Guelph Police Services Board PO Box 31038, Willow West Postal Outlet, Guelph, Ontario N1H 8K1 Telephone: (519) 824-1212 #7213 Email: [email protected]
OPEN MEETING AGENDA
THURSDAY, JULY 15, 2021; 2:30 p.m. LOCATION: Electronic Meeting Click here to access meeting via YouTube
Closed Session: 1:00 p.m. Open Session: 2:30 p.m.
1.0 Welcome and Introductions
2.0 Meeting Called to Order, Territorial Acknowledgment
3.0 Declaration of Conflict or Pecuniary Interest Information
4.0 Closed Session Resolutions (if any) Decision
5.0 Presentations/Delegations - None Information
6.0 Approval of the Open Meeting Minutes dated June 17, 2021 Decision
7.0 Approval of Agenda Decision
PART 1 - CONSENT Items on the Consent Agenda can be approved in one motion. Decision Prior to the motion being voted on, a member of the Board may request that an item be moved to the Discussion Agenda.
7.1 Headquarters Renovation & Expansion Report Information
7.2 Human Resources Report – Member Appointments Decision
7.3 Community Account Quarterly Report Information
7.4 2020 Financial Variance Report – Audited Year End Results Information
7.5 Professional Standards Quarterly Report Information
7.6 Board Correspondence Report Information
PART 2 – DISCUSSION
7.7 Capital Budget Presentation – Ten-Year Capital Decision Forecast: 2022-2031
7.8 Guelph Police Service 2020 Annual Report Information
7.9 Chief’s Monthly Report (verbal) Information Open Meeting Agenda Thursday, July 15, 2021 Page 2
7.10 New Business
8.0 Information Items Information
• Next Open Meeting: Thursday, September 16, 2021, 2:30 p.m., via Teams meeting, Livestreamed on YouTube (Note: There is no August Meeting).
• Zone 5 Meeting: Tuesday, September 14, 2021, 9:30 a.m., Location to be announced.
• CAPG’s 32nd Annual Conference – September 28th-30th, 2021 “Reimagining Community Safety: Inspiring Change”
9.0 Adjournment Decision
003
Guelph Police Services Board PO Box 31038, Willow West Postal Outlet, Guelph, Ontario N1H 8K1 Telephone: (519) 824-1212 #7213 Email: [email protected]
OPEN MEETING
MINUTES – JUNE 17, 2021
An Open meeting of the Guelph Police Services Board was held by teleconference call on June 17, 2021, pursuant to sections 11.4 and 20.7 of Guelph Police Services Board By-Law 136 (2009), on June 17, 2021 commencing at 2:30 p.m.
Present: R. Carter, Chair G. Cobey, Chief of Police P. McSherry, Vice-Chair D. Goetz, Deputy Chief of Police R. Curran, Member J. Sidlofsky Stoffman, Legal Services C. Guthrie, Member C. Billings, Member C. Polonenko, Executive Assistant
Guests: Sarah Bowers-Peter, Program Coordinator Crime Stoppers Guelph Wellington, Inspector Steve Gill, John Robinson, Research and Development
1.0 Welcome and Introductions
2.0 Meeting Called to Order and Territorial Acknowledgment
Chair Carter called the meeting to order at 2:35 p.m. by teleconference call between the attendees and gave Territorial Acknowledgement.
3.0 Declaration of Conflict or Pecuniary Interest
There were no declarations of conflict or pecuniary interest.
4.0 Closed Session Resolutions
Moved by C. Guthrie Seconded by C. Billings THAT the Guelph Police Services Board support the Big Brothers Big Sisters Golf Fore Kids’ Sake Tournament in the amount of $750 with funds to be paid from the Community Account. - Carried -
5.0 Presentations/Delegations: Crime Stoppers Guelph Wellington Annual Report – Sarah Bowers-Peter, Program Coordinator
Sarah Bowers-Peter presented the 2020 Annual Report. In 2020, with the assistance of CEBA funding and United Way – Guelph and Guelph Community Foundation funding, they could transition to remote operations. Because of this, not one day of taking tips was missed. Remote work will be continued as they find new ways to engage with the 004 Open Meeting Minutes June 17, 2021 Page 2 of 5
community.
There were 783 tips, $71,270 in property, cash and illegal drugs recovered, 33 charges laid and 8 cases cleared by the end of 2020. Many fundraising opportunities had to be cancelled, however, the shredding event was very successful. Fundraising will be a crucial focus in the coming year. CSGW has become very active on social media.
Ms. Bowers-Peter also sits on the boards of the Ontario Association of Crime Stoppers and Canadian Crime Stoppers Association, allowing Guelph Wellington to have a provincial voice. CSGW won several top awards again this year, including the Best Student Engagement Award for the EPACT Program (Educate Parents and Children Together). A parents only presentation was created online to educate parents on how to keep their children safe online. This was a partnership with Detective Constable Hugh Currie.
R. Carter thanked Ms. Bowers-Peter for an excellent presentation and asked her to pass on to her Board his appreciation for the work that Crime Stoppers does to keep the community safe.
Sarah Bowers-Peter left the meeting at 2:53 p.m.
6.0 Approval of Minutes
Moved by C. Billings Seconded by C. Guthrie THAT the Minutes of the Open Meeting held Thursday, May 20, 2021 be approved as presented. - Carried –
7.0 Approval of Agenda
Moved by R. Curran Seconded by C. Billings THAT the Guelph Police Services Board approve the Open Meeting agenda as presented. - Carried -
Moved by R. Curran Seconded by C. Billings THAT the Guelph Police Services Board adopt Part 1 – Consent Agenda, as identified below. -Carried-
Part 1 – Consent Agenda
7.1 Headquarter Renovation and Expansion Report That the Report titled “Police Headquarters Renovation and Expansion Project” and dated June 17, 2021, be received for information.
7.2 Human Resources Report – Member Appointments THAT Cassidy Whitehouse be appointed as a part-time member of this Service effective June 7, 2021.
005 Open Meeting Minutes June 17, 2021 Page 3 of 5
7.3 Ratification of Motion Approved by Electronic Vote THAT the Guelph Police Services Board approves the amendment to the Community Account Policy, BD-01-002 at section 2.6 to now read “Community Account funds will not be approved to: (a) Cover a Community Organizations accumulated deficit or debt; or (b) Support political organizations, events or activities.
7.4 Board Correspondence Report That the report titled “Open Meeting – June 17, 2021 Board Correspondence Report” and dated June 17, 2021 be received for information.
Part 2 – Discussion Agenda
7.5 Repeat Offending in Guelph Report
Chief Cobey introduced Inspector Steve Gill and John Robinson of Research and Development. Inspector Gill is involved in the community safety project. This report provided the Board information regarding the current situation where individuals are repeatedly arrested and released, and this is a concern for the Guelph community and Guelph’s City Council, as well as many other communities, police leaders and governing bodies. The Chief emphasized that many community wellness issues are involved in these conversations, and we must be mindful of vulnerable individuals who are subject to homelessness, addictions, and mental health crises.
The concerns are supported by the following data. Over a recent 17-month period, 20 individuals who are the subjects of this report, were arrested 225 times and charged with 1,255 offences. Property crime and breach of release conditions/ probation comprise the majority of the charges. Therefore, with regard to these 20 individuals, they were released pretrial 120 times by police and 45 times by justices over the 17 months. The majority of the people in the report have underlying issues and support mechanisms need to be put in place.
Recent changes to the Criminal Code through Bill 75 (in force December 18, 2019) compel the release of arrested individuals at the earliest stage and on the least onerous conditions appropriate to the circumstances. It also requires police officers and justices to give particular attention to aboriginal and those belonging to a vulnerable population when making release decisions as they are overrepresented in the criminal justice system. It is likely that there will be more pretrial releases without conditions due to the impact of changes to the Criminal Code regarding release provisions. With fewer conditions placed on them, there will be fewer charges stemming from violation of release conditions. The matter of repeat offences of the other types, such as property crime, drug, weapons and persons charges, is a concern.
Insp. Gill noted that over the years, there has been a change in philosophy, as incarcerating did not lower crime rate. Police Services cannot reduce reoffending through arrest and detention, but can attempt to reduce crime through education, prevention and enforcement, and importantly, through working with community stakeholders to support the overall health and wellbeing of our community.
006 Open Meeting Minutes June 17, 2021 Page 4 of 5
There was discussion, which included the following: • Persons who commit crimes of violence are more likely not to be released. • There were more releases during this past year of COVID-19. • With s. 493.1 of the Criminal Code being a directive statement to officers, a totality of circumstances must be considered. • A fair question to ask is where the balance is on the other side of justice for the victims, especially of property crime. • From the education/prevention perspective, the Downtown Team is engaging business owners, the public is being told to lock their vehicles, etc. • It is difficult for the police to speak to the judicial side of this issue as it is a complex discussion with variables. • This report shows that there is judicial reform and also a community response required to deal with this issue. The report quantifies what is happening. • Data can be provided on the annual Crime Severity Index Report to see if the numbers are going down. • Discussions on the Community Safety Plan taking place could include this issue of re-offending, looking at a holistic approach. • The community can have some level of comfort because the overall crime severity index has fallen, including violent crime and Break and Enters.
