NAME OF TENDERER: LONDON BOROUGH OF BARNET HIGHWAYS SERVICE HIGHWAYS TERM MAINTENANCE CONTRACT 2007 - 2012 Contract No 50068 Tender Document Mike Freestone BA, IEng, FIHIE, FIHT, MaPS Head of Highways and Design Building 4 North London Business Park Oakleigh Road South London N11 1NP London Borough of Barnet - Highways Term Maintenance Contract 2007 – 2012 Contract No 50068 BLANK PAGE London Borough of Barnet - Highways Term Maintenance Contract 2007 – 2012 Contract No 50068 CONTENTS Page No. Form of Tender 3 Form of Agreement by Deed 5 Anti-Collusion Certificate 7 Form of Bond 9 Form of Parent Company Guarantee 11 Contract Data Part One 15 Contract Data Part Two 38 Service Information – General 42 Service Information - Responsive Maintenance Services 55 Service Information - Highway Gully Cleaning Services 60 Service Information - Maintenance of Structures 70 Service Information - Watercourse and Minor Drainage Services 85 Service Information - Weed Control Services 99 Service Information – Traffic Signs, Road Markings and Road Studs 111 Service Information - Special Requirements for Statutory Undertakers 115 Service Information – Preamble to the Price List 187 Incentive Schedule 188 Service Level Table 191 Affected Property - General 193 Affected Property – Structures 199 Affected Property – Weed Control 201 Price List 229 1 London Borough of Barnet - Highways Term Maintenance Contract 2007 – 2012 Contract No 50068 BLANK PAGE 2 London Borough of Barnet - Highways Term Maintenance Contract 2007 – 2012 Contract No 50068 TENDER The service: A range of cyclic, responsive and emergency maintenance services to highways and other assets for which the London Borough of Barnet is the responsible authority. To The Mayor and Burgesses of the LONDON BOROUGH OF BARNET acting by the Council of the said borough (hereinafter called the “Employer”) Town Hall The Burroughs Hendon London NW4 4BG We offer to Provide the Service in accordance with the Contract Data part one and the attached Contract Data part two for a sum to be determined in accordance with the conditions of contract. You may accept this offer on or before…………………………………………….. Yours faithfully Signed ………………………………………………………………………………… Name ………………………………………………………………………………….. Position ……………………………………………………………………………….. On behalf of ……………………………………………………….. (the Contractor) Address ……………………………………………………………………………….. ………………………………………………………………………………………….. ………………………………………………………………………………………….. ………………………………………………………………………………………….. Date …………………………………………………………………………………… 3 London Borough of Barnet - Highways Term Maintenance Contract 2007 – 2012 Contract No 50068 BLANK PAGE 4 London Borough of Barnet - Highways Term Maintenance Contract 2007 – 2012 Contract No 50068 FORM OF AGREEMENT BY DEED This agreement is made on the ……………………………day of …………......... 2006 between The Mayor and Burgesses of London Borough of Barnet (the Employer) of Town Hall, The Burroughs, Hendon, London, NW4 4BG and ..………………………………………………………………………………………... of ………………………………………………………………………………………. …………………………………………………………………………………………. (where the Contractor is a company this should be the company’s Registered Address) The Employer wishes to have the following service provided: A range of cyclic, responsive and emergency maintenance services to highways and other assets for which the London Borough of Barnet is the responsible authority. 1 The Contractor will Provide the Service in accordance with the conditions of contract identified in the Contract Data. 2 The Employer will pay the Contractor the amount due and carry out his duties in accordance with the conditions of contract identified in the Contract Data. 3 The documents forming part of this agreement are: this tender document including: the completed Form of Agreement by Deed the completed Certificate of Non-Collusive Tendering the completed Contract Data part two the Contractor’s tendered Price List, and the Contractor’s tendered Plan details of the Contractor’s insurance policies a completed Form of Performance Bond a completed Form of Parent Company Guarantee (if appropriate), and the Employer’s letter of acceptance. 