SARNIA CITY COUNCIL

February 9, 2015 4:00 p.m. COUNCIL CHAMBERS, CITY HALL SARNIA, ONTARIO

AGENDA Page

THERE IS NO CLOSED MEETING

"O CANADA"

OPENING PRAYER Reverend Kim Metelka, St. John in the Wilderness Anglican Church

Disclosures of Pecuniary Interest (Direct or Indirect) and the General Nature Thereof

PUBLIC MEETING

11 - 22 1. Director of Planning and Building, dated February 9, 2015, regarding Rezoning and Official Plan Amendment Application Nos: 5-2014-85 of 2002 and OPA No. 56 (see by-laws #3, #4, and #5)

Applicants: Vision 74 Inc. Location: 129,135,137,141,143 Crawford Street

Speaker: Brian Miller, 212 Talfourd St.

That Rezoning Application No. 5-2014-85 of 2002 and OPA No. 56 be APPROVED as follows:

Official Plan Amendment The Applicant has submitted an Official Plan Amendment application to change the designation on the

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subject lands. While the ‘new’ Official Plan has been adopted by Sarnia Council, it has not, at the time of preparation of this report, been approved by the County. As such approvals by Council are required for both 2001 and 2014 Official Plans. Should approval be granted the decision will be forwarded to the County ensuring that the new plan is current when finally adopted. Staff’s planning evaluation for the Official Plan Amendment request has regard to both the old and the new Official Plans.

For the 2001 Official Plan: It is recommended that Council APPROVE Official Plan Amendment No. 56 as follows:

That Section 2.3.2.2 be amended by adding a new subsection 2.3.2.4.19 as follows:

a) “2.3.2.4.19 Notwithstanding the policies contained in Subsection 2.3.2.2.14, the properties designated urban residential on lands known municipally as 129, 135, 137, 141, 143 Crawford Streets, may also be used for high-density land uses.”

For the 2014 Official Plan: It is recommended that Council APPROVE Official Plan Amendment #1 to the Official Plan as follows:

a) “That the designation of the lands known municipally as 129, 135, 137, 141, 143 Crawford Streets as shown on Map 7 – Land Use Plan of the Official Plan, be changed from “Urban Residential” to “Apartment Residential”.

Zoning Amendment That Council APPROVE the amendment to Zoning By-Law 85 of 2002 as follows:

a) “That Schedule “A” of Zoning By-law 85 of 2002

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(Zoning Map Part 57) be amended by changing the zone symbol for the area shown on Appendix 1 from Urban Residential 2-1 (UR2-1) Zone to an Urban Residential 5-21 (UR5-21) Site Zone, to permit high-density land uses on the subject lands”.

RESOLUTIONS:

1. Moved by Councillor Gillis, seconded by Councillor White

CORRESPONDENCE

23 - 24 1. City Engineer, dated February 9, 2015, regarding Purchase of Light Duty Trucks

That Sarnia City Council accept the quote submitted by Park Lane Motors to supply three (3) pickup trucks in the amount of $96,562.50 including non- rebateable HST.

25 - 26 2. Acting City Solicitor, dated February 9, 2015, regarding Sarnia General Hospital Lands – EMS Lands Update

That Staff work with the County and the Purchasers to find a mutually agreeable solution for EMS parking.

27 - 29 3. Director of Parks and Recreation, dated February 9, 2015, regarding RFP 14-133 Food and Beverage Service RBC Centre

That Sarnia City Council awards RFP 14-133 to Compass Group Canada for the food and beverage service for the RBC Centre; and

That the Mayor and Clerk be authorized to sign the necessary agreements.

31 4. Acting City Solicitor, dated February 9, 2015, regarding Sarnia General Hospital Site Agreement of Purchase and Sale – Extension Request

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That the condition date within the Agreement of Purchase and Sale be extended to April 17, 2015.

33 - 41 5. Acting City Solicitor, dated February 9, 2015, regarding Sale of Sarnia Sting – Assignment of License Agreement

That Sarnia City Council approve the assignment of the Sting License for the use of the RBC Centre; and

That the Mayor and Clerk be approved to sign any necessary documentation.

43 - 45 6. Fire Chief, dated February 9, 2015, regarding Learning Management Software

That Sarnia City Council approve the quotation from Global Risk Innovations for the amount of $16,050.71, including non-rebatable portion of the HST to provide learning management software.

47 - 67 7. Acting City Solicitor, dated February 9, 2015, regarding Taxi Bylaw Amendments (see by-law #2)

That Sarnia City Council amend the Taxi Bylaw as outlined in the accompanying bylaw.

69 - 76 8. Director of Planning and Building, dated February 9, 2015, regarding Operational Review of the City’s Planning and Development Services

That Sarnia City Council approve the Terms of Reference for the Operational Review of the City’s Planning and Development Services.

That Sarnia City Council authorize staff to undertake the Operational Review of the City’s Planning and Development Services and report back to Council with recommendations for service delivery improvements.

77 - 79 9. Information Technology Manager, dated February 9, 2015, regarding Computer Leasing 2015

That the Sarnia City Council authorizes City Staff to engage in negotiating a final lease contract with

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IBM Global Financing to provide a leasing arrangement to finance the City’s computer needs for 2015. Any material changes that occur in the drafting of the final lease contract will be reported to Council.

That the Mayor and Clerk be authorized to sign the necessary agreements.

NOTICE OF MOTION

81 - 82 1. Councillor White - Technology

That the Director of Finance, in cooperation with the I.T. department provide us with a fully-costed comparison of the current method of paper-delivery of materials, to options reflecting modern digital model.

That consideration be given to not only the technological devices, but software that will allow us to engage in more effective presentations for council meetings and note taking.

That cloud-based storage be explored to ensure adequate, secure back-ups and remote access to information, should the situation arise that we need to connect from another device.

That this process be completed and reported back to Council at the March 23 Regular Meeting of City Council.

MINUTES

83 1. Minutes of January 16, 2015 - Orientation

2. Minutes of January 19, 2015 - Closed Meeting

85 - 96 3. Minutes of January 19, 2015 - Regular Meeting

97 - 98 4. Minutes of January 26, 2015 - Corporate

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Priorities/Strategic Planning Meeting

INQUIRIES, INFORMATION AND URGENT MATTERS

ROUTINE APPROVALS, ACTION AND INFORMATION

99 - 103 A. Director of Finance, dated February 9, 2015, regarding Potential Impact of Gas Prices on 2015 Budget

For Information

105 - 106 B. City Clerk, dated February 9, 2015, regarding Petitions

For Information

107 - 110 C. City Clerk, dated February 9, 2015, regarding Citizen Appointments to Boards and Committees

For Information

111 - 112 D. City Clerk, dated February 9, 2015, regarding Continuous Safety Services Agreement

That Sarnia City Council authorize the Mayor and Clerk to execute an agreement between The Corporation of the City of Sarnia and the Electrical Safety Authority with respect to the Continuous Safety Services Agreements; and

That authority be provided to the Mayor and Clerk to enter into all future years agreements.

113 - 114 E. Acting City Solicitor, dated February 9, 2015, regarding Renewal of Patio Licence – 130 Seaway Road 1528424 Ontario Ltd. o/a Paddy Flaherty’s Irish Pub (see by-law #1)

That Sarnia City Council authorize the Patio Licence for Paddy Flaherty’s Irish Pub – 130 Seaway Road, Sarnia; and

That the Mayor and Clerk are authorized to enter into an agreement with Flaherty’s Irish Pub.

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115 - 116 F. Acting City Solicitor, dated February 9, 2015, regarding Façade Loan Postponement – 234 North Front Street

That Sarnia City Council approve the postponement of interest in relation to the Façade Loans for 234 North Front Street in favour of Libro Credit Union; and

That the Mayor and Clerk be approved to sign any required documentation.

117 - 118 G. City Engineer, dated February 9, 2015, regarding Clark Drain and Branches Authorizing By-Law (see by-law #6)

That Council gives 3rd reading to Provisional By- Law No. 97 of 2013 for the project.

119 - 121 H. City Engineer, dated February 9, 2015, regarding Removal of Roof from Sludge Holding Tank #2 at the Water Pollution Control Centre

For Information

123 - 124 I. City Engineer, dated February 9, 2015, regarding Variable Frequency Drive Replacement at the Water Pollution Control Centre

For Information

125 - 126 J. City Engineer, dated February 9, 2015, regarding Grit Tank Maintenance at the Water Pollution Control Centre

For Information

127 - 135 K. Director of Finance, dated February 9, 2015, regarding Information Requested by Council during 2015 Budget Deliberations

For Information

137 - 139 L. Acting City Solicitor, dated February 9, 2015, regarding Brenchley Street – 1 foot reserve

That Sarnia City Council accept ownership of the one foot reserve adjacent to Brenchley Street and dedicate it as public highway to form a part of

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Brenchley Street; and

That the Mayor and Clerk be authorized to execute all necessary documentation.

141 - 145 M. St. Clair Catholic District School Board, dated January 30, 2015, regarding Disposition of St. Patrick's Catholic High School and site

Referred to Staff for a Report

147 - 150 N. Canadian Union of Postal Workers, dated February 9, 2015, regarding Request for Support to Save Canada Post

Received and Filed

CIVIC REPORTS

151 - 152 1. Plumbing Report - December 2014

BY-LAWS

153 - 158 1. For 1st, 2nd and 3rd A By-Law to Authorize an Agreement with Readings: 1528424 Ontario Ltd. Re: Patio Licence – Paddy Flaherty’s Irish Pub (see Agenda Info Item E)

159 - 161 2. For 1st, 2nd and 3rd A By-Law to Authorize the Amendment of Readings: By-Law 128 of 2011 Re: Taxi By-Law (see Correspondence #7)

163 - 174 3. For 1st, 2nd and 3rd A By-Law to amend the Official Plan for Readings: the City of Sarnia Re: 129, 135, 137, 141, 143 Crawford Street (see Public Meeting #1)

175 - 188 4. For 1st, 2nd and 3rd A By-Law to amend the Official Plan for Readings: the City of Sarnia Re: 129, 135, 137, 141, 143 Crawford Street (see Public Meeting #1)

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189 - 191 5. For 1st, 2nd and 3rd A By-Law to Amend By-law Number 85 of Readings: 2002 Re: 129, 135, 137, 141, 143 Crawford Street (see Public Meeting #1)

193 - 277 6. For 3rd Reading: A By-Law to Authorize Drainage Works within the Clark Drain and Branches in the City of Sarnia Re: Clark Drain and Branches (see Agenda Info Item G)

279 7. For 1st, 2nd and 3rd A By-Law to Dedicate Land in the City of Readings: Sarnia as part of Brenchley Street Re: Brenchley Street 1’ reserve (see Agenda Info Item L)

281 - 282 8. For 1st, 2nd and 3rd A By-Law to Confirm the Proceedings of Readings: Council at its meeting held on February 9, 2015

ADJOURNMENT

Page 9 of 282 Page 10 of 282 Public Meeting #1 - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

PLANNING AND BUILDING DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: P. Jane Cooper – Director of Planning and Building

DATE: February 9th, 2015

SUBJECT: Rezoning and Official Plan Amendment Application Nos: 5-2014-85 of 2002 and OPA No. 56 Applicants: Vision 74 Inc. Location: 129,135,137,141,143 Crawford Street

Recommendation: It is recommended:

1. That Rezoning Application No. 5-2014-85 of 2002 and OPA No. 56 be APPROVED as follows:

Official Plan Amendment The Applicant has submitted an Official Plan Amendment application to change the designation on the subject lands. While the ‘new’ Official Plan has been adopted by Sarnia Council, it has not, at the time of preparation of this report, been approved by the County. As such approvals by Council are required for both 2001 and 2014 Official Plans. Should approval be granted the decision will be forwarded to the County ensuring that the new plan is current when finally adopted. Staff’s planning evaluation for the Official Plan Amendment request has regard to both the old and the new Official Plans.

For the 2001 Official Plan: It is recommended that Council APPROVE Official Plan Amendment No. 56 as follows:

That Section 2.3.2.2 be amended by adding a new subsection 2.3.2.4.19 as follows:

a) “2.3.2.4.19 Notwithstanding the policies contained in Subsection 2.3.2.2.14, the properties designated urban residential on lands

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known municipally as 129, 135, 137, 141, 143 Crawford Streets, may also be used for high-density land uses.”

For the 2014 Official Plan: It is recommended that Council APPROVE Official Plan Amendment #1 to the Official Plan as follows:

a) “That the designation of the lands known municipally as 129, 135, 137, 141, 143 Crawford Streets as shown on Map 7 – Land Use Plan of the Official Plan, be changed from “Urban Residential” to “Apartment Residential”.

Zoning Amendment That Council APPROVE the amendment to Zoning By-Law 85 of 2002 as follows:

a) “That Schedule “A” of Zoning By-law 85 of 2002 (Zoning Map Part 57) be amended by changing the zone symbol for the area shown on Appendix 1 from Urban Residential 2-1 (UR2-1) Zone to an Urban Residential 5-21 (UR5-21) Site Zone, to permit high-density land uses on the subject lands”.

Background: On December 22nd,2014, the Applicant submitted Official Plan Amendment and Zoning By-law applications for lands having dimensions of 41.86m (147.3’) fronting onto Crawford Street, a depth of 45.54m (149.4’), and an area of approximately 0.19ha (0.47ac). The applications propose to:

1. Amend the Urban Residential designation policies in the Official Plan to permit high-density land uses on the subject lands; and 2. Change the zoning of the subject lands from an Urban Residential 2-1 (UR2-1) Zone to an Urban Residential 5-21 (UR5-21) Site Zone;

The applicant has indicated that the proposal is to allow for the redevelopment of the lands for the future expansion of the Vision Nursing Home parking lot along Crawford Street. Currently access to the lot is from Crawford Street and no new vehicular accesses are proposed. Should the applications, the subject of this report be approved, an amendment to the existing Site Plan Development Control Agreement will be required.

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Location and Area Development

The subject properties are located on the west side of Crawford Street immediately south of the present Vision Nursing Home site, south of Wellington Street.

The predominant land uses located to the east, west and south of the subject properties are low density residential uses comprised of single detached and converted dwellings with up to two dwelling units. Sarnia Collegiate Institute and Technical School (S.C.I.T.S.) is located to the north- east of the properties, on the east side of Crawford Street.

The Sarnia Arena, the City By-law Enforcement Office and the offices of the Lambton-Kent District School Board are located to the north, along Wellington Street and Brock Streets.

Site Characteristics & History Vision Nursing Home has been in existence for a number of years and has undergone a number of expansions. It serves both as a residential retirement facility and as a nursing home for seniors who require additional support services. The original single-storey retirement facility was first built in the late 1980s, and a three-storey nursing home addition was constructed in the 1990’s. The most recent expansions to the facility included a two- storey nursing home addition on the south side of the building and a stand- alone medical clinic that is staffed by nursing practitioners. All of these expansions involved the removal of residential dwellings from Crawford and Brock Streets.

The applicant is now in the process of acquiring five additional residential dwellings along Crawford Street to allow for the expansion of their parking lot to serve the existing facilities on the site. Although the home provides the required complement of parking spaces on site under the Zoning By-law the applicant has indicated that their parking demand is higher than the amount of spaces available. Currently Vision has an arrangement with the City to park vehicles at Sarnia Arena but are looking for a long term solution to relieve their parking shortfall. At present, they have “Purchase and Sale” agreements with the owners of the properties to accommodate the parking area expansion. It should be noted that no new buildings are proposed within the site.

The County’s Official Plan Evaluation The County of Lambton Official Plan provides a regional framework for managing growth. The site is designated as Urban Centre on Map 1: “Growth

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Strategy” which permits a wide range of residential, institutional, commercial and industrial land uses. The proposed expansion of the parking lot at Vision conforms to the County’s Official Plan policies.

Provincial Policy Statement Evaluation The application being considered is site specific to accommodate a specific proposal and does not involve any major policy issues regarding the Provincial Policy Statement (PPS).

With respect to the PPS, staff notes that the repurposing of the subject lands is in keeping with the PPS directives to planning authorities that promote more efficient land use and intensification in appropriate locations. It is the opinion of the City’s Planning Department that the proposal to expand a parking area to complement an existing permitted use is “consistent with” the Provincial Policy Statement.

Evaluation with respect to The City’s Old Official Plan & Zoning The 2001 City of Sarnia Official Plan designates the property as Urban Residential on Schedule “A” of the Plan. The primary residential uses permitted within Urban Residential Areas are low density housing such as single, semi-detached, duplex and triplex dwellings. Other residential uses permitted within Urban Residential Areas include medium and high density residential uses and other special residential uses such as group homes, residential care facilities, facilities for special population groups and senior citizens' accommodation in appropriate locations. Vision Nursing Home is considered a residential care facility in addition to providing accommodation for senior citizens.

The Official Plan policies state that new high density multiple family dwellings in the Urban Residential area are only to be permitted by an amendment to the Plan and subject to a number of policies, including that all applications for new high density residential development are subject to Site Plan Control. The expansion of the parking lot (if the applications are approved) will therefore require an amendment to the existing Site Plan Development Control Agreement affecting the entire development.

As stated above, Vision Nursing Home has undertaken a number of expansions since it was first established. The most recent expansion was the two-story addition immediately west of the subject lands on residential property purchased by the Applicant in 2007. Funding was obtained from the Ministry of Health to finance this expansion to allow for additional long term care beds and the properties were subsequently rezoned. The zoning provisions required a 3 metre (south) rear yard setback from the property known as 198 Brock Street South, for a depth of 36 metres and 18 metres for the remainder of the site, to provide an appropriate buffer between the

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nursing home building and the adjacent residential dwellings on the south side. The landscaping buffer, combined with the set back and privacy fence mitigates any impacts from the proposed expansion on the properties adjacent to the south. Should the subject applications be approved, staff suggests that a similar landscaped area and privacy fence be applied for the proposed expansion of the parking lot, to provide an appropriate buffer and to allow for open space and outdoor ancillary uses.

If the Official Plan amendment application is approved under the old Official Plan policies, the amendment would be in the form of a site specific amendment to amend the Urban Residential section of the plan to add a “notwithstanding” clause as follows:

“Notwithstanding the policies contained in Subsection 2.3.2.2.14, the properties designated urban residential on lands known municipally as 129, 135, 137, 141, 143 Crawford Streets, may also be used for high-density land uses on the subject lands.” Evaluation with respect to The City’s New Official Plan Consistent with the old Official Plan, the new Official Plan identifies Vision Nursing Home and other similar residential care and senior citizens facilities as “Special Residential Uses”. Special Residential uses are permitted to be located in the Apartment Residential designation and are subject to the following criteria:

a) the proposed use is located on an Arterial or Collector road as shown on Map 4; b) the proposed use is compatible with the scale, intensity, density and character of existing and proposed surrounding land uses; c) adequate buffering is provided to protect surrounding existing development; d) adequate on-site parking is provided to serve residents, staff and visitors while retaining sufficient yard space to maintain the residential character of the area; e) provision is made for off-street drop-off and pick-up of the users of such facilities; and f) the location is close to community services and facilities and to regular transit service.

Staff is of the opinion that the proposed parking lot extension to facilitate the expansion of the existing special residential use is in keeping with the policies of the new Official Plan. The proposed expansion of the apartment residential designation onto the subject lands represents a logical extension of the existing special residential use and can be

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adequately accommodated in a manner that has minimal impact on surrounding urban residential uses. The proposed expansion can be developed in accordance with good planning principles and the Site Plan Control process will be applied to the development to ensure minimal impact on abutting properties.

If the Official Plan amendment application is approved under the new Official Plan, the amendment would only take the form of a change in the designation of the subject lands as shown on the Map 7 – Land Use Plan from “Urban Residential” to “Apartment Residential”.

Comments: Staff notes that Vision Nursing Home has expanded numerous times over the years. In the past, neighbours have expressed concerns (prior to the previous building additions) regarding noise from roof-top HVAC, setbacks and privacy. To address these issues, the applicant provided letters of assurance to each adjacent property owner stating that there would be no HVAC roof units installed; that a privacy fence would be provided along the south property line based on input from the neighbours; and that landscaping would be provided along the southern limit of the property with input from the neighbours.

Staff is not aware of any negative impacts from the previous expansion of the nursing home on adjacent properties and has not received any complaints from neighbours. The Applicant’s proactive approach to addressing their long-term parking needs is commended by planning staff including their efforts to address neighbourhood concerns. It is staff’s opinion that this proposed parking lot expansion would function in a manner that does not negatively impact existing residential uses in the vicinity of the site. Staff would however suggest that through the Site Plan process, a privacy fence along the south boundary of the subject site be secured to help mitigate any impacts from the proposed parking area expansion.

Staff supports the request to amend the City’s Official Plan and Zoning By- law for the reasons that the proposed development is:

• consistent with the Provincial Policy Statement; • consistent with the intent and purpose of the City of Sarnia Official Plan; • compatible with the existing residential development in the immediate area; and • represents good planning

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Consultation: This application has been circulated to area property owners within 120 meters of the subject property, the required agencies and City Departments for review and comment. No objections or concerns have been received to date.

Financial Implications: The subject lands would be reassessed from a residential tax class to an institutional tax class.

Reviewed by: Approved by:

P. Jane Cooper Margaret Misek-Evans Director of Planning and Building City Manager

This report was prepared by Max Williams - Planner II

Attachments: Appendix A – Land Use Map Appendix B – Concept Plan Appendix C – Planning Rationale

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Appendix A - LAND USE MAP

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Appendix B – CONCEPT PLAN

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Appendix C – PLANNING RATIONALE

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Page 22 of 282 Correspondence #1 - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

ENGINEERING DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: J.P. André Morin, P.Eng., City Engineer

DATE: February 9, 2015

SUBJECT: Purchase of Light Duty Trucks

Recommendation: It is recommended:

1. That Sarnia City Council accept the quote submitted by Park Lane Motors to supply three (3) pickup trucks in the amount of $96,562.50 including non-rebateable HST.

Background: As part of the 2015 Budget process, Council approved the purchase of two light duty pickup trucks, one for Sewer/Water Department and one for the Water Pollution Control Centre. One additional light duty pickup truck, for Streets/Roads Department, was carried over from the 2014 approved budget. Invitations to Quote were issued to three (3) bidders, Lambton Motors, Bayview Chrysler Dodge Ltd. & Park Lane Motors, that are part of the Police Cooperative Purchasing Group and quotes were received meeting the specifications of the departments.

Comments: Acceptable submissions are summarized as follows:

Company Price * Park Lane Motors $96,562.50 Bayview Chrysler Dodge Ltd. $97,851.40 Lambton Motors $105,230.02

*price includes non-rebateable portion of HST.

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Consultation: The Purchasing Manager, Operations Manager, and Fleet Superintendent were consulted in the preparation of this report.

Financial Implications: We recommend the award of tender for the three pickup trucks to Park Lane Motors with the total cost of the selected vendor at $96,562.50 (including non-rebateable HST), which will be funded from the Public Works Equipment Reserve. Funding for the vehicles is included in the 2015 Public Works Reserve budget in the amount of $38,000 each. Additional minor costs will be incurred for onboard equipment installation, emergency lighting installation and licensing fees.

Reviewed by: Approved by:

J.P. André Morin, P.Eng. Margaret Misek-Evans City Engineer City Manager

This report was prepared by Blaine Clark, Fleet Superintendent.

Attachment(s): none

Page 24 of 282 Correspondence #2 - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

LEGAL DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Scott McEachran, Acting City Solicitor

DATE: February 9, 2015

SUBJECT: Sarnia General Hospital Lands – EMS Lands Update

Recommendation:

1. That Staff work with the County and the Purchasers to find a mutually agreeable solution for EMS parking.

Background: At its June 30, 2014, open meeting, Council passed the following resolutions:

1. That a request for proposals (“RFP”) be issued with the support of Bluewater Health (“BWH”) for the Sarnia General Hospital (“SGH”) lands, except for that portion required for Emergency Medical Services (“EMS”). 2. That the City’s interest in the lands required for the County’s EMS operation be sold to the County of Lambton for $1.00.

