Yarrow Stadium Joint Committee Agenda - Agenda

Yarrow Stadium Joint Committee agenda - Agenda

MEETING AGENDA

YARROW STADIUM JOINT COMMITTEE

Wednesday 23 August 2017 at 9am

Plymouth Room, NPDC

Chairperson Cr Michael Joyce (TRC) Members: Mayor Neil Holdom (NPDC) Cr Craig Williamson (TRC) Cr Alan Melody (NPDC)

1 Yarrow Stadium Joint Committee agenda - Table of Contents

COMMITTEE MINUTES Recommendation That the minutes of the Yarrow Stadium Joint Committee (12 June 2017), and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and correct record.

REPORTS

ITEMS FOR DECISION BY COMMITTEE

1 2017-2018 Works Programme

2 Major Projects Update Report

3 Yarrow Stadium – Operations Update

END

2 1 Yarrow Stadium Joint Committee agenda - Decision - Yarrow Stadium Joint Committee 17-18 Works Programme

Item for Decision

YARROW STADIUM JOINT COMMITTEE 17/18 WORKS PROGRAMME

MATTER The matter for consideration is to provide a summary of actual expenditure versus the budget for the 16/17 financial year for the Yarrows Stadium including, Major Projects; Minor Projects and Major Maintenance.

The report also sets down the proposed budget carry-forwards from 16/17 to 17/18 and the proposed 17/18 works programme for approval.

RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report:

a) That the budget carry forwards from 16/17 to 17/18 are recommended for adoption.

b) That the proposed programme of works for 17/18 are recommended for adoption.

COMPLIANCE

Significance This matter is assessed as being of some importance This report identifies and assesses the following reasonably practicable options for addressing the matter:

1. Approve the budget carry-forwards from 16/17 to 17/18 Options and the proposed works programme for 17/18

2. Do not approve the budget carry-forwards or the proposed works programme for 17/18

The persons who are affected by or interested in this matter Affected persons are the users of Yarrow Stadium, including the key tenant Taranaki Rugby Union and the wider Taranaki Community.

Recommendation This report recommends option 1 for addressing the matter.

Long-Term Plan / No, the Annual Budget is funded by the Taranaki Stadium Trust Annual Plan and the proposed works programme is broadly in line with the Implications 2015-25 Asset Management Plan.

Significant No, the proposed works programme is broadly in line with the Policy and Plan 2015-25 Asset Management Plan. Inconsistencies

3 1 Yarrow Stadium Joint Committee agenda - Decision - Yarrow Stadium Joint Committee 17-18 Works Programme

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EXECUTIVE SUMMARY The purpose of this report is to provide a summary of actual expenditure versus the budget for the 16/17 financial year for the Yarrows Stadium including, Major Projects; Minor Projects and Major Maintenance.

The report also sets down the proposed budget carry-forwards from 16/17 to 17/18 and the proposed 17/18 works programme for adoption.

BACKGROUND The following Sections provide a summary of the 16/17 expenditure against the 16/17 budgets for Major Projects, Minor Projects and Major Maintenance as contained within the Yarrow Stadium Asset Management Plan for 2015 to 2025. This Asset Management Plan was adopted in December 2015 by the New Plymouth District Council and the Taranaki Regional Council.

Each summary also provides a proposed budget carry-forward from 16/17 to 17/18 and also describes activities contained within the Asset Management Plan for 17/18.

To complete the process a summary of the proposed works for 17/18 is provided in Section 4. This includes the proposed way forward for managing approved projects within the Asset Management Plan for 17/18 and also introduces some new work items which are recommended for inclusion within the 17/18 works programme.

1. MAJOR PROJECT SUMMARY

Project Budget Actual Carry- Budget Estimated Expected 16/17 16/17 forward 17/18 Spend Final Cost ($,000) ($,000) ($,000) ($,000) 17/18 ($,000) ($,000) Yarrow Stand 1,840 1,460 380 380 1,400 2,860 Hospitality Project1 Redevelopment of 307 0 307 307 0 03 outer areas1 TSB Stand Legends 409 0 409 409 0 03 Lounge Upgrade1 Total 2,556 1,460 1,096 1,096 1,400 2,860 Funding brought 0 0 0 332 0 0 forward from 19/202 Total 2,556 1,460 1,096 1,428 1,400 2,860

Notes: 1) For Project Updates refer to Major Project Update reports for Yarrow Joint Committee. 2) 19/20 funding relates to a new F&B building as provided by the hospitality project 3) Projects to be re-considered as part of the 2018-2028 Asset Management Plan

4 1 Yarrow Stadium Joint Committee agenda - Decision - Yarrow Stadium Joint Committee 17-18 Works Programme