Moved by C. Guthrie Seconded by C. Billings THAT the Board receive the Repeat Offending in Guelph Report for information and that we forward this report to our PRIDE partners for their information to share across other Services so they can see the good work done by the Guelph Police Service and can consider it as well. -CARRIED-
7.6 Chief’s Monthly Report
1) Chief Cobey thanked those in public health and the community for the successful rollout of the COVID-19 vaccine. To date, 80% have received first doses.
2) He and CMHA Executive Director Helen Fishburn are having discussions in the community stakeholders regarding the IMPACT expansion to 24/7 coverage. He will continue to update the Board on developments. Mayor Guthrie reported that he shared the IMPACT report given to the Police Services Board with the Ontario Big City Mayors’ Caucus for cities with 100K population or more. It was very well received. All saw the need and the importance of advocacy to upper levels of government.
3) The Catholic School Board is maintaining the High School Resource Program for this year and discussions continue with the Public School Board to see how the Service can best support the schools and students. 007 Open Meeting Minutes June 17, 2021 Page 5 of 5
7.7 New Business – There was no new business reported.
8. Information Items
• Next Open Meeting: Thursday, July 15, 2021, 2:30 p.m., via Teams meeting, Livestreamed on YouTube
• CAPG Governance Summit (virtual): Policy Development in Police Governance: Wednesday, June 30, 2020, 11:00 a.m. – 3:00 p.m. (Rod Curran attending – registration up to 10 people. Please advise Cheryl if you can attend.)
• Zone 5 Meeting: Tuesday, September 14, 2021, 9:30 a.m., Location to be announced.
9. ADJOURNMENT
Moved by C. Billings Seconded by P. McSherry THAT the Open meeting of the Guelph Police Services Board adjourn as at 3:43 p.m. - CARRIED –
R. Carter, Chair C. Polonenko, Executive Assistant
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GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE CHIEF OF POLICE
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: Tuesday, July 6, 2021
SUBJECT: POLICE HEADQUARTERS RENOVATION AND EXPANSION PROJECT
PREPARED BY: GPSHQ Renovation Liaison Derek McNeilly
APPROVED BY: Deputy Chief of Police Daryl Goetz
RECOMMENDATION:
For information only.
SUMMARY:
To provide the Board with an update on the Police Headquarters Renovation and Expansion Project.
STATUS REPORT FOR THE MONTH OF JULY 2021:
The construction schedule continues to be monitored by the CoG and GPS with an anticipated occupancy reflected by PMSI for September 2021. Final deficiency review to be completed by the end of October. Several previously identified deficiencies have been resolved in the past month with more anticipated shortly. This will allow the GPS to move several operational units and civilian staff into new spaces in the next 1-2 months.
Weekly site meetings with PMSI, the architect, CoG and GPS continues to occur providing updates and planning for next works to be completed.
The site continues to be provided with excellent housekeeping by PMSI. They ensure safety for their trades, GPS personnel and visitors to HQ, and are constantly in contact with the GPS and CoG to ensure upcoming works are identified in order to prevent any conflict with ongoing police operations.
Some of the completed work this past month includes:
• Walls completed with drywall, taping, mudding, sanding for 2nd floor office spaces • The painting company has mobilized to site and has commenced office primer painting on the 2nd level
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• Continuation of C-channel steel installation for structural openings on the 1st level • New steel base plates for column installations • Demolition of old forensic chemical room and all plumbing lines underneath the room have resulted in new walls constructed, drywalled and awaiting painting • Demolition of 3rd level ceiling in north stairwell • Framing, drywall and lintel installations for new fire hose cabinets in gym and basement level • Roof top mechanical screens and louvers have been delivered and some have been installed • Epoxy of through bolt process for columns on north side area • Completion of sprinkler line near firing range • Fire rated sprinkler riser completed near north stairwell • Electrical trade coring floor and installing floor monuments for electrical/data for office/meeting rooms on 3rd level • Installation of new stairs and railing for generator access • Installation of safety railing from mechanical penthouse onto roof area • Completion of the masonry wall at the rear of cellbock
For the next month we anticipate:
• Complete installation of new interior window frames for offices on the 2nd and 3rd levels • Finalize floor levelling on the 2nd level • Commence tiling and flooring of all washrooms on the 2nd and 3rd level, complete flooring in remaining offices on the 3rd level • Completion of north stairwell with new lighting, fire alarm and T-bar ceiling • Exterior stucco company to return to site • Roofing company to return to site • Completion of roof top mechanical screen installations • Completion of through bolt ballistic deflectors and reinstatement of the exhaust system to bring range back into service for GPS use • Completion of final painting for 3rd level offices and main corridor, and commencement of painting on the 1st and 2nd levels • Installation of new handrails in stairwell A • Continuation of structural steel supports on main level • Commence moving of existing office furniture in storage to new offices on the 3rd level
STEERING COMMITTEE:
The Steering Committee continues to meet twice each month and provide oversight on the project. The City of Guelph (CoG) project manager, Ken VanderWal, continues to work with GPS project staff, while engaging the architect, contractor and bonding company to move the project to completion.
FINANCIAL REPORT:
PMSI is constantly making progress in identifying deficiencies and completing deficiency work previously identified on the project. The CoG continually engages the bonding company to ensure all deficient items and the completion of the project are done as quickly as possible. Site meetings continue weekly with all stakeholders, including the GPS as end-user of the facility.
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CORPORATE STRATEGIC PLAN:
This project continues as it relates to objective eleven of the 2016 - 2018 Guelph Police Service Business Plan to successfully complete the renovation and expansion of the Guelph Police Service Headquarters building. 1. Complete the police headquarters renovation and expansion on time and on budget in partnership with the City of Guelph. 2. Ensure business continuity during the project, including having new procedures and practices in place for the completed headquarters building. 3. Develop a communications plan regarding the Guelph Police Service headquarters renovation targeting the public and Guelph Police Service members.
FINANCIAL IMPLICATIONS:
The CoG Project Team is assessing the remaining work to complete the project against the approved budget of $34.1M (PS0033).
ATTACHMENTS: none
Page 3 of 3 011 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE CHIEF OF POLICE
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: Thursday, July 15, 2021
SUBJECT: MEMBER APPOINTMENTS
PREPARED BY: Jaclyn Millson, Human Resources Advisor Kelley McKeown, Human Resource Services Manager
APPROVED BY: Daryl Goetz, Deputy Chief
RECOMMENDATION: THAT the Guelph Police Services Board review and approve member appointments as reported.
SUMMARY: A proposal for staff appointments is presented to the Guelph Police Services Board for review and approval.
REPORT: A board motion is required to appoint Robert Smith as a First Class Constable with our Service effective July 05, 2021.
Robert was formerly a Police Constable with Peel Regional Police Service.
MOVED THAT:
• Robert Smith be appointed as a full-time member of this Service effective July 05, 2021.
FURTHER THAT: A board motion is required to appoint Kyle Winters as a First Class Constable with our Service effective July 05, 2021.
Kyle was formerly a Police Constable with the Peel Regional Police Service.
MOVED THAT:
• Kyle Winters be appointed as a full-time member of this Service effective July 05, 2021.
CORPORATE STRATEGIC PLAN: Guelph Police Service is committed to attracting, recruiting, developing and retaining members in a manner that will support a workplace that is reflective of our community. By doing so, the Service will achieve excellence in our service delivery and provide quality and innovative services that are valued by our stakeholders. Page 1 of 2 012
FINANCIAL IMPLICATIONS: The compensation and benefit costs for this position will be contained within the overall budget.
ATTACHMENTS: Nil
Page 2 of 2 013 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
CHAIR’S OFFICE, GUELPH POLICE SERVICES BOARD
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: July 15, 2021
PREPARED BY: Cheryl Polonenko, Executive Assistant, Guelph Police Services Board
SUBJECT: COMMUNITY ACCOUNT QUARTERLY REPORT (April 1 – June 30, 2021)
PREPARED BY: Cheryl Polonenko, Executive Assistant to the Guelph Police Services Board
APPROVED BY: R. Carter, Chair
RECOMMENDATIONS: For information only.
REPORT: As of June 30, 2021 Community Account balance was $73,312.65. During the second quarter of 2021, there were the following community account transactions:
Receipts: Interest $ 9.831 Police Auctions $ 26,106.72 Found Cash $ 207.93 Total Receipts: $26,324.48
Matured GICs $ 4,910.61 (in trust for the SOA and GPA)
Disbursements: Professional Fees – Tonin & Co. $ 875.75 Bank Service Charges $ 4.00 Community and/or police groups $ 7,750.002 Total Disbursements: $ 8,429.75
1 Includes interest from the matured GICs.
2 Groups receiving funds: Guelph Humane Society ($2,500) (in remembrance of the late Cst. Jennifer Kovach) Michael House ($500) Guelph Neighbourhood Support Coalition ($4,000) Big Brothers Big Sisters ($750)
Investments: All but one GIC remains in the amount of $7,091.15 and will mature on September 3, 2021. The GIC held in trust for the SOA/GPA matured on April 6, 2021 in the amount of $4,919.09 and was deposited into the community account to be held in trust for the GPA and SOA to determine how to use it. Page 1 of 2 014 COMMUNITY ACCOUNT QUARTERLY REPORT (April 1 – June 30, 2021)
Review Engagement: On May 20, 2021, the Community Account Policy was changed to allow an auditor to perform the Review Engagement on the account for a period of 5 years, after which it must be put out for tender. Tonin & Co. will complete the 2021 review, that being the fifth year of his engagement. It will go out for tender for the 2022 – 2026 period.
