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EGLSF Annual General Assembly Papers Düsseldorf, Germany, March 4th-6th 2017 Hosted by: VC Phoenix e.V. and Weiberkram e.V. ACCEPTANCE DIVERSITY INCLUSION Welcome On behalf of VC Phoenix e.V., Weiberkram e.V. and the board of EGLSF, we give you a warm welcome to Düsseldorf. The organisers of the Annual General Assembly 2017 have done everything possible to make sure you have a successful meeting and pleasant time in Düsseldorf. In order to facilitate an efficient meeting, we are providing you with these Annual General Assembly (AGA) papers. The AGA papers are divided into 3 parts. The first part covers all kinds of Practical Information, second is the Agenda for the meeting and third the Annexes containing documents belonging to the agenda points. All documents are also available online for download (PDF) via http://bit.ly/2jXoriS. Some items/documents will be updated continuously, so please check online the latest version of this document before you leave to Düsseldorf. Check http://www.duessel-cup.de/en/aga/aga2017/ for all the practical information on the organisation, the venues and hotel accommodation. We have done our best to assure the accuracy of this document, but we apologise in advance for any errors or omissions. Have a safe and pleasant stay in Düsseldorf, EGLSF Board 2017 EGLSF - Annual General Assembly Papers Düsseldorf 3 – 5 March 2017 1 Table of Contents 1. Venues .................................................................................................................................. 3 2. Transport ............................................................................................................................... 3 3. Locations ............................................................................................................................... 4 4. Help ..................................................................................................................................... 10 5. Procedures at Annual General Assembly ............................................................................ 11 Friday, March 3rd, 2016 - Conference: Migration and Diversity .............................................. 15 The Workshops ....................................................................................................................... 15 Saturday March 4, 2016 - Annual General Assembly Day 1 ................................................... 16 Sunday March 6, 2016 - Annual General Assembly Day 2 ..................................................... 17 Annex 1. Membership Items .................................................................................................... 19 Annex 2. Board Report 2016 ................................................................................................... 19 1. General ............................................................................................................................ 19 2. Good governance organisation ........................................................................................ 22 3. Inclusive EuroGames ....................................................................................................... 24 4. Large number of members representing diversity ........................................................... 25 5. Leading organisation for equality ..................................................................................... 27 6. Finances .......................................................................................................................... 35 7. Reports from the committees ........................................................................................... 35 Motion N°1 Membership of committees. .................................................................................. 45 Motion N°2 Committees. Submitted by the Board. .................................................................. 46 Motion No 3 to re-establish the Diversity Committee ............................................................... 47 Motion No 4 to re-establish the Legal Advisory Committee ..................................................... 48 Motion No 5 to re-establish the EuroGames Committee ......................................................... 48 Motion No 6 to add articles 9.9 to Section 9 and 18.8 to Section 18 of the Bylaws regarding voting rights. ............................................................................................................................ 48 Motion No 7 Proposed changes to the Bylaws from the EGA 2016 by the Legal Advisory Committee ............................................................................................................................... 