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Village of Haines Junction Regular Council Meeting 7:00 P.M. June 9, 2021 Via Zoom in Order to Comply with Territorial Regulatio

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Village of Haines Junction Regular Council Meeting 7:00 P.M. June 9, 2021 Via Zoom in Order to Comply with Territorial Regulatio Village of Haines Junction Regular Council Meeting 7:00 p.m. June 9, 2021 via Zoom In order to comply with territorial regulations to reduce the risk of COVID-19 virus transmission, Council Chambers is closed to the public, who are invited to attend through Zoom web or teleconferencing (Meeting ID 867 634 7100). Please visit the Village website (www.hainesjunctionyukon.com) or call the Village Office (634-7100) for instructions. AGENDA 1. Call to Order 2. Acknowledgement of Champagne and Aishihik First Nations Traditional Territory 3. Adoption of Agenda 4. Declaration of Pecuniary Interest 5. Adoption of Minutes of Regular and Special Council Meetings a. Draft Council Minutes 2021-05-26 6. Proclamations 7. Delegations a. Jordan Stackhouse, YG Community Advisor 8. Public Hearings and Public Input Sessions 9. Old Business a. RTC re Approval of Audited Financial Statements b. RTC re Yurt Update (verbal) c. RTC re Board of Variance Update (verbal) 10. New Business a. Accounts Payable to June 9, 2021 b. RTC re Pride Flag and Flag Policy 11. Bylaws – Reports, Readings and Adoption 12. Correspondence a. Dakwa �ka �da nda d�n kų̀ Haines Junction Health Centre News: June 2021 b. RCMP Monthly Mayor’s / Chief’s Policing Report: May 2021 c. Yukon Police Council re 2020 Community Perceptions of the RCMP Survey d. Yukon Party Leader Currie Dixon re Role of MLA Istchenko in the Yukon Legislative Assembly e. Timber Supply Analysis Technical Committee re Timber Supply Analysis Status Update f. Lakeland MP Shannon Stubbs re Bill C-21, An act to amend certain Acts and to make certain consequential amendments (firearms) g. Brad MacKinnon re Municipal Building Lots h. YG Energy Mines and Resources Land Officer re Land Application #2020-6260; Lease Macintosh Pit, Km 1589 3RHS Alaska Highway i. Donna Istchenko re Pride Month 13. Council Reports and Notice of Motions 14. Questions from the Public 15. Motion to Close Meeting to the Public 16. Adjournment The next Regular Council Meeting will take place at 7:00 p.m. on June 23, 2021, via Zoom. The Village of Haines Junction respectfully acknowledges that we are situated on the Traditional Territory of the Champagne and Aishihik First Nations. Remote Attendance at Council Meetings In order to comply with territorial regulations to reduce the risk of virus transmission, the public is invited to attend Council Meetings remotely through Zoom. Access is available either via internet or via phone (see instructions below). Please note that participants will be automatically muted and the video function will not be enabled. Council Chambers will not be open to the public. If you are unable to access a phone or the internet, please contact the Village to discuss arranging remote access. Access Instructions for Regular Council Meetings: Meeting ID is: 867 634 7100 COMPUTER (Participants do not need an account but will need to download the Zoom app when prompted.) To join through the computer, use this link: https://us02web.zoom.us/j/8676347100 PHONE Participants may join by phone by dialing any of these numbers and entering the meeting ID +1 778 907 2071 Canada +1 438 809 7799 Canada +1 587 328 1099 Canada +1 647 374 4685 Canada +1 647 558 0588 Canada +1 204 272 7920 Canada MOBILE +12042727920,,8676347100# Canada +14388097799,,8676347100# Canada Report to Council Village of Haines Junction Open Meeting June 9, 2021 RE: APPROVAL OF AUDITED FINANCIAL STATEMENTS _________________________________________________________________________ Recommendation: That Council review this report adopt a resolution approving the 2020 Audited Financial Statements. Resolution That the Council of the Village of Haines Junction approve the 2020 Audited Financial Statements as presented by Auditor Phil Dirk of Metrix Group Chartered Professional Accountants at the May 26, 2021 Council Meeting. Background Yukon Municipalities are required to be audited each year. Mayor and Council received a presentation by the Auditor on the 2020 Audited Financial Statements at the May 26, 2021 Council Meeting. The Auditor advised Council that the Village was in good financial shape and no material problems were found during the audit. Current Status: Prior to the Auditors completing the audit by signing their Audit Opinion, they require Council to approve the financial statements. Conclusion Council by reviewing this report and adopting a resolution approving the 2020 Audited Financial Statements will fulfil financial oversight role for the 2020 Audited Financial Statement process. Prepared by: Dan Rodin CAO Page 1 of 1 Municipal Accounts Payable to June 9, 2021 Cheque No. Name Amount Department Description Transfer Payroll Account #4305418 $ 28,943.91 Administration Net Pay - Pay Period 11 $ 4,304.49 Administration RRSP Contribution - Pay Period 11 $ 21,817.27 Administration Receiver General - May 2021 $ 570.65 $ 55,636.32 Administration Union Dues - May 