M I N U T E S

of the

OCTOBER 2018

ROTARY INTERNATIONAL

BOARD OF DIRECTORS MEETING

One Rotary Center 1560 Sherman Ave., Evanston, IL 60201 USA GENERAL OFFICERS 2018–19 PRESIDENT VICE PRESIDENT

Barry Rassin John C. Matthews Nassau, N.P., Bahamas Mercer Island, WA, USA (Rotary Club of East Nassau) (Rotary Club of Mercer Island)

PRESIDENT-ELECT TREASURER

Mark Daniel Maloney Peter Iblher Decatur, AL, USA Zirndorf-Weiherhof, Germany (Rotary Club of Decatur) (Rotary Club of Nürnberg-Reichswald)

EXECUTIVE COMMITTEE CHAIRMAN GENERAL SECRETARY

Brian A.E. Stoyel John Hewko Plymouth, England Evanston, IL, USA (Rotary Club of Saltash) (Rotary Club of Kyiv, Ukraine)

OTHER DIRECTORS

Francesco Arezzo Olayinka Hakeem Babalola Ragusa, Italy Port Harcourt Rivers State, (Rotary Club of Ragusa) (Rotary Club of Trans Amadi)

Jeffry Cadorette Basker Chockalingam Media, PA, USA Karur, Tamil Nadu, India (Rotary Club of Media) (Rotary Club of Karur)

Lawrence A. Dimmitt Rafael Garcia III Topeka, KS, USA Makati City, Philippines (Rotary Club of Topeka) (Rotary Club of Pasig)

Keiichi Ishiguro Robert C. Knuepfer Jr. Tsuruoka, Yamagata, Japan Hinsdale, IL, USA (Rotary Club of Tsuruoka West) (Rotary Club of )

Akira Miki Eun-Soo Moon Himeji, Japan Cheonan, Chungnam, Republic of Korea (Rotary Club of Himeji) (Rotary Club of Cheonan-Dosol)

David D. Stovall Piotr Wygnańczuk Gainesville, GA, USA Gdynia, (Rotary Club of Hall County) (Rotary Club of Gdynia)

Gregory F. Yank Paulo Augusto Zanardi Lebanon, IL, USA Curitiba Pr., (Rotary Club of O'Fallon) (Rotary Club of Curitiba-Cidade Industrial)

CONTENTS

22. Minutes of the June and “July” 2018 Board Meetings ...... 1 23. Ratification of Decisions Made by the President ...... 1 24. Ratification of Decisions Made by the General Secretary ...... 1 25. Decisions by Communication ...... 1 26. General Secretary’s Report ...... 2 27. Reelection of the General Secretary ...... 2 28. Treasurer’s Report ...... 2 29. Communications from the Trustees ...... 2 30. Election of Foundation Trustees ...... 2 31. Policy Statement on Gender Equity ...... 2 32. Joint Task Force to Consider RI Tax Status Report ...... 3 33. Petitions to the Board ...... 3 34. Updates to the Rotary Code of Policies ...... 3 35. Board Appreciation of Ketchikan, Alaska ...... 3 36. Annual Report on Litigation ...... 4 37. Rotary’s Privacy Statement for Personal Data ...... 4 38. Proposed RI Committee Structure for 2019–20 ...... 4 39. 2019–20 Board Meeting Dates ...... 4 40. Nominating Committee for RI President Report ...... 4 41. Election Review Committee Report ...... 5 42. Special Representative Ravindran Investigation Report ...... 6 Operations Review Committee Report (43-45) 43. Review of Reimbursable Expenses for RI President and President-elect ...... 7 44. Training District Finance Committees ...... 7 45. Compensation Advisory Committee Responsibilities ...... 7 46. Strategic Planning Committee Report ...... 7 47. Joint Committee on Partnerships Report ...... 7 48. 2019 Council on Legislation Operations Committee Report...... 8 49. Constitution and Bylaws Committee Report ...... 8 50. Council on Legislation Board Advisory Committee Report ...... 9 51. Triennial Review of Rotary Institute Requirements ...... 10 52. Registering as an Overseas Non-Governmental Organization in China ...... 10 53. Non-Rotarian Events at RI Conventions Feasibility Study ...... 10 54. 2020 RI (Honolulu) International Convention Committee Report ...... 11 55. Rotaract and Interact Committee Report ...... 12 56. ...... 12 57. Leadership Development and Training Committee Report ...... 13 58. Global Networking Groups Committee Name Change ...... 14 59. Rotary Peace Symposium Capacity ...... 14 60. International PolioPlus Committee Report: Gates Foundation Partnership ...... 14 61. Membership Trends ...... 14 62. Membership Committee Report ...... 15 63. Districting Committee Report ...... 15 64. 2017–18 Young Past Governors Task Force Requests ...... 16 65. Young Past Governors Committee Pilot Revision ...... 16 66. Regional Leader District Transfer ...... 16 67. Russia Regional Magazine Provisional License ...... 16 68. Rotary Regional Magazine Policy Amendment ...... 17 69. Audit Committee Report ...... 17 Finance Committee Report (70-71) 70. Finance Committee Report ...... 17 71. Rotary Exchange Rates ...... 17 72. Investment Committee Report ...... 18

i Appendices A. Ratification of Decisions Made by the President (Decision 23) ...... 19 B. Ratification of Decisions Made by the General Secretary (Decision 24) ...... 20 C. Proposed Position Statement Regarding Tax Status of Rotary International (Decision 32) ...... 36 D*. Updates to the Rotary Code of Policies (Decision 34) E. Rotary Privacy Statement for Personal Data (Decision 37) ...... 37 F. Terms of Reference for 2019–20 Committees (Decision 38) ...... 38 G.* Amendments to Rotary Code of Policies Regarding Reimbursable Expenses for the President and President-elect (Decision 43) H. The Rotary Strategic Plan— First-Year Initiatives (Decision 46) ...... 42 I.* Proposed Resolutions for the 2018 Council on Resolutions (Decision 49) J. Proposed Legislation for the 2019 Council on Legislation (Decision 49) ...... 43 K. Proposed Legislation for the 2019 Council on Legislation (Decision 50) ...... 47 L. Amendments to Rotary Code of Policies Regarding Assistant Governors (Decision 57) ...... 48 M. Young Past Governors Committee Pilot (Decision 65) ...... 49 N.* 2019–20 Budget Assumption (Decision 70) O.* Assumptions for the RI Five-Year Forecast (Decision 70) P.* Amendment to Proposed Enactment for the 2019 Council on Legislation (Decision 70)

*Filed only with the official copy of these minutes.

ii MINUTES

of the

OCTOBER 2018 MEETING

Rotary International Board of Directors

The Rotary International Board of Directors held its second meeting of the year on 22–25 October 2018 in Evanston, IL, USA.

Present were: President Barry Rassin, President-elect DECISION: The Board approves the June and “July” Mark Daniel Maloney, Vice President John C. Matthews, 2018 Board meeting minutes as distributed. Treasurer Peter Iblher, Executive Committee Chairman Brian A. E. Stoyel, other directors, Francesco Arezzo, 23. Ratification of Decisions Made by the Olayinka Babalola, Jeffry Cadorette, Basker President Chockalingam, Lawrence A. Dimmitt, Rafael Garcia III, Keiichi Ishiguro, Robert C. Knuepfer Jr., Akira Miki, Statement: As authorized, 2017–18 President Riseley Eun-Soo Moon, David D. Stovall, Piotr Wygnanczuk, and 2018–19 President Rassin took decisions on behalf Gregory Yank, Paulo Augusto Zanardi, and General of the Board to fill vacancies in the office of governor- Secretary John Hewko. Mike Webb attended as Trustee elect and to approve waivers of the qualifications of a liaison. Frank Goldberg presented the Operations governor-nominee. Review Committee Report. Duane Benton presented the Council on Legislation Operations Committee Report. At DECISION: The Board ratifies the decision shown in the invitation of the president, also present was Michelle Appendix A made on the Board’s behalf by President O’Brien representing the Young Past District Governors Riseley during the period 9 March through 30 June 2018 Committee, and Rotarian Bala Murthy presented to the and President Rassin from 1 July through 7 September Board on the benefits of meditation. 2018.

Andrew McDonald served as secretary of the meeting 24. Ratification of Decisions Made by the General with assistance from Matt Hohmann. Other staff present Secretary were David Alexander, Jim Barnes, Michele Berg, Michelle Cangelosi, Lori Carlson, Richard Kick, Brian Statement: As authorized, the general secretary took King, Bernadette Knight, Laurie McCarthy, Carol several decisions on behalf of the Board. Pandak, David Peterson, Steve Routburg, Eric Schmelling, Tom Thorfinnson, Shannon Watson, and DECISION: The Board ratifies the decisions shown in Nora Zei. Nobuko Andrews, Dora Calkins, Sandra Appendix B made by the general secretary on behalf of LeBlanc, Ligia Lima, and Eiko Terao served as staff the Board during the period 10 March 2018 through 7 interpreters. September 2018.

Under the guidance of the president, the general secretary 25. Decisions by Communication had prepared an advance memorandum for this meeting containing items for consideration with background Statement: Under state law, a board of directors information and analyses. Those items, along with others may take action by ballot without a meeting if such initiated during this meeting, constituted the meeting action, provided in writing, is approved by all directors. agenda as reflected in the remainder of these minutes. Since its last meeting, the Board took two decisions by communication. * * * * * * DECISION: The Board notes that it made two decisions 22. Minutes of the June and “July” 2018 Board by communication since its June 2018 meeting: Meetings Ballot 1: The Board adopted, effective on 1 July Statement: The general secretary distributed the June and 2018, all decisions it had approved at its 29 June “July” 2018 Board meeting minutes to each director. 2018, held in Toronto, Ontario, Canada.

1 Minutes of the October 2018 RI Board of Directors Meeting

Ballot 2: The Board, the Executive Committee acting interest to the Board. The Trustees had also requested the on its behalf, requested the general secretary to Board to reconsider its June 2018 decision defunding the proceed to inspect , England and Melbourne, attendance of past RI presidents at the International Australia as potential host cities for the 2023 Rotary Assembly. International Convention and to present a final recommendation to the Board at its January 2019 DECISION: The Board meeting; and requested the general secretary to contact the Rotarians and Tourism Offices in Busan, 1. notes the following decisions from the June 2018 South Korea and Delhi, India to thank them for their Trustees meeting: proposals and efforts and inform them of the Board’s decision regarding the 2023 RI Convention. 143. Communications from the Board 144. RI Tax Status Joint Task Force Report 26. General Secretary’s Report 146. Regional Leader Task Force Report 147. Strategic Planning Committee Report Statement: The general secretary reported on the work at 154. Disaster Relief the Secretariat since the Board’s June 2018 meeting and 155. RI and the Institute for Economics and Peace progress on Secretariat initiatives during 2018–19. Strategic Partnership 156. Peace Program Manager DECISION: The Board receives the general secretary’s report on the activities at the Secretariat since the June 2. notes the following decisions from the August 2018 2018 Board meeting. Trustees meeting:

27. Reelection of the General Secretary 5. Communications from the Board 7. 2019–20 Annual Goals Statement: Under Board policy, the general secretary is 8. Joint Task Force to Consider RI Tax Status to notify the Board’s Executive Committee at least one Report year before the expiration of his employment contract as 23. Regional Leader Policy Revisions the RI general secretary whether he wishes to renew the 24. Regional Leader District Transfer contract. As General Secretary Hewko’s contract expires on 30 June 2020, he notified the Executive Committee 3. thanks the Trustees for their request to reconsider that he wished to renew the contract. The Executive Board decision 187, June 2018, but declines to take Committee informed the Board of this request. any further action.

DECISION: The Board, in accordance with RI Bylaws 30. Election of Foundation Trustees section 6.030., reelects John Hewko as the general secretary of Rotary International for an additional three- Statement: RI Bylaws section 23.020. requires the year term, beginning 1 July 2020, subject to the president president-elect to annually nominate individuals as consulting with the Trustees, and authorizes the president Rotary Foundation trustees for election by the Board. The to execute the contract extension on its behalf. Board considered President-elect Maloney’s nomina- tions at this meeting. 28. Treasurer’s Report DECISION: The Board, following the nomination by Statement: Rotary Code of Policies section 29.040.6. President-elect Maloney, elects Jorge Aufranc, Hipolito requires the treasurer to report on the status of RI finances S. Ferreira, Jennifer E. Jones, and Ian H.S. Riseley to be at each Board meeting. trustees of The Rotary Foundation beginning 1 July 2019 to serve four-year terms. DECISION: The Board thanks Treasurer Iblher for his report on the status of RI finances. 31. Policy Statement on Gender Equity

29. Communications from the Trustees Statement: In considering matters of diversity and inclusion at Rotary, the Board discussed the importance Statement: At their June and August 2018 meetings, the of adopting a policy statement on gender equity. Rotary Foundation Trustees took several decisions of

2 Minutes of the October 2018 RI Board of Directors Meeting

DECISION: The Board requests the general secretary to From the Council of Past Governors of South , study and recommend a formal policy statement on requesting the Board to amend how Rotary positions at gender equity, for report at the January 2019 meeting. the zone level are appointed.

32. Joint Task Force to Consider RI Tax Status From the Rotary Club of Gympie-Cooloola, Qld, Report Australia, requesting the Board to recognize EarlyAct as a Rotary Program. Statement: In decision 132, April 2018, the Board agreed to establish a six-member joint task force comprising From the Rotary Club of Luyang, Sabah, Malaysia, three 2018–19 trustees appointed by the Trustee chair requesting the Board to increase the upper Rotaract age and three 2018–19 directors appointed by the RI limit from 30 to 35. president to study the issues relating to the possible From the Rotary Club of Skipton, N. Yorks., England to change in RI’s tax status. The RI Tax Status Joint Task change the frequency of or to eliminate the RI Force met on 9 August 2018 in Evanston, IL, USA, and Convention. discussed the possible positive and negative effects were RI to convert from a Section 501(c)(4) tax-exempt From the Rotary Club of Parys, South Africa, requesting organization to a Section 501(c)(3) tax-exempt organi- the Board to consider making district conferences and the zation under the US tax code. The task force also drafted position of assistant governor optional. an operating agreement between Rotary and The Rotary Foundation to reflect the proposed tax status change. DECISION: The Board, the Executive Committee acting on its behalf, requests the general secretary to DECISION: The Board follow-through on the petitions received at this meeting in accordance with discussion at this meeting. 1. thanks the Joint Task Force to Consider RI Tax Status for its report; 34. Updates to the Rotary Code of Policies

2. agrees to move forward with the proposal to convert Statement: Board policy requires the general secretary, at RI to a Section 501(c)(3) organization and requests the conclusion of each Board meeting, to review the the general secretary to take appropriate action to decisions taken by the Board at that meeting and to complete this process; prepare a report listing the decisions that might be added to the Rotary Code of Policies. The general secretary 3. agrees to submit to the 2019 Council the proposed provided suggested amendments to the Code based upon position statement shown in Appendix C; Board decisions taken at the April, June, and “July” 2018 Board meetings. The general secretary further 4. approves the draft operating agreement between recommended amendments to the Code to reflect current Rotary International and The Rotary Foundation of practices, language, and other factors. Rotary International prepared by the Joint Task Force to Consider RI Tax Status presented at this DECISION: The Board, to record the decisions taken at meeting and refers it to the Trustees for their its April, June, and July 2018 meetings and previously, consideration and adoption; amends the Rotary Code of Policies as found in Appen- dix D, filed only with the official copy of these minutes. 5. authorizes its Executive Committee to act on behalf of the Board to negotiate and approve any 35. Board Appreciation of Ketchikan, Alaska modifications to the draft operating agreement and to authorize the president to execute the final Statement: The Board wished to thank the town of agreement. Ketchikan, Alaska, for providing the Board with local foods at one of its hospitality gatherings during the week 33. Petitions to the Board of the Board meeting.