As part of the report to Council, and as part of the RFP, staff provided a map of the lands intended to be transferred to the County EMS which included parking spaces to the west of the EMS building.

Comments: The Purchasers wish to negotiate the boundary size and shape between the SGH site and the future EMS lands in order to better facilitate the Purchaser’s plans. In order to assist the Purchasers with their project, staff have not transferred the EMS lands yet.

Consultation: City staff will continue to work with the Purchasers and County Staff to find a mutually agreeable boundary between the two future properties.

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Financial Implications: None at this time.

Prepared by: Approved by:

Scott McEachran Margaret Misek-Evans Acting City Solicitor City Manager

Attachment(s): None

Page 26 of 282 Correspondence #3 - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

PARKS AND RECREATION DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Beth Gignac, Director of Parks and Recreation

DATE: February 9, 2015

SUBJECT: RFP 14-133 Food and Beverage Service RBC Centre

Recommendation: It is recommended:

1. That Sarnia City Council awards RFP 14-133 to Compass Group Canada for the food and beverage service for the RBC Centre; and

2. That the Mayor and Clerk be authorized to sign the necessary agreements.

Background: In July 2014, the City of Sarnia began operating duties of the RBC Centre. At that time an agreement was made for one year to maintain the food and beverage operations by Sarnia Sting Foods Ltd. In December of 2014 a request was made by the Sting organization to seek a replacement operator for the food and beverage service due to operational challenges. The RFP was issued in December to seek a new operator meeting the needs of the facility and the City focusing on customer service and patron experience.

Comments: Four submissions were received and have been evaluated by the Parks and Recreation team. The Request for Proposal was evaluated based on the following items: • Operational Proposal • Transition Plan • Relative experience • Financial Considerations • Food Service Director

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Request for Proposal scoring is summarized as follows: Company Points Compass Group Canada 99 Ovations Canada 57 Browns Dining Solutions 45 Riccos Bar and Grill 45

Acceptable submissions are summarized as follows: Company Financial Capital Incentive for Investment Contract Term Offered Compass Group Canada $1,500,000 $310,000 Ovations Canada $593,513.64 $150,000 Browns Dining Solutions $400,000 $0.00 Riccos Bar and Grill $1,150,151.50 $90,000

Consultation: The following individuals and groups were consulted in the development of this project, including the Director of Finance, the Purchasing Manager and the Arena/Sportsfield Supervisor.

Financial Implications: The funds are payable to the City of Sarnia for the operational rights for the facility. This revenue is split between the City and the Sarnia Sting Hockey Club based on the contract agreement between the two parties over the ten (10) year term of the agreement. Compass Group Canada provided a large capital injection to enhance the appearance of the food and beverage areas and patron experience. The total guaranteed revenue is $1,500,000 over the ten year term and will be utilized to offset the operating costs of the facility. An increase in the revenue can take place by increases in sales in the food and beverage area.

(Prepared) by: Approved by:

Beth Gignac Margaret Misek-Evans Director of Parks and Recreation City Manager

Attachment(s): RFP 14-133 Evaluation Results Memo

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DEPARTMENT CORRESPONDENCE People Serving People

DATE: January 20, 2015

TO: Beth Gignac Director of Parks and Recreations

FROM: Shawn Unsworth Purchasing Manager

RE: Final Evaluations RFP 14-133

The final evaluations done by your team have been calculated and the financial portion calculated as per RFP requirements as follows:

Company Score Financial Capital Incentive Injection (Guaranteed) Provided by Proponent Compass Group 99 $1,500,000 $310,000 Canada Ovations 57 $593,513.64 $150,000 Canada Browns Dining 45 $400,000 $0.00 Solutions Riccos Bar and 45 $1,150,151.50 $90,000 Grill Financial scoring was based on the guaranteed value from Proponents.

/SU

Page 29 of 282 Page 30 of 282 Correspondence #4 - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

LEGAL DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Scott McEachran, Acting City Solicitor

DATE: February 9, 2015

SUBJECT: Sarnia General Hospital Site Agreement of Purchase and Sale – Extension Request

Recommendation: 1. That the condition date within the Agreement of Purchase and Sale be extended to April 17, 2015.

Background: Planning Staff have been working with the Purchasers to re-zone the SGH site and also to amend the Official Plan. One public meeting has been held and another one is scheduled in the near future. However, all of the steps required in these two planning processes will not be accomplished prior to the March 18 deadline (“Condition Date”) that is in the current Agreement of Sale.

Comments: It is requested that Council extend the Condition Date to April 17, 2015.

Consultation: The Purchasers and Planning Department have been consulted.

Financial Implications: None

Prepared by: Approved by:

Scott McEachran Margaret Misek-Evans Acting City Solicitor City Manager Attachment(s): none

Page 31 of 282 Page 32 of 282 Correspondence #5 - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

LEGAL DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Scott McEachran, Acting City Solicitor

DATE: February 9, 2015

SUBJECT: Sale of Sarnia Sting – Assignment of License Agreement

Recommendation: 1. That Sarnia City Council approve the assignment of the Sting License for the use of the RBC Centre; and

2. The Mayor and Clerk be approved to sign any necessary documentation.

Background: The Sarnia Sting has been sold, pending the approval of the Ontario Hockey League’s board of governors. The proposed purchaser (assignee) is “211 SSHC Canada ULC”. This corporation is controlled by Mr. David Legwand and Mr. Derian Hatcher.

David Legwand played his junior career with the Plymouth Whalers of the OHL. He has spent most of his NHL career with the Nashville Predators. He currently holds many franchise record for the Predators, including most games played, goals, assists, and points. Legwand became the first NHL player to score on a penalty shot in overtime on December 23, 2000 against the New York Rangers. David briefly played for the Detroit Red Wings at the end of the 2013/2014 season and then signed a 2 year contract with the Ottawa Senators. David is married and has 2 children.

Derian Hatcher, former professional hockey player, who played in over 1000 career games in an 18 year NHL career, including captaining the 1999 Stanley Cup winning Dallas Stars to their first franchise Championship. Derian also appeared in International play 5 times, including two Olympics and the 1996 World Cup with the United States. Derian resides with his wife and their five children in Michigan.

Page 33 of 282 Correspondence #5 - February 9, 2015

Two articles in the Observer, dated January 22, 2014, and January 28, 2105, are attached as additional background information.

Comments: After the City took over the role as operator of the RBC Centre, a new license agreement with 649642 Ontario Inc, operating as the Sarnia Sting Hockey Club, in July 2014, was signed.

A non-assignability clause reads as follows: “This license shall not be assigned in whole or in part by the Licensee, without the prior written consent of the City, such consent not to be unreasonably withheld.”

Staff are not aware of any reason that consent should not be granted.

Consultation: Communication took place with Ed Litrenta, legal counsel for the sellers and Dickinson Wright LLP, legal counsel for the buyers. The Director of Finance was also consulted.

Financial Implications: Allowing the assignment of the license will allow the Sting the continued use of the RBC Centre.

Prepared by: Approved by:

Scott McEachran Margaret Misek-Evans Acting City Solicitor City Manager

Attachment(s): Two Observer Articles re Sarnia Sting Sold

Page 34 of 282 Correspondence #5 - February 9, 2015

Ðr.u¡f tÐ

Sarnia Sting sold to Derian Hatcher and David legtvand

By Teny Brldge, Sarnia Observer Thursday, January 22,2015 6:50:58 EST PM

From left, Larry Ciccarelli and Roþ Ciccarelli announced Thursday morning they have reached an agreement to sell the Sarnia Sting to former NHL player Derian Hatcher, right, and current Ottawa Senators forward David Legwand. The agreement still needs approval from the Ontario Hockey League board of governors and the City of Sarnia, but all parties involved don't foresee any issues in obtaining approval. (TERRY BRIDGE/THE OBSERVER)

The long-rumoured possibility of the Sarnia Sting being sold became a reality Thursday morning.

An agreement has been reached, pending approval from the Ontario Hockey League's board of governors and the City of Sarnia, to sell the major junior hockey club. Current owners Rob Ciccerelli and Larry Ciccarelli announced they have signed off on a deal to sell the team to retired NHL defenceman Elerian Hatcher and current Ottawa Senators forward David Legwand.

'lt's a bittersweet day for us as owners,' Rob Ciccarelli said. An emotional day for Larry and l, obviously.'

Now that an agreement has been signed, an application will be submitted to the board of govemors on Monday. The governors will vote on the sale and review the finances, 'but we don't expect or foresee problems whatsoever," said John Leslie, the lawyer representing Hatcherand Legwand through the process.

Approval from the governors is expected sometime in February, perhaps as early as Feb, 12 or Feb. 13.

Rob Ciccarelli, who Sarnia Mayor Mike Bradley described as the most influential govemor in the OHL, said he doesn't see any reason

Page 35 of 282 http://www.theobserver.ca/2015/01/22/samia-stins-sold-to -rlarian-hateher-and-d evirT-leo )Álñ1nnl\ Legwand excited to buy Sting I Sarnia Observer Correspondence #5 - February 9, 2015

Í.{ T

SPORTS

David legwand weighs in 0n recent purchase of the Sarnia Sting

By Terry Bridge, Sarnla Observer Wednesday, January 26,2015 12:'l1:S0 EST pM

Ottawa Senators fon¡¡ard David Legwand, pictured during practice at Canadian Tire Centre in Ottawa on oct. 20,2014, has purchased the Ontario Hockey League's Sarnia Sting along with former NHL player Derian Hatcher. The deal is subject to approval from the league's board of governors and the City of Sarnia. (Tony Caldwell, eMl Agency)

Page 36 of 282 htþ://www.theobserverca/2015/01/28/david-legwand-weighs-in-on-recent-purchase-of-1... 2gl0l/2015 Legwand excited to buy Sting Sarnia Observer CorrespondenceI #5 - February 9, 2015

lf it wasn't for their connection through the same agent, David Legwand and Derian Hatcher may never have decided to team up and purchase the Sarnia Sting.

The Michigan natives knew of each other - Legwand is from Detroit while Hatcher is from Sterling Heights - and occasionally played against one another over the course of their NHL careers.

But beyond that there wasn't much depth to their personal relationship until their agent, Pat Morris of Newport Sports Management lnc., stepped in. After the network was established, the pair had lunch together a couple of times during the summer of 20'14 and devised a game plan to buy the Ontario Hockey League club from current owners Rob and Larry Ciccarelli.

"Things kind of spiralled down from there," Legwand explained over the phone from ottawa.

On Jan. 21, a conference call was held to close the deal, pending approval from the league's board of governors and the City of Sarnia, and an announcement was made the next morning with the Ciccarelli brothers, Hatcher, and the purchasers' lawyer, John Leslie, in attendance.

"We still have to wait for that (approval), but we're excited and honoured to be able to do something like this," said Legwand, who wasn't able to attend Thursday's announcement. "We can only thank (the Ciccarellis) for their help and giving us the opportunity to do something like this.'

Legwand is currently playing for the Ottawa Senators in the first season of a two-year deal, while Hatcher retired following the 2007-08 season. Legwand saíd Sarnia is about 35 míles from his home in Michigan where he heads forthe off-season, while Hatcher, who spends summers in Marine City, Mich., is even closer to the city.

"lt's always intriguing when its kind of in your backyard and you don't know what you want to do when you're done playing and you want to be involved with the game," Legwand noted. "lts exciting to be able to do something like that and pursue something like that,"

The Ciccarellis maintained they would not have sold the club unless there were assuranoes the new owners would keep it in Sarnia. Legwand said that part of the deal was not an issue.

"No, not at all," he said. "lt's pretty close in proximity for both of us,"

The team's lease with the city is a 2O-year term, subject to five-year renewals. The current five-year period was entered into in July 2014 and expires in July 201 9, at which point it will be up for another renewal. This agreement was negotiated by the Ciccarellis and remains in place despite the sale.

Sarnia Mayor Mike Bradley explained the new owners would have to give one-yeals notice in the theoretical event they did want to explore moving the team, although such a decision would also need OHL board of governors approval.

"That's not even a concern to me, five years from now,' Bradley said. "Let's make it work and let's have a winning team on the ice and let's get a Memorial Cup."

But the question has to be posed: Do you believe the Sting will be playing in Sarnia, say, 10 to 15 years from now?

"Yeah, I do. I think it's a great hockey market," Legwand said.

Also in 2014, the Ciccarellis were able to relieve themselves of the money-losing obligation of running the city-owned RBC Centre, which Legwand added was important, although the decision was made before they were very deep into negotiations.

Legwand, who competed for two seasons in the OHL with the Plymouth Whalers, has fond memories of playing in the building. lt was unveiled in the fall of 1998 in time for his second and final season of major junior before being called up later that campaign to debut with the Nashville Predators as an 18-year-old.

"lt was exciting going in there, exciting playing there," he recalled. "Hopefully we can get it to be exciting and upbeat and a good group of fans that are excited to watch their team play."

The ownership group consists of just the two players. While Hatcher said he plans to be a full-time, hands-on owner starting this summer, Legwand will be taking a difbrent approach as he's still playing.

"Obviously you want to concentrate on (owning the team), but your first job is playing hockey," he said. "lt's going to be in great hands with Derian and his experience and his mentality."

Hatcher, 42, worked in player development for five years with the Philadelphia Flyers prior to this season.

Hatcher, meanwhile, mentioned at last Thursday's announcement that Legwand, 34, told him he wants to play for up to five more years still.

ls that true?

Page 37 of 282 http://www.theobservet.ca/2015/01128/david-legwand-weighs-in-on-recent-purchase-of-t... 28/0ll20ls Legwand excited to buy Sting Samia Observer CorrespondenceI #5 - February 9, 2015

"Yeah, I mean you want to play as long as you can," Legwand said. "lf you can contribute and play and be part of a team that's good and is going to contend, you want to play as long as possible.'

As far as reviewing the club's current coaching and management staff, nothing's been talked about, he said. Legwand played alongside Sting assistant coach Andy Delmore in Nashville from 2001-03, and against head coach Trevor Letowski overthe course of his career.

The agreed-to sale is expected to be approved by the board of governors at their Feb. 2 meeting.

"l don't think we're too concerned about it, everything should go fine," he said.

The city approval will come to council on Feb. 9.

"There's absolutely no reason why it shouldn't be (approved) because this is the same deal council approved in the last year," Bradley said. "At the time there was no objections from anyone: public, council, whatever.,'

The recent sale of the \Nhalers and their planned relocation to Flint, Mich. didn't have any impact on their purchase, Legwand added.

terry. brid ge@su nmedia. ca

@ObserverTerry

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Page 38 of 282 http://www.theobservet.ca/2015101128/david-legwand-weighs-in-on-recent-pgrchase-of-1.. . 2Bl0ll20l5 Sarnia Sting sold to newCorrespondence owners I Samia Observer #5 - February 9, 2015

the sale would not be approved.

"l'm very excited. lt's not quite done yet, but everything we can do is done,'said the 42-year-old Hatcher.

Bradley spoke at length about what the Ciccarelli family has done for the team and the city, including moving the club to Sarnia from Newmarket 2O years ago and their work to help make the Sting's current home area, the RBG Centre, a reality.

''(The Ciccarellis) have been 100% professional to work wìth over the 20 years," the mayor said, "The new owners, I hope they will continue that legacy'

Derlan Hatcher discøsses his potential acquisltion of the Samia Sfing làørsda y moming. He has reached an agreement along with current Otlawa Senafors Íotward David Legwand to purchase the team, pending league approval, from cunent owners Rob Ciccarelli and Larry Ciccarelli.(TERRY BRIDGE, The Obseruer)

Rob Ciccarelli said they've had a number of inquiries over the years from interested purchasers, but either the timing was off or the interested parties weren't the right fìt.

"Westartedgettingalotofpeopleinquiringaboutthesaleoftheteam Reallydidn'tlistentoanybody.Wesaidearlierthat,hey,it'snot for sale, but if someone gives us an offer that made sense, we'd certainly look at it, and that's exactly what happened," Rob Ciccarelli said.

Bradley agreed that, despite reports to the contrary in the past, the team never technically had a for-sale sign up, but over the last two decades the partners were approached repeatedly about selling the team

Rob Ciccarelli emphasized they never considered even discussing the sale of the team to purchasers who weren't adamant about keeping it in Sarnia.

"No, 100% no," Rob Giccarelli said. "Derian and David have made that commitment (to keep the team in Sarnia)."

Maintaining its home in Sarnia was a condítion in the recently-agreed to deal. The new owners are bound by a lease with the City of Sarnia, a 2}-year term with fìve-year renewals.

"Rob has always been very clear that the team remaining in Sarnia was very important to him," Bradley said.

Hatcher is currently living in Philadelphia, but is from Sterling Heights, Mich., and spends summers in Marine City, Mich. Legwand, meanwhile, is originally from Detroit.

"We're looking very forward to this. We're a local group. I know it's a big thing, (but) we have no issues wíth moving the team. We're not moving the team," Hatcher said. "lt's never been thought of, never been talked about, and I know that was very important to Rob and Larry."

Once the sale is given the green light by the league and the cìty - Bradley said he doesn't envision the city approval being an obstacle - Hatcher and his family will move full{ime to Marine City.

Page 39 of 282 htþ://www.theobserver.ca/20l5l0ll22lsarnia-sting-sold-to-darian-hatcher-and-david-leg... 2610112015 Sarnia Sting sold to newCorrespondence owners I Sarnia Observer #5 - February 9, 2015

"We'll be very active in the community," Hatcher said.

Despite as6urances from both sides at Thursday's announcement that the team is staying in Samia, Bradley acknowledged if the new owners¡ are determined to move the club somewhere else, they probably could get away with it.

"lf someone wants to move a team they can find a way to do it, (but) I do not have any concern about that at this point," Bradley noted.

Hatcher plans to be a hands-on owner, but his status will be "in and out" for the duration of the current season before moving into a full{ime role in the summer.

"l plan on being here every day (starting in the summer)," he said. "This is a big venture and that's the only way to handle that is to be hands-on."

When the Senators'season is over Legwand will come in and be involved firsthand, too.

"He wants to be around as much as he can," Hatcher said of his business partner.

Oddly enough, Hatcher and Legwand did not have a personal relationship prior to the negotiations commencing. Legwand made the initial call to Hatcher last summer - the pair employ the same agent - about exploring the possibility of purchasing the Sting, and at the time Hatcher was surprised to see who was calling him. .David and I really don't know each other," Hatcher said. "(But) we hìt ìt off right away and we're the same personality."

Negotiations have been ongoing for a few months but really escalated in the last week.

'l think Rob was losing his patience a little," Hatcher said, drawing a chuckle from both sellers. "lt got to the point where, alright, we've got to slow down a little until we got all the pìeces in play that we needed.'

The team recently got out from under the obligation of running the RBC Gentre, which made the investment much more attractive. Bradley estimated the Ciccarellis subsidized the arena to the tune of g6 to 97 million through covering arena operating losses end paying $300,000 to $400,000 for the current score clock. On July 1,2014, the team entered into a new lease with the City of Sarnia.

"That takes a significant burden off the new owners,' Bradley said.

Some upgrades have already been instituted since the city assumed control of the facility, with more improvements on the way including a new sclre clock and a planned Request For Proposal (RFP) for a concessíons operator, llkety over a 10-year term.

The sale of the team will not directly impact the city possibly selling the second ice pad at RBC Centre though as it's a separate issue, Bradley said, but it may impact the upcoming RFP for the arena's naming rights. RBC and the city reached an agreement on a one- year renewal for the current rights, but RBC served notíce they don't want to renew again. Revenue for naming rights used to go to the team when they ran the facility, but now it will go to cig to help offset operating costs.

Another disadvantage for the current owners, Rob Ciccarelli added, was the hockey club was not their principle business so they weren't able to þe at the rink every day, which is parlly why they wanted to sell the club to an owner who could take a more hands-on approach.

As for the current coaching staff and management team, Hatcher said they aren't looking to come in and change anything this late in the season, but as the future goes on they will evaluate the situation.

Hatcher added he doesn't believe this sale will affect the team's on-¡ce performance where they've had a surpr¡sing run to sit in fifth in the Western Conference after compiling the league's worst record one year ago.

"lt should be a seamless transition," Rob Giccarelli said. "lt's business as usual."

Hatcher has worked for fìve years in player development for the Philadelphia Flyers since retiring as a player, but his contract wasn't renewed this season which opened up the opportunity to pursue buying the team. He added he has no aspirations to coach or manage in the NHL, so co-owning a major junior hockey club was the next best fit.

As for Legwand, the centre has another year to go on his two-year, $6-million contract he signed with the Senators in 2014, but recently told his new business partner he wants to play for up to five more years still.

"l don't know if he was joking or not, but I said, 'lf I was you l'd keep playing. Play as long as you can,'' Hatcher said. "l think he wants to play a few more years, for sure.'

The Ciccarellis, on the other hand, said they will hand over the keys to the team with lots of fond memories of running the organizalion, and thanked the current staff for the job they've done, The þrothers will cont¡nue to be season tic*et holders and suite owners.

"When we're in town here we'll be cheering on the Sting at every game," Rob Ciccarelli said.

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The brothers originally purchased the team 21 years ago along with Dino Ciccarelli and Shawn Burr when they were the Newmarket Royals. After operating for one year in Newmarketlhey moved the club to Sarnia for the 1994-95 season. Rob Ciccarelli said the relocation from Newmarket to Sarnia was a dífficult process at the time, but that was their original intent all along.

The Ciccarelli trio bought Burr out a few years later, then Larry and Rob bought Dino out in 2009, they recalled.

Over 20 seasons the club only managed to win a single playoff round. Hatcher said he hears all the time about the glut of championship banners hanging from the rafters of Budweiser Gardens, home of the London Knights, and hìs goal is to achieve the same level of success in Samia.

He also wants to have players want to come play for the Sting, and one of the first things they plan to do is launch a Sarnia Sting foundation.

But, he added, he won't lose sight of the fact this is a business venture.

[email protected]

@ObserverTerry

Page 41 of 282 Page 42 of 282 Correspondence #6 - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

FIRE DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: John Kingyens, Fire Chief

DATE: February 9, 2015

SUBJECT: Learning Management Software

Recommendation: It is recommended:

1. That Sarnia City Council approve the quotation from Global Risk Innovations for the amount of $16,050.71, including non-rebatable portion of the HST to provide learning management software.

Background: Sarnia Fire Rescue has a limited records management system for the purposes of documented training and tracking of personnel credentials in regards to training programs completed.

Comments: The Ontario Ministry of Labour (MOL) requires that all firefighter training documentation be complete and accurate. The MOL requires the training objectives for the department training program be documented as to the level of service provided by the department.

The Ontario Fire Service is transitioning from the Ontario Fire Service Standards to the National Fire Protection Association (NFPA) professional qualification standards. In recognizing the training, education and work experience acquired on an individual basis the Office of the Fire Marshal requires the training records be available for audit purposes.

The Training Division consulted with other fire departments, training officers and the Ontario Fire College regarding web-based learning management software. The review resulted in identifying two providers/vendors prominent in the Ontario fire service. The two providers/vendors are Global Risk

Page 43 of 282 Correspondence #6 - February 9, 2015

Innovations (Guelph, Ontario) and Stillwater Learning Management Systems (Tottenham, Ontario).

The Training Division conducted a trial period November 1st 2014 until December 4th, 2014 using the software and involving Platoon Chiefs, Captains and Firefighters.