Item for Decision

2. MINOR PROJECT SUMMARY

Project Budget Actual Carry- Budget 16/17 16/17 forward 17/18 ($,000) ($,000) ($,000) ($,000) Generator 300 0 300 300 Purchase1 Ticket Box 0 0 0 168 Upgrading2 Spotswood Car 0 0 0 157 Park Sealing Total 300 0 300 625

Notes: 1) Generator Purchase – currently not required, this has been deferred until decision of flood light replacement made. In short-term budget to be utilised to fund emergency works. 2) Ticket box upgrading - $110,000 committed to Gate 4 as part of the Yarrow Hospitality Stand Project.

3. MAJOR MAINTENANCE SUMMARY

Project Budget Actual Carry- Budget 16/17 16/17 forward 17/18 ($,000) ($,000) ($,000) ($,000) Minor Maintenance 233 225 0 233 Total 233 225 0 233

PROPOSED WORKS PROGRAMME FOR 17/18 The following describes the proposed works summary for 2017/18

Activity Reason Expected Cost 17/18 ($,000) Yarrow Hospitality Project Complete the project prior to $1,400 the All Blacks Game on 9 September 2017. This is the short-term priority and focus. Minor Maintenance Continue with the required $233 minor maintenance as (as per the described in the Asset approved 15-25 Management Plan for 2015- AMP) 2025. Finalise Asset Management To enable the ongoing Internal NPDC Plan for 2018 to 2028 maintenance and development time of the Yarrow Stadium.

5 1 Yarrow Stadium Joint Committee agenda - Decision - Yarrow Stadium Joint Committee 17-18 Works Programme

Item for Decision

Activity Reason Expected Cost 17/18 ($,000) Undertake a Detailed To determine a revised $30 Engineering Evaluation for the structural performance score (not currently East Stand for the East Stand under an within the Earthquake. West Stand approved 15-25 undertaken in 16/17. AMP) Review Structural To provide the Joint Committee $50 Performance Scores for both with a report and (not currently East and West Stands and recommendations for including within the establish a base scope of into future Asset Management approved 15-25 works. Plans. AMP) Undertake a Condition To establish a current condition $200 Assessment Appraisal for all appraisal of the Stadium to (not currently fixed Assets inform a more risk based within the approach for future Asset approved 15-25 Management Plans. AMP) LED Floodlights Continue with investigations Internal NPDC and report back to the Joint time Committee. Boiler replacement Early replacement of boiler due $70 to high likelihood of failure Undertake concept designs To report back to the Joint $100 (as per for: Committee on the suggested approved 15-25  Spotswood Car Park re- scope and provide more AMP) sealing informed cost estimates.  Legends Lounge upgrade  Gate 1 upgrades It is not current envisaged that  Gate 2 and 3 upgrades any of these projects will be delivered in 17/18

Excluding the Minor Maintenance the expected expenditure for all other activities totals to $1,850k for 17/18. This is against a total budget for 17/18 (Major and Minor Projects) of $2,053k.

The estimates given for the proposed studies and concept designs are highly indicative.

Given the overspend on the Yarrow Hospitality Project and the recommendations to undertake more in depth investigations the following projects will not be able to be delivered within current budgets (although concept design will be produced):

 Spotswood Car Park re-sealing;  Legends Lounge upgrade;  Gate 1 upgrades;  Gate 2 and 3 upgrades.

6 1 Yarrow Stadium Joint Committee agenda - Decision - Yarrow Stadium Joint Committee 17-18 Works Programme

Item for Decision

These projects will then be re-considered within the 2018 - 2028 Asset Management Plan process.

SIGNIFICANCE AND ENGAGEMENT In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as being of some importance as it can be contained within current approved budgets, does not affect an ability to meet levels of service and has a perceived limited impact on the community.

OPTIONS Option 1 Approve the budget carry-forwards from 16/17 to 17/18 and the proposed works programme for 17/18 a) Financial and Resourcing Implications  The proposed works programme can be contained within existing budgets

b) Risk Analysis  The main risk is that the projects highlighted within Section 4 of the report will effectively be put on hold after completion of concept design;  The majority of estimates given are high level estimates with a high likelihood of increasing.

c) Promotion or Achievement of Community Outcomes  Undertaking better planning should in the long-term lead to better outcomes for the Community.

d) Statutory Responsibilities  Not deemed to be applicable.

e) Consistency with Policies and Plans  It is inconsistent with the existing Asset Management Plan (2015-2025) as it limits the ability of other projects to progress.

f) Participation by Māori  Not deemed applicable.

g) Community Views and Preferences  Not consulted on.

h) Advantages and Disadvantages  The main advantage of this option is that it allows more time to plan future works at Yarrow Stadium and provides better information to inform the plan.

