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October 31, 2018 E911 Executive Board 925 2Nd

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October 31, 2018 E911 Executive Board 925 2Nd 1.C.1 October 31, 2018 E911 Executive Board 925 2nd Street SW Cedar Rapids, IA 52404 To Whom It May Concern: Please accept the below appointments to the Linn County E911 Board to represent the City of Marion effective January 1, 2019: Primary – Chief Joseph McHale Secondary – Marion Public Safety Communications Center Manager Rhonda Kaczinski If you have any questions, please feel free to contact me. Thank you in advance for your assistance. Sincerely, Nicolas AbouAssaly Mayor 1.C.2 3933 Katz Drive Marion, Iowa 52302 www.cityofmarion.org council memo October 31, 2018 TO: Marion City Council CC: Marion City Manager, Lon Pluckhahn FROM: Marion Fire Chief, Deb Krebill RE: Architectural Firm Selection for Marion Fire Station #3 Exhibit(s): OPN RFQ and Finalists Fee Proposals On August 01, 2018, an RFQ (Request for Qualifications) for the professional design services was emailed out to 25 different architectural companies around the nation. (These companies were firms that I had met at various seminars and conferences that I have attended over the last couple of years). The RFQ was to seek out a qualified firm with expertise in architectural, engineering and related service to provide a complete scope of services pertaining to the planning and development of Marion Fire Station #3. The RFQ was also sent out as a media release and was placed on the city’s website. The RFQ’s were due to be submitted by August 31, 2018. A City of Marion committee was formed to review all submittals and to select the firm the committee felt was best suited for the Marion Fire Station #3 project. The committee consisted of: • Tom Treharne, Community Development Director • Elsworth Carmen, Administrative Services Director • Darin Andresen, Deputy City Engineer • Randy Strnad, City Council • Amanda Kaufman, Deputy City Manager • Jason Hansen, Deputy Fire Chief • Deb Krebill, Fire Chief On August 13, 2018, a “Question/Answer” session was held at Marion City Hall for all of the firms wishing to submit an RFQ. For the firms that were not able to attend, all questions and answers were posted on the city website for all of the absent firms to review. All firms were allowed to submit questions via email until August 24, 2018. Eleven (11) firms around the country submitted an RFQ for the privilege to provide design services for Fire Station #3. Non-Emergency Phone (319) 377-8237 [email protected] Emergency, Please Call 9-1-1 3933 Katz Drive Marion, Iowa 52302 www.cityofmarion.org The eleven architectural firms submitting RFQ’s were as follows: • Bray Architects – Wisconsin • Design Alliance – Waukee, Iowa • FEH Design – Des Moines, Iowa • Manns Woodward Studios – White Marsh, Maryland • Mitchell Associates Architects – Voorheesville, New York • Martin Gardner Architecture – Marion, Iowa • Neumann Monson Architects – Iowa City, Iowa • OPN Architects – Cedar Rapids, Iowa • Rohrbach Associate Architects – Iowa City, Iowa • Solum Lang Architects – Cedar Rapids, Iowa • WSKF (Williams, Spurgeon, Kuhl & Freshnock) Architects – North Kansas City, Missouri The committee chose four top candidates after review of the RFQ’s submitted. Those four finalists were: • Martin Gardner Architects • OPN Architects • Solum Lang Architects • WSKF Architects On October 8th, 2018, the four finalists provided presentations and were interviewed by the committee. Following those presentations and interviews, the committee could not come to a consensus, as three of the four came out tied for first place. The committee was advised to look over everything again, and to contact myself with their recommendations. I then, took the time to check with references of the three companies and took a look at projects the three companies had completed. After two weeks, the committee still felt all three firms would be a great choice for this project. OPN Architects was finally chosen for the following reasons: • Local firm • Project Manager would be Tate Walker, who led the team for the design of Madison, Wisconsin’s Fire Station #14 – Projected to be Madison’s FIRST Net Zero building. Tate is on the National LEED Board. Was part of a book about Biophillic Design. • Projects include: Madison Fire Station #14, Des Moines Fire Department Logistics/Training Center, General Mitchell Airport Air Rescue and Firefighting Facility, and Johnson County Ambulance Services/Medical Examiner’s Office. • Subcontractors for OPN have completed over 250 emergency station projects: Iowa City Fire Station #4, Johnson County Joint Communication Center, Linn County Emergency Ops Center, and Cedar Rapids Central Fire Station. • Fee Estimates equaled Actual Fee on projects submitted in RFQ Non-Emergency Phone (319) 377-8237 [email protected] Emergency, Please Call 9-1-1 3933 Katz Drive Marion, Iowa 52302 www.cityofmarion.org • Fee Proposal was a set percentage with no additional fees (second lowest of the four finalists @ 6.9%. Lowest was Solum Lang at 6.5%). (Some deduction in costs may be