ATTACHMENTS: Nil
Page 2 of 2 015 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
FINANCIAL SERVICES DIVISION
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: Thursday, July 15, 2021.
SUBJECT: 2020 FINAL FINANCIAL VARIANCE REPORT
PREPARED BY: Lisa Pelton, Financial Services Manager
APPROVED BY: Daryl Goetz, Deputy Chief of Police
RECOMMENDATION: For information
SUMMARY: The purpose of this report is to share with the Guelph Police Services Board the final 2020 operating variance results. The City of Guelph City Council has reviewed and approved the 2020 audited consolidated financial statements at the City Council meeting in June.
BUDGET SURPLUS: The final Guelph Police Services 2020 operating surplus had a minor change from the April Board report resulting from a utility accrual adjustment and is $417,996 (Appendix A). The 2020 results represent a positive 0.9% variance to the full year operating budget. This surplus was requested to be transferred to the Police Operating Contingency Reserve and approved by City Council. The audited Police Reserve balances are provided below.
Police Reserve Balances at Year End:
Reserve Description 2017 (000's) 2018 (000's) 2019 (000's) 2020 (000's)
Police-101 Sick Leave $ 4,021 $ 4,005 $ 3,981 $ 4,268
Police-115 Operating Contingency $ 150 $ 189 $ 189 $ 607
Police-158 Capital $ 3,930 $ 2,599 $ 2,533 $ 1,794
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AUDITED FINANCIAL STATEMENTS: Annually, City Council is required to review and approve the City of Guelph’s Audited Consolidated Financial Statements as required under the Municipal Act 2001. The Consolidated Financial Statements include the results of the Guelph Police Services Board. Although not specifically required by the Municipal Act, the Audit Committee has also requested that City staff present unconsolidated financial statements because it provides more transparent and relevant information for Council members. The Guelph Police Services Board unconsolidated financial statement can be found in Appendix B of this report. A reconciliation between the regular Operating budget variance reports (Appendix A) and the unconsolidated financial statements (Appendix B) is explained on the following page. A number of the transactions that are included in the unconsolidated financial statements are not recorded in an assigned Guelph Police Service business unit in the financial reporting software therefore are not included in the quarterly variance reports.
2020 Actuals ($K):
OPERATING BUDGET EXPENDITURES: Net Operating deficit (Appendix B: Financial Statement) $47,328
Less: Employee Future Benefits (Actuarial Study) 2,447 Interest on long term debt 651 Operating Expenses included in capital 18
Add Operating Portion of: Net contributions to / (from) reserves 1,011
Equals: Net Budget (Appendix A: Variance Report) $45,223
STRATEGIC PLAN 2019 - 2021: Priority 2: The need to review police resources and how they are deployed to better meet the needs of the community and members.
FINANCIAL IMPLICATIONS AND/OR RISKS: There are no direct financial implications arising from this report, however this information has been reflected in the 2020 annual audited financial statements prepared by City staff.
ATTACHMENTS: Appendix A: 2020 Operating Variance Report Appendix B: 2020 Statement of Revenue and Expense, Unconsolidated Financial Statement
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Appendix A
Police Operating Variance Report As at December 31, 2020 (brackets indicate a favourable variance)
Approved YTD YTD YTD YTD
Final Budget Actuals Budgets Variance Variance %
Revenue User Fees & Service Charges (629,700) (472,467) (629,700) 157,233 25.0% Product Sales (800) (91,898) (800) (91,098) (11,387.3%) External Recoveries (53,500) (69,197) (53,500) (15,697) (29.3%) Grants (2,143,300) (2,280,869) (2,143,300) (137,569) (6.4%) Total Revenue (2,827,300) (2,914,431) (2,827,300) (87,131) (3.1%)
Expense
Salary & Wages Permanent Salaries 32,403,000 30,464,842 32,403,000 (1,938,158) (6.0%) Temporary Salaries 97,400 219,207 97,400 121,807 125.1% Overtime 1,003,100 1,815,274 1,003,100 812,174 81.0% Special Duty 105,200 70,624 105,200 (34,576) (32.9%) Total Salary & Wages 33,608,700 32,569,947 33,608,700 (1,038,753) (3.1%) Employee Benefits 10,171,200 9,333,146 10,171,200 (838,054) (8.2%) Other Compensation (Sick Leave Payout) 400,000 513,538 400,000 113,538 28.4% Total Salary, Wage & Benefits 44,179,900 42,416,631 44,179,900 (1,763,269) (4.0%)
Purchased Goods Administration & Office Expenses 77,000 68,398 77,000 (8,602) (11.2%) Fleet, Equipment & Vehicle 109,800 131,246 109,800 21,446 19.5% Utilities & Taxes 272,000 303,695 272,000 31,695 11.7% Operating 277,000 276,808 277,000 (192) (0.1%) Personnel Supplies 221,800 241,382 221,800 19,582 8.8% Computer Software 456,900 583,362 456,900 126,462 27.7% Total Purchased Goods 1,414,500 1,604,891 1,414,500 190,391 13.5%
Purchased Services Repairs & Maintenance 380,600 355,714 380,600 (24,886) (6.5%) Communications 503,500 512,324 503,500 8,824 1.8%
Training/Travel 638,000 476,633 638,000 (161,367) (25.3%)
Professional Services 1,557,100 1,615,070 1,557,100 57,970 3.7%
Contracted Services 4,000 3,058 4,000 (942) (23.6%) Rental/Leases 102,900 161,654 102,900 58,754 57.1% Permits/Approvals 406,400 107 406,400 (406,293) (100.0%) Total Purchased Services 3,592,500 3,124,560 3,592,500 (467,940) (13.0%) Financial Expenses 16,000 17,438 16,000 1,438 9.0% Total Expense 49,202,900 47,163,520 49,202,900 (2,039,380) (4.1%)
Internal Charges/Recoveries Internal Charges 378,900 1,559,034 378,900 1,180,134 311.5% Internal Recoveries (1,113,000) (584,620) (1,113,000) 528,380 47.5% Total Internal Charges/Recoveries (734,100) 974,414 (734,100) 1,708,514 232.7%
Net Budget 45,641,500 45,223,503 45,641,500 (417,997) (0.9%) City of Guelph 018 Guelph Police Services Board - Schedule 6 Statement of revenues and expenses year ended December 31, 2020 ($000's) 2020 2020 2019 Budget Actual Actual $ $ $ Operating fund Revenues User charges 630 468 585 Contributions 2,143 2,589 2,412 Other revenue 54 166 113 2,827 3,223 3,110 Expenses Salaries, wages and employee benefits 44,180 44,864 43,291 Interest on debt - 651 480 Materials 1,416 1,607 1,328 Purchased services 3,083 2,975 2,874 Rents and financial expenses 525 183 162 Internal charges 378 271 139 49,582 50,551 48,274 Net operating deficit (46,755) (47,328) (45,164) Capital fund Revenues Contributions - 593 2,612 Other revenue - (18) (753) - 575 1,859 Expenses Amortization of tangible capital assets - 2,115 1,366 Assets under construction - 4,019 6,618 - 6,134 7,984 Net capital deficit - (5,559) (6,125) Add: net contributions from reserves 2,885 4,090 9,708 Less: debt principal repayments - (1,114) (849) DRAFT2,885 2,976 8,859 Total combined net deficit (43,870) (49,911) (42,430)
Page 47 019
GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
OFFICE OF THE CHIEF OF POLICE
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: July 15, 2021
SUBJECT: PROFESSIONAL STANDARDS SECOND QUARTER REPORT 2021
PREPARED BY: Lester Tang, Sergeant, Professional Standards
APPROVED BY: Andrea Ninacs, Inspector, Executive Services Daryl Goetz, Deputy Chief
RECOMMENDATION:
Information only.
SUMMARY:
The following statistics encompass complaints and investigations that have been undertaken during the period from April 1st to June 30th, 2021.
REPORT - SECOND QUARTER:
PUBLIC COMPLAINTS - O.I.P.R.D. UPDATE:
In the second quarter of 2021 the Guelph Police Service received 16 new public complaints through the Office of the Independent Police Review Director (O.I.P.R.D.). 9 were screened-out and 7 were referred back to Professional Standards for investigation. 2 of these matters remain ongoing investigations. Guelph Police Professional Standards has also been assigned the investigation of an additional OIPRD complaint involving members of another police service. All outstanding matters stemming from public complaints made in the first quarter of 2021 have been concluded.