5 London Borough of Barnet - Highways Term Maintenance Contract 2007 – 2012 Contract No 50068 IN WITNESS WHEREOF THIS AGREEMENT HAS BEEN EXECUTED AS A DEED THE DAY AND YEAR FIRST BEFORE WRITTEN: The Common Seal of THE MAYOR AND BURGESSES OF THE LONDON BOROUGH OF BARNET was hereunto affixed in the presence of: Mayor Borough Solicitor The Common Seal of [CONTRACTOR] was hereunto affixed in the presence of: Director Director/Company Secretary 6 London Borough of Barnet - Highways Term Maintenance Contract 2007 – 2012 Contract No 50068 ANTI-COLLUSION CERTIFICATE 1. We certify that this Tender is made in good faith, and that we have not fixed or adjusted the amount of the Tender by or under or in accordance with any agreement or arrangement with any other person. We also certify that we have not and we undertake that we will not before the award of any Contract for the work:- (i) (a) communicate to any person other than The London Borough of Barnet or a person duly authorised by them in that behalf the amount or approximate amount of the Tender or proposed Tender, except where the disclosure, in confidence, of the approximate amount of the Tender was necessary to obtain insurance premium required for the preparation of the Tender; (b) enter into any agreement or arrangement with any person (outside this consortium) that they shall refrain from tendering that they shall withdraw any Tender once offered or vary the amount of any Tender to be submitted; (ii) pay, give or offer to pay or give any sum of money or other valuable consideration directly or indirectly to any person [outside this consortium] for doing or having done or causing or having caused to be done in relation to any other Tender or proposed Tender for the work, any act or thing of the sort described at (i)(a) or (b) above. 2. We further certify that the principles described in paragraphs 1(i) and (ii) above have been, or will be, brought to the attention of all Sub-contractors, suppliers and associated companies providing services or materials connected with the Tender and any contract entered into with such Sub- contractors, suppliers or associated companies will be made on the basis of compliance with the above principles by all parties. 3. In this certificate, the word ‘person’ includes any persons and any body or association, corporate or unincorporated; ‘any agreement or arrangement’ includes any transaction, formal or informal and whether legally binding or not; and ‘the work’ means the work in relation to which this Tender is made. Signature……………………………………………………………………………… In capacity of..……………..…………………………………….….…………...….... (Duly authorised to sign tenders and acknowledge the contents of the Anti-Collusion Certificate) Dated this …………………………………day of ….………………………….2006 for and on behalf of ………………………………………………………………………….. Postal Address………………………………………………………………………………… ...……………………………………………………………………………………………….. Telephone No…………………………………...Fax No…………………………………… 7 London Borough of Barnet - Highways Term Maintenance Contract 2007 – 2012 Contract No 50068 BLANK PAGE 8 London Borough of Barnet - Highways Term Maintenance Contract 2007 – 2012 Contract No 50068 DRAFT FORM OF BOND FOR HIGHWAYS TERM MAINTENANCE CONTRACT BY THIS BOND WE ……..whose registered office is situate at;…….. hereinafter called “the Contractor” and …….whose registered office is situate at……. (hereinafter called the Surety”) are jointly and severally bound to the MAYOR AND BURGESSES of the LONDON BOROUGH OF BARNET Town Hall The Burroughs Hendon London NW4 4BG (hereinafter referred to as “the Council”) in the sums of £… the payment of which sums the Contractor and the Surety bind themselves their successors and assigns jointly and severally by these presents WHEREAS by a Contract bearing even date with this Bond and made between the Contractor of the one part and the Council of the other part the Contractor contracted with the Council to Provide the Service mentioned therein in such manner and within such time and subject to such conditions and stipulations as mentioned in the said Contract. NOW THE CONDITION of the above written Bond is such that if the Contractor or their successors or assigns shall duly perform and observe all the terms conditions and stipulation of the said Contract on the Contractor’s part to be observed performed fulfilled according to the true purport intent and meaning thereof and if on default by the Contractor the Surety shall satisfy and discharge the damages sustained by the Council thereby up to the amount of the written Bond then this obligation shall be null and void but otherwise shall be and remain in force and effect but no alteration of the terms of the said Contract made by agreement between the Council and the Contractor or the giving by the Council of any extension of time for the performing of the Contract or anything therein mentioned or contained and on the part of the Contractor to be performed or fulfilled or any other forgiveness of forbearance on the part of the Council to the Contractor or its successors or assigns shall not in any way release the Surety from any liability under the above-written Bond. Sealed with our respective seals and dated this day of 2006 THE COMMON SEAL of the above Bounden Surety was hereto affixed in the ) presence of: ) Director Secretary THE COMMON SEAL ) hereto affixed in the ) presence of: ) 9 London Borough of Barnet - Highways Term Maintenance Contract