DURHAM COLLEGE OF APPLIED ARTS AND TECHNOLOGY PUBLIC MEETING OF THE BOARD OF GOVERNORS AGENDA
Date: Wednesday, December 9, 2015, 6:00 p.m. Location: Community Room, Gordon Willey Building, A144
A buffet dinner will be available beginning at 5:30 p.m.
Pages
1. CALL TO ORDER 2. INTRODUCTION OF GUESTS 3. ADDITIONS/DELETIONS TO THE AGENDA 4. CONFLICT OF INTEREST DECLARATIONS 4.1 Endorse Strategic Mandate Agreement Report-back Governor McKee Demczyk is responsible for preparing this report. 4.2 2016 Premier's Trade Mission to India Requires approval of president's travel. 5. PRESENTATIONS 5.1 Student Association: Purpose, Responsibilities and Contributions - Jesse 4 - 16 Cullen (Our Students) 5.2 The Experience Campaign - One Year Later - Carol Beam (Our Business, 17 - 34 Our Community) 5.3 The New Board Portal - Jennifer Clark and Cosette Kazarian
6. CONSENT AGENDA The following items will be addressed through the Consent Agenda unless specifically removed for separate attention, by request.
Item numbers: 7, 8.1, 11.1, 11.2.1, 12, 13.1 7. APPROVAL OF MINUTES OF THE BOARD OF GOVERNORS MEETING of 35 - 43 October 14, 2015 8. ACTIONS ARISING FROM PREVIOUS MINUTES 8.1 Program Advisory Committees: Listening to the Student Voice - E. Popp 44 - 46 (Our Students) 9. CHAIR`S REPORT
10. CO-POPULOUS GOVERNORS' REPORT - D. Allingham AGENDA PAGE 1 11. PRESIDENT`S REPORT 11.1 Durham College (All Pillars) 47 - 50 11.2 Colleges Ontario - Committee of Presidents
11.2.1 COP Meeting of October 20, 2015 51 - 54
11.2.2 COP Meeting of November 15, 2016 - D. Lovisa and E. Popp 55 - 57 12. COMMITTEE REPORTS 12.1 NOMINATING COMMITTEE Report 1 of December 7, 2015 - P. Macklin 58 - 58 13. CONTINUING BUSINESS 13.1 Program Advisory Committee Minutes - E. Popp (Our Students) 59 - 127 13.2 Receive Enrolment Update - MK. Oliver and E. Popp (Our Business) 128 - 131 14. NEW BUSINESS 14.1 Endorse Strategic Mandate Agreement (SMA) Report-back - D. McKee- 132 - 152 Demczyk (Our Students, Our Business) 14.2 Strategic Planning Framework - T. Doyle 153 - 155 14.3 Board Retreat Planning - P. Tremblay (verbal) 15. OTHER BUSINESS 15.1 Premier's Mission to India - Don Lovisa 16. INQUIRIES AND COMMUNICATIONS 17. UPCOMING EVENTS Board of Governors Team Building Event - January 13, 6:30 - 9:00 p.m. location TBC
Holiday Closure - December 24 - January 2 inclusive
Provincial Government 2016 Summit on Talent and Skills in the New Economy - January 20, Oshawa Campus (Not a DC event - for information only)
Centre for Success Celebration - January 14, 12:30 - 3:00 CRWC (contact Jennifer if you would like to attend)
First Lego League Competition - January 16, 7:30 a.m. to 5:00 p.m.; matches begin at 2:00 p.m., CRWC
Winterlicious - Jamie Kennedy Dinner - January 21, 7:00 p.m., Bistro '67, CFF (tickets available through Bistro '67 at 905.721.2000 x4255)
Bursary Scholarship Donor Reception - January 25, 5:30 p.m., Centre for Food
Alumni in the Pit - February 2, 10:00 a.m., Gordon Willey Building
Job Fair 2016, February 3, CRWC
AGENDA PAGE 2 18. MOVE TO IN-CAMERA SESSION 19. ADJOURNMENT
AGENDA PAGE 3 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • WHAT IS A STUDENT UNION? • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •
• • • • • • • • • • • • • • • • • • • • • • • • • DECEMBER 9, 2015 AGENDA PAGE 4 HISTORY AND PURPOSE
AGENDA PAGE 5 2 “To Speak is the first step to act”
Quebec cira 1970 AGENDA PAGE 6 3 STUDENTS AND SOCIAL CHANGE
AGENDA PAGE 7 4 Student Anti-War Movement STUDENTS AND SOCIAL CHANGE
Berkeley Student Anti-SouthAGENDA African PAGE 8 Apartheid Movement 5 STUDENTS AND SOCIAL CHANGE
Chilean AGENDAStudent PAGE Movement 9 6 STUDENTS AND SOCIAL CHANGE
#FeesMustFall: SouthAGENDA African PAGE Student 10 Movement 2015 7 STUDENTS AND SOCIAL CHANGE
Unlimited General Strike 2012: Quebec Student Movement AGENDA PAGE 11 8 THE SA @ DC & UOIT Letters Patent
• To organize students on a democratic, co-operative basis • Achieve necessary educational, administrative, and legislative change • Achieve a system of post-secondary education which is accessible to all, which is of high quality, and which is nationally planned; which recognizes the legitimacy of student representation • To build an environmental free or systemic societal oppression and decolonization; and to do all things that are incidental or conductive to these purposes
AGENDA PAGE 12 9 THE SA @ DC & UOIT
ADVOCACY • Appeals • Lobbying • Organizing SERVICES • Outreach Services • Clubs & Societies • Tuck Shop, EP Taylor’s SUPPORT • Legal Advice • Financial Aid • Health Plan
AGENDA PAGE 13 10 MOU
• MOU compromises the autonomy of the SA • Mandates representation on our Board and Executive, how vacancies are filled which contravenes our By-laws and democratic principles • College has right to representation on SA Board
AGENDA PAGE 14 11 MOU Article Eight states:
The SA must “ensure that the direct or indirect interests of the Student Association do not… conflict with the interests of the college.”
Article Eleven forbids the SA from making comments that “disparage” the college, “adversely affect the reputation of the college,” or “diminish public confidence” in the college. The college also reserves the right to remove democratically elected Durham College students from the SA Executive and Board if Article Eleven is violated.
AGENDA PAGE 15 12 IN CLOSING…
• SA cannot fulfill its mandate with current MOU • UOIT’s MOU is significantly less draconian • SA is accountable to students, not the college • The terms of the MOU are unconscionable, excessive and threaten the autonomy of the SA • Students are intellectual workers and it is critical that our labour is represented and protected by an independent, autonomous student union • Expectation that college will respect the autonomy of the SA and its role in our community
AGENDA PAGE 16 13 AGENDA PAGE 17 AGENDA PAGE 18 AGENDA PAGE 19 AGENDA PAGE 20 AGENDA PAGE 21 AGENDA PAGE 22 AGENDA PAGE 23 AGENDA PAGE 24 AGENDA PAGE 25 AGENDA PAGE 26 AGENDA PAGE 27 AGENDA PAGE 28 AGENDA PAGE 29 AGENDA PAGE 30 AGENDA PAGE 31 AGENDA PAGE 32 AGENDA PAGE 33 AGENDA PAGE 34
DURHAM COLLEGE OF APPLIED ARTS AND TECHNOLOGY BOARD OF GOVERNORS REGULAR MEETING Public Session - MINUTES
Date: October 14, 2015 Location: Community Room, Gordon Willey Building, A144
Members Present: Pierre Tremblay, chair Dan Borowec, vice-chair Nneka Bowen Ivan DeJong Darren Fisher Kevin Griffin Kristi Honey Rick Johnson Don Lovisa, president (ex-officio) Paul Macklin Debbie McKee Demczyk Charlie Qaqish Heather Quantrill Steve Stewart Jim Wilson
Members Absent: Doug Allingham Renate Ilse
Staff Present: Scott Blakey, vice-president, Administration Jennifer Clark, board secretary Tony Doyle, chief of staff Barbara MacCheyne, interim chief financial officer Meri Kim Oliver, vice-president, Student Affairs Elaine Popp, vice-president, Academic
Staff Absent: Janse Tolmie, associate vice-president, IT Services and chief information officer
FOR APPROVAL Minutes – Board of Governors meeting of October 14, 2015 – public session Page 1 of 9
AGENDA PAGE 35 1. CALL TO ORDER The meeting was called to order at 6:00 p.m.
2. INTRODUCTION OF GUESTS Guests were Jesse Cullen, Mike Guerard, Siraj Syed, of the Student Association Executive; Gail MacKenzie, Kym Crawford, Cassandra Mann and Cassandra Shea of the LEAP Program; Samantha Sinclair of ORSIE; Judy Spring, dean, School of Business and IT Management; Kevin Dougherty, Associate Dean, School of Interdisciplinary Studies; and Carol Beam, director, Communications and Marketing
3. ADDITIONS/DELETIONS TO THE AGENDA Moved by Governor Macklin Seconded by Governor Quantrill THAT the Update on the 2015-2016 Business Plan included in the In-Camera session agenda be addressed in public session as item 13.4. CARRIED. 4. CONFLICT OF INTEREST DECLARATIONS None.
5. PRESENTATIONS 5.1 Learning, Earning and Parenting Program (Our Students) Students, faculty and administrators shared their experiences in this program that supports young mothers as they study college-level courses for which they receive both a secondary school credit and a college credit that may be used to transfer to most Ontario colleges. Enrolment in the program has grown from 21 mothers in 2012-2013 to at Durham College
5.2 Student Association Petition Regarding Campus Food Services At their request, Jesse Cullen, president of the Student Association of Durham College and UOIT and Mike Guerard, vice-president, College Affairs, informed the Board about a petition undertaken regarding food services on campus. The SA learned of the renewed contract with the current food services provider at a UOIT Board meeting. As the SA also provides food services on campus they would have appreciated consultation. The SA obtained feedback from students on food needs, meal plan offerings, price and service provision, and requested the opportunity to be able to provide such input for consideration when the food services contract is coming due. A DC-UOIT-SA-ARAMARK Campus Food Committee has been struck as an outcome of the petition circulated during the summer; the Committee will meet for the first time next week. Healthy eating
FOR APPROVAL Minutes – Board of Governors meeting of October 14, 2015 – public session Page 2 of 9
AGENDA PAGE 36 options are the top priority of the Committee. Knowing of the existence of a proprietary student survey undertaken by Aramark, the SA will be undertaking its own survey to obtain student input.
It was noted that the Committee has broad representation from the relevant group and is similar to campus food service committee models that have been present on other post-secondary campuses for some time.
The Board expressed thanks to the student leaders for bringing this information to the Board’s attention.
6. CONSENT AGENDA 7. Minutes of the meeting of June 8 THAT the minutes of the June 8, 2015 meeting of the Board of Governors, public session, be approved as read.
11. President's Report on Durham College, received for information.
12.1 Executive Committee Report 1 of September 14, 2015 THAT the Executive Committee endorsed the Durham College AODA and ODA Plan 2015-2016 on behalf of the Board of Governors. THAT the 2015-2016 Annual Board Goals be approved by the Board of Governors. THAT the Board of Governors approves the revised Board Calendar 2015-2016 dated September 11, 2015, as amended. The timing to Endorse MYAA/SMA Report-back was moved from the October meeting of the Board of Governors to the December meeting. THAT the Board of Governors approves the Annual Board Work Plan 2015-2016 dated September 11, 2015, as amended. THAT the Board of Governors approves the proposed slate of attendees for the 2015 CCBE Board Orientation sessions and CO Higher Education Summit and the 2016 CICan Annual Conference.
12.2 Governance Review Committee Report 1 of September 28, 2015 THAT the Board of Governors approves the amendments and revisions to Board Policies on Board Members’ Code of Conduct; Staff, Student, Client and Visitor Treatment; and, General Executive Constraint, as presented.
FOR APPROVAL Minutes – Board of Governors meeting of October 14, 2015 – public session Page 3 of 9
AGENDA PAGE 37 13.1 Program Advisory Committee minutes
13.2 Final Verification Report on Program Advisory Committee Meetings THAT the Board of Governors receives this final update to the 2014-2015 Program Advisory Committee Compliance Report for information.
14.1 Annual Board Goals for 2015-2016
14.2 Annual Board Work Plan for 2015-2016 pulled from the Consent Agenda for amendment.
14.3 Annual Report on Accessibility Included for information only, as the report was approved by the Executive Committee on behalf of the Board of Governors on September 14, 2015.
14.4 Designation of "Head" Under FIPPA THAT the Board of Governors delegates all powers and duties of the “head” under the Freedom of Information and Protection of Privacy Act to the chief administrative officer.
Moved By Governor DeJong Seconded By Governor Fisher THAT the Board of Governors approves the balance of the consent agenda. CARRIED.
7. APPROVAL OF MINUTES OF THE BOARD OF GOVERNORS MEETING of June 8, 2015 Approved under the Consent Agenda.
8. ACTIONS ARISING FROM PREVIOUS MINUTES None.
9. CHAIR`S REPORT The chair commended college staff on the great success of the Harvest Dinner.
Moved by Governor Quantrill Seconded by Governor Honey THAT the chair, on behalf of the Board of Governors, congratulates Durham College staff who contributed to very successful inaugural Harvest Dinner. CARRIED.
FOR APPROVAL Minutes – Board of Governors meeting of October 14, 2015 – public session Page 4 of 9
AGENDA PAGE 38 Governor Ilse’s resignation was announced. Her resignation will take effect upon the appointment of her successor; recruitment is underway. Her active participation at Board and committee meetings was acknowledged and good wishes for success in her new employment in Ottawa were expressed. Governor Quantrill was recognized for her new roles as chair of the Governance Review Committee and Board Effectiveness Task Group.
10. CO-POPULOUS GOVERNORS' REPORT Tim McTiernan has been reappointed to a second term as president of UOIT. UOIT has approved the Campus Master Plan.
11. PRESIDENT`S REPORT 11.1 Durham College Received under the Consent Agenda.
12. COMMITTEE REPORTS 12.1 EXECUTIVE COMMITTEE Report 1 of September 14, 2015 Approved under the Consent Agenda.
12.2 GOVERNANCE REVIEW COMMITTEE Report 1 of September 28, 2015 Approved under the Consent Agenda.
13. CONTINUING BUSINESS 13.1 Program Advisory Committee Minutes (Our Students) Approved under the Consent Agenda.
13.2 Receive Final Report on Program Advisory Committee Verification for 2014- 2015 Received under the Consent Agenda.
13.3 GTA Comparison of MYAA Results This comparison was provided in response to a Board query regarding Durham College MYAA results and those of GTA colleges. The college’s performance in the five year period of the comparison is comparable to the other five GTA colleges in most respects. Differences are Durham College’s continuous and high rate of enrolment growth; strong retention rate; increase in employment rate compared to overall decline experienced by others; and, approach to experiential
FOR APPROVAL Minutes – Board of Governors meeting of October 14, 2015 – public session Page 5 of 9
AGENDA PAGE 39 learning. It was noted that plans are in development for a co-op style of experiential learning. Growth was intentional and strategic and supported by adjustment of existing and creation of new programs, increased pathways from university to college programs and regional demographic growth.
13.4 Business Plan Update This item was moved from the in-camera agenda to the public session agenda. A new system is being used to track progress of business plan objectives, in response to the Board’s request for a more user-friendly monitoring tool. Six objectives are completed, 31 are on track, two are on hold. One due to a hold-up caused by a third party will progress once program accreditation is received and one due to staffing vacancy which has now been filled.
Moved by Governor McKee Demczyk Moved by Governor Bowen That the Board of Governors receives the mid-year Business Plan Update for information. CARRIED.
14. NEW BUSINESS 14.1 Approve Annual Board Goals for 2015-2016 Approved under the Consent Agenda.
14.2 Approve Annual Board Work Plan 2015-2016 Approved with amendment under the Consent Agenda.
14.3 Annual Report on Accessibility (Our Students, Our People) Received under the Consent Agenda.
14.4 Approve Designation of "Head" Under FIPPA Approved under Consent Agenda.
14.5 Receive Student Association Audited Financial Statements and Budget (Our Students) Jesse Cullen, president of the DC and UOIT Student Association was present to field questions regarding the current year budget and 2015 audited Financial Statements.
FOR APPROVAL Minutes – Board of Governors meeting of October 14, 2015 – public session Page 6 of 9
AGENDA PAGE 40 Moved By Governor Macklin Seconded By Governor Johnson THAT the Durham College Board of Governors accepts the Student Association audited financial statements for 2014-2015 and the Student Association budget for 2015-2016 as partial fulfilment of the Agreement signed by the Durham College Board and the Student Association in September 2014. CARRIED.
14.6 Receive Initial 2015-2016 Enrolment Report (Our Business) Final enrolment figures will be known after the November 1 cut-off date. Preliminary figures indicate that 15 of the 24 Ontario colleges are experiencing a decline in accepted offers of admission. Durham College is anticipating modest growth. Initiatives undertaken by the College to increase number of applicants and subsequent conversion rates were described. International student enrolment is expected to increase again this year, with significant growth in both number of students and countries of origin experienced this year. Difficult to forecast as students’ ability to qualify for visas in their home countries is not easy to predict. It was noted that language-of-study is often a barrier to full participation in international study agreements with foreign institutions.
ACTION: Determine if the college tracks international student emigration data, in response to a question about the proportion who return to their country of origin verses those who remain in Canada upon graduation.
14.7 Approve Program Suspensions (Our Students) In response to input from relevant Program Advisory Committees and market research, new programs have been developed to better address industry needs and have been approved by the Board and MTCU. Pre-existing programs now need to be suspended.
Moved By Governor Bowen Seconded By Governor Stewart That the Durham College Board of Governors agrees to suspend the Journalism-Print and Broadcast, Ontario College Advanced Diploma, the Golf Facility Operations Management, Ontario College Diploma program, and the Welding Techniques, Ontario College Certificate program effective September 2016. CARRIED.
FOR APPROVAL Minutes – Board of Governors meeting of October 14, 2015 – public session Page 7 of 9
AGENDA PAGE 41 14.8 Approve New Program (Our Students) The new Computer Foundations certificate results from comprehensive program reviews of the Computer Programmer and Computer Systems Technician programs and input from the Program Advisory Committees. New credential will provide more flexible academic pathways for students and provide another entry point to post-secondary education.
Moved By Governor Griffin Seconded By Governor DeJong THAT the Durham College Board of Governors approves the postsecondary program of instruction for the Computer Foundations Ontario College Certificate program. CARRIED.
14.9 Update on Sharepoint and Board Portal The college is migrating all of its Sharepoint-supported portals to the 2013 version, including the Board Portal. This upgrade will take place during November; goal is to launch it in December. Key improvements will be in navigation, searchability and functionality with interactive documents such as the college’s annual report.
ACTION: Governors to send concerns, issues with Board Portal to Board secretary.
ACTION: Board Effectiveness Task Group to identify any additional concern, issues with the Board Portal at its next meeting.
Moved By Governor Fisher Seconded By Governor McKee Demczyk The Board of Governors receives the Board Portal Update report of October 9, 2015 for information. CARRIED.
14.10 Approve New Governor Appreciation Event Moved By Governor DeJong Seconded By Governor Bowen THAT the Durham College Board of Governors approves hosting of an annual Governors Appreciation Event planned with a clearly defined external target audience and including the opportunity to thank current and former governors and deliver a call to action or messaging that advances college strategic goals. CARRIED.
FOR APPROVAL Minutes – Board of Governors meeting of October 14, 2015 – public session Page 8 of 9
AGENDA PAGE 42
15. OTHER BUSINESS None.
16. INQUIRIES AND COMMUNICATIONS None.
17. UPCOMING EVENTS Attention was drawn to upcoming events.
18. MOVE TO IN-CAMERA SESSION Moved By Governor Macklin Seconded By Governor Wilson THAT the Durham College Board of Governors moves in-camera. CARRIED.
The Board recessed at 7:34 p.m.
19. ADJOURNMENT Moved by Governor DeJong Seconded by Governor Honey THAT the October 14, 2015 meeting of the Board of Governors adjourn. CARRIED.
The meeting returned to public session and adjourned at 7:40 p.m.
Pierre Tremblay, chair
Jennifer Clark, secretary
FOR APPROVAL Minutes – Board of Governors meeting of October 14, 2015 – public session Page 9 of 9
AGENDA PAGE 43 BOARD REPORT
Action Required: Public Information/Discussion In-camera Decision
MEETING DATE: December 9, 2015
REPORT DATE: November 23, 2015
FROM: Elaine Popp, Vice-President, Academic
SUBJECT: Program Advisory Committees - Student Voice
A. Purpose
To report back on how the college listens to the student voice expressed at Program Advisory Committee (PAC) meetings.
B. Background
At the February 11, 2015 Board of Governors meeting the following discussion and action was captured.
“13.1 Program Advisory Committee Minutes (Out Students) It was observed that students requested changes to the level of math education provided in many of the programs, usually to a lower level; this is an ongoing comment resulting from a disconnect between the high school curriculum and student performance and the standards required for college curriculum. There is a provincial initiative underway to improve success in math for students in the secondary school system. The college is piloting a program to assess math and communications skills of incoming students to identify ways to improve their success in math.
ACTION: J. Robinson to report back on how the college listens to the student voice expressed at PAC meetings.”
Under the Minister’s Binding Policy Direction 3.0, Framework for Programs of Instruction, Section C. Advisory Committees, the Board of Governors ensures that an advisory committee for each program or cluster of programs of instruction is established and operates in compliance with By-Law #2 with respect to the committee structure, terms of reference and procedures for reporting the work and recommendations of the program advisory committees.
Durham College By-Law No. 2, Section 1 states “our committees include current students and graduates who have inside knowledge of their College programs and staff who act in a resource capacity.”
AGENDA PAGE 44 C. Discussion/Options
PAC meetings follow a template agenda that includes the “Student Voice” as a standing agenda item. The majority of time allocation on the PAC agenda focuses on the external expert representatives to provide information on industry trends and for the student representatives to share constructive feedback on the program. Generally PACs are well represented by students. Program coordinators are asked to seek student representatives from each program year. Student representatives are engaged in contributing at PAC meetings.
Program Coordinators are often involved in the recruitment of student representatives for PACs and in turn they describe how the meeting is conducted and outline the role they are expected to fill. Students are encouraged to canvas their classmates to ensure the input they provide represents the entire program. Many students come with industry type questions that they have pooled together from their classmates for example: What will I be doing the first month I am employed in your company? What software do you use? What is the best way to apply for positions in your organization?
Student representatives are welcome to contribute to discussions or ask questions during the meeting.
Students are encouraged to take back to their student group the trends they have heard at the meetings. This helps them understand the learning outcomes and approaches to delivery.
The action items raised by students are treated in the same manner as items raised by any other PAC member, they are added to the actionable list and followed up on. The dean or associate dean follow up on student questions, suggestions and concerns in a timely manner. For example student concerns regarding a lockdown were addressed within 24 hours; in another instance General Arts and Science (GAS) graduates suggested that it would be helpful for students to see what a university level lecture would be like before they make the leap following their GAS program. Faculty members built this into the course and current students now have the benefit of this suggestion; and students commented about not having sufficient information about field placement which was followed up on the next day to address the student concerns immediately.
D. Financial/Human Resource Implications
None.
E. Implications for the Joint Campus Master Plan (if applicable)
None.
Board of Governors - 2 - December 9, 2015 PUBLIC AGENDA PAGE 45
F. Implications for UOIT (if applicable)
None.
G. Recommendation(s)
That the Board of Governors receive this report as information.
Board of Governors - 3 - December 9, 2015 PUBLIC AGENDA PAGE 46 President’s Report December 2015
Our Students
Durham College welcomes 523 international students Four DC grads hired as Durham Police Constables October 2015 October 2015
Durham College is pleased to welcome 523 international students from 49 countries around the world this year. Four Durham College graduates saw their dreams International students attend a tailored two-day become reality as they were sworn in as constables with orientation to ensure that the school year starts off the Durham Regional Police Service. Christine Barnett, a strong. Other supports include access to Student 2011 graduate of the Victimology program, Ryan Roffey, Academic Learning Services, which offers peer a 2009 graduate of the Police Foundations program, mentoring, teaches subject-specific learning skills and Ryan Sheridan, a 2013 graduate of the Police provides English-as-a-second-language support. Foundations program, and Sunil Madhaven, a 2010 Workshops, clinics and one-to-one consultations are graduate of the Law and Security Administration (now also hosted. The International Office provides advice for Protection, Security and Investigations) program all students regarding adapting to Canada and the college attribute their success to the dedicated professors and educational system, accessing health care, entering the the structure of their respective programs in DC’s School Canadian labour force, and immigration issues related to of Justice & Emergency Services. students. Alumni talk hockey and health care in the pit Women’s softball team wins championship November 2015 October 2015
As part of the third annual Alumni in the Pit event, The Durham College women’s softball team is back on Nicole Blackman, a registered nurse, and Dylan Wade, top after winning the 2015 Ontario Colleges Athletic director of partnerships and business development for Association championship. This is the first title win for the NHL Alumni Association, returned to campus to women’s softball since 2011. share their experiences following graduation. They
AGENDA PAGE 47 President’s Report December 2015 answered questions and provided guidance to students about his cold frame technology research. He also spent who are about to set out on their own career paths. time with Bistro ‘67’s executive chef Ron Subden discussing edible flowers, even sampling a surprisingly Alumna Debbie Low recipient of Premier’s Award delicious popcorn seedling. November 2015 Durham College receives Healthy Workplace Award November 2015
Durham College alumna Debbie Low was honoured on the provincial stage for her passion for sports and dedication to empowering Canadians who live with a disability. The 1985 graduate from the Sports Durham College (DC) has received a Gold Healthy Administration program was announced as the recipient Workplace Award with Honours. Presented by the of a Premier’s Award at the Colleges Ontario gala Durham Region Health Department, the award celebrating outstanding graduates from the Ontario recognizes workplaces in the Durham Region for their college system. efforts to create a workplace environment that supports health. DC was recognized in the categories of Physical Activity, Healthy Eating and Mental Health. Our People Our Business Centre for Food employees featured on CTV’s News at
Noon DC continues to be recognized as one of Canada’s top October 2015 research colleges October 2015
It was an exciting hour for the students and employees of Durham College’s Centre for Food when CTV’s Anwar Knight broadcast live during the News at Noon. Knight For the third consecutive year, Durham College (DC) has spent time learning about the programs and touring the been ranked among Canada’s top 50 research colleges spaces within the centre. Knight also visited the CFF’s for research income by Research Infosource Inc. greenhouses, speaking with Shane Jones, a professor Supported by DC’s Office of Research Services, from the School of Science & Engineering Technology,
AGENDA PAGE 48 President’s Report December 2015
Innovation and Entrepreneurship (ORSIE), applied research plays a vital role at the college; students have the opportunity to develop their skills and interests and faculty can build their research portfolios. It also provides small- and medium-sized enterprises and organizations within the community with viable solutions to meet their needs and strengthen their position in the marketplace.
Durham College welcomes international delegates Durham College (DC) welcomed a delegation of Cuban from Peru, Cuba, and Vietnam public officials including the Ambassador of Cuba to October/November 2015 Canada, the Consul General of Cuba in Toronto, and the First Secretary, Embassy of Cuba in Canada to its Whitby campus.
Durham College wins Spirit of Agriculture Award November 2015
Representatives from the Centro Experimental de Formación Profesional (CEFOP), a technical and vocational college in Trujillo, Peru, completed a second training mission to Durham College for sharing best practices between the institutions.
DC was awarded the Spirit of Agriculture award that recognizes the contributions of an organization that supports and champions the agriculture industry. The award was presented at the second-annual Celebrate Agriculture Gala, hosted by Durham Farm Connections at the Royal Ashburn Golf Club. The gala welcomes community members to gather together in celebration of the region’s agricultural roots.
Durham College signed a five-year contract with Agriteam Consulting Ltd, to work with Vietnam’s Hau Giang Community College (HGCC) to develop a technical vocational program in the sector of post-harvest production.
AGENDA PAGE 49 President’s Report December 2015
Whitby campuses, and the Pickering Learning Site, Our Community providing visitors with the opportunity to explore the facilities, take guided tours, check out support services Durham College FastStart hosts craft beer and and visit individual program classrooms and labs to entrepreneurship event speak with professors and students. November 2015
Durham College welcomed over 50 guests to sample ales, lagers and stouts produced by local craft breweries from Durham Region and the Greater Toronto Area (GTA), while also celebrating the entrepreneurial spirit of the participating producers who are driving the craft beer movement. Attendees learned how to properly taste and evaluate the beers, which were paired with small bites prepared by the CFF’s culinary students. A craft brewer panel, where each of the participating brewers discussed their entrepreneurial experiences in starting their small business, also took place.
Community welcomed to the annual fall open house November 2015
Durham College (DC) offered more than 3,600 prospective students, along with their friends, families and the broader community, an opportunity to experience the college first-hand during its annual Fall Open House. Doors were open at the Oshawa and
AGENDA PAGE 50
Oct. 27, 2015
Summary of the Committee of Presidents meeting Oct. 26, 2015
Decision items:
Submission for the 2016 Ontario Budget
Presidents approved the general framework for the college sector’s submission to government this year for the 2016 Ontario Budget.
The submission will be focused on the upcoming 50th anniversary of the colleges and will look at the investments needed to support college education for the next 50 years. The submission will have a strong student focus and will identify areas for investments that include support for students with disabilities, new bursaries and scholarship programs, the reinstatement of the provincial sustainability grant, investments in innovation and applied research, and more.
More detailed contents will be presented to the Committee of Presidents at its meeting in November. The submission will be sent to government by the end of the calendar year.
Proposal to examine a new centre for leadership
The presidents approved the creation of a working group to examine a proposal to create a new leadership centre for administrators in the colleges.
The recommendation came from the Ontario College Administrative Staff Association (OCASA) and is based on consultations with presidents and others in the sector. Diane Posterski, the executive director of OCASA, said the association is looking at the possibility of creating a new Ontario College Centre for Leadership that would provide leadership and training in a number of areas.
A working group that includes senior leaders in college human resources and representatives from Colleges Ontario and the College Employer Council will be established to explore the idea in more detail.
Section 28 approvals
The presidents voted to give conditional approval to recommendations from the working group that has been examining the province’s Section 28 approval process.
1
AGENDA PAGE 51 In 2013, the provincial government announced that it would be seeking strict adherence to Section 28 of the Financial Administration Act. Section 28 requires Crown agencies such as the public colleges to seek Ministry of Finance approval for any expenditure that could increase the province’s liabilities.
The joint ministry-college sector working group has been exploring options that would streamline the approval process while upholding the provincial government’s desire to protect itself from liabilities. Speaking on behalf of the working group, Algonquin College’s vice-president of finance and administration, Duane McNair, told presidents the proposals being considered include exemptions for certain classes of financial arrangements.
