PUBLIC WORKS DEPARTMENT GOVERNMENT OF KERALA
KERALA STATE TRANSPORT PROJECT - II (UNDER WORLD BANK ASSISTANCE – Loan No. 8254)
MONTHLY PROGRESS BRIEF JANUARY 2018
Project Management Team Kerala State Transport Project T.C.11/339, Sree Bala Building Keston Road, Nanthancode, Kawdiar P.O. Thiruvananthapuram - 695003
MONTHLY PROGRESS BRIEF – JANUARY 2018 PAGE 1
PUBLIC WORKS DEPARTMENT GOVERNMENT OF KERALA
KERALA STATE TRANSPORT PROJECT - II (UNDER WORLD BANK ASSISTANCE – Loan No. 8254)
MONTHLY PROGRESS BRIEF JANUARY 2018
Project Management Team Kerala State Transport Project T.C.11/339, Sree Bala Building Keston Road, Nanthancode, Kawdiar P.O., Thiruvananthapuram - 695003
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TABLE OF CONTENTS
KERALA STATE TRANSPORT PROJECT-II ...... 6 PROJECT LOCATION MAP ...... 6 INTRODUCTION ...... 7 1 Project Development Objectives ...... 7 1.2 Outline Project Data: ...... 7 1.3 The details of approval are as under: ...... 9 1.5 Overall Implementation:...... 9 1.6 Project Components ...... 10 1.7 Project Description ...... 11 1.8 Sub Component A1 (US$322 mn) ...... 11 1.9 Summary of Contract Data for Road Upgrading Packages I, II, IIIA, IIIB, IVA, IV,V, VI, VII & SCDP (Funding agency – World Bank [IBRD]) ...... 12 1.10 Supervision Consultancy ...... 14 1.11 Sub Component A2 (US$ 91 mn) ...... 14 1.12 Component B – Road Safety Management (US$ 22 mn) ...... 14 1.13 Component C – Institutional Strengthening (US$ 10 mn) ...... 15 1.14 Project Cost and Disbursement ...... 16 1.15 Upgradation Works ...... 18 1.16 Summary of Progress (works) ...... 19 1.17 Details of Supervision Consultancy Assignments: ...... 20 1.18 General Issues: ...... 20 1.19 ...... SIX POINT ACTION PLAN AND ACTION TAKEN 21 2. Compliance of legal covenants ...... 25 3. PROJECT DEVELOPMENT INDICATORS – RESULT FRAMEWORK ...... 28 CURRENT STATUS OF WORKS ...... 31 4. CONTRACT PACKAGE I ...... 31 Contract Details ...... 31 4.1 Progress of Works for this month ...... 32 4.2 Schedule of Culverts and Drainage works...... 32 4.3 Progress Considering the Contract price up to this month ending Jan 2018 ...... 33 4.4 Physical progress Bar Chart ...... 33 4.5 S-Curve ...... 33 4.6 Strip map ...... 34 4.7 Potential Issues ...... 36 4.8 Payments to the Contractor ...... 36 4.9 Quality Control Tests ...... 36 4.10 Photograph ...... 41 5. Contract Package - 2 ...... 42 5.1 Progress of Works ...... 43 5.2 Physical Progress...... 44 5.3 S-Curve ...... 44 5.4 Strip Chart ...... 45 5.5 Schedule of culverts of drainage ...... 46 5.6 Payments to the Contractor ...... 46 5.7 Key issues ...... 46 5.8 Quality Assurance Checklist...... 47 5.9 Photographs ...... 50 6. Contract Package - IIIA ...... 51 Contract Details ...... 51 6.2 Pre-Construction Activities...... 52 6.3 Progress considering contract price (Financial) as per revised work ...... 52 6.4 Schedule of culvert drainage ...... 53 6.5 S-Curve ...... 53 6.6 Bar Chart of Physical Progress ...... 54 6.7 Strip map ...... 54 6.8 Payments to the Contractor ...... 55 6.9 Quality Control Tests ...... 55
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6.10 Photographs ...... 59 7. KSTP/PMT/UG – III-B ...... 60 7.1 Pre-Construction Activities...... 61 7.2 Work Progress ...... 61 7.3 Financial Progress ...... 62 7.4 Physical Progress...... 62 7.5 Schedule of Culverts and Drainage Works ...... 63 7.6 Strip Map ...... 63 7.7 S-Curve ...... 64 7.8 Payments to the Contractor ...... 65 7.9 Key Issues ...... 65 7.10 Quality Assurance Checklist ...... 65 7.11 Photographs ...... 69 8. CONTRACT PACKAGE IVA (WORK HELD UP) ...... 70 Contract Details ...... 70 8.1 Work Progress ...... 71 8.2 Physical Progress...... 72 8.3 S-Curve ...... 73 8.4 Schedule of culverts and drainage works ...... 73 8.5 Potential Issues ...... 73 8.6 Payment ...... 74 8.7 Implementation of EMP ...... 74 8.8 Quality Control Tests ...... 75 8.9 Compliance report on observations of World Bank Mission ...... 77 8.10 Photographs ...... 78 9. CONTRACT PACKAGE IV ...... 79 Contract details: ...... 79 9.1 Pre-Construction Activities: ...... 80 9.2 Physical Progress...... 81 9.3 S-Curve ...... 81 9.4 Schedule of culverts and drainage works ...... 82 9.5 Payments ...... 82 9.6 Quality Assurance Checklist...... 82 9.7 Photographs ...... 85 10. CONTRACT PACKAGE V ...... 86 Contract details: ...... 86 10.1 Work Progress ...... 87 10.2 Physical Progress ...... 87 10.3 S-Curve ...... 88 10.4 Schedule of Cross Drainage ...... 88 10.5 Strip Map ...... 88 10.6 Key issues: ...... 90 10.7 Payment to the contractor ...... 90 10.8 Quality results ...... 91 10.9 Photographs ...... 94 11 CONTRACT PACKAGE VI ...... 95 Contract details: ...... 95 11.1 Physical Progress: ...... 96 11.2 Bar Chart of Physical Progress: ...... 96 11.3 S-Curve ...... 97 11.4 Schedule of Cross Drainage Works ...... 97 11.5 Implementation of EMP ...... 98 11.6 Payment to contractor ...... 98 11.7 Photographs ...... 99 12 MODEL SAFE CORRIDOR DEMONSTRATION PROJECT...... 100 12.1 Details of works ...... 101 12.2 Physical Progress ...... 102 12.3 Status for culverts and drainage works ...... 102 12.4 S-Curve ...... 103 12.5 Payment to Contractor ...... 103
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12.6 Photographs ...... 104 13. Contract Package VIII ...... 105 14. Contract Package VII ...... 105 15. Road Safety Component – Current Status ...... 106 16. Institutional Strengthening Components – Current Status ...... 107 17. Social Safeguard ...... 109 18. GRIEVANCE MANAGEMENT REPORT (1ST JAN 2013 – 31ST DEC 2017) ...... 111 19. PUBLIC INFORMATION CELL: ...... 114 20. Payment to the consultants as on end January 2018: ...... 114 21. Governance Improvement Action Plan:...... 115
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KERALA STATE TRANSPORT PROJECT-II
PROJECT LOCATION MAP
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INTRODUCTION
Government of Kerala has decided to take up Phase-II upgradation component of KSTP as a standalone project, the KSTP-II. The project envisages the upgradation of 363 km of SH and MDR, Road Safety Management and Institutional Strengthening of PWD. The total Project cost is 445 million USD out of which 216 million USD is loan assistance from World Bank. The project loan agreement was signed on June 19, 2013 at the DEA Office, New Delhi. The loan effectiveness date is September 6, 2013. The project implementation period is five years, up to 31 December 2018 and the expected loan closing date is April 30, 2019. 1 Project Development Objectives The Project Development objective is to improve condition, traffic flow and road safety with a focus on vulnerable road user on Kerala State Core road networks comprising of 363 Km of state highways. The main beneficiaries of the Project will be the users living along the Project corridors mainly the travelling public, agricultural and industrial producers, consumers and local community. The main benefit is in the form of reduced transport bottlenecks, lower passenger freight transport costs, reduced travel time and improved road safety in terms of reducing severe crashes and injury. The roads identified for improvement passes through about 87 villages covering eight districts. 1.2 Outline Project Data:
The upgrading works for six roads are included in the KSTP-II. The major items of works included are improvement to gradient, widening and strengthening the roads including minor realignments wherever essential, reconstruction of narrow bridges and culverts and improvements to drainage system. A Bypass also is proposed at Thiruvalla. The carriageway proposed are generally 2 lane with 1.50 mt. slow lanes on either side with hard shoulders and drains for a total width of 12 meters. The ROW is generally 15 Meters. The specification for civil works are as per MORTH & IRC standards. The land acquisition for the project roads are almost completed except in the Perimbilavu- Pattambi- Perinthalmanna Road.
1.2.1 Kasargod Kanhangad Road – SH 57
Length - 27.76 km.Covers Kasargod, Pallikkara, manikoth and Kanhad areas and Tourist destinations at Bakel Fort and Ezhimala come under this stretch.
1.2.2 Pilathara Pappinissery Road
Length - 20.90 km. Covers Pilathara, Cheruthayam, Kunnupuram and Pappinissery.
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1.2.3 Thalassery - Valavupara Road – SH 30
Length 53.12 km. It is a part of SH 30, Thalasserry – Coorg Road and passes through Koothuparambu, Mattannor, and Irutty.
1.2.4 Chengannur - Ettumanoor – Muvattupuzha – SH1
Chengannur Ettumanoor Muvattupuzha stretch of SH-1, MC (Main Central) Road, one of the most important and oldest roads in Kerala, passing through Thiruvalla, Changanasserry, Kottayam, Ettumannor, Kuravilangad, Kuttathukulam. Total length covered is 88 kms. Road portion from Thiruvananthapuram (Venjaramoodu) to Chengannur was taken up under Phase I. Bypass at Thiruvalla also forms part of this stretch. The road passes through the plantation areas and provides access to the tourist centres Kumarakom and Thekkady.13 bridges will be constructed in this stretch. The improvement for this road portion is proposed in three construction packages, Chengannor- Ettumannor (41km), Ettumanoor-Muvattupuzha (47km) and Thiruvalla Bypass (2.4km). Reconstruction of three Major Bridges and Nine Minor Bridges are included in this stretch.
1.2.5 Punaloor - Ponkunnam – Thodupuzha – SH 8
Punaloor - Ponkunnam and Ponkunnam - Thodupuzha stretches of SH 8 are the two stretches. Total road length is 132 kms.
Major areas covered are Punaloor, Pathanapuram, Manimala, Pala and Thodupuzha. Five Bridges will be constructed in this stretch. The road passes through Kollam- Pathanamthitta, Kottayam and Idukki districts. The portion from Ponkunnam – Thodupuzha is proposed under conventional item rate contract and work in progress. The portion from Punalur-Ponkunnam is proposed under PPP (modified annuity) arrangement. The bidding documents are prepared through the Transaction Advisor and pre- qualification of bidders completed. RFP could not be issued due to non-receipt of RFP documents from the World Bank. Now it is decided to annul the PPP mode to adopt EPC mode.
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1.2.6 Perumbilavu - Pattambi – Perinthalmanna – SH 39
Perumbilavu- Pattambi-Perinthalmanna Road Link of SH 39 is included in the package (Starts at Kuttinad Jn). The growth centre connected is Pattambi town Length: 41 kms. The road passes through Thrissur, Palakkad and Malappuram Districts.
1.3 The details of approval are as under:
Project appraisal - April 2013 Loan agreement signed - 19 June 2013 Loan Effectiveness date - Sept 6, 2013 Project cost approved by World Bank - US$445 ml World Bank (IBRD) Loan Assistance - US$216 ml Project implementation period - 30th Oct 2013 to Dec 31, 2018 Expected closing date (Loan) - April 30, 2019
Fiscal Year FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Allocation Annual 22 43 45 54 32 20 Cumulative 22 65 110 164 196 216
1.4 The Finance plus agenda of KSTP – II
1. Upgrading Punalur – Ponkunnam Road under PPP (Annuity) 2. Development of Model Safe Corridor Kazhakuttam – Adoor Section (80 km) 3. Development of Oxbow land (left out lands)
1.5 Overall Implementation:
Project Staffing: KSTP is managed by a Project Director, in the Rank of a senior level Chief Engineer assisted by one Chief Engineer, a Superintending Engineer and other engineers and officers. The Technical Wing headed by the Chief Engineer is responsible for activities related to engineering, environment, social and contract management. Further, the legal contract management cell is headed by a legal professional. KSTP has qualified and experienced Social and Environmental Experts and a Project Management Advisor. The Finance Wing headed by a Finance Controller (deputed from the Secretariat) has a qualified Finance Manager with support staff. On the field, the KSTP has Two Superintending Engineers, Five Divisions located at Kottarakkara, Muvattupuzha, Kuttippuram, Kannur, Ponkunnam each headed by an Executive Engineer to monitor project progress.
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Project co-ordination: Govt. of Kerala has established two committees to monitor, coordinate, and expedite project activities. The Project Steering Committee chaired by the Chief Secretary, has its main functions to review and approval of recommendations regarding acceptance of tenders and taking the final decisions on all matters concerning procurement and monitoring of project activities. The members of the committee are Additional Chief Secretary (Finance), Secretaries to Government, PWD, Law Department, Revenue, Chief Engineer, R&B, Project Director, KSTP, Chief Engineer (Projects) KSTP. There is an Evaluation Committee headed by the PWD Secretary and comprising the Project Director, KSTP and Chief Engineer (Projects), to make recommendations on any issues on procurement as may require approval of the Steering Committee.