available due to another OPN project in same area). • Will include a consultant that will accumulate data on the utility usage and the biophillic design effects on firefighters’ mental health. Chief Hansen and I believe OPN will produce a fire station to not only be proud of, but, one that can be a showcase and an example of the design standards our city is wanting to embrace. If you have any questions or concerns, please do not hesitate to give me a call day or night. My personal cell phone number is 319-360-6270. – Fire Chief Deb Krebill Non-Emergency Phone (319) 377-8237 [email protected] Emergency, Please Call 9-1-1 Folio 1 HEADER Request for Qualifications New Fire Station & Department Headquarters Marion Fire Department | August 31, 2018 2 August 31, 2018 Dear Chief Krebill and the Selection Committee: On behalf of our design team, I am pleased to submit our qualifications for the design of the new Marion Fire Station #3 possible remodeling of Fire Stations #1 and #2. As the first new fire station in Marion in more than 20 years, we understand the importance of this project and have assembled a team of qualified, local talent and would be thrilled to be your partner in delivering a successful project. Our goal is to design a facility that will help the Marion Fire Department protect and serve its citizens long into the future. Such a facility requires the latest security techniques, state- of-the-art technology, an efficient workspace, and a thorough understanding of ideal flow and adjacencies. The first step is selecting a dedicated team with local knowledge of the community and experience designing these unique spaces. Our team not only represents both of those qualities, we are also proven together, having worked collectively on many Corridor projects, including the Johnson County Ambulance Service and Medical Examiner building. We believe we are the perfect partner for the City of Marion for this project for the following reasons: Understanding of Fire Department Culture Our experience with public safety facilities has given our team an understanding of and respect for the women and men who serve our communities. We understand the needs of your department are unique and therefore know appropriate questions to ask before starting design work. We will collaborate with all departments to define the vision, focus, and direction for a safety facility that meets the needs of every party involved, and ultimately ends with a facility in which your department, the city, and community take pride. Sustainable Design, Biophilia, and LEED Knowledge OPN has a long-standing commitment to the practice of environmentally sensitive and high-performance design. We 3 believe in creating healthy environments for our clients and in project by engaging these key stakeholders to synthesize developing strategies that utilize resources wisely. We understand complementary — and sometimes competing — interests into a zero-waste is very important as well as studying the possibility blended and shared vision for the project. of rain-water harvesting and potential LEED Certification. We Functional, Creative, Innovative, Value-Driven Design Solutions are excited about your vision of this Fire Station being a national benchmark for a successful biophilic design focused facility that Our client’s goals and objectives are at the heart of every can have a positive impact on fire fighter health and wellbeing. design decision. First and foremost, the building must be highly We welcome the opportunity to help the Fire Department with functional, not only meeting the needs of today, but considering post occupancy evaluations to track data and truly understand future needs while maximizing flexibility and adaptability. Second, the positive impact of the design. OPN is a national leader in this we look through the “value lens” on every decision, and discuss area led by our Sustainability Director, Tate Walker. how we will realize your vision in an innovative and creative way. Lastly, we work seamlessly with our cost consultant at each Neighborhood Compatibility phase to ensure the project is and remains on budget. From the We realize the importance of creating facilities that fit within first conversation with our client to the ribbon cutting, we believe their surroundings. The scale and aesthetic of the building need in strong, effective, and transparent communication between to reflect the goals and identity of Marion and the neighborhood. our design team and the owner’s core team. As a civic building, a fire department should inspire, respect, Quite simply, we cannot wait to show you what OPN and our and honor the work that is done within. Also, as we are currently consultant team can do to meet and exceed your expectations. completing drawings for the new Marion YMCA which will be We are committed partners in Marion’s rapid development, located across the street, we have unique insight on evolution of including projects like the aforementioned new Marion YMCA as the area and how the new fire station, along with the YMCA, can well as the new mixed-use development uptown.
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