Statement: The Board considered five petitions from DECISION: The Board thanks the people of Ketchikan, Rotary clubs and districts: Alaska for their gracious hospitality in providing “Alaska Night” at the Board’s 23 October hospitality gathering.

3 Minutes of the October 2018 RI Board of Directors Meeting

36. Annual Report on Litigation paragraph of the Rotary Code of Policies section 36.110. as follows: Statement: The general secretary provides an annual report regarding ongoing litigation affecting RI. 36.110. Joint Committee on Partnerships The Joint Committee on Partnerships shall comprise DECISION: The Board receives the general secretary’s seven to nine members, including one trustee, one annual report on litigation. director, two past or current trustees or directors, and five individuals who have not served as either trustee or director. The current and past directors and trustees 37. Rotary’s Privacy Statement for Personal Data will be appointed for one-year terms; the past directors and trustees, and the five other members will Statement: The general secretary recommended that the be appointed for three-year, staggered terms. Board amend its policy regarding Rotary’s collection and use of its member’s personal data by adopting a privacy and requests the Trustees to amend the Rotary Foun- statement for personal data to include reference to six dation Code of Policies accordingly. privacy principles that Rotary adheres to and to outline exactly how Rotary uses personal data. 39. 2019–20 Board Meeting Dates

DECISION: The Board adopts a new Privacy Statement Statement: The Rotary Code of Policies requires the for Personal Data and amends the Rotary Code of Board to annually review and determine the dates and Policies regarding Rotary’s collection and use of places of Board meetings for the following Rotary year. personal membership data, as shown in Appendix E. President-elect Maloney presented his proposed 2019–20 schedule for Board meetings. 38. Proposed RI Committee Structure for 2019–20

DECISION: The Board Statement: The president-elect annually submits the proposed RI committee structure for the following 1. agrees that it shall meet during 2019–20 as follows: Rotary year to the Board for review at its second meeting.

This structure includes the committee names, their terms of reference, the number of members on each committee  7 June 2019, Hamburg, Germany (directors and (actual appointments are approved at the January Board spouses) meeting), and the number of meetings the committee is  8 June 2019 (Board retreat), Hamburg, Germany budgeted to hold. As the Board noted that some (directors and spouses) committees function without clearly defined terms of  21–24 October 2019, Evanston, IL, USA reference, it agreed that the terms for each committee (directors only) adopted at this meeting would continue until changed by  25 October 2019, Joint meeting with Foundation the Board. President-elect Maloney further suggested an Trustees, Evanston, IL, USA (directors only) amendment to the terms of reference for the Joint  27–30 January 2020, Evanston, IL, USA Committee on Partnerships. (directors, directors-elect, and spouses)  20–23 April 2020, Evanston, IL, USA (directors DECISION: The Board only)  3-4 June 2020, Honolulu, HI, USA (directors, 1. thanks President-elect Maloney for the review of his directors-elect, and spouses) proposed 2019–20 RI committee structure;

2. authorizes the 2019–20 president to adjust the above 2. confirms the terms of reference for each committee dates and sites if circumstances require. for 2019–20 and for each year thereafter until

modified by the Board, as shown in Appendix F, for 40. Nominating Committee for RI President publication in the Official Directory and distribution Report to committee members, advisers, and director and

trustee liaisons pursuant to Rotary Code of Policies Statement: After its August 2018 meeting, the 2018–19 section 31.030.4.; Nominating Committee for RI president suggested 3. amends the terms of reference for the Joint several improvements to how the committee functions Committee on Partnerships by amending the first for the Board’s consideration.

4 Minutes of the October 2018 RI Board of Directors Meeting

DECISION: The Board incidents of bad behavior among Rotarians in the district; 1. requests the general secretary to amend the Procedures for the Functioning of the Nominating c. upholds the complaint of the Rotary Club of Committee for President (Rotary Code of Policies Thessaloniki-West, voids the results of the section 27.010.2.) to incorporate the following for election, and requests the 2018–19 governor to review by the Board at its January 2019 meeting: conduct a mail ballot between the candidates whose names were presented to the district  the chair and secretary shall be elected following conference to select the 2019–20 governor of the committee’s welcome dinner the night before District 2484; the committee meeting  the committee meeting shall begin the evening d. requests the 2018–19 governor to consult with before the meeting date for the purpose of Past Director Safak Alpay, as the special electing the chair and secretary representative of the district, to ensure that the  committee members shall be invited to bring two election is conducted in accordance with RI’s suggested questions for candidates to the election procedures; committee meeting  when the Board develops the interview questions 2. receives the complaint of the Rotary Club of for candidates, it shall also approve a list of key Peshawar South, N.W.F.P., concerning the issues facing Rotary that can be shared with the election of the 2020–21 governor of District 3272 nominating committee (Pakistan) and  candidates may bring notes into the meeting at the time of their interview a. finds that the issues raised in the complaint are  the method of resolving tie votes should be not substantiated by the documents submitted by clarified the club;  a written disclosure statement of any attempt to b. upholds the results of the election, dismisses the influence members of the committee as complaint, and confirms the selection of referenced in paragraph 12 of the Procedures for Rotarian Tazeem Ahmed as the 2020–21 the Functioning of the Nominating Committee governor of District 3272;

2. requests the general secretary to implement the 3. receives the complaints of the Rotary Club of committee’s non-policy related suggestions. -, Metro Manila, Philippines

and the Rotary Club of Paco, Manila, Philippines 41. Election Review Committee Report concerning the election of the 2020–21 governor of

District 3810 (Philippines), and Statement: The Election Review Committee reviewed six election complaints received by the general secretary a. finds that although best practices in the election since the Board’s June 2018 meeting and made its process were not always followed, there is no recommendations to the Board. evidence of campaigning, voting irregularities, or errors in the tabulation of the ballots, and DECISION: The Board dismisses the complaint of the Rotary Club of Manila-United Nations; 1. receives the complaint of the Rotary Club of Thes- saloniki-West, Greece concerning the election of the b. finds widespread evidence of membership 2019–20 governor of District 2484 (Greece) and padding by clubs in the district based on evi- dence submitted by the Rotary Club of Paco, and a. finds that several clubs that were eligible to vote on this basis upholds the complaint of the Rotary under RI Bylaws section 14.040.1. were Club of Paco and voids the results of the election impermissibly denied that opportunity; of the 2020–21 governor of District 3810;

b. finds that the 2017–18 governor exceeded her c. directs the 2018–19 governor of District 3810 to authority by cancelling ballots cast in the district call for the resubmission of candidates, which conference vote, but notes with concern the may include candidates whose names were

5 Minutes of the October 2018 RI Board of Directors Meeting

previously submitted, and conduct a mail ballot c. upholds the results of the election, dismisses the using final 1 July 2017 membership numbers for complaint, and confirms the selection of the clubs in the district; Rotarian Claudia Dávila as the 2020–21 governor of District 4455; 4. receives the complaint of the Rotary Club of E-Club of Azteca, Querétaro, Mexico concerning the 7. defers consideration of the election complaint of the election of the 2019–20 governor of District 4140 Rotary Club of Port Harcourt Central, Rivers State, (Mexico) and Nigeria to its January 2019 meeting;

a. finds that the nominating committee and 8. thanks the Election Review Committee for its service governor erred in “disqualifying” Rotarian José to the Board. Carlos Flores from consideration by the nominating committee or as a challenging candi- 42. Special Representative Ravindran date to the committee’s selection of Rotarian Investigation Report Jaimes Gamiño; Statement: Beginning in 2017, Past RI President b. confirms that districts are not permitted to Ravindran was appointed to serve as a special impose eligibility requirements for candidates representative to South to provide oversight of for governor beyond those specified in the RI investigations into any long-term district dysfunction, Bylaws; including individual misconduct leading to such dysfunction. Recently, he formed a three-person panel to c. upholds the complaint and directs the governor investigate allegations of financial malpractices by the to conduct a mail ballot in accordance with RI 2016–17 District 3201 governor. This panel provided Bylaws Article 14 between Jaimes Gamiño, as several recommendations to the Board. the selection of the nominating committee, and José Carlos Flores, as a challenging candidate; DECISION: The Board

5. receives the complaint of the Rotary Club of 1. thanks Trustee Ravindran and his investigation team Bellavista-Atizapan, Estado de Mexico, Mexico for their report; concerning the election of the 2020–21 governor of District 4170 (Mexico) and 2. looks with disapproval at the manner in which 2016– 17 District Governor Prakash Chandran Arackal a. finds that allegations contained in the complaint conducted the financial affairs of the district during are not substantiated; his term;

b. upholds the results of the election, dismisses the 3. prohibits Past District Governor Arackal from complaint, and confirms the selection of holding any RI or zone positions for the years 2019– Rotarian José Calderón as the 2020–21 governor 20, 2020–2021, and 2021–22 and agrees that of District 4170; Rotarian Arackal shall no longer be considered a past district governor by Rotary International; 6. receives the complaint of the Rotary E-Club of Lima Colonial, Lima, Peru concerning the election of the 4. instructs Past District Governor Arackal to reimburse 2020–21 governor of District 4455 (Peru) and Indian Rupees 230,400 to the district in accordance with the inquiry finding; a. finds that the allegations contained in the 5. directs current District Governor Anantharama- complaint and comments submitted by the 2017– subramanian Venkatachalapathy to have the 2016– 18 governor lack supporting evidence; 17 accounts audited by an independent auditor b. notes that many ballots were hand-delivered appointed by Director Chockalingam and circulated rather than returned via regular mail, but finds to the clubs in the district; that this does not constitute a violation of RI’s 6. requests the current and incoming district leadership election policies and notes further that these to review in detail the requirements related to district ballots were accepted by the district balloting finances in the RI Bylaws and Rotary Code of committee; Policies and ensure compliance. 6 Minutes of the October 2018 RI Board of Directors Meeting

DECISIONS 43–45 reviews Rotary’s current employee compensation Operations Review Committee Report strategy and recommends any necessary changes to the Meeting 20–22 August, 2018 in Evanston, IL, USA Executive Committee.

43. Review of Reimbursable Expenses for RI DECISION: The Board President and President-elect 1. notes that the Operations Review Committee Statement: Noting that it had been several years since the reviewed and approved the six sources of policy regarding reimbursable expenses for the president compensation comparability data shown in the and the president-elect had been reviewed, the committee’s minutes to be used for its disqualified Operations Review Committee recommended several persons analysis; amendments to the definitions and financial limits for these expenses to ensure that they are reasonable by 2. notes that the Operations Review Committee con- current standards and practices. firmed and the Executive Committee has reviewed the current employee compensation strategy. DECISION: The Board amends Rotary Code of Policies section 69.040.1. regarding reimbursable expenses for * * * * * * the president and the president-elect, as shown in Appen- 46. Strategic Planning Committee Report dix G, filed only with the official copy of these minutes.

______Statement: The Strategic Planning Committee met on Note: President Rassin, President-elect Maloney, and 18–19 September 2018 in Evanston, IL, USA and President-nominee Gupta did not participate in the discussed strategic plan initiatives for the first year 2019– discussion or vote on this item. 20 deployment, a communications strategy for the new

strategic plan, updates from strategic planning working 44. Training District Finance Committees groups, feedback from the Future of Rotary breakout

session at the Toronto convention, and the creation of a Statement: The Operations Review Committee new Shaping Rotary’s Future Committee to review recommended that the Board consider developing governance-related issues below the international level, training for district finance committees to help ensure among other topics. that district governors fully understand their respon- sibilities regarding the management of district finances. DECISION: The Board adopts the first-year initiatives

for the Rotary Strategic Plan as shown in Appendix H. DECISION: The Board

47. Joint Committee on Partnerships Report 1. recognizes the importance of the careful manage-

ment and stewardship of district funds; Statement: The Joint Committee on Partnerships met on

10–11 September 2018 in Evanston, IL, USA and 2. requests the Operations Review Committee, in reviewed updates on existing partnerships, collaborating consultation with the general secretary, to study organizations, and service and project partners. The whether there are widespread issues regarding the committee discussed the process for determining appropriate management of district funds, for report designation criteria for collaborating organizations, and to the Board at its October 2019 meeting. new policy for establishing guidelines for recognizing

organizations, among other topics. 45. Compensation Advisory Committee Responsibilities DECISION: The Board

Statement: The Operations Review Committee serves as 1. authorizes the general secretary to determine the compensation advisory committee to the Board’s designation criteria for collaborating organizations Executive Committee. As such, the committee reviews and to oversee their selection and approval; and approves sources of compensation comparability data to be used for the Board’s annual “disqualified 2. extends Rotary’s service partnership agreement persons” compensation analysis. The committee also through the end of 2018–19 Rotary year with:

7 Minutes of the October 2018 RI Board of Directors Meeting

 Ashoka 49. Constitution and Bylaws Committee Report  International Agency for the Prevention of Blindness (IAPB); Statement: The Constitution and Bylaws Committee met via correspondence in July and August 2018 to review 3. amends Rotary Code of Policies regarding partner- proposed legislation for the 2019 Council and noted ships to incorporate guidelines for recognizing which items were duly proposed and which they found to organizations, as follows: be defective or not duly proposed. The committee also reviewed Board amendments to legislation. 36.060. Recognition for Organizations Guidelines for recognizing organizations are as follows: DECISION: The Board

1. Because contributions accumulate, organizations 1. pursuant to its decision 12, July 2018, notes that may be recognized as they reach each successive President Rassin approved on the Board’s behalf level. with the consent the Board Council on Legislation 2. Contributions from organizations including Advisory Committee chair, the following duly corporations, corporate foundations, governments, proposed, non-defective resolutions for the 2018 nongovernmental organizations, universities, and Council on Resolutions as shown in Appendix I, filed research institutions totaling US$100,000 or more only with the official copy of these minutes: that are not sponsorships, not a Rotary organization, and that are not being recognized in 001-R 012-R 024-R 039-R 055-R individual recognition are eligible for recognition 002-R 013-R 025-R 040-R 056-R under Rotary’s Recognition for Organizations. 003-R 015-R 026-R 041-R 057-R Sponsors of World Day and the Rotary 004-R 016-R 028-R 042-R 059-R International Convention receive rights and 005-R 017-R 029-R 046-R 060-R benefits according to their sponsorship package and 006-R 018-R 030-R 048-R 061-R are not included in Rotary’s Recognition for 007-R 019-R 031-R 049-R 062-R Organizations. 008-R 020-R 033-R 050-R 063-R 009-R 021-R 035-R 051-R 064-R 3. The levels established for Rotary’s Recognition for 010-R 022-R 036-R 052-R 065-R Organizations are as follows: 011-R 023-R 038-R 054-R 066-R