1.6 Project Components
1.6.1 Road Upgrading Works:
This component will include upgrading 363 kms of strategically important State Highways to complete network connectivity in the state with the objective of reducing travel time between key socio-economic centers.
1.6.2 Road Safety Management:
This component will support the strengthening of the road safety management systems in Kerala with the objective of arresting the increase of crash fatalities in the state. This component will finance various initiatives on capacity building including a safe corridor demonstration project, implementation of local level programs utilizing the challenge fund and advisory support for road safety activities. The road section improved under KSTP-I from Kazhakuttom - Venjaramoodu-Adoor is proposed to be developed as Safe Corridor Demonstration Project (80 km)
1.6.3 Institutional Strengthening
The objective of this component is to improve the sustainability of Kerala’s state road network with respect to its functional adequacy, financial viability and capacity of key state road sector institutions to deliver road infrastructure and services that are responsive to road user needs. The major initiatives include Modernization of Road Sector and improving Public Communication and User Engagement in Road Development.
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1.7 Project Description 1.7.1 Road Upgradation under item Rate Contract
This component will include upgrading of 240 km of State Highways through FIDIC based input contracts and conventional item rate contracts as noted below.
1. Pilathara - Pappinissery Road – 20.90 km 2. Kasaragod – Kanhangad Road – 27.76 km 3. Thalassery – Valavupara Road – 53.10 km (Rearranged in two contracts) 4. Ponkunnam – Thodupuzha Road – 50.30 km 5. Chenganur – Ettumanoor Road – 41.00 km 6. Ettumanoor – Muvattupuzha Road – 47.00 km 7. Perimbilavu – Pattambi- Perinthalmanna Road - 41.00 km
1.7.2 Road upgradation under PPP (Modified Annuity) mode
Punalur - Ponkunnam stretch (82 km) of Punalur – Thodupuzha Road
1.8 Sub Component A1 (US$322 mn)
Consists of the following civil contracts:
SI. CONTRACT PACKAGE NAME OF WORK LENGTH (KM) No. 1. KSTP-II/UG-1 Kasargod – Kanhangad 27.78 2. KSTP-II/UG-2 Pilathara – Pappinisery 20.90 3. KSTP-II/UG-3A Thalassery – Kalarode 28.80 4. KSTP-II/UG-3B Kalarode - Valavupara 25.20 5. KSTP-II/UG-4 Chengannoor - Ettumannoor 45.40 Thiruvalla Bypass along Chengannoor - 6. KSTP-II/UG-4A 2.3 Ettumannoor 7. KSTP-II/UG-5 Ettumannoor- Muvattupuzha 40.96 8. KSTP-II/UG-6 Ponkunnam - Thodupuzha 50 Perumbilavu – Perinthalmanna (with 9. KSTP-II/UG-7 limited scope as overlay in existing 41 surface)
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1.9 Summary of Contract Data for Road Upgrading Packages I, II, IIIA, IIIB, IVA, IV,V, VI, VII & SCDP (Funding agency – World Bank [IBRD])
CONTRACT KSTP/PMT/UG – KSTP/PMT/UG – KSTP/PMT/UG – KSTP/PMT/UG – KSTP/PMT/UG KSTP/PMT/UG KSTP/PMT/UG – I KSTP/PMT/UG - KSTP/PMT/UG- SCDP DATA II IVA IV V – VI – VII (overlay) IIIA IIIB MC Road – Construction of Up gradation of Up gradation of Upgradation Up gradation Safe Corridor Thiruvalla Bypass Maintenance the Road from the Road from of the road Up gradation of of the Road Upgradation Demonstratio Upgradation of along of Name of Kasargod (Km Pilathara (Km from the Road from from of the Road n Project – BC the road from Chengannoor Perimpilavu- 1. Contract 0+000) to 0+000) to Thalassery – Chengannoor Ettumannoor from overlay & Kalaroad to Ettumannoor Pattambi- Package Kanhangad Pappinisery Kalaroad (Km. (Km 0+000) to (Km 47+700) to Ponkunnam – Road Safety Valavupara Road (SH-1) from Perintalmann (Km27+780) of (Km20+900) of 1+200 to 30 Ettumannoor Muvattupuzha Thodupuzha works – chainage 7+390 a road SH 57 SH 67 +00) (47+700) of SH 1 (Km88+660) of Kazhakuttom to 9+400 SH 1 - Adoor
2. Total length 27.78 km 20.90 km 2.3 km 47.70 km 40.96 km 50 km 39.37 km 78.65 km 30.00km 24km Supervision 3. MSV Inc - - Consultant Egis International S A in JV with Egis India Consulting Engineers Pvt. Ltd
4. Agreement - - KSTP/PMT/PWD/205/2013 dated 28.02.2013
Agreement 5. 01.04.2013 01.04.2013 29.11.2013 15.09.2014 30.12.2013 05.05.2014 19.02.2016 05.12.2016 Date 23.01.2016 29.04.2016
M/s Dinesh M/s RDS M/s. Delma- Name of M/s RDS Projects Chandra M/S GNV- EKK M/s EKK & Co, M/s NAPC Ltd, M/s GHV-EKK M/s K. M/s GHV-EKK 6. Projects Ltd, Sreedhanya Contractor Ltd, Kochi R.Agarwal & Co, (JV) Kochi Chennai (JV) Ravindran (JV) Kochi (JV) Infracon (P) Kochi Ltd
Contract Rs.133,05,79,485/ Rs.118,29,77,833 Rs.171,49,62,29 Rs. Rs.146,67,38,7 7. Rs Rs Rs. 31,80,45,071/- Rs. 293,58,17,987 Rs. 8,11,45,066 Price - /- 3/- 227,13,73,548 45 156,33,51,422/- 209,68,48,832/-
Notice to 19.02.2016 / 8. Commenc 24.04.2013 23.04.2013 19.12.2013 25.11.2013 04.02.2014 10.06.2014 28.12.2016 27-06-2016 16.08.2016 03.03.2016 e Contract 9. 24 months 24 months 24 months 36 months 30 months 30 month 12 months 16 months Period 24 months 24 months
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CONTRACT KSTP/PMT/UG – KSTP/PMT/UG – KSTP/PMT/UG – KSTP/PMT/UG – KSTP/PMT/UG KSTP/PMT/UG KSTP/PMT/UG – I KSTP/PMT/UG - KSTP/PMT/UG- SCDP DATA II IVA IV V – VI – VII (overlay) IIIA IIIB
Completion 18th December 24th November 03rd August 18.02.2017 / 10. Date as per 23rd April 2015 22nd April 2015 15th August 09.12.2016 27.04.2018 26th June 2018 2015 2017 2016 02.03.2017 Contract 2018 Revised Completion 06th September 24th November 23th March 11. 31st March 2017 31st March 2017 - - - Date (As 2016 2017 2017 per EOT) Defect
12. Liability 365 days 365 days 365 days 365 days 365 days 365 days 365 days 365 days 365 days 365 days Period Original Km 1+200 – Km Km 30+00 – Km Completion of 10 Km. - BC 40.35 kms 1st 11+200 – 40+00 – 10 Km. -24th May level – Completed Completed 27.09.2017 Milestone 26-09 -2017 15-11 -2017 2016 02.05.2015
Completion of 30 Km. - BC 2nd 38.30 kms 25 Km. -24th level - 30-06- Completed Completed Milestone Km 30+00 – Km 31st May 2017 27.04.2018 31st March 2017 31st March 2017 Km 1+200 – Km November 2016 2017 55+200 – 30+.00 – Whole Whole of Km. 40+960 of works 26-06 Completion works 15-08 - 24th November Whole of 15 Completed 02.03.2017 27.04.2018 Date -2018 2018 2017 works - 27-10- 2017
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1.10 Supervision Consultancy
Under this component, 2 supervision consultancies CSC1 and CSC 2, Independent engineering services, and Transaction Advisory Service for PPP are included. Contract Agreement for Consultancy for CSC 1 for 190 Km of upgradation road has been executed with M/s Egis International in JV with Egis India Consulting Engineers Pvt. Ltd on 28.02.2013 and mobilized and in place. Egis has established rented office for Team Leader at Thiruvananthapuram near to Client’s Office and started functioning from April 2013. Also RE offices at Kanhangad in Kasargod District for Package - 1, Pazhyangadi in Kannur District for package – II and at Uliyil near Mattannur in Kannur District for package – III, Pallam in Kottayam for Package IV, for Package V at Koothattukulam.
M/s MSV International USA is the selected consultant for Construction Supervision for the Ponkunnam – Thodupuzha stretch (50 km) CSC-2. They have established their Resident Engineer cum Team Leader’s office at Ponkunnam. The length of road covered is 50 km and the assignment commenced on 15 May 2014. 1.11 Sub Component A2 (US$ 91 mn)
DPR for this sub component (Punalur – Ponkunnam – 82 Km under PPP). M/s L&T Ramboll, Chennai in association with M/s Fortress has been selected for the Transaction Advisory Services and activities in progress. The Investor Meet was held on March 2015 at Kochi. In the first bidding there was only qualified bidder and hence re-bid has been invited after obtaining No objection from Bank. In the re-bid eight offers have been received and are evaluated and submitted to Bank for no objection. The Bank’s no objection received and clearance for RFP documents were not issued. Hence Steering Committee decided to convert to EPC mode by annulling the ongoing PPP mode.
1.12 Component B – Road Safety Management (US$ 22 mn)
The baseline survey for the proposed safe demonstration corridor has been completed by ‘NATPAC’ and report shared with Bank. M/s VicRoads, Australia has been selected as consultant for Road Safety Capacity Building and program management and activities in progress. The design activities on the Safe Corridor Demonstration Project (SCDP) are done (partially) and civil works in progress. The strengthening of KRSA is completed. The challenge fund proposals are received in KRSA and are bineg reviewed.
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1.13 Component C – Institutional Strengthening (US$ 10 mn) 1.13.1 Consultancy Services
The following Consultancy services was completed.
1. Consultancy for Road User Perception Survey has been completed for 363 Km of Project Roads through M/s Sherwood Consultants and report shared with Bank.
2. Consultancy for Prioritization and DPR Preparation for 1000 Km of Improvement of State roads was entrusted with M/s Egis India Consulting Engineers Pvt. Ltd and final report submitted. DPR for first 439 km roads has been completed. The preliminary project report for 1106 km was submitted to Government for posing for External Financial Assistance.
3. Consultancy for Strategic Option Study (SOS) for 8570 Km newly declared MDR was completed by M/s CDM Smith Associates Pvt. Ltd. Study report has been handed over to PWD, R&B and further action to improve these roads will be taken by them using their own funds.
4. Consultancy service for Developing Multi Model Integrated Transport Hub at 3 cities, Trivandrum, Kozhikode and Kochi was completed and report forwarded to Government. This report was also shared with NATPAC for consideration while preparing Comprehensive City Development Projects.
5. Preparation of design under Green Building concept for PWD, Head Quarters Building
6. The Strategic Road Network Program was replaced with the following proposals as per the current priorities of the new Government Development of KHRI in to Centre of Excellence on Road Safety and Asset Management Development of Public Information Management System integrating the existing Public Information Cell, the WINGS portal of PWD, the GIS etc., Consultancy Services for Project Management of PMT Consultancy Services for Capacity Building for PWD Engineers for New LA&RR Act 2013 Integration of labour laws and compliance in World Bank funded Project Appointing Probity Advisor in PMT
7. It is proposed to award the assignment for developing Public Information System to C-DAC. Discussions were held with the PWD Engineers and ToR revised. This will be procured after obtaining approval of Steering Committee and the World Bank.
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8. The Project Management Software has been installed and training given to CSC and KSTP Engineers. The PMS is operationalized.
