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January 2017 Exhibit Room Visits

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January 2017 Exhibit Room Visits 107 South Main Street Waupaca, WI 54981 Phone (715) 258-4414 Youth (715) 258-4417 www.waupacalibrary.org WAUPACA AREA PUBLIC LIBRARY LIBRARY BOARD OF TRUSTEES MEETING AGENDA WEDNESDAY, FEBRUARY 15, 2017, 4:30 PM LIBRARY CONFERENCE ROOM Mission Statement: “The Waupaca Area Public Library is committed to offering opportunities for innovation and engaged learning.” 1. ROLL CALL 2. APPROVAL OF AGENDA OPEN MEETING LAW STATEMENT: This meeting and all other meetings of the Waupaca Area Public Library Board are open to the public. Proper notice has been posted and given to the press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place, and agenda of this meeting. 3. APPROVAL OF MINUTES FROM MEETING HELD WEDNESDAY, JANAURY 18, 2017 4. MONTHLY BILLS FOR JANUARY 2017 a. Approve JANUARY 2017 bills $40,637.98 (Personnel $24,055.15) 5. LIBRARY EXHIBIT ROOM a. Chart of visits b. Exhibit Coordinator’s Report 6. LIBRARY STATISTICS FOR JANUARY 2017 A. Fine Income, Copy Income and Meeting Room Income Reports B. Volunteer Hours, Reference Transactions, Library Visits & Internet Use C. Interloan Chart D. Circulation Chart with Municipality Statistics 7. DEPARTMENT REPORTS A. Director’s Report a. Proposed OWLSnet Fee Structure Revision B. Assistant Director’s Report C. Children’s Department Report The Waupaca Area Public Library is committed to offering opportunities for innovation and engaged learning. Waupaca Library Board February 15, 2017 D. Teen Department Report 8. COMMITTEE REPORTS A. Library Finance Committee a. No meeting B. Library Planning Committee a. Minutes of meeting held January 18, 2017 b. 2016 Progress Towards Goals C. Library Policy Committee a. Policy Meeting planned for February 15 to look at new Adult Gaming Policy D. Library Personnel Committee a. No meeting 9. OLD BUSINESS a. 2017 budget b. 2016 budget 10. NEW BUSINESS a. Incident Report i. Bathroom vandalism b. 2016 Annual Report 11. ANNOUNCEMENTS & CORRESPONDENCE A. OWLS Board Minutes – November 2016 B. Next meeting is Wednesday, March 15 at 4:30 pm 12. ADJOURNMENT Please call the library by 3:00 pm on meeting date if you are unable to attend. PLEASE ADVISE THE CITY CLERK’S OFFICE IF YOU REQUIRE SPECIAL ACCOMMODATIONS. THE CITY OF WAUPACA PROVIDES EQUAL OPPORTUNITIES FOR PUBLIC MEETINGS. 2 Waupaca Library Board February 15, 2017 CITY OF WAUPACA WAUPACA AREA PUBLIC LIBRARY BOARD REGULAR MEETING WEDNESDAY, JANUARY 18, 2017 LIBRARY CONFERENCE ROOM 4:33 P.M. 1. ROLL CALL Present: Library Board Members Holly Olsen, President, Ald. Lori Chesnut, John Ryan, Mary Trice, Mary Zimmerman and Joe McClone Absent: Glenda Rhodes, Julie Eiden, (excused) and Joe McCausland, Youth Representative (unexcused) Also Present: Peg Burington, Library Director, Dominic Frandrup, Assistant Library Director, Tracy Behrendt, Exhibit Coordinator 2. APPROVAL OF AGENDA MOVED by Ms. Trice, SECONDED by Mr. McClone to APPROVE the Agenda as printed. 6 ayes, 0 nays, 3 absent. MOTION CARRIED on a voice vote. OPEN MEETING LAW STATEMENT Holly Olsen stated this meeting and all other meetings of the Waupaca Area Public Library Board are open to the public. Proper notice has been posted and given to the press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place and agenda of this meeting. 3. APPROVAL OF MINUTES FROM MEETING HELD WEDNESDAY, DECEMBER 21, 2016 MOVED by Mr. Ryan, SECONDED by Ald. Chesnut to APPROVE the December 21, 2016 minutes as printed. 6 ayes, 0 nays, 3 absent. MOTION CARRIED on a voice vote. 4. MONTHLY BILLS FOR DECEMBER 2016 The monthly bills report was distributed. a. Approve December 2016 bills (Personnel $56,379.67, Total $11,709.70) Ms. Burington said the chart that is normally included within the report was distributed. She said there is approximately $11,000 remaining within the fund balance for personnel and approximately $12,000 for operations within the fund balance. There is approximately $4,700 remaining within the materials 3 Waupaca Library Board February 15, 2017 budget and about $2,600 in programs. The fund balance total is $33,420.09. She briefly reviewed the chart that was distributed. There was general discussion regarding the remaining fund balance and the year in general. MOVED by Ald. Chesnut, SECONDED by Ms. Zimmerman to APPROVE the December 2016 bills. ON THE CALL OF THE ROLL Mr. McClone, Ms. Trice, Ald. Chesnut, Ms. Zimmerman, Mr. Ryan, and Ms. Olsen voted aye, 0 nays and 0 absent. MOTION CARRIED ON A ROLL CALL VOTE. 5. LIBRARY EXHIBIT ROOM A. Chart of 2016 Annual Visits B. Exhibit Room Coordinator’s Report C. Exhibit Room Budget Ms. Behrendt’s report is included in the packet and final budgets. Ms. Burington said that Ms. Ferkett is just coming on and has had one meeting with her volunteers and is planning another meeting. The next exhibit is Youth Art Month. She said the committee is very good about taking on the exhibit. It is a good time for Ms. Ferkett to begin and have other people teach her what goes on. Ms. Burington said the Jan Brett exhibit had a little over 4,500 visits and is one of the top exhibits the library has had. The total attendance for 9 programs was 891 and is probably the best so far. She said these are volunteer hours that are not tracked. Ms. Burington suggested they could be more deliberate regarding tracking volunteer hours for the help the library receives. There was general discussion regarding how volunteer hours are currently tracked. 