Level 1: US$100,000 - $249,999 2. agrees that resolution files 032-R, 043-R, 044-R, Level 2: US$250,000 - $499,999 047-R, and 053-R for the 2018 Council on Reso- Level 3: US$500,000 - $999,999 lutions are defective at this time; Level 4: US$1,000,000 - $2,499,999 Level 5: US$2,500,000 - $4,999,999 Level 6: US$5,000,000 and above 3. agrees that files NDP001, NDP002, NDP003, NDP004, NDP005, and NDP006 containing 4. Suggested benefits for each level are subject to proposed resolutions for the 2018 Council on negotiation with the organization. Resolutions are not duly proposed;

48. 2019 Council on Legislation Operations 4. agrees that resolutions that are defective or not duly Committee Report proposed shall not be transmitted to the Council;

Statement: The Council on Legislation Operations Com- 5. amends the following enactments (as shown in mittee met on 13–14 September 2018 in Evanston, IL, Appendix J) for the 2019 Council on Legislation and USA and discussed operational matters for the 2019 agrees that they are not defective at this time: Council, including distribution of legislation, Council dates and schedules, the status of mobile app for the File 003: To amend the composition of clubs and to Council, and housing issues, among other topics. remove classification limitations File 045: To change the name of the General DECISION: The Board approves 14–18 April 2019 as Surplus Fund to the RI Reserve dates for the 2019 Council on Legislation. File 183: To establish a new target and define the General Surplus Fund

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6. agrees that the following items containing proposed 19-41: To amend the rules for selecting the legislation for the 2019 Council on Legislation are president-nominee not defective at this time: 19-60: To provide for a uniform process for removing officers and committee members for File 010: To prohibit the release of members’ cause personal information 19-66: To remove the name of the official File 034: To update and modernize the convention magazine from the RI Bylaws procedures 19-72: To clarify that Rotaract clubs may seek File 038: To admit Rotaract clubs to RI admission to RI membership 19-75: To amend the term of service for the File 062: To reduce per capita dues and allow free Rotaract and Interact Committee members digital subscriptions to Rotary magazines for 19-82: To increase per capita dues members 30 years old and younger 19-93: To change the name of the General File 079: To amend the rules for selecting the RI Surplus Fund to the RI Reserve president-nominee 19-95: To establish a new target and define the File 160: To reduce per capita dues for older General Surplus Fund members 19-96: To allow the RI Board to propose urgent File 179: To replace the requirement for enactments to the Council on Resolutions attendance reports with a report on service 19-102: To authorize consideration of legislation File 184: To remove the name of the official before the in-person meeting of the Council magazine from the RI Bylaws 19-103: To authorize consideration of legislation before the in-person meeting of the Council 50. Council on Legislation Board Advisory 19-104: To amend the process for selecting Committee Report representatives to attend the Council on Legislation Statement: The Council on Legislation Operations Com- 19-105: To provide for a biennial Council on mittee met via teleconference in July and August and on Legislation 21 October 2018 in Evanston, IL, USA and discussed 19-115: To modernize and streamline the Bylaws enactments proposed by the Board to the 2019 Council, of Rotary International without making any and possible enactment amendments. The committee substantive changes further reviewed all club- and district-proposed legisla- 19-116: To modernize and streamline the Standard tion and discussed Board strategy at the Council. Rotary Club Constitution without making any substantive changes DECISION: The Board 4. agrees to submit to the members of the 2019 Council 1. amends proposed enactment 19-75, “To amend the on Legislation statements of opposition regarding the term of service of the Rotaract and Interact Com- following items of proposed legislation: mittee members” that it had proposed to the 2019 Council on Legislation, as shown in Appendix K; 19-31: To remove the provisions allowing for flexibility in meetings and attendance 2. requests the Constitution and Bylaws Committee to 19-32: To remove the provisions allowing for review proposed enactments 19-06, “To amend the flexibility in meetings and attendance fourth Avenue of Service,” and 19-107, “To amend 19-33: To provide that clubs shall meet at least 40 the process for selecting Council representatives,” times per year considering the issues raised at the meeting and 19-34: To amend the provisions for counting determine if additional changes are needed; attendance at a club meeting 19-35: To amend the provisions for making up an 3. agrees to submit to the members of the 2019 Council absence on Legislation statements of support regarding the 19-36: To amend the process for filling a vacancy following items of proposed legislation: in the office of president-elect or president- nominee 19-39: To amend the composition of clubs and to 19-64: To revise the Board’s authority to change remove classification limitations district boundaries

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19-65: To revise the Board’s authority to change institute requirement every three years. The general district boundaries and base zones on the secretary conducted a survey of institute conveners since number of clubs 2015 to gauge current best practices of institute planning, 19-67: To remove the publication and finances, promotion, and programs, and whether subscription requirements for the official resources and support provided to conveners adequately magazine and regional magazines meets their needs. The general secretary further reviewed 19-68: To amend the subscription requirements institute attendance trends. for the official magazine and regional magazines DECISION: The Board receives the triennial review of 19-69: To prohibit the release of members’ Rotary institutes and refers the review to the Shaping personal information Rotary’s Future Committee for further study, for report 19-77: To provide for an Information Technology to the Board as part of the committee’s regular reporting Committee schedule. 19-78: To provide for a Rotary Representative Network 52. Registering as an Overseas Non-Governmental 19-84: To increase per capita dues Organization in China 19-85: To amend the provisions for increasing per capita dues Statement: The general secretary reported that in accord- 19-86: To maintain current per capita dues ance with Chinese law, RI may be required to register amounts with Chinese authorities as an overseas non-govern- 19-87: To reduce per capita dues when married mental organization. Rotary has 23 expatriate clubs in people are members of the same club mainland China with approximately 520 Rotarians. 19-88: To reduce per capita dues and allow free digital subscriptions to Rotary magazines for DECISION: The Board requests the general secretary to members 30 years old and younger pursue registration as an overseas NGO in the People’s 19-89: To reduce per capita dues for older Republic of China and requests the general secretary to members provide an update at the April 2019 Board meeting. 19-90: To reduce per capita dues for older members 53. Non-Rotarian Events at RI Conventions 19-91: To exempt older members from per capita Feasibility Study dues Statement: In decision 52, September 2016, the Board 5. authorizes the Board Council on Legislation Advis- requested the general secretary to conduct a feasibility ory Committee to draft the Statements of Support and study to determine the type of events in conjunction with Opposition, to be approved by the president; an RI convention that would attract non-Rotarian participation and increase Rotary’s public image. The 6. endorses the legislative strategy presented by the general secretary reported on phase 1 of the study, Board Council on Legislation Advisory Committee including data gathering, an analysis of opportunities and at this meeting; local advocates, Rotary’s value proposition, and current operational capacity. The general secretary further 7. authorizes the 2018–19 president, with the consent of reported that additional funding was necessary to conduct the chair of the Board Council on Legislation phase 2 of the study to identify subject matter and an Advisory Committee, to act on its behalf until its ideal launch market for such non-Rotarian events. January 2019 meeting with respect to all matters relating to the Council on Legislation and the DECISION: The Board Council on Resolutions. 1. receives the general secretary’s phase 1 feasibility 51. Triennial Review of Rotary Institute report on non-Rotarian events at RI conventions; Requirements 2. requests the general secretary to conduct phase 2 of Statement: Rotary Code of Polices section 60.050. the study and approves at 2018–19 budget variance provides that the Board conduct a review of the Rotary of US$30,000 for this purpose.

10 Minutes of the October 2018 RI Board of Directors Meeting

54. 2020 RI (Honolulu) International Convention and whether or not for fundraising purposes, then: Committee Report a. such related goods shall not contain the Mark of Statement: The Honolulu Convention Committee met on Excellence, 29–31 July 2018 in Honolulu, HI, USA and discussed the convention program, attendance goals, sponsorship and b. requests the general secretary to develop a suitable promotional ideas, marketing plans, convention logo and substitute label design for approval by the Rotary marks issues, host organizing committee events, president-elect; housing matters, registration, and transportation issues, House of Friendship responsibility, live-streaming 5. regarding convention reserves, agrees that possibilities, and budgetary matters, among other topics. a. funds allocated to the convention reserve in DECISION: The Board excess of those needed to protect against future convention losses should be utilized to reduce 1. receives the preliminary draft program of events and future convention registration fees; activities for the 2020 Honolulu convention and authorizes the president-elect, convention chair, and b. if the convention reserve exceeds US$6,500,000 the general secretary to continue to develop the at the time of a convention committee’s first program with regular reports to the Board; official meeting, that committee may, to reduce convention registration fee utilize a portion of 2. in accordance with Rotary Code of Policies section the convention reserve in an amount equal to the 57.100.1., approves a 2020 RI convention budgeted budgeted cost of direct staff support, effective attendance of 17,000 and further approves, for beginning with the 2020 (Honolulu) Convention; marketing purposes, an attendance target of 24,000; 6. amends the Rotary Code of Policies regarding pre- 3. grants an exception to Rotary Code of Policies convention events, effective for the 2020 Honolulu section 34.030.15. to allow for consideration of convention, by adding new language as follows: alcoholic beverage company sponsorships for the Honolulu convention, with the terms of any 57.110.4. Preconvention Governance sponsorship relationship being subject to any restrictions with respect to use, sale and marketing of All preconvention events, including international alcoholic beverages in the venue contract(s). If there institutes and any events requested by the Trustees, shall is a merchandising component to such a sponsorship, be planned and implemented under the supervision of whether for give-away or sale, and whether or not for the Convention Committee; fundraising purposes, then: Chairs or conveners identified to lead each precon- a. the label on the alcoholic beverage shall not contain vention event shall operate under the supervision of the Convention Committee and shall report event plans and the Mark of Excellence, progress to the Convention Committee chair;

b. requests the general secretary to develop a suitable All preconvention events for a particular convention substitute label design for approval by the shall be proposed and approved at the first official president-elect; Convention Committee meeting, which is typically held 18 to 24 months before the convention; 4. grants an exception to Rotary Code of Policies section 34.030.15. to allow for consideration of 7. requests the general secretary to review the casino and gambling company sponsorships for the feasibility of live-streaming convention events as a Honolulu convention, provided that such sponsor- member engagement tool, particularly considering ships would not be contrary to any local laws and the financial impact, for report to the Board at its with the terms of any sponsorship relationship being January 2019 meeting; subject to any applicable restrictions in the venue contract(s). If there is a merchandising component to 8. accepts the proposal of District 5000 (USA— such a sponsorship, whether to be used in association Hawaii), to host the 2020 Rotary International with promotional activities or for give-away or sale, Convention on 6–10 June 2020 in Honolulu, Hawaii,

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USA with the Hawaii Convention Center as the b. request the general secretary to investigate primary venue; allowing Rotaract clubs to participate in grants directly, options for incentivizing Rotary clubs to 9. requests the general secretary to assume full collaborate with Rotaract clubs, and identify the responsibility of managing the House of Friendship operational and financial implications of at the Honolulu convention. implementation for report to the Trustees at their April 2019 meeting; 55. Rotaract and Interact Committee Report c. request the general secretary to investigate new Statement: The Rotaract and Interact Committee met on donor recognition categories to encourage 31 July–1 August 2018 and discussed Rotaractors’ Rotaract members to give to The Rotary relationship with Rotary, where Rotaract and Interact fit Foundation as part of a new, long-term donor in with the new Strategic Plan, the possibility of Rotaract acquisition strategy for Rotaract for report to the clubs applying for global and district grants, donor Trustees at their April 2019 meeting; recognition for Rotaractors, the possibility of collecting dues from Rotaractors, strategies for involving inter- d. encourage regional Rotary Foundation coordi- actors at the RI Convention, survey results from the 2018 nators to appoint current or former Rotaractors Rotaract preconvention event in Toronto, the 2019 pre- as assistant Regional Rotary Foundation convention in Hamburg, the Rotaract and Interact coordinators to encourage Rotaract clubs and committee alumni gathering in Hamburg, and possible members to support The Rotary Foundation. Rotaractor involvement with the regional leader teams, among other topics. 56. Rotary Youth Exchange

DECISION: The Board Statement: The Rotary Youth Exchange Committee met via correspondence in the summer of 2018 to discuss 1. requests the general secretary to investigate the necessary policy amendments to ensure youth protection operational and financial impact of collecting annual while students are on an exchange. per capita dues to Rotaract members in order to provide additional services, starting 1 July 2020, for DECISION: The Board amends the Rotary Code of report to the Board at its January 2019 meeting; Policies as follows to clarify the student support structure in the hosting and sending districts and to provide for 2. approves an ancillary meeting of current and former extraordinary circumstances when multiple host families members of the Rotaract and Interact Committee at are not provided: the 2019 Rotary International Convention in 41.070.8 Types of Exchanges Hamburg for the purpose of developing a continuity The Youth Exchange program includes two distinct of leadership between past, current, and future program types: committee members; Long-term Exchange Program 3. encourages regional leaders to appoint current or former Rotaract members as: [text omitted]

a. assistant Rotary coordinators to support member Students must have more than one host family; placement development in Rotaract, strengthen relation- with three successive host families is preferable. In the ships between Rotary clubs and Rotaract clubs; event that circumstances prevent multiple host family placements, both the sponsor and host district must agree

in advance and alert the student’s parent or guardian. At b. assistant Rotary public image coordinators to least one back-up host family must be available. promote Rotaract; [text omitted] 4. requests the Trustees to: The sending and hHost clubs must select individual a. agree in principle that Rotaract clubs should Rotarian counselors from their clubs with whom each apply for global grants and district grants; student is to be in regular contact and to serve as a liaison

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between the student and the club, the student’s parents or Development and Training Committee regarding guardians, host family and community at large. Sending governor-nominee training as a part of the Shaping clubs and/or districts select an individual Rotarian to serve Rotary’s Future Committee’s review of the duties of as a resource to an outbound student. the governor, for report to the Board as a part of the committee’s regular reporting schedule; [text omitted]

Short-term Exchange Program 4. updates the leadership development and training [text omitted] cycle by combining the District Rotary Foundation Seminar, the District Membership Seminar, and the The sending and hHost clubs must select individual District Public Image Seminar into one new seminar Rotarian counselors from their club with whom each called the Vibrant Club Workshop, effective 1 July student is to be in regular contact and to serve as a liaison 2020; between the student and the club, the student’s parents or guardians, host family and community at large. Sending 5. agrees that the following district committees and clubs and/or districts select an individual Rotarian to serve subcommittees should be mandatory, effective as a resource to an outbound student. 1 July 2019: [text omitted] Committees Subcommittees * * * * * * Finance Grants Membership Fundraising 41.070.14. Preparation Public Image PolioPlus Rotary Foundation Rotary Peace Fellowships [text omitted] Training Stewardship