S.I.U. UPDATE:
There have been 4 new Special Investigations Unit (S.I.U.) investigation initiated in the first quarter of 2021 which remain ongoing. 1 matter from 2019 that resulted in a charge laid against a subject officer has resolved with a finding of guilt for the offence of assault and 2 matters from the first quarter of 2021 were resolved with no charges laid against the subject officials.
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INTERNAL UPDATE:
There has been 4 Chief’s complaint investigations initiated in the second quarter of 2021. 2 have been concluded this quarter and 2 are ongoing. 1 previously reported Chief’s Complaint from the third quarter of 2019 has concluded with loss of jurisdiction due to the member no longer being employed by the Guelph Police Service. 1 Chief’s Complaint commenced in the first quarter of 2018 is at the hearing stage with the matter scheduled to reconvene for a continuation during the third quarter of 2021.
LOCAL INQUIRIES:
In the second quarter of 2021, the Guelph Police Service Professional Standards Branch received 12 Local Inquiries. These Local Inquiries are in addition to the public complaints received through the O.I.P.R.D. and may be resolved at an early juncture without the matter becoming a formal public complaint filed with the O.I.P.R.D.
REQUEST FOR REVIEW:
There were 0 requests to review incidents investigated by Professional Standards received in this quarter.
CORPORATE BUSINESS PLAN:
Champion our community and our members which will assist with community satisfaction with the Guelph Police Service.
FINANCIAL IMPLICATIONS:
At the present time, the costs are contained within the 2021 Guelph Police operating budget.
Page 2 of 2 021 Guelph Police Services Board
Open Meeting – July 15, 2021 Board Correspondence Report
• June 17, 2021: Welcome letter to new hire, Cassidy Whitehouse
• June 22, 2021: Big Brothers Big Sisters of Guelph – Community Account funding ($750)
• June 25, 2021: Canadian Association of Police Governance Call for Nominations and Notice of Annual Meeting (attached)
• June 29, 2021: Letter of support for Expansion of the IMPACT Team in Guelph; Marianne Walker, President and CEO of Guelph General Hospital (attached)
022
Cheryl Polonenko
From: Canadian Association of Police Governance (CAPG)
ATTENTION: This email originated from a sender outside the Guelph Police Service. Please avoid clicking links or opening attachments from external senders unless you are certain it is safe to do so. Information System and Microsoft will never ask for your account information via email.
View this email in your browser The following message is an exclusive CAPG member communication sent solely to the designated CAPG liaison. Kindly distribute this email to all members of your organization.
CALL FOR NOMINATIONS and NOTICE OF MEETING
CAPG’s 32nd Annual Meeting - September 30th, 2021
Guelph Police Services Board,
On behalf of the CAPG Nominations Committee, we are pleased to invite nominations to the Canadian Association of Police Governance (CAPG)’s Board of Directors for the term 2021-2022.
Please submit your nomination forms electronically to the attention of, Chair, Nominations Committee at [email protected] before August 18, 2021
If you have any questions, please feel free to send them to me via [email protected] or via [email protected] email.
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Please also see attached Notice of Meeting & Agenda for our 32nd ANNUAL GENERAL MEETING held virtually on Thursday, September 30, 2021.
Sincerely, Jennifer Malloy
Attachments: CAPG Call for Nominations Notice of Meeting & Agenda
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32nd ANNUAL GENERAL MEETING A G E N D A Thursday, September 30, 2021 VIA ZOOM – Details for log in to follow
1. Call to Order and Introduction 2. Establishment of Quorum 3. Approval of Agenda for the 32nd Annual Meeting 4. Announcement of CAPG Award for Excellence in Police Governance 5. Confirmation of Minutes of the 31st Annual Meeting held virtually on Saturday, October 31, 2020 6. Nomination’s Committee Report and Election of a slate for the Board of Directors a. Nominations from the Floor if required 7. Treasurer’s Report 8. Receive the Financial Statements and Auditor’s Report for 2021 Fiscal Year 9. Appointment of Auditor/Public Accountant for the 2022 Fiscal Year 10. Members’ Resolutions 11. President’s Report 12. Committee Reports: a. Research & Policy Committee b. First Nations Police Governance Council c. Governance Committee d. Conference Committee e. Advocacy Committee 13. Additional Business 14. Closing Remarks and Adjournment 025
CALL FOR NOMINATIONS 32nd ANNUAL GENERAL MEETING Thursday, September 30, 2021
On behalf of the CAPG Nominations Committee, we are pleased to invite nominations to the Canadian Association of Police Governance (CAPG)’s Board of Directors for the term 2021- 2023.
The following chart lists the positions that are currently vacant on the CAPG Board of Directors and those terms that will expire at the Annual General Meeting to be held on Thursday, September 30, 2021.
All directors whose terms expire in 2021 are eligible to run for election for an additional one or two-year term BUT this provision does not preclude any other eligible and interested candidates from submitting their own nomination for the vacancy. The chart below lists the eight vacancies by province or designation.
Province Vacancies British Columbia 1 Director (1 eligible director Am Naqvi, Nelson) Alberta 1 Director Saskatchewan 1 Director Manitoba 1 Director Ontario 2 Directors Nova Scotia 1 Director (1 eligible director Wayne Talbot, Truro) First Nations 1 Director
Nominations are an important responsibility of our members. The effectiveness and success of our Association depends on the strength and quality of our volunteer Board. It
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is up to you to propose nominees who will bring the necessary competencies and commitment.
CAPG By-Laws state:
5.1 Number of Directors The Board shall consist of the number of Directors specified in the Articles. If the Articles provide for a minimum and maximum number of Directors, the Board shall be comprised of the fixed number of Directors as determined from time to time by the Members by Ordinary Resolution or, if the Ordinary Resolution empowers the Directors to determine the number, by resolution of the Board. At least two (2) Directors shall not be Officers or employees of the Corporation or its affiliates. 5.2 Composition of the Board The Board shall be comprised of representatives of the geographic regions of Canada represented by its Members. The Nominations Committee shall be responsible for preparing a slate of nominees for election by the Members which complies with these By-laws and the operating policies of the Corporation. In addition, if permitted by the Articles, the directors may appoint one or more additional directors who shall hold office for a term expiring not later than the close of the next annual meeting of Members, but the total number of directors so appointed may not exceed one-third (1/3) of the number of directors elected at the previous annual meeting of Members. 5.3 Qualifications In addition to the qualifications for directors set out in the Act,
(a) Only those individuals who are appointees of a Police Board which is a Member of the Corporation or a representative of a Non-Police Board Organization which is a Member of the Corporation, are eligible to be elected as directors of the Corporation; and
(b) Candidates nominated for election to the Board must reside in the province or territory in which the Police Board or Non-Police Board Organization is located. 5.4 Election and Term of Directors The Directors shall be elected by the Members at each annual meeting of Members for which an election of Directors is required. Each Director shall be elected to hold office for a term expiring not later than the close of the second annual meeting of Members following the election, at which time each such Director shall retire as a Director, but, if qualified, shall be eligible for re-election. When more than one qualified nomination is received for the same vacancy the Nominations Committee will advise that this will require an election to be held by ballot at the Annual General Meeting. Each candidate will be given time to address the members to support their election.
Following the receipt of nominations and identification of eligible candidates, the Nominations Committee will present a slate for election at the Annual General Meeting on September 30, 2021.
Attached to this document are the following:
• Schedule A is the form to be used by all nominees along with the form to indicate
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areas of interest or expertise.
Please submit your nomination forms electronically to the attention of Chair, Nominations Committee at the following address: [email protected] or [email protected] before Wednesday, August 18, 2021.
The deadline for receipt of nomination papers is Wednesday, August 18, 2021. The members of the Nominations Committee are: • Mary Collins, Victoria, British Columbia • Micki Ruth, Edmonton, Alberta • Darlene Brander, Saskatoon, Saskatchewan • Sandy Smallwood, Ottawa, Ontario • David Walker, Bridgewater, Nova Scotia
If you have any questions, please feel free to send them to me via [email protected] or via [email protected] email.
Sincerely
Jennifer Malloy Sent on behalf of the Nominations Committee
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Schedule A: Nomination Form
TO BE SIGNED BY BOARD/COMMISSION CHAIR/VICE CHAIR AND NOMINEE:
We , being members in good standing of
CAPG, nominate for the position above.
We also confirm that: • We are members in good standing of the Association • The nominee resides in the province where our Police Board/Commission is located • The nominee is willing to commit to the Association for at least a one-year or two-year term • The nominee will commit to attend the annual conference of CAPG • The nominee has the financial support* of our Police Board/Commission to cover the cost of his/her attendance at the CAPG annual conference • The nominee is able to participate in a two-hour bi-monthly teleconference board meeting; and • The nominee is willing to sit on at least one working committee and actively participate in the work of that committee.
Signature: Name: (please print)
Chair of Board/Commission NOMINEE: I being a member of, consent to this nomination. I am currently a (provincial, municipal, citizen appointment) representative on my police board/commission and I have years left to serve. I am eligible for another reappointment for years.