7 1 Yarrow Stadium Joint Committee agenda - Decision - Yarrow Stadium Joint Committee 17-18 Works Programme

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 The main disadvantage is that it limits the scope to complete all the projects identified within the first three years of the 2015-2025 Asset Management Plan.

Option 2 Do not approve the budget carry-forwards or the proposed works programme for 17/18 a) Financial and Resourcing Implications  Not carrying forward budget will result in exceeding 17/18 budgets.

b) Risk Analysis  Undertaking further projects without a more detailed analysis of the existing stadium infrastructure will lead to further cost increases.  Undertaking further projects without a more detailed analysis of the existing stadium infrastructure could lead to funding being inappropriately provided to non-critical works.

c) Promotion or Achievement of Community Outcomes  Some Community outcomes will be met but further issues could result in outcomes being significantly undermined.

d) Statutory Responsibilities  Not deemed to be applicable.

e) Consistency with Policies and Plans  It is consistent with the existing Asset Management Plan (2015-2025), however not carrying forward budget will result in exceeding 17/18 budgets.

f) Participation by Māori  Not deemed applicable.

g) Community Views and Preferences  Not consulted on.

h) Advantages and Disadvantages  The main advantage of this option is that it is aligned to the 2015-2025 Asset Management Plan.  The main disadvantage is that it there is a known significant risk associated with the condition/compliance of existing assets at the Yarrow Stand and that these need to be understood and addressed on a risk based approach.

8 1 Yarrow Stadium Joint Committee agenda - Decision - Yarrow Stadium Joint Committee 17-18 Works Programme

Item for Decision

Recommended Option This report recommends option 1 (Approve the budget carry-forwards from 16/17 to 17/18 and the proposed works programme for 17/18) for addressing the matter.

Report Details Prepared By: Andrew Barron (Manager Infrastructure Projects) Team: Infrastructure Projects Approved By: Teresa Turner (Recreation and Culture Manager) Ward/Community: District Wide Date: 1 August 2017 File Reference: ECM 7487059

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9 Yarrow Stadium Joint Committee agenda - Decision - Major Projects Update Report 2

Item for Decision

YARROW STADIUM: MAJOR PROJECTS – REPORT TO JOINT COMMITTEE

PURPOSE To present a progress report on the progress of Major Projects identified within the 2016/17 budgets for Yarrow Stadium.

RECOMMENDATION That, having considered all matters raised in the report, the report be noted.

SIGNIFICANCE AND ENGAGEMENT This report is provided for information purposes only, and has been assessed as being of some importance.

DISCUSSION To present a progress report on the progress of Major Projects, Minor Projects and Major Maintenance identified within the 2016/17 budgets for Yarrow’s Stadium.

1. HEALTH AND SAFETY  To date (for the 16/17 year) there have been nine incidents reported to NPDC in relation to Major Projects. No incidents have resulted in lost time with only minor first aid required in two cases. Three near misses have been recorded.  The total hours worked on construction related activities for Major Projects (for the 16/17 year) to date is approximately 6,310 hours.

10 Yarrow Stadium Joint Committee agenda - Decision - Major Projects Update Report 2

Item for Decision

2. MAJOR PROJECT SUMMARY A summary of the major projects is detailed below:

Project Expected Total Project Status Final Cost Project Variance ($,000) Budget ($,000) ($,000) Yarrow Stand Hospitality 2,860 2,3501 510 In construction Project Redevelopment of outer areas 02 307 (307) On hold –contingency for hospitality project TSB Stand Legends Lounge 02 409 (409) On hold – as above Upgrade Total 2,860 3,066 (206)

Notes 1) Budget increased in December 16 (Joint Committee) utilising future budgeted projects no longer required as a result of the hospitality project. 2) Projects to be re-considered as part of the 2018-2028 Asset Management Plan

3. YARROW STAND HOSPITALITY PROJECT ICL Construction Ltd commenced work on 22 December 2016. The majority of works are now completed. The expected dates for completion are:

 15 August 2017 – Food and Beverage building and Hospitality Suite North  22 August 2017 – Hospitality Suite South

An initial pre-trial of the food and beverage building and hospitality suite north to test all the equipment will be undertaken on 17/18 August. This will be followed by a full trial (to simulate the All Black Event) on the Mitre 10 Cup Game on the 19 August.

These “dry run” tests will enable any issues to be identified so that they can either be resolved prior to the All Blacks Game or contingency plans identified and put in place to manage them.