2017 Schedule • January 9-February 18 –Pieceful Hands Quilt Guild • February 27-April 8—Youth Art Month • April 17-May 27 – The Peeps Show • August 14-September 23—Great Lakes, Small Streams (traveling exhibit from the Wisconsin Historical Society with Waupaca Historical Society photographs included) • October 2-November 11—Waupaca Senior Center Art Show with Marie App • November 20–December 30—Photography entry exhibit 6. LIBRARY STATISTICS FOR DECEMBER 2016 A. Fine Income, Copy Income and Meeting Room Income Reports • Fine Income: $791.91 in fines (also includes e-commerce) 4 Waupaca Library Board February 15, 2017 • Copy Income: $321.33 • Meeting Room Income: $62.00 B. Volunteer Hours, Reference Transactions, Library Visits and Internet Use • Volunteer Hours: 161.75 • Reference Transactions: 854 reference transactions • Library Visits: 9,362 library visits • Internet Use: 1,254 (wireless) • Internet Use: 1,702 (stations) C. Interloan Chart D. Circulation Chart with Municipality Statistics Total Circulation is at 19,417. 7. DEPARTMENT REPORTS A. Director’s Report: Ms. Burington’s report is included in the packet. a. Action item: Decision on fund balance in materials and operations accounts. Ms. Burington said they stopped spending in December and asked the Library Board to consider transferring the balance for materials, technology, programs and supply line items back to those accounts for 2017. She also suggested the 2016 unexpended liaison funds be transferred to the 2017 Children’s Programs line item. There was general discussion regarding tabling the decision until the final numbers are available next month. No action. b. Action item: Decision on where to place e-rate funds. Ms. Burington said the library will receive an e-rate reimbursement for 2012-2013 of $663.78 in January 2017. She said we can no longer receive this reimbursement and suggested the funds be put into the revenue account for use when needed. There was general discussion to put those funds into the technology line item. 5 Waupaca Library Board February 15, 2017 MOVED by Mr. Ryan, SECONDED by Ms. Zimmerman to APPROVE the E-rate reimbursement of $663.78 be put into the Technology line item. ON THE CALL OF THE ROLL Mr. McClone, Ms. Trice, Ald. Chesnut, Ms. Zimmerman, Mr. Ryan, and Ms. Olsen voted aye, 0 nays and 0 absent. MOTION CARRIED ON A ROLL CALL VOTE. Ms. Burington said there is new furniture in the Children’s Department and the tag line words have been added to walls and poles as well. B. Assistant Director’s Report: Mr. Frandrup’s report is included in the packet. Mr. Frandrup said Tablet Time is going very well. The microfilm computer died and the replacement computer arrived today. The new computer has the hardware capabilities to run a new microfilm scanner far into the future as well as run our old hardware. He said he will be putting Windows 7, 32 bit on the new computer so that it can run the old hardware. Mr. Frandrup said they are looking to hire new circulation and paging staff. Interviews will be held the morning of February 17th. C. Children’s Department Report: Ms. Abrahamson’s report is included in the packet. Ms. Burington said the screening of Code: Debugging the Gender Gap, was canceled due to closings and rescheduled for Tuesday, January 17, at 6:00 p.m. D. Teen Department & SLAG Report: Ms. Heideman’s report is included in the packet. Ms. Burington said the Library Foundation has approved funds for the upgrade of furniture for the Teen Room. 8. COMMITTEE REPORTS A. Library Finance Committee a. No meeting B. Library Planning Committee a. Minutes of meeting held December 21 MOVED by Ms. Olsen, SECONDED by Ms. Trice to APPROVE the December 21, 2016 Library Planning Committee minutes as printed. 6 ayes, 0 nays, 3 absent. MOTION CARRIED on a voice vote. b. Action item: Approval of 2017 Working Plan 6 Waupaca Library Board February 15, 2017 MOVED by Mr. Ryan, SECONDED by Ald. Chesnut to APPROVE the 2017 Working Plan. 6 ayes, 0 nays, 3 absent. MOTION CARRIED on a voice vote. c. Meeting to look at 2016 Progress Towards Goals to take place on January 18 after Library Board Meeting C.
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