The working group is continuing to consult on its recommendations. Final recommendations will be provided to the presidents for approval in November.
Potential opportunities with the new deputy minister
Presidents discussed some of the issues that will be priorities for the colleges when retiring Ryerson University president Sheldon Levy starts his new role as the deputy minister of Training, Colleges and Universities in December.
The presidents endorsed a recommend list of issues that should be addressed in the shorter term and the longer term. Some of the shorter-term priorities could include improving the approval process for new programs and reinstating the sustainability grant to help post-secondary institutions. A finalized list of items will be presented to COP in November.
Approval of Colleges Ontario’s financial statements
COP approved the audited financial statements for Colleges Ontario for 2014-15.
Discussion items:
Meeting with Premier Kathleen Wynne
The presidents met with Premier Kathleen Wynne at Queen’s Park to discuss the future of college education and the government’s plans for applied learning.
The meeting covered a range of topics, including the need to establish a parity of esteem for college and university education. Policy issues raised at the meeting included the proposal to allow colleges to offer stand-alone nursing degrees and the need for colleges to have the flexibility to respond effectively to changes in the labour market.
The premier indicated her openness to changes in the delivery of nursing education and agreed that the esteem of colleges is a societal issue that must be addressed and that government and the sector could work on together. She also agreed it would be timely to develop a vision for post-secondary education and committed to working with the sector on such a plan.
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AGENDA PAGE 52 Visit from Ontario Conservative Leader Patrick Brown
New Ontario Conservative Leader Patrick Brown and former MPP Garfield Dunlop, who is now working for Brown, visited the COP meeting to discuss college issues and the Conservative party’s plans for post- secondary education.
Brown, who is also the Conservative party’s critic for training, colleges and universities, said one of his priorities is ensuring that post-secondary education leads to employment. He said Ontario has to address the skills shortage and help more people learn about the opportunities to find good employment through a college education.
He said Conservatives are proud of the role that former premier Bill Davis played in establishing the college system in Ontario and there may be more that government can do to promote awareness of college education.
The conversation with presidents included a discussion of the deferred maintenance challenges at colleges, the proposals to expand the range of degree programs at colleges, apprenticeship reform, and opportunities to streamline program approvals. Brown said colleges will be included in consultations to develop new policies for the party.
Meeting with Minister Moridi on stand-alone nursing degrees
Presidents received an update on a scheduled Oct. 27 meeting between Training, Colleges and Universities Minister Reza Moridi and college representatives to discuss the proposal to allow interested colleges to offer stand-alone nursing degree programs.
The minister had made a commitment to college presidents last summer to explore the issue in more detail. Following ongoing work with the ministry, the Oct. 27 meeting will seek to address any of the minister’s issues or concerns.
College representatives at the meeting will include Colleges Ontario chair and Seneca College president David Agnew, Durham College president Don Lovisa, Humber College president Chris Whitaker and St. Lawrence College president Glenn Vollebregt. Others at the meeting will include a nursing student from St. Lawrence.
There continues to be strong support for the colleges’ proposal. The organizations representing nursing associations have all written to the government endorsing stand-alone nursing degree programs at colleges. Hospitals and other employers of nurses have also written to government supporting the idea.
Requirements for reporting sexual assaults
The Ontario government introduced legislation today (Oct. 27) on the requirements for the reporting of sexual violence at colleges and other institutions.
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AGENDA PAGE 53 Bill Summers, the vice-president of research and policy at Colleges Ontario, told presidents that a college sector reference group will be meeting Nov. 9 to discuss the details of a reporting framework. The reference group is also consulting with universities and other organizations.
Consultations on executive compensation
The Ontario government is looking to develop frameworks for executive compensation levels in the public sector and will be starting with the post-secondary sector.
David Brook, the CEO of the College Employer Council (CEC), told presidents the province’s Treasury Board Secretariat has sent a survey to post-secondary institutions and is planning to hold consultations in order to inform the development of an executive compensation framework for the college sector. The timing for the consultations hasn’t been confirmed.
CEC will be seeking direction at the CEC board meeting on next steps, including the potential to develop a coordinated approach and the engagement of a working group and/or consultants to assist in preparing for these upcoming consultations.
Review of the universities’ funding formula
Sue Herbert, the former Ontario deputy minister who is leading the province’s consultations on the funding formula for universities, provided an update to COP on the status of the consultations.
The consultations are looking at how funding is allocated to universities but are not looking at overall funding levels.
Herbert said she will be reporting to the Ministry of Training, Colleges and Universities in December on what she has heard and learned and she will be making recommendations. Issues discussed during the consultations have included the need for coherent, consistent and validated data, and questions about how Ontario might improve the quality of teaching and learning at universities.
The province is expected to consult on the funding formula for colleges sometime after the university consultations are completed.
Ontario’s colleges are urging the government to withhold any decisions until both reviews are completed. Herbert said her report to government will include comments on that recommendation.
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AGENDA PAGE 54
Nov. 19, 2015
Summary of the Committee of Presidents meeting Nov. 15, 2015
Decision items:
Submission for the 2016 Ontario Budget
The Committee of Presidents (COP) approved the draft text of the colleges’ submission to the province for the 2016 Ontario Budget.
The submission is framed within the context of the college sector’s upcoming 50th anniversary. It will point to the importance of strengthening college education for the next 50 years. Recommendations in the submission include a proposal to create a new three-year, $50-million fund for capital improvements that would be matched by private contributions. The submission will also call for new funding to strengthen programs for students with disabilities and increased funding to improve access and retention rates for students from underrepresented groups.
As well, the submission highlights the need for enhanced operating funding and for increased investments in priority areas such as applied research.
A final version of the submission will be sent to government in December.
Accreditation
Presidents voted to delay the implementation of an accreditation process for colleges for up to one year while work continues to address questions about accreditation. COP will then decide whether it should reaffirm or stop the planned transition to accreditation.
The transition from the current audit process for colleges to accreditation was initially approved by COP in 2012 and was scheduled to start in this fiscal year.
The intent was for colleges to follow the Ontario Colleges Quality Assurance Service (OCQAS) audit guidelines for institutions that are used now, but the OCQAS could award a college a three-year or five year “accredited” status at the end of a successful review. Pilot runs have already taken place at some colleges.
However, several vice-presidents, academic, have expressed concerns that the accreditation process could become much too cumbersome and expensive for institutions. It was noted that institutions in the 1
AGENDA PAGE 55 U.S. that have accreditation processes have seen the requirement standards get out of control. As well, there are different views about whether accreditation will help colleges to market themselves internationally.
Officials in the Ministry of Training, Colleges and Universities have also asked questions about the proposed transition.
The additional time of up to one year will allow OCQAS to continue working to address those questions and concerns. During that period, the existing audit process for institutions will remain in place.
A small task force of presidents and vice-presidents, academic, chaired by Algonquin College president Cheryl Jensen will be set up to review the issue. In the event that the decision to transfer to accreditation is reaffirmed, colleges that have already gone through the accreditation process will not need to start again.
Discussion items:
Priorities for the new MTCU deputy
The presidents endorsed a list of priority items that could be implemented quickly or over a longer period when former Ryerson University president Sheldon Levy starts his new role as the Deputy Minister of Training, Colleges and Universities in December.
The priorities include the recommended seconding a college official to the ministry to improve the knowledge base about colleges within the ministry, pursuing the reinstatement of the sustainability grant for some colleges for another two years, developing a provincial vision for applied education, and modernizing the apprenticeship system.
Sexual violence
Bill Summers, the vice-president of research and policy at Colleges Ontario, provided an update to presidents on the provincial government’s recently tabled bill on sexual violence.
The bill follows Premier Kathleen Wynne’s announcement earlier this year of a new provincial action plan on sexual violence. The bill has two areas that are particularly important for colleges: Requirements for reporting incidents of sexual violence and requirements for reporting on each institution’s awareness campaigns.
Presidents expressed concerns that the increased requirements are creating new cost pressures that have so far gone unfunded.
The government may also be looking at conducting anonymous surveys of students, similar to surveys that are done in the U.S. Based on the U.S. experience, there are concerns the anonymous surveys will produce numbers that are significantly higher than the number of incidents reported to institutions and
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AGENDA PAGE 56 authorities. There are also concerns that the anonymous surveys could lead to misleading rankings of institutions, due to factors such as the varying sizes of student residences at different institutions.
Syrian refugees
The presidents have raised questions about how colleges will be asked to support the Syrian refugees that will be accepted into Canada and into Ontario, and whether there should be a system-wide approach.
Linda Franklin, the president and CEO of Colleges Ontario, said Colleges Ontario will consult on this matter with government officials, international experts at the colleges, and Colleges and Institutes Canada and will develop some approaches.
Pension plan changes
Presidents had a long discussion about proposed changes to the CAAT Pension Plan that the plan’s sponsors committee will be considering in December. Several issues were raised that presidents will be pursuing with the CAAT Pension Plan and with Sheridan College president Jeff Zabudsky, the COP representative on the sponsors committee.
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AGENDA PAGE 57 Public Nominating Committee Report No. 1 to the Durham College Board of Governors for consideration at its public meeting held December 9, 2015
THE NOMINATING COMMITTEE, AS A RESULT OF ITS MEETING HELD ON DECEMBER 7, 2015 REPORTS AS FOLLOWS:
1. Recruitment of External Candidate for Appointment to the Board of Governors In response to Governor Ilse’s resignation, informed by review of the Board of Governors skills matrix, and with the Board’s approval, the Committee announced the search for an external governor with executive- or senior-level occupational expertise in the healthcare sector combined with governance leadership experience at the committee or board level. The vacancy notice was published in regional newspapers, posted on the Institute for Corporate Directors website, sent to community and business leaders in Durham Region associated with healthcare and circulated to contacts of current and former Board members. Five complete application packages were received by the application deadline. From these, three strong candidates were selected for interviews with the Committee. One candidate has been selected and will be put forward, in-camera, for appointment to the Board of Governors, pending satisfactory reference checks. The appointment will be for a three-year term commencing December 10, 2015 and concluding August 31, 2018.
Respectfully submitted,
Paul Macklin, chair Nominating Committee December 7, 2015
AGENDA PAGE 58 BOARD REPORT
Action Required: Public: Discussion In-Committee: Decision
MEETING DATE: December 9, 2015
REPORT DATE: December 2, 2015
FROM: Don Lovisa, president
SUBJECT: Program Advisory Committee Meeting Minutes
A. Purpose
To inform the Board of Governors of the activities of the Program Advisory Committees (PAC) of Durham College.
B. Background
The Minister’s Binding Policy Directive 3.0 Programs – Framework for Programs of Instruction, Section C: Advisory Committees provides for the Board of Governors to ensure that an advisory committee for each program of instruction or cluster of related programs offered at the college is established. Committees are to be made up of a cross-section of persons external to the college who have a direct interest in and a diversity of experience and expertise related to the particular occupational area addressed by the program. The Board of Governors is to establish in by-law the structure, terms of reference, and procedures for program advisory committees.
The Durham College Board of Governors By-Law No. 2, a By-Law regarding Advisory Committees for Programs of Instruction, sets out in section 3.6, in part, that “…The Board of Governors will acknowledge receipt of the minutes [of PAC meetings] by resolution.”
C. Discussion/Options
Minutes summaries of 26 PAC meetings held between September 29 and November 23, 2015 are provided for review.
D. Financial/Human Resource Implications
N/A
E. Implications for UOIT (if applicable)
N/A
F. Recommendation(s)
That the Durham College Board of Governors receives these minutes summaries from Program Advisory Committee meetings, for information.
AGENDA PAGE 59
Animal Care PAC Committee School of Health and Community Services Minutes of Thursday, October 22, 2015
Animal Care Membership List
Note: an asterisk in front of the name indicates the member was present for this meeting.
Name Title Organization External Committee Members *Carolin DeBenedictis Manager Durham Animal Emerg Clinic Joan Weston Animal Behaviour Consultant K9 Shrink Laura Norton Vet Tech Fenelon Animal Clinic *Leah Spiering Vet Tech Toronto Vet Clinic *Megan Koressis Vet Tech Locum Tech Michelle Payne Main Street Vet Hospital Tanis Manahan Manager Durham Animal Emerg Clinic Judi Cannon Central Region Manager OSPCA *Jennifer Newhouse Veterinarian/Owner Taunton Road Animal Clinic Mark Coleman Veterinarian/Owner Taunton Road Animal Clinic *Sandra Campbell Account Manager Intervet Canada Corp (Merck Animal Health)
Elected Student/Alumni Representatives No student representation available
Elected Faculty/Staff Representatives *Bev Neblett Associate Dean Keri Semenko Professor *Robin Voisey Professor
Guests/Unelected Faculty/Staff Name Title Organization
Mary Pearce , Recording Secretary
AGENDA PAGE 60
KEY POINTS OF DISCUSSION • The members felt there are enough jobs for the right candidates due to the increase in the number of new clinics opening. • External members noted the increase in clinics equated to increased competition, which was going to force clinics to strengthen their marketing efforts. This additional marketing was identified as a potential position for new graduates who embrace technology, social media and know the animal care terminology. • It was noted that an increase in ticks has been noticed in this area. • Clinics in the area have been expanding, creating a need for more Vet Techs and receptionists. It was noted there seems to be quite a bit of movement between clinics—due to retirements, potential burn out, or expanding experiences. • The PAC Terms of Reference was distributed in an effort to encourage members to volunteer as chair. • 2016/2017 program of study was reviewed and discussed with members. They are supportive of the changes and support the re-introduction of field placement back into the program.
Program Updates • Program Key Performance Indicator results were discussed as follows:
Graduate Employer Graduate Student Graduation Employment Satisfaction Satisfaction Satisfaction Rate
79.5 per cent 100.0 per cent 76.0 per cent 85.1 per cent 87.4%
• All but the Student Satisfaction and Graduate Satisfaction results were above the system-wide results of other colleges with the same program. It should be noted that the Employer Satisfaction results were only based on 5 respondents. The respondent number is low as graduates, when surveyed for their satisfaction results, need to provide permission for this information to be collected from the employer, and most do not. • 80 students enrolled in fall intake; winter intake will have 40 students • Program team is working on curriculum revisions as they relate to the 2016-17 program of study, which was reviewed. Discussed the change to the program of study, which is the re-implementation of field placement into the program. This will occur in the 2nd semester of the program and will be 2 days/week for 12 weeks. This was well received. As the development of the field placement course will occur in the May/June period, feedback on course competencies will be asked of the committee at the spring meeting • The Careers in Animal Care students raised $375 through fundraising efforts for Shades of Hope Wildlife Sanctuary.
College Updates • Durham College has a new Vice President, Academic, Elaine Popp, who joined us in June. Elaine previously worked at Humber College as their Associate Vice President, Academic • There was a recent re-organization on the Academic side of the college over the summer The School of Health and Community Services now has Animal Care and Community Integration through Co- operative Education within its programming cluster. • Durham College enrollment is up approximately 2.1% from last year. There are over 11,000 full-time students enrolled this fall • Fall Convocation is Thursday October 29th at 6:30 pm at the GM Centre • The recruitment cycle for the 2016-17 academic year has begun. Preparation is now under way for the Fall Open House, which is Saturday November 14 from 10 am – 2 pm at both the Oshawa and Whitby Campus. • The provincial colleges will be celebrating their 50th Anniversary in 2017. The theme is “Start of Something Amazing.” It will be a yearlong event of celebrations. We are now in the planning stages for this celebration. • The college is piloting a post-admission assessment for incoming students to determine their communication writing skill level. The pilot will involve select programs from various Schools throughout the college and will begin September 2016. • The provincial college’s audit model, Program Quality Assurance Process Audit (PQAPA), is changing to an accreditation model process known as College Quality Assurance Accreditation Process (CQAAP). AGENDA PAGE 61
School Updates • We welcomed 1086 first year students into our Health & Community Services programs this year • The School has increased staffing with the addition of 4 new faculty hires and 1 new office support staff • The School has a new Executive Dean, Dr. Judeline Innocent. Dr. Innocent joined us December 2014. • The School has an additional Associate Dean, Bev Neblett, who will be overseeing the Community Services programming of the School • Carol Burke, Associate Dean, will oversee the Health programming of the School • The School has two new programs coming on board for 2017-18. They are Medical Laboratory Technician and the Bachelor of Behavioural Sciences. We are investigating other programs to bring on board in subsequent years
RECOMMENDED ACTIONS • Solicit student representation and Committee Chair on PAC.
STATUS OF RECOMMENDATIONS FROM PREVIOUS MEETING • Update on CCAC site visit report – no report was provided by CCAC. • Share program KPI data – see above. • Discussion on Admission requirements for program – deferred
NEXT MEETING DATE: April 28, 2016
REPORT PREPARED BY: Mary Pearce DATE: October 27, 2015
DRAFT REVIEWED BY ASSOCIATE DEAN: Bev Neblett SIGNATURE:
APPROVED BY CHAIR: SIGNATURE: ______
AGENDA PAGE 62 Meeting Summary for the Board of Governors
Animation, Game Development and VFX Program Advisory Committee School of Media, Art & Design Minutes of October 28, 2015
Animation, Game Development & VFX Program Advisory Committee Membership List
Name Title Organization Committee Chair Jason McKenzie - Animation Author House of Cool *Courtney Hilbig - Games Art Director Digital Leisure External Committee Members *Lance LeFort Director, Recruitment & Training ARC Productions *Leslie Boychuk Animator Freelance Vincent Bui Animator Soho, VFX Bret Culp Sr. VFX Supervisor ARC Productions J.P. Giamos Sr. VFX Producer Spin VFX Scott Heatherley Animator Toonbox Entertainment Trevor Hunter Animator Toonbox *Justin Jackson Animator Freelance Suzanne Miller Animator 9 Story Entertainment *Gary O’Brien Assistant Director Nelvana Mike Rivera Game Play Animator Ubi Soft Heather Woods Animator Nelvana
Elected Student/Alumni Representatives Year/Program/Alumni *Cody Drake 3rd Yr. Game Development Durham College *Andrew Mroki 3rd Yr. Game Development Durham College Chris Gilbert 3rd Yr. Animation Durham College *Stefan Lipsius Game Development Alumni Ubi Soft *Ryan Miller Animation Alumni Conjured Graphics
Elected Faculty/Staff Representatives Name Title Organization *Gary Chapple Coordinator, Animation School of Media, Art & Design *John Goodwin Coordinator, Game Development School of Media, Art & Design *Dan Hopen Coordinator, VFX School of Media, Art & Design *Greg Murphy Dean School of Media, Art & Design
AGENDA PAGE 63 ______
KEY POINTS OF DISCUSSION 1. Approval of minutes from June 11, 2015 was moved by J. Goodwin and seconded by D. Hopen. Carried. 2. Approval of agenda was moved by J. Goodwin and seconded by G. Murphy. Carried. 3. Industry trends: Discussed general trends and recent history in industry: Arc’s recent expansion and plans to move; Nelvana’s transition to 2D, especially Toonboom; and 2D/3D hybrid shows, Toronto studios are very busy. It was stated schools are generally successful at teaching technical skills, but soft skills are always a place for improvement. Discussed ways to spark passion in students, including online resources, trips, studio guests, and incorporating challenges into the curriculum. Students should ask employers how they want to be contacted. School should discuss with students what they should do if they don’t get hired within a year. Demand for generalists is rising, though larger studios still hire specialists (animators, modellers, etc). Discussed what industry is looking for in student reels. Many animation studios looking for Animators. They also want to see lipsync. Discussed the need for people with production pipeline experience and the practicality of a program for teaching pipeline vs experience. DC needs to help students become more social and interact with professionals. The outgoing grads, willing to travel into Toronto, are most likely to be successful. 4. Program/School Update: Across the post-secondary sector, enrollment is lower due to a demographic shift in high school age students, and in particular in School of Media, Art & Design this year. Discussed success of new Game Dev labs, despite early-in-semester hiccups. Asked external/industry people on advice for hardware for new Animation/VFX labs (some of which were shared with other programs). Most were neutral on PC vs Mac. An external Advisor suggested the iMac 4K Retinas would be a good fit (either 27” or 21.5” with dual monitor). VFX teachers mentioned that current labs cannot handle software they need (Houdini, Bifrost). Discussed state of projectors (tendency to fade sharpness over time, colour shifting images etc), and furniture in labs (many chairs in labs are in a state of disrepair and mixed styles). 5. Student voice: Students agreed with suggestion to bring in more industry guest speakers. Game Development students are interested in learning more about character rigging, and topology flow for character models. Students happy with motion capture being integrated into the curriculum. They would like to learn more about actually creating motion capture data.
RECOMMENDED ACTIONS 1. Recommend that new VFX labs have hardware that can handle needed software (such as Bifrost, Houdini). ACTION BY: Dean 2. Recommend that new Animation labs have hardware that has necessary rendering power, comparable to 27” iMac 4K Retinas or better. ACTION BY: Dean 3. Recommend that Games, Animation and VFX labs be equipped with flat screen displays to replace projectors. ACTION BY: Dean 4. Recommend that Animation and VFX labs be equipped with dual monitor displays (Games labs are equipped). ACTION BY: Dean 5. Recommend that furniture in all labs be refreshed. ACTION BY: Dean 6. Recommend that students who wish to become character animators show lip sync pieces on their reels. ACTION By: Program Team 7. Recommend that faculty created a curated list of resources, events, etc. to help engage students’ passion for their field. ACTION By: Program Team 8. Explore creation of MOCAP data in the curriculum. ACTION By: Program Team 9. Next meeting: Wednesday, April 20, 2016 at TIFF Bell Lightbox. 10. Adjournment 10:00 p.m.
STATUS OF RECOMMENDATIONS FROM June 11, 2015 MEETING 1. Due to a shortage of resources, the Alienware systems were redeployed elsewhere in the college. Updated labs would make a render farm unnecessary. 2. Reels in the spring will be under 60 seconds in total length comprised of many short quality pieces. 3. Motion Capture has been added to the Game Program curriculum. 4. Both Animation and Game Development have introduced asset-tracking and production pipeline software and/or procedures. 5. Self-presentation and salary expectations have been integrated in the portfolio course curriculum. 6. Additional creature/quadruped animation has been integrated into the Animation curriculum. 7. A second orientation at the beginning of second semester will be introduced. 8. More class notes and assignmentsAGENDA have been PAGE put on-line 64 through DC Connect. 9. Elimination of the 2 year program option in Animation and making it just a three-year program is a recommendation of the Animation Program Review.
REPORT PREPARED BY: Coordinators DATE: October 28, 2015
DRAFT REVIEWED BY DEAN: SIGNATURE:
APPROVED BY C. Hilbig SIGNATURE: via email
AGENDA PAGE 65
Entrepreneurship & Small Business Program Advisory Committee School of Business, IT & Management Minutes of October 13, 2015
Entrepreneurship & Small Business Membership List
Note: an asterisk in front of the name indicates the member was present for this meeting.
Name Title Organization
Committee Chair *Scott Carpenter Chairman & CEO Carpenter Pacific
External Committee Members Valerie Copland BDC Bank Tracy Hanson CEO Whitby Chamber of Commerce Marissa McTasney President Moxie Trades Ltd. *Taylor Murray Founder Functional Accessories Teresa Shaver Executive Director (BACD) Business Advisory Centre Durham *Stuart Small Owner Continuum II Inc. *Fran Steyn Owner Frantastic Treats
Elected Student/Alumni Representatives Year,Program Vicky Bolduc Year 2 Durham College *Phillip Brickell Alumni Durham College *Michael Shankar Year 2 Durham College *Jennifer Whyte Year 2 Durham College
Elected Faculty/Staff Representatives Name Title Department *Jay Fisher Program Coordinator/Professor School of Business, IT & Management *Marc Ford Professor School of Business, IT & Management
Guests/Unelected Faculty/Staff Name Title Department/Organization *Jackie Bathe Associate Dean School of Business, IT & Management *Donna Boyd Program Officer School of Continuing Education *Victoria Kee Secretary School of Business, IT & Management
AGENDA PAGE 66
KEY POINTS OF DISCUSSION 1. Additions to Agenda: no additions. 2. Agenda: accepted by S. Small and seconded by M. Ford. 3. Minutes from May 14, 2015 approved by consensus of the committee. 4. External Membership Information Sharing: There seems to be a trend towards entrepreneurs in older demographics, between 45-65, who are trying to restart their career but lack the resources and direction to proceed. This may be a good area for Durham College to target because there is high demand. Older demographics are often turning towards entrepreneurship because of underemployment. They are often frustrated because they cannot obtain full-time work or work in their field and are looking for other ways to increase their income. The recession has contributed to the increase in interest of entrepreneurs in starting their own businesses. In times of recession, when unemployment rates are higher, small business ventures will increase. Suggestions to find new target markets included looking at programs where graduates have low unemployment rates, or target programs that attract certain personality traits that are needed for entrepreneurs. Additionally, should look at targeting professional and trade industries where individuals start their own practices but do not have a business education. This group has the highest bankruptcy rate. Ontario Self Employment Benefits, OSEB, is a good resource but they are currently in the process of cutting back their funding. 5. College/School and Program Update: Enrolment has been very good this fall. The Office Administration programs will be returning to the School of Business, IT & Management in January which will then be the biggest school at the college. New programs this fall included Accounting & Payroll, Business – Insurance and International Business Management. Next fall a new Finance program will be available. A goal of the Entrepreneurship program is to hold a Mentorship Appreciation event that is planned by the students at the end of the school year. This event would bring mentors together and would help develop a connection and form networks. FastStart is trying to establish a Durham College mall using Shopify where any student can set up an online business. 6. Continuing Education: Continuing Education is currently experiencing lower enrolment as numbers continue to drop for in-class courses. All new program development is online. 7. Student Voice: Students feel that obtaining tangible results through the program is very important. The accelerator programs complement the Entrepreneurship program and are an extremely valuable asset that students should take advantage of. By the end of the four month program students found that they had developed their business and had tangible results. Marketing and finance courses would be beneficial to students if they applied directly to entrepreneurs. Students felt that in general this program would benefit from providing more hands on and directly related experiences to students. However, the first year of this program is common to all the business programs to allow students more flexibility and there are limits to how specialized the courses can become. Students felt that FastStart and the support it can offer are not widely recognized yet at the school but this is gradually increasing over time. There was a suggestion to incorporate a detailed case study in the program involving the development of a small business in order to help students understand the connection between all the components of this process. Students really enjoyed the field trips in the program. Professors in this program received very positive feedback from the students. Students find the economics class challenging and have difficulty applying the knowledge gained to themselves and understanding the connections. DC Connect is a great tool for students and they find it very helpful when professors utilize all functions. 8. Additional Agenda Items: Agreement with McDonald’s – McDonalds of Canada has signed an agreement with Ontario colleges that allows graduates of their corporate management training program to enroll into the second year of Entrepreneurship programs. The Management training program is very rigorous and probably one of the best corporate training programs in Canada. Once the agreement is complete and has been announced Durham College will be able to market this opportunity. Seminar nights may begin as early as January. RECOMMENDED ACTIONS 1. Review the draft of the course outline for the Small Business Accounting course – ACCT 2209. 2. Obtain input at the next meeting as to how we can establish a better link between the Entrepreneurship program and FastStart. 3. Discuss methods for recruiting and marketing for the program, as well as investigate potentially untapped markets. 4. Follow up on a reverse bridge to Semester 2 of the Compressed Entrepreneurship program for UOIT graduates interested in starting their own business. 5. Future meeting date: Tuesday, April 26th, 2016 at 6 p.m. Location: CFF 6. Adjournment: 8:00 p.m.
STATUS OF RECOMMENDATIONS FROM May 14, 2015 MEETING 1. Discuss investigation into an accounting course intended for non-accounting students – There is a high failure rate for the accounting course that is common to all first semesterAGENDA business PAGE programs. 67 There will be a pilot implemented next fall with an altered course tailored to Entrepreneurship students. 2. Extend the Mentorship course to a two semester period – Feedback from both the committee and students was very positive for the Mentorship course and requests were made that this course be extended over two semesters. Beginning in the fall of 2016, the Mentorship course will be combined with the Leadership course to form a new course called Professional Development for Entrepreneurs which will run over both semesters. This will have positive implications for students as it will allow them more time to find a mentor and start working with their mentor. 3. Follow up on the possibility of an online mentorship course – The new Professional Development for Entrepreneurs course will be hybrid, with some leadership material being covered online. It is difficult to place the mentorship material in an online format. 4. Review entrepreneurship graduate certificate development – When beginning the process of approval for a new program the first step it to evaluate the market. Unfortunately, for this type of program in Ontario in the last several years 4-5 schools closed their programs and only one school opened a similar program. There could be many reasons for this such as the structure of the programs or their content; however, Durham College will not be looking into this possibility any further at this time. There is a possibility of re-evaluating in the future. The committee did feel strongly that there is a need for a graduate certificate program and that perhaps it would be beneficial to investigate new target markets such as university graduates or students from other programs who have high rates of unemployment in their industry. The committee also felt that the more flexible a graduate certificate program can be the better success it will have because students will be able to fit the courses into their personal and work lives. However, there are many limitations on the structure of programs when applying for government funding and without that the cost is much higher. 5. Investigation results for the use of Sage 50 vs. QuickBooks – QuickBooks is now the software taught in the computerized accounting course. Next year this course will be named Small Business Accounting. When the course outline was developed there was only one book available but now there are several. There has been an issue with respect to students who want to use their MAC computers but there is an alternative software available for MAC users. Using QuickBooks has been a positive step for the program. 6. Update on FastStart DC program – FastStart is a new student service on campus. It is similar to Career Development but geared towards students who want to start their own business. Durham College is partnered with UOIT, Trent and Fleming in this initiative. There are many different types of support offered to students from any program if they want to start a business in their field. There was a Summer Accelerator program in partnership with Sparks. The goal is to inspire students, and offer them the help and support they need to develop their business. The FastStart program is fairly heavily marketed through its physical office, branding, classroom visits, social media channels, electronic billboard space on campus and participation in campus events. There are 2-3 new students in the office each day and 4-5 active returning users at a time. Students who work in the office provide support in different areas of starting a business. Awareness of this program by the student population seems to be increasing. 7. Review of vocational learning outcomes – The ministry made a decision to modify the learning outcomes for this program; however, the changes will not affect the program at Durham College. The next formal review will take place in 2020.