2021 Transfer Visa $ 380.89 Administration Adobe Pro monthly, postage, job postings $ 1,955.34 Public Works Net, hose, gloves, mower part, helmet, box liner, batteries, oil $ 106.84 Water and Sewer Water testing for metals $ 28.61 Legislative Plaque for outgoing employee $ 2,797.19 Recycle Centre Cardboard trailer $ 1,149.75 Capital Foosball table for arena $ 62.99 $ 6,481.61 Arena Hose 26436 Twiss and Shine Custodial Services $ 2,709.00 Convention Centre Custodial contract: May 2021 (including floor buffing) $ 913.50 Mezzanine Custodial contract: May 2021 (including floor buffing) $ 630.00 Administration Custodial contract: May 2021 $ 157.50 $ 4,410.00 Fire Department Custodial contract: May 2021 26437 Petty Cash - Noelle Palmer $ 2,876.85 Recycle Centre Refunds paid out: May 21 - June 3, 2021 26438 Dan Rodin $ 114.24 Roads and Streets Steamer valves $ 128.63 $ 242.87 Administration Recruitment luncheons 26439 44478 Yukon Inc. $ 1,089.90 Administration IT Services and licensing fees: May 2021 26440 Augusto! Children's Festival $ 200.00 Administration 2021 Pine Lake Trail Clean-Up* 26441 BGC Yukon $ 25,850.48 Capital Summer recreational programming 26442 Big Bud Contracting $ 1,748.25 Recycle Centre Recycling pickup: May 2021 26443 Boge & Boge (1980) Ltd. $ 567.00 Capital St. Elias Centre energy upgrades engineering fees to May 31 $ 189.00 $ 756.00 Capital Public Works wash bay addition engineering fees to May 31 26444 CMP Engineering $ 10,712.22 Capital Confined Space Program inspection report and travel expenses 26445 Computrol $ 1,756.99 Water and Sewer Control board for water card reader at bulk fill station $ 1,695.75 $ 3,452.74 Water and Sewer ProFuel technical support contract: June 2021 - June 2023 26446 Laura Gorecki $ 200.00 Administration Romp n Run: 2021 Pine Lake Trail Clean-Up* $ 1,152.26 $ 1,352.26 Administration Romp n Run: 1st installment of 2020 Lottery Grant* 26447 Home Hardware $ 22.75 Landfill Free Store door hinge and hasp $ 351.44 Public Works Paint for rainbow crosswalk $ 799.39 $ 1,173.58 Recycle Centre Lumber for cardboard trailer * Denotes an item not directly funded by the Village **Grant funded Municipal Accounts Payable to June 9, 2021 26448 Jacobs Industries Limited $ 497.70 Water and Sewer CO2 26449 Kusina Gracia $ 525.53 Legislative Outgoing employee luncheon: April $ 676.20 $ 1,201.73 Legislative Outgoing employee luncheon: May 26450 Metrix Group LLP $ 14,700.00 Administration 2020 Financial Audit 26451 Metro Compactor Service Inc. $ 1,470.00 Landfill Free Store door 26452 Northwestel Inc. $ 471.62 Administration Internet and phones: June billing $ 690.54 Water and Sewer Radio, internet and phones: June billing $ 653.72 Fire Department Radio, internet and phones: June billing $ 100.43 Convention Centre Phones: June billing $ 50.22 Mezzanine Phones: June billing $ 50.22 Arena Phones: June billing $ 57.57 Recycle Centre Phones: June billing $ 103.72 $ 2,178.04 GST Radio, internet and phones: June billing 24653 Parkland Industries (Fas Gas) $ 252.50 Public Works Gas and diesel: May 2021 24654 Silver Sled Race Committee $ 200.00 Administration 2021 Pine Lake Trail Clean-Up* 24655 Territorial Treasurer $ 283.50 Administration Replace-stale dated Cheque #26111 24656 TK Elevator (Canada) Limited $ 1,071.32 Convention Centre Elevator maintenance contract: June - November 2021 24657 Top Spot Ltd. $ 116.23 Public Works Gas: May 2021 24658 Yukon Service Supply Company $ 9.40 Public Works Gum remover $ 293.79 $ 303.19 Water and Sewer Hypochlorite Municipal Accounts Payable $ 138,257.29 Adopted on________________________Motion#_________________ Mayor__________________________________CAO_______________________________________ * Denotes an item not directly funded by the Village **Grant funded Report to Council Village of Haines Junction Open Meeting June 9, 2021 RE: PRIDE FLAG REQUEST AND FLAG PROTOCOL POLICY __________________________________________________________________________ Recommendation: That Council review this report and by resolution provide direction to staff. Background In September 2020 Council approved the attached Flag Protocol Policy (Appendix “A”). One of the policy parameters set by Council resolution was that flags or banners would be flown on the courtesy pole for one (1)week. Current Status: The Village has received a letter (Correspondence 12i) from a local resident requesting that the Pride Flag be flown for the month of June. Analysis: The Flag Protocol Policy Parameters were adopted by resolution and Council may diverge from the policy by resolution. Options: Several options have been developed: Option One (1) Follow the policy as it is written. Option Two (2) Diverge from the policy by adopting a resolution allowing the flag to be flown on a one-time basis for the month of June. Option Three (3) Modify the policy by allowing changing the parameter to one that states that Courtesy Flags may be flown for up to a month unless there is competing interest(s); and if there are competing interests, each interest will receive an equal portion of time during which their flag will be flown. Option Four (4) Modify the policy by adding a parameter that the Pride Flag will be flown for the month of June.
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