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Proof of Identity Documents

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Proof of Identity Documents Proof of Identity Maritime Fact Sheet • A TfNSW issued Photo Card that is What is Proof of Identity (POI)? current or not expired more than two (2) POI is the first requirement that a customer years must meet to obtain the products offered by • A TfNSW issued PWC Photo Card Transport for NSW (TfNSW) - Maritime. Licence that is current or not expired A person must show POI to verify his/her name more than two (2) years or and signature. Except for PWC licences, • A TfNSW or AMSA issued Certificate of applicants do not require POI for renewal of Competency containing a photo of the products. holder that is current or not expired more than two (2) years. What are the requirements for establishing POI? What are acceptable primary proof To establish POI, individuals must satisfy the POI documents? POI requirements listed in acceptable POI • An Australian passport that is current or documents. not expired more than two (2) years Documents presented as POI must show the • A TfNSW issued NSW Photo Driver’s applicant’s signature and current residential Licence (which may be presented as a address. plastic driver licence card or a DDL) or Young adults and companies/organisations NSW Photo card that has expired more have special POI requirements (see below). than two (2) years • What are the categories of POI? A TfNSW issued PWC Photo Card Licence that has expired more than two There are three types of POI documents: Full, (2) years Primary and Secondary. The applicant must • A TfNSW or AMSA issued Certificate of provide either: Competency containing a photo of the • one full POI document or holder that has expired more than two (2) years • at least one primary and one secondary POI document. • A current Document of Identity issued by Identification documents must be original the Australian Passport Office documents or certified copies. • A current overseas passport • A TfNSW issued NSW Photo Firearm, What are acceptable full proof POI Security Industry or Commercial Agents documents (no other document and Private Agents Operator Licence required)? that is current or not expired more than two (2) years • A TfNSW issued NSW Photo Driver’s • A current NSW Police Force or Licence that is current or not expired Australian Defence Force Photo Identity more than two (2) years. The licence Card may be presented as a plastic driver licence card or as a NSW digital driver licence (DDL) Transport for NSW - Maritime Page 1 of 3 Cat No. 45072118 (04/20) Form 1853 • A photo driver’s licence issued by • A current credit card that shows your another Australian State or Territory that name and signature or account card is current or not expired more than two from a bank, building society or credit (2) years union, or a passbook or account statement that is current or not expired • An Australian Full Birth Certificate more than one (1) year showing parental details issued by the Registry of Births, Deaths and • A telephone, gas or electricity bill not Marriages. (Commemorative Certificates more than one (1) year old are not acceptable except for 1987 and • A water rates, council rates or land 1988 NSW Historic Birth Certificates) valuation notice not more than two (2) • A current consular photo identity card years old issued by the Department of Foreign • An electoral enrolment card or other Affairs and Trade evidence of enrolment not more than two • An Australian naturalisation or (2) years old citizenship document or immigration • An armed services discharge document papers issued by the Australian not more than two (2) years old Government. • A current student identity card or a • An overseas birth certificate showing certificate or statement of enrolment not parental details, provided a passport or more than two (2) years old from an an official Australian travel document is educational institution or also shown • A current Mobility Parking Scheme • A certificate of Aboriginality issued by an (MPS) card with or without a photo. organisation (e.g.: Land Council) recognised by the Aboriginal and Torres What are acceptable young adult Strait Islander Council POI documents? • A current Certificate of Competency issued by another Australian State or Young adult licence applicants (persons between Territory that contains a photo of the 12 years and under 16 years of age) can meet holder or POI requirements by providing original documents or certified copies of: • A current boat licence issued by another Australian State or Territory that • At least one (1) primary proof and one (1) contains a photo of the holder. secondary proof document as listed above or What are acceptable secondary • An Australian Full Birth Certificate proof POI documents? showing parental details issued by the Registry of Births, Deaths and Marriages. • A TfNSW issued General Boat Licence that is current or not expired more than Young adult licence applicants must obtain written two (2) years consent from a parent or legal guardian to obtain a boat licence and acceptable POI documents for the • A current Medicare card, Pensioner parent or legal guardian must also be provided. Concession card, Department of Veteran’s Affairs Entitlement card, or any other current entitlement card issued What is the policy regarding by the Commonwealth Government company POI? A company/organisation shows POI by proving its legal status. To prove its legal status it must provide the original or a certified copy of one of the following documents: Transport for NSW - Maritime Page 2 of 3 Cat No. 45072118 (04/20) Form 1853 • Associated incorporations – a current What is the policy regarding Certificate of Incorporation issued by the NSW Office of Fair Trading or its representative’s POI? interstate equivalent or ASIC extract; If you authorise another person to act as your representative to complete a transaction which • Companies – a current Certificate of requires POI, the same POI requirements apply to Company Registration or other evidence the representatives as apply to the applicant. (e.g. ASIC extract) and an ACN (Australian Company Number) Sole traders, trusts and partnerships with a registered business name must supply a copy of Who can verify POI the Certificate of Registration of Business Name documents? issued by the NSW Office of Fair Trading or its The following are acceptable signatories for interstate equivalent or ASIC extract. Note; they witnessing POI documents: are not legal entities and as such POI for the associated Individual must also be supplied. • Any Service NSW Officer A foreign company must provide a Certificate of • Any authorised Justice of the Peace Registration of a Foreign Company with an (appointment number must appear on Australian Registered Body Number (ARBN). the document) • Any NSW Police Officer (rank and Which companies/organisations station stamp must appear on the are not required to provide POI? document) • The following companies/organisations do not Any Judge, Magistrate, Bank Manager, need to provide POI: Legal Practitioner or School Principal • • Government agencies or departments Authorised Licence Testing Officers (for licence tests only) • Utility providers • Boatcode Agents (for the purpose of • Credit unions, banks, building societies affixing/validating a HIN) • Public hospitals • Any TfNSW accredited Marine Dealer • Educational institutions (for initial vessel registration only). • Park and cemetery trusts Applicants unable to attend a service centre in person can lodge applications by mail provided • County, city, municipal and shire POI has been sighted and verified by an councils acceptable signatory and must include the • Volunteer rescue organisations following details: • Finance or insurance organisations with • Document name, number and expiry the word “mutual” or any organisation date or issue date with the word “corporation” in their • Signatory’s name name. • Signatory’s title/position Instead of providing POI, these companies/organisations must provide a letter • Provider number/stamp (whichever is written on the company’s/ organisation’s applicable) letterhead the name of the Act under which they • Signatory’s signature are incorporated, or evidence of the • Date. company’s/organisation’s legal status. For officers acting for government agencies or educational institutions, a document evidencing delegation or authority may also be required. Transport for NSW - Maritime Page 3 of 3 Cat No. 45072118 (04/20) Form 1853 .
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