REPORT PREPARED BY: V. Kee DATE: October 13, 2015
DRAFT REVIEWED BY DEAN: J. Spring SIGNATURE: ______
APPROVED BY CHAIR: S. Carpenter
AGENDA PAGE 68
Broadcast for Contemporary Media Program Advisory Committee School of Media, Art & Design Minutes of October 15, 2015
Broadcast for Contemporary Media Program Advisory Committee Membership List
Name Title Organization Committee Chair *Sandi Grant Producer Rogers TV External Committee Members *Colin Burwell Owner, Manager Empty Cup Media Caley Bedore Field Reporter The New Chex Ron de Roo Assignment Desk CTV National News Geoff Grant Director of Production & Scheduling Bell Media *Terry Johnston Morning Announcer CKDO Kerri King Tourism Manager Region of Durham *Mark Kingston Manager, Media Presentation CBC – Radio-Canada Kate Stollar News Director Durham Radio News Jeff Wood Sr. Photojournalist CTV News
Elected Student/Alumni Representatives Year/Program/Alumni Oumalkhaire Abdallah 2nd Year Broadcast Student Durham College *Jon Franz Alumni Teletoon *Sean Ramlho Alumni Global News *Brittany Sprung Alumni Talk AM 640 *Joe Walsh 2nd year Broadcast Student Durham College
Elected Faculty/Staff Title Organization Representatives Name *Greg Murphy Dean Durham College *Phil Raby Professor Durham College *Anna Rodrigues Coordinator Durham College
Guests/Unelected Faculty/Staff Name Title Organization Donna Boyd Continuing Education Officer Durham College Craig Robertson PT Professor Durham College *Jennifer Williams PT Professor Durham College
AGENDA PAGE 69
KEY POINTS OF DISCUSSION 1. Approval of agenda was moved by T. Johnston and seconded by A. Rodrigues. Carried. 2. Approval of April 30, 2015 minutes was moved by B. Sprung and seconded by J. Williams. Carried. 3. Industry trends: Discussion opened with the trend of news being featured more quickly through social media, where listeners prefer to obtain up-to-date information. External advisor added that using social media to report latest news is on the rise, and another external stated that listeners will go to Facebook and Twitter to see what is current. It was noted that blogs, Facebook and Twitter are helpful for up-to-date news releases, and the use of Socast and Soundcloud to keep organized with social media is important. Mention was made that social media is a new element, and news is told in the first person from a particular point-of-view so that audience members feel part of what is happening. It was added that the priority of content is essential. It was also mentioned that the Hootesuite platform is being used to manage social media accounts in this program. Focus is turning toward the mobile online environment. Instagram videos are helping to get content out faster. Video editing is important in industry and the importance of fast cuts and editing video was emphasized. 4. College/School Update: G. Murphy mentioned that the College has four GoPro’s and a Hexodrone that will be delivered within the year and will be available to students once the legalities are in place. In addition, four Gizmos have been ordered. Faculty mentioned that graduates were hired to work the PanAm games after an extensive application process that included two interviews. The graduates received a lot experience working the games. Staff described the newly renovated photography and video studios, and mentioned the plan for six sound suites to be added in the future. The name of Introduction to News Writing course has changed to Introduction to Broadcast Writing. It was noted that the Ministry has asked that the program name change to Broadcast Radio and Contemporary Media. Board Operations has become more important within the program. 5. Continuing Education Update: Representative not present 6. Student Voice: It was noted that there is a lack of equipment for the program, in addition, adding more social media into the program would be beneficial. RECOMMENDED ACTIONS 1. Recommend the addition of a social media course, and ‘pitch’ training in each course of the program. ACTION: Program Team and Committee Members 2. Recommend sound suites for recording purposes to add to the current audio studio on campus. ACTION: G. Murphy 3. Recommend more Board Operations experience and equipment be added to the program. ACTION: Program Team 4. Recommend field placement be done during a longer period of time during the program. ACTION: Program Team 5. Recommend the addition of a lighting course in the program. ACTION: Program Team 6. Recommend further use of small handheld devices. ACTION: Program Team 7. Next meeting: March 16, 2016, 5:00 p.m. 8. Adjournment 7:00 p.m. STATUS OF RECOMMENDATIONS FROM April 30, 2015 MEETING 1. It was recommended that the program add a social media course. This was approved for current first year students. Emerging Digital Platforms for Broadcasting and will be rolled out in 2017. 2. The recommendation to incorporate the use of iPhones into the program was achieved in Mobile Reporting course over the winter 2015 semester. 3. The recommendation that more podcasts are incorporated into the program is ongoing. ACTION: Program Team. 4. The recommendation to explore concepts of teaching how to cut stories down, make them quick and succinct is ongoing. It was mentioned that students are not used to writing this way. They are learning how to create short and succinct stories in a few courses. ACTION: Program Team
REPORT PREPARED BY: Stacy Leaming-Conroy DATE: October 15, 2015
DRAFT REVIEWED BY DEAN: G. Murphy SIGNATURE:
APPROVED BY CHAIR: Sandi Grant SIGNATURE: via email
AGENDA PAGE 70 Construction & Hoisting School of Skilled Trades, Apprenticeship & Renewable Technology Minutes of October 15, 2015
*indicates attendance Construction & Hoisting Membership List Name Title Organization Committee Chair Fred Ogden Kenaidan Contracting External Committee Members Name Title Organization *Todd Barlow Bermingham Foundation Solutions Michael Cianchetti Deep Foundations Contractors INC Mark Dean Dean Construction Company Paul Fraser High School Tech Coordinator Durham District School Board Dave Gallagher *Steve Gibson Kiewit Corporation Andrew McNally McNally Construction Don Medeiros Deep Foundations Contractors INC Matt Stack Anchor Shoring
Elected Student/Alumni Representatives
Name Year/Program/Alumni *Jesse MacDonald Alumni *Jordan MacDonald Year 1 student
Elected Faculty/Staff Representatives Name Title Organization *Kevin Baker Dean/principal Durham College
*Kevin Keays Program Coordinator Durham College Jonathan Kelly Faculty Durham College Guests/Unelected Faculty/Staff Name Title Organization
AGENDA PAGE 71 KEY POINTS OF DISCUSSION Quorum was not reached. Kevin Baker was introduced as the new Dean/principal replacing Darrin Caron. Given the downturn in the economy out west, Steve Gibson noted that he is having a hard time recruiting for Edmonton jobs, as the workers have to pay their own visits home to Ontario. Fort McMurray is seeing a lull in the activity. Steve feels that companies are waiting for the election results before committing to new projects. Anticipates it will improve in the 1st quarter. Todd Barlow indicated that certain areas have seen an increase in business in specific areas such as infrastructure while other areas are seeing a slowdown. Todd feels it will pick up again next June. Kevin Keays announced Durham College lost the tower crane-training bid again. The Alumni representative was asked if any training was missing now that he is on the jobsite, Jesse MacDonald responded, “nothing has yet been presented” that he was not taught in the Construction Hoisting program. Jesse would have like to have more experience with hands on rigging, tag lines, and sorting hooks. Jesse commented that the Maintenance course has been a benefit to him when working with the mechanics as he felt he knew to what they were referring. Jordan MacDonald, a current student could not find any flaws with the program. Coming from a university background, he now attends class and is eager to learn as much as he can from this program. Kevin Keays responded to the request for increased sorting hooks exposure—over the summer he had conducted accident driven training in industry and advised the participants what they were doing incorrectly to cause the accidents –sorting hooks have been misused in industry. Steve Gibson confirmed this.
RECOMMENDED ACTIONS No recommended actions due to lack of quorum.
STATUS OF RECOMMENDATIONS FROM PREVIOUS MEETING Quotes from trainers to implement into the program for fall 2016, propane handling, and chainsaw certificate have been received.
Next Meeting Date: April 26, 2016
REPORT PREPARED BY: Mary Pearce DATE: October 16, 2015
DRAFT REVIEWED BY : Kevin Baker SIGNATURE:
APPROVED BY CHAIR: Fred Ogden SIGNATURE: Email approval
AGENDA PAGE 72
Computer Systems & Information Systems Security Program Advisory Committee School of Business, IT & Management Minutes of November 10, 2015
Computer Systems & Information Systems Security Program Advisory Committee Membership List
Note: an asterisk in front of the name indicates the member was present for this meeting.
Name Title Organization
Committee Chair *Keith White Chief Operating Officer & Chief Oshawa Clinic Information Officer External Committee Members *Karl Alexander Lab Technician Durham College *Nicholas Baron Director Customer Services ioFabric Inc. Sonia Daigle Business Unit Executive IBM Security Chris Deutch Systems Engineer Cisco Canada *John Fledderus Vice President Owasco Derek Goreski Systems Engineer Cisco Canada Jessica Harris Manager, ITSM & Governance Durham College *Andrew Kelly Manager of Technical Services Lakeridge Health Arjun Kumar CEO Kela Medical Inc. Jason Kyle Manager, Distribution Support TD Direct Investing *Josh Lowe Senior Lecturer and Laboratory UOIT Coordinator *Adrian Lupea Network System Administrator Durham College David Martin Instructor Maxwell Heights Secondary School Dragos Preoteasa ICT Director Durham College *Eric Storey Director, Human Resources & IT Abilities Centre *Andrew Sutton Network Consulting Engineer Cisco Canada Richard Yan Sr. Product Manager, Security Allstream *Willie Wong Canadian Security Leader IBM Security *Wadih Zaatar Area Manager for Canada Cisco Canada
Elected Student/Alumni Representatives
Name Year, Program *Andrew Arathoon Year 1, CSTY *Brandon Arathoon Year 2, CSTY *Preet D’Souza ISCN Graduate Certificate Cody Hardy Alumni *Andrew Hinett Year 3, CSTY Sarah Jacko Year 2, CSTY *Tracey Maddin ISCN Graduate Certificate Shahrukh Mohammed Year 2, CSTY *Nicola Provenzano Alumni Jessica Sopha-Wright Alumni *Daniel Stansens Year 1, CSTY
Elected Faculty/Staff Representatives
Name Title Department *Danny Aniag Professor School of Business, IT & Management *Laura Franks Professor School of Business, IT & Management *Stephen Franks Coordinator/Professor School of Business, IT & Management
AGENDA PAGE 73 Guests/Unelected Faculty/Staff
Name Title Organization/Department *Jackie Bathe Associate Dean School of Business, IT & Management *Michael Cameron Professor School of Business, IT & Management *Victoria Kee Secretary School of Business, IT & Management *Yang Lin Marketing Manager IBM *Cindy Wilcox Principal IT Perspectives Inc.
KEY POINTS OF DISCUSSION 1. Additions to Agenda: none. 2. Agenda: accepted by J. Lowe and seconded by A. Lupea. 3. Minutes from April 7, 2015 were approved by L Franks and seconded by A. Sutton. 4. External Membership Information Sharing: There continues to be increasing interest and investment in the trend towards cloud computing. There will be more investment in Canadian data centers. There are three models of the cloud including public, private and hybrid. The hybrid model seems to offer the most flexibility and therefore is popular. 7/10 organizations have either engaged in, or considered engaging in, cloud technology. This is largely a decision based on competitive advantage and quicker reaction times. There is an increasing Canadian demand through colleges to address the cloud and Cisco will be releasing some information and is also working on creation of courses. The increase in popularity of the cloud has created a need for students to learn about the related legal issues and existing legislation. The ISCN graduate certificate does cover law and ethical issues as well as case law. This area should be increased throughout the CSTC/CSTY program. There was an addendum to PIPEDA on June 18, 2015 called the Digital Privacy Act which includes a business transaction exemption, mandatory breach notification requirements, enhanced powers for the Privacy Commissioner and various other updates. Students should be learning about Internet Protocol version 6 (IPv6) and the process of conversion from Internet Protocol version 4 (IPv4) as over the next few years many organizations will need employees who can help them with the migration. Some organizations will have legacy applications that can’t be converted to IPv6 and this will need to be done manually. This will create a niche area of job opportunities. Healthcare tends to be behind most recent technology changes due to the concerns for privacy and security as well as compatibility with existing systems. Core networking skills remain very important. It doesn’t matter where the data is stored, it will always require management and network admin jobs will still be needed. Ideal job candidates should be quick learners and have a history that indicates they can adapt to new software and situations. In many cases this can be just as important as their technical skills and credentials. It is an asset for students to be able to demonstrate involvement in volunteer positions and committees because it demonstrates passion and interest in continuing to learn. There is a shift in methods of networking that are more graphic. These new methods are new to many employees and require large investments in training by organizations. Resumes need to show progression throughout a student’s career. They should include many buzz words to increase the chances that it will be ranked highly. Guidance as to what buzz words should be included can be taken from the job posting. When students are developing their cover letters and resumes they need to pay careful attention to grammar and spelling. Errors in this area can mean that their application is not even considered. It is important for students to have effective LinkedIn profiles. Advice given to students is to read magazines and books, look for free webinars or certifications and to get as much experience as possible. Students need well-developed soft skills including team work and communication. In particular, students need to be able to explain technology in layman’s terms in order to relay information in a business conversation or to clients and customers. Customer service experience is very important when entering the workforce. 5. College/School and Program update: Durham College has experiencedAGENDA 1.3% PAGE growth 74 in enrolment despite predictions of lower enrolment due to lower high school enrolment. The IT programs have grown this year. There are currently 28 students in the ISCN graduate certificate program and this number will increase with the January intake. There are 79 year one students, 74 second year students and 34 third year students in the CSTC/CSTY program. Two new programs will be offered including the Computer Foundations and the Computer Systems University Transfer. The Computer Systems University transfer program will involve five UOIT courses embedded in the two year program followed by application to the third year of the degree program with UOIT. This program requires a high GPA. When funding is approved for the Computer Foundations program, it will be given a soft start for current students and will provide students with a one year certificate after completing the common first year. This is a good opportunity for students to take an overview year and can also be beneficial to graduates of other programs. Asked industry members if they felt that field placements should be required to offer some level of internal or external customer service experience and the consensus of members was that this would benefit students. 6. Continuing Education: None at this time. 7. Student Voice: Students feel that there should be more curriculum addressing legalities and legislature surrounding the cloud. Students need to have an awareness about data retention laws, where the data was collected from and the understanding of the user. It would be beneficial for students to have an increased opportunity throughout both programs to develop team work and communication skills. The project management course, in particular, could be strengthened by projects which encourage these skills. An example would be giving the students a project through which they have the opportunity to present a complex topic and communicate it in layman terms. It is important to students that there is awareness of cultural differences and norms within communication. Some nationalities have cultures where voicing an opinion is not encouraged and may feel very intimidated by class participation or group work. It would be helpful to provide more opportunities to have group discussions with no marks attached to relieve some of the pressure. 8. Additional Agenda Items: Thank you to long standing members – your contributions are greatly appreciated. New Chair election – chairs will be elected at spring meeting. Members were asked to consider volunteering for the position of Chair for either the ISCN or CSTN/CSTY committee and to contact L. Franks. ISCN PAC formation & separation – in the spring the ISCN will form a separate committee as this program is very different from the Computer Systems programs. This will hopefully allow better focus on trends and issues that specifically affect this group and will benefit students in the long run. RECOMMENDED ACTIONS 1. Follow up on the integration of communication and soft skills throughout both the ISCN and CSTN/CSTY programs. 2. Review the Project Management course curriculum in order to incorporate more team work and communication skills. 3. Follow up on the possibility of increased meeting times for ISCN students. 4. Discuss internship or co-op program for the students of the ISCN program. 5. Elect chairs for both the ISCN and the CSTN/CSTY programs. 6. Next Meeting: CSTN/CSTY PAC will be held Tuesday, May 17th ISCN PAC will be held Wednesday, May 18th Location: CFF Adjournment: 8:15 p.m.
STATUS OF RECOMMENDATIONS FROM April 7, 2015 MEETING 1. Results from research into co-op structures at other colleges – this is still in progress. 2. Review of changes to Lab – electricity has been added to the back of H215 to support an advanced networking lab. Security locks and provisions for donated equipment left from the PanAm Games have been purchased and the new advanced networking lab is ready to be set up. It is hoped that this equipment will be available to students in January 2016. 3. Update on change to Windows 2012 server – The first two server courses have already migrated. For consistency, and to avoid creating knowledge gaps due to the change in books that is necessary, the third server course will be updated to Server 2012 in the spring of 2016. 4. Review progress on development of an online course for DCOM 1100 – development on this front has been stalled due to discussion around the importance of ensuring hands-on learning in this stream. The solution settled on so far is to develop an online contentAGENDA course that PAGE will be part 75 of a hybrid delivery, which would still require students to attend a practical lab portion in class. The in class portion would require interactions with the professor to support their learning while working with complex concepts in the course. The other challenge is the fact that in order to adequately prepare students for the next course in the stream more than half the course hours spent on hands-on activities is necessary. The third challenge is that the curriculum being used for this course has been through two recent changes, which heavily affects online course development. 5. Distribute new POS for fall of 2015 – will distribute the 2015/2016 POS with the minutes. 6. Follow up on synchronization of course outline for Linux and inclusion of Mac – all three Linux courses in our Linux stream were re-developed in spring of 2015. The approach used is to follow the LPIC-1 & LPIC-2 certification objectives and divide them among the three courses. The courses were also written as project based in order to replace exams with real world style case studies. Students are also keeping journals and having to discuss what they are learning and the applications of this knowledge. Unfortunately, at this time Mac is not included in the program and an investigation is still ongoing about the inclusion of this topic in the curriculum. 7. Follow up on workspace for students – No specified space is currently available for IT students; however, the computer labs are open 24 hours. 8. Results of investigation into “Algonquin model”- unfortunately we will not be able to implement this model as textbooks must be identified one year ahead of the academic year and this is too long a lead time for IT.
REPORT PREPARED BY: V. Kee DATE: November 10, 2015
DRAFT REVIEWED BY DEAN: J. Spring SIGNATURE:
APPROVED BY CHAIR: K. White
AGENDA PAGE 76
Court Support Services Program Advisory Committee Meeting School of Justice & Emergency Services Minutes of October 28, 2015
Court Support Services Program Advisory Committee Membership List
Name Title Organization Committee Chair Jenna Harper* MAG Courtroom Clerk OCJ Durham Courthouse
External Committee Members
Catherine Dutton Court & Client Representative Durham Courthouse Colette Dwyer Manager, Court Operations Durham Courthouse Leona Kristensen* Provincial Offences Court Services Region of Durham Sarina Kashak Director of Court Operations Central East Region Rebekah McNeill Supervisor of Court Operations Durham Courthouse Grace Mazzotta* Client Services Representative Durham Courthouse Lloyd Passey Court Services Officer Durham Courthouse Sue Reck President Durham Reporting & Med. Jaimie Lee MAG, Ottawa Karen Sparkes Professional Court Reporters
Elected Student/Alumni Representatives Year/Program/Alumni Alicia Klonowski* Student Durham College
Elected Faculty/Staff Representatives Name Title Organization Stephanie Ball Dean Durham College Josie Fogal Professor Durham College Debbie Miller* Professor/Coordinator Durham College Lesley Wagner Professor Durham College
Guests/Unelected Faculty/Staff Name Title Organization None ______
KEY POINTS OF DISCUSSION 1. Minutes of May 6, 2015 were approved by D. Miller and seconded by G. Mazzotta. CARRIED 2. Industry Trends: Court managers continue to use the Court Support Services students’ resume books as a source for applicants for job opportunities. 3. Enrolment: There are 27 registered students in the program this academic year. The Court Support Services January Start program has been suspended. 4. 2015-2016 Highlights: The program is in its 10th year and is now delivering both court support and court administrative curriculum. The program continues to improve with more guest speakers, practical exercises, lunch and learn sessions, more immediate feedback and use of texts in various courses. 5. Employment Stats: The coordinator is currently gathering data on where our graduates obtained employment. SomeAGENDA of the courts PAGE operated 77 by the Ministry of Attorney General, Court Services Division, will only hire our graduates as well as from Centennial College. 6. Best Practices: The program continues to generate CTSS Resume Books, utilize the Facebook page with 115 members currently, use of the Peer Vision Leadership Team and have Annual Debriefing meetings. These are all positive forums for current students and graduates to connect. 7. Highest GPA Award: The program will continue to provide a monetary award to the highest ranking student each year. 8. Program of Studies for 2016-2017: Changes include Career Preparation as a 3-hour lecture course and changing the name of Field Observation II to Field Placement. It was proposed that an overview on transcription should be included in the Court Reporter course to provide all graduates opportunities not only in MAG but also the POA ensuring both the public and private sector of court reporting opportunities are included. 9. CTSS Program Review: The program is currently at the SWOT analysis stage. 10. Student Voice: .More time for observations by incorporating several observations at a time in Toronto is preferred. Understanding the content through practical activities are very useful and faculty providing more time is very beneficial. Students would like an overview on transcription covered in the curriculum. The one-year program is appealing to the students.
RECOMMENDED ACTIONS 1. A statistic report on where all our graduates have attained employment is being developed by D. Miller and will be presented at the spring meeting. 2. An overview/summary of transcription will be re-introduced into the Court Reporter courses by the faculty.
STATUS OF RECOMMENDATIONS FROM MAY 6, 2015 MEETING 1. Introduce the concept of problem-based learning and embed it in the Court Clerk course in the first semester by the faculty team. COMPLETED 2. More information will be presented at the fall meeting regarding the courtroom clerk/registrar accreditation process by D. Miller. COMPLETED
REPORT PREPARED BY: D. Miller/M. Bartosik DATE: October 29, 2015
DRAFT REVIEWED BY COORDINATOR/DEAN Debbie Miller/Stephanie Ball
SIGNATURE: __Debbie Miller/______
APPROVED BY CHAIR: Jenna Harper SIGNATURE: ______
AGENDA PAGE 78
Child & Youth Care Program Advisory Committee School of Health & Community Services Minutes of September 30, 2015
Child & Youth Care Program Advisory Committee Membership List
Name Title Organization
Committee Chair
Brandi Kelly Special Education Support Kawartha Pine Ridge Staff Assistant District School Board External Committee Members
*Joe Crough Supervisor Murray McKinnon Foundation
Georgia Jenkins Chief Social Worker Durham District School Board
*Evert McIlwain Manager Kinark
Brenda Stewart Direct Care Supervisor, Chemo Youth and Family Services Day Treatment
Christine Bailie Child Youth Worker Lakeridge Health Oshawa, Youth & Family Program
*Wayne Cain Child & Youth Counsellor Durham Catholic District School Board
Jason McCormack Program Manager Turning Point Youth Services
*Nicola Crow Executive Director Durham Family Court Clinic
Elected Student/Alumni Representatives
Dylan Thompson Alumni Child and Youth Worker Mikki Decker Alumni Child and Youth Worker Kelsey Spreen Alumni Child and Youth Worker Michelle Grant Alumni Child and Youth Worker Alexandra Menard Year 2 Student Child and Youth Worker Emily Brine Alumni Child and Youth Worker Kendra Parkinson Year 1 Student Child and Youth Care
Elected Faculty/Staff Representatives
Judeline Innocent Executive Dean School of Health & Community Services *Bev Neblett Associate Dean School of Health & Community Services *Chris Harris Faculty/Coordinator Child & Youth Care Program *Tina Doyle Faculty/Coordinator Child & Youth Care Program
Guests/Unelected Faculty/Staff
Stephanie Tufts Practicum Officer School of Health & Community Services Mary Noble Employment Advisor/ Durham College Internship Coordinator
AGENDA PAGE 79 KEY POINTS OF DISCUSSION 1. Welcome and introductions were made around the table. 2. Additions were provided to the agenda including re-evaluating the membership as well as selecting a new Chair. 3. Minutes of November 20, 2014 were approved by T. Doyle. 4. Business/Actions Arising from Previous Minutes: • The CYC Coordinators are still in the process of polling agencies regarding types of training required by agencies. A conversation regarding training began stating that each agency is responsible for training new employees but it is always great for the students to have basic training before entering the workforce. The training thought to be helpful includes UMAB, CPI, and Mental Health First Aid. Looking at more training as part of the curriculum is a possibility. 5. External Membership Information Sharing: • Kinark is the leading agency for York and Durham Region. InterRAI an international assessment tool – is being used as a children’s mental health pre-screen that takes place at intake that is a highly comprehensive assessment. The support services now allows the client to see the same therapist they have in the past. • Durham Catholic District School Board mentioned they will be collaborating with other agencies such as Durham Regional Police. A CYC lay-off occurred and will not be re-hiring for that position. Two more schools were opened. Approximately 12-13 CYW’s on staff. • Murray McKinnon Foundation reported that custody and detention is still down with longer sentences. The McNeil House is a 5 bed supportive reintegration residence that recently opened and hopes to get funded annually. Training is provided such as Victim Awareness. • Durham Family Court Clinic reported that their 35th anniversary is approaching. An open house will be held October 28th, 2015 from 3-5:30 that will include a celebration and thanks to the community. 6. Program Updates: • There are currently 84 students enrolled in the 1st year of the program (that includes 2 Brock Students through our articulation agreement). • A pilot of the professionalism rubrics brings concerns that the rubrics was not user friendly nor effective, therefore, developed another way of grading professionalism as believed that is important that the students receive the message that professionalism is an essential component of our field. Record Keeping and Report Writing course changed to Professional Practice. • No placement this semester but will begin a 1 day/week placement in January typically completed in an educational setting. Due to the contract negotiations and job action at the Durham District School Board’s elementary schools, we are developing alternative plans if we are not provided placements in the schools. • Experiencing a growing number of students in the program who have exceptionalities and as such are provided an Access Plan which outlines the supports required by the Faculty, the Access and Support Centre and the Test Centre. Currently 7 students in 1st year have an Access Plan. Feedback is appreciated from agencies regarding what is the best practice to put into place regarding having these students transition to the placement settings to ensure both that the student is supported and successful but also that agencies needs are met. If a student chooses not to disclose their exceptionality to the agency that is their right; however, we have found in the past that the exceptionalities can provide challenges for the student in the placement and have encouraged the student to discuss his/her needs with the supervisor. • Second year Field Placement II startup was delayed as a result of local job action. All students have now been assigned placements with school boards, not impacted by the job action, and community agencies. In the interim, students without placements were actively completing projects relevant to their learning objectives. • The CYW team met throughout the spring semester to map the new Ministry Vocational Learning Outcomes (VLO's) to our current program of studies. Results indicated that the new VLO's were within the current program of studies, however, the team agreed that there were areas that required enhanced focus. The Ministry requirements included a name change from Child and Youth Worker to Child and Youth Care (CYC). The second year students will continue to follow the original program of studies and graduate from the CYW program. • The new cohort of Child and Youth Care students, fall 2015, has a revised program of studies with an enhanced focus on professionalism and child and youth care methods. • The team will meet in the next month to develop the second year program of studies for the CYC cohort with an implementation date of September 2016.
AGENDA PAGE 80 • Program Key Performance Indicator results are as follows: Graduate Employer Graduate Student Graduate Rate Employment Satisfaction Satisfaction Satisfaction 100.0 per cent 75.0 per cent 88.9 per cent 84.3 per cent 81.6 per cent • All but the Employer satisfaction results were above the system-wide results of other colleges with the same program. It should be noted that the Employer Satisfaction results were only based on 4 respondents, as graduates, when surveyed for their satisfaction results, need to provide permission for this information to be collected from the employer and most don’t. So the respondent pool is quite low. 7. College Updates: • Durham College has a new Vice President, Academic, Dr. Elaine Popp, who joined us in June. Elaine previously worked at Humber College as their Associate Vice President, Academic. • There was a recent re-organization on the Academic side of the college over the summer to properly re-align programs within School clusters. The School formerly known as Interdisciplinary Studies & Employment Services has been renamed Interdisciplinary Studies and oversees Communication and General Education courses as well as General Arts & Science and non-post secondary programming such as Adult Upgrading and School College Work Initiative. The School of Business, IT and Management now has the Office Administration program cluster of Executive and Medical. The School of Health and Community Services now has Animal Care and Community Integration through Co-operative Education within its programming cluster. • Durham College enrollment is up approximately 2.1% from last year. There are over 11,000 full-time students enrolled this fall. • Fall Convocation is Thursday October 29th at 6:30 pm at the GM Centre. • The recruitment cycle for the 2016-17 academic year has begun. Preparation is now under way for the Fall Open House which is Saturday November 14th from 10 am – 2 pm at both the Oshawa and Whitby Campus. • Durham College KPI scores highest among GTA colleges in key areas. Durham College (DC) is committed to the success of our students while meeting the needs of our local communities and business and industry partners. One of the ways we evaluate our performance is through the Ontario government’s Key Performance Indicators (KPI) surveys and results. The college is pleased to share that our efforts to ensure the student experience continues to come first at DC have translated into increases in three of five benchmark areas, as measured by the KPI surveys conducted over the last number of months. Our student satisfaction; graduate satisfaction; and graduation rates have all improved, some significantly more than the system average, and are now highest of all colleges in the Greater Toronto Area (GTA). • Key Performance Indicator results are as follows: Graduate Employer Graduate Student Graduate Rate Employment Satisfaction Satisfaction Satisfaction 85.1 per cent 87.7 per cent 78.7 per cent 75.5 per cent 69.0 per cent • The provincial colleges will be celebrating their 50th Anniversary in 2017. The theme is “Start of Something Amazing”. It will be a yearlong event of celebrations. We are now in the planning stages for this celebration. • The provincial college’s audit model, Program Quality Assurance Process Audit (PQAPA), is changing to an accreditation model process known as College Quality Assurance Accreditation Process (CQAAP). Despite the effectiveness of the existing PQAPA model, changes in the higher education environment, such as; heightened demands for accountability, new forms of instructional delivery, and the globalization of higher education, are increasing pressures on the colleges. Therefore, with a desire for more international outreach and a need for greater credibility of Ontario public colleges, as of January 2016 the colleges will be adopting a model of accreditation. School Updates • The School has increased staffing with the addition of 4 new faculty hires and 1 new office support staff. • The School has a new Executive Dean, Dr. Judeline Innocent. Dr. Innocent joined us December 2014. • The School has an additional Associate Dean, Bev Neblett, who will be overseeing the Community Services programming of the School. • Carol Burke is the Associate Dean for Health programming in the School.
AGENDA PAGE 81 RECOMMENDED ACTIONS 1. C. Harris will connect with community agencies and their Human Resources department to have a discussion regarding feedback on best practices for our exceptionality students. Suggested that they include the Access and Support Centre. 2. Select a new Chair. 3. Next meeting – Wednesday, April 20, 2016 12:00 – 1:30 pm. 4. Adjournment 1:35 pm.
STATUS OF RECOMMENDATIONS FROM JUNE 5, 2014 MEETING 1. C. Harris and T. Doyle are still in the process of polling agencies regarding types of training required by agencies.
