UNITED NATIONS INDUSTRIAL DEVELOPMENT ORGANIZATION

TERMS OF REFERENCES PROVISION OF SERVICES FOR THE ORGANISATION OF A STUDY TOUR TO THE NETHERLANDS

February 2020

Project number : 130194

Project title : Technical Assistance to the process of implementing industrial platforms in the different poles targeted by the Western Growth Poles Project (PDPC) in the Kongo Central.

Country : Democratic Republic of Congo

1. CONTEXT AND JUSTIFICATION OF THE STUDY TOUR

The Government of the Democratic Republic of the Congo requested and obtained from the World Bank resources for the financing of a Development Poles Project. The objective of this project is to increase productivity and employment in the value chains of sectors selected in targeted geographical areas. It covers the period from 2013 to 2018, and is expected to generate about 11,000 jobs, increase the revenue of nearly 50,000 farmers, to make at least 10 large companies and 30 SMEs benefit from the advantage of secured and maintained industrial land in the Special Economic Area of Maluku. The project includes four components, namely: (i) the development of agricultural value chains in Kongo Central; (ii) the implementation of the Special Economic Area of Maluku; (iii) the proactive business development and (iv) support for coordination, control, communication and impact assessment. The objective of the first component on the development of agricultural value chains in Kongo Central is to increase productivity and employment in the value chains of selected sectors in targeted geographical areas. It consists on strengthening farming supply capacities on three value chains, and helping implementing rural infrastructure by the rehabilitation of around 500 kilometers of rural roads and maintenance of the rural road network, the sustainable management of the maintenance of the roads along corridors, and the provision of electric power and water for the food industry. As far as the establishment of rural production infrastructures is concerned, the project will support the construction and equipment of technical centers offering services intrinsically in the transformation of agricultural products from the three main sectors and other diversified carrier sectors, with hangars and parking facilities. The project is also expected to support the construction 1

and equipment of “artisanal workshops” essential for industrial platforms supply in raw and semi- processed products from agricultural SMEs and agricultural cooperatives structured from farmers’ organizations. It is clear that the transformation function is essential to provide an incentive to farmers’ production and the operation of the activities of the agribusiness operators. Consultations with agribusiness companies in the targeted sectors have demonstrated the need for an oil palm pre-treatment factory in Tshela and Lukula with a final product acidity rate between 3-4%, rice paddy processing facility in Kimpese with an ideal level of humidity reduced between 12-14% and a cassava chips processing facility with a moisture rate under 15%. Regarding particularly the cassava sector, it comes to industrialize it in order to promote this culture and its derivatives. The United Nations Industrial Development Organization(UNIDO), plays the role of a technical assistance for the establishment of the implementation process of three agribusiness platforms in Kimpese, Lukula and Tshela, in the Kongo Central. UNIDO has initiated a study to capitalize on good practices relating to the development of the special economic areas according to a model of public- private partnership (PPP), also addressing the various sectors targeted under the PDPC. It is in this context that UNIDO proposes a study tour in support of representatives of the Congolese authorities, involved in the design/implementation of agricultural/agro industrial development programmes. As the world's second largest exporter of agro-food products, the Netherlands are chosen as a development model. This sector has been marked by great progress in terms of modernization and diversification. The Dutch government is moving towards sustainable development in search of a better balance between people, planet and profit, notably through the conceptualization of agropark and food clusters.

2. OBJECTIVE OF THE STUDY TOUR

The study tour aims to strengthen the capacity of the Congolese delegation through an immersion process involving: • Theoretical presentations on the conceptualization, design, development, operation and management of agro-parks; • Site visits ( existing agro-parks, the university of Wageningen and industrial plants); • Experience sharing with agro park experts.

3. SCOPE OF SUPPLY

In order to achieve the study tour objective, a contractor is requested to: • Mobilize the required expertise and arrangements ( presentation material and meeting room) to present the experience of the Netherlands in terms of :

(i) Presentations on the conceptualization, design and development stages of Agro parks which involves the preparation of feasibility studies, environment and social impact assessments and engineering design as well as the operation and management of the agro-parks.