The current forecast for the Yarrow Hospitality Project is $2,860k (excludes soft-fit out of hospitality areas which is NPDC funded). The overspend as previously reported is funded from future year’s projects which the new F&B building removes the need for and the other projects budgeted within 16/17 which are on hold.

The increase in expenditure from the report to the Joint Committee in April 2017 relates mainly to the strengthening works and weather tightness issues on the West Stand.

11 Yarrow Stadium Joint Committee agenda - Decision - Major Projects Update Report 2

Item for Decision

4. REDEVELOPMENT OF OUTER AREAS Part of the commission awarded to Elliott Architects is to undertake concept design work on this project.

Given the increased costs and risks associated with the Yarrow Stand Hospitality Project this project has been put on hold. Refer to report to the Joint Committee on the proposed 2017/18 Works Programme.

5. TSB STAND LEGENDS LOUNGE IMPROVEMENTS Part of the commission awarded to Elliott Architects is to undertake concept design work on this project.

6. ASSET MANAGEMENT PLAN Planning work has commenced on the next iteration of the Asset Management Plan (AMP) for the Stadium (2018 to 2028).

Given the matters encountered during the course of the Yarrow Hospitality Project the Asset Management Plan will be issued in draft format to the Joint Committee. This draft will be updated and resubmitted to the Joint Committee following the completion of the condition appraisal of the entire stadium which is currently planned to be completed in early 2018.

The key dates are as follows:

 Provide initial draft of the AMP to the Joint Committee by the end of September 2017  Update and provide a final draft of the AMP to the Joint Committee upon completion of the condition appraisal of the entire stadium by the end of March 2018  Both Councils to approve the AMP by the end of May 2018

FINANCIAL AND RESOURCING IMPLICATIONS None. The overspend on the Yarrow Hospitality Project as previously reported is funded from future year’s projects which the new F&B building removes the need for and the other projects budgeted within 16/17 which are on hold.

12 Yarrow Stadium Joint Committee agenda - Decision - Major Projects Update Report 2

Item for Decision

IMPLICATIONS ASSESSMENT This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. Specifically:  Council staff have delegated authority for any decisions made;  Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter;  Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;  Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan;  Any decisions made are consistent with the Council's plans and policies; and  No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

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13 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update

Item for Decision

YARROW STADIUM – OPERATIONS UPDATE

PURPOSE The purpose of this report is to provide an update on operations at the Yarrow Stadium and to confirm the strategic direction for the review of the Yarrow Stadium Asset Management Plan as part of the New Plymouth District Council’s 2018/28 Long Term Plan process

RECOMMENDATION That, having considered all matters raised in the report, the report be noted.

SIGNIFICANCE AND ENGAGEMENT This report is provided for information purposes only, and has been assessed as being of some importance.

DISCUSSION Strategic Direction In October 2015, the Yarrow Stadium Joint Committee adopted the Yarrow Stadium Strategic Plan, Yarrow Stadium Asset Management Plan and the Yarrow Stadium Business Plan.

The strategic plan set out a vision for the stadium to be:  The best regional stadium in NZ with a regular program of national and international sports and entertainment events  A stadium for both major events and community events, and for Taranaki’s premier outdoor field, team sports codes  A stadium loved by sports fans and the local community  A stadium that delivers a quality experience for event promoters, participants and spectators, which is achieved through superior event facilities, presentation and management; and through the early adoption and smart use of technology.

Seven goals were identified to meet this vision and under each goal a series of projects and operational initiatives were identified to assist in achieving the goals.

A business plan for Yarrow Stadium was also developed which centred on diversification of events, increased usage, long-term partnerships and maintaining effective stakeholder relationships.

The Yarrow Stadium Asset Management Plan (AMP) sets out a tactical plan to help manage Yarrow Stadium assets and deliver them to an agreed standard of service. The plan focuses on levels of services, demand, lifecycle asset management and the associated expenditure requirements.

14 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update

Item for Decision

The AMP gives an overview of the assets within Yarrow Stadium and the plan to achieve the goals and vision set out in the Strategic Plan above.

As part of the process of preparing the 2018/2028 Assessment Management plans, it is not proposed to review the current strategic direction for the stadium as this was only formally adopted in December 2015 so it is proposed that the review of the AMP will be in the context of the current strategic direction for Yarrow Stadium. The Committee’s endorsement of this approach is appropriate.

Venue Operations Activity has continued to grow at Yarrow Stadium over the 2016/17 year. Conferences, functions and expos are growing faster than anticipated and community use is still a strong feature. The number of major events was less than anticipated due to the re-scheduling of cricket to Pukekura Park.