REPORT PREPARED BY: Sara Donner DATE: October 6, 2015
DRAFT REVIEWED BY ASSOCIATE DEAN: Bev Neblett SIGNATURE:
APPROVED BY CHAIR: Bev Neblett
AGENDA PAGE 82 Meeting Summary for the Board of Governors
Digital Photography and Digital Video Advisory Committee School of Media, Art & Design Minutes of September 29, 2015
Digital Photography and Digital Video Advisory Committee Membership List
Name Title Organization Committee Chair Dave MacIntosh – Digital Video Video Producer CBC National TV News *Tim McGhie – Digital Photography Advertising Photographer Tim McGhie Photography External Committee Members
Mike Berube Photographer Freelance Ian Goodall Photographer Freelance *Lisa Hughes Photographer Lisa Hughes Photo & Video *Bernie Leroux Film Director/Cameraman Freelance *Natasha Nicholson Photographer Freelance *Leif Petersen Photographer Oshawa Camera Club Ron Pietroniro Manager, Multimedia Content Metroland Media Tom Szuba Owner/President Tom Szuba Photography *Justin Vandergaast Camera Man Fishing Channel *Heather Windsor Photographer Heather Windsor Photography *Mark Wooten Lighting Specialist Freelance
Elected Student/Alumni Representatives Shelly Kowalski Digital Photography Alumni Durham College *Lindsay Linklater Digital Video Alumni Durham College *Kaitlin O’Neill Digital Photography Alumni Durham College
Elected Faculty/Staff Representatives *Kris Felstead Coordinator, Digital Video Durham College *Al Fournier Coordinator, Digital Photography Durham College * Greg Murphy Dean Durham College
Guests/Unelected Faculty/Staff Donna Boyd Continuing Education Officer Durham College *Michelle Cole Manager, New Program Development Durham College *John Starling Coordinator, Media Fundamental Durham College *Brian Stephens Professor, Digital Video & Photo
AGENDA PAGE 83 KEY POINTS OF DISCUSSION 1. Agenda was accepted without additions. Moved by M. Wotten and seconded by B. Leroux. Carried 2. Approval of Minutes of April 22, 2015. Moved by J. Starling and seconded by K. Felstead. Carried. 3. Industry Trends: Would like to see more industry brought into the classrooms. Use of 4K point and shoots seem to be on the rise but they are not very robust. Use of drones is also on the rise. Food Photography industry is very hot right now. Corporate photography budgets are decreasing. 4. School Updates: Photo/video studios were renovated and re-equipped over the summer. Some of the equipment is still being installed but should be completed by the end of October. The studios are functioning and currently being used for teaching and learning. MAD experienced a drop in applications and enrolment this September. While we don’t know the reasons for this drop, there are factors that make recruitment more competitive, including a drop in the number of traditional applicants (direct entry from high school). 5. Program Review and Program Standards: M. Cole spoke about the program review and the new program standards for both programs. For Digital Photography, there will be a new title of “Photography” and the word “Digital” will be removed. The courses of the program will be reviewed against the new learning outcomes and some changes may occur. The ministry code for the Photography program will change. There was consensus from the PAC in changing the Digital Video Program title to Video Production (removing the word, ‘Digital’). There was some discussion around the course description and the wording of it. There will be some hours added to the Photo and Video Production programs: a 6 hour Capture class in third semester will be broken down into 2 – 3 hour classes of more specifically focused disciplines, and a third 3-hour class will be added. 6. The VLO’s of the Video Production program were reviewed and the PAC membership made suggestions for revisions. The Chair and the Manager of New Program Development will submit those changes to the Ministry. 7. Student Voice: Portfolio class in the Digital Video program has helped alumni gain freelance jobs. Graduates are still involved in learning. Would like some more pressure or real world deadlines applied within the classes. Teaching “time is money” should be emphasized. Felt the Audio professor M. Kesleman taught real world scenarios. 8. Board of Governors Meeting: G. Murphy shared that the Chair would be attending a Board of Governors meeting with the Dean on March 9, 2016. If you have any items of concern that you wish T. McGhie to bring forward, please email them to the Dean and they will be brought forward.
RECOMMENDED ACTIONS 1. Recommend that the Advertising on the College website show promotional video of the students showcasing what is involved in the program. ACTION BY: Dean and Program Team 2. Recommend that we try teaching the students the various disciplines within the industry (Corporate, Narrative and Events). ACTION BY: Program Team 3. Recommend that we manage the student’s expectations of what they will learn in the program. ACTION BY: Program Team 4. Recommend that the computer requirements of the program are more clearly explained to the students. ACTION BY: Dean and Program Team 5. Recommend that the hardware requirements are reviewed for the Video Program Team and that the students are made fully aware before starting the program. ACTION BY: Dean and Program Team 6. Recommend that the “New” Video Production program (including the new VLO’s) gets submitted to the Ministry. ACTION By: Manager, New Program Development 7. Recommend that production etiquette is covered in the first semester to better prepare students for outside (WIL) projects. ACTION BY: Program Team 8. Recommend that deadlines are emphasized and the professors stress the importance of deadlines. ACTION BY: Program Team 9. Recommend that we review the current outcomes in the Business and Entrepreneurship course. ACTION BY: Program Team 10. Recommend that students are taught how to present/pitch their work. ACTION BY: Program Team 11. Recommend that post-production management /treatment/shot list are taught in the program. ACTION BY: Program Team 12. Next meeting: Wednesday, April 13th, 2016 at 6:30 p.m. at the Centre for Food. 13. Adjournment 8:30 p.m.
AGENDA PAGE 84 STATUS OF RECOMMENDATIONS FROM April 22, 2015 MEETING 1. An articulation agreement has been reached with Trent University Oshawa. This would allow students from the program to enter their Communications programs. 2. Teaching more of the business side of the Industry is still on-going. Outcomes in the entrepreneurship class will be reviewed. 3. The entrepreneurship class has been moved from semester 3 to 4. This change will be effective on the 2016 Program of Studies. The move from one section to two is still under consideration.
REPORT PREPARED BY: A. Desaillier DATE: September 29, 2015
DRAFT REVIEWED BY DEAN: G. Murphy SIGNATURE:
APPROVED BY CHAIR: Tim McGhie SIGNATURE: via email
AGENDA PAGE 85
911 Emergency & Call Centre Communications Committee School of Justice & Emergency Services Minutes of October 21, 2015
911 Emergency & Call Centre Communications Program Advisory Committee Membership List
Name Title Organization Committee Chair Theresa Virgin* APCO Canada Representative APCO Canada
External Committee Members
Diane Douglas* Communicator Oshawa Fire Services Kim Rigden Commander, CACCr Toronto EMS Irene Marceau Operations Manager Minacs Brenda Jeffs Customer Service Manager City of Oshawa Lee Ana Carleton Training & Recruitment Toronto Police Service Jyl McGunigal* Superintendent, Emergency Medical Toronto Paramedic Serv. Lisa Nash* Communications Training Director Durham Reginal Police Sharon Noble* Chief Communications Officer Ajax Fire & Emergency Susan Sharp Training Unit Toronto Police Service Clyde Haggart Performance Leader On Star Anna Halkidis Manager, Dispatch Operations CAA South Central Ontario Steve Jones Unit Leader Communications/911 Durham Regional Police
Elected Student/Alumni Representatives Year/Program/Alumni Emilie Hibbs 2nd Year Durham College Donald Smith Alumni Durham Colelge
Elected Faculty/Staff Representatives Name Title Organization Stephanie Ball* Dean Durham College Annette Patrick* Coordinator/Faculty Durham College
Guests/Unelected Faculty/Staff Title Organization Name
None ______
KEY POINTS OF DISCUSSION 1. The minutes of May 20, 2015 were approved by A. Patrick and seconded by L. Nash. CARRIED. 2. Industry Updates: Oshawa Fire dispatchers are looking at 24 hour shifts similar to firefighters’ schedules. Ajax Fire has 3 dispatchers per shift and utilizes firefighters to fill in when necessary. New hires are being trained and certified as dispatchers and firefighters. Toronto Paramedic Services is now updated to version 13 of MDPS. 3. Enrolment: This year’s enrolment exceeded our projection with 68 currently in first year. To date, we have 33 applications for the January start program. 4. Employment Stats: Ajax Fire has hired four of our graduates. Toronto Paramedic Services has hired 160 part time dispatchers. DRPS Communications hosted a job fair with 90 in attendance.as there are a lot of civilian jobs that may be suitable for those students who do not want to be dispatchers. AGENDA PAGE 86 5. Program Mapping: It was completed in the spring and its outcome showed that the courses have been enhanced with the potential of embedded certifications. 6. Versaterm Initiative: Versaterm is a CAD product that is used in the policing and fire environment. The system is up and running and L. Nash is working with them to set up the dispatch and fire portions of the software. The students are very focused on learning this application. There are still a few roadblocks to work out such as the Star Z Portland addresses needed to run the simulations. Providing students with exposure to other CAD software would enhance the students’ skills in the dispatch and other fields such as records. 7. Experiential Learning: Partnerships with Durham Regional Police, Durham Distress Centre and CAA continue to be pursued. 8. TEXT to 911 This technology is now available at Durham Regional Police Communications Centre for the hearing impaired who have cell phones registered. The TTY machine is limited in the number of calls taken. 9. APCO Canada: .APCO Canada has partnered with NENA Ontario in hosting the conference scheduled from November 3 to 5 in Niagara Falls. The theme of the conference is ‘Making the Case.’ APCO training now meets the Ontario Fire Marshalls (OFM) standards. The newest Canadian version of the APSO PST book will be available next January. Our program also exceeds the NFPA 1061 standards.
RECOMMENDED ACTIONS 1. Any committee member who would like to attend the APCO Conference should contact our Chair, T. Virgin.
2. A. Patrick will follow up with M. Murray and L. Millette from DEMO (Durham Emergency Management Office) regarding the TERT program. 3. A report on the investigation into the cost and arrangements on other types of CAD software with the International Academic will be provided by A. Patrick at the spring meeting.
STATUS OF RECOMMENDATIONS FROM MAY 20, 2015 MEETING 1. Any student or professor interested in attending the APCO and/or the APCO/NENA Conference should contact T. Virgin. COMPLETED 2. The Office of the Fire Marshal will be contacted by A. Patrick to discuss our program and certification requirements regarding NFPA 1061. ONGOING 3. A representative from DEMO (Durham Emergency Management Office) will be contacted by M. Murray to investigate the feasibility of initiating a TERT program. ONGOING
REPORT PREPARED BY: M. Bartosik DATE: October 22, 2015
DRAFT REVIEWED BY DEAN: S. Ball SIGNATURE: ______
APPROVED BY CHAIR: T. Virgin SIGNATURE: ______
AGENDA PAGE 87
Fire & Life Safety Systems Technician Program Advisory Committee School of Justice & Emergency Services Minutes of November 4, 2015
Fire Life Safety Systems Technician Program Advisory Committee Membership List
Name Title Organization Committee Chair
Evan Bombino Head of Fire Alarm Inspect. Simplex and Grinnell
External Committee Members
Ray Collins* Service Supervisor Mircom Engineered Systems Eric Esselink* President LRI Engineering Inc. Kirk Harris* President Harex Inc. Fred Leder CEO LRI Engineering Inc. Adam McFadden* Firefighter City of Belleville Fire & Emergency Services Beth Weckman Professor University of Waterloo Tim Wiseman Reginal Area Sales Manager Chubb Edwards Mike Zukov* Arencon Inc.
Elected Student/Alumni Year/Program/Alumni Representatives None
Elected Faculty/Staff Representatives Title Organization
Stephanie Ball/Moreen Tapper* Dean/Associate Dean Durham College Randy Panesar* Professor Durham College Marie Sforza* Professor/Coordinator Durham College
Guests/Unelected Faculty/Staff Title Organization None
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KEY POINTS OF DISCUSSION 1. Minutes of May 13, 2015 were approved by K. Harris and seconded by R. Panesar. CARRIED 2. Industry Trends: There is a huge demand for fire & life technicians and designers in the field with more jobs than there are graduates to fill those positions. 3. Program of Studies Changes: There have been a number of program of studies changes with courses that now marry the design components with the practical components. 4. FLST Lab: Several industries were generous in donating or at reduced cost in providing equipment such as a sprinkler system, wet and dry system fire alarm panels and a kitchen suppression system. The lab will be under construction at the end of the semester to bring water into the lab for the sprinkler system. Software for the sprinkler system has yet to be purchased. 5. Marketing: There is a need to reach out to all industries to promote the program to increase enrolment and fill the many jobs that are available. Endorsements from engineering technician firms was proposed to post on our program website and program information. There have been some preliminary meetings with the School of Media, Art & Design in developing a 60 minute video on the fire & life industry. AGENDA PAGE 88 6. Co-Op Opportunities Spring/Summer 2016 and 2016-2017: Industries are very interested in extending the field placement and co-op opportunities especially during the summer period which is their busiest time of the year. It also gives employers the opportunity to evaluate a student over an extended period of time for a potential full time position. Are there opportunities for part time positions during the summer period? Students must be willing to commute anywhere in the GTA. Employers are welcome to interview our students for any job opportunities here on campus. 7. Field Placement: Many of the host agencies feel that two days per week (100 hours) in a semester does not provide enough time for students in the field and involved in a project to completion.
RECOMMENDED ACTIONS 1. Committee members are asked to review the program of studies and forward their feedback to R. Panesar and M. Sforza. 2. Any endorsements of the program with the approval to publish it on the website should be forwarded to R. Panesar or M. Sforza. 3. Committee members should forward any part time opportunities for our students to R. Panesar.
STATUS OF RECOMMENDATIONS FROM MAY 13, 2015 MEETING 1. Marketing the program by getting endorsements from PAC members will be explored by R. Panesar and S. Ball. ONGOING 2. Members interested in being guest speakers are to email R. Panesar on their availability and topic for the Start-Up Orientation session. COMPLETED 3. A pathway between the Fire & Life Systems and Firefighter programs will be pursued by R. Panesar and S. Ball. ONGOING 4. The details for a formal agreement for the use of FLST lab by Tyco will be formulated by R. Panesar and S. Ball. COMPLETED 5. Students will be canvassed by R. Panesar for representation on this committee for the fall meeting. ONGOING
REPORT PREPARED BY: M. Bartosik DATE: November 5, 2015
DRAFT REVIEWED BY ASSOCIATE DEAN: M. Tapper SIGNATURE: _____
APPROVED BY ACTING CHAIR: M. Sforza SIGNATURE: ____M. Sforza______
AGENDA PAGE 89
Meeting Summary for the Board of Governors
Interactive Media Design and Contemporary Web Design Advisory Committee School of Media, Art & Design Minutes of October 21, 2015
Interactive Media Design and Contemporary Web Design Membership List
Name Title Organization Committee Chair *Stacey Vetzal President Mojility External Committee Members
*Brandon Carson Web Specialist Durham College *Rick Dolishny Project Manager Interactive Chris Erwin Web Developer Teehan+Lax Brendan Farr-Gaynor Partner Olio Digital Labs Inc. *Alex Jansen Owner/Operator POP Sandbox Jason King Content/Culture/Community 360incentives Jeff Martin Creative Director Addictive Mobilty Andrew Phillips Developer Channel 1 Media Solutions Matthew Sullivan Research and Developer So Media
Elected Student/Alumni Representatives Year/Program/Alumni *Yvonne Berg Contemporary Web Alumni Durham College Nicole Black Multimedia Design Alumni Durham College *Emily Canfield 2nd Year Contemporary Web Design Durham College Tiffany Choong Contemporary Web Alumni Durham College *Ryan Rozema Interactive Media Alumni Durham College *Kyle Sullivan 2nd Year Contemporary Web Design Durham College Jackson Teather Contemporary Web Alumni Durham College *Alex Zajac Interactive Media Alumni Durham College
Elected Faculty/Staff Representatives Name Title Organization *Linda Cheng Coordinator, Interactive Media Durham College *Wade Clarke Coordinator, Interactive Media Durham College *Greg Murphy Dean Durham College
Guests/Unelected Faculty/Staff Name Title Organization *Arlene Allen Continuing Education Assistant Durham College *Steven Evans Coordinator, Foundations in Art & Design Durham College Brent Hudson Professor, Interactive and Web Design Durham College
AGENDA PAGE 90
KEY POINTS OF DISCUSSION 1. Approval of minutes from May 7, 2015 was moved by R. Dolishny and seconded by B. Carson. Carried. 2. Acceptance of agenda was moved by L. Cheng and seconded by S. Evans. Carried. 3. Industry trends: Mobile games are on the rise on gaming consoles. Traditional funding models are being explored in industry. Knowledge in pure JavaScript needs to be explored in the curriculum. Would like to see JavaScript introduced gradually as students learn HTML and CSS in the first semester. Port the assets from one course to another, semester to semester. A discussion around the use of basic JavaScript in Industry ensued. A. Jansen shared if anyone is interested in doing an academic/industry partnership similar to what he outlined between Pop Sandbox and Queen's through NSHRC's Engage Program, they can reach out to the School of Media, Art & Design for contact information. As well he has done a few academic/industry partnerships, including with Sheridan College on an animated film, and offered his help to steer for structuring and/or maybe even help with a pilot project. 4. College/School Updates: G. Murphy shared that the School of MAD received updated lab and studio space. The Interactive Media program intake was suspended for the 2015 Academic year. Program team has promoted the program in the community and through social media. Partnerships are also being explored. There is a proposal to have a January start in January 2017. Class sizes are much smaller than in the past allowing for more classes to be taught by mostly FT faculty, which allows for a more cohesive relationship. Potential for 34 grads in the Web program. Articulations and pathways with a school in Ireland have been very positive for the programs. A 2- year diploma will allow them to enter directly in the degree program in Ireland. 5. Continuing Education Update: New courses are being explored for on-line delivery. 6. Student Voice: Theory, structure and tables are not taught in the curriculum, would like to see a slow down on HTML, felt CSS was overlooked. Teaching JavaScript in the second semester, but would like to see an introduction to JavaScript near the end of semester one. Stressed that the basic foundations need to be taught in first semester. Student asked if straight programming could be taught instead of breaking it out into components. Some students would like to see more back- end programming. Asked about the possibility of a third year in programming specifically. Not enough clear instructions or rubrics in the classrooms. Had strong opinions around the Audio and Video course in second semester, did not feel the course was beneficial. The possibility of splitting the classes into lecture and lab was suggested. Having hybrid courses within the programs was also discussed. The idea of having TA’s in the classroom was also suggested. 7. Post-Diploma Certificate: Was approved and will launch in September 2016. Interactive Media management, one-year grad cert. Principles of entrepreneurship will be explored. Student will bring a project they wish to build, which will be proposed to a panel of faculty. Students will be mentored through the steps of the project. At the end students will have the opportunity to go out on a field placement in the third semester or complete the project through a capstone. Much of the content for the classes will be hybrid. It was suggested that this program is marketed to organizations that have software apprenticeships.
RECOMMENDED ACTIONS 1. Recommend that a basic knowledge and overview of JavaScript are explored while the while HTML and CSS are taught in first semester. Start with HTML gradually introduce CSS and then JavaScript. ACTION BY: Program Team 2. Recommend introduction of JavaScript near the end of semester one. ACTION BY: Program Team 3. Recommend that the Audio and Video course is reviewed and revised for content. ACTION BY: Dean and Program Team 4. Recommend that the courses within the programs are explored as either hybrid or a lecture /lab split. ACTION BY: Program Team 5. Next meeting – Wednesday, March 23, 2015 at 6:00 p.m. 6. Adjournment 8:30 p.m.
STATUS OF RECOMMENDATIONS FROM May 7, 2015 MEETING 1. Having external members from industry be involved in the critique process in all stages as well as the professors in the graduate certificate program will be introduced in the Collaboration projects course in the final semester. 2. Offering the post diploma offerings through Continuing Education is still on-going. 3. The emphasis of Communication/Presentation/Time Management skills were incorporated into revised outlines for this academic year. AGENDA PAGE 91
REPORT PREPARED BY: A. Desaillier DATE: October 21, 2015
DRAFT REVIEWED BY DEAN: SIGNATURE:
APPROVED BY COORDINATORS: SIGNATURE: via email
AGENDA PAGE 92 Police Foundations; Protection, Security & Investigation and Advanced Law Enforcement & Investigations Programs Advisory Committee School of Justice & Emergency Services Minutes of November 12, 2015
LAW, POFD and PSI Program Advisory Committee Membership List
Name Title Organization Committee Chair Mike Chesson (POFD) Sgt. (Retired) Durham Regional Police Dana Cardinal (LAW) Resourcing & Specialized Training OPG Michael White (PSI) Consultant Security Risk
External Committee Members Elsa Gadsdon Recruiter OPP Chauntel Inma* Recruiting RCMP Recruiting Rob Kobayashi Staff Sgt. OPP, Whitby Sarah Schutt Constable Durham Regional Police Shayne Simpson Sgt. OPP, Whitby Ken Polley* Assistant Crown Attorney Durham Region Anne Weber Office Manager Ministry of Attorney General Wyatt Johns Youth Connections Mark Gilbert Youth Connections Gary Hasenhindl Youth Connections Chris Priebe OPG Steve Lawson Acting S/Sgt. DRPS/PLC Neil Weaver* Vice President Strategic Accounts GardaWorld Prot. Services Derek Hannan By-Law Enforcement Ajax Chris Swift SSgt. Alcohol & Gaming Comm. Carolyn Homes* Senior Director, Loss Prevention, Sears - National Health & Safety Chris Collins Darlington Security Shift Manager OPG Ian Falzon Customs Canada Border Services Tom Rousseau Vice President, Corporate Security Canadian Tire Douglas Walker Nuclear Security Training Manager OPG
Elected Student/Alumni Representatives Year/Program/Alumni Diji Ayodej Alumni, LAW Durham College Jeff Downman Alumni PSI Durham College
Elected Faculty/Staff Representatives Title Organization Name Stephanie Ball* Dean Durham College Marisa Cassar School of Continuing Education Durham College Maria Iannuzziello* Faculty Rep/Coordinator/PFP Durham College Charles McAfee* Faculty Representative Durham College Charlene Di Daniel* Faculty Representative Durham College Bonnie St. George* Faculty Rep/Coordinator-LAW Durham College Jason Vassell Faculty Rep/Coordinator-PSI Durham College Lynne Leroy* Faculty Rep/PSI Durham College
Guests/Unelected Faculty/Staff Name Organization None Title
______AGENDA PAGE 93 KEY POINTS OF DISCUSSION 1. The minutes of June 11, 2015 were approved by L. Leroy and seconded by N. Weaver. CARRIED 2. Industry Trends: All police services continue to focus on hiring minorities and females. Candidates for policing must have various life experiences in order to be considered as candidates for a police service. Toronto Police Service is putting forth a recommendation that all future candidates must have exposure to a person with a mental health issue, or volunteer in a community in a mental health environment. Legislative changes have dictated that those in the security field must have training in WHMIS, AODA and Basic Health & Safety. There are many job opportunities in the security field as some industries have expanded not only in Canada but also into Britain and Europe. 3. Community Initiatives: Many of the Police Foundation students have been actively involved in community work such as the Terry Fox Run, CIBC Run for the Cure, Active Shooter with DRPS and the Ontario Special Olympics. 4. Community Policing: The students in the Community Policing course now have the choice of working in one of four high risk schools including Highbush Public School in Pickering. They work with grade school students either on a one-on-one basis or in groups. Students who have become team leaders take on a role of monitoring activities within the schools. The Mediation-Alternative Dispute Resolution program is partnering with the Community Policing classes in training students on basic mediation techniques. This will assist them in dealing with conflicts in the high risk schools and will be piloted in January. 5. Police Foundations Presentations: The second year students will be doing presentations on real community problems which were supplied by the Durham Regional Police Service. They will present their business case proposals to resolve the problems. The presentations will be made in front of a panel of judges on December 14, 2015. 6. Program of Studies Changes: Students in the Advanced Law Program who have failed a course in the fall semester cannot continue placement in the winter semester. The Protection, Security & Investigation Program modified their program of study by replacing Advanced Security with Courtroom Processes and Security and introduced Retail Loss Prevention. Next year the Career Preparation course will require the students to attain, outside of their course hours, a certificate in mental health, assisted suicide or Canadian Firearm Safety. 7. Hiring Trends and Educational Requirements: It is recommended that students not wait until graduation to apply to the police service as it takes 9 – 12 months to complete the entire process. The average age of a new recruit is now 28. RCMP has changed their process whereby applicants must have their vision and hearing tests completed prior to completing their application on their website. Applicants with university degrees are not required to write the RCMP exam. 8. Program Review: The Police Foundations program is currently going through the review process. K. Polley, C. Homes and N. Weaver volunteered to participate as part of the external stakeholder focus group. The Protection, Security & Investigation program is also in program review. The external focus group meeting resulted in suggestions to the curriculum to include more mental health, technological security and suicide prevention. 9. Justice Games: This will be the 4th year that the event will take place and involves various programs in the school in activities such as arm wrestling, floor hockey and tug of war.
RECOMMENDED ACTIONS Advanced Law Enforcement & Investigation, Police Foundations and Protection, Security & Investigation Programs 1. The program team will discuss the feasibility of offering/embedding certifications which are now required in the security field. Police Foundations Program: 2. M. Iannuzziello will make arrangements with N. Weaver to observe one of the Police Powers classes. 3. An invitation will be extended by C. Di Danieli to all the Committee Members to attend the students’ presentations being held on December 14th. Protection, Security & Investigation Program: 4. C. Di Danieli will invite N. Weaver as a guest speaker to discuss the many opportunities in the security field in her Career Preparation classes. 5. Committee members are welcome to attend any course in the program and need only contact the respective coordinator.
AGENDA PAGE 94 STATUS OF RECOMMENDATIONS FROM JUNE 11, 2015 MEETING Advanced Law Enforcement & Investigation, Police Foundations and Protection, Security & Investigation Programs 1. Based on the student feedback, the areas that were addressed will be discussed at a faculty program meeting by B. St. George. COMPLETED Police Foundations Program: 1. Attaining testimonials regarding the students’ experience with the at-risk youth will be pursued further by M. Iannuzziello. COMPLETED 2. The hiring of community service officers in Sudbury and Barrie will be further investigated by M. Iannuzziello. COMPLETED Protection, Security & Investigation Program: 1. Follow up on exposure in testifying in court that may be incorporated in some courses will be pursued by J. Vassell and various professors. COMPLETED
REPORT PREPARED BY: M. Bartosik DATE: November 13, 2015
DRAFT REVIEWED BY DEAN: S. Ball SIGNATURE: ______
APPROVED BY ACTING CHAIR: M. Iannuzziello SIGNATURE: _____M. Iannuzziello______
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AGENDA PAGE 95
Combined Law Clerk Advanced, Fast Track and Office Administration-Legal Programs Committee School of Justice & Emergency Services Minutes of October 20, 2015
Law Clerk Advanced and Fast Track Programs Advisory Committee Membership List
Name Title Organization Committee Chair Theresa Fergusson (LCAD/LCAF) Financial Services Law Clerk Stikeman Elliott LLP TBA (OFLG)
External Committee Members Adriana Carnevale (Melanie Williams) Lawyer Carnevale Law Office April Gross* Property Inspector Mun. Prop. Assess. (MPAC)t Lynn Gaudet* Durham Crown’s Office Ministry of Attorney General Cynthia Kelly HR Generalist Aird & Berlis LLP Anna Naud Lawyer Mason Bennett Johncox Michelle Long Law Clerk Pacific Rubiales Energy Cor Katie Bell Law Clerk Aird & Berliss LLP Trena Mumby Manager, Legal Secretarial Support Osler, Hoskin & Harcourt Ashley Maurich HR Coordinator Osler, Hoskin @ Harcourt Elizabeth O’Brien* Office Manager McGibbon, Bastedo, Armstrong & Armstrong Lindsay Ortega Talent Management Specialist Miller Thomson Janet teBoekhorstz Children’s Aid Society Janelle Yu HR Generalist Goodmans LLP
Elected Student/Alumni Year/Program/Alumni Representatives
Stefano Ciarlariello (LCAD) 3rd Year – Law Clerk Advanced Durham College Michelle Redpath* 2nd Year – Law Clerk Advanced Durham College Brianna Williams* 2nd Year – Law clerk Advanced Durham College Robin Graham (OFLG)* Alumni Durham College Nicole Julott (OFLG) Alumni Durham College Lindsay Orr (OFLG)* 2nd Year Student Durham College
AGENDA PAGE 96 Elected Faculty/Staff Title Organization Representatives Name
Stephanie Ball* Dean Durham College Virginia Harwood* Professor Durham College Peggy Hinan (OFLG) Coordinator/Professor Durham College Kathleen Stewart (LCAD/LCAF)* Coordinator/Professor Durham College
______
KEY POINTS OF DISCUSSION 1. Minutes of the Law Clerk Advanced and the Office Administration-Legal Programs Advisory Committee meeting on June 2, 2015 were approved by A. Gross and seconded by R. Graham. CARRIED 2. Industry Trends: The law offices are experiencing huge increases in workload due to the booming real estate market as well as for private mortgages, corporate and wills and estates. The Ministry of the Attorney General has introduced a new program called Scope into the Toronto courts and is now utilized in Durham Region and in Ottawa that incorporates all the criminal court case components into one system. The Municipal Property Assessment Corporation is experiencing major changes in the organization by allowing employees the option of working from home using the current technology either on a part time or full time basis. There is a trend to go remote across the province. 3. Enrolment: The program has experienced a decrease in enrolment this year with only 38 first year students in the Law Clerk Advanced Program. The Fast Track program is a full 3- semester program that runs from May to April and currently has 12 students. The Law Clerk Advanced Fast Track program will be advertised and promoted amongst the graduates in our Paralegal programs as the program is comprised of courses from first, second and third year. There are currently 18 students in the Office Administration-Legal program which is the average enrolment for first year. 4. PQPR Update: The program has experienced positive feedback overall with very few concerns/issues. The goal of the program is to maintain its quality. 5. Legal Reflections Update: The newsletter covers information about current trends, an alumni profile and any other pertinent legal information. It is produced and circulated once a year via email to all alumni as a means of keeping connected. A. Gross volunteered to do an article on working remotely; L Gaudet will write an article on the new program, Scope; V. Harwood will provide a ‘recipe’ and M. Redpath and B. Williams ’will do an article from a student perspective. 6. KPI Results: The results, overall, were positive. The area for improvement each year always relates to resources such as cost of texts. Students had purchased e-books for some courses with mixed reactions by the students as many would prefer hard copies so that they can make notes. A suggestion was made in reducing costs in having a rent-text-program through the Bookstore. 7. Membership Update: The membership list is currently being reviewed and updated and 2 – 3 new members will be recruited such as ILCO. 8. Mediation-Alternative Dispute Resolution Course: The evaluations and assessments in the course outline does comply with college policy/standards. 9. Student Voices: Office Administration-Legal Program: Students are feeling a strong disconnect in the communication being sent to them relating to field placement, process, procedures and deadlines. Law Clerk Advanced Program : It would be beneficial for all first year students to be provided with more practice on reading cases as it is a very important component for assignments in second semester. Students would like to be provided with specific information on what to do to prepare for field placement early in their second year and to have more thorough communication with respect to deadlines for paperwork.