Address: Telephone: Fax: Email: Date
Signature: Name: (please print)
Return this form by email to [email protected] or [email protected] by AUGUST 18, 2021
DECLARATION OF INTEREST TO SERVE ON THE EXECUTIVE I am interested in putting my name forward for the following position(s) for the 2021-2022 term: POSITION NAME President Vice President Treasurer Secretary
*Due to the current pandemic and restrictions to in-person travel, the financial commitment needed by your board is limited to attendance at the next CAPG annual conference. Moving forward the financial commitment may increase.
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SCHEDULE B – Areas of Interest or Expertise
Experienc Interest e Governance – research on police governance Policy development for police governance authorities Advocacy on legislation effecting police governance authorities First Nations Police Governance Governance – emerging issues on board composition and appointments Conference and educational program development Innovations in crime prevention Victims services Team building and leadership development Risk management Labour Relations Human resources Strategic planning Knowledge of federal, provincial, municipal governments Contacts, networking, especially on a national level Community engagement Proposal and grant writing Information Technology Marketing & public relations Fundraising & special events Business administration, especially non-profit Accounting & Finance in non-profit Legal, especially non-profit & tax-law
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June 29, 2021
Letter of Support for the Expansion of the IMPACT Team in Guelph
This letter is in support of the expansion of the IMPACT team to offer 24/7 coverage in Guelph. It is evident that the pandemic has contributed to many more people experiencing mental health and addiction issues who need a qualified health professional to assist them during a crisis. The current IMPACT services along with the Guelph Police Services has provided a much needed service in our community that has resulted in improved safety for all.
Guelph General Hospital continues to see an increase in the number of patients accessing emergency mental health and addiction services. Our team acknowledges that the IMPACT program does reduce the number of patients who need to be transferred to the Hospital’s Emergency Department to access mental health and addiction services. Approximately 2/3 of patients who have had contact in the community with the IMPACT workers are diverted from hospitals.
When patients are referred to hospital by the IMPACT team, many of the patients received are those that have been apprehended under the Mental Health Act. When the patient arrives in the ED, they arrive with a completed mental health assessment, providing for a more seamless transition of care for the patient and improving patient satisfaction.
Guelph General Hospital is pleased to support the expansion of the IMPACT team.
Sincerely,
Marianne Walker President and CEO Guelph General Hospital 115 Delhi Street Guelph, ON N1E 4J4 031
2022‐2031 Capital Estimate July 15, 2021 032
City Capital Guidance
Changes from last years Process: • In 2020 the Board approved a 1 year Capital budget and received a 9 year Capital Forecast.
This years Process as provided by the City: • 3 year Capital Budget 2022-2024 • 7 year Capital Forecast 2025-2031 to ensure all projects are captured • GPS is included in the Emergency Services program of Work 033 GPS Budget Development Process
• Meets Guelph Police Service 2019 - 2023 Strategic Plan Priorities
• Considers unspent capital capacity, equipment condition & current costs
• New capital requirements for the Service
• Budget development resulted in a increase of $6.7M compared to last year’s forecast (2022 – 2030)
• Increased 2022-2024 gross request by $0 034
10‐Year Capital Forecast
• 10‐year capital forecast totals $37 million • Categories include: – Vehicle Growth – Facilities & Equipment Lifecycle – Facilities Upgrades – Deployment Strategy (City Project) – Body Worn Camera – Information Technology Hardware – Body Armour – Furniture – NS Patrol & Field Support Equipment – Executive / Administration Equipment – Investigative Services Equipment – Fleet & Fleet Equipment Replacement – Police Regionalized Information Data Entry (PRIDE) Equipment 035
2022‐2024 Capital Budget
2022-2024 Capital Budget Requests • Request of $8,572,500 • 0.0% increase over Prior Year Forecast
– We have been able to maintain a 0% increase over the 3 years by deferring the 4th Floor Renovation. – Applying Surplus Funds from the Digital Information Management (DIMs) Project to the Body Worn Camera Project – Funding all Lifecycle requests using surplus 036 New Capital Budget Requests 2022‐2024 Body Worn Camera • Increase of $5,140.4K over prior approved
• Previous approved amounts: • Body Worn Camera $543.4K • Digital Information Management (DIMs) $215.9K
• 3 Full Time Staff (Operating Costs $372.6K / year) 037 New Capital Budget Requests 2022‐2024 Fleet Expansion • Increase of $283.4K over prior approved • IT Equipment required $96.1K 2022 Request • 4 Utility Hybrid Vehicle Uniform • Additional Operating Costs ($14.8K per vehicle) • Transfer 1 vehicle to the Professional Development Recruiting Unit (PDRU) • Additional Operating Costs ($10.4K / year) 2023 New Request • 1 Utility Hybrid Vehicle Uniform • Additional Operating Costs ($14.8K per vehicle) 038 New Capital Budget Requests 2022‐2024 Police Regionalized Information Data Entry (PRIDE) Equipment • Increase to the Capital budget of $285.4K • To align with new billing structure of the PRIDE Group budget process
Facility Upgrades – 4th Floor Renovation • Previous 2024 forecasted $2,213.8K • Requesting a deferral of $2,006.7K until 2025 • This will cover costs of requested increases 2022-2024 • Will have a better understanding of needs once full occupancy is obtained. 039 Capital Requests 2022‐2024
Included in the previous forecast with no increase requested Fleet Equipment • 14 Havis CF-33 Docks ($40K) • 6 E- Bikes ($28K) • Additional operating ($400 / bike)
IT Equipment • Automated License Plate Reader for Uniform Vehicle ($34K) • Additional operating ($4.5K / year) 040
2025‐2030 Capital Forecast
2025-2030 Capital Budget Requests • Request of $25,181,305 Includes: – Increase over 2025-3030 Forecast of $6,724K
The Increased Requests are mainly due to the following Lifecycle and New Requests: – Facilities Lifecycle Maintenance $242.6K – Fleet Vehicle Lifecycle and Equipment $920.8K
New Request from 2025-2030: – Facility Upgrades – 4th Floor Renovation $2,006.7K – Body Worn Camera $3,277.8K – PRIDE Group Capital $600K – Approved Drug Screening Equipment - $14.3K 041
2031 New Capital Forecast
2031 Capital Forecast Request • Request of $3,303,682 Includes: – Facilities & Equipment Lifecycle ($63K) – Body Worn Camera ($796.8K) – Information Technology hardware($1,014.5K) – Body Armour ($50K) – Furniture ($25K) – Neighbourhood Services Patrol & Field Support Equip. ($80K) – Executive / Administration Equipment ($105K) – Investigative Services Equipment ($57K) – Fleet & Fleet Equipment Replacement ($1012.4K) – Pride Group Equipment ($100K) 042
Resolution
• THAT the Guelph Police Services Board receive the 2022-2024 Capital Budget in the amount of $8,572,500 and that this request be forwarded to the September Board meeting for approval; and
• THAT the Guelph Police Services Board receive for information the 2025 to 2031 Capital forecast in the amount of $28,485,000 043
Next steps
• Board approval of Capital Budget September 16 • Operating Budget presentation to Board September 16 • Board approval of Operating Budget October 21 • Budget presentation to City Council November 16 • Council Budget Delegations November 18 • Budget approval by City Council December 1 044 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
FINANCIAL SERVICES
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: Thursday, July 15, 2021
SUBJECT: TEN YEAR CAPITAL BUDGET AND FORECAST: 2022 - 2031
PREPARED BY: Lisa Pelton, Manager, Financial Services
APPROVED BY: Daryl Goetz, Deputy Chief of Police
RECOMMENDATION: THAT the Guelph Police Services Board receive the Guelph Police Service 2022 to 2024 Capital Budget in the amount of $2,246,700 in 2022, $3,206,800 in 2023, and $3,119,000 in 2024 and that this request be forwarded to the September 16, 2021 Board Meeting for approval; and THAT the Guelph Police Services Board receives the Guelph Police Service 2025 to 2031 Capital Forecast in the amount of $4,687,900 in 2025, $2,954,300 in 2026, $7,307,100 in 2027, $2,947,800 in 2028, $3,408,700 in 2029, $3,875,500 in 2030, and $3,303,700 in 2031 for information and planning purposes; and THAT the Board forward this information to the City of Guelph Council.
SUMMARY: Section 39 of the Police Services Act requires that a municipal Police Services Board submit operating and capital estimates to the municipal council that will show amounts required to maintain the police service and provide it with equipment and facilities. At the direction of the Guelph Police Services Board, a ten-year capital estimate (2022 to 2031) has been prepared by the Senior Leadership Team for required capital projects, and is presented for review.
BUDGET SCHEDULE: The City of Guelph has communicated the following dates for the 2022 budget process including:
• November 5: Budget document released publicly • November 16: Budget presentation (Council meeting) • November 18: Budget public delegations (Council meeting) • December 2: Budget approval (Council meeting)
PROCESS AND GUIDELINE: The Guelph Police Service Finance team received communication from the City regarding the 2022 Budget Process Guideline on May 27, 2021. In these communications, staff received information about this year’s budget process and approach to budget development. Page 1 of 6 045
As part of the internal Guelph Police Service budget process, the budget was reviewed to ensure it meets the priorities of the Strategic Plan. The previous year’s capital forecasts were updated to reflect actual expenditures, equipment condition assessments and approved budget changes. A request for a revised 2022-2031 forecast was sent to all project owners for review. New capital requests were compiled for the 2022 to 2024 years and presented to the Senior Leadership Team (SLT) and the Executive Team for further review and approval.
