l ' '!\) .. ~ - . t SEPTEMBER 1987 VoLUME 3, NuMBER 11 • CoNTENTS • NEWS AND ANNOUNCEMENTS • NEW APPLE PRODUCTS News AND ANNOUNCEMENTS On August 11, Apple announced several new products for the Macin­ New Apple Products tosh product line. The table below lists the products and their expected HyperCard, MultiFinder ...................... 93 release dates. Summaries of the announcements follow the table. lmageWriter LQ, EtherTalk ................ 96 Apple Share PC .................................. 96 Product Date Available Apple File Exchange Software ........... 96 AppleFax Modem ............................... 97 HyperCard August 1987 IBM Announcements: MultiFinder September 1987 PS/2 Models 25, 80 ............................ 97 AppleFax Modem Third Quarter 1987 PS/2 Model 50 ................................... 98 ImageWriter LQ Fourth Quarter 1987 New Printers EtherTalk Fourth Quarter 1987 Toshiba P-321-SL .............................. 98 AppleS hare PC First Quarter 1988 Hewlett -Packard PaintJet.. ................ 98 Apple File Exchange First Quarter 1988 Special Orders; Special Terms ................ 99 Sony Color Monitor .................................. 99 '-HyperCard MacWrite 4.6 Upgrade ............................. 99 In spite of what you might guess about HyperCard from its name, it is I Minnesota in Apple's Challenge 2000 ...... 99 not a hardware product designed to make your Mac run faster. Hyper­ Users Group: IBM ................................... 99 Card is software you can use to customize storage and retrieval of infor­ mation (both text and graphics); to use it your machine must have at MA MicRo AsK least 1 Mbyte of RAM. In September, HyperCard will be bundled free MS Wordllmagewriter II Label Tips .......... 94 with every new Mac and sold separately for $34. SHoRT CouRses HyperCard treats information as something that is stored on an index I Fall Quarter 1987 ................................... 100 card. Each card can contain up to 32K of information. A collection of cards is called a stack. The number of cards you can have is limited The Microcomputer Newsletter is published monthly I only by the amount of available disk storage. To retrieve information, t7t the Microcomputer and WorkStation Systems Group, a part of the University of Minnesota's Academic Computing you use the mouse or cursor keys to search through a stack. You can f Services and Systems department (ACSS). The University use buttons to link or associate information on different cards. We of Minnesota is committed to the policy that all persons expect that third-party developers will create and sell ready-made stacks should have equal access to its programs, facilities, and em­ (called stackware), and that some of you will want to create your own ployment without regard to race, religion, color, sex, national origin, handicap, age, veteran status, or sexual orientation. stacks. You create or customize a stack with a scripting language that is included with HyperCard. HyperCard comes with an on-line help stack, The MicrocomputerNewsletterwas produced on an Apple a "desktop stack" for an address file, datebook, "to do" list, calendar, Macintosh II running MacWrite, MS Word, FuiiPaint, MacDraw, and PageMaker software. Camera-ready filing cabinet, a phone dialer (for the Apple Personal Modem), a stack newsletter crJr1J was printed on an Apple LaserWriter Plus. of USA and Canadian area codes with major cities and time zones, and idea stacks with stack templates, card designs, and so on. Direct comments and subscription cancellations, changes, and additions to the editors at the address on the closing page. Subscriptions are free. Permission to copy for '- MultiFinder noncommercial purposes is granted, provided proper The MultiFinder is Apple's first generation multitasking operating acknowledgment is given; the editors request a copy of the system for the Macintosh. With the MultiFinder you can have more document or record in which our material appears. © 1987 UNVERSITY OF MINNESOTA ..NEWS ANDANNOUNCEMENI'S CONI'INUED ON .................. PAGE 96 • you set the top margin to 0.1, some lines won't print; this AsKMAMicRo situation applies to all text, not just to labels. (For your other Q I got the latest version of Microsoft Word, version 3.01, printing needs, you may find it useful to know that Imagewriter " and I'm using the merge feature to print labels on my 2.3 accepts Top Margin settings of either 0 or .5 inches but will Imagewriter II, and I've had nothing but problems. I get error not accept any numbers between 0 and .5. In contrast, with the messages saying I have too many commas in my data flle. Imagewriter 2.6 you cannot use 0 as a top margin setting; When I do print, the printer skips labels and only prints the last version 2.6 requires at least a .5 setting.) line of every address. To complicate matters, I have some addresses