that identified the various government funding programs that are potentially available. It noted that should Council be in a position to provide the following additional information, then DPIE could assess the site for acquisition under the programs: • Confirmation that the land is for sale and/or the landowner is willing to sell the land. • An estimation of the price of the land and any information about the potential cost of acquisition. • Consideration as to whether part-purchase of the land would achieve the conservation outcomes sought by the community.
• An indication as to whether Council would be willing to accept ownership of the land, and therefore take on care and maintenance in perpetuity, if acquired through a NSW State Government acquisition program. • Advice of any dealings or conversations Council has had with the Commonwealth government and/or Manyana Matters in relation to the potential for co-funding an acquisition of the land. • Any position that Council has with regard to the importance of the site specifically relating to either ecological values (such as native vegetation, animal habitat, water CL20.191 catchment), access to the coastal foreshore, scenic quality or community benefit provided through conservation of the site. Should the assessment determine that the land could be acquired through the identified programs, DPIE noted that they would then be in a position to facilitate further discussions between Council, the NSW Government and the proponent with regard to compensation and long-term land management arrangements. It is suggested that, given the subsequent EPBC Act decision, Council may wish to defer any further consideration regarding the land acquisition options until the outcome of that process is clearer.
Community Engagement There was an opportunity for the community to comment on the referral that the proponents made under the EPBC Act. There will also be an opportunity for community comment should the matter proceed through the EPBC Act assessment process.
Financial Implications This could depend on whether Council decides to pursue any of the government funding programs identified by DPIE to possible enable the acquisition of the subject land.
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CL20.192 SEATS Meeting - August 2020
HPERM Ref: D20/372681
Submitted by: Clr Patricia White
Attachments: 1. SEATS Southern NSW Report (under separate cover) ⇨ 2. Regional Rail - VIC - Presentation (under separate cover) ⇨
Reason for Report To provide a report from Clr Patricia White on the SEATS Meeting held in Wellington Council, VIC, 13-14 August 2020.
Recommendation
That Council receive the report from Clr Patricia White on the SEATS Meeting for information.
Options 1. Receive the report for information 2. Request further information on the meeting CL20.192
Report The August SEATS meeting was held on 13 & 14 August and was hosted by Wellington Council in Victoria by Skype. Shoalhaven Council was represented by Clr Patricia White, Clr Jo Gash (RDA), Greg Pullen, Manager, Economic Development and Marianne Jones, Economic Development. The Meeting was the annual AGM and new Executive Committee for SEATS are: • SEATS Chair Deputy Mayor Patricia White – Shoalhaven • Secretary Mayor Marianne Saliba – Shellharbour • Deputy Chair (uncontested) Cr. Keith Cook - Baw Baw • Treasurer (uncontested): Cr. Graeme Middlemiss - Latrobe • NSW Reps (uncontested) Cr. Anthony Mayne - Eurobodalla Deputy Mayor Peter Walker - Goulburn Mulwaree Greg Pullen - Shoalhaven • VIC Reps (uncontested) Clare Le Serve - Bass Coast Vacancy Vacancy • Minute Manager: Marianne Jones It was a busy meeting over two days as our last members meeting in May was cancelled due to COVID. During the meeting two presentations on the 2019/20 Fires on the Princes Highway which both were very interesting.
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• Warren Sharpe from Eurobodalla Council presented on the Eurobodalla Bushfires and the impact on the infrastructure during the fires and after the event. • Ewan Waller from Melbourne presented on Managing Road Forestation on the Princes Highway – Ewan, the former chief fire officer of Forest Fire Management Victoria. This report has been prepared for the discussion around providing APZs on the Princes Highway, the impact, cost, and reality.
Copies of the presentations will be available shortly and Councillors will be provided with a copy. Transport NSW and Regional Roads Victoria provided up-date reports on State governments transport infrastructure priority projects. Transport NSW report is attached to this Report for information for Councillors. They also advised that the Community Consultation for JB Road and Milton Ulladulla Bypass
will be publicity available in coming weeks.