9. The assignment for “Community Participatory Road Safety and Asset Management was initially held up due to court order. The Bank has issued no objection for rebidding. The court has passed verdict and Steering Committee decided to re- bid for the assignment. The ToR was modified and approved by the Bank. The re- bidding was initiated. In response to this eight applications received and evaluation finalized. The RFP is being forwarded to the shortlisted consultants and clarificaitons to the queries in the pre-bid meeting sent to World Bank for no objection. 10. The periodical Road User Satisfaction Survey is proposed to be conducted by February 2018 1.14 Project Cost and Disbursement
AMOUNT EXPENDITURE DISBURSED DISBURSED CLAIMED Sl. Claim Date USD in USD in No in Lakh in Lakh millions millions TOTAL TOTAL TOTAL TOTAL 216.00
Front end fee 0.54 215.46
1 Retroactive 15.06.12 to 15.06.13 1,863.95 1,043.00 1.69 213.77 2 1st Quarter 213.77
3 2nd Quarter 01.07.13 to 30.9.13 1,355.79 764.00 1.23 212.54 4 3rd quarter 01.10.13 to 31.12.13 1,906.01 1,071.00 1.71 210.82 01.01.14 to 20.03.14 2,696.00 1,510.00 2.5 208.32 5 4th quarter 21.03.14 to 31.03.14 53.79 30.00 0.05 208.37 01.04.14 to 18.06.14 1,826.41 1,023.00 1.7 206.57 6 1st Quarter 19.06.14 to 30.06.14 14.69 8.23 0.02 206.55 7 2nd Quarter 01.07.14 to 30.09.14 1,405.61 787.00 1.27 205.28 8 3rd quarter 01.10.14 to 31.12.14 3,790.21 2,124.00 3.44 201.84 9 4rth quarter 01.01.15 to 28.02.15 3,706.35 2,076.00 3.32 198.52 10 4rth quarter 01.03.15 to 31.03.15 3,704.89 2,076.00 3.32 195.20 11 01.04.15 to 16.06.15 3,534.14 1,991.00 3.14 192.06 1st Quarter 12 17.06.15 to 30.06.15 154.40 86.00 0.14 191.92 13 2nd Quarter 01.07.15 to 30.09.15 3,527.06 1,977.00 3.04 188.92 14 3rd quarter 01.10.15 to 31.12.15 10,338.17 5,790.00 8.51 180.38 15 01.01.16 to 13.03.16 6,413.18 3,592.00 5.38 175.00 4rth quarter 16 14.03.16 to 31.03.16 2,861.91 1,603.00 2.41 172.59 17 01.04.16 to 10.06.16 2,037.40 1,141.00 1.69 170.90 1st Quarter 18 11.06.16 to 22.06.16 2,957.89 1,656.00 2.45 168.45 19 23.06.16 to 31.08.16 4,786.10 2,680.00 4.01 164.44 2nd Quarter 20 01.09.16 to 30.09.16 3,981.82 2,230.00 3.26 161.18 21 3rd quarter 01.10.16 to 31.12.16 4,079.22 2,284.00 3.39 157.79 22 4rth quarter 01.01.17 to 31.03.17 9,237.79 5,173.00 8.04 149.75 23 1st quarter 01.04.2017 to 31.05.2017 4292.74 2404.00 3.72 146.03 24 1st quarter 01.06.2017 to 30.06.2017 3933.36 2203.00 3.44 142.59 25 2nd quarter 01.07.2017 to 30.09.2017 5897.52 3303.00 5.10 137.49 26 3rd quarter 01.10.2017 to 10.12.2017 5319.40 2987.00 4.69 132.80 27 4th quarter 01.01.2018 to 28.02.2018 6770.27 3791.00 - - 102446.27 59405.00 82.00 132.80
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Progressive Expenditure and amount Reimbursed – Status as on Dec 2017
Cumulative Expenditure (INR Progressive Amount Year Crores) Reimbursed (INR Crores) 2013-14 78.75 44.42 2014-15 223.24 125.40 2015-16 491.53 275.51
2016-17 762.33 426.83 2017-18 956.75 3505.93
Estimated Actual loan allocation and disbursement received (Bank’s Financial Year (July to June) (US$ million)
Fiscal Year FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Allocation Annual 22 43 45 54 32 20 Cumulative 22 65 110 164 196 216 Disbursement Received 14.17 21.46 22.59 *30.64 Cumulative 14.17 35.63 58.22 88.86
* includes US$ 5.65 (approximately) towards claim of Q4 submitted already to CAAA
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Physical Progress of Finished Pavement Works (KM)
1.15 Upgradation Works The work for Packages 1, 2, 4, 4A, 5 and 6 are in progress. The work in Package 3 was terminated due to poor performance of the contractor, and are arranged as 3A and 3B. The work for Package 8 is under PPP (Hybrid Annuity) and bidding is in progress. The PQ bids are been evaluated. The work for Package 8 is not taken up as upgradation, due to non availability of land. This was taken up as Heavy Maintenance within the available land. The following are the 9 upgradation Contract packages:
SI. CONTRACT NAME OF WORK No. PACKAGE CONTRACTOR 1. KSTP-II/UG-1 Kasargod – Kanhangad M/s RDS Projects, Kochi 2. KSTP-II/UG-2 Pilathara – Pappinisery M/s RDS Projects, Kochi 3. KSTP-II/UG-3A Thalassery – Kalarode M/s Dinesh Chandra R. Agrwal 4. KSTP-II/UG-3B Kalarode – Valavupara M/s EKK Infrastructure Pvt. Ltd., 4. KSTP-II/UG-4 Chengannoor - Ettumannoor M/s Delma - Sreedhanya JV Thiruvalla Bypass along 6. KSTP-II/UG-4A M/s EKK & Co, Kochi. (Chengannoor – Ettumannoor) 5. KSTP-II/UG-5 Ettumannoor- Muvattupuzha M/s NAPC Ltd, Chennai 7. KSTP-II/UG-6 Ponkunnam - Thodupuzha M/s GHV – EKK JV 8. KSTP-II/UG-7 Perumbilavu – Perinthalmanna (EPC) LA initiated Since the Bank had not issued the approval to RFP document the 9 KSTP-II/UG-8 Punalur – Ponkunnam (PPP) Steering Committee decided to annul the PPP bidding process for deciding on alternate modes
The works are being executed under FIDIC (5th edition) Conditions of Contract. The work involves improvement of State Highways including geometrical improvements and realignments to standard 2 lane of 7 m carriageway and 1.5 m paved shoulders. The Construction Works include:
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. Widening the existing pavement where it is less than design width;
. Scarification, clearance, earthworks,
. Granular sub-base, wet mix macadam base course, bituminous mix surfacing,
. Construction of overlays to the existing pavement, inclusive of regarding to a designed vertical profile;
. Geometrical realignments at specific locations;
. Construction of paved shoulders;
. Construction and maintenance of diversion roads
. Construction of lined and unlined longitudinal drains, covered drains and footpaths in urban areas;
. New culverts, new bridges and rehabilitation of existing bridges/culverts and protective works
. Provision of road signs and markings;
. Provision of traffic safety features - road furniture and other road safety appurtenances,
. Routine maintenance and maintenance during Defects Rectification Period.
. Environmental protection measures and Social enhancement works/ landscaping works etc. 1.16 Summary of Progress (works)
The following tables present the summary of progress in each contract package during the month under report Jan 2018. Achieved cumulative Contract value percentage up to Jan 2018 Balance period Contract Packages (Rs. Crores) Financial Physical (month) Actual Paid (%) (%) KSTP/PMT/UG-1 1,33,05 72.50 79.30 KSTP/PMT/UG-II 118.20 71.95 78.30 KSTP/PMT/UG-1II-A 156.59 17.86 35.42 05 KSTP/PMT/UG-1II-B 209.58 48.65 41.62 9 KSTP/PMT/UG-IV 293.58 77.20 91.00 -
KSTP/PMT/UG-IVA* 31.80 54.00 63.00 - KSTP/PMT/UG-V 171.49 87.77 96.00 -
KSTP/PMT/UG-VI 227.13 93.00 100 KSTP/PMT/UG-VIII (done as 08.00 100 100 - overlay) Safe Corridor Demonstration 146.67 10.89 04 Project (Civil Works)
*work stopped for want of revision
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1.17 Details of Supervision Consultancy Assignments:
Name of Contract Contract Commence Contract Work Package consultant signed Period ment Date Amount (Rs.) I, II, III, IV, IVA CSC-1 – M/s Egis & V International in 28.02.2013 42 months 04.04.2013 18,36,04,600 (190 km) JV with M/s Egis India Pvt. Ltd.
CSC-2 – M/s MSV VI 14.05.2014 30 months 14.05.2014 4,41,88200 International USA (50 km)
1.18 General Issues:
The major factors that hindered the progress of works at initial stage were: 1. Delay in obtaining statutory clearances for erection of plants and crushers from the State Pollution Control Board, Mining and Geology Department and local bodies. 2. Unprecedented unseasonal rains affected adversely works in all the contract Packages in the initial stages 3. Resistance in identifying, erecting and operating crushers and quarry from the local people. 4. Poor cash flow problems with the contractors at the initial stages 5. Shortage of machinery, labour force in most of the contracts. 6. Frequent changes made in key personnel in some of the contracts by the contractor 7. Migrant labours working in all packages and labourers not available during festival season for long duration. 8. Lack of planning and managerial issues in contracts I, II & V 9. Work Contract-III terminated. Balance works procured under two contract (3A & 3B) 10. Delay in getting Environmental Clearance from Government Agency for excavation and conveyance of earth from borrow area.
Almost all these issues are now sorted out and the works are in progress now. Contract Package-III was terminated due to poor performance of the contractor and rearranged as IIIA and IIIB and work in progress.
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1.19 Six Point Action Plan and Action Taken 1. Develop a mutually agreed Governance Improvement Action Plan including Strengthening Fiduciary Arrangements, Quality Assurance and Contract Management by end September 2017 and fully comply with the plan by January 2018.
The detailed discussions on the Governance Improvement Action Plan was held in the November Mission of the World Bank and a Road Map was finalized. The primary focus is on engaging Project Management Consultant and Probity Advisor. The decisions arrived at the discussions were outlined in to a Governance Improvement Action Plan and was submitted to the Bank on February 7, 2018. The details of actions are five thematic areas of Improvement have been identified. They include: . Quality Assurance . Bill processing . Variations Management Protocol . Procurement . Work Zone Safety Management
The Actions in this regard will be supported by (i) The Probity Advisor (2) The Project Management Consultant.
Quality Assurance: The KSTP had engaged a Construction Supervision Consultant for quality certification at the primary level. Their functions on quality assurance will be monitored by deepening the involvement of the KSTP Divisional Engineers. At the second level of quality monitoring KSTP had engaged an Independent Quality Monitoring Consultant. The final quality monitoring including review of all quality monitoring activities, KSTP has formed a Quality Review Committee chaired by the Chief Engineer KSTP, who is arranging reviews. Bill Processing and Variation Management: The bills for works certified by the Supervision Consultants are processed through the KSTP field Divisions as envisioned in the Finance Manual. Also a variations approval procedure has been outlined and the approvals are put through this protocol. Further, in order to improve the cash flow conditions of the contractors to speed up the pace of implementation an accelerated payment system by which 75% of the amount due will be paid as soon as the bill is received at PMT prior to detailed scrutiny.
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Project Management (PMC) and Probity Advisor: To augment the capabilities of the existing staff to effectively manage the Project activities, including implementing the Governance Improvement Action Plan, the KSTP had initiated the selection process for the Project Management Consultant. In the first attempt no high profile firms have come forward to participate. Hence KSTP has initiated re-bidding by issuing fresh EoIs. It is expected to complete the bidding process by May first week of 2018. KSTP has identified Mr. Chandra Gangadharan, previously worked with the World Bank in similar assignments as Probity Advisor.
2. Ensure continuity of Project Director and key Project staff till end of the Project. The State has posted a full time officer from the Indian Administrative Service as Project Director and the positions of Social, Environmental and other positions are also filled. Take final decision on Component A2, including preparation of revised engineering designs. Due to time constraints to complete the formalities like financial closure and then implement the Project (Punalur – Ponkunnam road) before the loan closure period, the Government of Kerala decided to change the mode of procurement to EPC in Consultation with the Bank. KSTP has engaged an Engineering Consultant M/s L&T Infra Engineering to revise the designs and DPR. This is in the finishing stage to complete by 28.12.2018. The KSTP intends to approach the DEA and the World Bank for seeking no objection to this proposal. The KSTP is planning to split this Package of 82 km in to three smaller Packages to ensure early completion. Meeting with the World Bank and DEA are proposed on 28th February 2018 in this connection.
