Agenda Extraordinary General Meeting Wye of Parish Council with th Hinxhill Tuesday 20 October 2020 at 6.45pm Parish By video/audioconference Council

Parish Council meetings are open. Members of the public and press are welcome to ‘attend’ this virtual meeting, either via an audio connection or by following the WATCH THIS MEETING link on the website version of this agenda at https://www.wyeparishcouncil.gov.uk/agendas-and-minutes.html

Any member of the public who wishes to make representation to the council or who has any special requirements in respect of the meeting should contact the Clerk. Any questions for councillors along with any relevant documents for consideration by the Parish Council must be received by the Clerk in writing or by email, at least 3 clear working days prior to the date of the meeting.

2B Briar Close, Bramble Lane, Wye, TN25 5HB 01223 812 459 [email protected]

AGENDA

111/20R To note those present and to receive any apologies

112/20R To receive declarations of the existence and nature of any Disclosable Pecuniary Interest (DPI) and any Other Significant Interest (OSI) from members, concerning items on the agenda

113/20R Public Open Session (this item will last no longer than 15 minutes unless agreed by the Chairman. If a member of the public has submitted a statement, this will be read out. Statements shall not require a response at the meeting, but the Chairman may direct that a written or oral response be given.

114/20R To approve the Minutes of the Extraordinary General meeting held on 15 September 2020

115/20R To receive an update regarding progress of actions and resolutions from the last meeting a. (Papers have been circulated to Councillors)

116/20R To receive any oral or written reports, and authorise any action a. To receive an update regarding preparation for the play area inspection (inspection date yet to be confirmed) b. To receive an update regarding the Poppy Appeal 2020 c. To agree to donate wooden crosses for Remembrance Sunday commemorations

117/20R Finance and Governance a. To note income received (Papers have been circulated to Councillors) b. To review the expenditure list and authorise payments (Papers have been circulated to Councillors) c. To consider a donation to the Poppy Appeal (S.137 expenditure) and to authorise the laying of a wreath d. To approve subscription renewal for Parish Magazine (Papers have been circulated to Councillors)

1 e. To consider a contribution to the hiring costs of the Reece Pavilion for community coffee morning (Papers have been circulated to Councillors) f. To agree proposed increase in rents for allotment plots at Beanfield allotment site (Papers have been circulated to Councillors) g. To approve quote from Lawncare Services for remedial work needed at play areas, trimming hedges and clearing allotments (Papers have been circulated to Councillors) h. To approve invoice to PCC for churchyard grass cutting (Papers have been circulated to Councillors) i. To approve signing the Aerial Photography for Great Britain (APGB) agreement to enable the Parish Council to access additional free datasets (Papers have been circulated to Councillors)

118/20R PLANNING

a. To consider planning applications (deadlines for comment shown, where applicable) i 20/01188/AS 5 Amage Road Cottages, Amage Road, Wye TN25 5BD Single storey rear extension, replacement front porch, first floor side extension (Deadline: 22 October 2020) (Papers have been circulated to Councillors)

20/01233/AS 34 Ramsfield Way, Wye TN25 5AD Retrospective application for the insertion of a partition wall in the car barn. (Deadline: 23 October 2020)

20/00244/AS Land between Beech Hedges and 1, Cherry Garden Crescent, Wye Update from English Rural Housing – verbal update from Cllr Bartley

ii To consider any applications received, but not listed above. None received

b. To note decisions of Planning Department i. 19/01742/CONA/AS Plot 2, Former Wye College Pig Unit, Amage Road, Wye Discharge condition 9, 10 (part 1), 13 Decision: Permit

20/01140/AS Little Olantigh, Upper Olantigh, Wye TN25 5DH Side extension and alterations to outbuilding with existing use ancillary to cottage Decision: Permit

c. To consider any tree applications 20/00217/TC 1 Stonegate, Wye, Ashford, , TN25 5DD T1 Lime Tree - Pollard. Pollarding would take the weight from the tree and make it safer to surrounding buildings/houses. To pollard leaving a clear trunk and cut to where the branches break from the trunk - height of about 3 metres.