The host and sending club or districts must provide 6. agrees that the following district committees are students with a list of individuals to contact in case of a optional, effective 1 July 2019: problem or emergency. These lists must include the name and contact information for the student’s Rotarian Alumni Programs counselors, club presidents, district chairs, governors, and Community Service Rotaract two non-Rotarian resource persons (one male and one Conference Rotary Youth Leadership female). Convention Promotion Awards Interact Youth Exchange [text omitted] International Service (DISC) 57. Leadership Development and Training Committee Report 7. notes that the current district structure does not align with the recommended club structure and requests Statement: The Leadership Development and Training the Shaping Rotary’s Future Committee to review Committee met on 8–9 August 2018 in Evanston, IL, how to better align these structures under the new USA and discussed the leadership development training strategic plan, for report at the April 2019 Board cycle, the district leadership structure, assistant governor meeting; training, the international convention breakout program, and the new learning center, among other topics. 8. amends Rotary Code of Policies section 17.030.1., regarding the role, selection criteria, and term of DECISION: The Board assistant governors, as shown in Appendix L, effective 1 July 2020, 1. thanks the Leadership Development and Training Committee for its report; 9. agrees that the convention breakout program should be flexible to meet the organization’s strategic 2. agrees that partnerships should not be added as a needs rather than focused on roles, effective topic to the suggested International Assembly immediately, program content; 10. amends the Rotary Code of Policies regarding the 3. requests the Shaping Rotary’s Future Committee to Rotary International Convention program elements review the recommendations of the Leadership as follows: 13 Minutes of the October 2018 RI Board of Directors Meeting

57.110.2. Program Elements and requests the general secretary to budget Breakout Sessions accordingly; Content for the Convention breakout program should reflect the strategic priorities of the organization. In 2. requests that the working group responsible for addition, the breakout program shall include a team- planning the Rotary Peace Symposium ensure that building and motivational session for club presidents- the event encompasses a holistic coverage of all of elect. Rotary’s various avenues for peace;

[text omitted] 3. requests the Rotary Foundation Trustees to concur c) Workshops for Club Presidents-Elect and with this decision. Membership Each RI Convention shall offer a workshop for club 60. International PolioPlus Committee Report: presidents-elect and a workshop regarding Gates Foundation Partnership membership so that these benefits of attending an RI Convention can be promoted early during the Rotary Statement: Noting the benefit of the partnership between year. the Bill & Melinda Gates Foundation and Rotary, and that challenges remain in the fight to eradicate polio, the 58. Global Networking Groups Committee Name International PolioPlus Committee recommended that Change the Board extend its agreement with the Bill & Melinda Gates Foundation through 2023. Statement: The chair of the Global Networking Committee recommended that the Board change the DECISION: The Board, upon approval by The Rotary committee’s name to more accurately reflect the Foundation Trustees at their October 2018 meeting, look committee’s work. favorably on extending the agreement with the Bill & Melinda Gates Foundation with the current terms through DECISION: The Board changes the name of the Global calendar year 2023 and requests that the general secretary Networking Groups Committee to Networking and Service Groups Committee, effective 1 July 2019. a. submit the appropriate documentation to the Bill & Melinda Gates Foundation reflecting the new dates 59. Rotary Peace Symposium Capacity of the agreement;

Statement: The general secretary reported that based on b. sign a new agreement with the Bill & Melinda Gates current registration trends, the venue for the 2019 Rotary Foundation, provided it meets the terms described in Peace Symposium will not be adequate and therefore this item; recommended that the Board approve a higher attendance estimate for planning purposes. c. in consultation with the IPPC chair and chair of the End Polio Now: Countdown to History Campaign DECISION: The Board Committee, develop a strategy and necessary material to support this initiative. 1. amends its decision 131, April 2018 as follows: 61. Membership Trends 131. Communications from the Trustees Statement: The general secretary annually presents to the 3. agrees to hold the Rotary Peace Symposium on 31 May–1 June 2019 at the 2019 Rotary International Board a report on current membership trends. As of 1 convention in Hamburg, Germany, provided that July 2018, membership was 1,195,107 Rotarians (down 7,829 members from 2017) and 35,681 clubs (up 25 clubs a. the Peace Symposium planning committee from 2017). The general secretary further reported on reports to the Hamburg Convention membership by zone, membership retention maters, new Committee; club viability, club size breakdowns, gender balance and b. the event be marketed to all convention age distribution, among other membership-related data. attendees; c. attendance will not exceed 500 1,200 DECISION: The Board participants;

14 Minutes of the October 2018 RI Board of Directors Meeting

1. receives the general secretary’s report on club 63. Districting Committee Report membership trends; Statement: The Districting Committee met on 19 2. requests the general secretary to investigate the September 2018 via teleconference to discuss districting implications of requiring the collection of year of issues in Bangladesh, India, in districts with expiring birth for members. exemptions to Rotary districting policy, and those districts with fewer than 1,100 members. 62. Membership Committee Report DECISION: The Board Statement: The Membership Committee met on 29–30 August 2018 in Evanston, IL, USA and discussed mem- 1. tentatively agrees to split District 3281 (Bangla- bership trends, 2019–20 membership emphasis, a club desh) into Districts 3284 and 3283, effective 1 July assessment and resource delivery initiative, the priorities 2021, provided that the district has 20 members or and objectives of the new strategic plan, further devel- more in at least 80 percent of its clubs by 1 July opments of the global membership model concept, and 2019, in accordance with Rotary Code of Policies strategies for engaging Rotaractors, among other topics. section 17.010.6;

DECISION: The Board 2. tentatively agrees to split District 3202 (India) into Districts 3203 and 3204, effective 1 July 2021, 1. thanks the RI Membership Committee for its report; provided that the district shows positive membership growth from the previous year on 1 2. agrees to the development of a tiered engagement July 2019; framework for the global membership test project, for report to the Board at its January 2019 meeting; 3. reconfirms its decision 69, September 2016 to merge District 7330 with adjacent District 7300 3. requests the general secretary to (Pennsylvania, USA) into District 7305, effective 1 July 2019; a) focus on the city of Houston, TX, USA as the initial site for testing a brand revitalization and 4. reconfirms decision 69, September 2016 to merge market penetration test, for report at its January District 7550 with adjacent District 7530 (W. 2019 meeting; Virginia, USA) into District 7545, effective 1 July 2019; b) issue a reminder letter to all third-party data integration providers, requesting that they adopt 5. reconfirms decision 183, June 2017 to merge the functionality to integrate Rotaract data with District 4815 with adjacent District 4849 RI’s database; () into District 4851 effective 1 July 2019;

c) in consultation with the Rotaract and Interact 6. requests District 1230 (Scotland) to submit to the Committee, explore, for report at its April 2019 Districting Committee their membership develop- meeting, the viability of: ment plan with measurable goals and activities by 1 January 2019, and to also submit to the committee i. allowing Rotaract clubs to sponsor Interact a membership activity report on the status and clubs; implementation of their plan by 1 July 2019; ii. separating university- and community-based Rotaract clubs as independent Rotary 7. agrees to merge District 1230 (Scotland) with an programs with unique engagement adjacent district, effective 1 July 2021, if District strategies; 1230 does not reach 1,100 members by 1 July 2020; iii. eliminating the age-range for Rotaract; 8. requests District 7810 (Canada/Maine, USA) to d) requests the Trustees to consider testing a pilot submit to the Districting Committee their program to allow Rotaract clubs direct access to membership development plan with measurable Rotary Foundation grant funding for local and goals and activities by 1 January 2019, and also to international service projects. submit to the committee a membership activity

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report on the status and implementation of their plan DECISION: The Board receives the report of the general by 1 July 2019; secretary and notes that these requests from the 2017–18 Young Past Governors Task Force are either being 9. agrees to merge District 7810 (Canada/Maine, integrated into Rotary’s research and pilot testing for USA) with an adjacent district, effective 1 July development or are included in Rotary’s current offerings 2021, if District 7810 does not reach 1,100 members to clubs and districts. by 1 July 2020; 65. Young Past Governors Committee Pilot 10. requests District 9910 (New Zealand) to submit to Revision the Districting Committee their membership development plan with measurable goals and Statement: In decision 18, July 2018, the Board, noting activities by 31 March 2019, and also to submit to the need for including younger leadership perspectives in the committee a membership activity report on the its decision making process, approved a four-year pilot status and implementation of their plan, including for incorporating young past governors as a resource to potential boundary descriptions by 1 July 2019; the Board. Director Cadorette recommended an amendment to the pilot policy to include a young past 11. agrees to merge District 9910 (New Zealand) with district governor on select RI committees. an adjacent district, effective 1 July 2021, if District 9910 does not reach 1,100 members by 1 July 2020; DECISION: The Board amends the Young Past Governors Committee pilot as shown in Appendix M. 12. reconfirms its decisions 183, June 2017 and 121, January 2017 to merge Districts 4650 and 4651 66. Regional Leader District Transfer (Brazil) into District 4652 effective 1 July 2019; Statement: Regional leadership teams are assigned 13. amends Rotary Code of Policies section 17.010.6. districts to support. At their August 2018 meeting, the regarding districting criteria, as follows: Trustees approved a request from districts in Texas to be transferred from region 33 to region 36. To align with this 17.010.6. Districting Criteria change, the Board was requested to make a corre- The procedures for districting shall be as follows: sponding change to its region leader district assignments.

[text omitted] DECISION: The Board approves the transfer of Districts 5790, 5810, 5840, 5870, 5890, 5910, 5930 from regional 4. For districts that are close to the minimum size leader region 33 to 36 (Canada & USA: IA, IL, KS, MI, have 1,200 members or fewer: MN, ND, NE, OK, SD, WI), effective 1 July 2020. ‒ The districting committee will request an annual membership development plan from the district and share district consolidation information. 67. Russia Regional Magazine Provisional License ‒ The director and the district’s governor-elect, governor-nominee, and governor-nominee- Statement: Since 2014 District 2220 (Russian designate will receive copies of all Federation) has not been supported by a regional correspondence about the district’s size and will magazine. The Communications Committee met via be asked to work together on increasing teleconference on 4 September 2018 to review a new membership. magazine license request from the district. The committee reported that the magazine had been 64. 2017–18 Young Past Governors Task Force thoroughly vetted, completed all necessary licensing Requests documentation, and had worked with the general secretary and district leadership to create the magazine in Statement: In decision 139, April 2018, the Board accordance with policy. received several recommendations from the Young Past Governors Task Force and requested the general sec- DECISION: The Board grants a two-year, provisional retary to research the feasibility of using a mobile app for license to District 2220 (Russian Federation) (to become evaluation of Rotary club meetings and the feasibility of District 2223 on 1 July 2019) to publish a Russian creating a new recognition for volunteer hours of service. language magazine, Rotary Russia/Rotarianets.

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68. Rotary Regional Magazine Policy Amendment projects, the new financial management system to be implemented at the Secretariat, policy regarding Statement: The Communications Committee recom- convention financials, and policy regarding how mended the Board amend its policy regarding Rotary’s exchange rates are set at Rotary, among other topics. regional magazines to provide for flexibility in the naming of the media group. DECISION: The Board

DECISION: The Board amends the Rotary Code of 1. thanks the Finance Committee for its report Policies regarding the Rotary regional magazines as follows: 2. agrees to the 2019–20 budget assumption as shown in Appendix N, filed only with the official copy of 51.020. Rotary Regional Magazines theses minutes Further to Article 22.010. of the RI Bylaws, “official magazine” shall be defined as The Rotarian magazine, 3. requests the general secretary, when preparing the together with the licensed regional magazines of the 2019–20 budget, to Rotary World Magazine Press. “Rotary World Magazine Press” (“RWMP”) shall be defined as The Rotarian a. consider activities/expenses that can be ceased in magazine, together with the licensed regional magazines. order to reduce operational expenses; group. RI Bylaws section 21.030. provides that each b. report completed and planned operational member of a club subscribe to a Rotary World Magazine Press licensed publication. efficiencies to the Finance Committee at their May 2019 meeting; 69. Audit Committee Report 4. approve the assumptions for the RI five-year Statement: The Audit Committee met on 15–17 October forecast, as shown in Appendix O, filed only with the 2018 and reviewed audited financial statements and official copy of these minutes discussed recently completed audits, selection of the independent auditor for 2018–19, and a summary of 5. agrees to amend 2019 Council item “To revise the management action plans, among other topics. process for establishing the General Surplus Fund” that it had agreed to submit to the Council pursuant DECISION: The Board to decision 165, April 2018, as shown in Appendix P, filed only with the official copy of these minutes 1. accepts the audited financial statements and report on Rotary International’s consolidated financial results 71. Rotary Exchange Rates for 2017–18 as presented to the Audit Committee Statement: The Finance Committee recommended that 2. requests the general secretary to publish an annual the Board allow for greater flexibility in establishing report in accordance with the RI Bylaws Rotary’s official exchange rates to be in accordance with US generally accepted accounting principles. 3. reaffirms its decision 199, June 2017, to engage

Deloitte to audit Rotary International’s consolidated DECISION: The Board amends Rotary Code of Policies financial statements for fiscal year 2018–19. section 60.030.2. regarding the Rotary exchange rates as

DECISIONS 70–71 follows: Finance Committee Report 66.030.2. Rotary Exchange Rates for Payments to RI Meeting 17–19 October 2018, in Evanston, IL USA

Regarding the translation of non-US dollar denominated 70. Finance Committee Report transaction into US dollars: The audited financial statements Statement: The Finance Committee discussed 2019–20 of Rotary International present the consolidated financial budget assumptions and five-year forecast, options for impact of the activities undertaken by the organization on a reducing operational expenses and improving global basis. Because Rotary operates in different economic and currency environments, some transactions must be operational efficiencies, possible amendments to a converted from the currency in which they took place to Finance Committee-proposed item to the 2019 Council Rotary’s base currency for financial reporting, which is US on Legislation, an update on the new Rotary Strategic dollars. Rotary adopts the following policy with regard to Plan, expense allocations between Rotary International the translation of non-US dollar denominated transactions and The Rotary Foundation; the status of enterprise into US dollars. 17 Minutes of the October 2018 RI Board of Directors Meeting

1. Rotary International will establish and post the Rotary 2018–19 Budget Review Exchange Rates for foreign currency translation on a monthly basis with enough time to appropriately Board-approved budget, 2018–19 (in US dollars) communicate to Rotarians and internal users of these exchange rates Revenues: 113,826,000 2. The exchange rates will be compliant in compliance Expenses: 114,150,000 with US Generally Accepted Accounting Principles Change in net assets: (324,000) 3. The exchange rates will be sufficiently accurate to provide a clear picture of the operations Convention reserves: 1,115,000 4. The general secretary, through delegation to the chief GSF funded expenses: 1,056,000 financial officer, will be responsible for maintaining a procedure for the calculation and reporting of the Net total of revenue and reserve 1,847,000 exchange rates funding over expenses 5. The Finance Committee will from time to time review the procedure Decisions taken at this meeting impacting current and * * * * * * future years:

72. Investment Committee Report Decision 38. Proposed RI Committee Structure for 2019– 20: (12,000) in 2019–20 Statement: The Investment Committee met on 16 Decision 53. Non-Rotarian Events at RI Convention October 2018 in Evanston IL, USA and discussed the Feasibility Study: (30,000) in 2018–19 status of Rotary’s investments and investment Decision 54. 2020 RI (Honolulu) Convention Committee opportunities, the asset allocation, the statements of Report: (950,000) in 2019–20, (1,000,000) in 2020–21 investment policy, and the evaluation of the Office of Investment, among other topics. The committee also Current year recommended amendments to the investment portfolio Revenues: - asset allocation. Expenses: 30,000

DECISION: The Board approves the amended invest- Future years 2019–20 2020–21 2021–22 ment policy statement as shown below: Revenues: - - - Expenses: 950,000 1,000,000 - Target Range US Equity 7.5% 5-10% Adjournment International Equity 12.5% 10-15% Real Estate 10% 5-15%8-12% The foregoing is a true record of the proceedings at the Fixed Income 90% 80-100% October 2018 Rotary International Board meeting. Fixed Income (interest rates) 35% 32-38% Fixed Income (credit) 35% 31-39% Cash 0% 0-5% ______TOTAL 100% Barry Rassin The investment performance of the Rotary International President investment portfolio will be evaluated on a net-of-fee basis compared to an investable passive benchmark consisting of 25% stocks, measured by the MSCI World ______Index, and 75% bonds, measured by the Bloomberg Andrew McDonald Barclays 1–5 Year Government/Credit Index. Secretary of the Meeting

[A manager, company, fund and/or strategy must] have a valuation policy based on GAAP fair value standards or ATTEST: other generally accepted valuation standard on a fair value standard that is consistent with U.S. generally accepted accounting principles (GAAP), International Financial Reporting Standards (IFRS), or other generally ______accepted valuation standard. John Hewko General Secretary, RI * * * * * * 18 Minutes of the October 2018 Rotary International Board Meeting

APPENDIX A

RATIFICATION OF DECISIONS MADE BY THE PRESIDENT (Decision 23)

1. Waiver of Qualifications for Governor-nominee

Statement: Under the Board’s terms of delegation of authority (Rotary Code of Policies section 27.040), the president is authorized to act on the Board’s behalf in excusing a Rotarian from the qualifications for a district governor or governor-nominee as specified in the RI Bylaws.