3. Sustain Progress in Component A1 and reach overall progress of 75% to at least 40% Project Disbursement. As on end February 2018, the physical progress is 78% on Sub Component A1 (Road up gradation in nine Packages). The financial progress is 71.64%. The overall disbursement as on December 2017 is 83.21% which is 38.5% of the overall loan amount of US$ 216 million. KSTP will be in a position to cross 40% disbursement by February 2018 and the disbursement up to mid February is awaited. 4. Organize monthly management meeting on Quality Assurance and Contract Management KSTP has formed a quality review committee under the leadership of a the Chief Engineer KSTP. The committee has convened monthly meeting in which the quality was
MONTHLY PROGRESS BRIEF – JANUARY 2018 PAGE 22 reviewed including the actions taken reports on the findings of the Independent Quality Assurance Specilst Mr. Arunachalam, former Chief Engineer of TNRSP, Chennai, a World Bank assisted Project. 5. Ensure 80% Commitment of Component B and at least 80% for Component C: Component B Out of US$ 22 million (Rs. 143 crore) allocated, so far KSTP has arranged works on SCDP, (Road Safety Interventions), the Capacity Building and the proposals of Police and Health Departments for the Challenge Fund program are under scrutiny. The details are as follows
Total Fund available - Rs. 143 cr (US$ 22 mn)
Committed expenditure
SCDP - Rs. 67 cr (out of Rs. 104 cr) Capacity Building - Rs. 13 cr (out of Rs. 13 cr)
Proposal Received
SCDP (Police, Health) - Rs. 19.5 cr (out of Rs. 37 cr) Challenge Fund (3 dist.) - Rs. 5.85 cr (out of Rs. 26 cr)
Open Funds SCDP - Rs. 18.5 cr (MVD proposal awaited) Challenge Fund - Rs. 20.15 cr (only DRSC Proposals )
Component – C: Under the Road Sector Modernization, the KSTP had already arranged a few Consultancy assignments such as Design of Green Building for PWD Head Quarter and others. Further to this, KSTP has initiated procurement for the following assignments in consultation with the Bank. The RFPs for submission of proposals for all these assignments have been prepared and forwarded to the short-listed Consultants. The procurement is expected to be completed by end April 2018. In the Sub Component Active User Engagement in Project Design, implementation, Screening and Asset Management, the KSTP has arranged the Periodic Road User Satisfaction Surveys, another assignment for Community Participatory Road Safety and User Management Program at the final stage of bidding to complete the tasks by March 2019. The details of commitments under this Component are as under:
Government of Kerala asking for cancellation of US$ 3 million in this component Remaining US$ 7 million @ 45.5 crore Target: 100% Current Position Expenditure 6 crore
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Agreed Procurements 15.4 crore (Completion by April 2018) Even with this we reach Rs. 21.4 crore (47%) We are discussing with Bank to realign this action point . Need for funds for Phase 2 of the Centre of Excellence roll out if we get extension . Project Management Consultancy may need more money in case of extension
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2. Compliance of legal covenants
SI. LEGAL COVENANTS COMPLIANCE STATUS No. A. Institutional Arrangements 1. The Project Implementing Entity shall maintain,
throughout the period of implementation of the
Project: a. A Project Steering Committee (“the PSC”): (i) headed by Chief Secretary of Kerala, and comprised of representatives of Project a. Steering Committee in Stakeholders and line department of the place Government of Kerala, in numbers, manner and substance acceptable to the Bank b. A Project Management Team (the “KSTP”) within the PWD: (i) headed by a Project b. Project Management Director in the rank of a senior level Chief Team in place Engineer and assisted by competent staff c. An Evaluation Committee (“the Evaluation c. The Evaluation Committee Committee”) within the PWD in place d. An Environmental and Social Management Cell (the “ESMC”) within the PWD with competent, experienced and qualified staffed in sufficient numbers and under terms of d. Environmental and Social reference satisfactory to the Bank, vested with Management Cell in powers, financial resources, functions and place competencies, acceptable to the Bank. Monitor and evaluate contractors’ an consultants’ compliance therewith; and carryout any necessary updates thereto 2. The Project Implementation Entity shall throughout the period of implementation of the Project the services of Construction Supervision a supervision consultant (the “Construction Supervision - Consultant in place Consultant”), with qualifications and experience and under terms of reference acceptable to the Bank. 3. The Project Implementation Entity shall engages: a. by no later than twelve (12) months after the a. It is proposed to convert effective date, and thereafter maintain PPP mode to EPC / Item throughout the period of implementation of rate Authority Enigneer will the Project, the service of an independent be appointed engineer (the “Independent Engineer”) b. By no later than six (6) months after the effective date, and thereafter maintain throughout the period of implementation of b. Internal Audit firm the Project, the services of a firm of Chartered appointed for audit of Accountant with qualification and accounts experience, and under terms of reference, acceptable to the Bank B. Project Document The Project Implementation Entity shall: a. Implement the Project in accordance with the This is complied Project Implementation Plan, the FM Manuel, the GAAP and the Safeguard documents C. Anti-corruption The Project Implementation Entity shall ensure that the Project is carried out in accordance with the provisions Complied of the anti-corruption guidelines and the GAAP D. Challenge Fund 1. For purposes of carrying out under Component B2 of The Challenge Fund proposals
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SI. LEGAL COVENANTS COMPLIANCE STATUS No. the Project, the Project Implementing Entity shall, are under finalization through through the coordinated and cooperative effort of the the DRSCs PWD and the RSA, mobilize local stakeholders, including District Road Safety Councils, Grama Panchyats and / or non-governmental organizations E. Safeguards 1. The Project Implementing Entity shall: Carryout the Project in accordance/ compliance with the Environmental Impact Assessment (“EIAs”), the Environmental Management Plans (“EMPs”), the This is complied Environmental Management Framework (“EMF”), the Resettlement Action Plan (“RAP”), and the instruments 3. The Project Implementing Entity shall ensure that, prior to commencing any civil works on a particular road, or section thereof, under the Project: (i) All necessary All permits from statutory governmental permits and clearances for such civil authorities obtained work in the relevant road, or section, shall have been obtained from the competent governmental authority/ies and submitted to the Bank 4. The Project Implementing Entity shall ensure that each contract for civil works under the Project includes the obligation of the relevant contractor to comply with EMP followed during
the relevant Safeguard Document applicable to such construction civil work commissioned/ awarded pursuant to said contract. 5. The Project Implementing Entity shall: a. Furnish to the Bank, throughout the period of Project implementation: i. Quarterly reports prepared by KSTP, with the assistance of the ESMC, on the general compliance with the Safeguard Documents, the Social and Environmental Impact of Project activities, and the results of the mitigation or benefit-enhancing measures applied thereto, during the period preceding the date of each such report ii. Quarterly reports prepared by: (A) the Construction Supervision Consultant in Complied with respect of Sub-Component A1 of the Project; and (B) the Independent Engineers, in respect of Component A2 of the Project, said reports to assess the respective contractor’s general compliance with the Safeguard Documents, the Social and Environmental Impact of Project activities, and the results of the mitigation or benefit- enhancing measures applied thereto, with particular emphasis on the implementation and results of resettlement activities, during the period preceding the date of each such report. F. Suggestion and Complaint Mechanism The Project Implementing Entity shall maintain and District level GRC of KSTP operate throughout the period of implementation of meetings are held once a
Project activities, a district-level grievance redressal month chaired by District mechanism for resettlement and rehabilitation and a Collector. State level GRC is
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SI. LEGAL COVENANTS COMPLIANCE STATUS No. State level grievance redressal mechanism for all other included in the SLEC chaired aspects of the Project, which systems shall be subject by Chief Secretary once a to guidelines and procedure, acceptable to the Bank. month. Status of GRC is attached to the report under Social Safeguard Management. G. Project Surveys The Project Implementing Entity shall carryout at least two (2) Road User Surveys with scope, methodologies, and terms of reference satisfactory to the Bank, in Baseline RUSS done and next order to assess road users satisfaction with Project survey arrangement in results and its implementation, their opinions regarding progress current and potential sector targets, and their behavioral/ attitudinal changes. SECTION II PROJECT MONITORING, REPORTING AND EVALUATION A. Project Reports 1. The Project Implementing Entity shall monitor and evaluate the progress of the Project and prepare Project Reports for the Project in accordance with the The monthly and quarterly provisions of Section 5.08(b) of the General Conditions Projects Reports are submitted and on the basis of indicators as agreed with the Bank. regularly with details Each such Project Report shall cover the period of one calendar quarters B. Financial Management, Financial Reports and Audits 1. The Project Implementation Entity shall maintain a Financial Management System and prepare financial Complied statements in accordance with consistently applied accounting standards acceptable to the Bank 2. The Project Implementing Entity shall prepare and furnish to the Bank, by not later than forty five (45) days after the end of each calendar quarter, interim Complied financial reports for the Project covering the calendar quarter, inform and substance satisfactory to the Bank 3. The Project Implementing Entity shall ensure that the audited Financial Statements for each period shall be:
Complied a. Furnished to the Borrower and the Bank not later than ten (10) months after the end of the period, and b. made publicly available in a timely fashion and Document is open to public in a manner acceptable to the Bank.
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3. Project Development Indicators – Result Framework
UNIT CUMULATIVE ACHIEVEMENT END TARGET SOURCE SI. INDICATORS BASELINE NO. YR-1 YR-2 YR-3 YR-4
1 2 3 4 5 6 7 8 9 10 11 A UPGRADATION
Direct Project NOS. 13.90 million 14.15 million 14.80 million 1 Beneficiaries of 13.4 million 1.1 CSC
7.10 million 7.35 million 7.7 million which female
CAR Ch: 0.000 to Kasaragod – 19 Ch: 0-14 Car: 23.185 1. Kanhangad road 45 33% Time- 30’7”- 31% Ch: 0+000 to 17+900 Only very Pilathara – (3 stretch), 2. 21 limited length Pappinissery road 16+290 km done Car-Time-
MINUTES 19’13”-10% Thalassery – Only limited stretch completed up to DBM. Hence assessment cannot be Reduction in Travel 3. 58 2 Valavupara road made this stag CSC Time Ch: 20-45 Ch: 0.0-47.0
Chengannur – 4. 95 Car: 35% Car:78’0”- Increase traffic Ettumanoor road 17.8% Ettumanoor – Ch: 0 to 30 Car: 5. 60 Car: 33% Muvattupuzha road 39’0”-35% 6. Thiruvalla Bypass Ponkunnam – (37 km) 48 km 7. 90 Thodupuzha road Car: 20% Car 25% Punalur – 8. Ponkunnam road Perumpilavu – 9. Perintalmanna road
Improved Riding KM No. of KM with IRI- 3 Quality of Project 363 20 68 206 340 CSC 4 Road
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UNIT CUMULATIVE ACHIEVEMENT END TARGET SOURCE SI. INDICATORS BASELINE NO. YR-1 YR-2 YR-3 YR-4
1 2 3 4 5 6 7 8 9 10 11 No. of fatalities/ 80 56 year - CSC Venerable - 49 34
UG-1 Kasaragod – 1 Kanhangad road 6 (27+80) UG-2 Pilathara – 2 Pappinissery road 9 Reduction in Annual (20+900) Fatality (Details for 4 UG-3A, 3B the last 6 months. Thalassery – Fatal) 3 Work not progressed for assessment Valavupara road(54+000) UG-4 Chengannur – 4 Ettumanoor road 13 (47+700) UG-5 Ettumanoor – 5 Muvattupuzha road 6 (40+960) COMPONENT -A – ROAD UP GRADATION State Highways 5 Km - - 206 km 340 CSC upgraded Financial closure
6 achieved on PPP Y / N - - - N project COMPONENT -B - ROAD SAFETY 1 Pilot Safety Work arranged KSTP (work Corridors Km improved 0 - - 80 & in progress started) Developed 2 Number of District Level Road Safety Improvement Road Safety Schemes Number 0 - - - - 10 Consultant implemented through challenge funds COMPONENT -C - INSTITUTIONAL STRENGTHENING
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UNIT CUMULATIVE ACHIEVEMENT END TARGET SOURCE SI. INDICATORS BASELINE NO. YR-1 YR-2 YR-3 YR-4
1 2 3 4 5 6 7 8 9 10 11 Decided to take up other assignments under this Review of existing program and IT system arrangements Modernization of 1 Y / N No undertaken and are in progress. PWD recommendations -Establishing adopted Centre of Excellence in Road Safety and Asset Management Functioning Road Annul PWD 2 Asset Management Y / N No - - - Maintenance reports System Plans disclosed -PIMS being Communications arranged At least 2 Strategy and -Community PI Cell consultants/ 3 Interfaces for Public Y / N No Participatory PWD/ KSTP functioning stakeholder Engagement Road Safety & forums held Implemented Asset Safeguard Program Mid-term Regular Road User Baseline survey Final survey 4. Y / N survey under PWD Surveys conducted under taken under taken arrangement
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CURRENT STATUS OF WORKS 4. Contract Package I Upgradation of Road from Kasargod to Kanhangad of SH 57
Scope of Works
Viaduct – 1
Major Bridge – 2 Minor Bridge _ 2
Widening Bridge – 2 New culverts _ 16
Widening Slab culverts – 16 Reconstruction _ 9
Foot path _ 6.7 Km
Drain – 22.20 Km Solar Lights Contract Details
Letter of Acceptance :: 06.03.2013 Date Agreement Date :: 01.04.2013 Name of Contractor :: M/s RDS Projects Ltd, Kochi Contract Price :: Rs.133,05,79,485/- Notice to Commence :: 24.04.2013 Total Length :: 27.78 Km Contract Period :: 24 months Completion Date :: 23-04-2015 extended to 31.03.2017 Defect Liability Period :: 365 days 1st Milestone :: Km. 0+000 – Km. 10+000 2nd Milestone :: Km. 0+000 – Km. 20+000
3rd Milestone Km. 0+000 – Km. 27+780
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4.1 Progress of Works for this month
Progress up to month ending Jan 2018
Sl No. Item Monthly Progress Cumulative Progress Balance Work
Main Carriageway 1.815KmKanhang 1 DBM 0 Km 25.965 Km ad 1.815KmKanhang 2 BC 0 Km 25.965 Km ad Service Road
Kanhangad
Service road work not started – Proposal for providing interlocking and checkered tile
have been approved .
Structures
Viaduct at Completed and opened Seismic arrestors 7 3+392 to traffic work is in progress.
Chithari Bridge Completed and opened Seismic arrestors 8 @ 18+400 to traffic. work to be started
Pre cast Drain – 9 340 m 17,322 m Placing 5,020 m
4.2 Schedule of Culverts and Drainage works
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4.3 Progress Considering the Contract price up to this month ending Jan 2018
Cumulative to end of this Up to previous month This month month (gross) (Rs. Cr) Physical Progress Achieved Target Achieved Target Achieved Target (Financial) 76.25% * 1.23% - 77.48% 79.3%
4.4 Physical progress Bar Chart
4.5 S-Curve
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4.6 Strip map
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4.7 Potential Issues
. The Work zone safety arrangements are not satisfactory. . Service road construction to be carried out with interlocking tiles. . Junction improvements, road marking and bus shelters are to be completed. . Drain connections and cover slabs are to be completed 4.8 Payments to the Contractor Mobilization advance, Equipment advance and Interim payment Certificate for works up to was paid to the Contractor amounting to Rs. 96.46 crores. The Steering Committee held on 28.06.2014 lowered the threshold limit of minimum IPC amount for Rs. 1.5 crores from Rs. 3.00 crores to facilitate the cash flow of contractor. Payment towards variation and other bills are under processing.
