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Events Committee - 2 November 2018 - Agenda Events Committee - 2 November 2018 - Agenda NOTICE OF MEETING Notice is hereby given of a Meeting of the Events Committee to be held in the CEs Meeting Room, First Floor, Civic Administration Building, 101 Esk Street, Invercargill on Friday 2 November 2018 at 9.00 am Cr D Ludlow (Chairperson) His Worship the Mayor, Mr T Shadbolt Cr T Biddle Cr A Crackett Cr G Lewis Clare Hadley CHIEF EXECUTIVE Finance and Corporate Services Directorate Civic Administration Building ∑ 101 Esk Street ∑ Private Bag 90104 Invercargill ∑ 9840 ∑ New Zealand DX No. YA90023 ∑ Telephone 03 211 1777 ∑ Fax 03 211 1433 1 Events Committee - 2 November 2018 - Agenda A G E N D A 1. APOLOGIES 2. MINUTES OF THE MEETING OF THE EVENTS COMMITTEE HELD ON 28 SEPTEMBER 2018 3. ACCOUNTABILITY REPORT 3.1 YOUNG FARMER OF THE YEAR AWARDS 3.2 SPW SOUTHERN RUMBLE 3.3 ILT KIDZONE 4. FINANCIAL UPDATE 5. PUBLIC EXCLUDED SESSION Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting; namely (a) Funding Application – Sports Car Club – Classic Speedfest (b) Funding Application – Indian Community Southland – Diwali Festival of Lights (c) Confirmation of Public Excluded Minutes of Events Committee Meeting held on 28 September 2018 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of Reason for passing Ground(s) under Section each matter to be this resolution in 48(1) for the passing of considered relation to each this resolution matter (a) Funding Application Section 7(2)(i) To enable any local – Sport Car Club – authority holding the Classic Speedfest information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) 2 Events Committee - 2 November 2018 - Agenda General subject of Reason for passing Ground(s) under Section each matter to be this resolution in 48(1) for the passing of considered relation to each this resolution matter (b) Funding Application Section 7(2)(i) To enable any local – Diwali Festival of authority holding the Lights information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (c) Confirmation of Section 7(2)(i) To enable any local Public Excluded authority holding the Minutes of Events information to carry on, Committee Meeting without prejudice or held on 28 disadvantage, September negotiations (including commercial and industrial negotiations) ♦♦♦♦♦♦♦♦♦♦♦♦ 3 Events Committee - 2 November 2018 - Confirmation of Minutes MINUTES OF THE MEETING OF THE EVENTS COMMITTEE HELD IN THE COUNCIL CHAMBERS, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK STREET, INVERCARGILL, ON FRIDAY 28 SEPTEMBER 2018 AT 9.00 AM PRESENT: His Worship the Mayor, Mr T Shadbolt Cr D J Ludlow (Chairperson) Cr A H Crackett Cr G D Lewis IN ATTENDANCE: Ms B Brown, Venture Southland Ms M Sievwright, Personal Assistant 1. APOLOGIES Cr T M Biddle. Moved Cr Ludlow, seconded Cr Lewis and RESOLVED that the apology be accepted. 2. MINUTES OF THE MEETING OF THE EVENTS COMMITTEE HELD ON 13 JULY 2018 Moved Cr Crackett, seconded Cr Ludlow and RESOLVED that the minutes be received as a true and correct record. 3. MATTERS ARISING Nil. 4. FINANCIAL UPDATE The financial report had been circulated. Moved Cr Crackett, seconded Cr Lewis and RESOLVED that the Financial Update be received. 5. ACCOUNTABILITY REPORTS 5.1. Southland Arts Festival Angela Newell was in attendance to speak to this Item. This was the tenth year of this event had been held, and there were more events than ever which was great for Invercargill. Ms Newell tabled copies of the proposed 2019 programme and budget. She was trying to keep the ticket prices affordable for families in order to get more people interested in attending. 4 Events Committee - 2 November 2018 - Confirmation of Minutes Moved Cr Ludlow, seconded Cr Lewis and RESOLVED that the Accountability Report be received. 6. GENERAL BUSINESS Nil. 7. URGENT BUSINESS Nil. 8. COMMITTEE IN PUBLIC EXCLUDED SESSION Moved Cr Ludlow, seconded His Worship the Mayor and RESOLVED that the public be excluded from the following parts of the proceedings of this meeting, namely: (a) Funding Application – Sport Southland – ICC Surf to City (b) Funding Application – Tickertape Parade for Steel and Sharks (c) Funding Application – Stadium Southland – Christmas Show (d) Confirmation of Public Excluded Minutes of Events Committee Meeting held on 13 July 2018 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of Reason for passing Ground(s) under Section each matter to be this resolution in 48(1) for the passing of considered relation to each this resolution matter (a) Funding Application Section 7(2)(i) To enable any local – Sport Southland – authority holding the ICC Surf to City information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (b) Funding