49 8. Report from the 16th EuroGames - Helsinki ..................................................................... 51 Annex 4 - Candidates for EGLSF board ..................................................................................... 52 Annex 5 - Bid for hosting 2018 AGA ........................................................................................... 56 Annex 6 - Bid for hosting 2020 EuroGames ................................................................................ 66 Annex 7 - Minutes AGA 2016 ...................................................................................................... 84 Annex 8 - Minutes EGA 2016 .................................................................................................... 102 EGLSF - Annual General Assembly Papers Düsseldorf 3 – 5 March 2017 2 I. Practical Information In this section you will find some practical information of the AGA. Please read carefully, if you have any questions do not hesitate to contact us. 1. Venues Friday March 3rd Conference Venue: AIDS Hilfe Düsseldorf e.V. See map below Civic Reception: Town Hall, Jan-Wellem-Saal See map below Party Tram/Sightseeing: Starting at tramstop Heinrich-Heine-Allee Saturday March 4th Annual General Assembly Venue: NH Hotel Derendorf See map below Social Dinner: Uerige See map below Evening Party: Kammer See map below Sunday March 5th Annual General Assembly Venue: NH Hotel Derendorf See map below 2. Transport Düsseldorf is located at the centre of Europe. It has Germany’s third biggest airport and as such, has a wide variety of connections to many European and international cities. Since the founding of Eurowings (Lufthansa’s budget airline), it is fairly cheap to reach Düsseldorf. Along with Ryanair’s base in nearby Weeze and the airport in Cologne, there are plenty of cheap options to reach Düsseldorf by plane. International connections include: New York, San Francisco, Los Angeles, Chicago, Atlanta, Tokyo, Hong Kong, Bejing and Singapore. EGLSF - Annual General Assembly Papers Düsseldorf 3 – 5 March 2017 3 The city is connected by train to all cities in Germany and also to international destinations such as Amsterdam (2 hours), Brussels (2 hours), Zürich (5 hours) and Paris (4 hours). Given the good highway connections, it is easy to reach the city by car or bus. Public transport in the city is also well connected, with a third underground line just opened. 3. Locations Location Conference: Aidshilfe Düsseldorf, Johannes-Weyer-Str.1, 40225 Düsseldorf, 1st floor Friday, March 3rd, 09:00 – 13.00 Coming from city center Coming from Public Transport: Coming from Airport please go to the Central Railway station (Düsseldorf HBF) by using the S train S 11. From HBF use the subway U71 (!Benrath) or U73 (!Universität Ost) Closest stops: „Uni-Kliniken“ or „Auf’m Hennekamp“ (subway, tram, bus), 5 min walk to the Aidshilfe (see map) Tickets for trips within the city boundaries cost 2,70 € (“Preisstufe” / price level A) and are valid for 90 minutes. There are tickets consisting of 4 tickets (4er Ticket) for 10,00 €. You don’t need a new ticket if you switch. Or use the “Rheinbahn” App. EGLSF - Annual General Assembly Papers Düsseldorf 3 – 5 March 2017 4 By Car: Coming from city center follow B8 / Witzelstraße, turn right at the subway station „Uni-Kliniken“ into Moorenstrasse, turn right at Naegelestrasse, left at Bruhnstrasse, right at Johannes-Weyer- Strasse Coming from A3/A46: follow B8 / Witzelstraße, turn left at the subway station “Uni-Kliniken“ into Moorenstrasse, turn right at Naegelestrasse, left at Bruhnstrasse, right at Johannes-Weyer- Strasse Parking: in the streets close to the location Location Welcome Reception: Altes Rathaus/Historic Townhall, Marktplatz 2, 40213 Düsseldorf (blue door) Friday, March 3rd, 16:00 – 18:00 Public Transport: Closest stop: „Heinrich-Heine-Allee“ (subway, tram), 10 min walk to the historic townhall through the Altstadt (old town) Tickets for trips within the city boundaries cost 2,70 € (“Preisstufe” / price level A) and are valid for 90 minutes. There are tickets consisting of 4 tickets (4er Ticket) for 10,00 €. You don’t need a new ticket if you switch. Or use the “Rheinbahn” App. By Car: EGLSF - Annual General Assembly Papers Düsseldorf 3 – 5 March 2017 5 The townhall is located in the „Altstadt“ (old town, old city center), which is a pedestrian area, please use Contipark car parks (see map) Location Stop to enter the party tram: Schadowstrasse Please be there on time since we don’t have much time to enter the tram. It only stops once. We will be dropped off at the same stop later. You can re-enter the old town and enjoy a lot of nice restaurants and pubs for dinner and to mingle with the people. Düsseldorf is known to have the „longest bar in the world“ („längste Theke der Welt“) regarding
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