4.9 Quality Control Tests
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4.10 Photograph
FDD CHECKING IS IN PROGRESS AT KM 3+800 ACCESS FDD CHECKING OF SUBGRADE TOP FOR KERB LAYING
ROAD (RHS) AT KM 24+730 TO 24+830 (LHS)
LATERITE WALL CONSTRUCTION IS IN PROGRESS FOR BUS GSB IS IN PROGRESS FOR KERB LAYING AT KM
SHELTER AT KM 0+040 (LHS) 24+600 TO 24+730 (LHS)
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5. Contract Package - 2 Upgradation of Road from Pilathara to Pappinissery of SH 67
Scope of Works
New ROB – 2 Repair of Bridge – 2
New Box culverts _ 9
Widening Slab culverts – 20
Reconstruction _ 8 Drain – 26.04 Km Foot path _ 12.6 Km Solar Lights -
Contract Details
Letter of Acceptance :: 05.03.2013 Date Agreement Date :: 01.04.2013 Name of Contractor :: M/s RDS Projects Ltd, Kochi Contract Price :: Rs.118,29,77,833/- Notice to Commence :: 23.04.2013 Total Length :: 20.90 Km
Contract Period :: 24 months
Completion Date :: 22nd April 2015 extended to 31.03.2017 Defect Liability Period :: 365 days Km. 0+000 – Km. 08+000 1st Milestone ::
2nd Milestone :: Km. 0+000 – Km. 14+000
3rd Milestone :: Km. 0+000 – Km. 20+900 revised to March 31, 2017
MONTHLY PROGRESS BRIEF – JANUARY 2018 PAGE 42
5.1 Progress of Works
Sl Cumulative Item Monthly Progress Balance Work No. Progress 0.120 km 1 DBM 0 km 19.560 km Excluding Ramapuram bridge approach 3730 m including Thavam ROB 1.1 2 BC 0 km 17.170 km Km & Ramapuram Bridge Approach 400 m Structures Sl Item Monthly Progress Cumulative Progress No. Super structure work except crash barrier and other finishing work Approach cellular box type. completed. Ramapuram A2 side – Embankment filling Approach work at A2 side –Box cell 3 Bridge @ km completed. Slab and Embankment filling work 4+260 A1 side- 4 pile casting done (Except subgrade) completed. during this month A1 side- Piling work in progress. Out of 6 Nos, 05 pile completed. Out of total 10 spans, Girder and deck slab for 8 Nos completed. Box cell: PSC girders casting& launching A1 side- Bottom haunch & wall 11nos completed. One in progress work in progress Thavam ROB Box cell approach: 4 A2 side- Raft -25 mtr done @7+420 A2 side Box cell 135 mtr length during this month. completed out of 160 mtr length. Wall and top Slab- 55 mtr A1 side Box cell 80 mtr length Crash Barrier- 24 mtr one side completed out of total 128 mtr. Raft concrete completed Miscellaneous works such as Painting work in progress. painting, road marking, road signs Pappinissery ROB 5 Subway retaining wall work in etc. Service road and Subway @19+950 progress. approach retaining wall works are in progress Tree planting work completed from Tree plantation work in 6 Tree plantation km 0+000 to 2+000 and from km progress 3+000 to 5+700 (280 Nos) Solar Street 7 NIl 149 Nos completed Lighting Out of total 29 Nos, 27 Nos completed except apron and protection works. 8 Culverts Nil Culvert at km 4+162 (at Ramapuram bridge approach), and 20+700 are yet to be started. Pre cast drain – 9 0 m 16995 m out of 20040m. Placing 10 Junction improvements, road markings, and bus shelters are to be provided.
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Progress up to quarter ending January 2018 is as follows:
Cumulative to end of this For previous month (Rs. Cr) This month Physical month (Rs. Cr) Achieved Achieved Target Achieved Target Achieved Target (gross) 77.94% - 0.79% - 77.60% 78.30%
5.2 Physical Progress
5.3 S-Curve
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5.4 Strip Chart
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5.5 Schedule of culverts of drainage
5.6 Payments to the Contractor
Mobilization advance and Equipment advance and IPC’s was paid to the Contractor amounting to Rs. 85.05 crore The Steering Committee held on 28.06.2014 lowered the threshold limit of minimum IPC amount for Rs. 1.5 crores from Rs. 3.00 crores to facilitate the cash flow of contractor. The pending payment are being processed and will be paid. 5.7 Key issues
Progress review and Road safety meeting held on 04th January 2018 at Thiruvananthapuram. The Team Leader (CSC) inspected the Project site on 09th January 2018. Progress Review meeting held on 18th January 2018 at PMT, KSTP, Thiruvananthapuram. MONTHLY PROGRESS BRIEF – JANUARY 2018 PAGE 46
Audit team along with KSTP officials inspected the project site on 25th January 2018. Environmental Engineer, KSTP visited the Project site on10th January 2018
5.8 Quality Assurance Checklist
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5.9 Photographs
PILE P1/04 CONCRETING – A1 SIDE APPROACH OF RAMAPURAM SPAN A1-P1 SLAB CONCRETING AT THAVAM ROB
BRIDGE AT KM 4+260 (KM 7+4200)
DBM CORE CUTTING BETWEEN KM 20+300 AND KM BOX CELL APPROACH WALL CONCRETING A2 SIDE OF THAVAM ROB 20+900
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6. Contract Package - IIIA Upgradation of Road from Thalassery to Kalarode of SH 30
Contract Details
The Contract for the Upgradation of Road from Thalassery to Kalaroad has been awarded to M/s Dinesh Chandra R AgrawalInfracon (P) Ltd.The date of commencement of the Project is 27th June 2016 and completion date is 26th June 2018. The permanent base camp office work in Progress at Valliyavellicham, which is 6km away from km 16+000 (Kuthuparamba) of the project road. Contractor submitted the work programme with all required supporting resources details on 27th Sep-16 and the same was approved on 21st Oct-16.
Name of Contractor :: M/s Dinesh Chandra R. Agrwal
Contract Amount :: Rs. 156,33,51,422
Date of Agreement :: 20.05.2016
Length :: 28.80 km
Time of Completion :: 24 months
10 km continuous stretch of road from km 1.200 to km 1.200 Milestone – I :: completion up to BC level 15 month from date of commencement
28.80 km continuous stretch of road from km 1.200 to km 30.00 Milestone – II :: completion in all respect in 24 month from commencement date
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6.2 Pre-Construction Activities
Sl No. Item Monthly Progress Cumulative Progress Balance Work
Main Carriageway 1 SG 0.625 Km 11.17 Km 17.63 Km
2 GSB 0.42 KM 10.81 Km 17.99 Km
3 WMM 1.68 Km 10.45 Km 18.35 Km 10.39Km 4 DBM 1.26 Km 18.41 Km
5 BC 0.0 Km 0.0 Km 28.80 Km
Structures Major Bridge 6 Awaiting approval of @2+910- revised design. Eranholi. Minor Bridge 7 Excavation started @ 21+162 Bridge completed. Major Bridge Hand rail Completed. 8 @19+758 Approaches in Progress Up to Superstructure Minor Bridge completed. 9 @ 29+570 Approaches in progress Culverts
10 Pipe Culvert 1Nos 4Nos 2Nos
11 Box Culvert - 23Nos 12Nos
12 Slab Culvert 1Nos 17Nos 8Nos
Drain – 13 149 LM 6243 LM Casting 17796 LM Drain - 15 971 LM 7562 LM Placing 18872 LM 4765cum 16 Gabion Wall 230cum 230cum
6.3 Progress considering contract price (Financial) as per revised work
Up to end of previous Cumulative Financial to This month Physical month end of this month Achieved Target Achieved Target Achieved Target Achieved (gross) 31.37% 16.03% 11.37% 1.664% 42.74% 17.70% 35.42%
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6.4 Schedule of culvert drainage
6.5 S-Curve
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6.6 Bar Chart of Physical Progress
6.7 Strip map
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6.8 Payments to the Contractor
The contractor has been paid Rs. 27.61 crores (mobilization advance)
6.9 Quality Control Tests
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6.10 Photographs
DBM AT 11+920-12+400 RETAINING WALL AT 19+720
GABION WALL AT 3+663 – 3+698 CROSS WALL AT 19+800
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6. 7. KSTP/PMT/UG – III-B (Kalaroad – Valavupara) 25.20 km
1. Contract value in crores - Rs. 209.69 crores 2. Name of Contractor - M/s GHV-EKK (JV) 3. Date of Agreement - 27.09.2016 4. Letter to Commence - 26.09.2016 5. Time of Completion - 24 months 6. Length - 25.20 km 7. Milestone – I - 10 km 8. Milestone – II - 25.20 km 9. Milestone – III - Executive Summary
The contract of Package IIIB (Kalarode – Valavupara) has been awarded to M/s GHV-EKK (JV) on 29th April 2016.
Notice to Proceed has been issued to the contractor vide letter No. ET/1A/PJ/1842 dt 16th August 2016 and thereby instructed to commence the work with effect from 18th August 2016. Date of commencement was revised to 26th September 2016 for completion of work by 25th September 2018, based on the date of release of mobilization advance vide letter No. ET/1A/PJ/2163 dated 17th February 2017.
Contractor submitted the revised work programme on 23rd September-16 and approved vide Team Leader letter No. ET/1A/PJ/1980 dated 5th November 2016.
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7.1 Pre-Construction Activities
7.1.1 Utilities
Joint inspection conducted along with utility consultant, KSEB and Kerala Water Authority and list finalized.
(A) STATUS OF ELECTRICAL UTILITY SHIFTING Materials Procurement 90% Completed. Poles and OH Line Shifting MS-1, 82% Completed. Balance work is in Progress. MS-II work in progress.
(B) STATUS OF WATER UTILITY SHIFTING Procurement of UPVC pipes Completed. Variations Quantity yet to be Procured Procurement of DI pipes Completed. Variations Quantity yet to be Procured Water Utility shifting work is in progress at Ch. 30+000 to 42+000, and about 75% completed.
(C) SUB SOIL INVESTIGATION Soil investigation is completed at Major Bridge Ch. 42+198. Bridge is being redesigned by Egis. Soil investigation Completed for Major Bridge Ch. 53+865. OGL Sampling and testing completed for the entire stretch. 7.2 Work Progress
Sl. No. Item Monthly Progress Cumulative Progress 1 GSB 2.00 km 13.66 Km 2 WMM 0.85 km 11.10 Km 3 DBM 0.80 km 11.00 Km 4 BC 0.0 km 8.33 Km Structures Approach Minor Bridge retaining wall & Girder and deck slab concrete completed. 5 Ch. 35+405 Embankment Approach retaining wall work in progress Uliyil bridge. filling work in progress Abutment A1 and A2 Side construction of Abutment cap completed. Major Bridge New test pile at 6 Ch. 42+198 P2 location Revised drawing for piles (6nos), pile cap and Irrity bridge. completed. piers for piers P1 and P2 given to the contractor.
Abutment A1- Abutment A1 completed Major Bridge pedestal, P1& P2- pier completed Ch. 53+865 Pier P1- Pier cap Works of P3, P4, A2 stopped by Karnataka 7 Koottupuzha and pedestal Forest Department in the Karnataka side bridge. completed stating that permission letter from Karnataka during this state was not obtained. The bridge is to be
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Sl. No. Item Monthly Progress Cumulative Progress month. joined to the Karnataka state and the approaches of the A2 side of the bridge are to be constructed in the Karnataka boundary. Issue solved. Box culvert- 1 Nos completed Box culvert- 41Nos completed out of 47 nos. Pipe Culvert- 2 Culverts Nos Completed Pipe Culvert- 17Nos completed out of 23 nos. 8 Widening / slab
culvert- 3 Nos Widening / slab culvert – 13 Nos completed out completed of 14 nos.
Pre cast Drain - 9 0 m 25240 m out of 32000 m. Casting Pre cast Drain – 10 2679 m 21504 m out of 32000 m. Placing
7.3 Financial Progress
Up to end of previous Cumulative to end of this This month Physical Progress month month Achieved Target Achieved Target Achieved Target Achieved (gross) 64.92% 38.103% 5.508% 3.523% 70.435% 41.626% 41.626%
7.4 Physical Progress
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7.5 Schedule of Culverts and Drainage Works
7.6 Strip Map
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7.7 S-Curve
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7.8 Payments to the Contractor
The contractor has been paid Rs. 101.97 crores
7.9 Key Issues
Encroachments of Iritty town from 41+400 to 42+100 (both sides). Additional land acquisition to an extent of 1.5 acre is to be acquired for development and slope protection of Iritty bridge approach A2 side and the major junction – action taken. Carriageway works could not be carried out in the realignment area from km 38+220 to 38+420, since the local resident is objecting the profile change , will be solved soon. The works on Karnataka side of Koottupuzha bridge on the Kerala-Karnataka border was stopped due to objection from Karnataka forest department - this is being taken up 7.10 Quality Assurance Checklist
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7.11 Photographs
TEST PILE(P1) WORK IN PROGRESS AT IRITTY BRIDGE (KM 42+198) DBM LAYING IN PROGRESS
WMM LAYING IN PROGRESS EMBANKMENT FILLING WORK IN PROGRESS
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8. Contract Package IVA (Work held up) Construction of Thiruvalla Bypass along Chengannoor - Ettumannoor Road (SH-1) from chainage 7+390 to 9+400
Scope of Works
Major Bridges - Nil
Minor Bridge - 1 no.