Both providers/vendors were evaluated based on the following criteria; • Ease of access and use • Ability to access and produce reports on progress and qualifications • Ability and ease of customizing training programs • Ability to incorporate daily, weekly, monthly and annual checks and inspections • Ability to track and create reports based on the inspections

As a result of the trial period the recommended provider/vendor of learning management software is Global Risk Innovations. The learning management software will create efficiencies in managing training records and will facilitate on-line learning. The software is also considered to be part of risk management for the Fire Service.

The Global Risk Innovations software provided an easy interface between training officers and learners. The web-based program has an online training library of current training programs and will provide a variety of learner engagement opportunities. It is available wherever there is internet access. The web-based learning management software is customizable to meet our department needs.

The program allows flexibility in program delivery and tracking of on-line learning. The program measures objectives completed and will credential learners as compliant to fire service standards.

The Global Risk Innovations software is marketed as a complete training and risk management solution for fire departments. Global Risk Innovations is well-established while the Stillwater is still in the development stages and is limited in pre-loaded programs. Table 1 sets out the comparative costs associated with both software bids.

Table 1: Comparative Cost Per year costs Total Net * Global Risk $15,773.10 $16,050.71 Stillwater $14,116.67 $14,365.14 * Includes non-rebateable HST.

Page 44 of 282 Correspondence #6 - February 9, 2015

Consultation: The training officers consulted with the Office of the Fire Marshal, Standards and Academics, Ontario Association Fire Training Officers. The Fire Chief has reviewed the needs of the Training Division and the application of the learning management software to meet the need. The Purchasing Manager was consulted as to the Procurement Process and the selection of quote. Information Technology manager and Technical Analysts were consulted in the process.

Financial Implications: Both programs require a three year commitment to warrant building the local programming and data framework. The financial commitment is a net cost of $16,050.71 per year. Funding for this program was included in the 2015 Training and Education account.

Prepared by: Approved by:

John Kingyens Margaret Misek-Evans Fire Chief City Manager

Attachment(s): none

Page 45 of 282 Page 46 of 282 Correspondence #7 - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

LEGAL DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Scott McEachran, Acting City Solicitor

DATE: February 9, 2015

SUBJECT: Taxi Bylaw Amendments

Recommendation: 1. That Sarnia City Council amend the Taxi Bylaw as outlined in the accompanying bylaw.

Background: The Taxi Bylaw is a municipal bylaw in which the power to licence and regulate has been delegated to the Chief of Police and Police Services for the City of Sarnia.

On January 22, 2015, the Police Services Board passed the following motion:

THAT the Board supports the following rate increases to Appendix “A” of the Taxi By-Law:

• Flag Drop – not more than $4.22

o Senior Flag Drop Rate $3.41 • 1/10 km or part thereof, not more than 23.57 cents • Hourly waiting rates – metered - $16.36 • Hourly waiting rates – not metered - $29.74 and that an adjustment be allowed each year based on the annual CPI as determined by the City Treasurer; and that a request be made to City Council to pass an amending by-law.

On January 22, 2015, the Police Services Board also passed the following motion:

Page 47 of 282 Correspondence #7 - February 9, 2015

THAT the Sarnia Police Services Board supports the amending of Part II, section 4 of the Taxi By-Law Number 128 of 2011 of the City of Sarnia as recommended in Chief Nelson’s report to the Board dated January 15th, 2015; and THAT the Sarnia Police Services Board requests City Council to pass an amending by-law.

A copy of the two reports to the Sarnia Police Services Board is attached for information.

Comments: A brief summary of the two police board reports is as follows:

The last taxi rate increase occurred in 2008. The Police Board has recommended that rates be increased according to the CPI index, since 2009, so as to allow the taxi revenues to catch up with inflation. Also, the Board has recommended that on a go forward basis, the rates be allowed to increase each January as per the CPI index so as to allow for more regular, but smaller, rate increases.

Concerning owner licensing, the Board has recommended that the owners licence be valid for the calendar year, as opposed to 12 months, to allow for easier police enforcement. Previous versions of the City’s taxi bylaw referred to the calendar year and this is a request to return to that earlier wording.

Consultation: Public notice has been given in the Civic Corner prior to the Police Board discussing the rate increase. The three taxi companies have been advised of the proposed licensing change.

Financial Implications: None.

Prepared by: Approved by:

Scott McEachran Margaret Misek-Evans Acting City Solicitor City Manager

Attachment(s): Police Board Taxi Agenda Items

Page 48 of 282 Correspondence #7 - February 9, 2015

SARNIA POLICE SERVICE DEPARTMENT CORRESPONDENCE PEOPLE SERVING PEOPLE

DATE: January 13,201'5

TO Sarnia Police Service Board Members

['ROM: Chief Phil Nelson

RE: PROPOSED TAXI F'ARE INCREASES

In October 2014, during a regular scheduled Police Board meeting, the agenda item regarding a request to increase taxi fares was reviewed by Board members,

At that tilne a request to increase taxi fares was partially based upon gasoline costs as of June 13,2014; however, since that report gasoline prices have taken a significant decrease.

The report also included the taxi fare rates for 12 tæri companies contacted across Ontario by a Sarnia Police member.

The Board's decision was to table the repoft until the City Treasurer could garner information from other municipalities pertaining to how taxi fare increases are set.

It should be noted that across the province the Taxi By-Law f¿lls under the direction of the Police Service Board as directed by council or in other cases under a financial controller.

The current taxi fare rates as found in Appendix 'rA" of the October 15,2014 were last approved inNovember of 2011.

Page 49 of 282 Correspondence #7 - February 9, 2015

A review of past taxi fale rates shows that in 2005 the following rates were in effect.

I'lag drop rate - $2.80

Flag drop seniors - $2.00

1/10 kilometer rate Jan, l, 2006) - $0.17

V/ait time - metered - $13.20lhow

1n2002 the fcrllowing taxi rates were in effect,

Irlag drop rate - $2.50

1 /1 0 kilometer increase 2002 - 0.13 2003 - 0.14 2004 - 0.15 200s - 0.16 2006 - 0,17

Waiting time metered $13,2Olhow Standing time not metered $24.00/hour or $6.00/quarter hotu

Reports from Brian McKay show two tables, one showing CPI Rates History and an amended copy of a table flom the October 15,2014 Board report. The City of London uses CPI as a benchmark for taxi fares

References

Report on Amendment to Taxi By-Law - Tariff Rate Increase to the Board dated October 75,2074, including Appendix "A" outlining cunent taxi fares.

Taxi fares outlined in Appendix '(A" of Tariff of Rates for taxis as pa^ssed by the Police Board on Novembet 23,2005.

Taxi fares outlined in Appendix "4" of Tariff of Rates for taxis as amended by Ily-Law 82 of 2002,

Report from City Treasurer Brian McKay on Tani Fare Increases using CPI and amended copy of current and proposed rates from the 15,2014 Board repoft.

PN/ch Phil Nelson Chief of Police

Page 50 of 282 Sarnia Police Sarnia Police Current Proposed Percentage Proposed Percentage Survey - tz Suruey - 12 Sarnia Sarnia Increase Sarnia Increase Taxi Taxi Rates Rates from Rates - from Companies Companies -From Taxi Sarnia's based on Sarnia's Cab Current yearly Current Average High/Low Rates to CPI Rates to Rate Rates Proposed 2009- Proposed Correspondence #7-February9,2015 Rates 20f.41 Rates Flag $3.4E $4.s0/$3.00 $3.8s $4.00 4o/o +4.22 9.60/o Drop

Flag nla nla $3.1 1 $3.s0 t3o/o $3,41 9.60/o Drop - Seniors 1/10 km 22 cents 30 cents/l5 21.5 cents 30 cents 4oo/o 23.57 9.60/o Rate cents cents

Hourly $31.70x $361$.24.s0* $14.92 $3o.oo L0Lo/o $16,36 9.60lo Wait metered metered Metered Time Lto/o $27.L2 $30.00 9.60lo non- non- metered metered

*Georgian and Thunder Bay were not included in this calculation as Georgian runs the meter and Thunder Bay rates were at

Page 51of282 the extreme end of the scale at $90 for a car and $105 for a van.

Grease in CPI per year from 2009 to 2014 wittr the following CPI p London recentlY lY h also used CPI to 014. CPI Rates Historv

2010 20L1 20L2 20L3 2074 ToblCPl

2.2 L-2 Correspondence #7-February9,2015

).3 3. 1.5 2-7

t-2

r.3 2.3 t2 1.6

;A 4.3 6.4 2 o.7

1096

ed tldm@t rates

10 2013

Page 52of282 13s 4.0sS 4.LL s 4.t4

.8s 3.27 S 3.32S 33s

)5 $ 22.se S 22.9s S 23.13 :3 S 1s.6s S rs.e1 $ 16.0s ;9 S zs.¿g S 28.s2 S 29.18 Correspondence #7 - February 9, 2015 255 N. CHRISTINA STREET SARNIA, ONTABIO N7T7N2 ' TEL,(519)332-0330 Éxt. 3347 Cit{ oÍ Saruø Poüìooseruft¿ô Baalú F¡ù( 19) 332-3995

October L5, 20L4

TO: SARNIA POLICE SERVICES BOARD MËMBERS

RE: AMENDMENT TO TAXI BY.I.AW - TARIFF MTE INCREASE.

Sarniat taxi companles have rèquested a rate increase, The last rate increase took place July 1, 2008, An ad. was placed in the Observer's Civic Corner (2x) requesting publlc lnput. No lnput was received at the tlme of this report.

The City has delegated the adminlstration of the Taxi Bylaw to the ' Board. In the event the Board supports a ráte increasê, lt wlll be necessary for the matter to go to Clty Council for approval to àmend the Taxi Bylaw.

Please find attached the followlng documents for your consideration:

1. A letter from Jlm Taylor on behalf of three taxi companies: Krammer's Taxl, Gr".g't Taxi, and Unlted Taxi.

2. The results of the Sarnia Police Servlce Inquiry whereln 12 random taxi companies were contacted concerning rates.

3. Schedule "A" from Sarnia's current Taxi Bylaw

4. A table summarizing data received by the police survey and , conìP?ring lt to Sarnia's current and proposed rates.

"..12

Page 53 of 282 Correspondence #7 - February 9, 2015

Page 2 Sarnla Pollce Servlces Board Members Re: Amendment to Taxl Bv-Law - Tarlff Rate Increase

A draft motlon is provided below for the Board's consideratlon and completion:

That the Board supports the followÍng rate increases to Appendix "A" of the Taxi BYIawt . Flag Drop - not more than o Senlor Flag DroP Rate $- . f / 70 km or part thereof, not more than o ttourly waiting rates - meteritd - ç- . Hourly waÍting rates - not metered - $ and that a request be made to City Council to pass an amendlng bylaw. -

Scott R. McEa chran, Secretary to the Sarnia Police Servlces Board

SRM/ad

Attach.

Doc: L:\|-AW CLERK\POUCE MISC\TÆ(I RATE INCREASE-LTRTO BRD OCT15-14'AD

Page 54 of 282 Correspondence #7 - February 9, 2015 I

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Page 59 of 282 Sarnia Police Sarnia Police Current Sarnia Proposed Sarnia Percentage Survey - L2 Suruey - 12 Rates Rates Increase from Taxi Companies Taxi Companies Sarnia's Current Correspondence #7-February9,2015 Rates to Average Rate High/Low Rates Proposed Rates Flag Drop $3.83 $4.s0/$3.00 $3.8s $4,00 4o/o

Flag Drop - nla nla $3.rr $3.s0 t3olo Seniors

LlLg km Rate 22 cents 30 cents/l5 '21.5 cents 30 cents 4Oolo cents

Hourly Wait $31.70* $36/$24.s0* #L4.92 metered $30.00 metered lOto/o Time #27.12 non- $30.00 non- Ito/o metered metered

*Georgian and Thunder Bay were not included in this calculation as Georgian runs the meter and Thunder Bay rates were at the extreme end of the scale at $90 for a car and $105 for a van. Page 60of282 Correspondence #7 - February 9, 2015 Sarnia Police Service Department Correspondence People Serving People

January 15,2015

To¡ Sarnia Police Service Board Members

tr'rom: Chief Phil Nelson

Re: Proposed Amendment to the Taxi By-Law

Boald Members,

Recommendation

That Pa¡t III, section 4 of the Licencing Requirements of Taxi By-Law Number 128 of 2011 of the City of Samia be amended to read:

"An Owner's Licence shall expire on Decernber 3l't next following the issuance of the licence and shall be renewed annually by filing an applícation with the Chief of Police before January 3l't of the next year in the form prescribed by the Chief of Police along with the prescribed fee,"

History

The current section of Part III, Licencing Requirements, section 4, states that;

"An Owner's L,icence expires twelve (12) months after the issuance of the licence and shall be renewed annually by filing an application with the Chief of Police thirty days prior to its expiration in the form prescribed by the Chief of Police with the prescribed fee."

Under the current by by-law section 4 of Part III, a taxi owner may purchase a licence at any time of the year and the licence is operationalfor t2 months from the date of issuance.

If a taxi o\runer's licence is purchased on July 1,2014, it would not expire until July 1, 2015; however, the plate shows 2014 on it. This becomes problematic for enforcement pu{poses and makes file management less efficient in the records office.

Page 61 of 282 Correspondence #7 - February 9, 2015

Copies of relevant sections of Ta:

F'inancial Implications

There are no additional costs associated to the Owner's Licence.

Consultatlon

Sergeant Carson V/ilson - Records Division

Sergeant Marc Toutant - Traffic/Community Se,n¡ices Division

Phit Chief of Police

PN/rp

Page 62 of 282 Correspondence #7 - February 9, 2015

BY-Laril NUMBER ¡[ on zotr or TSEgITY OX'SARNIA

VYIIEREÀS The Corporatíon of tlp City of Sarnia is aúl¡orieed þ Section 156 of tbe Municipal Acû 2001, as amended, to pass by-laws for liceruing, rcgulatiug' and governíng tho owne¡s and drivers of ta:ri cabs;

AND WHERTAS The Corporationofthe Cityof Samiais desirous ofenacting

such a byJaw where the power to ücpncç and regulate Ír delegated to the Chief of Police

Scrvices a¡d the Police Services Doæd for ths City of Sami*

NoW TEEREX1ORE The Corporation of tlc City of Sar¡ria snacts as follow¡;

PARÎ I . D.EX'IMTIONS

I lnthis by-law: a)'oCe¡tificqte ofMeohsric¿l Filnesd' meâ¡18 acertifltcateprepared and

sígned by a rnechanic certified by the P¡ovinoe of ostario proPared

substantially in the fonn of.a Safoty Spndard Cettiffcatc, as tbzt term is { Erdqstood, fromtimsto timo, bythct¡adcof automobile mecbanics ín Ontado; b) "Chief of Police'means the Chief of tbe Police Serviocs for the City of Samia; c) "Comcil" meaos the Council for Tho Corporation of tbe Clty of Sarnia; d) "Drivotr's Lioenco" moans a [oarce authorlzed byfhÞ Chief of Police and issued under section 14 of this By'law for thc operation of a Velricle for Hire;

t

Page 63 of 282 Correspondence #7 - February 9, 2015 t

PART gI {,ICENCTNG REOUTREMENTS . OWNERF_

3. No puson o¡ company shall uæ or opwate a Vehicle, or allow tho sgme to be

used or operated, as follows;

a) as a Vdricle for Hiro for any'Irip lVithin the Cit¡ or b) as a Vehicle for Hire parked or stopped within the Municipality of Sarnia for the pupose of soliciting goodr orpassüÌgers, which inch¡des passively

waiting forpassengus where tbe Vehicle was uot spccifically dispatchcd for that¡nsseoger;

without a valid Orunet's Liceuce forthc Vehide issued by tho Chief of Police.

An Owner's Licenco expircs tweho (12) months after üe isguance of tbe liccnce

and shall be ¡enewed annr¡ally by filing an application with the CIrief of Police tbirty days priorúo its orçirafion inthe formprescribed by thc Cbief of Polico along with theprosøibed fee.

5. An Owrter's Ucence shsll bc ¡r¡usd by üre Chi¿f ofPolÍce so long as the Chief of

Polioe is setisficd as to recoípt of the following inform*ion: a) the cor¡cqt and valid currcnt addrcss fü üo person or comps¡ty; b) recefpt ofpaymcnt of thc prescribed licenoe fr€; c) proof that the applicaot ia the registered ouncr of the Vehicle; d) A Certificate of Ins¡¡¡ance evidcncing that there is in force, covering the subject Vùis¡e for üs tfrm of thÊ Ou¡ner's Licenco, a policy of insur¡ncç

witlr a compmy licenoed to do businoss in Ontado, ftrpublic liabilíty and

property damago, aad inoludiugparuørgerhaea¡d, in the amotnt of at le¡st

$2,000,000.00 (û¡r,o nillion) dollars, inclusivc límits; aod such Certificab

shall contain ðù agr€cmant by the i¡¡fl¡r€r that such þol¡cy shall not tic

ca¡rcelled or amended so as not to satiery he requÍrememts of tbls

Subsection 5(d) without atleast 30 days pior written notice lo tbe Chíef

of Políce; and

4

Page 64 of 282 Correspondence #7 - February 9, 2015

BY-LAW NUMBER I.R

lryHEREAS the Corporation of the City of Samia is authorized by Section I 50 of

the Municipal Acl, 5.O.2001 , c.25,as amended, to pess by-laws for licensing, regulating, and goveraing the owners and drivers of taxi cabsi

A¡lD \ryHEREAS the Corporation of the City of Samia is desirous of enacting

such aby-law where the power to licence and regulate is delegatecl to the Chief of Police

Servicæ and the Police Services Board for the City of Sarnia;

NO\ry THEREFORE the Corporation of the City of Sarnia enacts as follows:

PART I . DEFINITIONS 1. In this by-law: a) "Cetificate of Mecbanical Fitness" means a certifìcate prepared and

signed by a mechanic certified by the Proviuce of Ontario prepmed

substantially in the form ofa Safety Standard Certilicate, as that term is understood, from timc to time, by the trado of automobile mechanics in Ontario; b) "Chief of Police" means the Chief of the Police Scrvices for the City of Samia;

c) "Council" means the Council for the Corporation of the City of Sarnia; d) "Driver's Licence" means a licence authorized by the Chief of Police and

issued under section I 3 of this By-law for the operation of a Vehicle for Hire;

e) "Limousine" means a Vehicle described as a limousine by its manufacturer, that can carry approximatcly ten passengers, and is usually

hired on an hourly or daily basis by contract;

f) "Meter fdentification Number" means an identi$ing number attached to the Taxi Meter by the Sarnia Police Service;

g) "Owner" means the person or company to whom a Vehicle Registration Permit from the Province of Ontario has been issued for a Vehicle to may

be used as a Vehicle for Hire; h) "Owner's Licence" means a licence authorized by the Chief of Police and

issued under section 4 of this By-law for a Vehicle to be utilized as a

Vehicle for Hire;

i) "Police Services Board" means the Police Services Board for the City of Sarnia Policç Sewices;

Page 65 of 282 Correspondence #7 - February 9, 2015

-2-

j) "SlÌuttle" means a Vehicle, usually a van, that carries a number of passeng€rs from one origin to one or more destinations, or from one or

more origins to one destination, usually for a fixed fee per passenger;

k) "Taxi" means a Vehicle for Hire that is not a Limousine or Shuttle;

l) "Taxi Meter" m€ans a meter approved by the Chief of Police and installed

in a licenced Vehicle for the purpose of calculating the tariff, either by mileage or time, for its passengers; m) "Trip Within the City" means the conveyance of goods or people whether wholly within the Municipality of Samia, or frorn or to any point not more

than five (5) kilometres beyond the limits of the Munioipality of Sarnia;

n) "Vehicle" means aóy equipment manufactured and/or designed to carry

one or lnore persons for use on roadways and highways; drawn, propclled,

or driven by any kind of power (including muscular power); but not

including vehicles n:nning only upon rails, or a motorized snow vehicle,

o) "Vehicle for Hire" means any Vehicle while used for the conveyance of

goods or passengers and driven or operated for a fee, or as a benefit to a

good or seruice for which a fee is charged, except those set out in Section

35 and 36 of this Bylaw,

PART N . DUTIES AND RESPONSIBILITIES

2. The Chief of Police and Police Services Board are hereby delegated the powers

that are ascribed to the Chief of Police and Police Services Board, respectively in this

By-law and they shall have the power to delegate such powers from time to time, as they

determine to be appropriate.

PART III . LTCENCING REOUIREMENTS - OWNERS

3. No person or company shall use or operate a Vehiclc, or allow the same to be used

or opetated, as followsl

a) as a Vehicle for Hire for any Trip Within the City; or

b) as a Vehicle for Ilire parked or stopped within the Municipality of Samia for the purpose of soliciting goods or passengeni, which includes pæsively

waiting for passengers where the Vehicle wss not specifically dispatched

for that passenger;

without a valid Owner's Licence for that Vehicle issued by the Chief of Police.

Page 66 of 282 Correspondence #7 - February 9, 2015

-3-

An Owner's Licence expires on December 3l't next following the issuance of the

licence and shall be renewed annually by filing an application with the Chief of Police along before January 3 1'Ì of ths next year in the form prescribed by the Chief of Police

with the liconce fee in the a¡nount of $75.00.

5, An Owner's Licence shall be issued by the Chief of Police so long as the Chief of

Police is satisfred a.s to receipt of the following information: Ð the conect and valid cunent address for the person or company: b) receipt ofpayment ofthe prescribed licence fee of$75,00; c) proof that the applicant is the registered owner of the Vehicle; d) A certificate oflnsurance cvidencing that there is in force, covering the subject Vehicle for the term of the Owner's Licence, a policy of insurance

with a company licensed to do business in Ontario, for public líability and property darnage, and including passenger hazard, in the amount ofat least

one million dollars, incìusive limits; and zuch Certificate shall contain an

agreement by the insurer that such policy shall not be cancelled or

amended so as not to satisff the requirements of this subsection 5(d)

wíthout at least 30 days prior written notice to the chief of Police; and e) A valid Certificate of Mechanical Fitness for the subject Vehicle, dated not rnore than 30 days in advance of the date of application for the owner's Licence.

PART IV. CONDITIONS FOR U.SE OF LICENCE - OWNERS

6, An Owner's Licence applies only to the Vehicle for which it was issued, or validly transferred in accordance with Section 8 of this Bylaw, and a licence plate issued by the Chief of Police evidencing an Owner's Licence shall, at'all times, be: (a) securely attached to the rear left hand side of the vehicle to which the Owner's Licence applies, above the bumper and below the top of the trunk

lid; and

(b) placed as to be clearly visible to the public at all times, and not ín a position and manner as to confuse the identity of the rear provincial licence plate number,

7. An Owner's Licence may be transfened to a new Owner if the Vehicle to which it applies is sold, but saìd Vehicte shall not be used as a Vehicle for Hire unless and until: a) the new Owner has submitted an Bpplication for licence transfer to the Chief of Police;

Page 67 of 282 Page 68 of 282 Correspondence #8 - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

PLANNING AND BUILDING DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: P. Jane Cooper Director of Planning and Building

DATE: February 9th 2015

SUBJECT: Operational Review of the City’s Planning and Development Services

Recommendation: 1. That Sarnia City Council approve the Terms of Reference for the Operational Review of the City’s Planning and Development Services. 2. That Sarnia City Council authorize staff to undertake the Operational Review of the City’s Planning and Development Services and report back to Council with recommendations for service delivery improvements.

Background: On December 15th 2014, Council considered, and approved the following motion presented by the Mayor. “That Sarnia City Council authorize the City Manager and senior staff to meet with Sarnia Lambton Chamber of commerce to discuss a review of the planning process, timing, costs and other related issues.”

It was agreed that staff would meet with the Chamber of Commerce and then prepare Terms of Reference for the project and report these back to Council. The City Manager and the Director of Planning and Building met with the Chamber on December 23rd 2014. The Chamber committed to providing written input into the Terms of Reference for the review process and their letter is attached (Attachment 1). The Chamber has confirmed that it is content with the Terms of Reference and have confirmed that Rory Ring, President and CEO will be their representative on the Steering Committee.