DECISION: The Board, the president acting on its behalf, in accordance with RI Bylaws section 16.070. or 16.080, excuses the following Rotarians from the qualifications for a governor or governor-nominee:

Rotarian Name Club Name District Vera Lúcia Barrela Brasília-Leste, D.F., 4530 Ávila Brazil Jon Bilson Bay View Claremont, 9455 W.A. Australia Forrest Ecks North Colorado Springs 5470 Hitoshi Kajihara Chiba, Chiba, Japan 2790

2. Vacancy in the Office of Governor or Governor- elect

Statement: Under the Board’s terms of delegation of authority (Rotary Code of Policies section 27.040), the president is authorized to act on the Board’s behalf in electing a Rotarian to fill a vacancy in the office of governor or governor-elect where such action is required by the RI Bylaws. The Board has requested the president to consult with the current director where the vacancy has occurred before making the selection.

DECISION: The Board, the president acting on its behalf, in accordance with RI Bylaws section 6.120 or 14.070 appoints the following Rotarians to serve as governor or governor-elect in their district, assuming all authority and responsibilities of the office:

Rotarian Name Club Name District Gi-Hwan Jung Gyeongju Cheonma, 3630 Gyeongsangbug, Korea Giampaolo Ladu Pisa Galilei, Italy 2071 Ma. Lourdes Ong San Juan Del Monte, 3800 Co Metro Manila, Philippines William P. Shula Cincinnati, OH, USA 6670

19 Minutes of the October 2018 RI Board of Directors Meeting

APPENDIX B

RATIFICATION OF DECISIONS MADE BY THE GENERAL SECRETARY (Decision 24)

Statement: The general secretary reported that, in ac- Zone 4 (cont.) cordance with instruction and authorization from the Jhalod Suflam, Gujarat, India Board, he made the following decisions on behalf of the Jodhpur Bluecity, Rajasthan, India Board during the period 11 March through 7 September Jodhpur Garima, Rajasthan, India 2018. Stars, , India Moradabad Sanskar, Uttar Pradesh, India Mumbai Elegant, Maharashtra, India 1. Admission of Clubs Mumbai Harmony, Maharashtra, India Mumbai Iconic, Maharashtra, India Statement: Under the terms of the delegation of authority Mumbai Jewels, Maharashtra, India by the Board, the general secretary may approve pro- Mumbra Kausa, Maharashtra, India visional clubs’ applications for membership in RI in Murbad Taluka, Maharashtra, India accordance with established procedure and policy. Muzaffarnagar Kutumbh, Uttar Pradesh, India Nandnagari Nandurbar, Maharashtra, India DECISION: The Board, the general secretary acting on Nashik Nine Hills, Maharashtra, India its behalf, approves admission of the following Rotary Pithampur, Madhya Pradesh, India Porbandar River Front, Gujarat, India clubs to membership in RI: Regency Estate, Maharashtra, India Roha Central, Maharashtra, India Zone 2 Shirpur, Maharashtra, India Hon-Atsugi, Kanagawa, Japan Shri Anandpur Sahib, Punjab, India Sagamihara Camellia, Kanagawa, Japan Solapur Siddhigram, Maharashtra, India Sonepat Central, Haryana, India Zone 3 City Center, Maharashtra, India Miyazaki Academy, Miyazaki, Japan Thane Creekside, Maharashtra, India Thane Horizon, Maharashtra, India Zone 4 Thane Sunrise, Maharashtra, India Ahmedabad Asmita, Gujarat, India Udaipur Vasudha, Rajasthan, India Aligarh Panther, Uttar Pradesh, India Alwar Midtown, Rajasthan, India Zone 5 Ambernath Star City, Maharashtra, India Bangalore Richmond Town, Karnataka, India Bharuch Femina, Gujarat, India Bangalore Shantiniketan, Karnataka, India Bhopal Arera, Madhya Pradesh, India Bangalore Sneha, Karnataka, India Bikaner Aadhya, Rajasthan, India Calicut Sunrise, Kerala, India Botad, Gujarat, India Chennai Eagles, Tamil Nadu, India Chambal Morena, Madhya Pradesh, India Chennai Gems, Tamil Nadu, India Chikhli River Front, Gujarat, India Chennai Icons, Tamil Nadu, India Delhi Manthan, Delhi, India Chennai Madhavaram, Tamil Nadu, India Delhi Stellar, Delhi, India Chennai Meraki, Tamil Nadu, India Delhi Vasant Vihar, Delhi, India Chennai Prime, Tamil Nadu, India Delhiites, Delhi, India Chennai Radiance, Tamil Nadu, India Dhar Diomand, Madhya Pradesh, India Chennai Royals, Tamil Nadu, India Heritage, Maharashtra, India Chennai Sewak, Tamil Nadu, India Dombivli Regency, Maharashtra, India Chinnamanur Sigaram, Tamil Nadu, India Dombivli Smart City, Maharashtra, India Dharmapuri Elite, Tamil Nadu, India Faridabad Royals, Haryana, India East Coast Ramnad, Tamil Nadu, India Haridwar Central, Uttarakhand, India Gems Nizamabad, Telangana, India Indore Choithram, Madhya Pradesh, India Greater Colombo, Sri Lanka Inodre Marshals, Madhya Pradesh, India Gudiyatham Golden Galaxy, Tamil Nadu, India Jaipur Sanskar, Rajasthan, India Hyderabad Gems, Telangana, India Jaisalmer Goldencity, Rajasthan, India Kanchipuram Cosmic City, Tamil Nadu, India Jamnagar Chotti Kashi, Gujarat, India Karthikappally, Kerala, India

20 Minutes of the October 2018 RI Board of Directors Meeting

Zone 5 (cont.) Zone 6 (cont.) Kattappana, Kerala, India Karachi Paragon, Sindh, Pakistan Kochi Mahanagar, Kerala, India Kawasoti, Gandaki, Nepal Kumbakonam Kings, Tamil Nadu, India Khairpur Dates Valley, Sind, Pakistan Kundapura Riverside, Karnataka, India Kota Kinabalu Jesselton, Sabah, Malaysia Kuzhithurai Gems, Tamil Nadu, India Lahore Haleem, Punjab, Pakistan Madras Connemara, Tamil Nadu, India Lahore Tricon, Punjab, Pakistan Mangalore City, Karnataka, India Madhubani, Bihar, India Mangalore Seaside, Karnataka, India Maharajgunj, Kathmandu, Nepal Mannarasala, Kerala, India Mirzapur Elite, Uttar Pradesh, India Nagercoil Heritage, Tamil Nadu, India Mount Sophia, Singapore Phoenix Nagercoil, Tamil Nadu, India Multan Sultan, Punjab, Pakistan Pudupalayam, Tamil Nadu, India Narowal, Punjab, Pakistan Rasipuram Royal, Tamil Nadu, India Nawalpur Kawasoti, Nepal Salem Wings, Tamil Nadu, India Okara Cantt, Punjab, Pakistan Subramaniapuram Gems, Tamil Nadu, India Palpa Lumbini, Nepal Technopark Trivandrum, Kerala, India Pataliputra Nextgen, Bihar, India Tirupur Lakshminagar, Tamil Nadu, India Penang Strait, Penang, Malaysia Tiruttani Temple Town, Tamil Nadu, India Pilibhit Matrshakti, Uttar Pradesh, India Tiruvallur Angels, Tamil Nadu, India Ramgarh City, Jharkhand, India Tiruvallur Trendsetters, Tamil Nadu, India Rong Kwang, Phrae, Thailand Udupi Royal, Karnataka, India Rourkela Queens, Odisha, India Vedasandur Gems Yarn City, Tamil Nadu, India Sambalpur Elite, Odisha, India Vellore, Tamil Nadu, India Samui-Phangan, Surat Thani, Thailand Vellore Angels, Tamil Nadu, India Sangi, Sindh, Pakistan Vellore Mid-Town, Tamil Nadu, India Surunga, Nepal Vellore Vegan, Tamil Nadu, India Sylhet, Bangladesh Veppur, Tamil Nadu, India Sylhet Supreme, Bangladesh Yadgiri, Karnataka, India Sylhet Water Lily Garden, Bangladesh

Zone 6 Zone 7 3282, Bangladesh Auckland Airport Area, Auckland, New Zealand Aiman Abad, Punjab, Pakistan Baliuag Uptown, Bulacan, Philippines Aligarh Diva, Uttar Pradesh, India Canlubang, Calamba City, Laguna, Philippines Angul Royal, Odisha, India Greater Marikina Valley, Metro Manila, Philippines Ballygunge South, West Bengal, India Gumaca, Quezon, Philippines Bangkok Siammin, Thailand Jakarta Bukit Gading Raya, Indonesia Bilaspur United, Chhattisgarh, India Lamut, Ifugao, Philippines Changa Manga, Punjab, Pakistan Makassar City Center, South Sulawesi, Indonesia Chittagong Elites, Bangladesh Makati Paseo de Magallanes, Metro Manila, Philippines Chittagong Royals, Bangladesh Makati Valero, Makati City, Philippines Cuttack Mahanagar, Odisha, India Malate-Ermita Kophil, Manila, Philippines Darbhanga Vidyapati, Bihar, India Marikina Premier, Metro Manila, Philippines Dhaka Anirban, Bangladesh Metro San Carlos-Calatrava, Negros Occidental, Philippines Dhanbad North, Jharkhand, India Mt. Apo, Cotabato, Philippines Farooqabad United, Punjab, Pakistan Muntinlupa Business District, Muntinlupa City, Philippines Feni Rising Sun, Bangladesh Papua Nabire, Indonesia Gazipur Central, Bangladesh Pulilan Royales, Bulacan, Philippines Gujranwala Capital, Punjab, Pakistan San Mateo Central, Rizal, Philippines Gujrat Model Town, Punjab, Pakistan Uptown Santa Rosa, Laguna, Philippines Guwahati Smart City, Assam, India Haflong Hills, Assam, India Zone 8 Jabalpur Queens, Madhya Pradesh, India Beaufort Perth, Western Australia, Australia Janjgir Naila, Chhattisgarh, India Griffith Gold Coast, Queensland, Australia Kanpur Smart City, Uttar Pradesh, India Rochedale-South East Technology Park, Queensland, Karachi Hope, Sindh, Pakistan Australia Karachi King, Sindh, Pakistan Varsity Lakes, Queensland, Australia Karachi Marine Drive, Sindh, Pakistan

21 Minutes of the October 2018 RI Board of Directors Meeting

Zone 9 Zone 10 (cont.) Ansan-Heemang, Gyeonggi, Korea, Republic of Taipei San Yu, Taiwan Asan Eunhasoo, Chungcheongnam, Korea, Republic of Taipei Tian Yun, Taiwan Cheonan Bonghwang, Chungcheongnam, Korea, Republic of Taoyuan Alpine, Taoyuan County, Taiwan Cheongdo Wonhwa, Gyeongsangbug, Korea, Republic of Taoyuan Artemis, Taoyuan County, Taiwan Daejeon Moungmoon, Daejeon, Korea, Republic of Taoyuan Ching Pu, Taoyuan County, Taiwan Donghae Haesong, Gangwon, Korea, Republic of Taoyuan East Trust, Taiwan Dongtan Neulchan, Gyeonggi, Korea, Republic of Ulsan Eunhasoo, Ulsan, Korea, Republic of Eumseong Central, Chungcheongbug, Korea, Republic of Ulsan Solhyanggi, Ulsan, Korea, Republic of Gyeonggi Laon, Gyeonggi, Korea, Republic of Xinwu, Taiwan Gyeongju-Hanmaeum, Gyeongsangbug, Korea, Republic of Yangsan Seojeong, Gyeongsangnam, Korea, Republic of Nonsan Sae Narae, Chungcheongnam, Korea, Republic of Yangsan-Saimdang, Gyeongsangnam, Korea, Republic of Sejong Haengbok, Sejong, Korea, Republic of Seoul Hoseo, Seoul, Korea, Republic of Zone 11 Seoul Reward, Seoul, Korea Republic of Bordeaux Cité, Gironde, France Seoul The With, Seoul, Korea, Republic of Font Romeu Pyrénées Catalanes, Pyrénées-Orientales, France Siheung Haedanghwa, Gyeonggi, Korea, Republic of Labège Berges de l'Hers, Haute-Garonne, France Yangpyeong Royal, Gyeonggi, Korea, Republic of Lyon Rhône-Amont, Rhône, France Marseille Monte Cristo, Bouches-du-Rhône, France Zone 10 Paris Passerelle, France Abacus Hong Kong, Hong Kong Perpignan Archipel, Pyrénées-Orientales, France Busan Woojung, Busan, Korea, Republic of Toulouse Arche des Carmes, Haute-Garonne, France Busan-Giant, Busan, Korea, Republic of Villenave d'Ornon, Gironde, France Busan-Young Oryun, Busan, Korea, Republic of Changhwa Fuxing East, Taiwan Zone 12 Chung Li Chung Yuan, Taiwan Bagno a Ripoli, Italy Dragon Hong Kong, Hong Kong Brescia Valtenesi, Italy Gimhae Hana, Gyeongsangnam, Korea, Republic of Cesenatico Mare, Italy Green Hong Kong, Hong Kong Garda International, Italy Gwangju Chowon, Gwangju, Korea, Republic of Ginosa-Laterza, Italy Gwangju Rainbow, Gwangju, Korea, Republic of Insubriae - Malnate, Italy Hsintien Elites, Taipei, Taiwan Lomazzo dei Laghi, Italy Hualien Elite, Taiwan Napoli Parthenope, Italy Kaohsiung Asia Bay, Taiwan Polistena, Italy Kaohsiung City North, Taiwan Rivolta d'Adda Gerundo, Italy Kaohsiung Da Shin, Taiwan Roma Aniene, Italy Kaohsiung Fun Heart, Taiwan Roma Experience Academy, Italy Kaohsiung Xingda Harbour, Taiwan Tirana International, Shqipëri Mokpo, Jeonranam, Korea, Republic of Tricase - Capo di Leuca, Italy Nanjing, People's Republic of China Vibo Valentia - Hipponion, Italy New Taipei City Gold Plus, Taiwan Merlion, People's Republic of China Zone 13 Taichung City Chung Yi, Taiwan Alcoy Font Roja, Spain Taichung Culture Education, Taiwan Den Haag Nieuwspoort, The Taichung Hsiang Shang, Taiwan Estepona-Sotogrande International, Spain Taichung Huizhong, Taiwan Madrid International, Spain Taichung Infinity Dreamer, Taiwan Taichung Light-Up, Taiwan Zone 14 Tainan Lucky, Taiwan Bochum-Renaissance, Germany Taipei Agape, Taiwan Eltville Rhein-Main, Germany Taipei Asahi, Taiwan Falkensee Havel/Spree, Germany Taipei BaoCheng, Taiwan Hamburg-Speicherstadt, Germany Taipei Ge-Tian, Taiwan Nürnberg-Connect, Germany Taipei Golden, Taiwan Taunusstein, Germany Taipei Intellects, Taiwan Taipei Jian-Zong, Taiwan Zone 15 Taipei Luminous, Taiwan Aurora Global, Russian Federation Taipei Merci, Taiwan Jurmala, Latvija Taipei Minglog, Taiwan Kazan Volga, Russian Federation Taipei Peony, Taiwan Kostroma, Russian Federation 22 Minutes of the October 2018 RI Board of Directors Meeting