Flyovers - 1 no. Culverts - 8 nos. Pipe Culverts - 2 nos. Solar lights - 1380 nos.
Contract Details
Letter of Acceptance :: 29.10.2013 Date Agreement Date :: 29.11.2013 Name of Contractor :: M/s EKK & Co, Kochi Contract Price :: Rs. 31,80,45,071/- Notice to Commence :: 19.12.2013 Total Length :: 2.3 Km
Contract Period :: 24 months Completion Date :: 06 August 2014 revised to September 6, 2016 Defect Liability Period :: 365 days
Work is at sand still position due to design and contractual issues
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8.1 Work Progress 8.1.1 Summary of the progress of the ending May 2017 (Work held up)
Sl Item Monthly Progress Cumulative Progress No. 1 PVD PVD from 0+080 km to 0+370km, 0+410km to 0+880km completed and earthwork in progress. PVD installation commenced in February 2015 and completed in May 2015 2 Flyover @ km • Substructure completed 1+350 • Deck slab & Crash barrier of A1-P1,P1- P2 & P3-P4 span completed. • Retaining wall at A2 side of flyover completed. • Two Girders of P4 A2 have been cast. Concreting of A2 retaining wall of flyover 6 lifts completed. At P3-P4 span 3 girders stressing and grouting completed. P3-P4 deck slab completed. P4-A2 span 2 girders & diaphragm completed. Flyover works completed. Approach work pending 3 Minor Bridge 2nd lift concreting of Minor bridge A1 & • All 24 no’s of pile completed. @ km0+380 A2 dirt wall of minor bridge completed • A1 pilecap cast. A2 side coconut pile driving in progress • Abutments A1 & A2 completed. Work on superstructure in progress. Bund preparation at Minor bridge completed. Minor bridge A2 pilecap excavation & PCC completed. 4 girders completed. Deck slab completed Hand rail for crash barrier completed 2nd lift concreting of Minor bridge A1 & A2 dirt wall of minor bridge completed 4 RE Wall • Casting of precast panel units completed. • Casting of Precast friction slab is in progress. • Ground improvement at RE wall location completed RE wall levelling pad PCC completed. RE wall levelling pad PCC completed. Embankment construction at RE wall portion (3rd & 4th layer) in progress Erection of RE wall panels in progress Paraweb layed after filling of 5th layer of embankment at RE wall portion. Embankment construction at RE wall portion (15th layer) Erection of RE wall panels. 5 Retaining wall • RHS & LHS side of Pathanamthitta road completed. • RHS & LHS side of Thiruvalla road is in progress. • At 0+885 km is completed. • At RHS side of Ch: 1+040 – 1+115 km completed. • At LHS side of Ch: 1+060 – 1+112 km completed. • At LHS side of Ch: 1+060 – 1+112 km completed. MONTHLY PROGRESS BRIEF – JANUARY 2018 PAGE 71
The retaining wall at LHS of 1+120 Jn. (0+003-0+036.5km) LHS completed At LHS side of Ch: 1+060 – 1+112 km completed. The retaining wall at LHS of 1+120 Jn. (0+003-0+036.5km) LHS completed 6 Drainage • At RHS of Ch: 0+920-1+057 km completed.• At LHS & RHS of 0+980 culvert completed• At LHS of Ch: 1+060 – 1+107 km completed.• At LHS of Ch: 1+121 – 1+150 km completed. At LHS of Ch: 1+060 – 1+107 km completed.• At LHS of Ch: 1+121 – 1+150 km completed.
Progress up to month ending May 2017 is as follows (work held up) Cumulative to end of Up to previous month This month Cumulative Physical this month (gross) Achieved Achieved Target Achieved Target Achieved Target (gross) 9.40% 63.39% 6.52% 0.13% 96.90% 63.52 63%
8.2 Physical Progress
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8.3 S-Curve
8.4 Schedule of culverts and drainage works
8.5 Potential Issues
The following issues are very critical which may have adverse impact on the timely completion of the Project. Finalisation of Extension of Time Finalisation of Variations Design of Viaduct MONTHLY PROGRESS BRIEF – JANUARY 2018 PAGE 73
Handover of Encumbered land at Km 1+450 to 1+750
8.6 Payment Upto IPC-13 has been paid to the contractor Rs. 17.12 crore
8.7 Implementation of EMP
8.7.1 General
No activities at site. Contractor submitted request for termination of the contract due to non-decision of the balance works and pending payments. The construction of minor bridge proper completed and approach road remaining. The RE wall work is in a slow pace. No activities on the date of inspection. Environmental expert visited site on 19thst April 2017 and observation forwarded to the contractor.
Contractor was asked to submit the action taken report on the site visit observation of the environmental expert.
8.7.2 Environment Management at Project Ancillary Facilities
The contractor has establishing a base camps at the locations detailed in Table below. Details of Construction Camps
Camp identity Location Village Camp 1 Batching Pant About 50 cents of land owned by precast yard ,Labour camp, Thiruvalla Municipality, and it is Thiruvalla Town. store, laboratory beside the project site. Thiruvalla municipal area Debris Disposal site Thuruvalla approved by municipality. Labour Camp Thiruvalla Town rented building. At Thiruvalla Town.
Environment management facilities adopted at these ancillary facilities are detailed in. Environment Management Facilities at Ancillary facilities Details of Sl. No. Environment Management Facilities Provided Camp/Plant 1 Construction Provided sanitation facilities, drinking water supply, and solid Camp waste collection facilities. Internal roads developed partially by utilizing the construction debris. Generators are provided, vertical stack of adequate height provided, but no enclosure for DG set used by the sub-contractor. The site drainage is to be improved by construction of collection tanks. Fencing only partially done, complete fencing around the camp is required.
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8.8 Quality Control Tests 8.8.1 Materials for Structures
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8.8.2 Materials for Pavement
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8.9 Compliance report on observations of World Bank Mission
Discussion of issues affecting progress and causing huge variation
S No Item/ Component Attributed to Land acquisition and related court Processing for land acquisition cases and stay orders matters by court caused considerable delay. This continues to be a serious hindrance Constructing a minor bridge in This substitution has caused additional cost and time place of a box-culvert period Increase in length of the piles Affected both cost and time Constructing viaduct instead of Due to poor soil conditions, construction of protection doing earthwork walls for earthwork was not possible and provision of viaduct became an obvious option Cost of transportation of soil from Affected the project cost Package IV Improving bearing strength of soil Affected both cost and time under strip footings by GSB material Increase in the PVD quantity Affected both cost and time
Sl No. Site works - Observations Action taken a In concrete crash barrier on deck slab Complied holes left due to use of PVC sleeves for fixing of formwork would have to be properly sealed. b Sample prestressing records for the main Complied girders used in decks were checked in which locking pressure mentioned as about 75 p.c of jack pressure could not be reconciled. The same should be referred to Design Engineer of EGIS.
c At location of minor bridge with one Complied span of 18m due to existence of very soft top soil and heaving noticed it was suggested that sub-soil investigating agency be consulted for value of coefficient of compressibility of top layers of soil and recommendation for depth of cocoanut piles proposed and extent of length along embankment on either side up to which such piles should be installed to limit settlement.
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8.10 Photographs
PROVIDING HAND RAIL FOR MINOR BRIDGE CRASH BARRIER (CH: 0+380 KM)
EMBANKMENT CONSTRUCTION AT PATHANAMTHITTA JN. (CH: 1+120 KM)
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9. Contract Package IV Upgradation of Road from Chengannoor to Ettumannoor of SH-1
Scope of Works (45.40 Km):
Construction of Major Bridges – 3 Construction of Minor Bridge – 5 New Box culverts - 9
Widening Slab culverts – 8
Reconstruction of Culverts - 59
Foot path, solar lights
Contract details:
Letter of Acceptance :: 21.08.2014 Agreement date :: 15.09.2014 Name of contractor :: M/s Delma-Sreedhanya JV Contract amount :: Rs. 293,58,17987 Notice to commence :: November 25, 2014 Total length :: 45-80 Contract period :: 36 months Completion date :: 24.11.2017 Defect liability period :: 365 days I milestone :: 10 km upto BC level 18 months from commencement date
II milestone :: 25 km upto BC level 25 months from commencement date :: III milestone 47.80 km upto BC level 36 months from commencement date
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9.1 Pre-Construction Activities: 9.1.1 Progress of work so far
Sl Monthly Progress Cumulative Item Balance Work No. Progress
1 GSB 0.22 km 40.110 Km 1.330 km
2 WMM 1.400 km 40.110 km 0.36 km
3 DBM 0.86 km 44.500 km 0.750 km
1.200km 4 BC 1.7 km 44.150 km
Kottayam Town Roads and Thiruvalla Town Roads are additional works in progress
Sl No. Item Monthly Progress Cumulative Progress
Structures Bridge @ km 0+740 New Bridge completed and 6 (Puthanveetilpadi) commissioned Bridge @ km 1+558 Bridge completed. And opened to 7 (Kallissery) traffic Bridge completed & opened to Minor Bridge @ km 8 traffic. 2+500 (Kallissery)
Bridge @ km 4+008 Bridge completed & opened to 9 (Varattar) traffic. All deck slabs completed, Approach P1P2 ,P2 P3, P3P4 Deck Slab road at Thiruvalla side 85 % and Completed .Approach road Bridge @ km 5+213 Chengannur side 55 % completed. 10 at Thiruvalla side 80% (Thondra) Work expected to complete by 28th completed, Chengannur side feb’18. 45%
Bridge @ km 11+235 New Bridge completed and 11 (Pannikuzhi) commissioned
Bridge @ km 12 Work completed & opened to traffic 20+018(Palathra) Bridge @ km 24+965 13 Work completed & opened to traffic (Puthanpalam) Bridge @ km 39+709 Bridge completed & to be opened 14 (Neelimangalam) after approval of load test results 15 Retaining Wall 11000 Lm completed.
16 Culverts Culverts works completed. 78
17 Drain - 1500m 51833 m
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Progress up to quarter ending January 2018 is as follows:
Cumulative to end of this For previous month This month Cumulative Physical month Achieved Target Achieved Target Achieved Target Achieved (gross) 84.76% 1.24% 86% 91%
9.2 Physical Progress
9.3 S-Curve
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9.4 Schedule of culverts and drainage works
9.5 Payments The contractor has been paid Rs. 226.39 crores
9.6 Quality Assurance Checklist
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9.7 Photographs
CURB AND BLOCK WORK AT 17+300 (LHS) DRAIN EXCAVATION 13+190 TO 13+270
WMM TOP 35+570 TO35+750 (RHS) SUBGRADE TOP 36+130 TO 36+250 (RHS)
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9. 10. Contract Package V Upgradation of Road from Ettumannoor to Muvattupuzha of SH 1
Scope of Works (40.96 Km):
Construction of Major Bridges – 0 Construction of Minor Bridge – 4 New Box culverts - 3
Widening Slab culverts – 14 Reconstruction of Culverts - 75 Foot path, Solar Lights
Contract details:
Letter of :: 29.11.2013 Acceptance Date Agreement Date :: 30.12.2013 Name of Contractor :: M/s NAPC Ltd., Contract Price :: Rs. 171.49 Notice to :: 04.02.2014 Commence Total Length :: 40.60 km Contract Period :: 30 months Completion Date :: 03.08.2016 (original) Defect Liability :: 365 days Period 1st Milestone :: 10 km – BC level 02.05.2015 2nd Milestone :: 30 km – 05.10.2016
3rd Milestone :: whole works by 23.03.2017 (extended)
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10.1 Work Progress
Sl January 2018 Balance Work (Km. Item Cumulative Progress No. Progress 30+000 to 40+000) 1 GSB 0.083 km 40.123 km 0 km 2 WMM 0.143 km 40.123 km 0 km 3 DBM 0.500 km 40.123 km 0 km 4 BC 1.778 km 39.773 km 0.350 km Structures 1 Culverts 1 117 completed One out of 118 2 Drain 1871m 49991 m 1239m
Even though the Contract Drawing contains only 109 culverts, during execution existing additional culverts found at site. Hence actual number of culverts increased up to 118.