Comments: The Terms of Reference (Attachment 2) are included and set out the objectives, aims, and methodology for the project together with composition

Page 69 of 282 Correspondence #8 - February 9, 2015

of the Project Team, intended time line and deliverables. The Project Team will report back to Council with a Report of its findings, recommendations and Action Plan.

Consultation: Consultation with the Sarnia Lambton Chamber of Commerce, City Manager and City Engineer.

Financial Implications: Once the review is complete, a staff report will be prepared for Council which will include a summary of findings, recommendations and a proposed Action Plan. Any costs of implementing the recommended changes will be included in the final report for consideration in the 2016 operating budget.

Prepared by: Approved by:

P. Jane Cooper Margaret Misek-Evans Director of Planning and Building City Manager

Attachments: 1. Letter from Chamber of Commerce dated January 16th 2015 2. Operational Review of the City’s Planning and Development Services. Terms of Reference

Page 70 of 282 Correspondence #8 - February 9, 2015

Page 71 of 282 Correspondence #8 - February 9, 2015

Page 72 of 282 Correspondence #8 - February 9, 2015

Operational Review of the City’s Planning and Development Services Terms of Reference

Background

At Council on December 15, 2014, the City Manager and senior staff were authorized to meet with the Sarnia Lambton Chamber of Commerce to discuss a review of the City’s Planning and Development Services to facilitate operational efficiencies within the organization to accommodate development within the City. At the subsequent meeting with the Chamber it was agreed that staff would develop Terms of Reference for the project, and would take into consideration comments from the Chamber. The Terms of Reference were to be reported back to Council for approval prior to commencing the review.

Title

Operational Review of the City’s Planning and Development Services.

Core Objectives

• To improve customer service • To seek efficiencies in service delivery • To improve quality, consistency and transparency in the City’s Planning and Development processes.

Project Team Members and Responsibilities

The Project Lead will be The Director of Planning and Building. The Project Lead will be responsible for ensuring the successful planning, execution, reporting & monitoring, control and closure of the project.

A Steering Committee comprising the City Manager, Director of Planning and Building, City Engineer and President/CEO of the Chamber of Commerce will support and guide the review process. The Steering Committee acts individually and collectively as a vocal and visible project champion. The Steering Committee will direct project deliverables, help resolve issues and policy questions approve scope changes, provide direction and guidance to the project and concur with the resulting recommendations and action plan put forward for Council’s consideration.

Page 73 of 282 Correspondence #8 - February 9, 2015

A Working Group comprising City Staff, (planning, building, engineering, law, fire and economic development) will undertake research, analysis, comparison and stakeholder consultations. The Chamber of Commerce will support City staff in facilitating and conducting stakeholder discussions and identifying key informants who have expressed concern about City Planning and Development Service provision.

The Planning Secretary will provide technical and administrative support.

Stakeholders

The review will engage with stakeholders including but not limited to:

• The City’s Management Group • City staff performing the current service provision • Sarnia and Lambton Chamber of Commerce • Sarnia and Lambton Home Builders Association • Sarnia Heavy Construction Association • Sarnia Law Society • Real Estate Board • County Planning Department • The Building Industry and Land Development Committee (BILD) • Planning Advisory Committee (PAC) • The Environmental Committee • The Accessibility Committee • Sarnia Lambton Economic Partnership (SLEP) • The St Clair Region Conservation Authority • Circulated Agencies (police, fire and utilities, etc)

Citizens will be given the opportunity to input into the process at workshops, forums and by submitting representations on line.

Outline Methodology.

Challenge – Representatives from the Working Group under the direction of the Project Lead will review, using a SWOT analysis (Strengths Weaknesses Opportunities and Threats) the City’s existing services and assess how the Municipality is focusing its resources and whether there are alternative methods to improve service delivery. The Group will have regard to Provincial and Municipal requirements in respect to service delivery.

Page 74 of 282 Correspondence #8 - February 9, 2015

Compare – Representatives from the Working Group under the direction of the Project Lead will compare service delivery models and levels of service offered by the County and other comparable Municipalities within Ontario. It will, at the outset, benchmark its existing services and performance in order to be able to assess its performance against other providers. The aim will be to critically review the standards of service being provided in order to identify areas for improvement and formulate key performance indicators which will enable future monitoring of service delivery performance.

Consult – the views of all stakeholders, internal and external will be critical in assessing issues that are believed to delay, hinder or preclude development within the City. The Chamber of Commerce in its letter dated January 16th has offered to assist in the identification of stakeholders; facilitate key informant discussions, so specific case issues of service delivery can be addressed; assist with the engagement process with stakeholders and undertake flash surveys of its Members. The Working Group under the direction of the Project Lead will use a variety of communication methods to engage with stakeholders so service delivery issues are fully understood. The process will include round table discussions; key informant interviews; and on line suggestion forms. Once the Project Lead, in consultation with the Steering Committee, has assessed all the information received and considered service delivery improvements, a further round of consultation will take place with stakeholders before the final report is prepared for Council.

Reporting- Following approval of the Terms of Reference the Project Lead will prepare, as the Project progresses, information reports for review by the Steering Committee to ensure the Project is meeting its core objectives. Once the project work is complete an Action Plan setting out recommendations for service delivery improvements will be prepared by the Project Lead in consultation with the Steering Group to enable a further round of stakeholder engagement. Following completion of the consultation process a report and Action Plan will be prepared for Council by the Project Lead which will include a summary of the findings of the review and a list of recommended service improvements.

Deliverables

A. Report to Council with Terms of Reference

Page 75 of 282 Correspondence #8 - February 9, 2015

B. Information reports to Steering Committee on:

1. Review of current Planning and Development service level provision. 2. Municipal comparison Review and Best Practice. 3. Engagement with stakeholders to establish issues and concerns.

C. Draft Action Plan - setting out recommendations for service improvements

D. Engagement with stakeholders following preparation of Draft Action Plan

E. Final Report with Action Plan for Council consideration setting out recommendations for service delivery improvements.

Key Milestone

Draft Terms of Reference (ToR) Mid-Jan,

T o R to Council Feb,

Info Report current service provision Spring/Summer

Info Report - Comparison Authorities Spring/Summer

1st engagement with Stakeholders Spring/Summer

Action Plan Summer

2nd Engagement with Stakeholders Summer/Fall

Preparation of Final report and Action Plan Fall

Final report and Action Plan to Council Fall

Financial and Resource Implications

The review will be accommodated within the department’s existing work program. The project is expected to take approximately 10 months to complete. Once the review is complete, a staff report will be prepared for Council which will include a summary of findings, recommendations and a proposed Action Plan. Anticipated costs of implementing the recommended changes will be included in the final report.

Page 76 of 282 Correspondence #9 - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

INFORMATION TECHNOLOGY

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Ron Marshall Information Technology Manager

DATE: February 9, 2015

SUBJECT: Computer Leasing 2015

Recommendation: It is recommended:

1. That the Sarnia City Council authorizes City Staff to engage in negotiating a final lease contract with IBM Global Financing to provide a leasing arrangement to finance the City’s computer needs for 2015. Any material changes that occur in the drafting of the final lease contract will be reported to Council.

2. That the Mayor and Clerk be authorized to sign the necessary agreements.

Background: The corporate leasing policy requires that a financial and legal review of all leases is undertaken before a lease agreement is ratified. This lease agreement will cover the financing of approximately 111 computers for 2015. This represents approximately 53% of the total number of computers at the City. The leasing of computers is done in separate leases with the next lease coming due in 2017. In cooperation with Purchasing / Finance departments, it was determined that the City could take advantage of the recent computer leasing proposal that was awarded to IBM Canada Limited / Miad IT Solutions by Sarnia Police Services for their computer leasing requirements for 2014.

Comments: The City’s Information Technology and Purchasing staff evaluated the awarded Sarnia Police Services proposal and determined that it was a cost

Page 77 of 282 Correspondence #9 - February 9, 2015

competitive solution for the City’s requirements.

The awarded Police Services proposal was evaluated on the following criteria: Vendor Information and References Service and Level of Commitment Hardware Specifications Cost

The annual cost of this lease to the City is expected to be in the order of $49,765 for three years, and may vary slightly depending on the final hardware requirements and the value of the Canadian dollar.

All equipment, at the end of the three year term, will be returned to IBM Canada Limited.

Consultation: Staff from the Finance Department, the Purchasing Manager and Financial Analyst, were consulted in the preparation of this report.

Financial Implications: The total cost of the lease over the three year term is estimated at $149,295. This cost covers the lease of 111 computers; however, the final total cost will be dependent on the final hardware requirements, should changes be required. The anticipated lease term is from May 1, 2015. Funding for the 2015 lease cost is included in the 2015 reserve budget, (Computer Equipment Replacement Reserve).

Lease funding will need to be approved in future budget periods to cover the remainder of the three year lease term.

Prepared by: Approved by:

Ron Marshall Margaret Misek-Evans Information Technology Manager City Manager

Attachment(s): Corporate Lease Approval Form

Page 78 of 282 Correspondence #9 - February 9, 2015

Corporate Leasing Form Effective Date – May 1, 2015

Lease Information Details

Department Information Technology

Lease Description Computer Lease

Dollar Value of Lease $149,295

Term of Lease (in years) 3 years

Payment made Annually - $49,765

Check for type of lease:

☐ Non- Material (sum of all payments is less than $25,000)

The following statement will appear in the resolution to be approved by Council: “in the opinion of the City Director of Finance and Council, the proposed lease will not materially impact the debt and financial obligation limit of the City of Sarnia and it risks, in combination with all other leases of that category entered into or proposed to be entered into this year by the City of Sarnia will not result in a material impact to the community.”

☒ Material (sum of all payments is between $25,000 and 1 million)

An internal detailed financial and legal review will be undertaken by the City and reported to Council for approval.

☐ Material (sum of all payments is greater than $1 million)

Due to the complexity of the lease, additional external financial and legal advice may be warranted.

Authorizations Signature

Department Head

City Solicitor (legal review)

Director of Finance (financial review)

Page 79 of 282 Page 80 of 282 Notice of Motion #1 - February 9, 2015

From: Brian White [mailto:[email protected]] Sent: February-03-15 4:26 PM To: Brian McKay, CPA, CA Subject: Motion Re: Technology

In today's world, access to information has to be fast and efficient. Furthermore, the demands of our budget are always pushing us to make improvements that effect our bottom line. We must also express a sincere concern on environmental impacts, right down to the fine details. It's time we revisit these concepts as they pertain to our own basic functioning as municipal leaders.

How information is flowed between Directors and Councillors is a fundamental concern. As well, how Councillors manage information and use it to engage with Citizens is a primary task. As Councillors, we are not provided with offices or assistants. In today's fast-paced world, our information must be stored efficiently, easy to access and portable. With today's technological realities, providing colour paper copies of every agenda and budget may not be the most effective way to flow information, to keep costs down or to provide effective stewardship for our environment. We are provided hundreds of pages for each agenda. The cumbersome budgets exceed 500 pages. The current model of opting out of paper in favour of our own personal devices, leaves opportunity for disjointed information flow, and prevents collaborative opportunities we could engage in, should we be provided with a uniform solution.

If we are to be a modern city, we must lead by example as Council and Directors. We must function at the highest level possible. I believe it's time to re-visit the opportunity to find a new means of delivering and working with the information required to perform our jobs.

I move:

- That the Director of Finance, in cooperation with the I.T. department provide us with a fully- costed comparison of the current method of paper-delivery of materials, to options reflecting modern digital model.

- That consideration be given to not only the technological devices, but software that will allow us to engage in more effective presentations for council meetings and note taking.

Page 81 of 282 Notice of Motion #1 - February 9, 2015

- That cloud-based storage be explored to ensure adequate, secure back-ups and remote access to information, should the situation arise that we need to connect from another device.

- That this process be completed and reported back to Council at the March 23 Regular Meeting of City Council. --

Brian White City Councillor

City of Sarnia mobile: 519-464-2585

(City Hall Address) 255 Christina St. N Sarnia, ON N7T 7N2 www.sarnia.ca

Page 82 of 282 Minutes of January 16, 2015 - Orientation

MINUTES OF THE SPECIAL MEETING OF SARNIA CITY COUNCIL

9:50 a.m. – FRIDAY, JANUARY 16, 2015 EOC ROOM, SARNIA POLICE SERVICES BUILDING

An Orientation Session was held for the Members of the 2014-2018 Sarnia City Council. The following Members of Council were present: Councillors A. Bruziewicz, A.M. Gillis, B. MacDougall (left at 11:00am), M. Mitro, and B. White.

Absent: Mayor M. Bradley, Councillors D. Boushy, M. Kelch, and C. Scholten

SPECIAL MEETING

A Council Orientation Session was held by staff for the members of the 2014-2018 Sarnia City Council.

The meeting adjourned at 12:20pm.

______Mayor

______City Clerk

Page 83 of 282 Page 84 of 282 Minutes of January 19, 2015 - Regular Meeting January 19, 2015

4:00 p.m. – MONDAY, JANUARY 19, 2015 COUNCIL CHAMBERS, CITY HALL, SARNIA

Council met, in regular session, for the transaction of general business. Mayor Bradley took the Chair and the following Members of Council were present: Councillors D. Boushy, A. Bruziewicz, A.M. Gillis, M. Kelch, B. MacDougall, M. Mitro, C. Scholten, and B. White

Closed Meeting - 3:30 p.m.

Moved by Councillor Boushy, seconded by Councillor Gillis, and carried:

That Sarnia City Council move into closed session pursuant to section 239 (2) (b) of the Municipal Act to consider personal matters about identifiable individuals, including municipal employees or local board, with respect to citizen appointments to Boards and Committees.

REPORT OF THE CLOSED MEETING

Moved by Councillor Boushy, seconded by Councillor Gillis, and carried:

That the committee rise and report.

Sarnia City Council met in closed session on January 19, 2015 to discuss citizen appointments to boards and committees. No votes were taken other than to give direction to staff. Staff were directed to advise the various Committees of the appointments and that the appointments be made public at the next meeting of Sarnia City Council.

Moved by Councillor Boushy, seconded by Councillor Gillis, and carried:

That Sarnia City Council adopt the report of the closed meeting.

"O CANADA" In accordance with City Council’s policy, the National Anthem was played.

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OPENING PRAYER Reverend Allan Farris of Paterson Memorial Presbyterian Church attended and opened the meeting with prayer.

Disclosures of Pecuniary Interest (Direct or Indirect) and the General Nature Thereof There were no disclosures of pecuniary interest.

DELEGATION 1. Shirley Pettit, President of the Sarnia Charities Association Charitable Bingo and Gaming Revitalization

Shirley Pettit, President of the Sarnia Charities Association gave an overview of the history of bingo halls in the City, and requested that Council approve the introduction of e-bingo. Ms. Pettit responded to questions from Council.

Council was referred to Correspondence #4 for consideration.

Moved by Councillor Boushy, seconded by Councillor Bruziewicz, and carried:

That Sarnia City Council approve the introduction of e-bingo gaming activities within the City of Sarnia

That the Mayor and Clerk be authorized to execute the respective agreement with the Ontario Lottery and Gaming Corporation to participate in the Charitable Bingo and Gaming Revitalization Initiative.

CORRESPONDENCE 1. Fire Chief, dated January 7, 2015, regarding Participation in Mutual Aid Plan (see by-law #4)

Moved by Councillor Boushy, seconded by Councillor Gillis, and carried:

That Sarnia City Council authorizes Sarnia Fire Rescue Services to participate in the County of Lambton Mutual Aid Plan.

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2. City Engineer, dated January 6, 2015, regarding Asphalt Resurfacing and Michigan Road Construction Actual Cost Update

Moved by Councillor Bruziewicz, seconded by Councillor Kelch, and carried:

That Sarnia City Council receives this report for information purposes. Staff is informing Council that the actual cost of the Asphalt Resurfacing Contract and a portion of the Michigan Road Construction is over the approved budget by $110,750.59 including the non-rebatable portion of the HST.

That Sarnia City Council authorize Staff to transfer $82,667.57 from the Capital Infrastructure Reserve and $28,073.02 from the Development Charges Reserve to cover the actual costs of the various projects.

3. Director of Economic Development and Corporate Planning, dated January 9, 2015, regarding Community Branding

Moved by Councillor MacDougall, seconded by Councillor Gillis, and carried:

That Sarnia City Council endorse the use of the community branding Logo together with the tag line ‘Discoveries that Matter’ along with the inclusion below the tag of ‘Sarnia | Ontario’ for the purposes set forth in this report;

That the logo and tag line be incorporated as recommended into the communication and marketing initiatives of the City, as opportunities arise within current budget allocations; and

That the continued implementation of the logo and tag line be considered at budget time and be reviewed from time to time as warranted.

4. City Clerk, dated January 7, 2015, regarding Charitable Bingo and Gaming Revitalization

Considered with Delegation #1.

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Page 87 of 282 Minutes of January 19, 2015 - Regular Meeting January 19, 2015

5. Human Resources Manager, dated January 6, 2015, regarding Age- Friendly Community Planning Grant

Moved by Councillor Bruziewicz, seconded by Councillor Gillis, and carried:

That Sarnia City Council endorses application to the Age- Friendly Community Grant Program to develop an age-friendly community action plan.

6. City Clerk, dated January 8, 2015, regarding Council Appointments to Boards and Committees

Councillor Bruziewicz withdrew his application for the City Manager Review Committee.

Councillor Kelch withdrew his application for the Sarnia Police Services Board.

Moved by Councillor Scholten, seconded by Councillor Kelch, that Councillor White be appointed to the Sarnia Police Services Board, was lost when put to the vote.

Moved by Councillor Bruziewicz, seconded by Councillor Boushy, that Councillor Boushy be appointed to the Sarnia Police Services Board, was lost when put to the vote.

Moved by Councillor MacDougall, seconded by Councillor Gillis, and carried:

That Councillor Mitro be appointed to the Sarnia Police Services Board.

Councillor MacDougall volunteered to serve on the Lambton County Regional Trails Committee.

Councillor Bruziewicz volunteered to serve on the Sarnia Accessibility Advisory Committee.

Moved by Councillor Gillis, seconded by Councillor Mitro, and carried:

That Councillor MacDougall be added to the Lambton County Regional Trails Committee and Councillor Bruziewicz be added to the Sarnia Accessibility Advisory Committee. 4

Page 88 of 282 Minutes of January 19, 2015 - Regular Meeting January 19, 2015

Moved by Councillor Kelch, seconded by Councillor MacDougall, and carried:

That Sarnia City Council approved the following Council member appointment to boards and committees for a two year term:

Audit Committee All of Council

Bi-National Public Advisory Council Councillor Gillis Remedial Action Plan For the St. Clair River (BPAC)

Bluewater Trails Committee Councillor Kelch

Board of Directors County of Mayor Bradley Lambton Community Development Corporation (CLCDC)

Canadian Remedial Implementation Mayor Bradley Committee (CRIC)

City Manager’s Review Committee Councillor Kelch Councillor MacDougall Councillor Mitro

Committee to Hear Tax Appeals Mayor Bradley Under Section 356, 357, 358 and 359 of the Municipal Act

Community Health Study Committee Councillor Gillis

Joint Committee – Aamjiwnaang All of Council Band Council/Sarnia City Council

Lambton Area Water Supply System Councillor Bruziewicz

Lambton County Regional Trails Councillor MacDougall Committee

Sarnia Heritage Committee No Members Were Appointed

Sarnia Accessibility Advisory Councillor Bruziewicz Committee

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Page 89 of 282 Minutes of January 19, 2015 - Regular Meeting January 19, 2015

Sarnia Environmental Advisory Councillor White Committee

Transit Accessibility Advisory Councillor Bruziewicz Committee

St. Clair Region Conservation Councillor Bruziewicz Authority Councillor Kelch Councillor Scholten

NOTICE OF MOTION 1. Mayor Bradley - Integrity Commissioner and Code of Conduct

Moved by Councillor Gillis, seconded by Councillor MacDougall, and carried:

That Sarnia City Council request City Staff to prepare a report, to be returned back to City Council within 45 days, on the establishment of an Integrity Commissioner and a Code of Conduct for Sarnia City Council for implementation by no later than July 1st, 2015.

2. Councillor Kelch - Deficit Management

Moved by Councillor Kelch, seconded by Councillor Mitro, and carried:

That the quarterly budget reports provided to Council (which include actual vs. budget status to date) will also include a listing and explanation of all financial pressures that COULD lead to a year-end deficit, and clearly define possible options (ie: savings in other areas, service reductions for balance of year, spending freezes, etc.) to balance the deficit pressures.

That all significant non-budgeted events that occur during the year are reported to Council, including detailed estimated financial cost to the city and a funding recommendation for Council’s consideration.

That Staff continue to work on the establishment of a Contingency Operating Reserve and Reserve Policy that

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Page 90 of 282 Minutes of January 19, 2015 - Regular Meeting January 19, 2015

could be used for the funding of significant non-budgeted events.

That this revised process take effect immediately with the first quarterly 2015 budget status report.

MINUTES

Moved by Councillor Boushy, seconded by Councillor Gillis, and carried:

That the Minutes of December 9, 2014 (Budget Deliberations), Minutes of December 15, 2014 (Regular Meeting), Minutes of December 15, 2014 (Closed Meeting), Minutes of December 19, 2014 (Special Meeting), and Minutes of December 19, 2014 (Closed Meeting), as printed, be adopted.

INQUIRIES, INFORMATION AND URGENT MATTERS There were none.

ROUTINE APPROVALS, ACTION AND INFORMATION

Moved by Councillor Boushy, seconded by Councillor Gillis, and carried:

That Items A to P, under Routine Approvals, Action and Information be introduced.

A. City Clerk, dated January 7, 2015, regarding Bill 8 - Public Sector and MPP Accountability and Transparency Act

For Information

B. City Engineer, dated December 23, 2014, regarding Rural Road Maintenance

For Information

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Page 91 of 282 Minutes of January 19, 2015 - Regular Meeting January 19, 2015

C. Director of Finance, dated January 2, 2015, regarding 2015 Interim Property Tax Levy By-Law (see by-law #2)

That Sarnia City Council approve the by-law providing for the Interim Tax Levy for the Year 2015.

D. Director of Finance, dated January 2, 2015, regarding 2015 Assessment Analysis

For Information

E. Director of Finance, dated December 1, 2014, regarding Tax Write Off – Section 354 of the Municipal Act Water Arrears Write Offs

That Sarnia City Council write off the uncollectable taxes outstanding for the properties listed on the attached, “Schedule A”; and

That Sarnia City Council write off the uncollectable water arrears for the properties listed on the attached, “Schedule A”.

F. Director of Finance, dated January 2, 2015, regarding Short Term Borrowing By-Law (see by-law #3)

That Sarnia City Council approve a by-law providing for Short- Term Borrowing for Current Expenditures for the Year 2015.

G. Director of Parks and Recreation, dated January 9, 2015, regarding Advertising, Marketing and Sponsorship Program for the City

For Information

H. Mayor's Office, dated January 2, 2015, regarding Mayor's Honour List 2014

For Information

I. City Engineer, dated January 19, 2015, regarding Assumed Roads By-Law Amendment (see by-law #5)

That Sarnia City Council amends By-Law 9 of 2012.

J. City Engineer, dated January 19, 2015, regarding Assuming Rapids Parkway Development - Bluebird Court onto Maintenance (see by-law #6)

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Page 92 of 282 Minutes of January 19, 2015 - Regular Meeting January 19, 2015

That Sarnia City Council approve the By-Law to assume Rapids Parkway Development - Bluebird Court onto maintenance.