CAPITAL FORECAST OVERVIEW: The capital forecast is split into two components: replacement of existing capital assets (lifecycle replacement) and requests for new capital assets.
A capital asset is defined as a non-financial asset having physical substance that is acquired, constructed or developed and: • is held for use in the production or supply of goods; • has a useful economic life extending beyond an accounting period; • is to be used on a continuing basis; • is not for resale in the ordinary course of operations.
The following is a list of all capital projects in the ten year forecast: • Vehicles Growth • Facilities & Facilities Equipment Lifecycle • Facilities Upgrades • Deployment Strategy • Body Worn Camera • Information Technology Hardware • Body Armour • Furniture • Neighbourhood Services Patrol & Field Support Equipment • Executive/Administration Equipment • Investigative Services Equipment • Fleet & Fleet Equipment Replacement • Pride Group Capital
2022-2031 CAPITAL BUDGET AND FORECAST: The total amount being requested for the 10 year budget and forecast is $33,009,770, allocated as follows:
o 2022-2024 Capital budget $8,572,500 or 0% over 2021 forecast for the same period o 2026-2030 Capital forecast $25,181,300 or 36.4% over 2021 forecast for the same period o 2031 New Capital forecast $3,303,700
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2022-2024 CAPITAL BUDGET: A total of $8,572,500 is being requested in the 2022 to 2024 capital budget which represents a 0% increase over the 2021 Capital Forecast. The allocation of funds for the 2022-2024 request is illustrated below. Refer to Appendix A for a summary of the ten year budget and forecast.
Body Armour Furniture 2% 1% NS Patrol & Field Support Equip. IT Hardware 3% 28%
Executive/Administration Equip. Body Worn Cameras 2% 22%
Investigative Services Equip. 3%
Fleet & Fleet Equipment Replacement 28% Deployment Strategy 1%
Facilities Upgrades 2% Pride Group Capital 3%
New Vehicle Growth 5%
2025-2031 CAPITAL FORECAST An additional amount of $25,181,300 is being requested for 2025-2030 which is an increase to the prior year forecast of $6,724,000 or 36.4%, mainly due to the deferral of the 4th floor, the addition of the PRIDE Capital account as well as the increased costs related to the Body Worn Camera Project. A new forecast has been added to 2031 in the amount of $3,303,700.
Below are the highlights of the 2022 to 2031 Capital Budget and Forecast:
Vehicle Growth 2022-2024 Budget Request: $420,100 From 2022 to 2031 a total of $578,200 will be required for growth of Police Fleet.
In future years, additions to the vehicle fleet have been forecasted as 1 vehicle every 3 years in 2024, 2027 and 2030 for planning purposes, to ensure that there are adequate vehicles available for future officer growth. Equipment is also needed to outfit the new police vehicles including: computer equipment, a mobile radio, emergency and trunk equipment, striping, and prisoner partitions.
Additional requests to expand the fleet: • 2022 (4) Utility Hybrid Uniform Vehicles $348,400 (includes IT costs) • 2023 (1) Utility Hybrid Uniform Vehicles $88,700 (includes IT costs) o $14,800 additional operating costs per vehicle
Facilities Lifecycle 2022-2024 Budget Request: $33,500 A replacement plan based on equipment manufactures recommended life expectancy and maintenance plan has been prepared to ensure effective management of the heating, refrigeration and air conditioning for the new HQ. The list of equipment is partial and will be completed once all the equipment has been installed. The current 10 year lifecycle costs for the facility is $740,500. This list will be updated as equipment has been identified.
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Facilities Upgrades 2024 Budget Request: $207,100 A budget of $2,213,800 to outfit the fourth floor of the Police Headquarters was originally budgeted in 2024 but $2,006,700 has now been deferred until 2025. This deferral will allow the Service to proceed with this Capital Budget without increasing the 2022-2024 budget. Also, as we have not taken occupancy of the current building it was decided to defer the 4th floor construction, leaving a minimal amount in 2024 for engineering and design. Costs were estimated for the 18,000 square footage that will be required for future growth. This project is included in the City’s Development Charges (DC) Background Study for partial funding.
Deployment Strategy 2022 Request $100,000 This project was added by City staff to ensure funding to provide consulting services for conducting a study to review optimal resource deployment for Guelph Police Service within the City of Guelph.
Body Worn Camera 2022-2024 Request $1,855,200 The ten year forecast required for this project is $7,052,700 which includes Tasers, BWC, unlimited storage and virtual reality training as well as IT Equipment for 3 new Full Time Staff. • Project additional operating costs: o $372,600 additional costs for 3 Full Time Forensic Video Staff
Information Technology (IT) Hardware 2022-2024 Budget Request: $2,420,200 The IT Hardware capital project includes Information Services equipment, such as computers, servers, radio costs, fleet equipment required for new vehicle purchases and the replacement of service issued mobile devices. The ten year forecast required is projected to be $11,543,700.
The total capital request to replace service issued mobile devices in 2022-2024 is $70,500, with a total 10 year cost required of $232,500.
The agreement for Radio’s is scheduled to be renewed in 2027 at a cost of $3,786,800.
New requests: • 2022-2024 – Computer Equipment for Fleet Growth $96,100 • 2024 - Automatic License Plate Reader (ALPR) $32,000 o operating cost $4.500 / year
Body Armour 2022-2024 Budget Request: $141,400 The ten year forecast for life cycle replacement of regular body armour, heavy duty tactical body armour and ballistic helmets is projected to be $615,400. There are no new requests and body armour related to new staff will be considered in the operating budget. All body armour have manufacturer established expiry dates, in addition to an annual inspection to ensure that all body armour is in good, safe condition.
Furniture 2022-2024 Budget Request: $58,800 There are no new capital requests for furniture and an estimate of $212,800 will be required over the 10-year period. The capital project for furniture includes the lifecycle replacement of furniture at both the police facilities. It is expected that the Police building renovation and expansion project will result in greater furniture requirements.
Neighbourhood Services Patrol & Field Support: 2022-2024 Budget Request: $283,000 The ten year forecast for the lifecycle replacement of tactical equipment including various specialized equipment is $777,000.
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New requests in 2026-2027: • Approved Drug Screening Equipment (ADSE) $14,300
This equipment was purchased through a grant, and has been added should a grant no longer be available when the equipment requires replacement.
Executive and Admin Equipment 2022-2024 Budget Request: $177,700 $757,700 is required across the 10-year forecast for equipment utilized in the areas of Property, Courts, Training (including firearms), as well as general police equipment lifecycle replacement. There are no new requests for this area.
Investigative Services Equipment 2022-2024 Budget Request: $220,200 An amount of $901,200 is required over the 10-year forecast for equipment utilized in the areas of Tech Crimes / ICE, Ident, and Intel. There are no new requests for this area.
Fleet Vehicle and Equipment 2022-2024 Budget Request: $2,369,900 From 2022 to 2031 a total of $10,579,100 will be required for replacement of police vehicles and fleet equipment. This project also includes general costs that are required to prepare a vehicle for the road including striping and installation of lights which is an extension of the total cost of a vehicle. The amount of funding required for this project fluctuates with the number of vehicles replaced in each year.
New Fleet requests in 2022: • Transfer 1 vehicle into the fleet to the area of Professional Development and Recruiting. o Increase in operating costs $10,400 New Equipment requests: • E Bikes o 2022 (3 units) $13,800 (operating costs $1,050/year) o 2023 (3 units) $14,000 (operating costs $1,050/year) • Havis CF-33 Docks o 2022 (6 units) $14,700 o 2023 (10 units) $25,000
The Guelph Police Service Information Technology Unit began transitioning to the new Panasonic CF-33 model rugged laptops, and all marked vehicles will be equipped with this model over the next 3 years. As all marked vehicle changeovers are completed, this new setup is required to accommodate the new CF-33's. The new capital request is required as the current CF-31 docks will not work with these new CF-33 work stations.
Police Regionalized Information Data Entry (PRIDE) 2022-2024 Budget Request: $285,400 $985,400 is forecasted to be required across the 10-year forecast for PRIDE Capital. The PRIDE Group now separates the capital from the operating budget and includes items such as network equipment, servers and security in capital.
CONCLUSION The attached three year budget and seven year forecast is presented for review by the Guelph Police Services Board. This budget and forecast reflects the need to focus on asset management and provides for adequate funds to meet the Service’s capital needs. Budget balances and equipment conditions have been reviewed and adjusted in the forecast while also balancing the flexibility required to react to new requirements.
Page 5 of 6 049
STRATEGIC PLAN 2019 - 2023: Priority 2: The need to review police resources and how they are deployed to better meet the needs of the community and members.