Zone 15 (cont.) Zone 20 (cont.) Stockholm Downtown, Sweden Bunga, Uganda Stockholm Global City, Sweden Bursa Kuzey Yildizi, Turkey Stockholm Östermalm, Sweden Cairo Fifth Settlement, Egypt Tallinn Global, Cairo Utopia, Egypt Century City Cape Town, South Africa Zone 16 Chtaura-Bekaa Gate, Lebanon Kaunas "Sumus", Duramme-Jore, Ethiopia Minsk Renaissance International, Belarus Dutse Metro, Jigawa State, Nigeria Poznań Centrum, Poland Emali, Kenya Vilnius Vienybė, Lithuania Epe Metropolitan, Lagos State, Nigeria Essaouira Yasmine, Morocco Zone 17 Fagge, Kano State, Nigeria Penny Bridge Wallasey, Merseyside, England Fort Portal, Uganda Wych Malbank, Nantwich, England Gachie, Kenya Giresun, Turkey Zone 18 Goma Tumaini, Democratic Republic of Congo Aarschot Demervallei, Belgium Goningora, Chikun LGA, Kaduna State, Nigeria Antwerpen One World, Belium Grand Bonny, Rivers State, Nigeria Kortrijk Leie, Belgium Igbogbo, Lagos State, Nigeria Stratford, London, England Ile Ife Metropolitan, Osun State, Nigeria The Studios of Elstree and Borehamwood, Herts. England Ilesa GRA, Osun State, Nigeria Thy-le-Château-Les Lacs, Belgium Ilorin-Sunrise, Kwara State, Nigeria Izmir-Varyant, Turkey Zone 19 Kabulasoke Gomba, Uganda Budapest-Metropolitan, Hungary Kampala City, Uganda Caracal, Romania Kinshasa Mont Ngaliema, Democratic Republic of Congo Cluj-Napoca Opera, Romania Kitengela, Kenya Iasi Junimea, Romania Knjazevac, Republic of Serbia Izmail, Ukraine Kocaeli-Yahya Kaptan, Turkey Miercurea Ciuc, Romania Leros, Greece Peuerbach, Austria Lomé-Marina, Togo Pipera, Romania Lusaka Metro, Zambia Ramnicu Valcea - Ramnic, Romania Mgbuoba, Rivers State, Nigeria Sveti Nikole, FYR of Macedonia Moba-Murumbi, Democratic Republic of Congo Mutundwe, Uganda Zone 20 Namasuba, Uganda 6th of October - New Giza, Egypt Obosi Kingdom, Anambra State, Nigeria Abuja Bwari, Fed. Cap. Territory, Nigeria Offa Cosmopolitan, Kwara State, Nigeria Abuja Capital, Fed. Cap. Territory, Nigeria Port Harcourt New City, Rivers State, Nigeria Abuja Crystals, Fed. Cap. Territory, Nigeria Pugu, Tanzania Abuja Downtown, Fed. Cap. Territory, Nigeria Riche Mare, Mauritius Abuja Municipal, Fed. Cap. Territory, Nigeria Seguku, Uganda Abuja Prestige, Fed. Cap. Territory, Nigeria Settat Kasbah, Morocco Abuja Sapphire, Fed. Cap. Territory, Nigeria Souillac, Mauritius Abuja The Ambassadors, Fed. Cap. Territory, Nigeria Surulere Western Avenue, Lagos State, Nigeria Abuja Urban, Fed. Cap. Territory, Nigeria Tétouan Hamama, Morocco Addis Ababa, Enderasse, Ethiopia Theranda (Suharekë), Kosovo Aguata Metropolis, Anambra State, Nigeria Uyo Shelter Afrique, Akwa Ibom State, Nigeria Ait Melloul, Morocco Vanadzor, Armenia Alger Lumières, Algeria Weija-West, Amman Metropolitan, Jordan Woji Town, Rivers State, Nigeria Ankara Beysukent, Turkey Yenagoa City Center, Bayelsa State, Nigeria Arepo Longbridge, Ogun State, Nigeria Yerevan Panarmenian, Armenia Asaba Gateway, Delta State, Nigeria Zinder, Niger Beograd Avala, Republic of Serbia Beograd-Global, Republic of Serbia Zone 21 Bingerville Paris-Village, Ivory Coast Aguadulce, Coclé, Panamá Bujumbura Umuco, Burundi Ambar en Tuxtla Gutiérrez, Chiapas, Mexico

23 Minutes of the October 2018 RI Board of Directors Meeting

Zone 21 (cont.) Zone 23 (cont.) Catedral de sal de Zipaquirá, Cundinamarca, Colombia Luiziana, Paraná, Brazil Downtown Houston, Texas, USA Lunardelli, Paraná, Brazil El Marques Norte, Caracas, Venezuela Manta Spondylus, Manabí, Ecuador Juárez Conecta, Chihuahua, Mexico Penápolis-São Francisco, São Paulo, Brazil Las Lomas, Ciudad de Mexico, Mexico Pica, Tarapacá, Chile León Trascender, Guanajuato, Mexico Planaltina do Paraná, Paraná, Brazil Matamoros Emprende, Tamaulipas, Mexico Porto Alegre-Arena, Rio Grande do Sul, Brazil Nogales Industrial, Sonora, Mexico Porto Belo-Costa Esmeralda, Santa Catarina, Brazil Playa del Carmen Empresarial, Quintana Roo., Mexico Rocha, Rocha, Uruguay Santa Marta Perla Caribe, Magdalena, Colombia Saenz Peña, Buenos Aires, Argentina Santiago Centro, República Dominicana Santa Rosa-Terra da Soja, Rio Grande do Sul, Brazil Tehuantepec, Oaxaca, Mexico Santo Antônio das Missões, Rio Grande do Sul, Brazil Tlatoani Texcoco, Estado de Mexico, Mexico São Lourenço do Sul-Pérola da Lagoa, Rio Grande do Sul, Tuxtla Milenio de Tuxtla Gutiérrez, Chiapas, Mexico Brazil Valle de Tulancingo, Hidalgo, Mexico Schroeder, Santa Catarina, Brazil Willacy County, Texas, USA Seberi, Rio Grande do Sul, Brazil Sertão Santana, Rio Grande do Sul, Brazil Zone 22 Tijucas do Sul, Paraná, Brazil Barueri-Empresarial, São Paulo, Brazil Tijucas-Capital do Vale, Santa Catarina, Brazil Betim-Sede, Minas Gerais, Brazil Urdampilleta, Buenos Aires, Argentina Cachoeiro de Itapemirim-Princesa do Sul, Espirito Santo, Urubici, Santa Catarina, Brazil Brazil Valores Peru - Lima, Lima, Peru Capitólio, Minas Gerais, Brazil Chapada Gaúcha, Minas Gerais, Brazil Zone 24 Chapadão do Céu, Goiás, Brazil D7080 Passport South, Ontario, Canada Confresa, Mato Grosso, Brazil Dragon-Greater Vancouver Cuiabá-Oeste, Mato Grosso, Brazil Lillooet, British Columbia, Canada Curvelândia, Mato Grosso, Brazil Ottawa Metro, Ontario, Canada Distrito 4760-Minas Gerais, Brazil Wenatchee Confluence, Washington, USA Figueirópolis D'Oeste, Mato Grosso, Brazil Franca-Três Colinas, São Paulo, Brazil Zone 25 Francisco Morato, São Paulo, Brazil Passport to Amador, California, USA Ibitinga-Estância das Águas, São Paulo, Brazil Sonoma Sunrise, California, USA Indaiatuba-Inspiração, São Paulo, Brazil Jaciara, Mato Grosso, Brazil Zone 26 João Pessoa-Porta do Sol, Paraíba, Brazil Central Stockton, California, USA Louveira, São Paulo, Brazil Ewa Beach, Hawaii, USA Magé-Piabetá, Rio de Janeiro, Brazil Fort Mohave Sunrise, Arizona, USA Porto Alegre do Norte-Xavantinho, Mato Grosso, Brazil Modesto Maharlika, California, USA Quissamã, Rio de Janeiro, Brazil Newport Beach, California, USA Rio de Janeiro-Dois Irmãos, Rio de Janeiro, Brazil San Bernardino Crossroads (D5330), California, USA Rio Paranaíba, Minas Gerais, Brazil Sedona Village, Arizona, USA São Felix do Araguaia-Bero Can, Mato Grosso, Brazil Sin Fronteras (Riverside), California, USA São José do Rio Claro, Mato Grosso, Brazil São José do Xingu-Santo Antônio do Fontoura, Mato Grosso, Zone 27 Brazil El Paso Zaragoza, Texas, USA São Paulo-Aricanduva, São Paulo, Brazil Kuna, Idaho, USA

Sarapuí-Rota Tropeira, São Paulo, Brazil Zone 28

Zone 23 Lincoln Giving Spirits Evening, Nebraska, USA

Campo do Tenente, Paraná, Brazil Zone 29 Cianorte-Servir, Paraná, Brazil Green, Ohio, USA Concórdia-Conexão, Santa Catarina, Brazil Harrison, Michigan, USA Condor, Rio Grande do Sul, Brazil Motorcycling Rotarians (D6380), Michigan, USA Cristal-Mineração, Rio Grande do Sul, Brazil

Eldorado do Sul-Country Club, Rio Grande do Sul, Brazil Zone 31 Gravatal-Energia das Águas, Santa Catarina, Brazil Gulfport Sunset, Mississipi, USA Los Cerrillos, Santiago, Chile Los Ejidos - Piura, Piura, Peru 24 Minutes of the October 2018 RI Board of Directors Meeting

Zone 32 DECISION: The Board, the general secretary acting on Southeast, New York, USA its behalf, approves an amendment to the following West Chester Passport, Pennsylvania, USA clubs’ constitution whereby the names of the clubs are changed as follows: Zone 33 Alexandria Central, Virginia, USA From To Baltimore Sunset, Maryland, USA District 7730 Passport, North Carolina, USA Aababil Dhaka, Aababil Narayanganj, Liberty Point, North Carolina, USA Bangladesh Bangladesh Mebane, North Carolina, USA Abertay, Tayside, Broughty Ferry, Tayside, Smoketown, Brunswick, Maryland, USA Scotland Scotland Alcester Aluana, Alcester & Bidford, Warwicks. Zone 34 Warwicks. England England Delmas-Centre, Haiti Ambalapuzha, Kerala, Alleppey Greater, Kerala, India Hinche Nord, Centre, Haiti India Hunters Creek - Bilingual, Florida, USA Asunción Sur, Paraguay Asunción Sur Ara Pyahu, Land O' Lakes, Florida, USA Paraguay North Brevard, Florida, USA Atsugikeno, Kanagawa, Atsugi Ken-ou, Kanagawa, Parrish, Florida, USA Japan Japan Ponte Vedra, Florida, USA Bad Düben, Germany Delitzsch-Bad Düben, Germany St. Martin Sunset, Sint Maarten Baldwin Park-Orlando, the Parks – Orlando, Florida, Florida, USA USA 2. Amendment of Club Constitution – Change in Bangkok-Nawamin, Bangkok Nawamin, Thailand Locality of Club Thailand Bangor Area Breakfast, Bangor Breakfast, Maine, USA Statement: Under the terms of the delegation of authority Maine, USA by the Board, the general secretary may approve requests Bonita Springs Noon, Bonita Naples, Florida, USA from clubs to amend Article 4 of the club constitution to Florida, USA Bonoua, Ivory Coast Abidjan-Arc en Ciel, Ivory revise club locality. Coast

Canoas-Integração, Rio Integração D-4670, Brazil DECISION: The Board, the general secretary acting on Grande do Sul, Brazil its behalf, approves amendments to the constitution of the Cedar Park, Texas, USA Cedar Park - Leander, Texas, following Rotary clubs, thereby revising their localities: USA Coastal St. John's St. Augustine Beach, Florida, Ambalapuzha, Kerala, India County, Florida, USA USA Bad Düben, Germany Daegu E.M.A., Daegu, Daegu Muay Thai, Daegu, Baldwin Park-Orlando, Florida, USA Korea, Republic of Korea, Republic of Batlow, New South Wales, Australia Daegu-Freesia, Daegu, Daegu Haram, Daegu, Korea, Bonoua, Ivory Coast Korea, Republic of Republic of Canoas-Integração, Rio Grande do Sul, Brazil Diamond Head Diamond Head/Kaimuki, E-club of Iceland Honolulu, Hawaii, USA Hawaii, USA Glostrup-Albertslund, Denmark District 7510 Horizon, Dare to Be Great D7475, New Heliopolis El Tayaran, Egypt New Jersey, USA Jersey, USA Karachi Korangi, Sind, Pakistan Dnepropetrovsk, Ukraine Dnipro City, Ukraine Kashiwa Higashi, Chiba, Japan Dongtan Gaon, Dongtan, Gyeonggi, Korea, Kawaguchi-Ko, Yamanashi, Japan Gyeonggi, Korea, Republic of Kuwana-North, Mie, Japan Republic of Mid-Valley (Dickson City), Pennsylvania, USA Eckernförde-Dänischer Dänischer Wohld, Germany Pontivy, Morbihan, France Wohld, Germany Tweed Heads South, New South Wales, Australia E-Club of District 5180, Greater Sacramento Passport Whangaparaoa, New Zealand Sacramento, CA, USA One, CA, USA

E-Club of East Anglia E-Club of Innovation (East 3. Amendment of Club Constitution – Change in Anglia) Name of Club E-club of Iceland Reykjavík-Landvættir, Iceland