15 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update

Item for Decision

The 3D modelling work for the East Stand to obtain a Detailed Engineering Evaluation Report has not been progressed. This will be progressed, along with the review of the East Stand gutter system on completion of the Yarrow Hospitality Project.

Initial discussions have been held with Beca regarding their advice given on the programme of works for the re-roofing project, an element of which was stated to address leaks. This will be followed up with a letter requesting a formal response.

FINANCIAL AND RESOURCING IMPLICATIONS None.

APPENDIX Appendix 1 Adopted Strategic Plan

Report Details Prepared By: Teresa Turner Manager Recreation and Culture Team: Recreation and Culture Approved By: Kelvin Wright (Chief Operating Officer) Ward/Community: District Wide Date: 15 August 2017 File Reference: ECM 7504777

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16 2015 -2025 Strategic Plan Event &FunctionCentr Yarrow StadiumJointCommitteeagenda-DecisionYarrowsOperationsUpdate S

17 T ADIUM Regional Council Taranaki 1 Yarrow Stadium STRATEGIC PLAN 2015 - 2025 3 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update

18 Yarrow StadiumJointCommitteeagenda-DecisionYarrowsOperationsUpdate three yearcycle. The StrategicPlanwillbereviewedona Contents Pg 18 Pg 10 Pg 9 Pg 6 Pg 5 The MasterPlan Goals Vision the TeamMeet Background 19 and improvecustomerexperience. maintain stadiumcompetitiveadvantage 7. Facilitydevelopmentinitiativesto 6. Improvefinancialperformance. of Taranaki tothestadium. 5. Strengthentheconnectionofpeople and promotethe Taranaki brand. 4. Optimisevisitorandeconomicimpact 3. Maximisetheuseof Yarrow Stadium. 2. Hostkeycommunityevents. international events. 1. A programmeofnationaland 3 Yarrow Stadium STRATEGIC PLAN 2015 - 2025 3 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update

20 are presentedinamasterplanunderGoalSeven. of thesebeingcapitaldevelopments. Together thecapital development projects Strategies throughwhichgoalswillbeachievedarepresentedwithanumber This StrategicPlanpresentsavisionandgoalsforthefutureof Yarrow Stadium. which canbeusedtoattractevents Yarrow Stadium. and implementationbudgets.NPDCalsocontributestotheMajorEventsFund, for thestadiummanagement,includingdevelopingassetmanagementplans and two TRC electedmembers,haveagovernanceand decisionmakingrole A JointManagementCommittee,comprisingoftwoNPDCelected members and TRC fundsthelong-termmaintenanceanddevelopment ofthestadium. manages, generatestherevenueandfundsoperationsof Yarrow Stadium and longtermmaintenancedevelopmentofthe Yarrow Stadium.NPDC TRC andNPDChaveenteredintodualfundingpartnershipsfortheoperations and NewPlymouthDistrictCouncil(NPDC). people of Taranaki, workinginparticularwith Taranaki RegionalCouncil(TRC) asset usedforrecreation,sportingandculturalactivitiesthebenefitof management, operationandpromotionof Yarrow Stadium asacommunity of the Trust istopromotetheeffective andefficientmaintenance,development, The propertyisownedbythe Taranaki Stadium Trust (the Trust). The purpose car park. two grandstands,mainsand-basedgrassfield,threeotherfieldsanda were completedin2010,raisingthecapacityto25,500.Facilitiesnowinclude added andconsiderablemodernisation.Furtherenhancementstothevenue completed in1947. A majorredevelopmentin2002sawnewgrandstands The venuewasfirstdevelopedasarugbygroundin1931,withthestadium a shortdistancefromNewPlymouth’s centralareainthesuburbofWestown. Yarrow Stadiumis Taranaki’s premieroutdoorsportingvenue,locatedwithin Background Yarrow StadiumJointCommitteeagenda-DecisionYarrowsOperationsUpdate 21 5 Yarrow Stadium STRATEGIC PLAN 2015 - 2025 3 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update

3 Meet the Team

Taranaki Taranaki New Plymouth Stadium Trust Regional District Council Council

Owner of Yarrow Stadium Responsible for the long- Responsible for the assets. A Council- term maintenance and operation of Yarrow controlled organisation of development of Yarrow Stadium including delivery TRC. Provides funding Stadium through the of the approved long-term to NPDC for the delivery receipt and approval of development and major of approved long-term long-term development maintenance programmes, development and major and major maintenance securing of events at maintenance programmes. programmes from the stadium and delivery Contracts, through a the Yarrow Stadium of event management. management agreement, Joint Committee and At a governance level with NPDC for the subsequent instruction to NPDC also receives and operation of the stadium. the Taranaki Stadium Trust approves the long term to fund the development development and major and major maintenance maintenance programme. programme. Provides The Council also provides annual funding of administrative support to $876,000 to the Taranaki the Yarrow Stadium Joint Stadium Trust for the Committee. long-term development and major maintenance programme. Holds and controls the Taranaki Stadium Trust as a Council-controlled Organisation.