(ii) Presentations of the different Agro parks Models existing in the Netherlands, highlighting their purposes, specific development models, institutional framework, Infrastructure and logistics, organization and Management, highlighting their comparative advantages. The content should include:

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Characteristics of the agro- parks Content a. Institutional • The legal and institutional framework needed for the proper Framework functioning of such integrated platform of markets; • The institutional model and its impact on the development of a contractual peasant agriculture; • The management mode of the system as a public private partnership. b. Infrastructure and • Products collection, bundling, transformation, markets logistics Infrastructures and collection, transportation, marketing and distribution logistics. c. Organization and • Human, physical capacity and service quality necessary to the comparative development and good functioning of this platform; advantages • The comparative advantages of a wholesale market for the competitiveness of agricultural products; • The market promotion d. Platform management • Partnerships established in agroparks management; • The partnership model between producers networks (SMEs, cooperatives), and platforms; • The internal cooperation links in partners cooperative groups of agroparks; • The management system of information flow in the platform; • Efficient billing mode in such competitive organization of SMEs; • The client portfolio management and payment incidents.

• Organize site visits to at least 3 existing agro parks in the Netherlands including a food cluster, an innovation park and agro-processing park to showcase the existing infrastructure and operation and management models. These visits should be carried out with the assistance of experts from the contractor. The delegates must be able to have an experience sharing exchange with experts representing each different agro-parks, which will be visited. • Organize a visit to the University of Wageningen in order to showcase the research and development facilities as well as their experience in terms of design and development of agro- parks. • Organize visits to at least 3 agro-processing plants which showcase the transformation of raw material into high value products, incorporating the optimal use of natural resources (water, energy, agriculture inputs). • Provide a French translation during the study tour as well as a French version of all documents and presentations handed over to the delegates. • Organize the logistics to Amsterdam from the DRC :

i. VISA APPLICATION: Completion of all necessary application procedures and coordination with relevant authorities regarding the issuance of visas for ELEVEN (11) delegates from the DRC ii. FLIGHTS: IATA standard, UNIDO approved return air tickets for eleven (09) delegate from Kinshasa airport to Amsterdam airport. This is the most direct and economic route. iii. FLIGHTS: IATA standard, UNIDO approved return air tickets for TWO (2) delegate from Kinshasa airport to Amsterdam airport. This is the most direct and business class route. iv. TRANSPORTATION: Pre-booked transportation for ELEVEN (11) delegates from and to the Amsterdam airport to the hotel. Please indicate type and model of vehicle. The vehicle must 3

be clean, serviced (functioning air conditioning) and in a good working condition. The vehicle must be capable of the handling the required road conditions. v. STUDY-TOUR TRANSPORTATION: Pre-booked transportation (which includes a dedicated driver) is required to transport in total ELEVEN (11) delegates to each destination of the study- tour in the Netherlands in accordance with the proposed travel itinerary. The driver should also be available for possible cultural site or leisure visits if requested. Please indicate type and model of vehicle. The vehicle must be clean, serviced (functioning air conditioning) and in a good working condition. vi. STUDY TOUR ACCOMODATION: Pre-booking of all accommodations required during the study tour which should not exceed 50% of the total daily subsistence allowance (103 Euros) per day. vii. TRAVEL INSURANCE: Travel insurance for each delegate covering the journey to and from home location in the DRC and for the duration of their entire stay in the Netherlands (7 days in total). The travel insurance must cover personal accident, personal liability, cancellation or curtailment of journey, baggage cover, emergency medical expenses and repatriation as a MINIMUM. viii. Provide the ELEVEN (11) delegates with the 50% Daily subsistence Allowance amounting to 103 Euros (50% of the full DSA of 206 Euros) per day for 7 day days and terminals related to the airport transfer in Kinshasa ( 68 euros) per participant.

4. EXPECTED RESULTS

The expected results are the following: • The Congolese delegation will receive a hands-on training and learning experience on the following topics:

(i) Types of Agro park in the Netherlands and their specificities which explains their success , challenges and opportunities for development (ii) Methodology for conceptualizing, design, development , operation and management an agro park based on the experience in the Netherland ; (iii) Knowledge of the Innovation and development in agricultural technology in Dutch agricultural processing and production plants. (iv) Knowledge of agro-industrial plants using the optimal use of resources

• Participants will visit at least 3 agro-Parks in the Netherlands and special attention will be paid to the conceptualization of these infrastructures • Participants will visit the University of Wageningen and special attention will be paid to the research and development facilities and their experience in the design and development of agro- industrial parks • At the end of the study tour and based on the experience of the Netherlands, , participants will be able to:

 Analyze the agro park design approach in the Netherlands and understand how this concept has been exported and adapted to foreign countries;  Be aware of the economic, social and ecological benefits created by agro-Parks;

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 Understand how agro-parks reduce the gap between consumers and producers;  Perceive how agro-parks are pushing Dutch agricultural companies towards innovation;  Analyze the concepts of chain integration and spatial concentration and their impacts;  Understand Dutch practices used for developing and supporting a strong and sustainable agro-food value chain;  Discover the new Dutch agricultural technologies deployed in food production and processing;  Analyze how the Netherlands has evolved from intensive agriculture to extensive agriculture;  Acquire Knowledge of centers for agricultural and sustainable entrepreneurship; and  Understand the export policy of Dutch agricultural products to international markets.