Application Section 7(2)(i) To enable any local – Tickertape Parade authority holding the for Steel and Sharks information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (c) Funding Application Section 7(2)(i) To enable any local – Stadium Southland authority holding the 5 Events Committee - 2 November 2018 - Confirmation of Minutes General subject of Reason for passing Ground(s) under Section each matter to be this resolution in 48(1) for the passing of considered relation to each this resolution matter – Christmas Show information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (d) Confirmation of Section 7(2)(i) To enable any local Public Excluded authority holding the Minutes of Events information to carry on, Committee Meeting without prejudice or held on 13 July 2018 disadvantage, negotiations (including commercial and industrial negotiations) ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ 6 Events Committee - 2 November 2018 - Accountability Reports 7 Events Committee - 2 November 2018 - Accountability Reports Executive Summary The 50th FMG Young Farmer of the Year season has finished with a bang. Invercargill put on an outstanding Grand Final and saw a huge number of past and present competitors come to celebrate the 50 years and witness the crowning of the 50th Grand Champion. We kicked off the season in October 2017 with 21 district contest and skills days being held around the country, throughout the seven regions, with the top eight from each region coming together to battle it out at their regional final. In May we brought the seven grand finalists together for the first time to meet each other and learn all about the challenge of Grand Final ahead. Then at the start of July they meet again in the mighty south ready to battle it out for the 50th FMG Young Farmer of the Year Champion’s title. Logan Wallace of the Otago/Southland Region took home the title, followed by Cameron Black of Aorangi in second place and Josh Cozens of Waikato/Bay of Plenty in third. We are lucky to have so many wonderful and hard working volunteers who dedicate so much of their time to helping with all of these events. We would like to especially thank the Invercargil City Council, Invercargill licencing trust, Venture Southland and all the other local supporters who helped make our event a huge success. (Left to right: Josh Cozens, Patrick Crawshaw, Daniel Bradbury, Logan Wallace, Cameron Black , Andrew Wiffen and Will Taylor) FMG Young Farmer of the Year | 181 Kirk Rd, Templeton | PO Box 23141, Hornby 8445 | 03 344 2473 http://www.FMGyoungfarmercontest.co.nz 8 Events Committee - 2 November 2018 - Accountability Reports Season Highlights FMG Young Farmer of the Year | 181 Kirk Rd, Templeton | PO Box 23141, Hornby 8445 | 03 344 2473 http://www.FMGyoungfarmercontest.co.nz 9 Events Committee - 2 November 2018 - Accountability Reports Current Organisational Structure The NZ Young Farmers Board delegate governance of the Contest to the Contest Board. The Board comprises of the Contest Chairman, four elected members, the Grand Final Convenor, a principal Sponsor Representative, NZ Young Farmers CEO, NZ Young Farmers Events Manager, NZ Young Farmers Sponsorship Coordinator and the NZ Young Farmers Board Chairman. They meet at least three times each year to review and develop the Contest. FMG Young Farmer of the Year | 181 Kirk Rd, Templeton | PO Box 23141, Hornby 8445 | 03 344 2473 http://www.FMGyoungfarmercontest.co.nz 10 Events Committee - 2 November 2018 - Accountability Reports 2018 Grand Final The ultimate rural challenge culminates with seven contestants battling it out over three days of various challenges to take home the title of FMG Young Farmer of the Year. This year the Grand Final week took place in Invercargill. James Goodwin was the Grand Final convenor and did an excellent job leading his committee to organise and execute a very successful Grand Final. This year with the change in Contest Board structure and the NZ Young Farmers events team working more closely with the Grand Final committee we were able to ensure key elements were met and the high level of event we aim to put on for all the industry partners was achieved. The contestants competed in the following challenges over the week. FMG Young Farmer of the Year | 181 Kirk Rd, Templeton | PO Box 23141, Hornby 8445 | 03 344 2473 http://www.FMGyoungfarmercontest.co.nz 11 Events Committee - 2 November 2018 - Accountability Reports Grand Final Events : Technical day Following a visit to the Clarke’s Farm at Wyndham, our grand finalists were put to the test in the technical challenges on Thursday at the Southern Institute of Technology.
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