K. City Engineer, dated January 19, 2015, regarding Assuming Graycliff Subdivision Phase 9 and 10 onto Maintenance (see by-law #7)

That Sarnia City Council approve the By-Law to assume Graycliff Subdivision Phase 9 and 10 onto maintenance.

L. City Engineer, dated January 19, 2015, regarding Assuming Hamptons Subdivision Phase 4B onto Maintenance (see by-law #8)

That Sarnia City Council approve the By-Law to assume Hamptons Subdivision Phase 4B Subdivision onto maintenance.

M. City Engineer, dated January 19, 2015, regarding Assuming Huron Cove Subdivision Phase 1 onto Maintenance (see by-law #9)

That Sarnia City Council approve the By-Law to assume Huron Cove Subdivision Phase 1 onto maintenance.

N. City Engineer, dated January 19, 2015, regarding Assuming Rapids Parkway Development Phase 2A onto Maintenance (see by-law #10)

That Sarnia City Council approve the By-Law to assume Rapids Parkway Phase 2A Subdivision onto maintenance.

O. Director of Planning and Building, dated January 6, 2015, regarding Proposed Source Protection Plan for Thames-Sydenham Region

For Information

P. City Engineer, dated January 19, 2015, regarding Assuming Sandpiper Drive Extension Subdivision Phase 1 onto Maintenance (see by-law #11)

That Sarnia City Council approve the By-Law to assume Sandpiper Drive Extension Subdivision Phase 1 onto maintenance.

Moved by Councillor Boushy, seconded by Councillor Gillis, and carried:

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Page 93 of 282 Minutes of January 19, 2015 - Regular Meeting January 19, 2015

That Items A to P, under Routine Approvals, Action and Information, as recommended or approved by this Council, be adopted and appended to the Minutes.

CIVIC REPORTS

Moved by Councillor Boushy, seconded by Councillor Gillis, and carried:

That the Civic Reports be received and filed.

1. By-Law Prosecution Report - July 2014 - December 2014 2. Plumbing Report - October-November, 2014 3. Building Report - December 2014

BY-LAWS

Moved by Councillor Boushy, seconded by Councillor Gillis, and carried:

That By-Laws No. 1-12, as printed, be introduced for the first and second reading thereof, and be taken as read for the first and second time.

1. For 1st, 2nd and 3rd Readings: A By-Law to Establish Fees for Various Permits, Services and Privileges for 2015 Re: Fees for Service (By-Law #1 of 2015)

2. For 1st, 2nd and 3rd Readings: A By-Law to Provide for Interim Tax Levies for the Year 2015 for the City of Sarnia Re: 2015 Interim Tax Levy By-Law (see Agenda Info Item C) (By-Law #2 of 2015)

3. For 1st, 2nd and 3rd Readings: A By-Law to Authorize the Short-Term Borrowing for Current Expenditures for 2015 Re: Short-Term Borrowing By- Law (see Agenda Info Item F) (By-Law #3 of 2015)

4. For 1st, 2nd and 3rd Readings: A By-Law to Authorize Participation in the County of Lambton Mutual Aid Program Re: Mutual Aid - Sarnia Fire Rescue Services (see Correspondence #1) (By-Law #4 of 2015)

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Page 94 of 282 Minutes of January 19, 2015 - Regular Meeting January 19, 2015

5. For 1st, 2nd and 3rd Readings: A By-Law to Amend By-Law Number 9 of 2012 Re: Assumed Roads (see Agenda Info Item I) (By-Law #5 of 2015)

6. For 1st, 2nd and 3rd Readings: A By-Law to Assume Bluebird Court onto Maintenance Re: Assuming onto Maintenance (see Agenda Info Item J) (By- Law #6 of 2015)

7. For 1st, 2nd and 3rd Readings: A By-Law to Assume Subdivision Phase 9 and 10 onto Maintenance Re: Assuming onto Maintenance (see Agenda Info Item K) (By-Law #7 of 2015)

8. For 1st, 2nd and 3rd Readings: A By-Law to Assume Hamptons Subdivision Phase 4b onto Maintenance Re: Assuming onto Maintenance (see Agenda Info Item L) (By-Law #8 of 2015)

9. For 1st, 2nd and 3rd Readings: A By-Law to Assume Huron Cove Subdivision Phase 1 onto Maintenance Re: Assuming onto Maintenance (see Agenda Info Item M) (By-Law #9 of 2015)

10. For 1st, 2nd and 3rd Readings: A By-Law to Assume Rapids Parkway Development Phase 2A Subdivision onto Maintenance Re: Assuming onto Maintenance (see Agenda Info Item N) (By-Law #10 of 2015)

11. For 1st, 2nd and 3rd Readings: A By-Law to Assume Sandpiper Drive Extension Subdivision Phase 1 onto Maintenance Re: Assuming onto Maintenance (see Agenda Info Item P) (By-Law #11 of 2015)

12. For 1st, 2nd and 3rd Readings: A By-Law to Confirm the Proceeding of Council at its meeting held on January 15, 2015. (By-Law #12 of 2015)

Moved by Councillor Boushy, seconded by Councillor Gillis, and carried:

That By-Laws No. 1-12, as printed, be taken as read the third time and finally passed.

ADJOURNMENT

Moved by Councillor Boushy, seconded by Councillor Gillis, and carried:

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Page 95 of 282 Minutes of January 19, 2015 - Regular Meeting January 19, 2015

That Sarnia City Council adjourn to its next regular meeting to be held on Monday, February 9, 2015, and its next Corporate Priorities/Strategic Planning Meeting to be held on Monday, January 26, 2015.

______Mayor

______City Clerk

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Page 96 of 282 Minutes of January 26, 2015 - Corporate Priorities

MINUTES OF THE CORPORATE PRIORITIES/STRATEGIC PLANNING MEETING OF SARNIA CITY COUNCIL

10:00 a.m. – MONDAY, JANUARY 26, 2015 COUNCIL CHAMBERS, CITY HALL, SARNIA

A Special Meeting was held. Mayor Bradley took the Chair, and the following members of Council were present: Councillors A. Bruziewicz, D. Boushy, A.M. Gillis, M. Kelch, M. Mitro (arrived at 10:05am), C. Scholten, and B. White.

Absent: Councillor MacDougall

SPECIAL MEETING

1. Strategic Plan - Sarnia-Lambton Economic Partnership Presentation by George Mallay

George Mallay, General Manager of the Sarnia-Lambton Economic Partnership (SLEP) gave a PowerPoint presentation regarding the strategic objectives of SLEP. Mr. Mallay responded to questions from Council.

2. Strategic Plan Presentation by City Manager

The City Manager gave a PowerPoint Presentation and sought direction from Council regarding the City’s Strategic Plan for 2015-2019. She responded to questions from Council.

Moved by Councillor Kelch, seconded by Councillor Bruziewicz, and carried:

That Sarnia City Council proceed with a corporate strategic plan.

Moved by Councillor Gillis, seconded by Councillor White, and carried:

That Sarnia City Council proceed with a hybrid process for the strategic plan.

Moved by Councillor Kelch, seconded by Councillor Scholten, and carried:

Page 97 of 282 Minutes of January 26, 2015 - Corporate Priorities

That Sarnia City Council come to a consensus on the elements of the strategic plan and then move forward with the public input process.

3. Communications Presentation by City Manager gave a PowerPoint presentation regarding Corporate Communications, and responded to questions from Council.

Moved by Councillor Scholten, seconded by Councillor Mitro, and carried:

That Staff be directed to report back on the concept of public consultation software, including ‘Place Speak’ software.

The meeting adjourned at 12:00pm.

______Mayor

______City Clerk

Page 98 of 282 Agenda Info Item A - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

FINANCE DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Brian McKay Director of Finance

DATE: February 9, 2015

SUBJECT: Potential Impact of Gas Prices on 2015 Budget

Recommendation: For Council’s information:

Background: Due to the recent drop in gasoline prices, and the potential impact on the 2015 Budget, staff is providing Council with an update for the 2015 budget year.

This report outlines the estimated annual requirements for gasoline usage by the City and the calculation of potential savings when comparing 2014 actual prices with the actual price being paid by the City in January of 2015. The analysis is based on the assumption that gas prices experienced by the City during January 2015 will hold for the remainder of the year.

Attempting to forecast the future price of oil and gasoline is difficult. Future price is dependent on many factors including the behavior of oil producers and when they will reduce or stop production and on global demand for oil and gas. Staff has reviewed forecasts from Forbes, The Wallstreet Journal, RBC, Business Insider and The Financial Post. While most sources agree that prices will remain low for at least the first half of 2015, the longer term assessments can show dramatic differences. The report also includes a discussion on the prevailing economic assessment regarding the history of gas prices during 2015.

It should be noted that during this analysis, the Bank of Canada lowered interest rates by one quarter of a percentage point on January 21, 2015; as a result, savings that may be achieved as a result of these lower gas prices

Page 99 of 282 Agenda Info Item A - February 9, 2015

will be offset due to lower interest returns earned on the City’s bank account. It should also be noted that the price of gas tends to be volatile with sharp increases experienced in gas prices in a very short amount of time. For example, gas prices on Wednesday, January 21st were dropping towards the 80 cent per litre barrier. Gas prices subsequently increased to 92.9 cents per liter for the morning of Thursday, January 22nd. These changes can result in large fluctuations and reductions in any potential savings that the City may realize during the 2015 budget year.

Current City Budgeting for Gasoline The current operating budgets for gasoline usage are included in the overall vehicle costs that are budgeted by each department. Departments include an overall vehicle expense budget item, which contains the cost of gas, cost of maintenance and repair on the City’s fleet, and any and all costs of licensing the fleet. The remaining funding that is left in the vehicle account at the end of the year is the net transfer to Equipment Replacement Reserves which is then used in subsequent years for fleet replacement. In times when gas prices increase significantly, the net impact is to reduce the overall end of year reserve contributions. In 2015, when it is projected that the City may realize savings in their vehicle fleet program due to falling gas prices the amount placed in reserve will be increased at the end of the year due to the savings. The final impact of any reductions in gas prices on the overall 2015 City fleet budget can only be assessed at the end of the year when all of the actual gas prices and other fleet expenses are calculated. It is at this point, that the final contribution to reserve calculation will be completed. A final summary of the reserve contribution and the impacts of lower gas prices could then be reported to Council as part of the 2015 year- end report.

Comments: The City currently purchases three types of gasoline and diesel; regular no lead gasoline, low sulphur diesel (clear), and coloured regular diesel. The estimated quantities of fuel (in litres), based on 2014 purchase levels, are as follows:

Regular no lead gasoline 470,000 L Low sulphur diesel (clear) 870,000 L Coloured regular diesel 140,000 L

This amount can vary from year-to-year based upon the actual vehicle usage. For example, due to the increased severity of the winter in 2014 the City’s winter maintenance fleet was on the road for a significantly longer period of time than would normally be incurred in an annual budget cycle. As a result, the number of litres of gasoline that would have been consumed by

Page 100 of 282 Agenda Info Item A - February 9, 2015

the winter maintenance vehicles in 2014 would have exceeded the budget expectations. The City has been realizing drops in the per litre costs of gasoline (all three types) since the middle of 2014. The following chart outlines the overall price trend for Regular Unleaded, Low Sulphur Diesel and Coloured Diesel.

$1.300

$1.200

$1.100

$1.000

Regular Unleaded $0.900 Low Sulphur Diesel Coloured Diesel $0.800

$0.700

$0.600

The initial top line in the chart relates to the price for Regular Unleaded Gasoline, this line crosses the Low Sulphur Diesel cost towards the end of 2014. The second line represents the cost for Low Sulphur Diesel and the lower line represents the price for Coloured Diesel. As can be seen, all three prices have experienced significant decreases since the summer of 2014. The City of Sarnia does not have a hedging program for its fuel costs. The City’s price is based on a weekly price that is provided to the City by its fuel supplier. The price is made up of a number of items including the overall fuel rate, a delivery charge, a firm markup or discount depending upon the type of fuel, the Federal and Provincial Excise Tax and Road Taxes respectively, and the non-rebateable portion of HST.

The following chart lists pricings for the three types of fuels to be used in this analysis. The first line consists of average prices during the last six

Page 101 of 282 Agenda Info Item A - February 9, 2015

months of 2014 for each of the three types of fuels; the second line is the average price for the first three weeks of 2015.

Low Regular Coloured Sulphur No Lead Regular Diesel Gasoline Diesel (Clear) 6 Month Average 2014 1.070 1.023 0.878 3 Week Average 2015 0.746 0.856 0.710 Difference 0.324 0.167 0.168

Potential Cost Savings $152,280 $145,290 $23,520

Based on the above analysis there could be a potential of $321,090 worth of savings if the 2015 rates continue at the 3 week average as calculated in the chart above. If this average in 2015 moves up then the savings will be reduced. Conversely, if the City continues to realize decreasing gas prices during 2015 then the potential savings could increase.

The City’s current financial practice would be to flow these savings to the Equipment Reserves in the various impacted departments which would assist in future fleet replacement. It should be noted that with the Bank of Canada’s recent announcement of the drop in the prime interest rate from 1% down to .75%, the overall rate of return the City earns on its bank account will be reduced. This reduction will negatively impact the City’s Income from Investments budget and will partially offset any potential savings as a result of reduced oil and gas prices. Other savings could also be realized throughout the Operating and Capital budgets based on any oil based products that the City procures on an annual basis. The biggest item where possible savings could be achieved would be in the City’s annual asphalt contract for resurfacing, as well as the asphalt component of any reconstruction projects the City undertakes. The hot mix and the cold mix programs could also see some savings as the price of the oil based components and the asphalt used in those programs should decrease with the overall drop in oil.

Any savings in the resurfacing program could result in more resurfacing being accomplished during 2015. Actual results for these various programs would be reported back to Council as part of normal financial reports during 2015.

The analysis contained in this report should be taken as a projection that is based on information available in January 2015. As Council is aware,

Page 102 of 282 Agenda Info Item A - February 9, 2015

projections may not always lead to reality. As an example, the financial markets did not expect the Bank of Canada to announce a drop in the prime interest rate on January 21, 2015. As well, Council and staff also observe significant fluctuations at the gas pump. These fluctuations can also impact the City’s gas prices which can change the overall savings projections during the remainder of 2015.

Consultation: No consultation was required during the preparation of this report.

Financial Implications: The financial implications of potential savings as a result of lower gas prices have been discussed in the above report. It should be noted that any information contained in this report is based on projections and information currently available at the end of January 2015, and may not result in actual savings during the year based on the volatility of oil and gas prices.

Prepared by: Approved by:

Brian McKay, CPA, CA Margaret Misek-Evans Director of Finance City Manager

Page 103 of 282 Page 104 of 282 Agenda Info Item B - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

CLERK’S DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Nancy Wright-Laking, City Clerk

DATE: February 9, 2015

SUBJECT: Petitions

Recommendation: For Council’s Information

Background: There was a request at the Council orientation session to provide information on petitions. Petitions have been a recognized method of providing feedback to Council for many years and in some instances, such as Local Improvements, are legislated as a way for affected residents to ask for improvements to their properties.

Comments: As the City of Sarnia is committed to citizen engagement, petitions play an integral role in the communication between residents and elected officials as input into Council’s decision making process. A petition can be most effective when the information contained in it is accurate and verifiable, and when the petition is recognized and accepted by decision makers. As the public have the ability to have input on any matter that is before Council, petitions do not have “boundaries”. However, those individuals that develop and move petitions forward should be mindful that the petition may not have the intended effect if it is too broad in scope or that those whom have signed the petition do not have a vested interest in the matter.

The general municipal standard for petitions is as follows: - The petition must be addressed to the City of Sarnia and request a particular action that is within the authority of Council - Petitions must be legible, typewritten or printed in ink

Page 105 of 282 Agenda Info Item B - February 9, 2015

- The text of the petition must be listed at the top of each page for multiple-page petitions. Pages should be numbered and total number of pages indicated - The petition must be appropriate and respectful in tone, and must not contain any improper or offensive language or information - Each petitioner must print and sign his or her own name. A paper petition must contain original signatures only, written directly on the petition - Each petitioner must provide his or her full address. - For electronic petitions, petitioners must provide name, address and a valid e-mail address. - The petition must clearly disclose on each page that it will be considered a public document at the City of Sarnia and that information contained in it may be subject to the scrutiny of the City and other members of the general public

Consultation: There was consultation with the Acting City Solicitor and other municipalities.

Financial Implications: There are no financial implications with this report.

Prepared by: Approved by:

Nancy Wright-Laking, B.A., CMO Margaret Misek-Evans City Clerk City Manager

Attachments: None

Page 106 of 282 Agenda Info Item C - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA City Clerk’s Office 255 Christina Street N. PO Box 3018 Sarnia ON Canada N7T 7N2 519-332-0330 (phone) 519-332-3995 (fax) 519-332-2664 (TTY)

www.sarnia.ca [email protected]

February 9, 2015

Mayor Bradley and Members of Sarnia City Council:

Sarnia City Council, at its closed meeting held on January 19, 2015, considered appointments to Boards and Committees. The following appointments were made and are now being reported publicly:

Bi-National Public Advisory Council (BPAC) Phil Vallance Angela Ventura

Bluewater Trails Committee Tony Barrand Lisa Brown Dick Carpani Gloria Dawe John DeVeer William Donohue Joanne Dunn Jared Fedora Dick Felton Joe Hill Jeff Hodgson Mike R. Martin Doug Mathany Barb Pazdziora Mel Smith

Page 107 of 282 Agenda Info Item C - February 9, 2015

Committee of Adjustment Sandra Brennan Kevin Forbes Mac Kechnie Denise Robertson Ken Schenk

Courts of Revision under the Drainage Act Debbie Krukowski Fraser Parry Ken Schenk

Sarnia Environmental Advisory Committee (SEAC) Victoria Donohue Brandy Fenwick Joe Hill Susan MacFarlane Claude Mongrain Sarah Tait Tracy Vanderheyden

Fence Viewer Committee Paul Callister Jim Lackie

Lambton Farm Safety Association Jim Kearns

Lambton County Historical Society Phil Egan Laura Greaves Ron Smith

Page 108 of 282 Agenda Info Item C - February 9, 2015

Sarnia Heritage Committee Meri Eitzen Carolyn Harris Ivan Mater Patricia McLean Corey Paterson Jessie Rabbitt Gregory Ross Joe Salvatore Patricia M Seguin Mel Smith Rick Smith Wayne Wager Lorene Wilson

Planning Advisory Committee Kelley Elliott Renzo Ferrera Lawrence Lachapelle Alison Mahon Denise Robertson Marie Timperley Bryan Trothen

Police Services Board Sandy Whyte

Poultry and Livestock Valuator Bill Griffin

Sarnia Accessibility & Advisory Committee (SAAC) Debbie Draganits Phil Egan Stephanie Ferrera Heather Gates Wendy Heasman Jillian Jakubowski Matthew McIndoo Joan Murchison Fraser Parry Dave Schaller John Thompson

Page 109 of 282 Agenda Info Item C - February 9, 2015

Transit Accessibility and Advisory Committee (TAAC) Phil Brain Gen Brain Dick Felton Sharon Melville Robert Roe Shelley Ross Valerie Thomson Lorene Wilson

Urban Wildlife Committee Erin Bristow Brandy Fenwick Steve Ferencsik Kimberly Gledhill Todd Holmes Andreane Longpre Brenda Lorenz Shawn McKnight David Smith George Stoesser Marie Timperley Kyle Yakimovitch

Yours truly,

Nancy Wright-Laking, B.A., CMO City Clerk

Page 110 of 282 Agenda Info Item D - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

CITY CLERK’S DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Nancy Wright-Laking, City Clerk

DATE: February 9, 2015

SUBJECT: Continuous Safety Services Agreement

Recommendation: It is recommended:

1. That Sarnia City Council authorize the Mayor and Clerk to execute an agreement between The Corporation of the City of Sarnia and the Electrical Safety Authority with respect to the Continuous Safety Services Agreements; and

2. That authority be provided to the Mayor and Clerk to enter into all future years agreements.

Background: The City has been a party to an agreement with the Electrical Safety Authority since January, 1999 for the inspection of electrical work for the Municipality. Due to changes to the Electrical Code, a new agreement was negotiated in 2007. This agreement is renewed annually and takes into account any new facilities which require electrical inspection. At this time, 98 different facilities are inspected with multiple visits required for some sites.

Comments: The agreement includes staff training, inspection of panels and distribution systems, electrical equipment and general wiring or repairs of like-for-like electrical components. The Electrical Safety Authority will schedule inspections of all City owned facilities, which will include a visual review of electrical systems and equipment.

Page 111 of 282 Agenda Info Item D - February 9, 2015

Consultation: All departments are involved with the Electrical Safety Authority in terms of inspections.

Financial Implications: The total cost paid to the Electrical Safety Authority for all sites is $27,316.82 plus HST and this has been included in the 2015 Budget.

Reviewed by: Approved by:

Nancy Wright-Laking, B.A., CMO Margaret Misek-Evans City Clerk City Manager

This report was prepared by Vince Wijsman, Property Manager.

Attachment(s): none

Page 112 of 282 Agenda Info Item E - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

LEGAL DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Scott R. McEachran, Acting City Solicitor

DATE: February 9, 2014

SUBJECT: Renewal of Patio Licence – 130 Seaway Road 1528424 Ontario Ltd. o/a Paddy Flaherty’s Irish Pub

Recommendation: It is recommended:

1. That Sarnia City Council authorize the Patio Licence for Paddy Flaherty’s Irish Pub – 130 Seaway Road, Sarnia; and

2. That the Mayor and Clerk are authorized to enter into an agreement with Flaherty’s Irish Pub.

Background: Paddy Flaherty’s Irish Pub restaurant, located at 130 Seaway Road, has had a licence agreement with the City for the use of the untravelled portion of the Seaway Road allowance since 1998. The previous license has expired and a new one has been drafted.

Comments: The proposed license term is open ended and allows the City Engineer to terminate the license for any reason upon 90 day’s notice. In addition, the City retains the right of immediate access to the property in the event of an emergency. In return for the use of the property Paddy Flaherty’s will maintain the grounds. Staff have received a certificate of insurance. An authorizing by-law containing the license is on the Agenda for Council’s consideration.

Consultation: The current owner/general manager and the City Engineer were consulted.

Page 113 of 282 Agenda Info Item E - February 9, 2015

Financial Implications: There is a fee of $1.00 for this license. In addition, expenses will not be incurred maintaining the grounds as it is the responsibility of Patty Flaherty’s. Reviewed by: Approved by:

Scott R. McEachran Margaret Misek-Evans Acting City Solicitor City Manager

This report was prepared by Angie Dixon, Law Clerk.

Attachment(s): none

Page 114 of 282 Agenda Info Item F - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

LEGAL DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Scott R. McEachran, Acting City Solicitor

DATE: February 9, 2015

SUBJECT: Façade Loan Postponement – 234 North Front Street

Recommendations: It is recommended:

1. That Sarnia City Council approve the postponement of interest in relation to the Façade Loans for 234 North Front Street in favour of Libro Credit Union; and

2. That the Mayor and Clerk be approved to sign any required documentation.

Background: The City of Sarnia approved a Façade Loan for 234 North Front Street in the amount of $42,683 in 2012. The Façade Loan is sitting in 2nd position behind a mortgage in the amount of $530,000. The property is owned by 234 North Front Inc. of which Patrick Coutu is President.

Comments: Staff received a request for a postponement to allow the owner to refinance the property with Libro Credit Union. The City shall remain in second place and the maximum loan amount will be $495,000.

The Façade Loan is being paid consistently and in a timely manner. The amount outstanding is $33,628. An appraisal performed in June 2012 shows the value of the building at $820,000.

Consultation: Staff of the Planning and Building and Finance departments were consulted.

