Public Document Pack Committee: Overview and Scrutiny Committee Date: Tuesday 14 July 2020 Time: 6.30 pm Venue Virtual meeting Membership Councillor Lucinda Wing (Chairman) Councillor Tom Wallis (Vice-Chairman) Councillor Mike Bishop Councillor Phil Chapman Councillor Chris Heath Councillor Shaida Hussain Councillor Tony Mepham Councillor Ian Middleton Councillor Perran Moon Councillor Les Sibley Councillor Douglas Webb Councillor Bryn Williams AGENDA Overview and Scrutiny Members should not normally be subject to the party whip. Where a member is subject to a party whip they must declare this at the beginning of the meeting and it should be recorded in the minutes. 1. Apologies for Absence and Notification of Substitute Members 2. Declarations of Interest Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. 3. Minutes (Pages 5 - 8) To confirm as a correct record the minutes of the meeting held on 30 January 2020. 4. Chairman's Announcements To receive communications from the Chairman. Cherwell District Council, Bodicote House, Bodicote, Banbury, Oxfordshire, OX15 4AA www.cherwell.gov.uk 5. Urgent Business The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda. 6. Digital Connectivity in Cherwell (Pages 9 - 58) Steven Newman, Senior Economic Growth Officer at Cherwell District Council, and Craig Bower, Digital Programme Manager at Oxfordshire County Council, will attend to give an update on Digital Connectivity in Cherwell. A briefing note and appendices are attached for information. 7. Monthly Performance, Risk and Finance Monitoring Report - Quarter 4 / March 2020 (Pages 59 - 92) Report of Director of Finance and Head of Insight and Corporate Programmes Purpose of report This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month. Recommendations The meeting is recommended: 1.1 To note the monthly Performance, Risk and Finance Monitoring Report. 8. Housing Strategy Progress Report (Pages 93 - 112) Report of Assistant Director, Housing and Social Care Commissioning Purpose of report To report back on progress in implementing the Council’s Housing Strategy 2019- 2024 and to gain Overview and Scrutiny Committee’s input to the action plan for 2020/21. Recommendations The Committee is requested to: 1.1 Note and comment on the contents of this report and appendices in advance of the Strategy Action Plan 2020/21 being finalised. 9. Overview and Scrutiny Annual Report 2019/20 (Pages 113 - 128) Report of Monitoring Officer (Interim) Purpose of report This report presents the draft Overview and Scrutiny Committee Annual Report for 2019/20. Recommendations The meeting is recommended: 1.1 To consider the draft Overview and Scrutiny Committee Annual report 2019/20 1.2 To delegate authority to the Monitoring Officer (Interim), in consultation with the Chairman of the Overview and Scrutiny Committee, to finalise the areas highlighted in the report prior to its submission to Council. 10. Work Programme 2020/2021 (Pages 129 - 134) Democratic and Elections Officers will give an update on progress regarding subjects raised at previous Committee meetings (appendix 1, attached). The Committee to consider the work programme (appendix 2, attached). Information about this Meeting Apologies for Absence Apologies for absence should be notified to [email protected] or 01295 221953 / 01295 221591 prior to the start of the meeting. Declarations of Interest Members are asked to declare interests at item 2 on the agenda or if arriving after the start of the meeting, at the start of the relevant agenda item. Local Government and Finance Act 1992 – Budget Setting, Contracts & Supplementary Estimates Members are reminded that any member who is two months in arrears with Council Tax must declare the fact and may speak but not vote on any decision which involves budget setting, extending or agreeing contracts or incurring expenditure not provided for in the agreed budget for a given year and could affect calculations on the level of Council Tax. Access to Meetings If you have any special requirements (such as a large print version of these papers or special access facilities) please contact the officer named below, giving as much notice as possible before the meeting. Mobile Phones Please ensure that any device is switched to silent operation or switched off. Queries Regarding this Agenda Please contact Emma Faulkner / Lesley Farrell, Democratic and Elections [email protected], 01295 221953 / 01295 221591 Yvonne Rees Chief Executive Published on Monday 6 July 2020 Agenda Item 3 Cherwell District Council Overview and Scrutiny Committee Minutes of a meeting of the Overview and Scrutiny Committee held at Bodicote