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Letter of Acceptance SOUTHERN RAILWAY BY RPAD No. T/W.148/North/02/2015 Divisional Office, Works Branch, Tiruchchirappalli, Date: 13.04.2015. LETTER OF ACCEPTANCE M/s. Highpowerv Infrastructure Limited, Plot No.61, Highpowerv Towers, 5th Cross Street, Logaiah Colony, Saligramam, Chennai, PIN – 600 093. Sirs, Sub: Villupuram - Tiruchchirappalli (chord line), Villupuram -Katpadi and Villupuram – Puducherry sections - Deployment of Gate Counselors/Gate Mitras at various 80 unmanned level crossings in Assistant Divisional Engineer/Villupuram Sub division for a period of 110 days. Ref: Sanction No. and date: ADRM's No.T/W.287/LC/Gate - Mitras dt.15.01.2015. Your tender opened on 02.03.2015 for item No. 02 of Tender Notice No. TPJ 01 of 2015 dated 22.01.2015. ********** 1. Your tender for the above work has been accepted at the rates quoted as given below. Sl Total Rate Amount Description Unit No. Qty ` ` Schedule 1 Deploying Gate Counselors/Gate Mitras at the rate of one man for each unmanned level crossing for twelve hours during day time from Per LC 450/- 39,60,000/- sun rise to sun set for a period of 8800 Per day one hundred and ten days from date specified by the Engineer-in- charge in writing, etc., Grand total of schedule ` 39,60,000/- 39,60,000/- (Rupees thirty nine lakhs and sixty thousand only) [ Page No: 2: 2. Based on the accepted rates, the total value of contract works out to 39, 60,000/- (Rupees thirty nine lakhs and sixty thousand only). Your attention in this connection is invited to the various conditions stipulated by the Railway in the tender and signed by you. 3. The security deposit to be remitted by you is ` 1, 98,000/- (Five percent of the contract value). The sum of ` 82,720/- remitted through DD No. 851465176 dated. 28.02.2015 issued by Indian Overseas Bank, Ayanavaram, chennai towards earnest money will be adjusted towards security deposit till the equivalent amount recovered from the 10 % of the running bills. 4. The balance security deposit amount of ` 1, 15,280/- will be recovered at the rate of 10% of the running bills only. No other mode of payment shall be accepted. No interests will accrue on the Security Deposit Amount. 5. In addition to that, you have to submit irrevocable Bank guarantee for 5% of the contract value i.e. ` 1, 98,000/- from the Nationalized/Scheduled Banks/ only towards performance guarantee before signing of agreement or in cash to be remitted through Sr.Divisional cashier/S.Rly/Tiruchchirappalli. FDR towards performance guarantee may be drawn in favour of Sr.Divisional finance manager, Southern Railway, Tiruchchirappalli. The performance guarantee bond should be valid up to stipulated date of completion plus 60 days beyond that. 6. The successful bidder shall have to submit a Performance Guarantee (PG) within 30 (thirty) days from the date of issue of Letter Of Acceptance (LOA). Extension of time for. submission of PG beyond 30 (thirty) days and upto 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty) days, i.e. from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re- tender for that work. 6 (i) This LOA is the due notice for submission of PG and no further communication will be sent to you reminding for submission of PG. In case of failure to submit PG with in the stipulated date action will be taken under clause 16(4) of GCC is final and binding. 7. The work will have to be completed within Five months from the date of issue of this letter. You should submit a programme of work in suitable proforma within 10 days of receipt of this letter in consultation with the Assistant Divisional Engineer/ Villupuram. 8. The letter of acceptance issued is binding contract between Railways and the contractor and the date of completion will be reckoned from the date of issue of this letter only and therefore you may please make arrangements to commence the work immediately. 9. Please attend this office on any working day to execute the agreement duly Producing Performance Bank Guarantee as stated in para.5. 10. Please commence the work within fifteen days form the date of receipt of this letter in consultation with Senior Section Engineer’s/ P.way/ Villupuram, A-Vriddhachalam, Tiruvannamalai and Vellore sections. Page No: 3: 11. In addition to the above, the other terms and conditions given in the tender document submitted along with your offer will also be applicable and the contract agreement to be signed by you will be replica of the same. 12. The person to be deployed as Gate Mitra by the agency will be trained/Certified by Railway’s Safety Branch of the Division. Railway (Safety branch) will give one day training for them free of cost. An identity card will be issued under the joint signature of the Safety Counselors and the SSE/P.way in charge of the section. Encl: - One Tender Schedule. Yours