FINANCIAL IMPLICATIONS AND/OR RISKS: Effective in 2021, the City funds our capital by charging our operating budget with the necessary transfers to reserves to be able to fund our capital requests. In future budget cycles, an increase to the Services’ lifecycle replacement needs related to the HQ Building should be expected. These needs may not be currently fully incorporated in the 10-year forecast.
ATTACHMENTS: Appendix A: 2022 Budget Schedule Appendix B: Capital Budget and Forecast 2022 to 2031 Appendix C: Vehicle Replacement Summary
Page 6 of 6 050
Appendix A - 2022 Budget Calendar (as of May 1, 2021) Internal GPS Process GPS Board Process City of Guelph Process
April May June July August September October November December Deadlines 4 111825 4 111825 1 8 152229 6 132027 3 101724 6 132027 5 121926 2 9 162330 7 1421 28 Board Budget Guideline and Calendar May 20, 2021 SLT Budget Kick off April 1, 2021 City Budget Calendar Distribution TBD City Budget Manual TBD
Capital Budget
Capital Budget Template distribution February 19, 2021 Capital Budget Templates due to Finance April 16, 2021 Board Capital Presentation July 15, 2021 Board Capital Approval September 16, 2021 Submission to City Finance (DRAFT) June 18, 2021
2020 Operating Budget
Strategic Staffing Meeting April 20, 2021 Operating Budget Template distribution April 19, 2021 Operating Budget Template due to Finance May 7, 2021 Payroll Budget Template due to Finance May 25, 2021 Finance Committee September 9, 2021 Board Operating Presentation September 16, 2021 Board Operating Approval October 21, 2021 Submission to City Finance (DRAFT) June 18, 2021
2021 Budget City Council
City Council Budget Presentation November 16, 2021 Public Delegation Night November 18, 2021 City Council Budget Approval December 1, 2021 051
Appendix B ‐ 2022 ‐ 2031 Capital Forecast
Capital 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Account Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast 10 Yr Fcst ‐ New Vehicle Growth PS0067 277,200 70,700 72,200 ‐ ‐ 76,700 ‐ ‐ 81,400 ‐ 578,200 Facilities & Facilities Equip. Lifecycle PS0068 13,300 15,900 4,300 10,000 35,000 27,000 116,000 25,000 431,000 63,000 740,500 Facilities Upgrades PS0072 ‐ ‐ 207,100 2,006,700 ‐ ‐ ‐ ‐ ‐ ‐ 2,213,800 Deployment Strategy PS0074 100,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 100,000 BWC / CEW / DEMs / Training PS0078 442,700 706,300 706,200 706,300 706,200 718,700 737,400 755,800 776,300 796,800 7,052,700 Information Technology Hardware PS0079 511,100 1,020,600 888,500 363,400 635,700 4,600,500 860,600 940,100 708,700 1,014,500 11,543,700 Body Armour PS0080 39,600 40,800 61,000 72,000 96,000 56,000 67,000 88,000 45,000 50,000 615,400 Furniture PS0081 19,200 19,600 20,000 21,000 21,000 22,000 22,000 23,000 20,000 25,000 212,800 NS Patrol & Field Support Equipment PS0082 62,500 153,700 66,800 51,000 97,000 140,000 47,000 51,000 28,000 80,000 777,000 Executive/Administration Equipment PS0083 69,100 47,800 60,800 46,000 84,000 61,000 20,000 165,000 99,000 105,000 757,700 Investigative Services Equipment PS0084 81,000 86,600 52,600 127,000 37,000 128,000 57,000 40,000 235,000 57,000 901,200 Fleet & Fleet Equipment Replacement PS0085 563,300 927,300 879,300 1,184,500 1,142,400 1,377,200 920,800 1,220,800 1,351,100 1,012,400 10,579,100 PRIDE Group Capital PS0087 67,700 117,500 100,200 100,000 100,000 100,000 100,000 100,000 100,000 100,000 985,400 Total Capital Expenditures $ 2,246,700 $3,206,800 3,119,000$ 4,687,900$ 2,954,300$ $ 7,307,100 $2,947,800 3,408,700$ 3,875,500$ 3,303,700$ $37,057,500 052
Appendix C Vehicle Replacement Summary
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 By Department Fleet # $ # $ # $ # $ # $ # $ # $ # $ # $ # $ # Vehicle For Replacement 58 479,100 12 636,200 18 619,200 14 907,800 23 865,700 19 1,065,400 19 625,100 13 944,100 22 1,014,100 20 741,900 18 Uniform Hybrid 24 247,000 5 403,200 8 411,200 8 209,600 4 428,000 8 491,400 9 222,800 4 511,200 9 579,000 10 236,400 4 NR Uniform 5 ‐ ‐ ‐ ‐ ‐ ‐ 209,600 4 53,500 1 ‐ ‐ 222,800 4 56,800 1 ‐ ‐ 236,400 4 Canine Hybrid 2 ‐ ‐ ‐ ‐ ‐ ‐ 104,800 2 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 115,800 2 ‐ ‐ Traffic Hybrid 5 98,800 2 ‐ ‐ 102,800 2 52,400 1 107,000 2 ‐ ‐ 111,400 2 56,800 1 115,800 2 ‐ ‐ Drugs 6 20,200 1 103,000 5 21,000 1 107,000 5 21,800 1 111,500 5 22,700 1 116,000 5 23,600 1 120,500 5 Intel 6 40,400 2 82,400 4 42,000 2 85,600 4 43,600 2 89,200 4 45,400 2 92,800 4 47,200 2 96,400 4 IS‐Ident 1 ‐ ‐ 47,600 1 ‐ ‐ ‐ ‐ 50,600 1 ‐ ‐ ‐ ‐ 53,700 1 ‐ ‐ ‐ ‐ Court 1 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 34,600 1 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Command Centre 1 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 373,300 1 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Admin Pool 2 72,700 2 ‐ ‐ ‐ ‐ ‐ ‐ 78,700 2 ‐ ‐ ‐ ‐ ‐ ‐ 85,200 2 ‐ ‐ HEAT 1 ‐ ‐ ‐ ‐ ‐ ‐ 52,400 1 ‐ ‐ ‐ ‐ ‐ ‐ 56,800 1 ‐ ‐ ‐ ‐ Tactical 4 ‐ ‐ ‐ ‐ 42,200 1 86,400 2 47,900 1 ‐ ‐ ‐ ‐ ‐ ‐ 47,500 1 52,200 1 Vehicle Holdbacks 31 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Grand Total 89 479,100 12 636,200 18 619,200 14 907,800 23 865,700 19 1,065,400 19 625,100 13 944,100 22 1,014,100 20 741,900 18 053 GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●
Legal Services Division Office of the Chief of Police
TO: Chair Robert Carter and Members of the Guelph Police Services Board
DATE: July 15, 2021
SUBJECT: Annual Report
PREPARED BY: Judith Sidlofsky Stoffman, Legal Counsel
APPROVED BY: Chief Gord Cobey
RECOMMENDATION: For Information Only.
SUMMARY:
The Province’s Policing Standards Guideline (AI-011) establishes a Framework for Annual Reporting which provides police services with guidelines for the information to be included in annual reports. That information includes, inter alia
• An organizational overview of the police service; • The police service’s performance objectives and indicators and the results achieved during the previous fiscal year relating to the police service’s provision of community- based crime prevention initiatives, community patrol and criminal investigation services; • Emergency calls for service; • Violent; property and youth crime and clearance rates for those categories; • Road safety; • The actual cost of policing for the previous fiscal year; and • Initiatives underaken by the police service to promote, implement and evaluate problem- oriented policing
REPORT:
Historically, this Service’s Annual Report was tabled in September of the year following the calendar year to which the Report applied making the Report some nine months out of date insofar as informational timeliness and/or relevancy was concerned .
With oversight of the production of the Annual Report falling under the purview of Legal Services effective September 2020, the objective of tabling the Annual Report before the Board in the second quarter of the calendar year following the year preceding was established.
I am pleased to inform the Board that this objective has been achieved through the joint dedicated Page 1 of 2 054
efforts of this Service’s Research and Development and Media Offices. Special acknowledgement must be given to Ms. Megan Pfeiffer, our University of Guelph Media Co-op Student who has worked hard to re-vamp the design of our Annual Report to ensure it contains easily readable information and understandable graphics for our community members to review.
The GPS 2020 Annual Report will immediately be posted as a PDF on the Service’s website.