Page 115 of 282 Agenda Info Item F - February 9, 2015

Financial Implications: N/A

Prepared by: Approved by:

Scott McEachran Margaret Misek-Evans Acting City Solicitor City Manager

Attachment(s): None

Page 116 of 282 Agenda Info Item G - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

Engineering Department

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: J.P. André Morin, P.Eng., City Engineer

DATE: February 9, 2015

SUBJECT: Clark Drain and Branches Authorizing By-law

Recommendation: It is recommended:

1. That Council gives 3rd reading to Provisional By-Law No. 97 of 2013 for the project.

Background: On October 7, 2013, at a City of Sarnia Council meeting, Council adopted the Engineer’s Report giving the Provisional By-law 1st and 2nd reading. On April 16, 2014, notices of a Court of Revision meeting were mailed to all affected landowners in accordance with Section 46(2) of the Drainage Act. The Court of Revision was held on May 14, 2014, and at this meeting several written and verbal appeals were received. The Court of Revision listened to all appeals and passed motions on each appeal that modified the schedule of assessment forcing the Court to adjourn, instructing the Engineer to revise the schedule of assessment, and to reconvene at a later date once the revised schedule had been recirculated to all those affected by the changes.

A 2nd sitting of the Court of Revision was held on June 19, 2014, and at this meeting all issues relating to the assessment changes were dealt with and the Engineers report for the Clark Drain and Branches was accepted as amended.

In accordance with Section 54(1) Drainage Act landowners who appeal to the Court of Revision and are not satisfied with the decision of the Court may appeal to the Ontario Appeals Tribunal with 21 days of the Court’s decision. As of July 10, 2014, the appeals period for the Clark Drain has

Page 117 of 282 Agenda Info Item G - February 9, 2015

ended with no appeals to the Tribunal. Therefore, it is recommended to give 3rd reading to Provisional By-law No. 97 of 2013.

Comments: The 3rd reading to the Provisional By-law is in accordance with the Drainage Act of Ontario. This can only take place after the public process has been followed and any appeals have been resolved. This authorizes the recommended work in the Drainage Report to be tendered and constructed as well as the costs to be levied out to the rate payers in accordance with the assessment schedule in the report.

Consultation: The Court of Revision, staff and affected landowners were informed of each step under the Drainage Act. They were invited to attend all drainage meetings to comment on the scope of the work, the projected costs of proposed work, and deciding on the extent of the proposed project. All affected landowners were given the opportunity to appeal their assessments to the Court of Revision and the Appeals Tribunal.

Financial Implications: The financial impact on the City of Sarnia for the work on the Clark Drain and Branches as established by the Schedule of Assessment of the Drainage Engineers Report is estimated to be $375,808.00. These funds will be required to be budgeted and allocated from Drainage Reserves.

Reviewed by: Approved by:

J.P. André Morin, P.Eng. Margaret Misek-Evans City Engineer City Manager

This report was prepared by David Moores, Drainage Superintendent.

Attachment(s): none

Page 118 of 282 Agenda Info Item H - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

ENGINEERING DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: J.P. André Morin, P.Eng., City Engineer

DATE: February 9, 2015

SUBJECT: Removal of Roof from Sludge Holding Tank #2 at the Water Pollution Control Centre

Recommendation: For Council’s information

Background: The sludge holding tanks at the Water Pollution Control Centre were originally constructed as sludge digesters to manage the solids produced from the wastewater treatment process. The 3 smaller tanks were part of the original plant construction in 1959 and the largest digester was constructed in the late-1970s. The digesters are equipped with steel roofs that “float” on the liquid. Each digester was converted to a sludge holding tank when the solids management system switched to the N-VIRO treatment process with the plant expansion in 2000, but the roofs were not modified.

Removal of the steel roof from each of the 4 sludge holding tanks commenced in 2008 when the larger roof’s floating mechanism failed and the roof became ajar in a skewed position. The final cost of the roof removal from the larger tank – Sludge Holding Tank #4 - was $31,093.57, including the non-rebateable portion of the HST, but excluding crane rental.

The 3 older tank roofs are overgrown with foliage and the exterior aluminum skin has peeled in many areas exposing questionable insulating materials. In 2014, the original valving in the inlet and outlet piping of Sludge Holding Tank #2 was replaced after several years of being inoperable. The tank was taken out of service and all sludge was removed to facilitate the valve replacement. The timing was ideal to remove the dilapidated roof in a proactive manner rather than waiting for the roof to fail. Quotes were received and the work was awarded to Warren Fabricating & Welding Inc. at

Page 119 of 282 Agenda Info Item H - February 9, 2015

a cost of $22,768.80, including the non-rebateable portion of the HST, but excluding crane rental.

After one week on the job, Warren Fabricating walked away from the project claiming they underbid the work and were unable to finish. As a result of this, the City will not be accepting any bids from Warren Fabricating for the next three (3) years. The City did not incur any of the costs associated with the work that was completed by Warren Fabricating.

The work was then awarded to the second lowest bidder, Shelley Machine & Marine, on a time and material basis using their originally quoted unit rates. The final cost of the work including all labour and safety consulting was $114,477.90 including the non-rebateable portion of the HST. The final cost includes a credit of approximately $5000 for the scrap steel.

Comments: Although the steel roof on Sludge Holding Tank #2 was smaller than the roof on Sludge Holding Tank #4, the smaller tank and its internal roof structure was significantly more complex. In addition to steel plates anchored into the face of the interior concrete walls, a cast-in-place reinforced concrete ring at the midpoint of the perimeter wall had to be manually cut, lowered and removed from the tank. WPCC staff closely monitored the contractor’s crew and can confirm more effort was required to remove the ringwall than to remove the overhead steel roof. Staff considered leaving the ringwall in place but the ringwall would have prevented the new mixers from being installed around the tank’s inner perimeter and also provided a location for debris to accumulate and cause issues for future tank cleaning.

A number of unknown design elements within the smaller tank lead to significant additional costs as the project proceeded.

Consultation: The Purchasing Manager and WPCC Superintendent were consulted in the preparation of this report.

Financial Implications: The total cost of removing the steel roof from Sludge Holding Tank #2 was $114,477.90, including the non-rebateable portion of the HST. The project will be funded from the WPCC’s Capital Improvement Budget, which has an uncommitted balance of $1,770,780.37.

Page 120 of 282 Agenda Info Item H - February 9, 2015

Reviewed by: Approved by:

J.P. Andre Morin, P.Eng. Margaret Misek-Evans City Engineer City Manager

This report was prepared by Bryan Prouse, P.Eng., Operation Manager

Attachment(s): none

Page 121 of 282 Page 122 of 282 Agenda Info Item I - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

ENGINEERING DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: J.P. Andre Morin, P.Eng., City Engineer

DATE: February 9, 2015

SUBJECT: Variable Frequency Drive Replacement at the Water Pollution Control Centre

Recommendation: For Council’s information

Background: Each of the raw sewage pumps at the Water Pollution Control Centre (WPCC) is equipped with a variable frequency drive (VFD) to start/stop the pump and pace the pump’s discharge relative to the level of the sewage in the wet well. The four (4) VFDs were installed in 2000 as part of the WPCC expansion.

Variable Frequency Drives have a life expectancy of ten (10) years. The VFD for Pump #1 was replaced in 2011 in an emergency situation at a cost of approximately $35,000. The VFD for Raw Sewage Pump #2 was replaced in 2014 in a proactive manner, knowing replacement parts were no longer available. Hollen Controls Limited was retained at the cost of $21,451.00, including the non-rebateable portion of the HST, for the supply and installation of the new VFD through a competitive process. Although City staff specified the new VFD be identical to the failed unit, it was subsequently confirmed the same model was no longer available and the existing electrical cabinet required modification in order to house the new VFD. The new VFD model also required updated software and the programming had to be provided by the manufacturer’s representative. The total cost of the additional labour and materials was $5643.39 including the non-rebateable portion of the HST.

Page 123 of 282 Agenda Info Item I - February 9, 2015

Another additional cost to the project was the supply of As Built drawings which are required for future reference and maintenance. These drawings cost $1526.40.

Comments: Hollen Controls Limited was retained for the WPCC’s Blower VFD project in 2011. City staff was pleased with their performance on that project and were anticipating the same service would be provided for the VFD replacement on Raw Sewage Pump #2. The extra cost represents a 33% increase to the contractor’s original tender.

Consultation: The Purchasing Manager and WPCC Superintendent were consulted in the preparation of this report.

Financial Implications: The final total cost of the VFD replacement project was $28,620.79 including the non-rebateable portion of the HST. The project will be funded from the WPCC’s Capital Improvement Budget, which has an uncommitted balance of $1,770,780.37.

Reviewed by: Approved by:

J.P. Andre Morin, P.Eng. Margaret Misek-Evans City Engineer City Manager

This report was prepared by Bryan Prouse, P.Eng., Operations Manager

Attachment(s): none

Page 124 of 282 Agenda Info Item J - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

ENGINEERING DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: J.P. André Morin, P.Eng., City Engineer

DATE: February 9, 2015

SUBJECT: Grit Tank Maintenance at the Water Pollution Control Centre

Recommendation: For Council’s information

Background: The treatment process at the Water Pollution Control Centre (WPCC) includes 2 grit tanks upstream of the primary clarifiers to remove heavy particulate matter to reduce accumulation in the settling tanks and protect downstream mechanical equipment. As part of the WPCC expansion in 2000, the grit tanks were equipped with an aeration system to promote grit separation and freshen the wastewater.

The flow from the raw sewage conduit is split into 2 streams and travels through the grit tanks to the downstream clarifiers. Each grit tank can be taken out of service by closing a slide sluice gate to interrupt the flow and enable the grit tank to be pumped out. The slide sluice gate valves were not replaced in 2000 during the expansion. Up until 2014, these valves were original from the 1959 plant construction.

Recent upgrades of the aeration system at the WPCC included the variable frequency drives for the four 250 hp blowers in 2011 and the installation of two new dedicated blowers for the grit system in 2012. The commissioning of these projects identified the need to repair the submerged diffusers downstream of the grit tanks to efficiently aerate the wastewater downstream of the grit tanks. In order to facilitate maintenance of the diffusers, the slide gate valves at the inlet of the grit tanks had to individually close to interrupt flow and allow staff to drain the tank and downstream channels.

Page 125 of 282 Agenda Info Item J - February 9, 2015

Comments: The wastewater collection system is prone to inflow and infiltration which significantly increases the flow to the WPCC. There is minimal on-line storage in the collection system so any shutdown at the WPCC must be conducted during periods of low flow. Typically, the WPCC is shutdown at 11 pm for this type of maintenance and staff must monitor liquid levels in the collection system to minimize the risk of flooding basements while WPCC maintenance staff and contractors rush to complete the scheduled maintenance events. Typically, only 3 to 4 hours are available to complete the work and the system is returned to service before the next morning.

During the scheduled events for the diffuser maintenance in 2014, both slide gates failed. Six (6) shutdowns were required for the initial work as well as the unpredicted tasks of removing the slide gates on separate occasions and re-installing them after each had been rebuilt by the contractor. The valves were eventually returned to service and staff intends to move forward with the diffuser maintenance in 2015 using the re-built slide gate valves to isolate flow accordingly. Staff will also be installing a new electric actuator on each valve.

Consultation: The Purchasing Manager and WPCC Superintendent were consulted in the preparation of this report.

Financial Implications: The final total cost of contractor’s services in the shutdowns and slide gate rebuilding was $62,890.10 including the non-rebateable portion of the HST. The maintenance will be funded from the WPCC’s Capital Improvement Budget, which has an uncommitted balance of $1,770,780.37.

Reviewed by: Approved by:

J.P. Andre Morin, P.Eng. Margaret Misek-Evans City Engineer City Manager

This report was prepared by Bryan Prouse, P.Eng., Operations Manager

Attachment(s): none

Page 126 of 282 Agenda Info Item K - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

FINANCE DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Brian McKay, Director of Finance

DATE: February 9, 2015

SUBJECT: Information Requested by Council during 2015 Budget Deliberations

Recommendation: For Council’s information

Background: During 2015 Budget Deliberation with Council held on December 9, 2014, Council asked for information on a number of topics. This report summarizes those information requests, and provides the answers on those requests for Council under the Comments section.

Comments: The following information was requested by Council during the 2015 Budget Deliberations Council meeting.

1. Statutory Benefits in Department 2000 Mayor and Council – Council had asked for an explanation for the 91% increase in the non- statutory benefits line in this department. The 91% represented the increase based on the initial draft benefit rates. After the new rates were applied to the Mayor and Council department, the increase dropped to 47.8%. The total dollar increase in the department for non-statutory benefits is $4,659 for 2015. The increases also represent changes that were required between the family and single coverage categories. 2. Library Energy Audit – Council was looking for an update on the status of energy audits conducted at the libraries and the results of any audits that have been carried out. In 2014, the Sarnia Library had an energy audit done by Bluewater Power. Bluewater Power

Page 127 of 282 Agenda Info Item K - February 9, 2015

included their findings in the CDM-Conservation Demand Management Plan accepted by City Council. The Sarnia Library Energy Audit information was also given to Jorden and Cook Architect, the company awarded to do the Sarnia Library Condition Report. Jorden and Cook included the Bluewater Power energy audit findings as part of the scope of work needed to be done over the next ten years. A proposed plan of when this work is to start will be prepared soon. 3. Winter Brine – Council asked where the City procures its supply of winter brine. The City procures its brine from Den Mar Brines. They also provide the rental of storage tanks for the brine at both the Devine and Telfer public works sites. 4. Overnight Parking – Council had asked for the impact of lifting the overnight parking restrictions on the 2015 Budget. The annual amount of lost revenue is approximately $80,000 per year. 5. Recyclables – Council was looking for an update on the contract to date and the market for recyclables. For 2013 and 2014, the City has realized revenue between $600,000 and $650,000 annually. The budget for 2013 was $820,000 and the budget for 2014 was $720,000. The recyclables market operates like a commodity and has been subjected to significant fluctuations over the past several years. 6. Concessions at RBC – Council asked about reviewing options for concessions at RBC Centre to increase revenue. The City of Sarnia has issued an RFP for Arena Concession and Restaurant Operators. This report is also provided to Council during the February 9, 2015 Council meeting, with a recommendation on the award of this RFP. The RFP award will include financial incentives for the City of Sarnia, as well as strategies for the overall food and beverage offerings at both concessions and the restaurant at the RBC Centre. It should be noted that the Food and Beverage strategy includes the Sting and other users of the facility. 7. Council requested that a copy of the report prepared that compares large industrial water users with residential water usage be provided for Council. This report has been attached to this report. 8. Council had asked for a review of the City’s travel policy limits. This item will be reported on separately to Council after a review and survey is done on per diem rates in other municipalities.

Consultation: Various department heads were consulted during the preparation of this report.

Page 128 of 282 Agenda Info Item K - February 9, 2015

Financial Implications: Any financial implications on the above items were discussed as part of that item. All financial implications were dealt with during the 2015 Budget Deliberation meeting. There are no further financial implications or changes to the 2015 Budget that result from this report.

Prepared by: Approved by:

Brian McKay, CPA, CA Margaret Misek-Evans Director of Finance City Manager

Attachment(s):

Water Users Report – Comparing Large Industrial Water usage with Residential Water Usage

Page 129 of 282 Agenda Info Item K - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

FINANCE DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Brian McKay, CPA, CA Director of Finance

DATE: January 3, 2014

SUBJECT: Water Rates Comparison

Recommendation: For Council information only.

Background: During the September 23, 2013 special priority budget session with Council, Finance was asked to prepare a comparison between the previous water rate structure (prior to 2010) and the current water rate structure (starting in 2010) for large water consumers. Many of the larger water consumers are in the industrial and commercial sectors. One of the large water users that is included in the analysis is a residential customer.

The water rates structure changed in 2010 after an analysis of the water and sewer budgets. Currently, 88% of the costs to operate the water and sewer systems are fixed. The previous water rates structure was weighted more towards the variable rate. The City was experiencing declining water usage which was leading to a decline in water and sewer revenue. The fixed costs of operating the water and sewer systems were not being covered by the revenue generated.

The review of the water and sewer budgets led to a change in the water and sewer rates. 88% of the revenue was to be raised from the fixed component of the billing system while only 12% of the revenue was to be raised from the variable component. This change resulted in billing shifts between the City’s water customers. Generally, large volume water customers experienced a drop, sometimes significant, in their water and sewer costs.

Page 130 of 282 Agenda Info Item K - February 9, 2015

Comments: An analysis of the largest water consumers was completed comparing the 2012, 2013 and 2014 rate structures to the variable weighted rate structure of 2009. The water rates for 2013 were unchanged from the approved 2012 rates. Storm sewer was added to the sewer surcharge in 2013. The 2009 rates were updated to calculate the 2012, 2013, and 2014 budgeted revenue ensuring both models would be compared objectively. The ten largest water consumers were compared based on the variable and fixed charges associated with each billing model. The attached tables illustrate these results.

Three attachments to this report show the comparison. Attachment 1 shows the analysis when comparing the adjusted 2009 rates (previous structure) to the 2012 rates. Attachment 2 shows the analysis when comparing the adjusted 2009 rates (previous structure) to the 2013 rates. Attachment 3 shows the analysis when comparing the adjusted 2009 rates (previous structure) to the 2014 rates. As shown in the attachments, the variance between the two billing structures fluctuates significantly based on the water consumed by the customer. In the sample, the largest variance is a 10” customer that is paying $122,735.39 less (attachment 3) under the current system. In comparison, a 3” customer in the sample is paying $45,766.06 less (attachment 3) under the current system.

Overall the sample used in this comparison shows the current rate structure charging $711,117.54 less than the previous rate structure when comparing adjusted 2009 rates to 2014 rates for the selected industrial and commercial meters (attachment 3).

Consultation: None.

Financial Implications: This report was prepared as requested by Council and analyzes the billing shifts that occurred in the large water meter customers. In any shift or change of a billing system that contains both a fixed component (water/sewer distribution charge) and a variable component (variable water/sewer rate), some customers experience billing increases and some customers experience billing decreases. Since the inception of the City’s 2010 water/sewer rate structure change, larger water users generally experienced a billing decrease while smaller water users experienced a billing increase. The intended effect of the rate structure change was to ensure that the City’s fixed water and sewer costs are covered by the rate revenue.

Page 131 of 282 Agenda Info Item K - February 9, 2015

Reviewed by: Approved by:

Brian McKay, CPA, CA Margaret Misek-Evans Director of Finance City Manager

This report was prepared by James McNaule, Water and Sewer Analyst

Attachment: Attachment 1 – Water Rate Model–Current vs. Previous Structure (2012) Attachment 2 – Water Rate Model-Current vs. Previous Structure (2013) Attachment 3 – Water Rate Model-Current vs. Previous Structure (2014)

Page 132 of 282 Attachment No. 1 Water Rate Model - Current vs. Previous Structure

Fixed Model (Current Rate Model - 2012) Variable Model (Previous Rate Model - 2009) Variable Variable Fixed Variable Meter Size Usage (m3) Fixed Rate Fixed Charge Total Fixed Variable Total Variance Rate/m3 Charge Rate Rate 3 Inch 55,635 568.01 0.2023 6,816.12 11,254.96 18,071.08 235.84 1.0756 2,830.08 59,841.01 62,671.09 (44,600.01) 2 Inch 59,155 295.14 0.2023 3,541.68 11,967.06 15,508.74 122.54 1.0756 1,470.48 63,627.12 65,097.60 (49,588.86) 3 Inch 61,390 568.01 0.2023 6,816.12 12,419.20 19,235.32 235.84 1.0756 2,830.08 66,031.08 68,861.16 (49,625.85) 2 Inch 65,907 295.14 0.2023 3,541.68 13,332.99 16,874.67 122.54 1.0756 1,470.48 70,889.57 72,360.05 (55,485.38)

6 Inch 66,665 1,844.99 0.2023 22,139.88 13,486.33 35,626.21 766.05 1.0756 9,192.60 71,704.87 80,897.47 (45,271.26) Agenda Info Item K - February 9, 2015 2 Inch 82,625 295.14 0.2023 3,541.68 16,715.04 20,256.72 122.54 1.0756 1,470.48 88,871.45 90,341.93 (70,085.21) 2 Inch 101,641 295.14 0.2023 3,541.68 20,561.97 24,103.65 122.54 1.0756 1,470.48 109,325.06 110,795.54 (86,691.89) 6 Inch 116,800 1,844.99 0.2023 22,139.88 23,628.64 45,768.52 766.05 1.0756 9,192.60 125,630.08 134,822.68 (89,054.16) 10 Inch 141,940 5,880.09 0.2023 70,561.08 28,714.46 99,275.54 2,441.45 1.0756 29,297.40 152,670.66 181,968.06 (82,692.52) 10 Inch 183,890 5,880.09 0.2023 70,561.08 37,200.95 107,762.03 2,441.45 1.0756 29,297.40 197,792.08 227,089.48 (119,327.46)

213,200.88 189,281.59 402,482.47 88,522.08 1,006,382.99 1,094,905.07 (692,422.60) Page 133 of 282

* Annual usage data from 2012 used in analysis - represents full year of water consumption. Attachment No. 2 Water Rate Model - Current vs. Previous Structure

Fixed Model (Current Rate Model - 2013) Variable Model (Previous Rate Model - 2009) Variable Variable Fixed Variable Meter Size Usage (m3) Fixed Rate Fixed Charge Total Fixed Variable Total Variance Rate/m3 Charge Rate Rate 3 Inch 55,635 568.01 0.2023 6,816.12 11,254.96 18,071.08 237.36 1.0825 2,848.32 60,224.89 63,073.21 (45,002.13) 2 Inch 59,155 295.14 0.2023 3,541.68 11,967.06 15,508.74 123.33 1.0825 1,479.96 64,035.29 65,515.25 (50,006.51) 3 Inch 61,390 568.01 0.2023 6,816.12 12,419.20 19,235.32 237.36 1.0825 2,848.32 66,454.68 69,303.00 (50,067.68) 2 Inch 65,907 295.14 0.2023 3,541.68 13,332.99 16,874.67 123.33 1.0825 1,479.96 71,344.33 72,824.29 (55,949.62)

6 Inch 66,665 1,844.99 0.2023 22,139.88 13,486.33 35,626.21 771.01 1.0825 9,252.12 72,164.86 81,416.98 (45,790.77) Agenda Info Item K - February 9, 2015 2 Inch 82,625 295.14 0.2023 3,541.68 16,715.04 20,256.72 123.33 1.0825 1,479.96 89,441.56 90,921.52 (70,664.81) 2 Inch 101,641 295.14 0.2023 3,541.68 20,561.97 24,103.65 123.33 1.0825 1,479.96 110,026.38 111,506.34 (87,402.69) 6 Inch 116,800 1,844.99 0.2023 22,139.88 23,628.64 45,768.52 771.01 1.0825 9,252.12 126,436.00 135,688.12 (89,919.60) 10 Inch 141,940 5,880.09 0.2023 70,561.08 28,714.46 99,275.54 2,457.24 1.0825 29,486.88 153,650.05 183,136.93 (83,861.39) 10 Inch 183,890 5,880.09 0.2023 70,561.08 37,200.95 107,762.03 2,457.24 1.0825 29,486.88 199,060.93 228,547.81 (120,785.78)

213,200.88 189,281.59 402,482.47 89,094.48 1,012,838.96 1,101,933.44 (699,450.97) Page 134 of 282

* Annual usage data from 2013 used in analysis – represents full year of water consumption. Attachment No. 3 Water Rate Model - Current vs. Previous Structure

Fixed Model (Current Rate Model - 2014) Variable Model (Previous Rate Model - 2009) Variable Variable Fixed Variable Meter Size Usage (m3) Fixed Rate Fixed Charge Total Fixed Variable Total Variance Rate/m3 Charge Rate Rate 3 Inch 55,635 579.09 0.2066 6,949.08 11,494.19 18,443.27 241.63 1.102 2,899.56 61,309.77 64,209.33 (45,766.06) 2 Inch 59,155 300.90 0.2066 3,610.80 12,221.42 15,832.22 125.55 1.102 1,506.60 65,188.81 66,695.41 (50,863.19) 3 Inch 61,390 579.09 0.2066 6,949.08 12,683.17 19,632.25 241.63 1.102 2,899.56 67,651.78 70,551.34 (50,919.09) 2 Inch 65,907 300.90 0.2066 3,610.80 13,616.39 17,227.19 125.55 1.102 1,506.60 72,629.51 74,136.11 (56,908.93) 6 Inch 66,665 1,880.97 0.2066 22,571.64 13,772.99 36,344.63 784.87 1.102 9,418.44 73,464.83 82,883.27 (46,538.64) Agenda Info Item K - February 9, 2015 2 Inch 82,625 300.90 0.2066 3,610.80 17,070.33 20,681.13 125.55 1.102 1,506.60 91,052.75 92,559.35 (71,878.23) 2 Inch 101,641 300.90 0.2066 3,610.80 20,999.03 24,609.83 125.55 1.102 1,506.60 112,008.38 113,514.98 (88,905.15) 6 Inch 116,800 1,880.97 0.2066 22,571.64 24,130.88 46,702.52 784.87 1.102 9,418.44 128,713.60 138,132.04 (91,429.52) 10 Inch 141,940 5,994.75 0.2066 71,937.00 29,324.80 101,261.80 2,501.44 1.102 30,017.28 156,417.88 186,435.16 (85,173.36) 10 Inch 183,890 5,994.75 0.2066 71,937.00 37,991.67 109,928.67 2,501.44 1.102 30,017.28 202,646.78 232,664.06 (122,735.39)

217,358.64 193,304.88 410,663.52 90,696.96 1,031,084.10 1,121,781.06 (711,117.54) Page 135 of 282

* Annual usage data from 2014 used in analysis – represents full year of water consumption. Page 136 of 282 Agenda Info Item L - February 9, 2015

THE CORPORATION OF THE CITY OF SARNIA People Serving People

LEGAL DEPARTMENT

OPEN SESSION REPORT

TO: Mayor Bradley and Members of Sarnia City Council

FROM: Scott McEachran, Acting City Solicitor

DATE: February 9, 2015

SUBJECT: Brenchley Street – 1 foot reserve

Recommendation: 1. That Sarnia City Council accept ownership of the one foot reserve adjacent to Brenchley Street and dedicate it as public highway to form a part of Brenchley Street; and

2. That the Mayor and Clerk be authorized to execute all necessary documentation.

Background: Plan 276, of the 1950s era, shows a one foot parcel of land as being conveyed to the Township of Sarnia and was intended to assist in the orderly development of lands. For unknown reasons the land registry office does not show this parcel of land as being owned by the City. In addition, the one foot reserve has never been removed. This issue, which legally prohibits at least five property owners from accessing Brenchley Street, was only recently discovered by a property owner attempting to sell their property.