5. CONCRETE RESULTS AND DELIVERABLES

5.1. Study tour preparation and planning in the Netherlands (proposed 28/03/2020 – 05/04/2020)

- 5 days home-based - 12 days in the Netherlands (travel days included)

No. Actions to be taken Concrete results / Indicative Place Activity measurable to Planned achieve and duration deliverables

1 Review all the documentation Review done. 1 day Home-based and reports related to the project, as well as documents on the creation of agro parks and the baseline report on the agro parks

2 Carry out an identification - Technical 7 days for Netherlands mission in the Netherlands, in meetings trip order to hold technical meetings conducted Home-based with partners involved in the 1 day for agro parks and Experts in Agro - Report prepared, report parks design, to identify the including the most suitable agro-food parks study tour and agricultural production and program and processing plants for the study technical content tour in terms of access, agreed and methodology, infrastructure, prepared.

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logistics, and management and to determine a study program, as well as technical content and logistical arrangements. That implies: - Define and organize all the logistics and define all of the financial requirements to be covered by the project - Prepare and present technical material required for the participants. - Organize and coordinate meetings with Wageningen university staff - Organize and facilitate B2B meetings, if applicable.

3 Establish the planning report and - Planning report 1 day Home-based the study tour program. and program are established ( including details of itinerary, logistics etc.)

4 Provide a technical assistance to - PPT and technical 1 day Home-based present agro parks models to notes prepared visit when traveling for study for the tour and prepare the necessary participants and documents for each study visit. partners / Government institutions to visit. - Document prepared according to the needs

5 Accompany a delegation of 11 - Study visits 5 days Netherlands people from DRC and facilitate organized the study tour in their favor in according to the order to visit the agro parks, needs in the agricultural production and Netherlands. processing plants and the - Detailed program University of Wageningen in the finalized Netherlands according to the - B2B meetings attached terms of reference. were facilitated. Note. The travel expenses of the delegation are included (travelling tickets, hotel and

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Daily subsistence allowance and terminals )

6 Prepare a final report. Report prepared and 1 days Home approved by the project manager.

NB: • The final reports must be provided electronically • The report presentation must include the logos of UNIDO and the Government of the DRC

6. DURATION AND SCHEDULE OF THE MISSION

STUDY TOUR IN THE NETHERLANDS (proposed 28/03/2020 – 05/04/2020): This phase will take place in 6 weeks, according to the following schedule:

N Activities Week Week Week Week Week Week ° 1 2 3 4 5 6

1 - Review all the documentation and the reports related to the project, as well as documents on agro parks creation and the baseline report on the agro parks - Receipt by the Agro parks and agricultural production and processing plants of verbal notes of UNIDO for the experts’ study tour

2 Identification mission: - Acknowledgment of the documents received, logistical preparation, meetings and visits planning of etc. - Define and organize all the logistics and define all of the financial requirements to be covered by the project - Prepare and present technical equipment required for the participants. - Organize and coordinate meetings with the staff of the Department. 3 - Establish the study tour planning and program. a - Provide a technical assistance to present the agro parks n d models and agricultural production and processing 4 plants to visit when travelling for a study tour and prepare the necessary documents for each study visit. 5 - Accompany a delegation of 11 people from DRC and facilitate the study tour in their favor in order to visit the agro parks and agricultural production and processing plants in the Netherlands - Visits of Agro parks, agricultural production and processing plants and the Wageningen University in the Netherlands.

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- Shipment, by the Experts, of a synthesis note for different training and visits themes - Trip back to Kinshasa Experts

6 - Final report

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7. QUALIFICATION AND EVALUATION CRITERIA THE SELECTED BIDDER MUST HAVE THE FOLLOWING QUALIFICATIONS AND SKILLS:

7.1. Requirements for the bidder: - Experience at the international level, involving technical cooperation in developing countries; - Exposure to the needs, conditions and problems in developing countries; - Proven experience in undertaking similar arrangements, providing details such as size of group, destination countries etc.; - Clear understanding of the requirements by way of providing a methodology, realistic timelines and cost allocation; - Submit detailed financial offer (see Sec. 10 of this ToR); - Provide CVs of key staff; - Provide a work plan; - Minimum of three references for similar contracts

7.2. Requirements related to the staff: - The key expert of the bidder that is assigned to this contract must have at least 5 years of experience in the field of Agribusiness or related field

- The key expert must have the following qualifications: o Degree in Agro-business, Agricultural science or any related field; o Experience at the international level involving technical cooperation in developing countries; o Exposure to the needs, conditions and problems in developing countries; o Capacity to write and speak English is required. Control and/or practice knowledge of another United Nations official language, particularly the French, will be considered an asset.