AGENDA PAGE 97 RECOMMENDED ACTIONS Law Clerk Advanced Program: 1. Committee members are asked to forward any news items or trends by early May to K. Stewart for the Legal Reflections newsletter. 2. D. Dowling will be contacted by K. Stewart for an article as a newly retired professor of the program. 3. V. Harwood will contact a member at ILCO regarding mentorship with their new law clerks. 4. A discussion on a rent-a-text program through the Bookstore will be pursued by S. Ball. 5. Several alumni will be contacted by K. Stewart for their interest in participating on this committee. 6. Members are asked to forward contact information of any proposed new members to K. Stewart. 7. K. Stewart will contact C. Kelly at Aird & Berlis about hosting the spring advisory committee meeting.
STATUS OF RECOMMENDATIONS FROM June 2, 2015 MEETING Law Clerk Advanced Program: 1. An update on the KPI results will be provided at the fall meeting by K. Stewart. COMPLETED 2. The Mediation-ADR course will be reviewed to ensure alignment with college policy regarding weighting of evaluations and assessments by K. Stewart. COMPLETED 3. Utilizing the Bistro 67 at the Whitby Campus as the venue for the career event will be investigated by K. Stewart. COMPLETED
Office Administration-Legal Program 1. An update on the KPI results and PQPR will be provided at the fall meeting by P. Hinan. DEFERRED
REPORT PREPARED BY: Mary Bartosik DATE: October 21, 2015
DRAFT REVIEWED BY DEAN: S. Ball SIGNATURE: ______
APPROVED BY ACTING CHAIR: K. Stewart SIGNATURE: Kathleen Stewart
AGENDA PAGE 98
Library and Information Technician Program Advisory Committee School of Business, IT & Administration Minutes of November 5, 2015
Library and Information Technician Program Advisory Committee Membership List
Note: an asterisk in front of the name indicates the member was present for this meeting.
Name Title Organization
Committee Chair *Michael David Reansbury Manager, Library Services Canadian College of Naturopathic Medicine
External Committee Members Debbie Arsenault Library Technician Lakeridge Health *Aaron Bangay Acting Archivist & Records Northumberland County Manager *Donna Bolton-Steele (for Ian Ross) Department Head – Reference Whitby Public Library Services Emily Cartlidge Records Manager and Archivist Northumberland County Christine Evans Library Support Specialist PVNCCDSB *Trish Johns-Wilson Reference Librarian DC-UOIT *Liz Kerr SuperConference Convenor Ontario Library Association (OLA) *Beckie MacDonald Manager, Member Services Ontario Library Association (OLA) *Mary McDiarmid Librarian Ontario Shores Ian Ross Chief Executive Officer Whitby Public Library *Jennifer Weymark Archivist Oshawa Community Museum *Sarah White Public Service Coordinator Scugog Memorial Public Library
Elected Student/Alumni Representatives Name Year, Program *Jennylynn Brown Alumni *Jennifer Floyd 1, Library & Information Tech *Amanda Perriman 1, Library & Information Tech *Dawn Wright 2, Library & Information Tech
Elected Faculty/Staff Representatives Name Title Department *Anne Donnellan Professor School of Business, IT & Management *Nicole Doyle Professor School of Justice and Emergency Services *Susan Pratt Program Coordinator/Professor School of Business, IT & Management
Guests/Unelected Faculty/Staff Name Title Department/Organization *Jackie Bathe Associate Dean School of Business, IT & Management *Victoria Kee Secretary Durham College
AGENDA PAGE 99
KEY POINTS OF DISCUSSION 1. Additions to Agenda: none. 2. Agenda: accepted by J. Weymark, seconded by N. Doyle. 3. Minutes from May 14, 2015 approved by N. Doyle and seconded by J. Weymark. 4. External Membership Information Sharing: Members who have experience with field placement students all expressed that they were very happy with their skills and abilities. 3D printers are an emerging trend in libraries. The Whitby Library has two reference assistants who can offer a presentation on an introduction to 3D printing which may be beneficial for LIBT students. Some employers feel they will not be creating new positions at this time but will only be hiring to fill existing positions. It is important to make students aware of all the areas in this very diverse field. Additionally, students need to be aware of entrepreneurial opportunities in the industry. The exchange rate and low Canadian dollar has a strong effect on budgeting and therefore acquisitions are currently reduced in many libraries. The committee discussed the possibility of the development of pathways to university specifically for this program. Master’s programs often require a four year degree for acceptance but it may be possible to obtain credit for a 2 year diploma as well as a 3 year degree. The members felt that an articulation agreement for LIBT students would be greatly beneficial. It is easy to be overwhelmed with digital information including email management. Vital information can be lost if emails are deleted after a set period of time. It can be difficult and time consuming to fill part time positions because often successful candidates will leave once they obtain full time employment. Library and Archives Canada (LAC) is now encouraging more interaction with the public and are also increasing their focus on the public face of the building itself. LAC has asked the Canadian Council of Archives (CCA) to approach the provincial archives to review and update the rules of archiving description (RAD). The Archivist Association of Ontario (AAO) is actively trying to attract more student memberships and involvement. They will be developing a committee for emerging archiving professionals. The Ontario Library Association (OLA) Super Conference is coming up from January 27-30th and there will be many opportunities for students to gain volunteer experience. Students who volunteer and who are members of the OLA receive a full conference registration. If student volunteers are not members they will receive registration for the day that they are volunteering. There will also be a membership draw at the conference. The Canadian Library Association (CLA) and provincial/territorial association have sent out a survey asking the library community for feedback on the creation and purpose of the Canadian Federation of Library Associations/ Fédération canadienne des associations de bibliothèques. If feedback is positive CLA would dissolve and the new federation would be constituted as early as the spring of 2016. Most library sectors have a national association; however, school libraries do not and are currently looking into forming a School Library association. Each province has their own guidelines for school libraries but not all schools in Ontario are necessarily aware of these guidelines. There needs to be standards that are common nationwide. The OLA is producing a paper copy in the different areas of school librarianship There are close to 100 library associations across Ontario and it is very difficult to create cohesiveness when there is so much division. The Treasure Mountain Canada is a school library research retreat that will take place in January and is hosted by the OLA. This year the meeting is being held in Toronto. An application was made for a grant through the Durham Community Foundation in order to create a self-help mental health collection. There will be a Cultural Roundtable held at the Whitby Library on the evening of November 13th. If interested in attending please contact D. Bolton-Steele. There will not be a formal agenda but more of a discussion. It is important for students entering the workforce to be excited and passionate and have well-developed soft skills including the ability to network with the public. Doug Hart presented to the Durham Region Business Summit on managing the customer experience and would be a good guest speaker for the program. The positon of Library Technician is specific to Canada and the upcoming changes at the CLA could mean that the Guidelines for the Education of Library Technicians could be lost as well as the francophone/bilingualism of library education. The program relies on the Guidelines as the Ministry does not currently have plans to update the guidelines for the LIT program; the Ministry never created a program standard for the LIT programs. It will be important moving forward to make sure that the Guidelines for the LIT program are as current as possible and it would be beneficial to compare course outlines to those at other colleges. 5. College/School and Program Update: Durham College enrolment has increased by 1.3% even though many other colleges have seen a deficit. New programs this fall included Accounting & Payroll, Insurance and International Business Management. The Library & Information Technician program has 33 first year students and 24 second year students. The Program of Studies is currently under review for the 2016/2017 academic year. There are four field placement modules that students must complete before beginning their field placements which include WHMIS, Workplace Violence, AODA and Health & Safety. Students can include these certificates in their AGENDA PAGE 100 portfolio. Because this training follows provincial standards, the hope is that employers will be able to accept this training and that it will release them from some burden to train students. This fall first year students in the LIBT program were required to own and use personal laptops. Upcoming changes to the program include the extension of the Records Management course to 14 weeks and the decreased focus on Collection Development. Students will not likely be doing much work in the field of Collection Development but still need an overview. The Advanced Cataloguing course has been split into two courses in order to devote an entire course to subject analysis with more focus on metadata as this is an increasing area of interest in the field. Thank you to employers who are able to accommodate a student for the job shadow. This is a great opportunity for students to gain some experience in the work place. Students are encouraged to share their experiences as they continue to have one hour per week field placement classes. They also tend to share information when choosing where to complete their second placement. The Client Services class has been divided into groups and they will run an event of celebration for employers. The program continues to provide many guest speakers and field trips for students including trips to the Courthouse, the UOIT Library, Oshawa Museum and guest speakers from Scholastic and the OLA. Students always appreciate guest speakers and learning about different career pathways. Next semester the students will go to the OLA conference and they are also encouraged to volunteer. Students are not expected to be in class at this time but have assignments or online work to complete. Professional development continues for faculty and includes an E-learning Symposium on Learning Objects and an online course on Indexing. Currently N. Doyle is working with the Region of Durham on the Knowledgeable Organization Project. The region wants to work with academic institutions locally to mobilize knowledge produced by these organizations by providing access to research by people providing front line service. There could be roles for students in this program or other programs across the college as the intention is to build interdisciplinary teams. N. Doyle will provide an update for the committee on this project in the spring. 6. Continuing Education: No update at this time. 7. Student Voice: Some first year students feel that first semester is too broad and feel overwhelmed by the number of topics being covered. Others feel that it is an excellent overview of the field and provides a good foundation of knowledge which can be built upon during the program. Students really appreciate the opportunity to meet individuals working in the industry as guest speakers or on field trips. There is a disconnect between the computer class and the database course; however the faculty member suggested a tutor to students at the beginning of the semester to help bridge this gap. Students are finding that employers listed for contact in a field placement directory are being contacted multiple times, even when they don’t wish to take on a field placement student. Students are asked to keep the list updated and these employers have consented to be on this list. Some employers may prefer to provide a specific contact. Students appreciate that they can use experience in a summer job to apply towards their required field placement hours with approval. Alumni felt that the program did prepare them for the workplace and feels that any gaps that existed have been covered by these changes to the program of study that were discussed for the next academic period. Alumni felt that this program also provided valuable preparation for university but did not receive advanced standing for the LIBT program because it is so specialized. 8. Additional Items: Update from Office of Development and Alumni – unable to attend this meeting, will move this item to the spring meeting. RECOMMENDED ACTIONS 1. Explore articulation agreement possibilities for this program. 2. N. Doyle to provide update on Knowledgeable Organization project. 3. Ask J. Fisher to present FastStart to LIBT students. 4. Contact Doug Hart as guest speaker for LIBT students. 5. Follow up on 3D printing presentations at the Whitby Library. 6. Approach colleges with other LIBT programs to share course outlines and standards. 7. Follow up on the number of students that applied summer employment to field placement hours in Fall 2016. 8. Next meeting: Thursday, May 12, 2016 at 6:00 p.m. Location: CFF 9. Adjournment: 8:15 p.m.
AGENDA PAGE 101
STATUS OF RECOMMENDATIONS FROM November 13, 2015 MEETING 1. Report results of post-admission communication skills testing – this will take place next September. Students who don’t achieve a benchmark grade will need to take a remedial course. 2. Increase curriculum covering budgeting in library operations as well as other courses – Budgeting is being integrated throughout the curriculum where possible, including courses such as Circulation and Acquisitions & Collections.
REPORT PREPARED BY: V. Kee DATE: November 5, 2015
DRAFT REVIEWED BY DEAN: J. Spring SIGNATURE: ______
APPROVED BY CHAIR: M.D. Reansbury
AGENDA PAGE 102
Mediation – Alternative Dispute Resolution Program Committee School of Justice& Emergency Services Minutes of November 4, 2015
Mediation – Alternative Dispute Resolution Programs Advisory Committee Membership List
Name Title Organization Committee Chair Lorraine Joynt* Mediator FSCO
External Committee Members
Peter Spratt* VP, Consulting Services Collins Barrow DC Audrey Lea* Accredited Family Mediator Ontario Court of Justice Cathy Salmers Mediatory & Collaborative Lawyer Salmers Law Kam Lovel Family Mediator – Arbitrator Ontario family Mediation Susan Parsons* Mediator Crossroads Family Solutions
Elected Student/Alumni Representatives Bryanne Gates Alumni Durham College Deena Misale Alumni Durham College Catherine Chan Alumni Durham College
Elected Faculty/Staff Representatives Name Stephanie Ball/M. Tapper* Dean/Associate Dean Durham College Helen Lighstone* Faculty Rep//Coordinator Durham College Suzette Lewis* CJA/Faculty Rep Durham College
Guests/Unelected Faculty/Staff None
______
KEY POINTS OF DISCUSSION 1. Minutes of May 27, 2015 were approved by S. Parsons and seconded by P. Spratt. CARRIED 2. Industry Trends: Workplace conflict assessment is a growing part of the mediation practice. There is a lot of preventative elements by doing diagnostics that leads to conflict coaching. ADRIO has created an HR section on their website along with several new training opportunities. FSCO Mediation will be terminated as of April 2016 replaced by Licensing Tribunal (LAT). 3. College/Program Updates: Durham College will hold its’ Fall Open House on November 14th. The college system is moving towards an Accreditation process, and Durham College will begin evaluating its’ readiness to put forward a first round request by November 2016. In the winter semester, pending approval, students would participate in outreach opportunities through a partnership with the Police Foundations program by providing them with mediation training; and the local at-risk schools would receive conflict coaching. Our students will attend mediation sessions with Mr. Frank Gomberg; and York University, Ms. Martha Simmons runs a York University project similar to CCRS which is also pendingAGENDA. PAGE 103 4. Campus Conflict Resolution Services (CCRS): It is widely supported by the college. March 23, 2016 has been designated as the start of DC Mediation Week that will hold activities such as a flash mob mediation in the cafeteria and rotating flash mobs at the Whitby and Pickering campuses. The goal of the “flash mob” and Mediation week will be to promote the services of CCRS in an effort to increase the profile and supports available to UOIT and Durham College students. 5. MADR 5th Anniversary: The event was held in March 2015 and was quite successful. This year’s students are currently planning to celebrate the program’s 6th anniversary scheduled for March 23, 2016. An invitation was extended to Premier Kathleen Wynn because of her background and support of Mediation, however, due to scheduling conflicts she declined. Her office issued a letter and certificate which will be shared at the event.
6. Student Representation: A current student should participate on this committee, to provide the student voice.
RECOMMENDED ACTIONS 1. The Mayor of Oshawa and Suzette Clunis at ADRIO will be invited to the MADR 6th anniversary celebration by H. Lightstone. 2. This year’s students will be canvassed by H. Lightstone for a representative to participate on this committee. 3. Mediation Week and Flash mob idea will be brought forward to the students for discussion by H. Lightstone.
STATUS OF RECOMMENDATIONS FROM May 27, 2015 MEETING 1. Information will be provided at the fall meeting on the training with extended family members by A. Lea. COMPLETED 2. Workplace conflict assessment will be investigated further by H. Lightstone. COMPLETED 3. The committee members are asked to forward any new mediation observation opportunities to H. Lightstone. ONGOING 4. The creation of a Family Clinic on campus will be discussed with S. Parsons and H. Lightstone. ONGOING 5. Advisory Committee members will be invited the yearly MADR event by H. Lightstone. ONGOING 6. Further discussion will be held on a partnership with W. Kane of the Durham Catholic School Board by S. Parsons, A. Lea and H. Lightstone. ONGOING
REPORT PREPARED BY: H. Lightstone/M. Bartosik DATE: November 5, 2015
DRAFT REVIEWED BY ASSOCIATE DEAN: M. Tapper SIGNATURE: ______
APPROVED BY CHAIR: L. Joynt SIGNATURE: ____Lorraine Joynt______
AGENDA PAGE 104 AGENDA PAGE 105 AGENDA PAGE 106
Meeting Summary for the Board of Governors
Media Fundamentals Program Advisory Committee School of Media Art & Design Minutes of October 26, 2015
Media Fundamentals Program Advisory Committee Membership List
Name Title Organization Committee Chair *Wade Clarke Coordinator, Interactive Media Durham College Design
External Committee Members DDSB Facilitator Durham District School Stephen Archer Board (DDSB)
*Sue Hawkins SCWI Administrative Coordinator Durham College
Elected Student/Alumni Representatives Year/Program/Alumni Matisse Hamel-Nelis Media Fundamental Alumni Durham College Danika Tate Media Fundamentals Student Durham College
Elected Faculty/Staff Representatives Name Title Organization *Linda Cheng Coordinator, Contemporary Web Durham College *Brian Legree Coordinator, Journalism Durham College *Greg Murphy Dean Durham College *John Starling Coordinator, Media Fundamentals Durham College *Marni Thornton Coordinator, Music Business Mgmt. Durham College
Guests/Unelected Faculty/Staff Name Title Organization Donna Boyd Continuing Education Officer Durham College
AGENDA PAGE 107
KEY POINTS OF DISCUSSION 1. Approval of minutes of March 30, 2015 was moved by M. Thornton and seconded by L. Cheng. Carried. 2. Approval of agenda of October 26, 2015 was moved by J. Starling and seconded by S. Hawkins. Carried. 3. Industry Trends: The Video capture course will be run as a dual credit course through SCWI starting February 8, 2016. A discussion around offering a drawing course that will help students with their portfolio ensued. A proposal to use WordPress within the curriculum was discussed, several members shared that Dreamweaver and/or Adobe Muse would be the better choice. Dreamweaver and Adobe Muse are both part of Creative Suite and can be installed without additional cost in the L127 lab. The MBM Coordinator will look into moving from WIX to Adobe Muse in the curriculum. 4. College and School Update: A January intake for this program has been approved for January 2016. This program has been loaded to the OCAS website. The students will enter into the semester two of the program from January to April and take semester one from September to December. The SCWI office will send out a communication to the various boards with the region letting them know about the January intakes. 5. Continuing Education Update: Representative was not present. 6. Student Voice: Representative was not present.
RECOMMENDED ACTIONS 1. There are no recommendations as quorum was not reached. 2. Next meeting – Wednesday, March 2, 2016 at 6:00 p.m. 3. Adjournment – 4:00 p.m.
STATUS OF RECOMMENDATIONS FROM March 30, 2015 MEETING 1. Having the textbook requirements outlined in the Presentation outline was not achieved as that course was removed from the curriculum and the learning outcomes are being met in other courses. 2. The Presentation Skills/Techniques course was removed from the 2016 program of Studies and a new course labeled Digital Imaging Fundamentals was added. 3. Some possible dual credit courses through the School of Media, Art & Design was shared with the SCWI office. 4. A chair was nominated. Wade Clarke was nominated and accepted the position. 5. Both of these members were invited to the spring meetings to work on recruitment ideas.
REPORT PREPARED BY: A. Desaillier DATE: October 26, 2015
DRAFT REVIEWED BY DEAN: G. Murphy SIGNATURE:
APPROVED BY CHAIR: Coordinator SIGNATURE: via email
AGENDA PAGE 108 Motive Power Technician Advisory Committee School of Skilled Trades, Apprenticeship, & Renewable Technology Minutes of November 3, 2015
*denotes attendance Program Name Membership List Name Title Organization Committee Chair Steve Good Service Manager Nurse Chevrolet Cadillac External Committee Members Name Title Organization
Michael Chiaramonte Fixed Operations Manager Pickering Chrysler Dodge Jeep Ram Paul Fraser Technology coordinator Durham Catholic District School Board *Gord Garner Owner Garner’s Auto Pro
*Ming Kong Service Manager Volkswagen
Stuart Peak Service Manager – Auto OWASCO
Mark Verwey/Adam Closter Service Manager – RV OWASCO
Keith Weidmark Owner LRP Automotive
*Tom Zekveld Owner Tomlin Auto
Elected Student/Alumni Representatives Name Title Organization *Jake Burrows Alumni *Patrick Gould Alumni *Sara Bugden Year 1 Student Elected Faculty/Staff Representatives
Name Title Organization *Robert Grant Motive Power Professor Durham College *Pam Stoneham Associate Dean Durham College *Ralph Ruffo Motive Power Professor Durham College Guests/Unelected Faculty/Staff
*Christian Owen Parts and Supply Tesla
AGENDA PAGE 109
KEY POINTS OF DISCUSSION Durham College was selected along with Centennial by TADA to represent colleges at the auto show. Lexus Hybrid "CT200" donated by Toyota Canada. Open house November 14th, 2015. Whitby Campus Tradesmart Job fair is February 2nd, 2016. Visitors to Whitby Campus from Guyana received training in auto electrical. Another trip to Guyana is in the works for December. Re-vamping parts and supply course using the curriculum from the parts counter person. The program team is investigating other certifications such as Automotive Hoist and Lift Operator, Ozone Depletion, Automotive Tire Tech, Oil Change and Maintenance Tech, and Parts Counter Person. Input into communications skills, resumes, business courses, more technical communications, ability to read technical papers. Introduction of the Kit Car builds approval. The students will build the car and it will be taken to the auto show, car to be raffled off to pay for the next kit. This is a teachable activity in coordination with the sequence of the curriculum.
RECOMMENDED ACTIONS Increase the depth of the electrical component of the program. Include a portfolio project as a final evaluation tool. Invite members for a tour at the start of the next meeting. Email TradeSmart flyer to the PAC participants. STATUS OF RECOMMENDATIONS FROM PREVIOUS MEETING Implement an estimating component into the curriculum. Learning outcomes have been included in the Parts and Supply and the Management course to address the estimating component.
Next meeting date: April 7, 2016
REPORT PREPARED BY: Mary Pearce DATE: November 4, 2016
DRAFT REVIEWED BY ASSOCIATE DEAN: Pam Stoneham SIGNATURE
APPROVED BY CHAIR: Steve Good SIGNATURE: ______
AGENDA PAGE 110
Meeting Summary for the Board of Governors
Music Business Management Committee School of Media, Art & Design Minutes of November 23, 2015
Music Business Management Committee Membership List
Name Title Organization Committee Chair *Evelyn Cream President Athena Music International External Committee Members
*Michelle Baily Director HR Re:Sound *Linda Bush Owner/Manager New Romantic Music *Brian Chick Director National Promotions Universal Music Canada Catherine Jones Director, Bell Media Music Bell Media Inc. *Brandon Keen Account Manager Audio Blood Inc. Ron Morse Co-Owner, CFO.C.O.O Wax Records Nicole Rochefort Owner/Agent Artists in Motion Allen Weinrib Head of Production Fadoo Production Inc.
Elected Student/Alumni Year/Program/Alumni Representative Matt Nolson Music Business Alumni *Brianna Sirju 3rd Year Music Business Mgmt. Durham College *Brittany Watkins 2nd Year Music Business Mgmt. Durham College
Elected Faculty/Staff Representatives Name Title Organization Greg Murphy Dean School of Media, Art & Design Tony Sutherland Professor School of Media, Art & Design *Marni Thornton Coordinator School of Media, Art & Design Greg Jarvis Professor School of Media, Art & Design
Guests/Unelected Faculty/Staff Name Title Organization Donna Boyd Continuing Ed. Officer Durham College Drew Hale Freelance Last Planet Joanne Hill Professor Durham College
AGENDA PAGE 111
KEY POINTS OF DISCUSSION 1. Approval of minutes of June 23, 2015 was moved by M. Thornton and seconded by L. Bush. Carried. 2. Approval of agenda was moved by L. Bush and seconded by M. Baily. Carried. 3. Industry trends indicate: Digital distribution of music is on the rise, a discussion arose around copyright laws across several countries. Streaming of music was noted as also on the rise and that some artists are choosing not to stream their music. Vinyl is also a trend that the membership is seeing. Talk around artist profiles was introduced. How online views equate to profit sales was noted and discussed. Social media metrics were also noted, and suggestions were made on how to introduce this in the curriculum. Facebook users are on the decline, more young fans are using Vine or Snapchat instead. Buying “followers” may lead to air time, but the followers need to be real to fill a live show. The value that a music licence brings to a company and/or organization was discussed. 4. College/School Update: It has been suggested that a separate publishing course be introduced back into the program. The Coordinator shared that this is the first year for the Independent Study course in semesters 5 & 6. Currently 27 students are actively working at their placement. Employers are diverse, all the major labels, a music supervision company, an EDM event organization, merchandising, independent labels/artist management, music accounting/bookkeeping, merchandising, media, publicity, booking agency, and concert promoter. Everyone is relatively pleased with the progress to date. The consistent issue this semester is that some employers continue to voice their frustration about not having the students at work for a full week or earlier in the week (Mon-Tue/Tue-Wed). Students and employers agree that students miss important planning meetings and decisions Monday through Wednesday. Other employers prefer the current 2 day a week format. 11 grads from last semester are now employed within the music industry. 5. Student voice: The students shared that the hands-on courses are the most positive and beneficial aspects of the course. The budget for the practicum course was noted as not enough for the students to try all of their ideas. Would like to see more publishing in the curriculum. Had some concerns around the marketing and finance courses and the teaching methods and would like to see professors with more teaching experience or skills. Enjoy the guest speakers and would like to see more of them brought into the program. Would like to see more hands on in the Live Sound course and more social media overall. Organized field trips would be beneficial. The E-Business and Web design courses have been very informative. The students all feel that the field placement is a terrific benefit but would like to see it on more than two days. They shared that the Independent Study course is a thesis-based course and although beneficial, it’s a bit more difficult for the students who may not know what they want to do after they graduate. RECOMMENDED ACTIONS 1. Recommend that a stand-alone course in publishing be introduced back into the curriculum. ACTION BY: Program Team 2. Recommend that the budget for the Practicum course be reviewed. ACTION BY: Dean and Program Team 3. Recommend that the program team continue to participate in part-time faculty hiring. ACTION BY: Associate Dean and Program Team 4. Recommend that the program reach out to the some of the organizations in industry to arrange tours. ACTION BY: Program Team 5. Recommend that senior students or graduates help mentor the first or second year students. ACTION BY: Program Team 6. Next meeting – Tuesday, May 31 at Re:Sound at 6:00 p.m. 7. Adjournment 7:30 p.m.
STATUS OF RECOMMENDATIONS FROM June 23, 2015 MEETING 1. The Program of Study will be circulated to the Committee once the 2016-2017 changes are approved. 2. The rigour of the program has been maintained; enrollment is up in this program.
REPORT PREPARED BY: A. Desaillier DATE: November 23, 2015
DRAFT REVIEWED BY Coordinator SIGNATURE: via email
APPROVED BY CHAIR: E. Cream SIGNATURE: via email
AGENDA PAGE 112
Office Administration Program Advisory Committee School of Interdisciplinary Studies Minutes of Wednesday, November 11, 2015
Office Administration Membership List
Note: * denotes in attendance
Name Title Organization *Kim Glover Application Consultant – Lakeridge Health - Oshawa Information Technology
External Committee Members
*Donna Boyd Program Officer Durham College
Marianne Boucher Clerk Lakeridge Health Oshawa
*Marnie Salonius Fundraising and Events Community Living Oshawa/Clarington Planner
Suzanne Barrett Board Secretary ICSA
*Michelle Osborne Administrative Assistant Durham College
Melissa Picard International Program UOIT Coordinator
Elected Student/Alumni Representatives
*Susan Benedet Year 2 Student *Laura Cain Year 2 Student *Lisa Copson Alumni
Elected Faculty/Staff Representatives Name Title Organization *Dina (Papaiakovou) Galanis Program Durham College Coordinator/Professor *Fran Jeffrey Professor Durham College *Pam Stoneham Associate Dean Durham College
Guests/Unelected Faculty/Staff Name Title Organization *Cheryl Hurst Faculty Durham College *Karen Anderson Student Advisor/Field Placement Durham College *Donna Boyd Program Officer Durham College
AGENDA PAGE 113
KEY POINTS OF DISCUSSION It was noted that graduates entering the workforce, as registration and emergency room clerks required more Excel training—outside of formulas. The program team advised that the new curriculum included a year two Excel course that addresses the concern. Kim Glover indicated that some potential employees at Lakeridge Health she has had contact with reported they were not successful in the pre-employment testing; Kim Glover will try to get more information on the testing to determine where the areas requiring more training are. Students coming from the OFAD program require skills in phone etiquette, problem solving, information verification and the impact of errors within these areas. Community Living willing to take on a placement student as they see value for the student learning experience. Post admission communications testing process was explained. Graduates are performing more editing than transcription in the workforce as third party software is being used to provide “canned” entries with very little personal comments. Meditech software training needs to concentrate on the registration component as the scheduling and order entry are addressed at the facility specific level. Kevin Baker was announced as the new dean/principal of the Whitby Campus and Centre for Food. Open house this weekend November 14, 2015 at both Whitby and Oshawa campus. OFAD information will be available at the Oshawa campus although the program will still run at Whitby. KPI Results for 2014/15 - Student satisfaction above system-wide average for Office Admin- General, Medical, and Medical Fast-Track - Student satisfaction for Executive was 52.6%, below Durham college average and system-wide average of 84.6% - Graduate employment rate above system-wide average for all programs. Office Admin- Medical graduate employment rate was 100%, identified as program level strength consistently achieving results higher than the average of other programs in the same MTCU code over the past three years. From the Continuous Education program review, Excel, Professionalism, and Communications, were identified by community partners as gaps and will be considered for inclusion.
RECOMMENDED ACTIONS Mary Pearce to send finalized copy of program of study to program advisory members as soon as it has been posted. Kim Glover elected as chair. Conduct focus groups prior to year two-curriculum development. Seek out new program advisory members.