Comments: Following the development of lands, it is appropriate to remove one foot reserves to allow access to a public highway. As the affected properties have been developed for a number of decades it is appropriate to remedy this situation by filing the appropriate ownership documents with the land registry office and to dedicate this parcel as public highway forming part of Brenchley Street.

Consultation: The Engineering Development Manager was consulted and is in agreement with this report.

Page 137 of 282 Agenda Info Item L - February 9, 2015

Financial Implications: Nominal costs may be incurred to register the appropriate documents in the land registry office.

Prepared by: Approved by:

Scott McEachran Margaret Misek-Evans Acting City Solicitor City Manager

Attachment(s): Area Map

Page 138 of 282 Agenda Info Item L - February 9, 2015

Page 139 of 282 Page 140 of 282 Agenda Info Item M - February 9, 2015

ST. CLAIR C,ATHOLIC 42O Creek Street, Wallaceburg, ON N8A 4C4 DISTRICT SCHOOL BOARD Tel: (519) 627-6762 Fax: (519) 627-8230 Lighting theWoy - Rejoicing in Our.fourney www.st-clair.net

January 30,2015

Margaret Misek-Evans, City Manager Corporation of the City of Samia Box 3018 Sarnia, ON N7T 7N2

Dear Margaret,

As required by the Education Act, and in accordance with Ontario Regulation 444198, Disposition of Surplus Real Property, the St. Clair Catholic District SchoolBoard hereby advises of its intention to dispose of the following school and property at fair market value:

St. Patrick's Catholic High School and site 281 East Street N Sarnia ON N7T 6X8 Plan 14 Pt Park Lots D & E ; PT 225R4272 & PT I &225R5182 Plan 104 Lots24 TO 38 & Lots 77 TO 107 &, Pt Lots 23,39,76 & 108, Pt Essex St Site approximately 12J acres Building 142,391sq.ft.

Enclosed is a municipal map showing the general location of the property, a site plan, and floor plan of the school building.

Please advise this offrce in writing, to the attention of Mr. Jim McKenzie, Associate Director & Treasurer, if you are or are not interested in this property. If you require additional information please contact Patsy McKenzie, Coordinator - Capital Planning & Reporting at 519-339-7274 ext205.

Sincerely,

Jim McKenzie Associate Director & Treasurer cc Dan Parr, Director of Education

REC üVED I FEB o r Zotb

Page 141 of 282 Agenda Info Item M - February 9, 2015

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Page 144 of 282 SCHOOL

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DO NOI SCALE SECOND FLOOR FP_2 Page 146 of 282 Agenda Info Item N - February 9, 2015 377, rue Bank Street, CU uf r stt Ottawa, Ontario K2P 1Y3 tel./té1.613 236 7238 taxlléléc.613 563 7861

January 15,2015

Mr. Mike Bradley lË.fb lt: ll Mayor ¿!-\J/ [1* ll E ID) City of Sarnia N¡IJ ? T C"i: 255 North Christina St Jt,¡J L v _/,J Sarnia, ON N7T 7N2

Dear Mr. Bradley,

Re: Request for Support to Save Canada Post

Over a year ago, Canada Post Corporation announced a plan to change public postal service as we know it, and the government endorsed this plan. As a result, the corporation hás dramatically hiked postage rates and is planning on eliminating door-to-door delivery, closing and downsizing post offices, reducing post offrce hours, and destroying thousands of decent jo6s in communities- throughout our country.

These major changes will be bad for seniors, people with mobility issues, charities, small businesses and many other people who rely on public postal service.

The Canadian Union of Postal'Workers wants the federal goverTrment to reverse the Canada Post plan, and to look instead for ways to increase service and revenues in areas like postal banking, as other postal administrations have done. At the very least, "we think the governmeìt should proþerly consult with the public about what kind of postal service they need before allowing CanadàPost tô make such major changes.

CUPW has attached a fact sheet with more information about Canada Post's plan.

The union has also attached a resolution that it would like your municipality to consider passing. To date, over 400 municipalities and municipal organizations have passed resolutions opþosing Canada Post plan for clts, or calling for a halt to door-to-door delivery cuts until there isþroper consultation. CUPW hopes you will think about joining and building on these efforts byþas-sing our or your own resolution.

Thqk you very much for considering this request. Thanks as well if your municipality passed an earlier resolution in support of postal banking or improving the Canadian Postal Service Charter. If you would like an electronic version of the resolution, please contact Brigitte Klassen at [email protected]. Please call me at 613-236-7238 if you have any questions or concerns.

In solidarity,

Denis Lemelin National President

Encl.

c.c. National Executive Committee, Regional Executive Committees, National Union Representatives, Regional Union Representatives, Specialists

lbkcope225

Canadhn Union of fustal Wo*ers Tlrûuggleændnæ CLC/CTC.FTQ-UNI Sì/ndbat d€s üa/a¡lleurc ettraailleuses des postes l-afutla@nüntß Æ Page 147 of 282 Agenda Info Item N - February 9, 2015 377, rue Bank Street, Ottawa, Ontario K2P 1Y3 tel./té1.613 236 7238 lax/réléc.613 563 7861

SAVE CANADA POST. STOP THE CUTS

\ilHEREAS Canada Post and the Conservatives are taking an axe to long-treasured postal services - killing good jobs, eliminating door-to-door delivery drastically increasing postage rates and closing, downsizing and reducing hours at post offices:

\üHEREAS Canada Post did not properly consult on these changes, effectively eliminating any opportunity for input from the people who will be most affected; and

WHEREAS closing and downsizing post offices, reducing post office hours, and eliminating door-to-door delivery will reduce service and eliminate thousands ofjobs in communities throughout our country.

\VHEREAS Canada Post offers a public service that needs to be protected;

BE IT RESOLVED THAT the (name of municipality) write a letter to the Minister responsible for Canada Post that calls on the govemment to reverse the changes to services announced by Canada Post, and to look instead for ways to increa¡e service and revenues in areas such as postal banking.

BE IT FURTHER RESOLVED THAT (name of municipality) ask the Federation of Canadian Municipalities to request that the federal government consult with the public about what kind of postal service they need before allowing Canada Post to make such major changes to public postal service.

MAILING INFORMATION

Please send your resolution to: Lisa Raitt, Minister of Transport, Place de Ville, Tower C, 29th Floor, 330 Sparks Street, Ottawa, Ontario, KIA 0N5.

Please send copies of your resolution to: Denis Lemelin, President, Canadian Union of Postal Workers, 377 Bank Street, Ottawa, Ontario, K2P 1Y3

Your Member of Parliament. You can get your MP's narne, phone number and address by calling 1-800 463-6868 (at no charge) or going to the Parliament of Canada website: http ://www.parl. ec. calcommon/index.asp?Lanzuage=E.

Brad Woodside, President, Federation of Canadian Municipalities, 24 Clarence St, Ottawa, Ontario KIN 5P3

lbk cope225

Canadian Union ol Fostal Workers The stuggle æntinuæ CLC/CTC"FTO.UNI Syndicat des tnmilleurc et trarailleuses des postes LelutÞær¡tinæ @ Page 148 of 282 Agenda Info Item N - February 9, 2015

unreasonable and bad for the corporation's business. It would have fevc been wiser and more reasonable for Canada Post to adopt gradual increases Caneta to keep up with rising costs. 3, Make our country the first in the world to eliminate door- to-door delivery.

Canada Post has announced a plan to: Canada Post plans on taking away door- to-door delivery from over five million l. Attack the public postal Canadian households and replacing it network. with community mailbox (CMB) delivery. There is a great deal of Canada Post plans to use more private opposition to this plan, which will create post offices while streamlining the huge problems for many Canadians, public postal network. This means especially seniors and people with closing and downsizing public post mobility issues. Acôording to a recent offices, as well as reducing their hours. poll, sixty per cent of people oppose the Canada Post has closed about 40 urban delivery cuts. In spite of this, Canada and75 rural post offices sine'e2012. Post is determined to wipe out home This is the largest number of closures we mail delivery within a five year period. have seen since the Consen¡atives closed So far, Canada Post has announced its about 1,500 rural and urban post offices plans to convert more than a million in the eighties and nineties. More households. The bulk of conversions will closures are expected. The corporation is occur after the 2015 federal election. The also reviewing all urban ofifices to see if federal govemment fully supports this they can be made smaller and operated major cut to public postal service. with fewer workers. In addition, it is dramaticallyreducing hours of service in 4. Destroy 6OOO to SOOO rural communities. decent jobs.

2, lntroduce huge postage Canada Post would need fewer rate hikes. employees if it goes to community mailbox delivery. It expects to eliminate On March 31,2014, the price of buying 6000 to 8000 positions. Closing and one stamp increased by 59% while the downsizing post offices and reducing price of buyrng a book or post office hours will also reduce the coil of stamps increased by 35%.The number ofjobs in communities price for pre-sorted and incentive letters throughout the country. Our increased by 15% and metred mail communities and our economy cannot increased by l9%. These sudden and afford to lose thousands of decent paylng dramatic increases are unfair, jobs.

Page 149 of 282 Agenda Info Item N - February 9, 2015

The future of Ganada Postal banking Post The Canadian Union of Postal Workers (CUP'ÍÐ believes that our country needs Canada Post and the Conservatives improved financial and banking services should consult on plan to change their and that Canada Post is well placed to public postal service as \¡se know it. The fulfill this need. Moreover, the union public owns Canada Post. They have a thinks that adding financial andbanking right to input. This has not really services at Canada Post will heþ the happened in way. anymeaningñrl corporation preserye public postal Canada Post engaged in some service and generate revenue. CUPV/ is discussions, but they were completely not alone. Close to two-thirds of inadequate. The corporation held invite- Canadians support Canada Post onlymeetings in 46 communities and expanding revenue-generating services conducted a largely online public like bill payments, insurance and consultation on its future, focusing on banking, according to a poll from April cut. Since this time, over 400 2014. Many municipalities like the idea municþalities and municipal too. About 600 municipalities have organizations passed have resolutions or passed resolutions endorsing the addition protesting sent letters the cuts or asking of financial andbanking services at our for a halt until there is meaningfrrl public post office. Not only that, three consultation. Moreover, many former Canada Post Presidents have thousands of Canadians have signed spoken favourably about the corporation petitions and sent messages to their getting more involved in financial Members Parliament (MPs). People of services (i.e. Michael Waren, Andre have asked federal representatives their Ouellet and Moya Greene). In recent to Canada Post to stop cuts and tell the years, Canada Post has even conducted consider alternatives such as postal studies on postal banking that appear to banking. Cutting might help Canada Post indicate that getting into financial with its moneyproblems in the short- services would be "a win-win strategy" term but it is not a good long-term and a'þoven money-maker" for the strategy and it certainly won't improve corporation. This positive assessment the future service ofpostal in our was obtained through an Access to country. The should be corporation Information (ATI) request. following the lead of other postal Unfortunately,Tïl of 811 pages of the adminisfrations by innovating and ATI request were redacted. To date, infroducing new revenue-generating Canada Post President Deepak Chopra services. has refused to release the 811 pages in For more information, go to: their entirety. Learn more. Check otÍWhy Canada Save Needs Postal Banking at Canada htþ s ://www.policyalternatives. calpublic Plsú- ations/reports/why-canada-needs -postal- banking ctupe 1979/cope225

Page 150 of 282 Civic Report #1 - February 9, 2015

BUILDING SERVICES DEPARTMENT

789 Broadway Street, Box 3000 Wyoming, ON NON 1T0 Telephone: 519-845-5420 Toll Free: 1 -866-324-6912 COUNTY OF Fax: 51 9-845-381 7 LAMBTON www.lambtononline.ca R lrjc l Ii-: ll'\/E ii I

JAN 1 b ?ßìir

January 13,2015

Ms. Nancy Wright-Laking, Clerk City of Sarnia P.O. Box 3018 Sarnia, Ontario N7T 7N2

Dear Ms. Wright-Laking:

Please find enclosed a summary of Plumbing Permits issued for the City of Sarnia, currently under the jurisdiction of the Lambton County Building Services Department.

This summary is for the month of December,2014.

Yours truly,

Corrine Nauta Chief Building Official Gounty of Lambton

encl

CN/jr

çaríng # çrowing# Innottatitte Page 151 of 282 Civic Report #1 - February 9, 2015

The following is a summary of the Plumbing Permits issued for the Gity of Sarnia for the month of December,2014=

PERMIT # DESCRIPTION &/OR LOCATION

37276 1894 Clarence St, RP25R4006, Pt 5 Linette Namara 37277 1 325 Hillcrest-Nisbett, RP25R2047, Pt 1 John Morin 37278 720 Christina St N Sarnia Plumbing 37314 1724 Blackwell Rd, RP25R9247, Pt 1 Jordon Dennis 37330 712 Remington Crt, Plan 25M36, Lot 48 Great Lakes Homes 37331 215 Meadowlark Lane, Plan25M22, Lot 55 Henderson Builders Ltd 37334 6429 Brigden Rd, Con 9, Pt Lot 19 Fred Van Reenan 37337 1726 Smith Lane, RP25R7818, Pt 1 Daniel Sapone 37338 763 Chester St, Con 4, E Pt Lot 16 Alliance Fabricating Ltd 37339 1654 London Line, Con 7, E Pt Lot 14 Johlins Holding 37340 137 Sandpiper Dr, Plan 25M52, Lot 23 Ritiac Construction Ltd 37343 400 Devine St, Plan 77, Pl Lot 48 lstvan Nemeth 37344 1249London Rd, RP25R1858, Pt 1 Vince Begin 37345 189 Euphemia St N, Plan 14, Lot 144 Habitat for Humanity 37346 18 Dufferin Pl, Plan 314,Lot382 Keith Smereka

Page 152 of 282 By-Law #1 - February 9, 2015

BY-LAW NUMBER ______OF 2015 OF THE CITY OF SARNIA

“A By-Law to Authorize an Agreement with 1528424 Ontario Ltd.” (Re: Patio Licence – Paddy Flaherty’s Irish Pub)

WHEREAS it is deemed expedient that The Corporation of the City of Sarnia enter into an Agreement with 1528424 Ontario Ltd..

NOW THEREFORE the Municipal Corporation of The Corporation of the City of Sarnia enacts as follows:

1. The Corporation of the City of Sarnia is authorized to enter into a Licence Agreement with 1528424 Ontario Ltd., in the general form attached to this By-Law.

2. The Mayor and Clerk are authorized to execute such Licence Agreement and to affix to it the Corporate Seal of The Corporation of the City of Sarnia.

3. This By-Law comes into force and effect upon finally being passed.

FINALLY PASSED this 9th day of February, 2015.

______Mayor

______Clerk

Page 153 of 282 By-Law #1 - February 9, 2015

LICENCE AGREEMENT

BETWEEN:

THE CORPORATION OF THE CITY OF SARNIA ("City")

and

l.528424 ONTARIO LTD. o/a Paddy Flaherty's Irish Pub ("Company")

WHEREAS the Company, or its predecessors, has been using the untravelled portion of highway identified as "Parcel #2" on Schedule "4" to this Agreement ( "Site"), since March 9th, 1998;

AND WHEREAS the Company has requested permission to continue to use the untravelled poftion of the highway;

NOW THIS AGREEMENT WITNESSETH that in consideration of the terms herein, the parties agree as follows:

1. The Company may use the Site forthe purpose of an open-air patio bar, and all landscaping and walkways necessary in support of an open-air patio bar, and for no other purpose without the written consent of the City Engineer.

2. This licence shall be deemed to commence on January 1't, 2015 for a fee of one dollar ($1.00). This licence may be cancelled at any time for any reason upon the City Engineer giving 90 days written notice.

3. The Company shall pay the property taxes applicable to the Site.

Page 154 of 282 By-Law #1 - February 9, 2015

4. The Company shall comply with all municipal by-laws and provincial or federal acts and regulations which affect the Site and specifically shall meet all requirements stipulated by the Alcohol and Gaming Commission of Ontario (A.G.C.O.).

5. The Company shall indemnify and save harmless the City from any costs, charges or damages to which the City may be put or suffer by reason of breach of any by-law, act or regulation.

6. The Company shall not commit or permit to be committed any kind of nuisance or offensive acts or misconduct on the Site.

7. The Company accepts the Site in its present condition. Prior to any changes to the Site the Company shall submit drawings and plans and applicable fees to the City Engineer, and any other applicable department, for written approval and any necessary permits.

8. The Site shall be maintained by the Company and operated in a condition of first-class appearance and safety, and to a standard at least equal to parks operated by the City.

9. The Company shall indemnify and save harmless the City with respect to all claims arising out of the Company's use of the Site.

10. The Company shall give the City a certificate of insurance, showing coverage of $2,000,000 per incident and showing the City as an additional insured, upon signing this Licence and annually thereafter. The minimum coverage is subject to change as determined by the City Solicitor, acting reasonably.

Page 155 of 282 By-Law #1 - February 9, 2015

11. The Company acknowledges this licence is non-exclusive. Accordingly, the City may enter the propefty at any time for any purpose. The Company acknowledges the existence of a municipal water line within the Site and acknowledges the City may need to undertake repairs to this service. The City shall give reasonable notice (except in an emergency); and do repairs as expeditiously as possible; and shall restore the Site to as nearly as possible to the condition it was in before the repairs.

L2. Upon this licence being surrendered or terminated the Company shall peaceably surrender and yield up the Site to the City and shall restore the surface of the Site to the reasonable satisfaction of the City Engineer.

13 y g i I i An -not i ce+eq ui red-to- be ven-to tì e Citys h a I be s uff ei ently - given if delivered or if sent by registered mail addressed to the City:

c/o City Clerk, City Hall 255 North Christina Street P.O. Box 3018 Sarnia, ON N7T 7N2 Fax 519-332-3995

Any notice required to be given to the Company shall be sufficiently given if delivered or if sent by registered mail addressed to:

7528424 Ontario Ltd. ola Paddy Flaherty's lrish Pub 130 Seaway Road Sarnia, ON N7T 845 and such notice so mailed shall be deemed to have been received on

Page 156 of 282 By-Law #1 - February 9, 2015

the fifth day after the date on which it shall have been mailed.

t4. The Company shall be responsible for all grass cutting.

15. This Licence is not transferable.

IN WITNESS WHEREOF the parties hereto have set their hands and seals this _ day of January, 20L5.

THE CORPORATION OF THE CITY OF SARNIA

Mayor

Glerk-

24 ONTARIO LTD. ola P'âd Flaherty's lrish Pub

Scott Dargie

I have authority to bind the Company.

Doc: L:\I-AW CLERK\AGREE\PADDY FI.AHERTYS LICENCE 2015.AD (FILE #03-130)

Page 157 of 282 ¿ t By-Law #1 - February 9, 2015

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I I I I I I _ nÊsr sEE@ i _ I I I lt u PARKING u LOT u n u u lt STOKE'S BAY u CRILL E BAR u u I u I ut tìt äo RESTAURANT

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nuuuut uutì t ut ììrtrììlììì unut ut ìllll ut \l I uì ut ut uo u lu .¡- SARNIA u ut l.rJt HARBOUR u ltì I ru s I uì -L I n T I nt N .T S. 1997 PLAI{NING ANO DEVELOPMENT DEPARTMENT. MAY Page 158 of 282 By-Law #2 - February 9, 2015

BY-LAW NUMBER ______OF 2015 OF THE CITY OF SARNIA

“A By-Law to Authorize the Amendment of By-Law 128 of 2011”

(Re: Taxi By-Law )

WHEREAS the Municipal Council of The Corporation of the City of Sarnia deems it advisable to amend By-Law Number 128 of 2011 of the City of Sarnia, being "A By-Law to Regulate and Licence Taxis and other Vehicles for Hire"

NOW THEREFORE the Municipal Council of The Corporation of the City of Sarnia enacts as follows:

1. Section 4 is hereby repealed and replaced with the following:

“An Owner's Licence shall expire on December 31st next following the issuance of the licence and shall be renewed annually by filing an application with the Chief of Police before January 31st of the next year in the form prescribed by the Chief of Police along with the prescribed fee."

2. Appendix “A” is hereby repealed and replaced with the following:

Appendix "A" TARIFF OF RATES FOR TAXIS All rates include 13% HST

1. Metered Rates: For trips in the City of Sarnia or within 5 kilometres thereof: a) Flag Drop- not more than $4.22 *Flag Drop rate for senior citizens aged 65 and older- $3.41 b) For each 1/10th of a kilometre traveled or part thereof, not more than twenty-three point five seven cents ($0.2357). c) Waiting time while already engaged in metered service shall not be more than Sixteen Dollars and thirty-six cents ($16.36) per hour, charged rateable as calculated by the taxi meter.

2. Non Metered Rates for Waiting ("Standing" Time): Any person wishing to engage a taxi prior to or continue to engage a taxi after having completed metered service, shall pay a

Page 159 of 282 By-Law #2 - February 9, 2015

rate of not more than Twenty Nine Dollars and seventy-four cents ($29.74) per hour of standing time. The rate will be charged in one quarter hour (15 minutes) increments at the rate of Seven Dollars and forty-three point five cents ($7.435) for each one quarter hour or part thereof.