that are three and four lines long. Is there any way I Another problem with the manual is its suggestion that you can print them together? leave the Page Width setting at 8.5 inches and change the Left Margin to 0.2. Wrong. You must set the left margin to at least A . We've found that setting up labels in Microsoft Word .3 inches. • frequently requires the trial-and-error process. To further complicate the process, Word's reference manual has • Using Print Merge some errors, and the latest Imagewriter driver (version 2.6) does To print labels you must create two documents: a data docu­ not properly print merged labels with the new Microsoft Word ment and a main document. The data document contains all of 3.01 update. To answer your questions we'll first review the names and addresses you want to merge. No matter what software incompatibility problems with Word 3.01 and cover size label you use, the data document will always look the two manual errors. Next, we will give you a quick lesson on same. You can name your data document whatever you like, how to create the merge documents and set up labels for the for example: addresses. The main document consists almost popular l-inch size. Finally, we'll show you how to create a entirely of field names (place holders) to show where the data document that will let you print merge your addresses whether information will go; it gets data information from the data they have three, four, or five lines. We won't cover Macintosh document. Formatting commands, such as font changes and or Word basics in our answer. Since you are tackling a more margins, are also part of a main document. advanced feature like labels, we assume you already understand the Macintosh interface and are familiar with Word's File and • Data Document Format pull-down menus. Your first step is to create a data document. All data documents must conform to very exact format rules. The first line of the • Incompatibility Problems data document must contain the names of all the fields you want The latest Imagewriter driver (version 2.6) does not work to use, such as state. Word calls this first line a header record. properly with Microsoft Word 3.01's merge labels feature. The On the succeeding lines you type your address data records. version 2.6 problem is that if you use the custom-size feature to Sample 1 below shows a data document with two records; line define the size of your label, the Imagewriter II skips two labels one shows the header record. Whenever we used the for every one it prints. <Return> key, you see the 'II symbol. Word 3.01 comes on a disk that has an old version of the DATA DocUMENT: SAMPLE 1 operating system, including thelmagewriter 2.3 driver. Gener­ fname, !name, street, city, state, zip'll ally, we recommend that you use the latest system files. As of Happy, Golucky, Winsome Lane, York, PA, August, the latest flies include Finder 5.5, System 4.1, and 17207':11 Imagewriter 2.6. However, if you want to use the merge Earnest, "Trooper, PhD", Merrit Circle, feature and print custom-sized labels with Word 3.01, make Mpls, MN,SSlOl'll sure Imagewriter 2.3 is in your System Folder. (Ironically, the older Word, version 3.0, works properly with the newest Sample 1's header record has six fields; commas separate each Imagewriter driver, version 2.6.) field, except the last field. A 'II ends the header record line. All records in the data document must have exactly the same You may want to keep both Imagewriter drivers in your System number of fields and commas as defined in the header record. Folder. If you rename the old Imagewriter icon IW 2. 3 (or a If a field contains a comma, such as Trooper, PhD, you similar distinct name) the Finder will be able to distinguish must enclose the entire field in quotes, as shown in our sample. between the two versions. To switch between the two Imagewriter drivers, use Chooser in the ti menu. • Common Errors When you have typed in all your records, do not press the • Margin Corrections <Ret urn> key at the end of the data document. If you have The Readme me on the Word program disk documents the two 'II (paragraph) marks after the last record, when you try to errors in the section of the reference manual that describes how merge you will get the error message: Missing Comma in to print labels. Contrary to what pages 188-196 say, the Top Data Record. If you include more commas in a data record Margin should not be set to 0.1. When you use Imagewriter than you defmed in the header record, you will get the error 2.3, to create custom-sized labels, use 0 for the top margin. If message: Data Record Too Long. I I • Main Document • Size Limitations We'll guide you through creating a main document for a When you create a custom size, such as 1" for a label, you are popular Imagewriter label: a single column of pin-feed labels actually defining a page that is only 1" high.