STATUS OF RECOMMENDATIONS FROM PREVIOUS MEETING
• Program key performance indicators were discussed at the November 11th meeting – see above. • Program of Study and new curriculum were outlined at the November 11th meeting • Select a committee chair – Kim Glover of Lakeridge Health Oshawa accepted chair position • Get meeting minutes out faster – set goal of two to four weeks after meeting
Next meeting date: April 27, 2016
REPORT PREPARED BY: Mary Pearce DATE: November12, 2016
DRAFT REVIEWED BY ASSOCIATE DEAN: Pam Stoneham SIGNATURE:
APPROVED BY CHAIR: Kim Glover SIGNATURE: ______
AGENDA PAGE 114
Paralegal Programs Advisory Committee School of Justice& Emergency Services Minutes of November 9, 2015
Paralegal Programs Advisory Committee Membership List
Name Title Organization Committee Chair Harold St. Croix* Paralegal/Assistant Business LIUNA Local 183 Manager
External Committee Members
Kevin Anderson Cogir Management Bob Banik Lawyer UNIFOR Legal Services Plan Maxine Coopersmith* Justice of the Peace Ontario Court of Justice Cindy Coulter* Paralegal Cathy Duignan Community Legal Worker Durham Community Legal Grant Kelly* Manager, Prosecution Services Region of Durham Kristina MacDonald* Paralegal Pursuit Legal Services Rhonda Vanderlinde* Municipal Prosecutor City of Oshawa Mark Doble* Paralegal MPAC Deborah Hastings* Executive Director Durham Community Legal Clinic Jody Parsons* Prosecutor Town of Markham Edwin Sadasivam Paralegal DEL Condominium Rentals Inc. Clara Suh Paralegal Emmink Paralegals
Elected Student/Alumni Representatives Year/Program/Alumni TBA
Elected Faculty/Staff Representatives Name Title Organization
Stephanie Ball* Dean Durham College Mark Frayne* Coordinator/Professor Durham College Laurie Marshall* Faculty Durham College
Guests/Unelected Faculty/Staff Name Title Organization None ______
KEY POINTS OF DISCUSSION 1. The minutes of June 8, 2015 were moved by G. Kelly and seconded by R. Vanderlinde. CARRIED 2. Program of Studies Changes:. The revised program of study for 2016-2017 was reviewed and approved by the members. 3. Mock Trial Competition. The Durham College qualifying competition will be held the weekend of November 14th. The Provincial Competition will be held on March 11 and 12, 2016 at the Durham Courthouse. AGENDA PAGE 115 4. LSUC Re-Accreditation and Audit: The program will be audited within the academic year. The documentation for the re-accreditation is currently being completed. 5. Field Placement: M. Frayne, with the assistance of the Field Placement Coordinator, had drafted a placement flow chart which is helpful and will satisfy LSUC requirements. M. Doble has offered to assist in the Field Placement Clinic. 6. Bar and Bench Connection: The relationship between lawyers and paralegals and the civility in the courtroom continue to be a major issue. There is a generally high degree of professionalism by Paralegal graduates, however, there are continuing instances of unprofessionalism. 7. Paralegal Enrichment Nights: These workshops offered for the Paralegal students are well attended but difficult to organize.
RECOMMENDED ACTIONS 1. Continue efforts to address the areas that need improving based on the KPI results by M. Frayne and program team. 2. Feedback should be provided by the Field Placement Supervisor to the Field Placement hosts to assist in improving the experience. 3. Committee members will be invited to the Mock Trial Provincial Competition by the organizer, of the competition, A. Bernal. 4. Committee members will be invited to the Paralegal Enrichment Night events by L. Marshall.
STATUS OF RECOMMENDATIONS FROM JUNE 8, 2015 MEETING 1. The areas to be improved upon as identified in the KPI results will be reviewed and addressed at the next program team meeting. ONGOING 2. Feedback to the field placement hosts will be investigated by M. Frayne and/or the Field Placement Coordinator. ONGOING 3. Copies of the PowerPoint slide presentation on the KPI results will be circulated to the members prior to the next meeting by M. Frayne. COMPLETED 4. The revised Program Learning Outcomes will be presented by M. Frayne to the faculty team for final approval. COMPLETED
REPORT PREPARED BY: M. Frayne/M. Bartosik DATE: November 12, 2015
DRAFT REVIEWED BY DEAN: S. Ball SIGNATURE: ______
APPROVED BY CHAIR: H. St. Croix SIGNATURE: ______
AGENDA PAGE 116
Pre-Service Firefighter Education & Training Program Advisory Committee Meeting School of Justice& Emergency Services Minutes of October 14, 2015
Pre-Service Firefighter Education & Training Program Advisory Committee Membership List
Name Title Organization Committee Chair Gord Weir* Director of Emerg.Serv./Fire Chief Clarington Fire Service
External Committee Members
Ron Barrow District Chief Toronto Fire Service Mark Berne* Deputy Chief Clarington Fire Service Steve Boyd Deputy Chief Oshawa Fire Services Derrick Clark* Deputy Fire Chief, Operations Oshawa Fire Service Richard Craibbe Chief Training Officer Oakville Fire Michael Gamba Deputy Chief Town of Ajax Fire Bill Hesson Deputy Chief Clarington Fire Service Dwayne MacIntosh Deputy Chief GTAA Fire & Emergency Steve Meringer* Fire Chief/Emergency Services Oshawa Fire Service Jon Pannunzio* Training Officer Whitby Fire & Emerg. Serv. Pete Makarczuk Section Manager Ontario Power Generation Jim Sales Fire Chief Toronto Fire Service Scott Siersma* Deputy Fire chief Whitby Fire & Emerg. Serv.
Elected Student/Alumni Representatives Year/Program/Alumni None
Elected Faculty/Staff Representatives Title Organization Name
Stephanie Ball (rep. Moreen Tapper)* Dean Durham College Tim Calhoun Professor Durham College Ralph Hofmann* Coordinator/Professor Durham Colllege Rick Bowler* Professor Durham College
Guests/Unelected Faculty/Staff Name Title Organization None
______KEY POINTS OF DISCUSSION 1. The minutes of January 28, 2015 were amended with changes to the membership list and approved by S. Meringer and seconded by G. Weir CARRIED 2. Industry Trends: The need for our graduates to keep their skills current while waiting up to 10 years to be hired is paramount. Hiring periods tend to vary between municipalities. Oshawa Fire recruits in January and AGENDAWhitby Fire PAGEis currently 117 working through the application process for hiring in January. 3. Advisory Committee Changes: The membership list was reviewed with a focus of other municipalities such as Vaughn, Richmond Hill and Markham that could be represented on this committee. 4. Program Changes: The grading system will change from the minimum numerical grade of 70% as a pass to the mandated Pass/Fail grade in all the core courses next year. The program is currently negotiating the use of the new ACE building for many of their practical exercises. It will provide the students with the opportunity to practice their skills in specific temperature-controlled scenarios. 5. New Program: A new Fire Science and Leadership 2 year diploma program is being considered for development for our Firefighter graduates to enhance and build on their skills and provide additional certifications. It may possibly be offered by September 2016. The program would provide streams to other areas such as Emergency Management or Fire & Life Safety Systems Technician. All courses would be delivered in-house with no third party involvement. The committee members fully endorse the development of the two year diploma program. A focus group was set up to define the broader scope of skill sets with a meeting set for November 17, 2015 from 2:00-5:00 pm. at Fire Hall #5. The focus group is comprised of S. Siersma, R. Bowler, R. Hofmann, S. Meringer, G. Weir and S. Ball. 6. Skills Retention: A refresher program is currently being developed to assist those graduates to maintain their skills while awaiting employment in the field. The workshops based on specific topics which the students will practice and be assessed and will receive a Certificate of Completion. They will be delivered on evenings and weekends and marketed to all graduates and alumni. The refresher workshops could be offered just prior to any municipality in their hiring period. A group of workshops will be piloted to see if there is a demand and interest in taking them. RECOMMENDED ACTIONS 1. The full time professor in the Fire & Life Safety Systems Technician program will be invited to participate on this committee by R. Hofmann. 2. Graduates from the Firefighter program who are in the Fire & Life Safety Systems Technician program will be canvassed for participation on the committee by R. Hofmann. 3. A letter will be sent to several members of their continued interest on the committee as well as a letter of invitation to several new members by S. Ball and G. Weir will be copied on the letters. 4. Any other member who would be interested in joining the focus group should contact R. Hofmann. 5. Committee members are asked to review the list of topics and email R. Hofmann of any additional skills that should be offered.
STATUS OF RECOMMENDATIONS FROM JANUARY 28, 2015 MEETING 1. Discussions will be held regarding bunker gear costs, admission requirements and criminal checks with Admissions, faculty team and R. Hofmann. ONGOING 2. Centennial College has a unique selection process to address diversity in the classroom and will be investigated by R. Hofmann. COMPLETED 3. A request to have the link to MTCU’s Strategic Mandate Agreement will be attached to the minutes by M. Bartosik. COMPLETED 4. Committee members are asked to submit any input or feedback on the skills needed in the fire service field for the future to R. Hofmann. ONGOING 5. Refresher courses for graduates will be discussed further by R. Hofmann and the program team. ONGOING
REPORT PREPARED BY: M. Bartosik DATE: October 15, 2015
DRAFT REVIEWED BY EXECUTIVE DEAN: SIGNATURE: ______
APPROVED BY CHAIR: G. Weir SIGNATURE: ______
AGENDA PAGE 118 Sport Management Program Advisory Committee School of Business, IT & Management Minutes of Tuesday, October 6, 2015
Sport Management Program Advisory Committee Membership List
Note: an asterisk in front of the name indicates the member was present for this meeting.
Name Title Organization
Committee Chair *Trevor Jackson Vice President of Sales Frameworth Sports Marketing
External Committee Members Mike Cvitkovic Senior Advisor, Marketing and Toronto Pan Am Sports Centre Communications Andrew Edwards Account Executive MacLaren McCann Laura Iontamasi Program Coordinator Legends Centre Evan Lycklama Account Executive Thom Parnters Inc. *Garry Maclean Program Support Special Olympics Ontario Bruce Newton Director, Business Development Hockey Canada John Pugsley Regional Program Manager Ontario Trillium Foundation Brett Taylor Director of Sales Adidas Group *Don Terry Chair Sport Durham
Elected Student/Alumni Representatives Name Year, Program Michael Chilvers 2, Sport Administration *Mackenzie Coyle Graduate Certificate student *Cassandra Ferguson 2, Sport Administration *Emerson Molina 3, Sport Management
Elected Faculty/Staff Representatives
Name Title Department *Matt Akler Professor School of Business, IT & Management *Kate Houze Professor School of Business, IT & Management *Jan Robinson Program Coordinator/Professor School of Business, IT & Management
Guests/Unelected Faculty/Staff
Name Title Organization/Department *Jackie Bathe Associate Dean School of Business, IT & Management *Pavla Kazda Professor School of Business, IT & Management *Victoria Kee Secretary School of Business, IT & Management *Joseph Krizman Krizman Graduate Certificate student Durham College *Colin Latchford Graduate Certificate student Durham College
AGENDA PAGE 119
KEY POINTS OF DISCUSSION 1. Agenda: accepted by J. Robinson, seconded by K. Houze. 2. Minutes from March 24, 2015 were approved by D. Terry and seconded by K. Houze. 3. External Membership Information Sharing: A recommendation was made that students should be taught about funding sources and measurement of economic impact. These subjects are currently covered in the curriculum. Sport Durham was launched as a two year pilot program by Durham Region and is currently in its second year. The final report is being prepared and the hope is that the program will continue as it has demonstrated good value. One project in progress is work to support a group that is trying to bring the World Junior Basketball Championship to Durham Region, which is an event that brings together all the best basketball players to train and demonstrate their abilities. Many events will be held in the Durham region in the upcoming year including Ultimate Canada High School Championship and the 2016 Canada Deaf Games. The North American Filipino Basketball Championship will bring 120 teams and in previous years has been held in Los Angeles, Chicago and Detroit. The Provincial School Championship for Special Olympics will also be held in the Durham Region next year in June which involves 48 qualifying events across the province with funding by the organization and through sponsorship. The legacy from the Pan Am games is not only the new facilities built for the event but also the fact that Durham Region has demonstrated its proximity to Toronto and that it can provide the number of volunteers and officials needed to help run these events. Additionally, each community has maintained a good electronic list of those who helped in previous events and can contact these individuals when organizing future events. One challenge to the industry when organizing large events in Durham Region is the limited amount of accommodation available to participants and guests. For some large events it is necessary for people to seek accommodations as far as Markham. There are a lot of great opportunities for students to gain volunteer experience at events held in Durham Region. The exchange rate to the US dollar is having a strong influence on many business decisions. Although some manufacturing is done locally many professional athletes are paid in US dollars. The success of the Blue Jays has caused a shift to a focus on baseball. 4. College/school and Program update: Enrolment in the School of Business, IT & Management has been strong this fall. The Office Administration programs have joined the school for a total of 2100 students. New programs introduced this year include Accounting and Payroll, Insurance and International Business Management. There were three sections in the Sport Administration/Management Year one program this fall for the first time. Focus is on retention of students with activities such as orientation and training camp in the first week of the program which received very positive feedback. There was also a Locker Room session a short time afterwards that was aimed towards assisting students develop a game plan for the program and their careers. The program now has a Twitter page, @dcsportbusiness, and will also be creating a Facebook page to help alumni remain involved and connected. 5. Continuing Education: No update at this time. 6. Student voice: Students really appreciate the many opportunities provided for networking and volunteering. Working with the upper year students is really beneficial. The DC Connect calendar is a great tool that students really appreciate because it helps them remain focused and motivated when it is used by the professors. Third year courses are very relevant to the program. In particular, the Leadership camp was very useful in allowing students to identify their leadership styles and improve their ability to work together as a group. The Corporate Communications course creates groups at the beginning of the semester and closely imitates the working environment as this is your team for the duration of the course. Students feel that there are pros and cons to having groups selected by the professor but ultimately this is more realistic and learning to work through different challenges in a group can help prepare students for the workplace. It may be beneficial to introduce students to various coping strategies and etiquette for group work in semester 2 because so much is required throughout their studies in this program. Students really enjoyed the Hockey Hall of Fame night and found it beneficial for networking opportunities, hearing guest speakers and as an opportunity to find out more about what is expected in the industry. More integration between the three programs would be beneficial and students feel that a social event would help students network with each other. The graduate certificate does have a very heavy workload. 7. Additional Agenda Items: Presentation from Graduate Certificate students for Sport Business Management Conference 2015 – The Sport Business Conference will take place this year on November 24th and is the 6th annual conference. The target group is undergraduate students with career aspirations in the sports sector and the focus is to increase the networking value of the conference. Plans are to donate the proceeds from the conference to support Jumpstart with a goal of making a $3500 donation. The conference will offer guest speakers, panels, workshops and networking AGENDA PAGE 120 opportunities. Cell Phones – Etiquette in the Workplace – younger generations seem to feel unable to operate when they don’t have their phone with them. The expectations for cell phone use during work time can vary depending on the culture of the organization. Ultimately, in many jobs, there is the expectation to be available at all times but it is important that employees ensure the quality and quantity of work they produce is not reduced by the distractions a cell phone can create. It can be helpful to incorporate the use of technology into the curriculum to increase student engagement. Review of Program of Studies changes for 2016/2017 – Highlights of the changes include the change of the Fundraising course to a Volunteer and Non-Profit course. There has also been some change to the finance courses resulting in the combination of the Sport Finance and Sport and Law courses into one course called Strategic Sport Management. These changes will apply to students entering the program this fall and will roll out over the next three years. There is also a consideration to offer some courses in third year in a seminar approach due to the challenges presented by the fact that students are also busy with their field placements at this time. Connecting Corporate Communications, Strategic Sport Management and Fieldwork – Sport with one large project may improve student engagement and create a more hands-on learning environment. Marketing Courses review – last spring the marketing related courses were mapped out. An overview was provided for the committee members and this will be further discussed at the spring meeting.
RECOMMENDED ACTIONS 1. Consider introduction of coping strategies for group work into the curriculum early in the program. 2. Discuss the POS changes at the spring meeting. 3. Discuss a seminar approach for third year courses. 4. Review and determine any gaps in the marketing related courses. 5. Next Meeting: Tuesday, March 29th at 6:00 p.m. Location: CFF 6. Adjournment: 8:02 p.m.
STATUS OF RECOMMENDATIONS FROM March 24, 2015 MEETING 1. Follow up on equivalent for Managerial Accounting course through Continuing Education – The managerial accounting course has been redeveloped and now has an additional equivalent that is available through Continuing Education. This will allow students a lot more flexibility if the need to make up the course. 2. Review results from the learning activity for financial courses – the feedback from the committee was greatly appreciated. There is now a year gap between the accounting courses so the first week of the Managerial Accounting course does cover a review. Week 11 and 12 are completely new and capital budgeting has been removed as it is covered in third year in another course. 3. Discuss potential software that could be used to offer students a more applied learning experience – industry members agreed that there is not a particular software that is strongly used throughout this industry. Part of the reason for this is that there are so many different areas in the industry, each with their own focus. However, the external members did feel that Excel skills are very important and they do see that the students seem to be able to demonstrate knowledge in this area so the focus in the program on Publisher and Excel seems to be beneficial.
REPORT PREPARED BY: V. Kee DATE: October 6, 2015
DRAFT REVIEWED BY DEAN: J. Spring SIGNATURE:
APPROVED BY CHAIR: T. Jackson
AGENDA PAGE 121 Water Quality Advisory Committee School of Science & Engineering Technology Minutes of November 6, 2015
Water Quality Advisory Committee Membership List
Note: An asterisk in front of the name indicates the member was present for the meeting.
Name Title Organization Committee Chair *Lory Jackson Wastewater Technician Ontario Clean Water Agency External Committee Members Title Organization Shannon Boland Drinking Water Inspector Ministry of the Environment Craig Brooks Manager of Water Systems Lakefront Utility Services Inc. *Ian Chin Manager, Water Treatment Toronto Water *Katie Cooke Ontario Clean Water Agency *Jim Cunningham Supervisor, Technical Support The Regional Municipality of Durham Drew Evans Vice President of Business Real Tech Inc. Development and Government Relations *Ian King Construction Coordinator York Region Gord Newlands Plant Technician Wastewater Region of Durham Justin Picard Water and wastewater Technician Blue Planet Environmental Inc. *Rebecca Pinsent Wastewater Operator City of Toronto Miroslaw (Mirek) Szafirowski Chief Maintenance Operator The Regional Municipality of Durham Alex Vukosavljevic Consultant Toronto Water/Region of York Elected Student/Alumni Year/Program/Alumni Organization Representatives *Bridget Fedak Water Quality Technician – year 1 Durham College Kyle Lowenreid Water Quality Technician – year 2 Durham College Elected Faculty/Staff Representatives Title Organization Jenny Cortez-Cordova Professor Science & Engineering Technology Beau James Professor Science Engineering Technology Joy Lavergne Program Officer Continuing Education *Ron Motum Professor Science & Engineering Technology *Corrie Stender Professor Science & Engineering Technology *Susan Todd Dean Science & Engineering Technology Guests/Unelected Faculty/Staff Title Organization *VaL Gilham (for Joy Lavergne) Program Development and Quality Continuing Education Initiatives
AGENDA PAGE 122
KEY POINTS OF DISCUSSION
1. Welcome & Introductions: L. Jackson welcomed members and asked everyone to introduce themselves.
2. Additions to the Agenda: There were no additions to the agenda.
3. Acceptance of the Agenda: L. Jackson accepted. R. Motum seconded.
4. Review the PAC roles, responsibilities and benefits: S. Todd reviewed the purpose of Program Advisory Committees and the various responsibilities of students, faculty, and external members. As per the bylaw specifying the term of an external member is 6 years, J. Cunningham, R. Pinsent, and A. Vukosavljevic were thanked for their contributions and removed from the committee list. Members were asked to send recommendations of potential committee members to C. Stender.
5. Approval of Previous Minutes from April 6, 2015: S. Todd approved. C. Stender seconded.
6. External Membership Information Sharing/Industry Trends: • The industry is experiencing a retirement rate of approximately 30-50% resulting in mass recruiting efforts. Companies that operate 24/7 do not have enough operators available to fill shifts. S. Todd recommended posting this information on the Durham College website along with graduate salaries, testimonials and what a typical day entails to recruit more applicants. Advertising the program to current Environmental Technology students was also recommended. Members felt that graduates aren’t able to see the advantages of benefits and pension plans, they only see the initial salary when applying for programs. • Wastewater is changing. Duffin Creek will require tertiary treatment to reduce phosphorus levels. Runoff from agriculture is a major contributor as well as bacteria from geese. Reverse osmosis would be an ideal treatment. There is an increase of nanotechnology being used in studies. • Polybutylene pipes used in home construction 20-30 years ago are disintegrating and being replaced. • Maintenance inspectors and civil engineers for water and sewage are difficult to find. External members suggested advertising the Project Management Certificate through Continuing Education to graduates. A. Derdall to send the link to members. • New contaminants are resulting in companies looking for employees with a skillset in advanced oxidation. • It was recommended graduates take the Limited Systems course provided by the Walkerton Clean Water Centre as there are many small water treatment plants that need employees with this knowledge. • Each municipality will need to have a backflow program in a few years and will require a plumber or certified backflow operator. The Ontario Water Works Association offers a backflow prevention certificate. • Remote controlled devices such as infrared drones and remote control boats to monitor bio solids are being used in some municipalities.
7. College/School Update: • Enrolment in the program has decreased however retention is strong. • As per the Annual Curriculum Review, a new course was added to the Program of Studies that includes various topics in water quality. C. Stender reviewed the course she developed based on feedback from external members. A. Derdall to send the course draft to members for review. • Durham College has a co-op officer for companies or municipalities looking to hire a student.
AGENDA PAGE 123 • Members were reminded if their company has a research idea they can contact the Office of Research Services & Innovation. S. Todd to invite a representative from the office to the next meeting.
8. Student Voice: • Student representative was originally in the Environmental Technology program but decided to switch because of the program’s good reputation. • Students are finding the process of licensing confusing. C. Stender will address this next semester in Licensing course. • B. Fedak is trying to organize a Durham College chapter of Ontario Water Works Association (OWWA). L. Jackson recommended getting together with other associations.
9. Continuing Education Update: • 56 employees from the Region of Durham attended the Introduction to Water and Wastewater course. J. Lavergne will meet with them again next year to determine what training they need. • The residence on campus is able to offer a spring/summer rate of $64.95/room/night +HST for those who enroll in a Water Quality course. Continental breakfast, parking and WIFI are included. • A new course in drone operation was developed and is available through Continuing Education.
10. Future Meeting Date: Thursday, May 26, 2016
11. Adjournment: 7:06 PM
RECOMMENDED ACTIONS
1. Post salary information, testimonials, and general career information of Water Quality graduates on the Durham College website. ACTION BY: Program Team
2. Promote the program and job market information to Environmental Technology students. ACTION BY: Program Team
3. Send Project Management Certificate link to members. ACTION BY: A. Derdall
4. Send new Water Quality Topics course draft to members for review. ACTION BY: A. Derdall
5. Invite a representative from the Office of Research Services & Innovation to spring meeting. ACTION BY: S. Todd
STATUS OF RECOMMENDATIONS FROM April 6, 2015 MEETING 1. Elect new chair for fall advisory meeting. ACTION BY: S. Barrett: Complete – L. Jackson was reelected as chair for two more years.
2. Set up meeting between S. Todd, C. Brooks, I. Chin & J. Lavergne regarding Con-Ed opportunities for other regions to take classes and CEUs. ACTION BY: S. Barrett – Ongoing. V. Gilham to speak with J. Lavergne to determine courses that will be taught in the spring.
3. Susan Todd to discuss professional development at next EOWWA conference in October. Lory Jackson to participate as alumni – ACTION BY: S. Todd - Missed the date to register. Will look into next year.
AGENDA PAGE 124 4. Susan Todd to follow up regarding Municipal Management certificate, UOIT Pathways and new Water course: ACTION BY: S. Todd - Ongoing.
5. Email sent to PAC containing current professional organizations, suggestions to be made to add to and prepared for fall. ACTION BY: C. Stender, R. Motum and S. Barrett – Ongoing.
REPORT PREPARED BY: Amy Derdall DATE: November 10, 2015
DRAFT REVIEWED BY DEAN: Susan Todd SIGNATURE:
APPROVED BY CHAIR: Lory Jackson SIGNATURE: Approved via email November 10, 2015
AGENDA PAGE 125 Welding Techniques School of Skilled Trades, Apprenticeship & Renewable Technology Minutes of October 28, 2015
Program Name Membership List Name Title Organization Committee Chair *Donna Barnard President/Owner Canadian Elite Welding Products External Committee Members Name Title Organization *Barry Budd Training Tech - Mechanical OPG
*Joe Cacioppo Managing Director Indalco Alloys
Tony Comella President Stratus DMI
Paul Fraser Technology Program Coordinator Durham Catholic School Board
*Currie Pecarski Eco-Tec Inc.
*Chris Reilly Manufacturing Manager Koch Heat Transfer Canada
Mark Scott Operations Manager Nordock Inc.
Brian Werner Owner Flash Powder Coating/NuLook Metals Elected Student/Alumni Representatives Name Title Organization *Tyson Tyukodi Alumni *Vanessa Ross Year 1 student Elected Faculty/Staff Representatives
Name Title Organization *Kevin Baker Dean/Principal Durham College *Gregg Peel Welding Faculty Durham College *Wes Hanzuk Welding Faculty Durham College Pam Stoneham Associate Dean Durham College *Joshua Dykes Welding Faculty Durham College Guests/Unelected Faculty/Staff
* indicates attendance
AGENDA PAGE 126 KEY POINTS OF DISCUSSION Kevin Baker was introduced as the new Dean/Principal.
Members received the update that development of the two-year welding program is underway. Hours in fitting, rigging and hoisting as well as more time in the shop were added and the curriculum was mapped to apprenticeship.
Industry members spoke about the lack of skill in layout and fitting in their trades, they were assured this is addressed in the new two-year program.
Industry members were asked if they would be interested in participating in CODA program (CoOp Diploma Apprenticeship). Employers in attendance agreed it would be a good experience for the students as well as a benefit to their business to participate.
Employers in attendance indicated they would be interested in taking on some students between year 1 and year 2 of the program.
Industry members were asked to comment on the welding processes used in industry. No processes were used in industry not addressed by our curriculum to this point.
It was pointed out that previous employer class visits made a visible difference in the attitude of the students and more employers were encouraged to do so this year.
The shop expansion was announced to the PAC members with an expected completion date of September 2017.
The Durham Catholic School Board is ready to begin hosting a Dual Credit in Welding.
The students in attendance spoke highly of the curriculum, the teachers and of the environment. She is really enjoying the program.
RECOMMENDED ACTIONS No recommendations at this time. STATUS OF RECOMMENDATIONS FROM PREVIOUS MEETING A safety course incorporating many of the desired certifications is being developed for all the skilled trades programs to ensure consistency. NEXT MEETING DATE: March 8, 2016
REPORT PREPARED BY: Mary Pearce DATE: October 29, 2015
DRAFT REVIEWED BY DEAN: Kevin Baker SIGNATURE:
APPROVED BY CHAIR: Donna Barnard SIGNATURE: ______
AGENDA PAGE 127 BOARD REPORT
Action Required: Public x Information/Discussion x In-camera Decision
MEETING DATE: December 9, 2015
REPORT DATE: December 4, 2015
FROM: Meri Kim Oliver, Vice President Student Affairs; Elaine Popp, Vice President Academic
SUBJECT: Enrolment Report
A. Purpose To provide current enrolment information to the Board of Governors
B. Background Enrolment targets establish the foundation for college budgets and strategic planning. In October the 10 day enrolment count was presented to the Board to provide a preliminary view of enrolment for the 2015-2016 year. It was noted at that time that 15 of 24 colleges witnessed a decline in accepted offers of admission; however, Durham College continued to witness modest growth with an increase in accepted offers of 2.1% or 135 new domestic students as of September 24.
In November, the formal audit of registered students is completed and submitted to the Ministry. The total number of students in post-secondary programs, including domestic and international students, as of the November audit was10442.
C. Discussion/Options The moderate decline in numbers between September and November is reflective of normal attrition and results from withdrawals that range from students not finding a fit with their programs to health or financial issues.
D. Financial/Human Resource Implications There are no in-year implications of the November enrolment numbers.
E. Implications for the Joint Campus Master Plan (if applicable) If enrollment flattens, the need for expansion is less urgent.
Durham College Board of Governors - 1 - December 9, 2015 PUBLIC AGENDA PAGE 128 F. Implications for UOIT (if applicable) UOIT continues under recruitment pressures, experiencing a decline in confirmations in 2015. With continued pressures on enrolment at each institution, the campus may see a need to reduce services.
G. Recommendation(s) An Enrolment Report update will be provided to the Board of Governors early in 2016.
Durham College Board of Governors - 2 - December 9, 2015 PUBLIC AGENDA PAGE 129 Durham College Enrolment Update December 2015
Meri Kim Oliver, VP Student Affairs
Elaine Popp, VP Academic
AGENDA PAGE 130 1 September to November 2015 Post-Secondary Enrolment Comparison s. Sept. 2015 Nov. 2015 Domestic 9,699 9,513 International 504 497 BScn 435 432 TOTAL 10,638 10,442
Fall 2015 September vs. November
9699 9513
504 497 435 432 AGENDADay 10 PAGEAudit 131Count 2 DOMESTIC INTERNATIONAL BSCN BOARD REPORT
Action Required: Public Information/Discussion In-camera Decision
MEETING DATE: December 9, 2015
REPORT DATE: November 27, 2015
FROM: Don Lovisa, President
SUBJECT: Ministry of Training, Colleges and Universities 2014-15 Strategic Mandate Agreement Report Back
A. Purpose To share with the Board of Governors for information purposes the Ministry of Training, Colleges and Universities (MTCU) 2014-15 Strategic Mandate Agreement (SMA) Report Back, which has been approved by MTCU.
B. Background SMAs between individual colleges and MTCU outline the role that each college currently performs in the postsecondary education system and how we will build on our current strengths to achieve our vision and help drive the system-wide objectives articulated by MTCU’s differentiation policy framework.
Previously titled the Multi-Year Accountability Agreement (MYAA) Report Back, the MTCU 2014-15 SMA Report Back provides Durham College with a tool to report to MTCU on our performance in supporting student success, while continuing to provide high-quality, sustainable postsecondary education. System-wide metrics are intended to reflect MTCU’s differentiation policy framework, while colleges also have the opportunity to share narratives that highlight our strengths.
C. Discussion/Options The 2014-15 SMA Report Back provides information on the six components of MTCU’s differentiation policy framework as identified in the SMA:
1. Jobs, Innovation, and Economic Development 2. Teaching and Learning 3. Student Population 4. Program Offerings 5. Institutional Collaboration to Support Student Mobility 6. Financial Sustainability
Board of Governors - 1 - December 9, 2015 PUBLIC AGENDA PAGE 132 For many metrics, we were asked to report on highlights, including innovative practices, success stories, and key accomplishments. In total, 40 highlights are provided in our Report Back, signaling our continued focus on meeting student needs and our impressive record for reaching our goals.
Durham College can be proud of its achievements in each of the areas of reporting. The Report Back demonstrates positive results, including an impressive Graduate Employment rate of 85.1%, as well as improvements over last year in student retention from second to third year, which currently stands at 92.3%. Our strengths in online learning and use of technology in the classroom are evident in the narratives, as are our strengths in working with the community to produce graduates that are well-equipped to enter the workforce.
The complete Report Back is attached to this report.