3. Multiple Destinations: When two or more passengers are carried from a common starting point to two or more destinations, the fares to be paid by such passengers shall be regulated as follows: The first passenger(s) disembarking shall pay the tariff charge thereafter registered from the common starting point to the moment of stop. The passenger(s) next disembarking shall pay the tariff charge from the moment of the last stop to the moment of stop at disembarking, and in a like manner until all passengers have disembarked. Whenever two or more passengers disembark at the same place, each shall pay his proportionate share of the tariff charge registered at the point where they disembark.

4. Multiple Starting Points: Where two or more passengers are carried from several starting points to a common destination, the fares to be paid by such passengers shall be registered as follows: Each passenger shall pay his proportionate share of the one tariff.

5. Annual Adjustment: An adjustment to these rates shall be allowed in January of each year, beginning in January 2016, based on the annual CPI as determined by the City Treasurer.

3. This By-Law comes into force and effect upon being finally passed.

Page 160 of 282 By-Law #2 - February 9, 2015

FINALLY PASSED this 9th day of February, 2015.

______Mayor

______City Clerk

Page 161 of 282 Page 162 of 282 By-Law #3 - February 9, 2015 BY-LAW NUMBER ______OF 2015 OF THE CITY OF SARNIA

“A By-Law to amend the Official Plan for the City of Sarnia”

(Re: 129, 135, 137, 141, 143 Crawford Street)

WHEREAS the Council of The Corporation of the City of Sarnia deems it advisable to adopt AMENDMENT NO. 56 to the Official Plan for the City of Sarnia.

NOW THEREFORE the Municipal Council of The Corporation of the City of Sarnia, in accordance with the provisions of Sections 17 and 21 of the Planning Act, R.S.O. 1990, c.P.13, as amended, hereby enacts as follows:

1. That Amendment No. 56 to the Official Plan for the City of Sarnia, comprising the explanatory text is hereby adopted.

2. That the Clerk is hereby authorized and directed to make application to the County of Lambton for approval of the aforementioned Amendment No. 56 to the Official Plan for the City of Sarnia, and to provide such documentation as is required pursuant to Subsection 17(7) of the Planning Act, R.S.O. 1990, c.P.13, as amended.

3. This By-law shall come into force and take effect on the day of the final passing hereof.

FINALLY PASSED this 9th, day of February, 2015.

______Mayor

______City Clerk

Page 163 of 282 By-Law #3 - February 9, 2015

AMENDMENT NO. 56

TO THE OFFICIAL PLAN

FOR THE

CITY OF SARNIA

Page 164 of 282 By-Law #3 - February 9, 2015 AMENDMENT NO. 56 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA

INDEX PAGE

County Approval 1

Adoption and Certification 2

PART A - THE PREAMBLE 3

1.0 Title 3

2.0 Relevant Parts 3

3.0 Purpose 3

4.0 Location 3

5.0 Basis 4

PART B - THE AMENDMENT 5

1.0 Details of the Amendment 5

2.0 Implementation and Interpretation 5

3.0 Effect 5

PART C - THE APPENDICES 6

APPENDIX I: SCHEDULE “A” - LOCATION OF SITE

APPENDIX II: PLANNING ANALYSIS (with attachments)

APPENDIX III: PUBLIC MEETING Excerpt of the Minutes of Council Meeting

APPENDIX IV: PUBLIC NOTIFICATION

Page 165 of 282 By-Law #3 - February 9, 2015

AMENDMENT NO. 56 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA

This Amendment No. 56 to the Official Plan for the City of Sarnia, which has been adopted by the Council of the Corporation of the City of Sarnia, is hereby approved in accordance with Sections 17 and 21 of the Planning Act, R.S.O. 1990, as Amendment No. 56 to the Official Plan for the City of Sarnia.

______Date Dave Posliff Manager of Planning and Development County of Lambton

Page 166 of 282 By-Law #3 - February 9, 2015

AMENDMENT NO. 56 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA 2

ADOPTION

The attached explanatory text, constituting Amendment No. 56 to the Official Plan for the City of Sarnia was adopted by the Council of the Corporation of the City of Sarnia by By-law Number______in accordance with the provisions of Sections 17 and 21 of the Planning Act, R.S.O. 1990, as amended, on the _____ day of ______2015.

______MAYOR SOLICITOR/CLERK

CERTIFICATION

I hereby certify that this document is the Duplicate Original of Amendment No. 56 to the Official Plan for the City of Sarnia, as adopted by By-law No. ______of the Corporation of the City of Sarnia on the _____ day of ______2015.

______SOLICITOR/CLERK

Page 167 of 282 By-Law #3 - February 9, 2015

AMENDMENT NO. 56 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA 3

PART A - THE PREAMBLE

A 1.0 TITLE

The title of this amendment is Amendment 56 to the Official Plan for the City of Sarnia, hereinafter called Amendment 56.

A 2.0 RELEVANT PARTS

PART A - THE PREAMBLE does not constitute part of this amendment.

PART B - THE AMENDMENT constitutes Amendment 56 to the Official Plan for the City of Sarnia.

PART C - THE APPENDICES which is also attached does not constitute part of this amendment and is comprised of the following:

Appendix I - Schedule “A” – Location of Site Appendix II - The Planning Analysis Appendix III - Council Minutes Appendix IV - Public Notification

A 3.0 PURPOSE

The Applicants are requesting an amendment to the City of Sarnia Official as it affects the subject site by amending the designation of the subject lands to permit high-density land uses.

A 4.0 LOCATION

The subject properties are located on the west side of Crawford Street immediately south of the present Vision Nursing Home site, south of Wellington Street and are identified municipally as 129, 135, 137, 141, 143 Crawford Street.

Page 168 of 282 By-Law #3 - February 9, 2015

AMENDMENT NO. 56 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA 4

A 5.0 BASIS

The proposed change in land use designation is in keeping with the fundamental concept in municipal planning that development should be permitted in designations and zones that will not negatively impact surrounding residential neighbourhoods in the City. The proposed expansion of Vision Nursing Home parking onto the subject lands will be in line with the buildings already developed on the site.

We do not anticipate the proposed use to have any negative impact on the existing residential uses in the vicinity. The planning evaluation of the proposal leads to the conclusion that the proposed development:

- is consistent with the Provincial Policy Statement; - is consistent with the intent and purpose of the City of Sarnia Official Plan; - is compatible with the existing residential development in the immediate area; - is an appropriate re-use of the land to complement the existing nursing home development; and, - it represents good planning.

Page 169 of 282 By-Law #3 - February 9, 2015

AMENDMENT NO. 56 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA 5

PART B - THE AMENDMENT

All of this part of the document entitled Part B - The Amendment, consisting of the following text and Schedule constitutes Amendment No. 56 to the Official Plan for the City of Sarnia.

B 1.0 DETAILS OF THE AMENDMENT

The Official Plan will be amended as follows:

“That Section 2.3.2.2 be amended by adding a new subsection 2.3.2.4.19 as follows:

2.3.2.4.19 Notwithstanding the policies contained in Subsection 2.3.2.2.14, the properties designated urban residential on lands known municipally as 129, 135, 137, 141, 143 Crawford Streets, may also be used for high-density land uses on the subject lands.”

B 2.0 IMPLEMENTATION AND INTERPRETATION

Amendment 56 will be implemented and interpreted in accordance with the provisions contained in Section 6.2 of the City of Sarnia Official Plan.

B 3.0 EFFECT

Upon approval of Amendment 56 by the County of Lambton, the subject property may also be used high- density land uses.

Page 170 of 282 By-Law #3 - February 9, 2015

AMENDMENT NO. 56 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA 6

PART C - THE APPENDICES

APPENDIX I: SCHEDULE “A” - LOCATION OF SITE

APPENDIX II: PLANNING REPORT TO COUNCIL (with attachments)

APPENDIX III: PUBLIC MEETING Excerpt of the Minutes of Council Meeting

APPENDIX IV: PUBLIC NOTIFICATION

Page 171 of 282 By-Law #3 - February 9, 2015

APPENDIX I: LOCATION OF SITE

Page 172 of 282 By-Law #3 - February 9, 2015

APPENDIX II – PLANNING REPORT TO COUNCIL

Page 173 of 282

BY-LAW NUMBER ______OF 2015 OF THE CITY OF SARNIA

“A By-Law to amend the Official Plan for the City of Sarnia ”

(Re: 129, 135, 137, 141, 143 Crawford Street ) By-Law #3 - February 9, 2015

READINGS:

FIRST: February 9th, 2015

SECOND: February 9th, 2015

THIRD: February 9th, 2015

Page 174 of 282

THE CORPORATION OF THE CITY OF SARNIA (appropriate department) City Hall Sarnia, Ontario N7T 7N2 By-Law #4 - February 9, 2015 BY-LAW NUMBER ______OF 2015 OF THE CITY OF SARNIA

“A By-Law to amend the Official Plan for the City of Sarnia”

(Re: 129, 135, 137, 141, 143 Crawford Street )

WHEREAS it is deemed expedient that The Corporation of the City of Sarnia adopts AMENDMENT NO. 1 to the new Official Plan for the City of Sarnia.

NOW THEREFORE the Municipal Council of The Corporation of the City of Sarnia in accordance with the provisions of Sections 17 and 21 of the Planning Act, R.S.O. 1990, c.P.13, as amended, hereby enacts as follows:

1. That Amendment No. 1 to the new Official Plan for the City of Sarnia, comprising the explanatory text is hereby adopted.

2. That the Clerk is hereby authorized and directed to make application to the County of Lambton for approval of the aforementioned Amendment No. 1 to the new Official Plan for the City of Sarnia, and to provide such documentation as is required pursuant to Subsection 17(7) of the Planning Act, R.S.O. 1990, c.P.13, as amended.

3. This By-law shall come into force and take effect on the day of the final passing hereof.

FINALLY PASSED this 9th, day of February, 2015.

______Mayor

______City Clerk

Page 175 of 282 By-Law #4 - February 9, 2015

AMENDMENT NO. 1

TO THE OFFICIAL PLAN

FOR THE

CITY OF SARNIA

Page 176 of 282 By-Law #4 - February 9, 2015 AMENDMENT NO. 1 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA

INDEX PAGE

County Approval 1

Adoption and Certification 2

PART A - THE PREAMBLE 3

1.0 Title 3

2.0 Relevant Parts 3

3.0 Purpose 3

4.0 Location 3

5.0 Basis 4

PART B - THE AMENDMENT 5

1.0 Details of the Amendment 5

2.0 Implementation and Interpretation 5

3.0 Effect 5

PART C - THE APPENDICES 6

APPENDIX I: SCHEDULE “A” - LOCATION OF SITE

APPENDIX II: PLANNING ANALYSIS (with attachments)

APPENDIX III: PUBLIC MEETING Excerpt of the Minutes of Council Meeting

APPENDIX IV: PUBLIC NOTIFICATION

Page 177 of 282 By-Law #4 - February 9, 2015

AMENDMENT NO. 1 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA

This Amendment No. 1 to the new Official Plan for the City of Sarnia, which has been adopted by the Council of the Corporation of the City of Sarnia, is hereby approved in accordance with Sections 17 and 21 of the Planning Act, R.S.O. 1990, as Amendment No. 1 to the Official Plan for the City of Sarnia.

______Date Dave Posliff Manager of Planning and Development County of Lambton

Page 178 of 282 By-Law #4 - February 9, 2015

AMENDMENT NO. 1 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA 2

ADOPTION

The attached explanatory text, constituting Amendment No. 1 to the Official Plan for the City of Sarnia was adopted by the Council of the Corporation of the City of Sarnia by By-law Number ______in accordance with the provisions of Sections 17 and 21 of the Planning Act, R.S.O. 1990, as amended, on the __ day of ______2015.

______MAYOR CLERK

CERTIFICATION

I hereby certify that this document is the Duplicate Original of Amendment No. 1 to the Official Plan for the City of Sarnia, as adopted by By-law No. ______of the Corporation of the City of Sarnia on the _____ day of ______2015.

______CLERK

Page 179 of 282 By-Law #4 - February 9, 2015

AMENDMENT NO. 1 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA 3

PART A - THE PREAMBLE

A 1.0 TITLE

The title of this amendment is Amendment 1 to the Official Plan for the City of Sarnia, hereinafter called Amendment 1.

A 2.0 RELEVANT PARTS

PART A - THE PREAMBLE does not constitute part of this amendment.

PART B - THE AMENDMENT constitutes Amendment 1 to the Official Plan for the City of Sarnia.

PART C - THE APPENDICES which is also attached does not constitute part of this amendment and is comprised of the following:

Appendix I - Schedule “A” – Location of Site Appendix II - The Planning Analysis Appendix III - Council Minutes Appendix IV - Public Notification

A 3.0 PURPOSE

The Applicants are requesting an amendment to the new City of Sarnia Official as it affects the subject site by amending the official plan designation to permit high- density land uses.

A 4.0 LOCATION

The subject properties are located on the west side of Crawford Street immediately south of the present Vision Nursing Home site, south of Wellington Street and are identified municipally as 129, 135, 137, 141 & 143 Crawford Street.

Page 180 of 282 By-Law #4 - February 9, 2015

AMENDMENT NO. 1 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA 4

A 5.0 BASIS

The proposed change in land use designation is in keeping with the fundamental concept in municipal planning that development should be permitted in designations and zones that will not negatively impact surrounding residential neighbourhoods in the City. The proposed expansion of Vision Nursing Home parking lot onto the subject lands will be in keeping with the previous building expansions and complement the overall function of the site.

It is not anticipated that the proposed use will have a negative impact on existing residential uses in the vicinity. The planning evaluation of the proposal leads to the conclusion that the proposed development:

- is consistent with the Provincial Policy Statement; - is consistent with the intent and purpose of the City of Sarnia Official Plan; - is compatible with the existing residential development in the immediate area; and, - represents good planning.

Page 181 of 282 By-Law #4 - February 9, 2015

AMENDMENT NO. 1 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA 5

PART B - THE AMENDMENT

All of this part of the document entitled Part B - The Amendment, consisting of the following text and Schedule constitutes Amendment No. 1 to the Official Plan for the City of Sarnia.

B 1.0 DETAILS OF THE AMENDMENT

The Official Plan will be amended as follows:

“That the designation of the lands known municipally as 129, 135, 137, 141 & 143 Crawford Streets as shown on Map 7 – Land Use Plan of the Official Plan, be changed from “Urban Residential” to “Apartment Residential””.

B 2.0 IMPLEMENTATION AND INTERPRETATION

Amendment 1 will be implemented and interpreted in accordance with the provisions contained in Section 7.3 of the new City of Sarnia Official Plan.

B 3.0 EFFECT

Upon approval of Amendment 1 by the County of Lambton, the subject property may also be used high-density land uses.

Page 182 of 282 By-Law #4 - February 9, 2015

AMENDMENT NO. 1 TO THE OFFICIAL PLAN FOR THE CITY OF SARNIA 6

PART C - THE APPENDICES

APPENDIX I: SCHEDULE “A” - LOCATION OF SITE

APPENDIX II: PLANNING REPORT TO COUNCIL (with attachments)

APPENDIX III: PUBLIC MEETING Excerpt of the Minutes of Council Meeting

APPENDIX IV: PUBLIC NOTIFICATION

Page 183 of 282 By-Law #4 - February 9, 2015

APPENDIX I: LOCATION OF SITE

Page 184 of 282 By-Law #4 - February 9, 2015

APPENDIX II – PLANNING REPORT TO COUNCIL

Page 185 of 282 By-Law #4 - February 9, 2015

APPENDIX III: PUBLIC MEETING

Page 186 of 282 By-Law #4 - February 9, 2015

APPENDIX IV – PUBLIC NOTIFICATION

Page 187 of 282

BY-LAW NUMBER ______OF 2015 OF THE CITY OF SARNIA

“A By-Law to amend the Official Plan for the City of Sarnia”

(Re: 129, 135, 137, 141, 143 Crawford Street) By-Law #4 - February 9, 2015

READINGS:

FIRST: February 9th, 2015

SECOND: February 9th, 2015

THIRD: February 9th, 2015 Page 188 of 282

THE CORPORATION OF THE CITY OF SARNIA (appropriate department) City Hall Sarnia, Ontario N7T 7N2

By-Law #5 - February 9, 2015

BY-LAW NUMBER ______OF 2015 OF THE CITY OF SARNIA

“A By-Law to Amend By-law Number 85 of 2002” (Re: 129, 135, 137, 141, 143 Crawford Street)

WHEREAS it is deemed expedient that The Corporation of the City of Sarnia amend By-law Number 85 of 2002 of the City of Sarnia; and

WHEREAS the provisions of this By-law conform to the City of Sarnia Official Plan (as amended); and

NOW THEREFORE the Municipal Council of The Corporation of the City of Sarnia enacts as follows:

1. Schedule “A” attached hereto (being a description of the lands affected by this By-law) is hereby declared to form part of this By-law.

2. Schedule “A” of Zoning By-law 85 of 2002 (Zoning Map Part 57) be amended by changing the zone symbol for the area shown on Schedule “A” from Urban Residential 2-1 (UR2-1) Zone to an Urban Residential 5- 21 (UR5-21) Site Zone, to permit high-density land uses on the subject lands.

3. Subject to Subsections 34[19], [21] and [30] of the Planning Act, R.S.O., this By-law comes into force and effect on the day it is finally passed.

FINALLY PASSED this 9th day of February, 2015.

______Mayor

______City Clerk

Page 189 of 282 By-Law #5 - February 9, 2015

SCHEDULE “A”

Page 190 of 282 BY-LAW NUMBER ______OF 2015 OF THE CITY OF SARNIA

“A By-Law to amend By-law Number 85 of 2002 of the City of Sarnia” (Re: 129, 135, 137, 141 & 143 Crawford Street )

By-Law #5 - February 9, 2015 READINGS:

FIRST: February 9th, 2015

SECOND: February 9th, 2015

THIRD: February 9th, 2015

THE CORPORATION OF THE CITY OF SARNIA Planning and Building Department City Hall Sarnia, Ontario N7T 7N2

Page 191 of 282

Page 192 of 282 By-Law #6 - February 9, 2015

BY-LAW NUMBER 97 OF 2013 OF THE CITY OF SARNIA

“A By-Law to Authorize Drainage Works within the Clark Drain and Branches in the City of Sarnia”

(Re: Clark Drain and Branches)

WHEREAS the Council of the City of Sarnia in the County of Lambton in accordance with the provisions of the Drainage Act, R.S.O. 1990, c.D.17, s.78 as amended, requests that the following lands and roads may be drained by a drainage works in Lots 12 to 17, Concession 8, Lots 5 to 10, Concession 9 and Lots 43 to 45, Front Concession of the City of Sarnia.

AND WHEREAS the Council of the City of Sarnia in the County of Lambton has procured a report made by Mr. Tom Marentette, P.Eng., of Dillon Consulting Limited and the report is attached hereto and forms part of this By- Law;

AND WHEREAS the estimated total cost of constructing the drainage works is FIVE HUNDRED FIFTEEN THOUSAND FIVE HUNDRED ($515,500.00);

AND WHEREAS the sum of THREE HUNDRED SEVENTY FIVE THOUSAND EIGHT HUNDRED EIGHT ($375,808.00) is the amount to be contributed by the municipality for construction of the drainage works;

Page 193 of 282 By-Law #6 - February 9, 2015

AND WHEREAS the sum of NINETEEN THOUSAND TWO HUNDRED TWENTY SEVEN ($19,227.00) is the amount to be contributed by the Ministry of Transportation for construction of the drainage works;

AND WHEREAS the sum of TWELVE THOUSAND NINE AND ELEVEN ($12,011.00) is the amount to be contributed by the County of Lambton for construction of the drainage works;

AND WHEREAS the Council of the City of Sarnia is of the opinion that the drainage of the area is desirable;

NOW THEREFORE the Council of the City of Sarnia, pursuant to the Drainage Act, enacts as follows:

1. The report dated June 20, 2013 and attached hereto is hereby adopted and the drainage works as therein indicated and set forth is hereby authorized, and shall be completed in accordance therewith.

2. The Corporation of the City of Sarnia may borrow on the credit of the Corporation the amount of $515,500.00, being the amount necessary for construction of the drainage works.

3. The Corporation may issue debentures for the amount borrowed less the total amount of, (a) grants received under section 85 of the Act;

Page 194 of 282 By-Law #6 - February 9, 2015

(b) commuted payments made in respect of lands and roads assessed within the municipality; (c) money paid under subsection 61(3) of the Act; and (d) money assessed in and payable by another municipality, and such debenture shall be made payable within TEN (10) years from the date of the debenture and shall bear interest at a rate not higher than the rate charged by the Ontario Municipal Improvement Corporation on the date of sale of such debenture.

4. For paying the amount of $375,808.00 being the amount assessed upon the lands and roads belonging to or controlled by the municipality, a special rate sufficient to pay the amount assessed plus interest thereon shall be levied upon the whole rateable property in the City of Sarnia in each year for TEN (10) years after the passing of this by-law to be collected in the same manner and at the same time as other taxes are collected.

5. All assessments of $100.00 or less are payable in the first year in which the assessment is imposed.

Page 195 of 282 By-Law #6 - February 9, 2015

This By-Law comes into force and effect on the final passing thereof and may be cited as the “Clark Drain and Branches By-Law.”

FIRST READING October 7, 2013

SECOND READING October 7, 2013

PROVISIONALLY ADOPTED this 7th day of October, 2013.

______Mayor

______City Solicitor/Clerk

THIRD READING February 9, 2015

FINALLY PASSED this 9TH day of February, 2015.

______Mayor

______Clerk

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Page 277 of 282 Page 278 of 282 By-Law #7 - February 9, 2015

BY-LAW NUMBER ______OF 2015 OF THE CITY OF SARNIA

“A By-Law to Dedicate Land in the City of Sarnia as part of Brenchley Street”

(Re: Brenchley Street 1’ reserve)

WHEREAS it is deemed expedient that The Corporation of the City of Sarnia dedicate certain lands as public highway forming part of Brenchley Street in the City of Sarnia;

NOW THEREFORE the Municipal Council of The Corporation of the City of Sarnia enacts as follows:

1. The 1 foot reserve, on Plan 296, Sarnia, and identified as PIN 43217-0139 lands, is hereby dedicated as a public highway and forms part of Brenchley Street in the City of Sarnia.

2. This By-Law comes into force and effect upon being registered in the Land Registry Office for the Registry Division of Lambton.

FINALLY PASSED this 9th day of February, 2015.

______Mayor

______City Clerk

Page 279 of 282 Page 280 of 282 By-Law #8 - February 9, 2015

BY-LAW NUMBER ___ OF 2015 OF THE CITY OF SARNIA

“A By-law to Confirm the Proceedings of Council at its Meeting held on The 9th Day of February, 2015” (Re: Confirming By-Law)

WHEREAS Section 5 (1) of The Municipal Act, 2001, as amended, provides that the powers of a municipality shall be exercised by its Council;

AND WHEREAS Section 5 (3) of The Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF SARNIA ENACTS AS FOLLOWS:

1. All actions of the Council of the Corporation of the City of Sarnia at its meeting held on February 9, 2015 in respect to every report, resolution or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed by by-law as if each report, resolution or other action was adopted, ratified and confirmed by its separate by-law.

2. The Mayor and the proper officers of the Corporation of the City of Sarnia are hereby authorized and directed to do all things necessary to give effect to the said actions of the Council of the Corporation of the City of Sarnia referred to in section 1.

Page 281 of 282 By-Law #8 - February 9, 2015

This By-law comes into force and effect upon finally being passed.

FINALLY PASSED this 9th day of February, 2015.

______Mayor

______City Clerk

Page 282 of 282