Additionally, a further presentation was given by Transport NSW that highlighted the current priorities for the Princes Highway that included all existing projects but also the planning works for the duplication from Burrill Lake to Batemans Bay. Members of SEATS provided updates on rail, road, air, and sea infrastructure projects in their local LGA area. Emma Steele from Rail Projects Victoria gave an interesting presentation on the upgrade of the Rail from Southern Cross Station to Bairnsdale. A copy of the Presentation is attached. CL20.192 This project has achieved targets such as: • 10% of the program’s total work hours will be delivered by apprentices, trainees, or engineering cadets through the MPSG • 2.5% indigenous employment target • Development of a social procurement compliance plan • Created 400 jobs • Collaborated across organisations to maximise procurement and employment During recent months, the Chief Executive Officer – Andrew Martin – has been busy working on many projects for SEATS. A summary for the last 3 months key areas:
Key Areas: Bushfire Response – our response took the form of a consulting brief to cover the states – SEATS Motion on the issues of what road deforestation is required and where mobile telephony upgrades need to occur to ensure no black spots Border Issues – the pandemic is creating havoc on the VIC / NSW border and SEATS actively lobbied to ensure the supply chain does not get disrupted. Sponsorship Package – prepared sponsorship package to major engineering and infrastructure companies but did not release due to bad timing Member Fee Structure – Completed the task as set at the last Executive Committee Meeting Digital Marketing LinkedIn, Facebook, Newsletter, website, Twitter – all up and running and our audience is building, and our content is greatly improving – we are getting our message out
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ACT representation – ACT government now well and truly back as Members of SEATS Road Safety Webinar – considered issues to do with road safety Consulting Brief for deforestation and mobile telephony - prepared document and circulated to key stakeholders and governments Road reclassification NSW – early discussions with SEATS NSW Council members and we are looking for a SEATS response – deadline is 31 August 2020 Online campaigns for SEATS Projects: • Eurobodalla campaign – Kings Highway • Bass Coast Road Upgrade campaign • Sale Alternative Truck Route campaign • Baw Baw Infrastructure package campaign
Once the Minutes of the Meeting are available, I will circulate to Councillors and Staff.
CL20.192
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LOCAL GOVERNMENT AMENDMENT (GOVERNANCE & PLANNING) ACT 2016
Chapter 3, Section 8A Guiding principles for councils (1) Exercise of functions generally The following general principles apply to the exercise of functions by councils: (a) Councils should provide strong and effective representation, leadership, planning and decision-making. (b) Councils should carry out functions in a way that provides the best possible value for residents and ratepayers. (c) Councils should plan strategically, using the integrated planning and reporting framework, for the provision of effective and efficient services and regulation to meet the diverse needs of the local community. (d) Councils should apply the integrated planning and reporting framework in carrying out their functions so as to achieve desired outcomes and continuous improvements. (e) Councils should work co-operatively with other councils and the State government to achieve desired outcomes for the local community. (f) Councils should manage lands and other assets so that current and future local community needs can be met in an affordable way. (g) Councils should work with others to secure appropriate services for local community needs. (h) Councils should act fairly, ethically and without bias in the interests of the local community. (i) Councils should be responsible employers and provide a consultative and supportive working environment for staff. (2) Decision-making The following principles apply to decision-making by councils (subject to any other applicable law): (a) Councils should recognise diverse local community needs and interests. (b) Councils should consider social justice principles. (c) Councils should consider the long term and cumulative effects of actions on future generations. (d) Councils should consider the principles of ecologically sustainable development. (e) Council decision-making should be transparent and decision-makers are to be accountable for decisions and omissions. (3) Community participation Councils should actively engage with their local communities, through the use of the integrated planning and reporting framework and other measures.
Chapter 3, Section 8B Principles of sound financial management The following principles of sound financial management apply to councils: (a) Council spending should be responsible and sustainable, aligning general revenue and expenses. (b) Councils should invest in responsible and sustainable infrastructure for the benefit of the local community. (c) Councils should have effective financial and asset management, including sound policies and processes for the following: (i) performance management and reporting, (ii) asset maintenance and enhancement, (iii) funding decisions, (iv) risk management practices. (d) Councils should have regard to achieving intergenerational equity, including ensuring the following: (i) policy decisions are made after considering their financial effects on future generations, (ii) the current generation funds the cost of its services
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Chapter 3, 8C Integrated planning and reporting principles that apply to councils The following principles for strategic planning apply to the development of the integrated planning and reporting framework by councils: (a) Councils should identify and prioritise key local community needs and aspirations and consider regional priorities. (b) Councils should identify strategic goals to meet those needs and aspirations. (c) Councils should develop activities, and prioritise actions, to work towards the strategic goals. (d) Councils should ensure that the strategic goals and activities to work towards them may be achieved within council resources. (e) Councils should regularly review and evaluate progress towards achieving strategic goals. (f) Councils should maintain an integrated approach to planning, delivering, monitoring and reporting on strategic goals. (g) Councils should collaborate with others to maximise achievement of strategic goals. (h) Councils should manage risks to the local community or area or to the council effectively and proactively. (i) Councils should make appropriate evidence-based adaptations to meet changing needs and circumstances.