- The bidder must not change the key staff initially proposed for one reason or another, and in the case of major force he must have UNIDO permission.

- The selection file include: o Company profile, brochure or literature describing the activities and services offered; o At least 3 Technical references attesting that the bidder has already done similar work; o A short methodological note on how to do the work; o The curriculum vitae of the experts who will be active as part of the subcontract.

The bidder is responsible for naming the people assigned to this service. Only the original curriculum vitae (CV) dated and signed by the experts proposed for the service realization signed and sealed by the bidder will be accepted. Those CV must comply with the following model:

CURRICULUM VITAE • First name and Family name: • Date of birth: • Actual professional activity: • Role in this service delivery: • Degrees and certifications required for the Project purpose of this AO:

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Degree or certification Issuing agency Getting date

• Work experience similar to this role: Beneficiary Project title Consistency Amount Period Role in the project customer

• I, ……………………… , declare on my honor that the information provided above is accurate and agree to ensure the above role within the team proposed by ...... for performing the services purpose of this tender.

Date and Signature: Read and accepted by the bidder: (sealing and signature)

8. LANGUAGE

The working language is English and French.

10. CURRENCY

Euros

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10. FINANCIAL OFFER

The financial offer must be detailed by activity according to the table below to be completed by the bidder.

FOR THE ORGANISATION OF THE STUDY TOUR IN THE NETHERLANDS : UNIDO REQUIREMENTS TO BE COMPLETED BY THE INVITEE Complia Item Name and required parameters Quantity Unit price Total item price Remarks nce*

EUR EUR Yes/no Preparations and organisation of the study tour

Expertise (national/international) required to organize ad A conduct the study tour

B Support staff required

C Meeting rooms bookings

Preparation of training material/toolkits for the participants D (printing material, brochures etc. if applicable)

E OTHER COSTS – please specify

GRAND TOTAL in EUR

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FOR THE LOGISTICS ARRANGEMENTS OF THE STUDY-TOUR : UNIDO REQUIREMENTS TO BE COMPLETED BY THE INVITEE Complia Item Name and required parameters Quantity Unit price Total item price Remarks nce*

EUR EUR Yes/no Logistics arrangements for study-tour to the Netherlands from the

DRC VISA APPLICATION: Completion of all necessary application A procedures and coordination with relevant authorities regarding 11 the issuance of visas for ELEVEN (11) delegates from the DRC FLIGHTS: RETURN FLIGHT IATA standard, UNIDO approved air B tickets for eleven (09) delegate from Kinshasa airport to 09 Amsterdam airport. This is the most direct and economic route. FLIGHTS: IATA standard, UNIDO approved air tickets for eleven C (09) delegate from Kinshasa airport to Amsterdam airport. This is 02 the most direct and economic route. TRANSPORTATION: Pre-booked transportation for ELEVEN (11)) delegates from and to the Amsterdam airport to the hotel. Please indicate type and model of vehicle. The vehicle must be clean, D 11 serviced (functioning air conditioning) and in a good working condition. The vehicle must be capable of the handling the required road conditions STUDY-TOUR TRANSPORTATION: Pre-booked transportation (which includes a dedicated driver) is required to transport in total ELEVEN (11) delegates to each destination of the study-tour in the Netherlands in accordance with the proposed travel E 11 itinerary . The driver should also be available for possible cultural site or leisure visits if requested. Please indicate type and model of vehicle. The vehicle must be clean, serviced (functioning air conditioning) and in a good working condition.

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STUDY TOUR ACCOMODATION: Pre-booking of all accommodations required during the study tour which should F 11 not exceed 50% of the total subsistence allowance of 206 Euros per day. TRAVEL INSURANCE: Travel insurance for each delegate covering the journey to and from home location in the DRC and for the duration of their entire stay in the Netherlands (7 days in total). G 11 The travel insurance must cover personal accident, personal liability, cancellation or curtailment of journey, baggage cover, emergency medical expenses and repatriation as a MINIMUM. SUBSISTENCE: 50% Daily subsistence Allowance amounting to H 103 Euros ( 50% of the full DSA of 206 Euros) per day and for 7 11 day days) and terminals in Kinshasa ( 68 euros) per participants

OTHER COSTS – please specify

GRAND TOTAL in EUR

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