22 and operations. programming ofevents Stadium securingand for allaspectsof Yarrow support andleadership include strategicoversight, role beexpandedto budgets. Proposedthat and associatedannual maintenance programme development andmajor plan andlong-term the assetmanagement for thedevelopmentof members. Responsible and two TRC elected elected members Made upoftwoNPDC Committee Stadium Joint Yarrow Yarrow StadiumJointCommitteeagenda-DecisionYarrowsOperationsUpdate events at Yarrow Stadium. hosting ofmajorrugby have akeyroleinthe Rugby FootballUnion Stand. Taranakithe TSB Stadium withofficeswithin tenant anduserof Yarrow all levelsin Taranaki. Key for thedeliveryofrugbyat rugby unionresponsible organisation andprovincial A regionalsports Football Union Taranaki Rugby 23 Events Fund. management oftheMajor of servicesincluding events throughanumber supporting businessesand agency withtheroleof tourism development Taranaki’s economicand Taranaki Venture 7 Yarrow Stadium STRATEGIC PLAN 2015 - 2025 3 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update

24 Yarrow StadiumJointCommitteeagenda-DecisionYarrowsOperationsUpdate Goals V 7. 6. 5. 4. 3. 2. 1. smart useoftechnology. presentation andmanagementthroughtheearlyadoption and spectators,whichisachievedthroughsuperioreventfacilities, A stadiumthatisaqualityexperienceforeventpromoters,participants A stadiumthatislovedbysportsfansandthelocalcommunity outdoor fieldforteamsportscodes. A stadiumforbothmajoreventsandcommunitythepremier and internationalsportsentertainmentevents. The bestregionalstadiuminNewZealandthatregularlyhostsnational advantage andimprovecustomerexperience. Facility developmentinitiativestomaintainthestadium’s competitive Improve financialperformance. Taranaki totheStadium. Strengthen theconnectionofpeople Taranaki brand. Optimise visitorandeconomicimpactpromotethe Maximise theuseof Yarrow Stadium. Host keycommunityevents. A programmeofnationalandinternationalevents. ision 25

9 Yarrow Stadium STRATEGIC PLAN 2015 - 2025 3 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update

1. A programme of national and international events

Yarrow Stadium has a history of hosting a number of major events including All Blacks Matches, FIFA U20 World Cup 2015 games and motor sport shows such as Crusty Demons. We want to grow the number and diversity of major events in order to deliver the best possible major event programme on the number one field. Achieving this goal will assist the goals of optimised visitor and economic impact and positive promotion of the Taranaki brand (goal four) and strengthen the connection of the people of Taranaki to the stadium (goal five).

Strategies through which this will be achieved include:

• Increase the amount of quality space for hospitality hosting.

• Ensure the stadium complies with minimum facility specification requirements of the targeted codes being rugby, football, rugby league and cricket.

• Redevelop field number two or three with an artificial turf to enable

training and other games to continue during times when field number one

is unavailable due to a major event. External funding will be sought for

this project which will determine its timing along with the Trust’s ability to

contribute funding. This will be reviewed as part of the Master Plan and

Asset Management Plan review in 2018.

• Continue the collaborative “Team Taranaki” approach for event proposal

development.

26 achieved include: Strategies throughwhichthiswillbe the caseoffieldnumbertwo. preparation requiredforamajoreventorsimplyfieldcapacitybeingreachedin the mainstand. At timestheavailabilityoffieldscanbediminishedby hiring thefacilityforsmallereventswhenonlychangingfacilitiesarewithin community eventsprogrammeislimited.Reasonsforthisincludethecostof an experiencewewantmoreofthecommunitytoexperience.Currently Playing, performingorviewingeventsataninternationalstandardstadiumis 2. Hostkeycommunityevents • • • 2018. reviewed aspartoftheMasterPlanand Asset ManagementPlanreviewin their timingalongwiththe Trust’s abilitytocontributefunding. This willbe * Externalfundingwillbesoughtfortheseprojectswhich determine stadium forcommunitysportandevents.* therefore reducingtheneedsandcostsassociatedwithopening themain Develop newamenityfacilitiestoservicefieldstwo,threeandfour greatly increasedcapacityofthisfieldandaqualityplayingexperience.* Redevelop fieldnumbertwoorthreewithanartificialturfwhichwillprovide explore opportunitiesforexternalsubsidisation. Work withcommunitygroupstominimisethecostofvenuehireand/or Yarrow StadiumJointCommitteeagenda-DecisionYarrowsOperationsUpdate 27 11 Yarrow Stadium STRATEGIC PLAN 2015 - 2025 3 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update

3. Maximise the use of Yarrow Stadium

We want the overall community utilisation of Yarrow Stadium as a venue to increase and be more regular. As well as outdoor fields, Yarrow Stadium has a number of indoor spaces suitable for functions and other community activities.