faithfully, Sd…….. (V.Thiagarajan) Sr.Divisional Engineer/North, Tiruchchirappalli For and on behalf of the President of India, Copy to:- Sr. DFM/TPJ, DSO/TPJ, ADEN/VM, SSE’s/P.way/VM, A-VRI, TNM & VLR, Ch.OS/Budget, Ch.OS/WA II, SSEs/Estimate, Tender, CVO/MAS, DRM/CON/TENDER/543 & The Labour Enforcement Officer, (Central) Labour enforcement officer, No.178-180 Mohan Nagar, Puducherry- 606 005 & The Labour Enforcement Officer, (Central), The Labour Enforcement office, Railway East colony, Salem – 636 005. SOUTHERN RAILWAY TIRUCHCHIRAPPALLI DIVISION Name of work: Villupuram - Tiruchchirappalli (chord line), Villupuram -Katpadi and Villupuram - Puducherry sections - Deployment of Gate Counselors/Gate Mitras at various 80 unmanned level crossings in Assistant Divisional Engineer/Villupuram Sub division for a period of 110 days. Sanction No. and date : ADRM's No. T/W.287/LC/Gate - Mitras dt. 15.01.2015 Name of Contractor: M/s. High powerv infrastructure Limited. NOTE 1.0 SITE OF WORK : The site of work is at existing various unmanned level crossings in Assistant Divisional Engineer/Villupuram sub division of total 80 LCs in Villupuram - Tiruchchirappalli (chord line), Villupuram -Katpadi and Villupuram - Puducherry sections (list of LCs vide annexure) The Tenderer should satisfy himself with the site conditions and facilities available before submitting the tender at his own cost. 2.0 SCOPE OF WORK : The work involves Deploying Gate Counselors/Gate Mitras at the rate of one man for each unmanned level crossing for twelve hours during day time from sun rise to sun set for a period of one hundred and ten days from date specified by the Engineer-in-charge in writing etc., complete with all contractor's men, materials, tools etc., complete as per schedule, special conditions, Railway's drawings and specifications. SCHEDULE:- This schedule contains only one schedule for items not covered by Southern Railway 3.1 Unified Standard Schedule of rates 2011. The quantity furnished in the schedule is only approximate and may vary during execution. Payment will be made for the actual work done as per agreement conditions. If the rate/percentage rate quoted by the tenderer/contractor is stated differently in figures and in words, then the rate/percentage rate quoted in words shall prevail. The tenderer/Contractor shall quote unit rate in words in bold “CAPITAL LETTERS” besides figures for each item of schedule separately only in the space provided as tabulation with squares in the schedule for filling up of rates. Please do not leave any of the squares left blank but may be filled up with letters and Indian numerals as the case may be or mark `X’ suitably in each square if not applicable. 3.2 Special conditions of contract: Conditions on deployment of Gate Counselors/gate Mitras, safety, contract policy and site clearance are 3.2.1 attached vide annexure. *** SOUTHERN RAILWAY TIRUCHCHIRAPPALLI DIVISION Name of work: Villupuram - Tiruchchirappalli (chord line), Villupuram -Katpadi and Villupuram - Puducherry sections - Deployment of Gate Counselors/Gate Mitras at various 80 unmanned level crossings in Assistant Divisional Engineer/Villupuram Sub division for a period of 110 days. Sanction No. and date : ADRM's No. T/W.287/LC/Gate - Mitras dt. 15.01.2015 Name of Contractor : M/s. High powerv infrastructure Limited. SCHEDULE (Item which is not covered by Southern Railway Unified Standard Schedule of rates 2011 for Tiruchchirappalli Division) Sl. Description No 1 Deploying Gate Counselors/Gate Mitras at the rate of one man for each unmanned level crossing for twelve hours during day time from sun rise to sun set for a period of one hundred and ten days from date specified by the Engineer-in-charge in writing. The Gate counselor shall be in possession of luminous jacket, Hand flag (Red and Green), Thunder Whistle, Shoe one pair, temporary shed accommodation (bunk size 6 sqm). The rate shall be inclusive of cost of all the above materials, provision of temporary shed, salary and other incidental charges, etc., complete by the contractor as per special conditions of contract attached and as directed by the Engineer’s representative. Unit Quantity Rate RATES IN FIGURES RUPEES x x x x x 450.00P A I S E ONLY RATES IN WORDS (in CAPITAL LETTERS) per R U P EES x x x x x x x x x x x CRORES LC 8800 per x x x x x x x x x x x x x x x x x LAKHS day x x x x x x x x x x x x x x x x x THOUSAND x x x x x x x x x x x x x F O U R HUNDRED x x x x x x x x x x x x FI F T Y AND x x x x x x x x x x x x x x x x x PAISE ( item one only) Note: 1 Payment will be made once in month 2 The successful tenderer (agency), shall submit the record of availability of Gate Mitra for the specified period to the SSE/P.way who in turn will verify the details and take further necessary action.
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