Progress to quarter ending January 2018 is as follows:
Cumulative up to end of Up to previous month This month Physical this month Achieved Target Achieved Target Achieved Target Achieved (gross) 88.60% - 1.99% - 90.59% 96.00
10.2 Physical Progress
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10.3 S-Curve
10.4 Schedule of Cross Drainage
10.5 Strip Map
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10.6 Key issues:
Construction of protection wall at Meenkunnam church location is pending which is being solved. 10.7 Payment to the contractor
The contractor has been paid Rs. 150.51 crores
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10.8 Quality results
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10.9 Photographs
PAVEMENT MARKING CONCRETE DELINEATORS
CRASH BARRIER
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11 . Contract Package VI Upgradation of Road from Ponkunnam to Thodupuzha
(Work completed and hence previous month Progress Report is provided)
Scope of work (46.363 km)
Minor Bridge reconstruction - 1 no. Culvert: Reconstruction - 109 nos. Widening - 44nos. New Construction - 7 nos. Drain - 65 km Foot Path - Solar Street Light -
Contract details:
Letter of Acceptance :: 04.02.2014 date Agreement date :: 05.05.2014 Name of Contractor :: M/s GHV-EKK (JV) Contract price :: Rs. 227,13,73,548 Notice to Commence :: 10.06.2014 Total Length :: 46.363 km Contract Period :: 30 months Completion date :: 09.12.2016 Defect Liability Period :: 365 days 1st Milestone :: 10 km 2nd Milestone :: 25 km 3rd Milestone :: Completion of full stretch & Thodupuzha Bypass
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11.1 Physical Progress: Summary of progress for major items is as follows:
II III I (84+000 to 85+000) Milestone (95+000 to 106+000)* (85+000 to 95+000) Bypass 2.57 km (117+430 to 131+015) (106+000to 117+430)* Length in km 10.000 15.000 24.585 Side LHS RHS LHS RHS LHS RHS GSB completed in km 10.00 10.00 15.00 15.00 23.60 23.60 WMM completed in km 10.00 10.00 15.00 15.00 23.50 23.50 DBM completed in km 10.00 10.00 15.00 15.00 23.50 23.50 SMA completed in km NIL NIL 5.94 5.94 10.49 11.67 BC completed in km 10.00 10.00 9.06 9.06 12.37 12.37 CD works completed in 20/20 43/43 79/79 No.’s
Work progress considering the contract price:
Cumulative Up to previous quarter This quarter (till end of this quarter) Achieved Target Achieved Target Achieved Target (gross) 98.84% 114.28% 5.94% 4.96% 103.80% 119.63%
11.2 Bar Chart of Physical Progress:
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11.3 S-Curve
11.4 Schedule of Cross Drainage Works
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11.5 Implementation of EMP
B. Physical Progress Report Units Units Physical Units Units carried carried S. Enhancement/ Mitigation target / started in completed over from over to No. Measures (Achieved) reporting in reporting previous next (No’s.) month month month month (a) (b) (c) (d) 1. Noise Barrier 19/ (7) 1 0 0 1 2. Hand pumps 6/(6) 0 1 1 0 3. Bus Shelter 35 17 0 0 17 4. Sign Boards 1445/(889) 0 47 47 0 Preserving and landscaping the 5. cultural properties like shrines 7/(2) 0 0 0 0 and hyundi 6. Constructing new well 3/(1) 0 1 0 1 7. Providing new water taps 33 0 0 0 0
Parking space for auto Quantity not 8. rickshaws, cars and jeep estimated
Landscaping of type C Oxbow 9. 28/(2) 2 2 0 4 lands 10. Planting trees along road side 864/(584) 0 0 224 224 Planting trees on inner side of 11. 440/(83) 0 0 0 0 sound insulating wall Providing 1.2 m high fencing Quantity not 12. 0 0 0 0 under via duct estimated Concrete flooring with slope 13. 3/(1) 0 0 0 0 drains and oil interceptors 1800 hrs 14 Water Sprinkling /(1162 0 0 90 0 Approx.) 15 Air Quality Monitoring 36/(34) 0 0 0 0 16 Water Quality Monitoring 30/ (27) 0 0 0 0 C. Details of Sites for Project Ancillary Facilities
Cumulative No S. Cumulative No of No of sites Cumulative No Type of Camp/Site of sites No. sites opened operational of sites Closed* redeveloped 1. Construction Camp 2 2 0 0
2. Labour Camp 2 2 0 0 3. Quarry & Stone crusher unit 1 1 0 0
4. Borrow Area 0 0 0 0 5. Debris Disposal Site 0 0 0 0 6. Water Sources 3 3 0 0
11.6 Payment to contractor
Payment up to December 2016 is Rs. 210.16 crore
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11.7 Photographs
Information Board installed in Pala town Oxbow land turfing was in progress at Ch:91+100 (LHS)
LED Solar street light funtionality monitored Rumble strips and go slow markings done
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12 . Model Safe Corridor Demonstration Project [MC ROAD - KAZHAKKOOTTAM – ADOOR 82 KM]
Project Name KSTP-II – MC Road - Safe Corridor Demonstration Project – BC- Overlay & Road Safety Works from Kazhakoottam to Adoor (0/000 to 12/600 (Bye pass) and from 25/250 to 93/000) Name of Contractor M/s GHV-EKK (JV), Second Floor, Municipal building, Perumbavoor, Ekm, Kerala Agreement No & Date Agreement. No. 276/KSTP/PMT/PWD /2016 dated 05/12/2016 (Contract. No. KSTP/ PMT/BCO&RS) Commencement Date 28th December 2016
Time of Completion 16 months
Milestone -I Kazhakoottam to Ayoor Marthoma College (0/000 to 12/600 (Bye pass) and from 25/250 to 53/000) – 40.35 Km - 9 months Milestone-II Ayoor Marthoma College to Adoor( 53/000 to 93/000) – 38.3 Km - 7 months Contract Amount Rs 146,67,38,745/-
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12.1 Details of works
Sl Description Details of works carried out No
Drain cleaning works are 85% completed except junctions in the stretch from Ch: 0/000 (Thycaud) and 1 Drain cleaning 12/600 (Vetturoad) &Ch: 25/250 (Thycaud) and 93/000 (Adoor).
2 Culvert Cleaning completed in the entire stretch
Clearing and grubbing works completed in the stretch 3 Clearing and grubbing from Ch: 25/250 and 93/000
As per DPR - 6274 mtr Drain construction works Locations identified – 9704 mtr Construction of drain in progress 4 at following locations Drain completed – 7570 mtr
On Going – 500 mtr
Retaining wall works
5 Construction of retaining wall are Retaining wall completed – 1189 mtr in progress at following locations
As per DPR – 10 Nos (Total Scope- 16 Nos)
Completed – 9 No 6 Culvert works To be executed – 3 Nos
On going – 4 Nos
7 Bridges
Rehabilitation work – completed – 506 Lakhs - Approved 1) Enathu Bridge – as variation
2) Enathu Bailey Bridge Work completed for 86 Lakhs-Approved as variation
Jungles cleared at abutments, piers and approaches. 3) Ayoor Bridge – Rehabilitation works Design awaited from the DRIQ
Widening of Chadayamangalam LHS Completed 4) Bridge RHS RCC work for wall – Going on
As per BOQ – 15015 m 8 Erection of Crash Barrier Identified – 8745 m
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Completed – 3302 m
9 DBM Works Work in Progress (3794.03 m3 executed out of 9524 m3)
10 BC Works started (754.20 m3 executed out of 5396 m3)
Progress (Physical) as on 27/01/2018 comes to 17.31% against target of 76.9%
12.2 Physical Progress
12.3 Status for culverts and drainage works
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12.4 S-Curve
12.5 Payment to Contractor
The contractor has been pad Rs. 23.32 crores on end Jan 2018
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12.6 Photographs
FDR WORKS
CULVERT RAFT CONCRETING BC WORKS
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13. Contract Package VIII Upgradation of Road from Punalur to Ponkunnam
Work has to be arranged under PPP mode (Modified Annuity). DPR submitted by M/s CDM Smith Associates is under review. The Transaction Advisory has been selected and assignment commenced. The Transaction Advisory is M/s L&T Ramboll in JV with M/s Fortress. The review of DPR and RFQ, RFP and Financial modal are completed. Bidding documents were placed before the Steering Committee and endorsed. The Government had expressed willingness to include the project in the Infrastructure Investment Fund being mobilized. Government has further informed that a “line item” in the State Budget will also be included. The pre-qualification bids were published and eight bids received. The pre-qualification of eight bidders has been approved by the World Bank and Steering Committee. The RFP to the bidders will be forwarded on receipt of approval to the document from the World Bank. Subsequent to this, during discussion with World Bank, it was decided to annul the PPP mode and to initiate alternate procurement mode, due to limited time left for the loan closure (30.04.2019). The revision of DPR is entrusted with M/s L&T Infra and expected to be done by end February 2018.
14. Contract Package VII Upgradation of Road from Perumbilavu – Pattambi - Perintalmanna
Horizontal alignment finalized and boundary stone planted for land acquisition. The original proposal was to upgrade the project under EPC mode. But due to the delay anticipated in acquiring the land invoking the provisions of the new LA Act for which rules are finalized by the Government, it has been decided to provide a modest level of improvement to the surface. It is also proposed to make use of the savings due to the change in the improvement proposals for providing overlay to the SCDP road. Accordingly proposals have been submitted to the Government and to the Bank after obtaining approval of the Steering Committee on 28th July 2014. The work has been awarded. Due to a case before the Lok Ayukt filed by another contractor (bidder), the work was held up earlier and this is now ordered by the court in favour of the Department. The notice to commence issued and work has been completed. The total length completed is 18 km of BC work and the payment is Rs. 8.10 crore.
MONTHLY PROGRESS BRIEF – JANUARY 2018 PAGE 105
15. Road Safety Component – Current Status Road Safety Capacity Building and Program Management Project The focus of Road Safety Program Comprises of the following tasks:
To strengthen the capacity of Kerala Road Safety Authority and Road Safety Cell of PWD to introduce Sustainable International Best Practice in designing, implementing and Evaluation on Road Safety.
Development of Safe Corridor Demonstration Project (SCDP) by implementing the Multi-sectoral interventions to demonstrate the effectiveness of Road Safety Best Practices. The Kazhakkoottam – Thaikod – Kottarakara – Adoor Corridor (80 km) improved during KSTP-I is identified for this purpose having high density of traffic.
Road Safety Capacity Building of the institutions responsible for managing Road Safety in the State.
To replicate the lessons learned from the Safe Corridor Demonstration Project to develop another 10 safe corridors across the State through local partnerships using the challenge fund and the matching fund from the KRSA
The KSTP appointed M/s VicRoads, Australia, an internationally experienced consultant to support in implementing the above programs. The consultant has conducted stakeholders meetings and trained the Engineers and others in designing various Road Safety interventions in the SCDP. The bid has been approved by the Steering Committee and the works awarded. The overlay works and Road Safety interventions are clubbed. Work commenced and in progress. The proposals for enhancing the existing facilities in the Kottarakara, Adoor, Kesavapuram and Government Medical Collage, Trivandrum are under consideration now.
The proposal for strengthening the Kerala Road Safety Authority has been accepted by the Executive Committee and the actions for procuring specialists, to various positions was complted. Appointment orders were issued by the Transport Department through a Government order and the incumbents have formed. The remuneration of the specialist for the project period is to be paid from the KSTP funds. Selection for one expert is at final stages.
Traffic counters were procured and installed at five locations, one in NH and four in location in the project roads. These counters shall be utilized for planning of future road
MONTHLY PROGRESS BRIEF – JANUARY 2018 PAGE 106 geometrics requirements, capacity analysis, seasonal variations, daily variations of traffic volume during festivals etc.,
The KSTP has entrusted the consultant to take actions for the procurement of Market Research firms. The market research would support Development of the publicity and education programs, including future campaigns. Establishing benchmarks on knowledge, attitudes, perception of road safety issues and self-reported behaviors of road users for monitoring the impact of future road safety activities and to effectively support the task of the Road Safety Capacity Building and Program Management Consultant. The activities completed.
The procurement of Consultnacy Services for appointment of firms for Traffic Safety Enforcement and Post Crash Training (Trauma Care) for the Safe Corridor are in progress aimed at training the Police personnel and for enchaning trauma care facilities in the Hospitals in the influencential care facilities in the Hospitals in the influencintial areas of the SCDP are in progress. These are expected to be completed by mid March 2018.
The project proposals for utilizing the challenge fund is under scrutiny at KRSA. This was agreed in a meeting held in the room of the Secretary to Government, Transport. Since the progress of activities were slow, the KSTP had earlier decided to terminate the services of M/s VicRoads, but as the consultant had further agreed to speed up the activities, revocation of the decision to terminate was reconsidered. This was revoked and the mobilization of key professionals is on.
16. Institutional Strengthening Components – Current Status Road Sector Modernization
Under this Component, KSTP have already arranged and completed studies and DPR preparation for Road Rehabilitation Projects, Strategic Option Studies for improving MDRs (newly taken over from Panchyat), Design of Green Building for KSTP and PWD Head Quarters, Review of IT system in PWD and other small studies with Bank’s approval. The amount spent is Rs. 4.70 crore.
Further, KSTP has streamlined the activities under the Road Sector Modernization in the Institutional Strengthening component considering, the current priorities of the State, in lieu of Strategic Road Network Program which include:
MONTHLY PROGRESS BRIEF – JANUARY 2018 PAGE 107
New Consultancy assignment for which bidding process has is at different stages of finalization. 1. Consultancy services for Institutional Strategy and Action Plan for Centre of Excellence for Kerala Road Sector across five identified Thematic areas. 2. Consultancy services for Implementing Asset Management System for proposed Centre of Excellence 3. Project Management Consultancy Services in PMT of KSTP 4. Consultancy Services for Capacity Building of officials of PWD on RFCTLARR Act 2013 5. KSTP II – Integration of labour laws and compliance in World Bank funded Project
The EoIs were received and are under evaluaiton for shortlisting
Bidding process already in progress for the following consultancy services.