Strategies through which this will be achieved include:

• TSB Stand concourse and Legends Lounge development – polish/new floors, partitioning and speakers to improve flexibility and quality of the spaces.

• Implement an event booking system that provides an efficient utilisation of the venue and an efficient booking process.

• Develop and implement a strong marketing strategy.

28 achieved include: Strategies throughwhichthiswillbe events. promote the Taranaki brandaspartofhostingstadiumeventsandattract more visitor andeconomicimpactworkcollaborativelywithstakeholdersto injected $4.53millionintothe Taranaki economy. We wanttooptimisethe rugby testbetweenthe All BlacksandFranceattracted6,500visitors through increasedvisitorsandpromotionofthe Taranaki Brand.In2013,the Events hostedat Yarrow Stadiumhaveanimpactontheeconomyofregion brand impact andpromotetheT 4. Optimisevisitorandeconomic • • • aspect ofstadiumoperations. promote collaborationonpromotionofthe Taranaki brandaswellother Consider theestablishmentofa Yarrow Stadium Advisory Groupto Develop andimplementastrongmarketingstrategy. industry toattracteventsinshoulderorlowvisitorseasons. Investigate opportunitiestoworkthetourismindustry, particularlyair Yarrow StadiumJointCommitteeagenda-DecisionYarrowsOperationsUpdate 29 aranaki 13 Yarrow Stadium STRATEGIC PLAN 2015 - 2025 3 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update

5. Strengthen the connection of the people of Taranaki to the stadium

Pride and passion go hand in hand with sporting and other entertainment events. As well as the events that occur within, we want Yarrow Stadium to be a venue that is loved by sports fans and the local community. Being within walking distance of the New Plymouth Central area and with the back drop of Mount Taranaki there is great opportunity for people to feel a connection. People visiting the stadium more often, with more major events, community events and other functions will be an important step in achieving this goal. There are also other aspects to consider such as the stadium being home to Taranaki Rugby which in itself sees thousands of people visit for all levels of the sport and how this connection can be built upon.

Strategies through which this will be achieved include:

• Investigate options for development of a space for display of memorabilia and/or theming in some stadium areas

• Develop a strong brand strategy that includes a social media aspect.

30 achieved include: Strategies throughwhichthiswillbe subsidy neededfromtheratepayerisgoal. increased eventhostingwillresultincost,reducingtheoperation at Yarrow Stadiumisprojectedtoincreaserevenue,andwhileinsomecases Stadium ismetbyNPDCthroughratesfunding.Overtimegrowingutilisation aim ofreducingthecosttoratepayer. Currentlytheoperationalcostof Yarrow Yarrow Stadiumtoberunasefficientlyandeffectively aspossiblewiththe An importantgoalforthemanagementofanycommunityasset.We want performance 6. Improvedfinancial • • • • event costs. Ensure facilitiesprovidethemostefficientoperationalset-uptoreduce Ensure appropriateagreementsinplacewithstadiumtenants. along withothercommercialpartnerships. Increase opportunitiesforcommercialsignagerevenueandnamingrights, Develop acomprehensivebusinessplan. Yarrow StadiumJointCommitteeagenda-DecisionYarrowsOperationsUpdate 31 15 Yarrow Stadium STRATEGIC PLAN 2015 - 2025 3 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update

32 • • • Other facilityinitiativesinclude: identify facilityprojectsandfutureareasoffocus. from spectatorstosportscodes. A 10-yearmasterplanhasbeendevelopedto initiatives wewanttoprovideanimprovedexperienceallstadiumcustomers advantage andisuptodatewithstadiumtrends. Through facilitydevelopment facility developmentisneededtoensurethemaintainscompetitive To bethebestregionalstadiuminNewZealand,aprogrammeofongoing improve customerexperience competitive advantageand to maintainthestadium’s 7. Facilitydevelopmentinitiatives and identifythefacilitiesassociatedneeds. dispensation for Yarrow Stadiumtohostinternationalcricketinthefuture Work withNewZealandCrickettoexplorethepossibilityofICC case forasecondartificialturfinthefuture. facilities forfootballat Yarrow Stadium,includingconsideringabusiness Continue toworkwithCentralFootballontheprovisionandaccess options forapartnershipapproachtodesignanddelivery. Initiate aprojectforthereplacementoffloodlightingwithLEDincluding Yarrow StadiumJointCommitteeagenda-DecisionYarrowsOperationsUpdate 33 17 Yarrow Stadium STRATEGIC PLAN 2015 - 2025 3 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update