Statement: Under the terms of the delegation of authority E-Club of Taichung Taichung Supreme, Taiwan by the Board, the general secretary may amend a club Elite, Taiwan Exeter Enterprise, Topsham, Devon, England constitution to change the name of the club. Devon, England 25 Minutes of the October 2018 RI Board of Directors Meeting

From To From To Five Points Cultural Five Points RiNo, Colorado, Mid-Valley (Dickson District 7410 - Passport, District (Denver) USA City), Pennsylvania, Pennsylvania, USA Franklin-Springboro- Franklin-Carlisle, Ohio, USA USA Carlisle, Ohio, USA Minehead & the Minehead, Somerset, Engand Gemert-Beek en Donk- Gemert-Bakel/Laarbeek, The Quantocks, Somerset, Lieshout, The Netherlands England Netherlands Mississauga-Airport, Mississauga Malton, Ontario, Gilpin County Peak to Peak to Peak, Colorado, USA Ontario, Canada Canada Peak, Colorado, USA Montijo, Montijo-Alcochete, Portugal Glostrup-Albertslund, Glostrup Vestegnen, Denmark Nakskov Ravnsborg, Nakskov, Denmark Denmark Denmark Greenville Evening, the Reedy River Greenville, Napoli Angioino, Italy Napoli Angioino “Raffaele South Carolina, USA South Carolina, USA Pallotta d’Acquapendente”, Gwangyang Gwangyang Maehwa, Italy Sarangnanum, Jeonranam, Korea, Republic Nova Iguaçu-Prata Nova Iguaçu-Prata, Rio de Jeonranam, Korea, of Maxambomba, Rio de Janeiro, Brazil Republic of Janeiro, Brazil Gwangyang-East, Donggwangyang, Jeonranam, Oshawa (Parkwood), Oshawa-Parkwood, Ontario, Jeonranam, Korea, Korea, Republic of Ontario, Canada Canada Republic of Pa-Te Hsu-Te, Taiwan Pa-Te Hsu-Te, Taiwan Heliopolis El Tayaran, Al Banafseg, Egypt Egypt Pontivy, Morbihan, Pontivy-Loudéac, Morbihan, Helmsley and District, Moors Gateway, N.Yorks, France France N.Yorks. England Engand Pune Elite, Maharashtra, Pune Bavdhan Elite, Herzberg/Elster, Herzberg-Elsterland, Germany India Maharashtra, India Germany Real de Grijalva- Real del Grijalva- Hispano-Latinos of Salt Greater Glendale- Salt Lake Villahermosa, Tabasco, Villahermosa, Tabasco, Lake, Utah, USA Northwest, Utah, USA Mexico Mexico Jamnagar Chotti Kashi, Jamnagar Chhoti Kashi, Sanchung Bai-Fu, Taiwan New Taipei Bai-Fu, Taiwan Gujarat, India Gujarat, India Sedilo Marghine Centro Centro Sardegna (Ghilarza), Jarrow with Harton, South Tyneside, Tyne & Sardegna, Italy Italy Tyne & Wear, England Wear, England Stollberg, Germany Stollberg und Westerzgebirge, Jecheon Central, Jecheon Jungang, Germany Chungcheongbug, Chungcheongbug, Korea, Stretto di Messina, Italy Messina-Stretto di Messina, Korea, Republic of Republic of Italy Karachi Korangi, Sind, Karachi Elite, Sind, Pakistan Tarbes Pyrénées Union, Tarbes, Hautes-Pyrénées, Pakistan Hautes-Pyrénées, France Kota Kinabalu Jesselton, Kota Kinabalu Central, Sabah, France Sabah, Malaysia Malaysia Thame, Oxfordshire, Thame and District, Lappeenranta, Lappeenranta-Saimaa, Finland England Oxfordshire, England Liège-Bierset, Belgium Liège-Airport, Belgium The Brickhills, Bucks. MK Watling, Bucks. England England de Gonzalo Gonzalo Arteche Los Angeles, Thuin-Thudinie, Belgium Thuin-Thudinie/Ham-sur- Arteche, Bío Bío, Chile Bío Bío, Chile Heure, Belgium Los Lagos Collilelfu, Los Lagos, Valdivia, Chile Tweed Heads South, Banora-Tweed, New South Valdivia, Chile Ne+A18:A89w South Wales, Australia Lysaker, Norway Fornebu and Lysaker, Norway Wales, Australia Mandi Ahmedgarh, Ahmedgarh, Punjab, India Ulsan Heart, Ulsan, Ulsan Hanuri, Ulsan, Korea, Punjab, India Korea, Republic of Republic of Masan Sae, Sae Masan, Gyeongsangnam, Vänersborg Aurora Vänersborg Aurora, Sweden Gyeongsangnam, Korea, Republic of Vänersborg, Sweden Korea, Republic of Veghel, The Netherlands Meierijstad, The Netherlands Maywood, Bellwood, Maywood-Proviso, Illinois, Wall Street New York, E-Club of Wall Street New Melrose Park + USA New York, USA York, New York, USA Broadview, Illinois, Woodsville NH-Wells Cohase (Wells River), USA River VT, New Vermont, USA Medemblik-Koggenland, Radboud-Medemblik, The Hampshire, USA The Netherlands Netherlands Yung-Ho East, Taiwan Taipei Yung Dong, Taiwan 26 Minutes of the October 2018 RI Board of Directors Meeting

4. Ballot-by-mail for Selection of DGN District Governor's Name 4455 Angélica Augusta Moscoso Terrazas Statement: Under the terms of delegation of authority by 4465 Cesar Augusto Lopez Tafur the Board, the general secretary acting on its behalf, may 4690 Jorge Encinas authorize a district governor to hold a ballot-by-mail 4690 Jorge Encinas Cladera within the districts instead of convening a nominating 4815 Mabel Cacciabue committee to select a nominee to serve as district 4845 Julián Ortiz 4905 Mario Morrone governor. 4920 Roberto Peton

4930 Javier Holowiniec DECISION: The Board, the general secretary acting on 4970 Walter Jaime Planells its behalf, authorizes District 2483 to conduct a ballot- 4980 Alfredo Delgado by-mail to select a nominee to serve as district governor 5180 Sandra Sava in 2109–20: 5240 John Weiss 5340 Scott Carr 5. Extension of Deadline for District Governor 6040 Allen Garner Allocation Expense Report 6490 Larry Howell 6650 Mike Raulin Statement: Under the terms of the delegation of authority 6840 Kathie Short by the Board, the general secretary, in accordance with 6880 William Trant Rotary Code of Policies section 31.060.9, may approve 6930 David Freudenberg an extension of the deadline for receipt of a district 7010 Mike Kinsey governor allocation expense report. 7120 Don Milton 7210 Jim Damiani DECISION: The Board, the general secretary acting on 7230 Janet DiBenedetto its behalf, extends the deadline for submitting a final 7255 Wendy Walsh-DeMaria 7430 Richard Gromis expense report to Rotary International until 30 September 7450 Dawn deFuria 2018 for the following districts (all of the governors 7470 Margaret Mader served in the year 2017–18): 7490 James Boyer 7550 Terry Mathias District Governor's Name 7710 Shafi Parekh 1360 Knútur Óskarsson 7930 David Gardner 1462 Algimantas Lukosevicius 7980 Patricia Pearson 1800 Marianne Broska 9150 Frédéric Bishahushi 1810 Wolfgang Maurus 9350 Lynette Stassen 1900 Susanne Brämer 9370 Wally Jacobs 1911 Zoltán Mészáros 9675 Stephen Britten 1960 Afonso Malho 9810 Malcolm Chiverton 1970 Alberto Soares Carneiro 2031 Mario Quirico 6. Incorporation of Rotary Clubs 2080 Salvina Deiana 2232 Siarhei Anatolii Filipau Statement: Under the terms of the delegation of authority 2490 Dani Fessler 3080 T K Ruby by the Board, the general secretary may approve all 3141 Prafull Sharma applications for incorporation that are in conformity with 3330 Peera Farmpiboon the general provisions for articles of incorporation. 3360 Nithi Soongswang 3420 Hermanto Angka DECISION: The Board, the general secretary acting on 3470 Cheng-Te Tsai its behalf, offers no objection to the incorporation of the 3510 Ching-Fang Chuang following Rotary clubs under the proposed articles of 3820 Maria Lewina Tolentino incorporation as submitted by those clubs: 3850 Enigardo "Jundad" Legislador 3860 Art Tan Club Name 4060 Pedro Vargas Baldivis, Western Australia, Australia Inc 4110 Francisco Trejo Canberra Sunrise, Australian Capital Territory, Australia 4140 Ubaldo Lara Chaguanas, Trinidad and Tobago 4170 Pio Barahona Kitchener Grand River, Ontario, Canada 4240 Manuel Sequeira Port Alberni-Arrowsmith, British Columbia, Canada 4281 Efraín Marmolejo Whangaparaoa, New Zealand 27 Minutes of the October 2018 RI Board of Directors Meeting

7. Incorporation of Rotary Districts Clubs New Club New Charter Date Statement: Under the terms of the delegation of authority Bastrop County, Bastrop County, 25 July 1990 by the Board, the general secretary may approve all Texas, USA Texas, USA applications for incorporation that are in conformity with Cedar Creek, Texas, the general provisions for articles of incorporation. USA Bathavon, Somerset, Bathavon, 15 April 1980 DECISION: The Board, the general secretary acting on England Somerset, its behalf, offers no objection to the incorporation of the Bath West, Somerset, England following Rotary districts under the proposed articles of England Bollnäs, Sweden Bollnäs, Sweden 15 March incorporation as submitted by those districts. Bollnäs Björkhamre, 1944 Sweden District Bolton, Greater Bolton with Le 1 June 1922 7505 (USA) Manchester, Moors, Greater 7680 (USA) England Manchester, Bolton-le-Moors, England 8. Merger of Clubs Greater Manchester, England Statement: Under the terms of the delegation of authority Brooklyn, New York, Verrazano 1 April 1914 by the Board, the general secretary may approve the USA (Brooklyn), application of two or more Rotary clubs to merge into a Verrazano (Brooklyn), New York, single new club, in accordance with established New York, USA USA procedure and policy. Cairns Southside, Cairns Trinity, 8 November Queensland, Queensland, 1967 DECISION: The Board, the general secretary acting on Australia Australia Cairns North, its behalf, approves the merging of the following Rotary Queensland, clubs in RI: Australia Cairns Mulgrave, Clubs New Club New Charter Queensland, Date Australia Aix en Provence- Aix en Provence - 25 June Chicago Heights, Chicago Heights- 1 March 1922 Eguilles, Bouches- Eguilles - 2014 Illinois, USA Park Forest, du-Rhône, France Ventabren, Park Forest, Illinois, Illinois, USA Ventabren La Bouches-du- USA Baronne, Bouches- Rhône, France Fayetteville, West Canyon Rim of 12 November du-Rhône, France Virginia, USA Fayette County, 1923 Anyang Kwanak, Kwanak Leaders, 23 April Oak Hill, West West Virginia, Gyeonggi, Korea, Gyeonggi, 1987 Virginia, USA USA Republic of Korea, Republic Gilbert, Arizona, USA Gilbert, Arizona, 18 January Anyang Leaders, of Mesa East, Arizona, USA 1984 Gyeonggi, Korea, USA Republic of Glen Burnie, Glen Burnie, 4 April 1930 Athinai Goudi, Greece Athinai Goudi, 16 March Maryland, USA Maryland, USA Athinai-Academia, Greece 2004 West Anne Arundel Greece (Odenton), Atizapán de Zaragoza, Renacimiento 12 March Maryland, USA Estado de Mexico, Satélite, 1972 Göteborg-Hisingen, Göteborg 15 April 1955 Mexico Naucalpan, Sweden Älvstranden, Metropolitano Ciudad Estado de Göteborg-Backa, Sweden de Mexico, CDMX, Mexico, Mexico Sweden Mexico Greater Nagercoil, Greater Nagercoil, 15 June 2015 Ciudad Satélite, Tamil Nadu, India Tamil Nadu, Estado de Mexico, Nagercoil India Mexico Sanggamam, Tamil Nadu, India

28 Minutes of the October 2018 RI Board of Directors Meeting

Clubs New Club New Charter Clubs New Club New Charter Date Date Heinola-Pohjoinen, Heinola, 23 January Milano Arco della Pace Milano Arco 5 December Finland Finland 1946 Milano Parco Sud della Pace, 1989 Heinola, Finland Italy Herbert River, Hinchinbrook, 3 July 1945 Milano International, Milano 30 June 2003 Queensland, Australia Queensland, Italy International- Ingham, Queensland, Australia Milano Net, Italy Net, Italy Australia Milano-Leonardo da Milano 5 January 1977 Herning Øst, Denmark Herning City, 6 February Vinci, Italy Leonardo da Herning Søndre, Denmark 1967 Corsico-Naviglio Vinci- Denmark Grande, Italy Naviglio Incheon East, Incheon, Dong Incheon 18 June 1970 Grande, Italy Korea, Republic of Wolmi Modbury, South Modbury 10 May 1982 Wolmi, Incheon, Korea, Australia, Australia Golden Republic of Golden Grove, South Grove, South Juanico-Maturín, Maturín 23 September Australia, Australia Australia, Monagas, Venezuela Juanico, 1955 Australia Maturín, Monagas, Monagas, Motala, Sweden Motala, Sweden 8 April 1938 Venezuela Venezuela Motala Göta Kanal, Kingston, New York, Kingston, New 1 July 1916 Sweden USA York, USA Noarlunga, South Morphett Vale, 8 September Kingston-Sunrise, New Australia, Australia South 1966 York, USA Noarlunga East, South Australia, Kiryu South, Gunma, Kiryu South, 4 March 1966 Australia, Australia Australia Japan Gunma, Nykøbing F., Denmark Nykøbing 24 February Kiryu Chuo, Gunma, Japan Nykøbing F. Falster, 1930 Japan Vestensborg, Denmark Denmark Lake Taupo, New Lake Taupo, 29 June 1957 Ourinhos-Oeste, São Ourinhos- 9 June 1969 Zealand Waikato, Paulo, Brazil Oeste- Taupo Expresso, New New Zealand Ourinhos-Integração, Integração, Zealand São Paulo, Brazil São Paulo, Lakeway/Lake Travis, Lakeway/Lake 22 January Brazil Texas, USA Travis, Texas, 1992 Oxford, North Carolina, Oxford, North 15 February Bee Cave-Spicewood, USA USA Carolina, 1923 Texas, USA Kerr Tar Region - USA Lebanon-Riverside, New Lebanon, New 11 May 1923 Granville County, Hampshire, USA Hampshire, North Carolina, USA Lebanon, New USA Parkdale-High Park, Parkdale-High 28 April 1987 Hampshire, USA Ontario, Canada Park-Humber, Lillerød, Denmark Allerød, 10 August Toronto Humber, Ontario, Canada Allerød, Denmark Denmark 1973 Ontario, Canada Londrina- Londrina- 4 January 1984 Quilmes Oeste, Bs.As., Quilmes Oeste, 1 April 1963 Cinquentenário, Cinquentenári Argentina Bs.As., Paraná, Brazil o Ouro Quilmes Sudeste, Bs.As., Argentina Londrina-Ouro Verde, Verde, Argentina Paraná, Brazil Paraná, Brazil Sabae, Fukui, Japan Sabae, Fukui, 30 October Marinette, Wisconsin, Marinette- 1 March 1918 Sabae-North, Fukui, Japan 1959 USA Menominee, Japan Menominee, Michigan, Michigan, Seongnam Bundang, Bundang 29 August USA USA Gyeonggi, Korea, Dawoori, 2007 McAllen, Texas, USA McAllen, 1 May 1920 Republic of Gyeonggi, McAllen North, Texas, Texas, USA Seongnam Dawooli, Korea, USA Gyeonggi, Korea, Republic of Merced, California, USA Merced, 1 March 1922 Republic of Merced North, California, Skellefteå Sankt Olov, Skellefteå, 28 September California, USA USA Sweden Sweden 1937 Skellefteå, Sweden