House, Bodicote, Banbury, OX15 4AA, on 30 January 2020 at 6.30 pm. Present: Councillor Lucinda Wing (Chairman) Councillor Mike Bishop Councillor Phil Chapman Councillor Chris Heath Councillor Shaida Hussain Councillor Tony Mepham Councillor Perran Moon Councillor Les Sibley Councillor Douglas Webb Councillor Bryn Williams Also Councillor Barry Wood, Leader of the Council Present: Apologies Councillor Tom Wallis for Councillor Ian Middleton absence: Officers: Louise Tustian, Acting Assistant Director Performance and Transformation Celia Prado-Teeling, Acting Team Leader Insight Team Emma Faulkner, Democratic and Elections Officer Lesley Farrell, Democratic and Elections Officer Natasha Clark, Governance and Elections Manager 44 Declarations of Interest There were no declarations of interest. 45 Minutes The Minutes of the meeting of the Committee held on 3 December 2019 were confirmed as a correct record and signed by the Chairman. 46 Chairman's Announcements The Chairman made the following announcements: Page 5 Overview and Scrutiny Committee - 30 January 2020 1. Further to discussions and Member requested, visits to the Casepak Materials Recovery Facility and Castle Quay had been arranged. Members should contact the Democratic and Elections Team if they wanted to attend. 2. The Chairman updated the Committee on the responses she had received to her scrutiny survey which had been sent to all Cherwell District Council Members. Whilst the number of responses to date had been relatively low, a number of possible scrutiny review topics had been suggested: Council Tax Co2 emissions Sports provision Governance of council owned buildings Decriminalisation of parking The survey would be re-sent to encourage more responses. 47 Business Plan 2020/21 The Acting Assistant Director Performance and Transformation gave a presentation on the Business Plan 2020/21 explaining that each year the Council reviewed and updated its annual business plan, which set out the priorities and high-level objectives for the year ahead. The Committee was advised that there had been a thorough review of the business plan, resulting in four new priorities: Housing that meets your needs; Leading on environmental sustainability; An enterprising economy with strong and vibrant local centres; and, Healthy, resilient and engaged communities. The four priorities were supported by four new themes that would shape and influence the work of every service across the council: Customers; Healthy Places; Partnerships; and, Continuous Improvement. The Acting Assistant Director Performance and Transformation explained that the priorities built on the council’s track record in the areas and reflected the view of residents through the Annual Satisfaction Survey. In response to questions from the Committee, the Acting Assistant Director Performance and Transformation explained that as this was the draft business plan, she would feed back comments from the committee to senior manager and lead officers for consideration and review when developing service plans. The service plans were currently in development and would shape the performance management framework for 2020-21 and inform a review of the Council’s Leadership Risk Register. Individual objectives for employees were set to ensure service plans were met and every member of staff could see how their work contributes to the delivery of that plan. Resolved (1) That the draft Business Plan for 2020-21 be noted. Page 6 Overview and Scrutiny Committee - 30 January 2020 (2) That, having given due consideration to the draft business plan, no areas for further consideration by Executive be identified. 48 Work Programme 2019/2020 The Democratic and Elections Officers gave an update on the status of topics suggested for Scrutiny, and the indicative Committee work programme. Telephony Blackspots had previously been raised as a potential topic to pursue for scrutiny. The particular aspects a review could cover were discussed and the Committee agreed to set up a working group to research mobile phone coverage and what was being done to improve coverage in the Cherwell district. The working group would also examine the rollout of 5G and coverage across the Cherwell district. The Working Group would report back to the next meeting of the Committee. The Democratic and Elections Officers confirmed that there would be a visit to Casepak Materials on 24 February and, as advised the Chairman under the announcements, any Committee Member wishing to attend should contact the Democratic and Elections team to book a place. The Chairman reminded Members, as advised under her announcements, that a visit to Castle Quay