d. Telereal Trillium (TT) sites (i) To receive an update, and approve any action, regarding WYE3 Masterplan and other TT sites. (ii) To hear any updates or agree any actions regarding undecided planning applications:

e. Planning appeals and enforcements To hear any updates regarding outstanding planning matters and consider any actions required Planning Appeals Received:

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17/00567/AS Former Wye College Buildings, High Street, Wye, Ashford, TN25 4AH Conversion of former College buildings with associated restoration and alterations to buildings, demolition of later structures and rebuilding to provide 38 dwellings and community space; together with provision of two new dwellings, parking courts with car barns, cycle storage and refuse stores on land to the north of the retained buildings and associated landscaping; and change to parking arrangements for Squires Cottages (Change of Use from College residential accommodation back to 4 individual dwellings approved under Reference 16/00893/AS)

19/01327/AS Wye College land and buildings Site Wye 3, Olantigh Road, Wye Residential development of 40 dwellings, with associated access road, car park and open space

19/01330/AS Former A D A S offices, Olantigh Road, Wye, Ashford, Kent, TN25 5EL Demolition of offices and redevelopment with twenty dwellings with associated garages, parking and internal estate roads and open space

Planning Appeals Decided

PINS Appeal (ref 4000868) Decision: 19/1558/AS Hillview, 25 Church Street, Wye TN25 5BN Decision: Appeal dismissed (Papers have been circulated to Councillors)

PINS Appeal (ref 4000953) Decision: 19/01381/AS Sidelands Farm, Little Olantigh Road, Wye Decision: Appeal dismissed (Papers have been circulated to Councillors)

119/20R To hear any reports and agree any actions regarding ongoing tasks and projects a. To receive an update with regards to Traffic Consultancy work b. To receive an update on Accessibility Statement and quality assurance checks c. To approve the newsletter to residents (Papers have been circulated to Councillors) d. To receive an update with regards to the Wye Community Flood Plan (Papers have been circulated to Councillors) e. To receive the updated Site Visit policy (Papers have been circulated to Councillors)

120/20R To receive correspondence, and authorise any action a. To receive Cllr Bouverie’s resignation letter (Paper has been circulated to Councillors) b. To receive Ashford Borough Council Leader’s Briefing no 57 – Modern Slavery and Human Trafficking (Papers have been circulated to Councillors) c. To receive Ashford Borough Council Leader’s Briefing no 58 – Sevington Consultation (Papers have been circulated to Councillors) d. To receive correspondence from Jo Rall 2020-10-06 (Papers have been circulated to Councillors) e. To approve a resolution to respond to Planning White Paper (Papers have been circulated to Councillors) f. To note correspondence from Stagecoach Buses 2020-10-12 (Papers have been circulated to Councillors) g. To note any correspondence received, but not listed above

121/20R To hear & note items from Councillors for the next agenda or for information only Note - no decisions can be taken on any item raised under this heading.

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122/20R Dates of next meetings, to be held by video/audioconference o Tuesday 3rd November at 18.45 Parish Council o Tuesday 17th November at 18.45 Extraordinary General Meeting of the Parish Council Meeting

123/20R Resolution. That under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following item of business because of the commercially, legally or otherwise sensitive nature of the business.

124/20R To discuss any commercially or legally sensitive business relating to Telereal Trillium sites including WYE3 Masterplan and Wye College Buildings, any other land or buildings and authorise any actions.

PINs Appeal

125/20R Staffing

126/20R Renewal of 2B Briar Close lease

127/20R Close of meeting

Signed

K. Stephens. Clerk to the Parish Council date 13 October 2020

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For inclusion with each agenda

DECLARATIONS OF INTEREST (DPI) and OTHER SIGNIFICANT INTEREST (OSI)

A member who declares a DPI in relation to any item on the agenda will need to leave the meeting for the whole of that item and will not be able to speak or take part unless a relevant dispensation has been granted. A member who declares an OSI will be able to speak on the item as a member of the public, but will be required to remove him/herself

to the public gallery before the debate, and to leave the meeting for the vote.

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