. Selection of consultant for Community Participatory Road Safety and User Engagement – Pre-proposal meeting was completed and clarification finalized . The short- listing of consultants for RUSS completed and the the Technical and Financial Proposals were evaluated and consultants identified. Final approval of Steering Committee awaited.
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17. Social Safeguard
Acquisition of 121.5 Ha of land for upgradation of 7 roads covering 322 km which affected 20696 households including titleholders and non-titleholders. As per R&R policy of KSTP, entitlements of all PAPs have been disbursed as part of pre-construction activities linked with land acquisition, rehabilitation and resettlement. As construction works started, 28 missing properties were identified in different packages and action is being taken for acquisition of those properties under LA process and through negotiated purchase and rehabilitation of the affected PAPs.
Land Acquisition Status (LA) pending issues to be resolved Package UG-III-B – Kalarode – Valavupara road:
Chainages of the road where The officer at Date since when How much land SI. LA required Targeted date of whose level case such case is area is to be No. finalization From To is pending pending acquired (Ha) 1 42.300 42.660 October 2017 0.5500 2 43.350 43.355 0.0017 3 43.960 44.100 0.0009 4 44.230 44.240 0.0448 Nov 2016 5 48.080 48.085 KSTP Kannur & 0.0016 Notice under 6 48.430 48.480 LAO, 31.03.2018 0.0002 section 7 48.600 48.650 Thalassery 0.0067 11(1) 8 48.771 48.781 Published 0.0006 9 48.790 48.795 0.0018 10 49.200 49.205 0.0059 11 51.350 51.380 0.0003 Total 0.6145
Package UG-IV – Chengannur - Ettumanoor road:
Chainages of the road where The officer at Date since when How much land SI. LA required Targeted date of whose level case such case is area is to be No. finalization From To is pending pending acquired (Ha) 1. 26.400 26.430 (LHS) KSTP Muvpa & 0.0040 2. 26.420 26.440 (RHS) SLEC (for 0.0019 3. 36.760 36.880 approval of March 2016 31.12.2017 0.0014 land value for 4. 45.850 45.860 DP) 0.0017 Total 0.0090
Package UG-IVA – Thiruvalla Bypass road:
Chainages of the road where The officer at Date since when How much land SI. Targeted date of LA required whose level case such case is area is to be No. finalization From To is pending pending acquired (Ha)
LAO Ranni & 1. 1.588 1.680 KSTP June 2016 31.12.2018 0.2703 Muvattupuzha
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Package UG-V – Ettumanoor - Muvattupuzha road:
Chainages of the road where The officer at Date since when How much land SI. Targeted date of LA required whose level case such case is area is to be No. finalization From To is pending pending acquired (Ha)
1. 2.920 2.925 KSTP Muvpa & 0.0031 2. 11.960 12.010 SLEC (for 0.0050 approval of - 31.03.2018 3. 14.000 14.050 land value for 0.0369 DP) 4. 36.940 36.960 LAO Kakkanad 0.0020 Jan 2015 31 Dec 2018 5. 38.450 39.570 & KSTP Muvpa 1.1524
Package UG-VI – Ponkunnam - Thodupuzha road:
Chainages of the road where The officer at Date since when How much land SI. Targeted date of LA required whose level case such case is area is to be No. finalization From To is pending pending acquired (Ha)
AG, High Court LA completed Kerala and but the stay to 1. 103.820 103.900 - 0.0236 KSTP be vacated Ponkunnam WP(C)3134/15
Management of Construction induced Issues
Grievance Redressal Committees (GRC) constituted at the district level if functioning effectively under the Chairmanship of the District Collector. All grievances that cannot be resolved locally or at the site are referred to the GRC which meets once a month making effective decisions followed by actions in the field. Loss of access, protection of wells and houses abutting the road, retaining walls to prevent land slide, prevention of water logging and provision of drainage are the most common issues during construction phase. These are included in the BOQ and in PAP works for implementation. Those issues concerning land value or higher compensation are referred to the State level Committee.
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18. Grievance Management Report (1st Jan 2013 – 31st Dec 2017)
Cases Petitions received
settled
SI. 31 31
Nature of Grievance 31 Action Taken
-
No -
2017
.2017
Jan
st
Total
cases
1
1August
2017
2013
July2017
Dec
settled on 31.12
1 2 3 4 5 6 10 settled through participatory interaction between KSTP officials Land Acquisition/ 1 13 0 12 and PAPs. Two cases were settled Alignment change by the High Court. One case pending judgment. Inadequate Category changes effected compensation of after re-examination by the 2 4 0 4 land/ Category Revenue authorities and made change of the land payments. 14 cases pending in the Sub 3 LAR Cases 323 0 309 Courts Resurvey done in all cases and 2 Variation in the extent 4 7 5 12 were compensated by of land enhanced award.
Valuation of 12 missed out Acquisition of missed 5 11 1 12 structures taken and structure/ Part/Full compensation paid.
Inadequate Rechecked the valuation at site 6 compensation for 3 0 3 in the presence of the PAP and structure convinced the veracity. Provision of retaining Retaining wall provided to 7 wall to protect 139 5 144 protect all structures. structure All wells have been protected by diverting drains and by 8 Protection of well 77 6 78 providing concrete slabs/covers/ side walls as required at each site. Conversion of part Changes effected as requested 9 valuation of structure 3 1 4 by the PAP and payment to full or vice versa released Inadequacy of R&R All cases settled in GRC and 10 201 0 201 assistance payment released. The stay granted by the High Extension of time limit 11 12 0 11 Court in 1 case is yet to be for demolition vacated. Access restored in 523 cases and temporary access provided Restoration of access 12 504 31 523 in 8 cases which will be made to property permanent when road / drain work done at the site Remaining 2 cases are being 13 Providing new access 43 2 43 processed
14 Water logging issues 40 4 44 All cases settled
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Cases Petitions received
settled
SI. 31 31
Nature of Grievance 31 Action Taken
-
No -
2017
.2017
Jan
st
Total
cases
1
1August
2017
2013
July2017
Dec
settled on 31.12
1 2 3 4 5 6
15 Drainage 137 19 156 All cases settled
Encroachment evicted and Encroachment by 16 18 0 18 sited cleared to restore the contractor condition as before Damage to adjacent Damages in all 83 cases 17 83 0 83 property repaired and rectified
18 Shifting Transformer 1 0 1 Resettled
Non-payment of 18 cases require erratum in G.O. 19 25 0 7 compensation by Revenue Department
Reconstruction of Provided cross drainage in all 10 20 10 0 10 cross drainage cases
Compliance of Mission Recommendation
Responsibilities of Sociologist in the Division
The role and responsibilities of sociologist in division is to implement resettlement action plan (RAP) – ensuring that affected person/family gets right information about land acquisition, process and procedures, compensation details and date of payment, persons responsible for grievance redress and counselling when rehabilitation required. S/he should ensure that PAP gets all entitlements/benefits in due time and without delay, refer all grievances to the Grievance Redressal Committee (GRC) and see that those are brought to the notice of the GRC within 15 days and resolved in one month. Disbursement should be made in each village and not in the KSTP office. If any payment pending analyse factors preventing and search for solutions and report facts and figures to EE and PMT. Regarding pending land acquisition, sociologist should function as a strategic planner, advise EE on the nature and process of different types of acquisition and monitoring; suggest measures in the form of notes, to speed up. If there is lack of knowledge, get it through reading and consultations with the right persons. Case studies of each affected individual/family complete with socio-demographic and economic backgrounds should be readily available and presented when called for. Wherever construction is in progress, the sociologist must focus his/her attention on mitigation of construction induced negative impacts. Identification and reporting of loss of access from road to homes, establishments and properties, dangerous excavations
MONTHLY PROGRESS BRIEF – JANUARY 2018 PAGE 112 without protective measures and barricades, threat or damage to adjacent properties, encroachment by contractor, waste dump in adjacent land, threat to buildings and wells and other utilities (water, electricity, telecom & cable services requiring protection from damages, prevention of flooding, water logging in front of habitations and establishments, and any activity that can cause harm to human beings and animals. Should ensure that no excavation or demolition done without reasonable advance notice and without providing temporary measures to provide access. Temporary measures should be replaced by permanent solution within a couple of weeks or at least in one month. Daily and weekly reports in writing should be given to the appropriate forum for necessary action based on the urgency. A third angle of sociologist’s responsibility is to monitor the welfare of the workers in camps and worksite. Living conditions in the camp should be hygienic, working conditions secure, with proper gears and tools, availability of toilets and safe drinking water at work site. If anything is lacking it should be brought to the EE immediately and to PMT in the monthly report.
Responsibilities remain incomplete without monthly reporting which should be comprehensive and regular. The report and case studies should be substantiated well with the details of subject matter with date and time of each activity spliced with relevant photos. A project is time bound. Action Plan should specify dates for each of the activities. The statement commonly used, such as, “Action being taken or attended to” does not mean anything. It should be specific, what activity will start and when – it should begin on a day and end on a particular date. The proforma for social audit circulated a month ago must be completed and returned to PMT for analysis and final reporting before taking over roads from contractors. It should include all mitigation measures done at site for each PAP. Hence verification at site is necessary.
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19. Public Information Cell:
Total calls received for the month of January 2018: 446 On September 14th Thursday 2017 the Hon’ble Minister, PWD and Registration Department inaugurated the public information cell after software up gradation. It was decided that the Hon’ble Minister would attend call from the public on first Wednesday of every month from 3.30 p.m. to 4.30 p.m. On the inauguration day, also he attended the calls from public, around fifteen calls.
TVPM 33
KOLLAM 37 PATHANAMTHITTA 28 ALAPPUZHA 56 KOTTAYAM 34
IDUKKI 27 ERNAKULAM 43 TRISSUR 19 PALAKKAD 16 MALAPPURAM 32
KOZHIKODE 43 WAYANAD 13 KANNUR 36 KASARGOD 29
TOTAL 446
20. Payment to the consultants as on end January 2018:
M/s Egis India JV - Rs. 353431837
M/s MSV International - Rs. 46741766
M/s VicRoads - Rs. 10,49,06,157
M/s L&T Ramboll (TA) - Rs. 3041450
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21. Governance Improvement Action Plan:
1. Take Swift Punitive Action Blacklist relevant companies and : Will be done on receipt of evidence terminate officials per government rules have engaged in misconduct Address any performance issues among : Will be addressed PMT officials and consultants 2. Address outstanding contractor Related Matters Clear the backlog of payments and Cleared except disputed variation in variation order requests Package VI Follow-up on quality issues and conduct : Being followed up. Arrangement for tests where relevant verification of all newly constructed bridges being done Exercise where warranted contractual : This will be exercised when required remedies vis-à-vis contractors, design and supervision consultants 3. Build a New Foundation Develop an action plan to strengthen : All managerial positions filled integrity risk management w/oversight by stable management team Clearly delineate PWD’s role (also make : This will be done. Already directions the KSTP the incubator of new towards PWD roll is given approaches) Augment as required the PMT staffing : i. Project Management Consultant being engaged ii. Probity Advisor being posted iii. Community liaison officer being posted Communicate GoK’s zero tolerance vis- : This will be done avis PMT and PWD officials as well as contractors and the public
Key controls as part of the Action Plan: A. Approval of variation orders and payments Reduce the number of officials involved : This was done in assessing and signing off on IPCs and variation orders “Force” contractors and supervision : Orders being issued consultants to explicitly certify compliance with contractual
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obligations Revise the Financial Management : This is being done manual to detail the process and individual accountabilities Consolidate in a decision memo to the : Project Director the view of engineers This is being arranged and finance staff Establish a service standard for the : This is already in place timeliness of approvals Don’t allow consultants and contractors : This will be followed strictly to take advantage of savings by adding what is not truly needed Update regularly an “exception report” : Will be done with all outstanding payment requests and variation orders; identified quality issues; planned and how tests; unavailability of machinery and of PMT, SC and contractor staff; any shortfall in PMT liquidity compared to received and expected payment before next tranche; and revised cost estimate compared to the contract price and original estimate B. Procurement of Goods, Works and Services Undertake a market survey of road : This is being arranged contractors to improve competition and reduce collusion risks Develop more precise cost estimate so : This will be done you can gauge if collusion risks are elevated Require independent bid certificates : This is being insisted Institute a code of conduct for PMT and : Will be instituted PWD officials re-reporting of misconduct, conflicts of interest etc., Apply an integrity due diligence : This will be followed checklist to spot in bids red flags of fraud, collusion and unbalanced bidding C. Quality Assurance Operationalize the committee recently : The committee chaired by the Chief
MONTHLY PROGRESS BRIEF – JANUARY 2018 PAGE 116
constituted to review compliance with Engineer, KSTP is reviewing the quality of quality control works periodically Create a quality assurance protocol : This has been developed and passed on to with clear escalation mechanism with the field Engineers. Quality audit as per the specific focus on structural/ bridge Quality Assurance protocol is underway works Organize monthly review meetings and : This is arranged quality clinics and discuss the exception report and assess compliance Make full use of the existing IT based : Quality Specialists position is included in the quality assurance system to enhance PMC. This will be developed with the help system to enhance transparency on of PMC quality assurance system Manage carefully integrity risks : Non conformance are recorded and associated with failed tests re-tests arranged after rectification D. Performance Management Develop a scorecard to track the : This is being arranged quality, timeliness, and price of the PMT’s work, and make it public – significant fraud and corruption always impact these indicators
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