D. Financial/Human Resource Implications None.
E. Implications for the Joint Campus Master Plan (if applicable) None.
F. Implications for UOIT (if applicable) None.
G. Recommendation That the Board of Governors receives the 2014-15 SMA Report Back for information as presented.
Board of Governors - 2 - December 9, 2015 PUBLIC AGENDA PAGE 133 PSED Accountability Reports 11/11/2015 4:32:03 PM REPFW130 - PSED Accountability Report - SMA College Verification Report Organization : Durham College Submission Period : SMA - Strategic Mandate Agreement College Annual Report 2014-2015 STRATEGIC MANDATE AGREEMENT (SMA) - COLLEGE 2014-2015 Report Back Introduction The 2014-2015 Strategic Mandate Agreement (SMA) Report Back begins the transition to a new phase of college and university accountability reporting under the SMAs.
The SMAs between individual colleges and the Ministry of Training, Colleges and Universities (the ministry) outline the role that each college currently performs in the postsecondary education system and how it will build on its current strengths to achieve its vision and help drive system-wide objectives articulated by the ministry's Differentiation Policy Framework.
The ministry and the college are committed to continuing to work together to ensure a postsecondary education system that achieves and supports accessibility, high-quality and student-centred learning experiences, social and economic development, financial sustainability and accountability.
As the ministry noted throughout the SMA process, robust metrics and reporting are crucial to achieving greater differentiation, and will lay the foundation for further transformation by providing the evidence base for future discussions and decisions.
In general, the metrics in the 2014-2015 SMA Report Back reflect the system-wide metrics in the ministry's Differentiation Policy Framework. Colleges and universities also have the opportunity to provide a narrative outlining each institution's strengths.
The ministry recognizes that many of these metrics are proxy measures and that more robust system-wide metrics will be developed in consultation with the sector. The ministry will continue to work with institutions to strengthen transparency and accountability by developing system-wide metrics. SMA Report Backs will be updated in the future as new system-wide metrics become available.
The annual SMA Report Back provides the government with a tool for publicly reporting on the performance of Ontario postsecondary institutions in supporting student success, while continuing to build a high-quality and sustainable postsecondary education system. 1. Jobs, Innovation & Economic Development (JIED) This component highlights Durham College's collaborative work with employers, community partners and regions, or at a global level, to establish the college's role in fostering social and economic development, and serving the needs of students, the economy and labour market.
In 2015, the ministry will be consulting institutions on a proposed short list of additional system-wide JIED metrics that have been developed in collaboration with the Ministry of Research and Innovation (MRI), Ontario Centres of Excellence (OCE), and MaRS Data Catalyst.
Through consultations with institutions, the ministry will select new metrics from the short list. These will become part of future SMA Report Backs. The additional metrics will serve as a basis for a narrative on the economic and social contribution of institutions to local communities and to the province.
1a. Graduate Employment Per the KPI results reported in 2014-2015: Percentage The employment rate for 2014-2015 graduates, 6 months after graduation, at Durham College was: 85.10
Personal information is confidential and must be protected 1 of 19 Page(s) AGENDA PAGE 134 Additional Information Please indicate any methods, in addition to the KPI survey results reported in 2014-2015, that Durham College used in 2014-2015 to measure graduate employment rate.
N/A - Please note that the above employment rate reflects 2013-14 graduates (not 2014-15, as it is not yet available).
1b. Employer Satisfaction Rate Per the KPI results reported in 2014-2015: Percentage The Employer Satisfaction rate for 2014-2015 graduates, 6 months after graduation, at Durham College was: 87.70
Additional Information Please indicate any methods, in addition to the KPI survey results reported in 2014-2015, that Durham College used in 2014-2015 to measure Employer Satisfaction rate.
Please note that the above employer satisfaction rate reflects 2013-14 graduates (not 2014-15, as it is not yet available).
Durham College launched a series of round-table discussions in late 2014 targeted at the senior leadership from the 60 largest employers in Durham Region, as ranked by total number of employees. Led by the college president and Board chair, the discussions were designed to better understand the employers’ knowledge of Durham College and the broader Ontario college system, how they approach their hiring decisions/work placements, and where the college can better partner and work with them. While the employers are well aware of Durham College’s presence in Durham Region, opportunities were identified for the college to better share the depth and breadth of post- secondary education and other training. As well, valuable feedback was provided to inform the college's plans to develop a new co-operative education stream in 2016-17.
1c. Employment in a Related Job Per the results reported in the 2014-2015 Employment Profile for 2013-2014 graduates: Percentage The number of graduates that were employed full-time in a related job at Durham College was: 44.40
Additional Information Please indicate any methods, in addition to the Employment Profile for 2014-2015, that Durham College used in 2014-2015, to measure the number of graduates employed in a full-time related job.
N/A -- Note: as per Durham College calculations, this value should be 45.8%.
Highlights Please provide highlights of Durham College's collaborative work with employers, community partners and regions, or at a global level, to establish the college's role in fostering social and economic development, and serving the needs of students, the economy and labour market (up to 600 words approx.).
Durham College's applied research efforts continued to grow into new areas this year, having been named one of Canada's Top 50 Research Colleges for the second year in a row. A new Strategic Research Plan was developed, articulating four key research themes. Expanding the network and set of services relating to innovation and economic development, the college partnered with UOIT, Fleming College and Trent University, as well as Spark Centre and others to provide new entrepreneurship services called FastStart and an entrepreneurship student space, the VIBE, was established.
Career Services continued to connect with faculty and students through the delivery of 243 Career Education Seminars at all of Durham College’s campuses and satellite locations on topics such as Resume Jeopardy, Resumes-Advanced, Cover Letters, Job Search Success, LinkedIn, Interview Preparation, Portfolio Development, Career Pathways, Ready for Work and Success Matters on the Job. During the 2014 fall orientation week events, Career Services hosted two part-time job fairs for both our Oshawa and Whitby campuses. These events were designed to bring local businesses to campus and provide current students with the opportunity to connect with employers looking to hire students while they are completing their studies. The Oshawa campus had 27 employers in attendance, while Whitby hosted 16 employers. Our February 2015 Job Fair offered a chance for students of both Durham College and UOIT to connect and interact with 63 employers and organizations. This event had a combined total of 1,626
Personal information is confidential and must be protected 2 of 19 Page(s) AGENDA PAGE 135 students in attendance and also offered a Networking Lounge where students could meet with various industry professionals for advice and a chance to hear about what employment strategies they used for their own personal success. Career Services also organized the annual Whitby campus Tradesmart Career Fair in March where employers from the trades and the energy sector had an opportunity to recruit potential candidates. This event had 20 employers in attendance.
Employers posted a total of 4,412 job opportunities by program on the DC Hired portal from April 1, 2014 to March 31, 2015. Career and Employment advisors met with a total of 2,016 students, graduates, and alumni during this same period.
Career Services, Corporate Training Services, Alumni and Development Office, the Office of Research Services, Innovation and Entrepreneurship and Community Employment Services (Employment Ontario Service providers), worked collaboratively to create a unified presence on the college website by creating a landing page for employers and external businesses. This landing page allows smoother and more coordinating access for employers, industry, and business to determine which campus service provider would best meet their needs. This informal group of campus services began to formally cross-promote services to business and industry and provided in- service training to staff to ensure a natural flow of information and resource sharing.
Additionally, Career Services met with the Durham Region Economic Development office to discuss strategies for connecting Durham College students and graduates to new local businesses with employment needs. From April 1, 2014 to March 31, 2015 Career Services provided opportunities for 31 employers to visit our campuses and speak to students through information sessions.
Durham College signed an agreement with Ryerson University to participate in the Magnet project along with several other Ontario colleges and universities. This online portal allows students and graduates to be matched with local employers. 2a. Teaching and Learning - Student Satisfaction The metrics in this component capture Durham College's strength in program delivery methods that expand learning options for students, and improve their learning experience and career preparedness. This may include, but is not limited to, experiential learning, online learning, entrepreneurial learning, work integrated learning, and international exchange opportunities. 2a. Student Satisfaction Percentage Per the Key Performance Indicator (KPI) results reported in 2014-2015, the student satisfaction rate at Durham College for KPI question 86.60 #13 "Overall, your program is giving you knowledge and skills that will be useful in your future career" Per the KPI results reported in 2014-2015, the student satisfaction rate at Durham College for KPI question #24 "The overall quality of the 78.60 learning experiences in this program" Per the KPI results reported in 2014-2015, the student satisfaction rate at Durham College for KPI question #39 "The overall quality of the 63.00 services in the college" Per the KPI results reported in 2014-2015, the student satisfaction rate at Durham College for KPI question #49 "The overall quality of the 74.00 facilities/resources in the college"
Additional Information Please indicate any methods, in addition to the KPI survey results, that Durham College used in 2014-2015 to measure student satisfaction.
Your Opinion Matters (YOM) is an anonymous, voluntary online survey that is aimed at full-time postsecondary students at Durham College. The survey was designed to seek feedback from students on a variety of academic and student service areas. The YOM survey was administered in Fall 2014 with 1,233 students responding. In 2014, topics covered included course materials, the learning management system, essential employability skills, cleanliness of college facilities, classrooms, labs, IT service desk, and wireless internet services. Feedback was reported and shared with college stakeholders for actioning.
Highlights Please provide highlights of Durham College's activity in 2014-2015 that contributed to maintaining or improving student satisfaction. This could include a strategy, initiative or program viewed by Durham College to be an innovative practice, success story and/or key accomplishment (up to 600 words approx.).
Personal information is confidential and must be protected 3 of 19 Page(s) AGENDA PAGE 136 The Coaching for Resilience research project conducted in 2014-15 provided insights into an innovative practice which led to the introduction of Coaching Support Centres at both the Oshawa and Whitby campuses. In 2014-15, the Accessibility and Support Centre began coaching students, and the other student services advisors began training as coaches in preparation for expanding the coaching philosophy to all service areas.
A faculty member in the School of Media, Art and Design used aspects of games in her class to increase student satisfaction. Students developed a personal connection to the subject matter through a story that they helped to create. An alternate marking structure was used that allowed students to re-try portions of assignments until they mastered a skill at a level they were comfortable with, using a reward system that allowed students to “purchase” advantages in class. The gamification of the class has helped students by giving context to projects, with students becoming and remaining more motivated than previous classes.
A faculty member in the School of Justice and Emergency Services used technology-supported formative peer assessment to enhance student satisfaction and success. Students evaluated team members on group behaviours/attitudes, including initiative, communication, team work, and personal responsibility. Teams worked together over the entire semester on project-based work. The discussion tool in the Learning Management System (LMS) was used to facilitate the sharing of feedback so that it was immediate and impactful.
A faculty member in the School of Interdisciplinary Studies found that engagement with course materials and peers could be enhanced with the addition of experiential learning, specifically by taking course knowledge out into students’ communities and the environment. An on-line, general education, geography course assigned students the simple task of “taking a hike” with a plan and purpose to discover course concepts. During the hike students took on the role of a geographer by seeking to locate, describe, interpret, and connect the human and physical elements on their journey. Students reported that the hike along with the reflection and documentation of their journey was an impactful learning experience.
Durham continues to be a strong member of the OntarioLearn consortium, improving student satisfaction through the delivery of a wide range of convenient, online courses and programs. In 2014-15, the consortium fulfilled 73,059 total registrations. Durham College hosted 15,045 of those registrations; this is 20% of total registrations, making Durham College the number one host of online activity through OntarioLearn. In terms of registration activity through OntarioLearn, Durham College had the third highest registrations among Ontario colleges, with 7,753. Durham College offered over 800 online courses and 66 fully online programs to Continuing Education students.
The Experience campaign was a progressive marketing strategy that brought the college experience to prospective and current students, parents, teachers, alumni, and the community, via an exceptional group of 14 Durham College students. Through a unique microsite, the students shared their stories, tips, advice and knowledge via blogs, videos and social media platforms. Representing a wide cross-section of programs and services, personal interests and personalities, each team member offered their exceptional perspective of what the college’s mission – the student experience comes first – truly means while enhancing the overall college experience for prospective and current students, parents and community members. Through their participation, each team member was able to expand their skill sets while helping communicate the positive aspects of being a student at DC, thereby helping to increase the student satisfaction of current students while attracting the interest of prospective students. 2b. Teaching and Learning - Graduation Rates 2b. Graduation Rates Percentage Per the KPI results reported in 2014 , the graduation rate at Durham College is 69.00
Additional Information Please indicate any methods, in addition to the KPI survey results reported in 2014-2015, that Durham College used in 2014-2015 to measure graduation rate.
N/A
Highlights Please provide highlights of Durham College's activity in 2014-2015 that contributed to maintaining or improving the graduation rate. This could include a strategy, initiative or program viewed by Durham College to be an innovative practice, success story and/or key accomplishment (up to 600 words approx.).
Personal information is confidential and must be protected 4 of 19 Page(s) AGENDA PAGE 137 Emergency Services Fundamentals is a one-year certificate program geared towards students who are interested in a career in one of the emergency service, security, law enforcement, or 911 emergency medical dispatch fields. The program initiated a number of strategies to raise the graduation rates. The program now offers Practical Mathematics in both semesters. If students' marks are not strong in the first semester, students can take math again in the second semester to raise their marks so they can gain acceptance into their program of choice.
The program now also offers biology and chemistry in both semesters so that students can schedule one course in each semester rather than take both subjects at once, thus avoiding a very heavy workload.
A new optional self-directed learning course is now offered, providing students the opportunity to earn vocationally relevant certifications from external bodies. These online certificates demonstrate competencies which are well-regarded in the emergency, security and law enforcement services. At course completion, students will have earned a total of five certificates as well as two credits toward their Emergency Services Fundamentals program certificate. 2c. Teaching and Learning - Student Retention 2c. Retention Rates
The table below has been pre-populated with the results from Durham College's 2013-2014 Report Back. Please identify Durham College's achieved results for 2014-2015 using the following methodology: Use November 1st Full-Time enrolment data to determine year-over-year retention in multi-year programs (programs in which enrolment is reported at minimum twice). Please include in your calculations all students who were on work/coop placements during the specified retention periods.
1st to 2nd Year : 2014 2nd Year Full-Time Enrolment Headcount for all 1+ Year Programs = 0 ÷ 2012 1st Year Full-Time Enrolment Headcount for all 1+ Year Programs = X x 100 = X%
2nd to 3rd Year : 2014 3rd Year Full-Time Enrolment Headcount for all 2+ Year Programs = 0 ÷ 2012 2nd Year Full-Time Enrolment Headcount for all 2+ Year Programs = X x 100 = X%
3rd to 4th Year : 2014 4th Year Full-Time Enrolment Headcount for all 3+ Year Programs = 0 ÷ 2012 3rd Year Full-Time Enrolment Headcount for all 3+ Year Programs = X x 100 = X% Retention Rate Achieved 2013- Retention Rate Achieved 2014- Entering Cohort 2014 2015 1st to 2nd Year 85.00 81.40 2nd to 3rd Year 84.50 92.30 3rd to 4th Year
*NOTE: Institutions use a variety of student enrolment cluster groups in their student retention rate calculations. As such, comparison between prior year student retention rates and the 2014-2015 student retention rate is not recommended. The Ministry of Training, Colleges and Universities will continue to work with institutions to refine the student retention rate indicator for future SMA Report Backs. Additional Information Describe the methodology, survey tools, caveats and other information regarding the numbers reported above re: Student Retention Rate (up to 600 words approx.).
Data was extracted from the November Audit Files. All one-year certificates, graduate certificates and fast-track programs were excluded, as well as the third year of the four programs that have a 2+1 delivery. Two programs, Public Relations and Child and Youth Worker have a unique 5 semester delivery. While these programs are three years in duration, enrolment in the third year doesn’t occur so these programs have been excluded from the second to third year retention calculation but included for the first to second year calculation. Last, the two Brock University Articulation programs (Social Service Worker and Child and Youth Worker) were excluded.
Personal information is confidential and must be protected 5 of 19 Page(s) AGENDA PAGE 138 Highlights Please provide highlights of Durham College's activity in 2014-2015 that contributed to maintaining or improving the retention rate. This could include a strategy, initiative or program viewed by Durham College to be an innovative practice, success story and/or key accomplishment (up to 600 words approx.).
Strong affiliation to the labour market is a factor in student retention. Durham College designs programs with and for high-growth industries and sectors, such as the Business/Accounting/ Financial sectors. The new two-year Insurance program offers eight of the ten courses required by the Insurance Institute of Canada towards the internationally recognized Certified Insurance Professional (CIP) designation. In addition, the new two-year Accounting and Payroll program delivers all of the courses required by the Canadian Payroll Association to meet the academic requirements for the Payroll Compliance Practitioner (PCP) certification and three of the credits required for the Certified Payroll Manager (CPM) certification.
Experiential learning is a strong element in student engagement that supports retention. A faculty member in the School of Justice and Emergency Services introduced a mock investigation into his Interviewing, Investigation and Surveillance course to help students learn about conducting investigations, as well as the behavioral science and legal boundaries of conducting interviews on witnesses, suspects and sources. Students interviewed sources and witnesses, and conducted surveillance utilizing role players. Students have been very satisfied with this course.
In addition to the cohort model of calculating retention above, Durham College also calculates retention by utilizing an ID-level approach to track students from the start of their program through completion. For each program-level report, comparisons are provided that allows program teams to compare their program to the school in which the program resides as well as the entire college population. Where applicable, students that start their program in the fall are compared to their counterparts that start in the winter term. In an effort to track progress and evaluate interventions, three cohorts worth of data is provided in the program-level reports. For example, a program that is three years in length, for the 2014-15 reporting year, will track the students that started in Fall of 2011 and track only these students across each fall and winter semester through the fall of 2014. Additionally, the students that started in the fall of 2012 and 2013 are also tracked to assess improvement.
Furthermore, student mobility is reflected in Durham College’s retention reports. A complimentary table in each report tracks transfers in and out, allowing program teams to identify programs that students may be leaving for.
Lastly, retention reports are also created for specific student groups. In addition to the program-level reports, the following student groups have individual level reports at the aggregate level, and can be compared over the last three years and across fall and winter starts: International, First Generation, Aboriginal, Students registered with the Access Support Centre, Dual Credit, and Academic Upgrading. 2d. Teaching and Learning - Work-Integrated Learning* As part of the Ontario government's postsecondary education transformation agenda, the government is interested in expanding work-integrated learning (including co-operative education) to make future Ontario students more career and job ready. Co-ops, internships, work placements and other types of work- integrated, experiential or entrepreneurial learning are already available in colleges and universities, often in partnership with industry. *DEFINITIONS:
Work-Integrated Learning (WIL) is the process where students learn from experiences in educational and practice settings and integrate those experiences for effective professional practice and employment (adapted from HEQCO, 2012).
A Co-operative Education Program is defined as one that formally integrates a student's academic studies with work experience. Usually the student alternates periods of study with experience in career-related fields according to the following criteria (adapted from Canadian Association for Co-Operative Education, http://www.cafce.ca/coop- defined.html, 2012):
Each work situation is approved by the co-operative education institution as a suitable learning situation; The co-operative education student is engaged in productive work rather than merely observing; The co-operative education student receives remuneration for the work performed; The co-operative education student's progress on the job is monitored by the cooperative education institution; The co-operative education student's performance on the job is supervised and evaluated by the student's employer;
Personal information is confidential and must be protected 6 of 19 Page(s) AGENDA PAGE 139 The time spent in periods of work experience must be at least 30 per cent of the time spent in academic study
Based on the definitions provided above, please provide WIL data for Durham College in 2014-2015: Number of programs at Number of students at Durham Co-operative Education Program Type Durham College with a Co-op College enrolled in a Co-op Stream program Certificate Diploma 1 9 Advanced Diploma Graduate Certificate Applied Degree
Highlights Please provide highlights of Durham College's activity in 2014-2015 that contributed to providing Work-Integrated Learning opportunities for students. Along with co-op, other examples may include internships, mandatory professional practice, field experience, service learning, applied research projects, innovation incubators and other WIL opportunities. This could include a strategy, initiative or program viewed by Durham College to be an innovative practice, success story and/or key accomplishment (up to 600 words approx.).
Durham College hosted an agriculturally-themed booth at the Royal Agricultural Winter Fair in partnership with the Region of Durham's Economic Development Department. The purpose of the booth was to highlight for visitors the work that is being done to support the agricultural sector and how the college contributes with related postsecondary education. This was an excellent opportunity for students to develop their networking and presentation skills and to gain a stronger appreciation for their role in the economy.
The School of Science and Engineering Technology partnered with the Town of Cobourg in a downtown development project. Students in the Land Use course in the Architecture Technology program worked with Town staff on a project identified by the Town. Students in the Energy Management program conducted Energy Audits for the Durham District Catholic School Board.
Faculty in the Electronics Engineering Technology program developed a new course called Advanced Electronics: Emerging Technologies. This course was designed to de- mystify the fascinating world of electronics that involves interfacing sensors and actuators (the Internet of Things, or IoT) to a controller. Students developed apps (applications) for various tablets and platforms that monitor and control these IoT things between the Whitby and Oshawa campuses, by means of using cloud services to gather and store the collated data. Within the Whitby "Smart" house, which is the new house on the Whitby campus, one room contains several cameras, security systems, and robotic arms that students control and manipulate remotely from the Oshawa campus by means of a fiber-link. Temperature sensors are placed in different areas of the house to be monitored remotely, allowing use of the IoT cloud.
Faculty in the Occupational Therapy Assistant/Physical Therapy Assistant program identified community agencies that can benefit from students’ competency profile and began partnering with the agencies to offer therapy service in areas not served. This has provided students with a unique opportunity to link theory to practice, develop real world experience, and advocate for their roles and profession, while benefiting community agencies and their clients who would not otherwise have access to Occupational Therapy treatment. Faculty also collaborated on development of a fine motor clinic in partnership with Grandview Children's Centre to offer service to clients who would otherwise not be able to receive treatment. Faculty are piloting an inter-professional placement opportunity at a community agency with OTA students paired with Social Service Worker students. Student reports and journal entries suggest growth in understanding scopes of practice, collaboration in health care and professionalism. The faculty are planning to formally research the impact of this placement approach on students’ perceptions of other disciplines, understanding of scopes of practice, skills in collaboration, and workplace readiness.
Career Services suspended the Internship program in August 2014. Durham College intends to launch formal co-op programs in Fall 2016, and plans currently are under development for successful WIL co-op programs.
Personal information is confidential and must be protected 7 of 19 Page(s) AGENDA PAGE 140 2e. Teaching and Learning - E-Learning As part of the Ontario government's postsecondary education transformation agenda, the government is interested in expanding online learning and technology enabled learning opportunities for students in Ontario. Durham College is asked to provide information on e-learning courses, programs and registrations in 2014- 2015. Fully Online Learning* and Synchronous Conferencing* *DEFINITIONS: Courses:
A Fully Online Learning (asynchronous) course is a form of distance learning delivered to individuals with access to the Internet, either at home, work or through an access centre. Although courses may have a set start date and set due dates for assignments, students can otherwise access and participate in courses at times and places of their own choosing. The online component is typically over 80% of the total delivery. For example, a fully online course may include occasional face-to-face meetings, a proctored exam, etc. with the remainder of the content delivered online.
A Synchronous Conferencing course is delivered through audio and video conferencing to provide synchronous communications (i.e., at the same time) between an instructor at one site and students at other sites. Conferencing can make use of the public telephone system (ISDN), dedicated wideband networks or the Internet. A course is considered to be offered via synchronous conferencing if 80% or more of the content is delivered this way. For example, a synchronous conferencing course may have occasional face-to-face meetings, a proctored exam, etc. with the remainder of the content delivered through audio and video conferencing. Programs:
A Fully Online Learning (asynchronous) program describes a program that offers 80% or more of its courses fully online. For example, if a program consists of 10 courses (8 delivered fully online and 2 delivered via traditional face-to-face) the program is defined as a fully online program.
A Synchronous Conferencing program describes a program that offers 80% or more of its courses via synchronous conferencing. For example, if a program consists of 10 courses (8 via synchronous conferencing and 2 via traditional face-to-face) the program is defined as a synchronous conferencing program. e-Learning Course, Program and Registration Data Based on the definitions provided above, provide Durham College's eLearning data for 2014-2015: Course Data Ontario College Credential Other Credential Number of ministry-funded courses offered through fully online learning 337 405 Number of ministry-funded courses offered through synchronous conferencing Total Number of ministry-funded, for-credit courses offered in e-Learning format 337 405
Program Data Ontario College Credential Other Credential Number of ministry-funded programs offered through fully online learning 18 36 Number of ministry-funded programs offered through synchronous conferencing Total Number of ministry-funded, for-credit programs offered in e-Learning format 18 36
Program Registrations Ontario College Credential Other Credential Number of registrations in ministry-funded programs offered through fully online learning 7950 267 Number of registrations in ministry-funded programs offered through synchronous conferencing Total Number of Registrations in ministry-funded, for-credit programs offered in e-Learning format 7950 267
Additional Information
Personal information is confidential and must be protected 8 of 19 Page(s) AGENDA PAGE 141 Describe methodology, survey tools, caveats and other information regarding the numbers reported above re: e-Learning Course, Program and Registration Data (up to 600 words approx.).
The above information is based on the records in Student Information System (Banner) with further verification from respective schools. Only courses/sections with enrolments are included. A total of 337 online ministry-funded credential courses were offered; of these 245 were offered through School of Continuing Education, 78 were offered for postsecondary programs through the remaining schools, and 14 for apprenticeship programs. In addition, a total 405 online ministry-funded non-credential courses were offered through the School of Continuing Education. No courses were offered in a synchronous format.
A total of 18 ministry-funded credential programs were offered online. Of these, 16 were offered through School of Continuing Education, and 2 were offered through other schools (Gen Arts & Science - online, and Critical Care Nursing). An additional 36 ministry-funded, non-credential online programs were offered through School of Continuing Education.
Note that the students in the School of Continuing Education do not make a program declaration. Hence, registrations cannot be reported at program level; they can only be reported at course level. There were 7,647 registrations in School of Continuing Education ministry-funded fully online credential courses, and 267 registrations in the ministry- funded fully online non-credential courses. In addition, there were a total of 303 registrations in the 2 full-time postsecondary programs at full-time schools.
Hybrid Learning* A Hybrid Learning course is a course where face-to-face teaching time is reduced, but not eliminated, to allow students more time for online study. This model comes in a number of formats, however the online component is typically 50-80% of the total course delivery. In this case, a hybrid learning course may have components delivered via traditional face-to-face; however, over 50% of the course delivery should be online.
A Hybrid Learning program is one in which 80% or more of its courses are hybrid learning courses. Additional Information Please highlight one example of Durham College's use of Hybrid Learning courses and/or programs.
Durham College's hybrid delivery model for the Advanced Care Paramedic Program was built to address the needs of students. This intense program serves students who tend to be older and tend to be employed. The original delivery model was traditional, face-to-face. Faculty discovered that, while the mature students enjoyed the curriculum and the interaction with faculty, the face-to-face delivery did not provide flexibility to manage work and family commitments. As a result, some students were faced with additional stress and the program's ability to serve other students was limited.
Faculty attempted to address this challenge by developing an online program that was initially delivered to a remote group in Renfrew and later as a January start. All of the classroom courses were delivered online and only the labs were conducted in person. Students liked the flexibility that an online program allowed, but were challenged in that they would come in to the lab at different stages and with no other contact with the program, it would take the first two hours of the lab day to get them to where the traditional students would normally be.
The solution was to adapt to the needs of students and deliver the program in a hybrid format. The decision-making course (Advanced Patient Management) was delivered traditionally and all of the fact-based support courses were delivered online. This has allowed the opportunity to meet the personal scheduling needs of older professional students looking to advance their careers, combined with the educational needs of the profession. The features of this program: 1. A program model delivery that is unique in Canada; 2. Flexible delivery that meets the needs of students as well as the profession; 3. Problem-based learning format applied to paramedic training that is unique in Canada; 4. Use of virtual reality modules that are unique in paramedic programs around the world.
Highlights Please provide highlights of Durham College's activity in 2014-2015 that capture the strength in program delivery methods that expand e-learning options for students, and
Personal information is confidential and must be protected 9 of 19 Page(s) AGENDA PAGE 142 improve the student's e-learning experience and career preparedness. This could include a strategy, initiative or program viewed by Durham College to be an innovative practice, success story and/or key accomplishment (up to 600 words approx.).
The Renewable Energy Technician program made use of Android tablets, allowing students to access the Learning Management System (LMS) for lessons, labs, video links, and homework. All course material was posted on the LMS, including some textbooks. As well, faculty showed students how to use Apps on the tablet for engineering design and site evaluation, and as a multi-function tool (camera, compass, inclinometer, sun path projector, trigonometric measuring for height of trees/buildings). Plans are being developed to post QR codes at lab stations which will take students directly to the lab and lab materials (videos, CSA standards, charts, etc.) These information technology (IT) skills will be beneficial to students in the workplace as IT continues to play a greater role in many aspects of work.
Faculty teaching in the Human Resources Management programs collaborated with IT Services to create “Streaming” groups that permit communicating to all students in our two-year, three-year and graduate certificate programs. This inclusive messaging helped to establish a sense of community among students and allow for easy sharing of events and items of interest in an inclusive manner. With the assistance of the staff in the Centre for Academic and Faculty Enrichment (CAFE), faculty created an electronic lesson outline that allowed students to easily navigate across various teaching elements included in their daily class. Learning objectives, PowerPoint slide decks, video and web links plus hybrid assignments were all located on this one page lesson outline. This resulted in less time navigating and more time devoted to exploring and learning.
The Global Classroom brings together postsecondary classes from around the world with notable subject experts for a teleconferencing group class in which all students can participate. “Exchange and create” is the guiding philosophy. Students in the Global Classroom share their diverse perspectives and have the opportunity to interact with an accomplished “citizen of the world”. They contribute to a blog before, during, and after the class, and complete more involved assignments that are posted on the class website. The Global Classroom touches on many aspects of intercultural communication. 3a. Student Population - Under-Represented Students This component highlights Durham College's contributions to improve access and success for underrepresented groups (Aboriginal, first generation, students with disabilities and French-language students). Full-Time Students # of Students The total Full-Time Headcount Enrolment* at Durham College in 2014-2015: 9318
*Please refer to Section 4 (Program Offerings) for the definition of Full-Time Headcount Enrolment. 3a. Under-Represented Students: Students with Disabilities*, First Generation*, Aboriginal and French-Language* Students *Note: Please do not include International Students in the calculations below. Students with Disabilities *DEFINITION: Students with disabilities is the total number of students with disabilities (excluding apprentices) registered with the Office for Students with Disabilities and reported in Table 1 of Durham College's annual report to the Ministry for the Accessibility Fund for Students with Disabilities (AFSD). Students With Disabilities # of Students Percentage The total number of Full-Time Students with Disabilities at Durham College who registered with the Office 889 for Students with Disabilities and received support services in 2014-2015: The total indicated above as a comparative % of Durham College's 2014-2015 Full-Time Enrolment 9.54 Headcount:
First Generation Students *DEFINITION: First Generation is a student whose parent(s)/guardian(s) has/have not attended a postsecondary institution. If a sibling of the student has attended a postsecondary institution, but the parent(s)/guardian(s) have not, the student is still considered a First Generation student.