CORPORATE BUSINESS PLAN:
N/A
FINANCIAL IMPLICATIONS:
N/A
ATTACHMENTS: N/A
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Photo taken pre COVID
Photo taken pre COVID 059
Guelph Police Services Board
Chief of Police
Inspector of Deputy Chief of Police Legal Services Executive Services
• Access to • Professional • Financial Services Manager of Financial Information Development • Materials Management Services • Research and and Recruiting Development • Professional
Manager of Human • Human Resource Standards Resource Services Services • Public Information
Manager of Information • Information System System Services Services
Inspector of • Communications • Data Services • Fleet Administrative Services • Facilities • Court Services • Property and Firearms
• Crime Analysis • Drug Enforcement • Forensics and Tech Crime • Intelligence Inspector of • Domestic Violence and High Risk • General Investigations and Special Projects Investigative Services • Serious Crime • Special Victims and Internet Child Exploitation • Fraud
•Community Mobilization •Labour Relations •Traffic Inspector of •Tactics and Rescue Unit/Critical Incident Response Team/ Canine Neighbourhood Services Field Support •Youth and Crime Prevention •Emergency Management
Inspector of • Neighbourhood Teams Neighbourhood (Platoon A,B,C,D) Services Patrol
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2019 2020
2019 VS 2020 Total Crimes Against the person 1207 1346 U�er Threats to Person 190 230 Criminal Harrasment 134 159 Extor�on 4 17 Robbery 41 57 Forcible Confinement 20 30 Total Assaults 600 630 Assault 390 402 Assault with Weapon or Causing Bodily Harm 136 154 Aggravated Assault 7 8 Total Sexual Viola�ons 199 176 Luring a Child via Computer 12 22 Sexual Assault 141 119 A�empted Murder 1 2 Manslaughter 0 1 Murder 2nd Degree 0 1 Murder 1st Degree 0 1 ¡
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065 Clearance Rate 2019 2020 2019 2020 Controlled Drugs and Substances Act 256 230 100.4% 106.5% Cannabis Act 24 24 91.7% 108.3% Youth Criminal Jus�ce Act 22 24 100% 100% Human Trafficking 0 1 N/A 0% 2019 VS 2020 18 1,764 126 530 603 £
25 2,159 121 526 684 TOTAL OTHER W E A P O N S POSSESSION OF FAILURE TO B R E A C H O F C R I M I N A L POSSESSION WEAPONS COMPLY WITH PROBATION CODE CONTRARY TO CONDITIONS ORDER
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2019 2020 % Variance Occurrences Clearance Occurrences Clearance Occurrence Clearance Number Rate* Number Rate Number Rate* Number Rate Rate* Rate Criminal Code Traffic Crime 242 167.8 244 100.8% 268 181.0 270 100.7% 7.9% -0.1% Dangerous Opera�on 34 23.6 36 105.9% 24 16.2 25 104.2% -31.4% -1.6% Flight From Peace Officer 11 7.6 12 109.1% 15 10.1 15 100.0% 32.8% -8.3% Impaired Opera�on/Related Viola�ons 136 94.3 133 97.8% 174 117.5 175 100.6% 24.6% 2.8% Failure to Stop or Remain 16 11.1 18 112.5% 11 7.4 11 100.0% -33.0% -11.1% Driving While Prohibited 45 31.2 45 100.0% 44 29.7 44 100.0% -4.8% 0.0% Not all crimes are shown. All crimes are accounted for in the totals Source: Guelph Police Service Records Management System *per 100,000 popoluation 2019 2020 Fatality, 6 Fatality, 2 Property Property Personal Damage, Damage, Injury, 1,780 Personal 3,572 390 Injury, 290
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2019 VS. 2020
DISOBEY SIGN 201 117 RED LIGHT - FAIL TO STOP 187 145 CARELESS DRIVING 368 253 SPEEDING 3,439 4,050
SEAT BELT VIOLATION 52 30
DRIVE, HAND-HELD COMMUNICATION DEVICE 103 95
DRIVE UNDER SUSPENSION 284 194 ¥¦ ¥ DRIVE, NO LICENSE 118 84 £ NO VALIDATION ON PLATES 741 266 NO CURRENTLY VALIDATED PERMIT 661 327
TOTAL HIGHWAY TRAFFIC ACT (HTA) VIOLATIONS 7,695 6,850
2019 2020 % Variance Occurrences Clearance Occurrences Clearance Occurrence Clearance Number Rate* Number Rate Number Rate* Number Rate Rate* Rate Cyber Crime1 335 232.3 130 39% 471 318.2 217 46% 37.0% 18.7% Hate Crime2 10 6.9 0 0% 11 7.4 5 45% 7.1% -
1 A cyber crime is “a criminal offence involving a computer as the object of the crime or the tool used to commit a material component of the offence.” Canadian Police College as quoted in Canadian Centre for Justice Statistics – Statistics Canada. 2010.
2 A hate crime is “a criminal violation motivated by hate, based on race, national or ethnic origin, language, colour, religion, sex, age, mental or physical disability, sexual orientation or any other similar factor.” (Canadian Centre for Justice Statistics – Statistics Canada. 2010. * per 100,000 population 068
Street Checks (i.e., Regulated Interac�ons) A�empted collec�ons 2 A�empted collec�ons where iden�fying informa�on was collected 2 Individuals from whom iden�fying informa�on was collected 2 Individuals not advised of right that they are "not required to provide iden�fying informa�on to the officer" and/or reason "why the officer is a�emp�ng to collect iden�fying informa�on about the individual" as it: might compromise the safety of an individual would likely compromise an ongoing police inves�ga�on might allow a confiden�al informant to be iden�fied might disclose the iden�ty of a person contrary to law, including the YCJA*
Individuals not given an Document of Interac�on (DOI) because the individual did not indicate that they wanted it 1 Instances where a DOI was not offered or given as it: might compromise the safety of an individual 1 might delay the officer from responding to another ma�er that should be responded to immediately A�empted collec�ons from individuals who are perceived by an officer to be: male 1 female 1 unknown A�empted collec�ons from individuals who are perceived by an officer to be: 0-17 18-29 30-49 1 50-69 1 70 or older unknown A�empted collec�ons from individuals who are perceived to be: Black, Aboriginal, Unknown, Mul�ple Visible Minori�es, Visible Minority, Not Included Filipino, La�n American, Southeast Asian, West Asian, Korean, Japanese, Arab, South Asian, Chinese White 2 A�empted collec�ons from neighbourhoods: One 1 Two 1 Determina�ons made by the Chief of Police that the informa�on entered into the database: Complied with limita�ons on collec�on set out in the Collection of Identifying Information in Certain Circumstances regula�on 2 Complied with limita�ons on the collec�on of informa�on; du�es to inform of rights and reasons for collec�ng, with excep�ons; document for individual - receipt, with excep�ons, as per sta�s�cal review ** Individuals of the Service permi�ed to access iden�fying informa�on to which access must be restricted 0 Chief of Police statement on the propor�onality of regulated interac�ons in Guelph: "Due to the very small sample size of attempted collections, the data are not statistically reliable for identifying trends regarding the proportionality of attempted collections in our community." *Youth Criminal Justice Act **too few entries into the database to conduct a sta�s�cal examina�on; review of each interac�on was completed
069 Total Calls For Service
¦ 72,599 75,214 ¦
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2019 2020 2019 2020 Public Complaints - Inves�ga�ons Use of Force Total Complaints by Type 30 44 Number of Incidents 86 50 Police Officer Conduct 26 40 Levels of Force Used 147 100 Service of the Police Service 3 2 Joint Forces Opera�ons and Internal Policies of the Police Service 1 2 Task Forces 2 7 Public Complaints - Resolu�ons* Projects Resul�ng in Charges 2 5 Freedom of Informa�on (FOI) Requests Withdrawn 5 5 Processed 496 420 Unsubstan�ated 10 11 Data Services Customer Service Resolu�on 0 1 Number of Record Checks 10,408 7,684 Informal Resolu�on 0 0 Volunteer Clearance 3,232 1,588 Informal Discipline 1 0 Non-Volunteer Clearance 7,176 6,096 Misconduct Hearing 0 0 Source: Units of the Guelph Police Service Not Proceeded with 60 PSA 9 27 Retained by OIPRD 0 1 ¢ Outsourced to Other Police Service 0 0 OCCPS/OIPRD Appeals 2 2 Decision Upheld 2 2 070
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Human Resources 2019 2020 Selected Cost Recovery 2019 2020 Population, City of Guelph 144200 148036 Alarm Fees $113,111 $84,260 Authorized Personnel (FTEs) 302.17 332.67 Actual Personnel (FTEs) 307.22 322.72 Police Record Check Fees $321,230 $261,858 Authorized Police Officers (FTEs) 205.5 222.5 Police Officer: Population Ratio (Actual Financial and Material Resources 2019 2020 698 703 constables, sergeants and staff sergeants)* Net Approved Budget $42,019,900 $45,641,500 Authorized Constables 164.5 181.5 Net Operating Expenditures $42,007,353 $45,223,504 Actual Constables 171.5 178.5 Policing Cost per Capita (Approved Budget) $291 $308
Overtime (hours) 43,989 36,379 Overtime per Member (hours) 143.2 112.7 Overtime Paid (hours) 30,768 24,913 Overtime Paid (%) 70 68 Cost of Overtime Paid ($) $1,409,901 $1,181,685
Sick Time (hours)** 15,345 17,868 Sick Time per Member (FTEs) (hours) 49.9 55.4 Injured on Duty (hours) 13,958 14,619 Injured on Duty per Member (FTEs) (hours) 45.4 45.3 *Previous calculations of this figure used the total authorized complement; changed to more accurately reflect the number of current officers on the road **2020 sick �me includes COVID related absenteeism 072
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