3 Major Projects

GATE 2 2016 / 17 Redevelop the upper part of Yarrow Stand or TSB Stand A to create increased hospitality space and new amenities area. H MARATAHU STREET Est. $1.87 million

GATE 1 Redevelop outer areas where needed to improve B customer experience, including gate 1 configuration B and main entrance arrival signage. Est. $300,000 NORTH B TSB Stand Legends Lounge TERRACE C Sound proof partitions, upgrade toilets, bars, kitchen, C ceiling, lights and memorabilia space. D #2 FIELD Est. $400,000 TSB BANK STAND I 2018 / 19 A Venue reception, entrance, office and heating upgrade. TUKAPA STREET G D F Est. $350,000

STAR YARROW C Upgrade lights 200 lux for fields 3 and 4. STAND GYM E Est. $450,000 A Current floodlight replacement/ upgrade for No.1. GATE 4 SPORT F TARANAKI Est. $545,000 G J WESTOWN GATE 5 2019 / 20 COMMERCIAL Review current layout of public food and beverage area CENTRE SOUTH SEATS G if new Yarrow Stand amenities/corporate block is not built. #3 FIELD GATE 3 Est. $300,000 E 2023 / 24

SANDERS AVENUE Maratahu Street Streetscape/premier entrance development. #4 FIELD H Est. $468,000 E TIMING OF PROJECTS NOT DETERMINED SCHOOL I Redevelop field No. 2 with an artificial turf and 500 lux appropriate floodlighting, including carpark, driveway and staff car parks. Est. $3.05 million

Develop new amenity facilities to service fields 2, 3 and 4 CLAWTON STREET J and storage and gym relocation. Est. $925,000

External funding will be sought for these projects which will determine ¯ their timing along with the Trust’s ability to contribute funding. 2015 STADIUM Master Plan This will be reviewed as part of the Master Plan and Asset Management Plan review in 2018.

34 COMMERCIAL WESTOWN CENTRE 2

0 ¯ AVENUE SANDERS

1 5

TUKAPA STREET STAR GYM SCHOOL GATE 4 STADIUM H G YARROW STAND A G TERRACE NORTH B GATE 1 Master Plan F #4 FIELD SOUTH SEATS E

MARATAHU STREET B C TSB BANK GATE 3 STAND D A C

CLAWTON STREET GATE 5 #2 FIELD #3 FIELD J E I TARANAKI SPORT GATE 2 Yarrow StadiumJointCommitteeagenda-DecisionYarrowsOperationsUpdate H D G B A C E F J I Major Projects Est. $400,000 ceiling, lightsandmemorabiliaspace. Redevelop Est. $300,000 Est. $545,000 Est. $450,000 Sound Est. $300,000 and Redevelop Est. $1.87million to Est. $468,000 Est. $925,000 and storage andgym relocation. Develop new Est. $3.05million driveway andstaffcarparks . 500 lux appropriate TIMING OFPROJECTSNOTDETERMINED 2023 /24 if new Yarrow Standamenities/corporateblockisnotbuilt. Review currentlayoutofpublicfoodandbeverage area 2019 /20 Current floodlight replacement/upgrade forNo.1. Upgrade lights 200luxforfields3and4. Est. $350,000 2018 /19 Venue reception,entrance,officeandheating upgrade. TSB customer Redevelop 2016 /17 Management Planreview in2018. This willbereviewed aspartoftheMasterPlanand Asset their timing along with theTrust’s abilitytocontribute funding. External funding will besought fortheseprojectswhich will determine Maratahu StreetStreetscape/premier create main Stand proof increased experience, the entrance outer field Legends

amenity facilities partitions, upgrade toilets,bars,kitchen, 35 upper No. areas hospitality floodlighting, including carpark, arrival part Lounge 2 including where of with signage. Yarrow to space andnew amenitiesarea. needed an

service gate Stand artificial entrance 1 to fields configuration or improve TSB turf 2, development. 3 Stand and and 4 19 Yarrow Stadium STRATEGIC PLAN 2015 - 2025 3 Yarrow Stadium Joint Committee agenda - Decision - Yarrows Stadium - Operations Update