Parents/guardians: one or more adults, over the age of 21, who are legally responsible for the care and management of the affairs of the student. Postsecondary Attendance: have attended (but have not necessarily obtained a credential from) any institution of higher education in Ontario or elsewhere including outside Canada after high school (includes programs that lead to a postsecondary credential. e.g., degree, diploma, certificate).
Personal information is confidential and must be protected 10 of 19 Page(s) AGENDA PAGE 143 First Generation Students # of Students Percentage The total number of Full-Time First Generation Students enrolled at Durham College in 2014-2015: 3232 The total indicated above as a comparative % of Durham College's 2014-2015 Full-Time Enrolment 34.69 Headcount: The total number of Part-Time First Generation Students enrolled at Durham College in 2014-2015: 333
Aboriginal Students * DEFINITION: Aboriginal is a collective name for the original people of North America and their descendants. The Canadian Constitution, Constitution Act 1982, recognizes three groups of Aboriginal peoples - Indians (First Nation), Métis and Inuit. These are three separate peoples with unique heritages, languages, cultural practices and spiritual beliefs. Aboriginal Students # of Students Percentage The total number of Full-Time Aboriginal Students enrolled at Durham College in 2014-2015: 235 The total indicated above as a comparative % of Durham College's 2014-2015 Full-Time Enrolment 2.52 Headcount: The total number of Part-Time Aboriginal Students enrolled at Durham College in 2014-2015: 21
French-Language Students * DEFINITION: A student is considered a French-language student if he or she meets at least one of the following criteria - 1) His/her mother tongue is, or includes French (the student is a francophone); 2) His/her language of correspondence with the institution is French; 3) He/she was previously enrolled in a French-language education institution; or 4) He/she was enrolled in a postsecondary program delivered at least partially in French. French-Language Students # of Students Percentage The total number of Full-Time French-Language Students enrolled at Durham College in 2014-2015: 127 The total indicated above as a comparative % of Durham College's 2014-2015 Full-Time Enrolment 1.36 Headcount: The total number of Part-Time Francophone Students enrolled at Durham College in 2014-2015: 14
Additional Information Describe the methodology, survey tools, caveats and other information regarding the numbers reported above. (up to 600 words approx.)
Note: These numbers above do not include international, second career, WSIB, or apprenticeship students.
Number of First Generation students is based on identification through OCAS, the Durham College Student Success survey, and during an in-person visit with the First Generation Co-ordinator.
Number of Aboriginal students is based on identification through OCAS, the Durham College Student Success survey, and self declaration to the Aboriginal Co-ordinator through a web form.
Number of French Language students is based on identification through the Durham College Student Success survey.
Student Population - Students with Disabilities, First Generation, Aboriginal and French-Language Students
Personal information is confidential and must be protected 11 of 19 Page(s) AGENDA PAGE 144 Highlights Please provide highlights of Durham College's activity in 2014-2015 that capture contributions to improve access, and success for underrepresented groups - Aboriginal, first generation, students with disabilities and French-language students (up to 600 words approx.).
In its efforts to indigenize the campus, the Aboriginal Student Centre unveiled the Medicine Wheel rock garden at Durham College in May 2014. Campus members gathered in the bus loop of the Oshawa campus to celebrate the creation of the garden, with Elder and member of the Bird Clan Shirley Williams leading the ceremony and speaking to the importance of the medicine wheel in the Aboriginal culture. The Medicine Wheel is used as a teaching tool, promoting balance in one’s life and teaching how to live in harmony with all creation. There are four quadrants, each representing an important aspect: in the north, the spiritual quadrant – promoting intellectual wisdom and the ability to see the past, present and future as interrelated; in the east, the physical quadrant – promoting the importance of play and fun and representing the promise that the Creator is always willing to listen; in the south, the mental quadrant – promoting the importance of maintaining a healthy brain in order to stay connected; and in the west, the emotional quadrant – promoting the importance of prayer and reflecting on one’s life, attracting the spirits’ attention. In addition to indigenizing the campus, the staff at the Aboriginal Student Centre are also hoping that this visual will inspire a sense of pride for Aboriginal students who see themselves as part of this larger community. We also hope that it encourages interest in the campus community about the Aboriginal culture.
The Campus Health Centre and the Student Life, Residence and Diversity & Inclusion Services partnered to launch the Yes Means Yes campaign in September 2014. It was designed to present a positive framework to the previously promoted No Means No slogan and shifts the focus of its message to ownership and personal agency for one’s own sexual experiences. This is an opportunity to raise awareness about healthy sex, and for students to engage in dialogue about self-awareness, confidence and resource knowledge when making decisions about sex. The campaign focuses on consent and its many layers, as well as the exploration of healthy relationships, healthy sex and sexuality.
As part of our effort to encourage inclusivity and respect for diversity, Durham College has responded to the need for all gender washrooms on campus to meet the needs of all of our students including transgender students and other individuals who do not identify with traditional gender stereotypes. Part of this commitment includes making all- gender washrooms accessible to individuals who need them. Washrooms need to be inclusive, accessible and safe spaces for everyone including transgender people and other gender non-conforming individuals. All gender, single-user washrooms improve access for people whose gender identity or expressions do not fit into man or woman. An all gender washroom is simply a single-user facility that is not labelled male or female; rather, it is available to anyone regardless of gender identity or biological sex. At Durham College, all gender washrooms are also wheelchair accessible and are identified by the standard wheelchair icon. Access to washrooms is a basic physical need at the core of human dignity for everyone. Yet washrooms cause significant barriers for transgender people and are one of the public spaces they avoid most. Transgender people have the right to access these facilities based on their lived gender identity. It is also about privacy, confidentiality, comfort, autonomy, individuality and self-esteem. To be truly inclusive, our facilities are accessible and usable by people with a disability or health needs, people of all genders, breastfeeding mothers and by people with young children. They also allow parents with children of opposite genders to enter a washroom together and provide accessibility for people with disabilities. We recognize inclusive design, barrier removal and individual accommodations benefit our campus community. 3b. Student Population - International Students International Students
*DEFINITION: International Enrolment is the headcount of full-time international students who are a non-Canadian citizen or non-permanent resident (i.e. Student Visa, other visa, non-Canadian status unknown, or non-Canadian no visa status) studying as of November 2014 at Durham College, including students who are ineligible for funding consideration. International Students # of Students Percentage Durham College reported to the ministry Full-time International Enrolment* in 2014-2015: 453 The total indicated above as a comparative % of Durham College's 2014-2015 Full-Time Enrolment 4.86 Headcount: Durham College's 2014-2015 Part-time International Enrolment is 18
Additional Information
Personal information is confidential and must be protected 12 of 19 Page(s) AGENDA PAGE 145 Describe the methodology, survey tools, caveats and other information regarding the numbers reported above (up to 600 words approx.).
N/A -- According to Durham College records, there were 581 full-time international students in this reporting period.
Highlights Please provide highlights of Durham College's activity in 2014-2015 that contributed to maintaining or improving the international student experience at Durham College. This could include a strategy, initiative or program viewed by Durham College to be an innovative practice, success story and/or key accomplishment (up to 600 words approx.).
International student enrolment continues to increase year over year. International recruitment efforts have been undertaken in Nigeria, India and China. Many of the international students have come from China, India, Saudi Arabia, the Caribbean, Brazil, and Mexico.
In this reporting period, Durham College welcomed 48 students from Brazil funded by the Science without Borders scholarship program. The Science without Borders scholarship program has over 100,000 students from Brazil studying science, technology, and engineering programs around the world in combination with language training and a practical internship. Canada is the third largest receiving country welcoming 12,000 students.
Career Services delivered eleven targeted workshops to international students. These workshops were designed in cooperation with the International Office to introduce international students to the Canadian labour market and Canadian job search strategies. 3c. Student Population - Proportion of an institution's enrolment that receives OSAP* *Definition: Receives OSAP is the number of OSAP awards, including any student at Durham College who has applied for full-time OSAP assistance and qualified for assistance from any federal or Ontario OSAP loan or grant program, and any student who applied using the stand-alone 30% Off Ontario Tuition grant application and was issued a 30% Off Ontario Tuition grant. Proportion of an institution's enrolment that receives OSAP # of Students Percentage Durham College's 2014-2015 proportion of an institution's enrolment that receives OSAP is 6108 65.60
Additional Information Describe the methodology, survey tools, caveats and other information regarding the numbers reported above (up to 600 words approx.).
Durham College records indicate a total of 6116 students received OSAP. This report notes 6108 students received OSAP. The discrepancy is likely a result of the date on which data has been extracted from Ministry reports 4. Program Offerings This component articulates the breadth of programming, enrolment, and credentials offered, along with program areas of institutional strength/specialization, including any vocationally-oriented mandates.
a. Concentration of full-time enrolment headcount* at colleges by occupational cluster and by credential
b. Institution's system share of full-time enrolment headcount by occupational cluster and by credential
*DEFINITION: Headcount is the un-audited 2014-2015 full-time funding eligible enrolment count submitted on November 1, 2014 by Ontario publicly funded colleges to the ministry's College Statistical Enrolment Report (CSER). Headcount does not include part-time, funding ineligible, nursing, Second Career, apprentice or international students.
Personal information is confidential and must be protected 13 of 19 Page(s) AGENDA PAGE 146 # of students in a program as a Durham College's share of % of total # of students across Occupational Cluster (Credential Level) system-wide enrolment in each all programs at Durham PROGRAM College Applied Arts - Advertising And Design (Diploma) 0.89 4.51 Applied Arts - Advertising And Design (Advanced Diploma) 2.64 6.74 Applied Arts - Art (Certificate) 0.48 4.11 Applied Arts - Art (Advanced Diploma) 0.74 9.11 Applied Arts - Child/Youth Worker (Advanced Diploma) 1.47 2.74 Applied Arts - Developmental Services Worker (Diploma) 1.41 8.23 Applied Arts - Education (Diploma) 2.54 3.21 Applied Arts - Human Services (Diploma) 2.23 3.14 Applied Arts - Human Services (Post Diploma) 1.30 14.88 Applied Arts - Landscape And Horticulture (Diploma) 0.30 6.38 Applied Arts - Law And Security (Certificate) 0.60 38.62 Applied Arts - Law And Security (Diploma) 6.29 5.77 Applied Arts - Law And Security (Post Diploma) 0.61 21.59 Applied Arts - Library (Diploma) 0.55 23.29 Applied Arts - Media (Certificate) 0.19 3.03 Applied Arts - Media (Diploma) 6.32 11.64 Applied Arts - Media (Advanced Diploma) 1.34 3.44 Applied Arts - Media (Post Diploma) 0.06 0.94 Applied Arts - Performing Arts (Diploma) 1.33 17.97 Applied Arts - Performing Arts (Advanced Diploma) 0.32 3.98 Applied Arts - Preparatory/Upgrading (Certificate) 6.77 5.50 Applied Arts - Preparatory/Upgrading (Diploma) 0.03 0.15 Applied Arts - Public Relations (Advanced Diploma) 0.98 26.07 Applied Arts - Recreation/Fitness (Diploma) 4.48 10.64 Applied Arts - Recreation/Fitness (Advanced Diploma) 0.63 8.50 Applied Arts - Recreation/Fitness (Post Diploma) 0.33 11.40 Business - Accounting/Finance (Diploma) 1.82 5.45 Business - Accounting/Finance (Advanced Diploma) 1.35 2.66 Business - Computer (Diploma) 1.17 6.64 Business - Computer (Advanced Diploma) 1.50 9.38 Business - Culinary Arts (Certificate) 0.35 3.95 Business - Culinary Arts (Diploma) 1.20 4.43 Business - Hospitality Management (Certificate) 0.06 2.11 Business - Hospitality Management (Diploma) 0.97 4.18 Business - Human Resources/Industrial Relations (Diploma) 0.30 6.28 Business - Human Resources/Industrial Relations (Advanced Diploma) 1.46 7.69 Business - Human Resources/Industrial Relations (Post Diploma) 0.38 3.74 Business - Legal (Diploma) 1.64 4.89
Personal information is confidential and must be protected 14 of 19 Page(s) AGENDA PAGE 147 Business - Legal (Advanced Diploma) 1.88 100.00 Business - Legal (Post Diploma) 0.53 19.76 Business - Management (Certificate) 0.43 11.98 Business - Management (Diploma) 0.73 2.07 Business - Management (Post Diploma) 0.12 1.90 Business - Marketing/Retail Sales (Diploma) 0.61 2.40 Business - Marketing/Retail Sales (Advanced Diploma) 1.12 5.67 Business - Materials Management (Diploma) 0.21 23.81 Business - Materials Management (Advanced Diploma) 0.76 21.39 Business - Office Administration (Certificate) 0.20 3.06 Business - Office Administration (Diploma) 0.32 3.42 Business - Office Administration (Health) (Certificate) 0.33 27.19 Business - Office Administration (Health) (Diploma) 1.35 7.00 Business - Office Administration (Legal) (Certificate) 0.25 46.94 Business - Office Administration (Legal) (Diploma) 0.38 9.14 Business - Travel/Tourism (Diploma) 1.13 4.74 Business - Travel/Tourism (Post Diploma) 0.14 4.13 Health - Animal Care (Certificate) 0.84 26.99 Health - Health Technology (Certificate) 0.89 11.23 Health - Health Technology (Diploma) 0.89 3.93 Health - Health Technology (Advanced Diploma) 0.96 2.38 Health - Miscellaneous (Diploma) 1.89 10.77 Health - Miscellaneous (Post Diploma) 0.64 24.79 Health - Nursing Related (Certificate) 0.62 3.62 Health - Nursing Related (Diploma) 2.90 3.88 Health - Nursing Related (Post Diploma) 1.16 23.28 Technology - Architectural (Diploma) 0.11 1.81 Technology - Architectural (Advanced Diploma) 0.71 3.47 Technology - Automotive (Diploma) 0.67 6.36 Technology - Chemical/Biology (Diploma) 0.36 4.99 Technology - Chemical/Biology (Advanced Diploma) 3.52 17.15 Technology - Civil (Certificate) 0.39 5.11 Technology - Civil (Diploma) 0.84 5.26 Technology - Electronics (Diploma) 2.30 5.61 Technology - Electronics (Advanced Diploma) 2.58 4.34 Technology - Machining (Diploma) 0.57 15.45 Technology - Mechanical (Certificate) 1.41 12.67 Technology - Mechanical (Diploma) 1.45 5.73 Technology - Mechanical (Advanced Diploma) 2.40 8.61 Technology - Miscellaneous (Certificate) 0.77 10.84 Technology - Miscellaneous (Diploma) 0.45 31.11
Personal information is confidential and must be protected 15 of 19 Page(s) AGENDA PAGE 148 Technology - Power (Diploma) 0.74 42.07 Technology - Resources (Diploma) 0.74 3.54 Technology - Resources (Advanced Diploma) 0.65 12.58 Technology - Welding (Certificate) 1.02 14.55 c. Number of apprentices, pass/fail rate and annual funding in each trade Number of Apprentices Pass/Fail Rate Annual Funding Exam Prep Initiative 106 100.00 35696.00 Plumber 165 95.00 280679.00 Electrician - Construction and Maintenance 372 96.00 873164.00 Automotive Service Technician 163 88.00 309493.00 Hoisting Engineer - Mobile Crane Operator 1 55 100.00 262284.00 Cook 26 65.00 43159.00 General Machinist 23 91.00 42210.00 Tool and Die Maker 9 100.00 16517.00 Industrial Mechanic Millwright 109 94.00 205630.00 Welder 37 100.00 60801.00 Child Development Practitioner 114 97.00 84054.00 Elevating Devices Mechanic 103 100.00 202846.00 Total 1282 2416533.00
Highlights Please provide highlights of Durham College's activity in 2014-2015 that contributed to maintaining or improving programming. This could include a strategy, initiative or program viewed by Durham College to be an innovative practice, success story and/or key accomplishment (up to 600 words approx.).
Note:the following discrepancies are noted in the apprenticeship data above: - Exam prep initiative is non-gradable - Pass/Fail rate for Welder is 97%
The work of the Strategic Enrolment Management (SEM) committee continued to mature over the 2014/15 academic year, resulting in enrolment increases. The Fall 2014 domestic budgeted enrolment target was 5,875 Year One students and the actual Day 10 number was 5,983. Enrolment growth was accomplished through the introduction of a number of new program offerings, as well as focused efforts in the areas of recruitment, marketing, and retention. With new leadership at the SEM table, discussions were initiated on a reorganization of the SEM Committee with a more defined focus on both short and long term goals that are clearly articulated, achievable, and measurable.
New program offerings continue to be aligned to the sectors identified as areas of institutional strength, where effective college and university pathway options can be developed for program graduates, and where labour market needs in Durham Region and the provinces can be met. As a result of the work of the Program Proposal Review Committee (PPRC), an internal stakeholder committee responsible for assessing the sustainability and long-term viability of new programs, and in collaboration with Program Advisory Committees, program faculty, students, graduates and industry partners, the college was successful in receiving MTCU approval to launch new diploma programs in Welding Engineering Technology; Accounting and Payroll; and Insurance. Three Ontario College Graduate Certificates were also approved by MTCU in Advanced Baking and Pastry Arts; Advertising-Digital Media Management; and Investigative Journalism and Documentary Production.
Durham College submitted a request for its first baccalaureate program to MTCU in December 2014. The four-year Bachelor of Health Care Technology Management is a unique program in the postsecondary system. It is designed to develop the students’ knowledge in the principles of health care management and business practices, the management of biomedical technology, safety, regulatory and legislative requirements to support industry standards and positive patient outcomes. While there are many excellent programs in the health and health care fields, none focus on the importance of interdisciplinary practice in the area of technological, clinical and financial
Personal information is confidential and must be protected 16 of 19 Page(s) AGENDA PAGE 149 assessment, procurement and management of biomedical technologies. The uniqueness of the Durham College program is that it relates the business management and leadership components with biomedical technology components. This new degree program aligns well with Durham College's SMA objectives and MTCU’s goal of fostering differentiation in the system.
Clair Cornish, a full-time faculty at Durham College completed a research project on Hybrid Delivery of College Instruction in the Skilled Trades: Supporting Apprenticeship Completion. The study examined the Industrial Mechanic Millwright (IMM) apprentice program at two Ontario colleges and found that there were no significant differences in completion rates, grades, satisfaction and engagement levels, retention and completion between traditional teaching methods and a hybrid program. Hybrid programs can effectively facilitate apprenticeship training in an accessible, affordable and appropriate delivery methodology in half the time.
Durham College facilitated a Round Table on Women in Trades with Minister of Labour, Dr. Kellie Leitch, which included 8 women who completed apprenticeship training at Durham, and their employer. The Minister was investigating strategies for improving the number of skilled women available to work in high demand fields by speaking with women working in a skilled trade. By understanding motivations and obstacles encountered in school and on the job, initiatives can be developed to improve the number of women pursuing skilled trades. 5. Student Mobility As part of the development of metrics under the SMAs, the ministry will be developing long-term indicators for credit transfer in consultation with the sector.
The ministry anticipates that as data collection systems in institutions evolve, data sets will become more complete.
In future years, the ministry will be expecting more complete data that will profile partnerships between institutions that ensure students have access to a continuum of learning opportunities in a coordinated system. This may include, but is not limited to, metrics related to credit transfer pathways and collaborative or joint programs between or within sectors.
ONCAT is leading the development of Student Mobility indicators for use in future SMA Report Backs. Transfer applicants and registrants
The ministry is using the following data from the College Graduate Outcome Survey @ 6 Months to inform the latest trends in college to university student transfers % of Durham # of Durham College # of all college College graduates who graduates who graduates who % of all college graduates participated in participated in Total # of Durham participated in who participated in Graduate Survey Total # of all Graduate Survey College Graduate Survey Graduate Survey who who indicated college graduates who indicated graduates who who indicated indicated that they were Year that they were who participated that they were participated in that they were enrolled in a university in enrolled in a in Graduate enrolled in a Graduate Survey enrolled in a Ontario at six months university in Survey (C) university in (A) university in after graduation (D ÷ C x Ontario at six Ontario at six Ontario at six 100) months after months after months after graduation (B ÷ A graduation (D) graduation (B) x 100) 2010-2011 1902 115 6.05 50622 3355 6.63 2011-2012 2437 137 5.62 57701 3463 6.00 2012-2013 2278 121 5.31 57462 3424 5.96 2013-2014 2342 152 6.49 54467 3003 5.51
Personal information is confidential and must be protected 17 of 19 Page(s) AGENDA PAGE 150 2014-2015 2361 134 5.68 52039 2465 4.74
Per the College Graduate Outcomes @ 6 Months data reported in 2014-2015 (based on 2013-2014 graduates), Percentage The percentage of Durham College students who were satisfied or very satisfied with academic preparation for university was 77.70 The percentage of all college students who were satisfied or very satisfied with the transition experience to universities in Ontario was 79.60
NOTE: The ministry recognizes that this is a census survey in which the response rate is approximately 66%. The ministry also recognizes that this only captures college graduates who have transferred within 6 months of graduation and is not the complete picture of college-university transfer students. Highlights Please provide highlights of Durham College's activity in 2014-2015 that contributed to ensuring that students have access to a continuum of learning opportunities in a coordinated system. This may include, but is not limited to expansion of credit transfer pathways and collaborative or joint programs between or within sectors, changes to student supports viewed by Durham College to be an innovative practice, or improved timeliness of credit/credential recognition (up to 600 words approx.).
In this reporting period, all Prior Learning Assessment and Recognition (PLAR) and Credit Transfer activities were aligned to the Recruitment and Admission Services portfolio within Strategic Enrolment Services. This change has resulted in new efficiencies in that the staff involved in these areas now have the ability to cross-train so that they can assist each other through peak periods of activity. Changes to processes, including the building of an “approved equivalencies” database, has allowed Durham College to streamline this business, resulting in more applications being processed in shorter turnaround times. The following comparison demonstrates the year-over-year improvements: in 2013/14, 1,709 credit transfer applications were received, compared to 2,277 in 2014/15, a 33.2 percent increase; in 2013/14, the average response time was 11 days, compared to 10 days in 2014/15, a ten percent decrease.
The development of the new baccalaureate program in Health Care Technology Management demonstrates Durham College’s commitment to creating synergies between programs. Derived from the Biomedical Engineering Technology program, the gap analysis demonstrated that graduates of the three-year advanced diploma program may receive block transfer of 74 of the 143 degree level credits or 51.7%.
Durham College continues to build opportunities for diploma students to leverage their education toward further studies. For example, the School of Business, IT & Management in collaboration with the Faculty of Business at the University of Ontario Institute of Technology (UOIT) created a pathway for students in the Business-Human Resources diploma program to transfer into year three of the university’s Bachelor of Commerce (Hons) degree. The same collaboration is also created a mobility option for UOIT students enrolled in the Bachelor of Commerce (Hons) degree by granting them credit transfer toward completion of Durham College’s Human Resources Management Graduate Certificate program.
The School of Business, IT and Management also created two new university transfer pathways with UOIT: Computer Systems Technician – University Transfer to UOIT and Marketing – Business – University Transfer to UOIT. Students in these programs will have five UOIT courses embedded within the curriculum of the Computer Systems Technician and Marketing – Business programs. Successful graduates (GPA of 3.5 and minimum C in the five UOIT courses) can apply directly to the third year of the Bachelor of Information Technology and the Bachelor of Commerce respectively.
Approximately 60 program-to-program pathway agreements currently exist between DC and UOIT, with additional opportunities for any Durham College diploma or advanced diploma graduate to transfer to UOIT’s Bachelor of Arts (Hons) in Educational Studies and Digital Technologies and Bachelor of Commerce.
The following new agreements were negotiated in the reporting period:
• Agreement with Limerick Institute of Technology (Ireland) in May 2014 (for marketing graduates) • Agreement with Trent University Durham in April 2015 (for Journalism – Web and Print & Journalism – Broadcast and Electronic Media). • Agreement with Trent University Durham for General Arts and Science (GASA) stream in November 2014 • Agreement with Royal Roads University for Science programs (May 2015) • Agreement with Royal Roads University for Culinary, Hospitality and Special Event Planning (November 2014)
Personal information is confidential and must be protected 18 of 19 Page(s) AGENDA PAGE 151 Durham College's successful dual credit program, in which at-risk high school students receive a high school credit and college credit for courses taken, delivered a total of 38 courses with 77 sections. 6. Financial Sustainability 1. Annual Surplus/(Deficit) - (revenue - expenses) Amount Annual Surplus/(Deficit) 521458.00
2. Accumulated Surplus/(Deficit) - (unrestricted net assets + investments in capital assets) Amount Accumulated Surplus/(Deficit) 690902.00
3. Quick Ratio (current assets) / (current liabilities) Amount Current Assets/Current Liabilities 0.23
4. Debt to Assets Ratio (debt) / [(assets) - (equity adjust)] Percentage Debt/Assets 47.29
5. Debt Servicing Ratio (interest expense + principal payments) / (revenue) Percentage Total Debt Serviced/Revenue 4.25
6. Net Assets to Expense Ratio (net assets) / (expenses) Percentage Net Assets/Expenses 63.82
7. Net Income to Revenue Ratio (revenue - expenses) / (revenue) Percentage Net Income to Revenue 0.33
Highlights Please provide one or more highlights that demonstrate Durham College's commitment to continued financial sustainability.
Durham is committed to maintaining financial sustainability through appropriate budget assumptions, prudent estimates, thorough financial analysis, and increased accountability around the delegation and use of funds. The College’s fiscal 2014-15 budget was constructed to support operating needs and key strategic priorities that deliver results for improved student learning and success. 7. Attestation By submitting this report to the ministry: Checkbox Durham College confirms that all information being submitted to the ministry as part of the 2014-2015 SMA Report Back is accurate and þ has received approval from Durham College's Executive Head.
For additional information regarding Durham College's 2014-2015 SMA Report Back please contact Information Name: Debbie McKee Demczyk Telephone: (905)721-2000 x3669 Email: [email protected]
Personal information is confidential and must be protected 19 of 19 Page(s) AGENDA PAGE 152 BOARD REPORT
Action Required: Public X Information/Discussion In-camera Decision X
MEETING DATE: December 9, 2015
REPORT DATE: December 3, 2015
FROM: Don Lovisa, President
SUBJECT: Strategic Planning process and path forward
A. Purpose To receive approval from the Board of Governors for a planning process to develop the next Durham College Strategic Plan, which will take effect in 2017 when the current plan is completed.
B. Background
As detailed in the Minister’s Binding Policy Directive on Governance and Accountability, Strategic Plan, colleges are required to have strategic plans in place and available to the public. College strategic plans are expected to set out the broad direction in which a college is going within the overall framework of the colleges’ objects as set out in the Ontario Colleges of Applied Arts and Technology Act, 2002.
The strategic planning process allows a college to chart its future, anticipate and respond appropriately to the changing environment, examine critically the strengths and weaknesses of the organization, and to develop consensus among the board members and other key members of the college community. In addition, the Ministry of Training Colleges and Universities uses the information provided in the colleges’ strategic plans to advise and inform government planning and policy-making.
The current Durham College Strategic Plan was approved by the Board of Governors in 2013 and was initially for a three-year term. The plan was extended for an additional year by the Board so it would align with the end date of the College’s Strategic Mandate Agreement with the provincial government. A new process forward for the SMA has not been established at this point, however the suggested approach for the Strategic Plan development should provide sufficient information to support creation of the next SMA.
Durham College Board of Governors - 1 - December 9, 2015 PUBLIC AGENDA PAGE 153 C. Discussion/Options
Given direction and approval of the Strategic Plan is a core responsibility of the Board of Governors, this report is intended to outline a detailed and year-long process for developing a new strategic plan for Durham College.
The Durham College Leadership Team recently held a two-day visioning exercise about near- and long-term priorities for the college. Nine priority areas (outlined below) were identified and the discussion set the stage for a DCLT Strategic Planning session on December 9 to establish high-level principles for review and endorsement/adjustment by the Board of Governors (results will be distributed at the Board meeting). These principles will look at whether there is a need to replace the current college mission and vision, or leave them as is. There are strong reasons for both retaining and changing each.
The Board will also be presented with ‘long lists’ of potential institutional values and goals that will be designed to share on- and off-campus for feedback and narrowing down to a ‘short’ list of four to six values and goals each. Working from the short list as guiding principles, specific plan objectives for the coming years will be developed with wide consultation.
Mission
Values Vision
Goal/Pillar Goal/Pillar Goal/Pillar Goal/Pillar
Objectives/ Objectives/ Objectives/ Objectives/ outcomes outcomes outcomes outcomes
Durham College Board of Governors - 2 - December 9, 2015 PUBLIC AGENDA PAGE 154 As different ideas are considered and draft statements prepared throughout the process, they will be tested with different stakeholder groups and refined. Throughout the process, report backs will be provided to the Board committee for the Strategic Plan.
The process will begin April 1 and run throughout the fiscal year. Feedback will be gathered at key points – to maximize time with students, staff and partners – and the new plan will come into effect on April 1, 2017 with a public launch that includes a community event that showcases the college, its significant work, its impact and how it all relates to the new plan.
Priority areas:
1) Connect more regularly with employees and students. 2) Develop a professional development plan to support our brand and college- wide service culture. 3) Conduct a space utilization and allocation analysis. 4) Build more flexible, individualized learning opportunities and work toward increased integration of co-curricular, co-op, and work experience in all programs. 5) Consider alternative scheduling opportunities and determine the impact and need for additional services and service hours. 6) Strengthen and develop more partnerships to support our campaigns, our students and alliances with Durham College. 7) Define a future-focused vision for the Academic IT Plan and necessary communication plan. 8) Revisit our Strategic Plan - mission, vision and values. 9) Develop strategies that respond to the need for internationalization, globalization and diversity of our students.
D. Financial/Human Resource Implications Any costs associated with development of the plan will be accounted for in the operating budget.
E. Implications for the Joint Campus Master Plan (if applicable) Any goals or objectives identified in the strategic plan that are related to campus growth would need to be developed in consideration of the master plan.
F. Implications for UOIT (if applicable) It is expected there may be some indirect linkages to UOIT as goals and objectives are established.
G. Recommendation(s) That the Durham College Board of Governors approves the Strategic Planning process as presented.
Durham College Board of Governors - 3 - December 9, 2015 PUBLIC AGENDA PAGE 155