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Project and Portfolio Management: Financial Management Module

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Project and Portfolio Management: Financial Management Module Data Sheet Application Development, Test & Delivery Project and Portfolio Management: Financial Management Module The Micro Focus® Project and Portfolio Management (PPM) Financial Management module manages your company’s portfolio with real-time visibility into financial performance, from budgeting through the collection of actual costs. Product Highlights planning of project and program budgets— Project and Portfolio Management Few organizations operate with “blank checks” that includes forecasted costs—through to the at a Glance: these days. Limited budgets require tough capture of actual costs as work is performed. • Robust data insight: Focus on what matters. decisions on what organizations commit to: From top down or bottom up data analytics, Focused projects that increase business Historical and Future Trending PPM provides hundreds of portlets with robust value, optimized service delivery, and reduced of Financial Information data to align corporate investments with costs. To make the best decisions, managers One of the keys to govern financial controls business strategy. need real-time visibility into budgets and actual effectively across your portfolio is ready ac- • Value-driven portfolio: Create portfolios that costs. But that’s not enough for success. They cess to the budgeted plan of record and ac- add faster value to your business. Monitor with also need simultaneous visibility into the proj- tual/forecasted costs. Financial trending and smart KPIs and take advantage of what-if ect, program or portfolio progress, status, and comparisons are available with PPM software scenarios to determine the right mix of deliverables versus investments. value being realized from these investments. point-in-time snapshots of the financial sum- In other words, for both projects that keep the mary information. This gives you the requisite • Enterprise Agile ready: Manage hybrid projects business running and initiatives that grow and real-time visibility needed to analyze approved (legacy or Agile). PPM integrates out-of-the-box with the most popular Agile tools including transform the business. The PPM Financial spend and forecasted costs, and quickly de- Management module provides all of this. ALM Octane, Agile Manager, CA Rally, Jira, termine if a whole portfolio or programs and VersionOne and others. projects are at risk of going over budget. Key Features Additionally, you can also assess the health Get Real-Time Visibility into of active programs/projects through earned Financial Performance value analysis. Configurable thresholds let you The PPM Financial Management module helps flag programs/projects as red, yellow, or green manage your company’s portfolio of propos- based on cost performance and schedule als, projects, applications, and operational performance. These views enable your project activities with real-time visibility into financial managers and executives to manage by excep- performance. It gives you the information and tion and priority rather than having to review processes required for making effective port- programs/projects in the portfolio haphazardly. folio management decisions, from top-down Data Sheet Project and Portfolio Management: Financial Management Module Align Budgets, Activities, and Costs Using current information and unlimited “what- if” scenarios, the PPM Financial Management module enhances a portfolio manager’s under- standing of current economic investment for an ongoing project under evaluation within the portfolio management process. This insight al- lows for faster and more educated decisions on which proposals, projects, and applications should be in the current portfolio mix. User-defined categories allow you to “slice and dice” your portfolio across multiple categories, including capital budgets, operating budgets, resources, expected benefit, realized benefit, project class, and asset class. In addition, you can view the breakdown of the portfolio by type of project, sponsoring group, or business ob- jective with just a few mouse clicks. With the PPM Financial Management module, you have real-time visibility into the financial performance of your entire portfolio as well as in-process projects and programs. Whether you’re interested in a single project or the entire portfolio, configurable portlets let you “subscribe” to the data that’s relevant to you. Figure 1. Holistic financial summary Whether it’s earned value, resource costs by task, project, or skill, benefits by sponsoring The PPM Financial Management module can How the PPM Financial Management organization, or realized savings and expendi- display an investment financial summary that Module Works tures to date, the PPM Financial Management provides visibility into historical and future The PPM Financial Management module pro- module can provide the information you need. spending. vides real-time visibility into plan of record budgets, forecasted and actual costs (both In addition, the PPM Financial Management Manage Risks labor/non-labor and capital expense/operating module helps you manage projects and activi- The PPM Financial Management module also expense), programs, projects, risks, and overall ties and balance your project portfolio in real delivers valuable risk management processes demand—without costly integrations to multi- time. With PPM software, updates for perfor- for proposals, projects/programs, and applica- ple data sources. Costs can be managed in any mance metrics are available when you need tions. These processes let you capture, docu- currency. Budgets are created for labor costs them—no more month-long delays while sta- ment, and manage risks as they are identified. and non-labor charges as well as capital and tus reports are built manually from multiple data Each risk is assigned a severity and probability operational expenditures. Financial snapshots sources. You can shift projects in the portfolio that should decrease over time as the risk is are available to track and report on changes management process based on performance mitigated. By capturing and tracking all risks, throughout the lifecycle of the investment. and new funding or the reallocation of existing your project managers and financial managers Dashboards elevate visibility into projects with funds and resources. You can concentrate on can better assess the true project health and capital expenditures, clearly identifying risk and making decisions rather than gathering data. decide upon corrective action. exposure. Actual labor hours from time sheets, And when management asks what value you project entries, or staffing profiles combine with could deliver with more funding, you can re- defined resource rates by skill set, individual, or spond with confidence using factual data. 2 other rules to calculate actual labor costs, us- you faster time to value and lower overall de- ■ Real-time, 24x7 information is offered ing flexible cost rates by resource, project, type ployment risk. through the PPM dashboard. of work, date range, and more. Key Benefits Micro Focus Software Services The PPM Financial Management module not ■ Visibility and financial governance Get the most from your software investment. only provides detailed views of project health, controls provide a real-time investment We know that your support challenges may it also helps you establish and manage the summary that presents accurate, financial vary according to the size and business-crit- budgeting lifecycle—from project proposal, details throughout the portfolio lifecycle, ical needs of your organization. Micro Focus justification, and review to project initiation, enabling your organization to align IT provides technical software support services execution, deployment, benefits realization, initiatives with business goals, manage that address all aspects of your software life- and maintenance. Costs are calculated auto- costs by exception, and improve the cycle. This gives you the flexibility of choos- matically where possible and otherwise en- accuracy of forecasts. ing the appropriate support level to meet your tered manually through an intuitive interface ■ Strategic and operational activities specific IT and business needs. Use cost- to take advantage of existing financial system become the touchstone for monitoring effective software support to free up IT re- investments. cost performance of all business sources, so you can focus on other business operations. Business stakeholders see priorities and innovation. Choose the Delivery Option That in real time the value that the Project Is Best for You Management Office (PMO) is delivering Software Support Services gives you: Micro Focus offers a flexible range of options to them. ■ One stop for all your software and to customers who are interested in making the ■ SOP 98-1 support uses a built-in hardware services saving you time with move to more effective project and portfolio capitalization method to reduce one call 24x7, 365 days a year management. PPM is offered as a Software-as- capitalization errors and uses built-in ■ Support for: VMware, Microsoft, Red Hat, a-Service (SaaS ) or as an in-house Project and portlets to bring needed visibility and SUSE Linux as well as Micro Focus portfolio management solution. Our unique and control. Insight Software delivery model can help reduce risk, shorten time-to-value, and decrease deployment ■ Earned value analysis automatically ■ Fast answers giving you technical costs. SaaS for PPM provides you with a ready- tracks and calculates earned value, expertise and remote
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