29 Minutes of the October 2018 RI Board of Directors Meeting

Clubs New Club New Charter 9. Modification of District Boundaries – No Date Transfer of Clubs Skellefteå-Malmen, Skellefteå 30 April 1962 Sweden Guldstaden, Statement: The three districts in Taipei met and agreed Skelleftehamn, Sweden on a boundary correction. As a result, the new boundary Sweden Sorocaba-Inovação, Sorocaba-Art 20 December descriptions for the districts are: São Paulo, Brazil Nossa Inovação, 2007 Sorocaba-Art Nossa, São Paulo, District 3481: TAIWAN – West Chung Shang District São Paulo, Brazil Brazil (by Chungshan North Road) and Wen Shan District of Stockholm Östra, Stockholm 7 January Taipei City, Chung Ho District, Yung Ho District and Sweden Kungsträdgårde 1952 Hsintien District of New Taipei City, Kin Men. Stockholm Norra, n, Sweden Sweden District 3522: TAIWAN – Sungshan District, Neihu Surrey, British Surrey, British 6 February District, Hsinchih District and North Hsinyi District (By Columbia, Canada Columbia, 1971 Hsinyi Road) of Taipei City. Surrey-Guilford, Canada British Columbia, Canada District 3523: TAIWAN – Nankong District, South Taipei All Star, Taipei All Star 1 June 2015 Hsinyi District (by Hsinyi Road) of Taipei City. Taiwan E-Club of Taipei DECISION: The Board, the general secretary acting on Charity its behalf in accordance with Rotary Code of Policies Tift County, Georgia, Tifton, Georgia, 9 April 1937 section 17.010.4., approves the district boundary changes USA USA for Districts 3481, 3522, 3523. Tifton, Georgia, USA Torino-Sud, Italy Torino Sud e Sud 1 June 1958 10. Modification of District Boundaries – Transfer Torino Sud Ovest Ovest, Italy Trois Rivières, Trois-Rivières, 19 October of Clubs Quebec, Canada Quebec, 1942 Cap-de-la-Madeleine, Canada Statement: Most of the clubs in Hertfordshire, England Quebec, Canada are in District 1260. The Rotary Club of Royston, Herts., Umeå Umeå, Sweden 20 December England is located in Hertfordshire but is in District 1080. Umeå Västra 1934 So that the club may participate in district activities Uniontown, Uniontown, 1 October 1919 closer to its locality, it has requested transfer to District Pennsylvania, USA Pennsylvania, 1260. As a result, the new boundary descriptions for the Uniontown-Chestnut USA two districts are: Ridge, Pennsylvania, USA Vordingborg, Vordingborg, 2 May 1947 District 1080: ENGLAND - Bedfordshire, Bucking- Denmark Denmark hamshire, Hertfordshire Vordingborg Storstrømmen, District 1570: ENGLAND - Cambridgeshire, Essex, Denmark Norfolk, Suffolk West Bridgford Rushcliffe, 26 November Keyworth & England 1959 DECISION: The Board, the general secretary acting on Ruddington its behalf in accordance with Rotary Code of Policies Whakatane, New Whakatane, 27 June 1947 section 17.010.4., approves the transfer of the Rotary Zealand Bay of Club of Royston, Herts., England from District 1080 to Whakatane West, Bay Plenty, New of Plenty, New Zealand District 1260, effective 1 July 2018. Zealand Woodstock, Illinois, Woodstock, 30 11. Modification of District Boundaries – Transfer USA Illinois, USA of Clubs Woodstock Morning, Illinois, USA Statement: The Rotary Club of Glen Innes, N.S.W. Australia is located in District 9640. The region and local community of the club aligns more closely with the culture and community of District 9650. As a result of 30 Minutes of the October 2018 RI Board of Directors Meeting this transfer, the new boundary descriptions for the two District Club Name districts are: 1070 Holbeach, Lincs. England 1070 Peterborough Werrington, Cambs. England District 9640: AUSTRALIA – Those parts of the states 1175 Penryn, Cornwall, England of QUEENSLAND and NEW SOUTH WALES bounded 1190 Pendle View, Lancs. England 1200 Warminster, Wiltshire, England by a line which runs from the Pacific Ocean west along 1210 Albrighton & District, Shropshire. England latitude 27°50’S to longitude 149°00’E, south along 1210 Stoke-on-Trent (South), Staffs. England longitude 149°00’E to latitude 29°25’S, thence east along 1210 Penkridge, Staffs. England latitude 29°25’S to longitude 151°50’E, thence south 1210 Endon-Stockton Brook, Staffs. England along longitude 151°50’E to latitude 30”00’S, thence 1220 Heanor, Derbys. England east along latitude 30”00’S to the Pacific Ocean. 1220 Bulwell & Basford, Notts. England 1230 Strathendrick, Glasgow, Scotland District 9650: AUSTRALIA – That portion including 1285 Holmes Chapel, Ches. England New South Wales east of the eastern boundary of the 1285 Walkden, Greater Manchester. England Shire of Brewarrina and north of the northern boundaries 1420 Gamla Borgå-Wanha Porvoo, Finland 1420 Kerava, Finland of the Shires of Warren, Gilgandra, Coolah, Merriwa, 1430 Lauritsala, Finland Murrurundi, Scone and Dungog and north of the northern 1430 Lappeenranta-Leiri, Finland boundary of the Shire of Stroud from the Shire of 1450 Holsted, Denmark Dungog to the Pacific Highway, east of the Pacific 1470 Greater , Denmark Highway to Wootton-Topi Topi Road and north of the 1470 Hvidovre, Denmark Wootton-Topi Topi Road, the northern shore of Myall 1580 Mijdrecht, The Netherlands Lake and Seal Rocks Road to Seal Rocks and south 1600 Leidschendam-Duivenvoorde, The Netherlands latitude 29 degrees 25 minutes from the eastern boundary 1630 Liège-Pont-des-Arches New Generation, of the Shire of Brewarrina to longitude of 151 degrees 30 Belgium minutes and north of latitude 30 degrees from there to the 1660 Orly-Croix-du-Sud, Val-de-Marne, France 1670 Tourcoing, Nord, France coast. 1700 Toulouse-Nord, Haute-Garonne, France 1730 Val du Var, Alpes-Maritimes, France DECISION: The Board, the general secretary acting on 1760 Vitrolles, Bouches-du-Rhône, France its behalf in accordance with Rotary Code of Policies 1760 Beaucaire Tarascon, Gard, France section 17.010.4., approves the transfer of the Rotary 1760 Marseille Kalliste, France Club of Glen Innes, N.S.W. Australia, Australia from 1790 Amnéville Les Thermes, Moselle, France District 9640 to District 9650, effective 1 July 2018. 1911 Budapest-Ferihegy, Hungary 1970 Resende, Portugal 12. Resignation of Membership in Rotary 2050 Gudo Visconti-Navigli Viscontei, Italy International 2340 Kil, Sweden 2380 Jönköping-Talavid, Sweden Statement: Under the terms of the delegation of authority 2390 Landskrona, Sweden by the Board, the general secretary may cancel a club’s 2410 Linköping-Västanstång, Sweden 2420 Istanbul-Üsküdar, Turkey charter under the recommendation of the governor if the 2430 Burdur, Turkey club has ceased to exist. 2530 Sukagawa South, Fukushima, Japan 2590 Yokohama Tsurumi West, Kanagawa, Japan DECISION: The Board, the general secretary acting on 2600 Matsukawa, Nagano, Japan its behalf, accepts the resignation of the following clubs 2630 Kamo, Gifu, Japan and declares the charters issued to these clubs to be null 2660 Shijonawate, Osaka, Japan and void: 2770 Kurihashi, Saitama, Japan 2800 Tachikawa, Yamagata, Japan District Club Name 3030 Nagpur Tiger Capital, Maharashtra, India 1010 Dundee Discovery, Dundee, Scotland 3053 Ajmer Round Town, Rajasthan, India 1020 Shotts & District, Stratclyde, Scotland 3053 Astha Guna, Madhya Pradesh, India 1020 Vale of Carron, Stirlingshire, Scotland 3060 Surat Galaxy, Gujarat, India 1030 Thornaby & Yarm, Yarm, England 3190 Greater Bengaluru, Karnataka, India 1030 Wearside, Durham, England 3190 Bengaluru Chandragiri, Karnataka, India 1030 Easington & Peterlee, Durham, England 3250 Jamshedpur Couples, Jharkhand, India 1040 Rothwell & District, W. Yorks. England 3291 Sonar , W. Bengal, India 1040 Grimsby St James, Humberside. England 3330 Koh Samui, Suratthani, Thailand

31 Minutes of the October 2018 RI Board of Directors Meeting

District Club Name District Club Name 3482 Taipei Cheng-De, Taiwan 5870 Austin Capitol, Texas, USA 3600 Seongnam Sunyou, Gyeonggi, Korea, Republic 6440 Libertyville, Illinois, USA of 6490 Downtown Danville, Illinois, USA 3640 Seoul Green, Seoul, Korea, Republic of 6860 Goodwater, Alabama, USA 3640 Seoul Novo, Seoul, Korea, Republic of 6910 Rotary Club of Chatsworth-Murray County, 3661 New Busan, Busan, Korea, Republic of Georgia, USA 3661 Busan Yeowon, Busan, Korea, Republic of 6980 Orlando-East, Florida, USA 3661 Pusan-Tongbaek, Pusan, Korea, Republic of 7070 Toronto Beach, Ontario, Canada 3780 Diliman North, Quezon City, Philippines 7120 Penfield-Webster, New York, USA 4140 Tepic La Loma, Nayarit, Mexico 7120 Hammondsport, New York, USA 4170 Hacienda MX Tlalnepantla, Estado de México, 7210 Airmont, New York, USA Mexico 7410 Montrose, Pennsylvania, USA 4281 Timana, Huila, Colombia 7640 Elmer, New Jersey, USA 4355 Osorno Pilauco, X Región, Chile 7640 Bridgeton Breakfast, NJ, USA 4380 Naguanagua, Carabobo, Venezuela 7640 E-Club of South Jersey, New Jersey, USA 4420 Ribeirão Pires-Estância Centro, São Paulo, Brazil 7680 Charlotte End-of-the-Week, North Carolina, 4430 São Paulo-Parque Novo Mundo, São Paulo, USA Brazil 7730 Kinston Evening, North Carolina, USA 4455 Lima Sunrise, Lima, Peru 7750 Fair Play, South Carolina, USA 4455 Chorrillos, Lima, Peru 7910 Maynard, Massachusetts, USA 4480 Guapiaçú, São Paulo, Brazil 7910 Maynard, Massachusetts, USA 4490 Fortaleza-Centenário, Ceará, Brazil 9010 Tiznit, Morocco 4500 Natal-Tirol, Rio Grande do Norte, Brazil 9350 Gordon's Bay, South Africa 4520 Galileia, Minas Gerais, Brazil 9370 Welkom, South Africa 4540 Ribeirão Preto-Campos Eliseos, São Paulo, 9400 Three Rivers (Vereeniging), South Africa Brazil 9455 Balcatta, Western Australia, Australia 4560 Nepomuceno, Minas Gerais, Brazil 9500 Prospect Sunrise, South Australia, Australia 4570 Rio de Janeiro-São Conrado, Rio de Janeiro, 9500 Makin Edge-Tea Tree Gully, South Australia, Brazil Australia 4570 Rio de Janeiro-Jardim Botânico, Rio de Janeiro, 9600 Kawana Waters, Queensland, Australia Brazil 9600 Geebung, Queensland, Australia 4580 Ervalia, Minas Gerais, Brazil 9630 Rotary Club of Oxley, Qld, Australia 4630 Paiçandu-Água Boa, Paraná, Brazil 9650 Rotary Club of Coffs Harbour South 4640 Foz do Iguaçú-Harpia, Paraná, Brazil 9675 Haberfield, New South Wales, Australia 4670 Porto Alegre-Alto Petrópolis, Rio Grande do Sul, 9685 Rouse Hill, New South Wales, Australia Brazil 9780 Hamilton, Victoria, Australia 4905 San José, Buenos Aires, Argentina 9800 Brimbank Central, Victoria, Australia 4920 General Pirán, Buenos Aires, Argentina 9820 Mirboo North, Victoria, Australia 4930 Patagonia Norte de Chos Malal, Neuquén, 9940 Pencarrow, Wellington, New Zealand Argentina 9970 Picton, New Zealand 4930 Villa La Angostura, Neuquén, Argentina 5060 Armstrong, British Columbia, Canada 13. Suspension of Services to Clubs 5060 Wenatchee North, Washington, USA 5320 Norwalk, California, USA Statement: Under the terms of the delegation of authority 5330 Palm Springs-Evening Star, California, USA by the Board, the general secretary acting on its behalf, 5330 Hemet Sunrise, California, USA 5340 Camp Pendleton, California, USA may suspend services of Rotary International and The 5360 Rocky Mountain House Rotary Foundation to a club that has not paid its district 5420 Northern Wasatch, Utah, USA per capita dues or levy for more than six months until 5495 Satellite Club of Sedona Village, Arizona, USA such time as the club has satisfied all of its past due 5495 Quartzsite, Arizona, USA indebtedness to the district for per capita dues and levies. 5520 Roswell Sunrise, New Mexico, USA 5650 Omaha-North, Nebraska, USA DECISION: The Board, the general secretary acting on 5670 Smith Center, Kansas, USA its behalf, in accordance with RI Bylaws section 3.030.1. 5770 Cyril, Oklahoma, USA suspends all services of Rotary International and The 5790 Arlington (South), Texas, USA Rotary Foundation to the following clubs until such time 5810 Garland-Lakeside, Texas, USA 5830 Marshall Metro, Texas, USA as it has satisfied all of their past indebtedness for per 5870 Killeen Evening, Texas, USA capita district dues and/or levies: 32 Minutes of the October 2018 RI Board of Directors Meeting

District Club Name District Club Name 1960 Vila Franca de Xira, Portugal 4140 Zapopán Lomas del Valle, Jalisco, Mexico 2100 Cetraro-Citrarium, Italy 4170 Lomas, CDMX, Mexico 2120 Policoro Heraclea Centenario, Italy 4355 Lacustre de Pucón, Cautin, Chile 3600 Namyangju Suseok, Gyeonggi, Korea, Republic 4410 E-Club of Distrito 4410 of 4420 São Paulo-Chácara Flora, São Paulo, Brazil 3600 Seongnam-Sansung, Gyeonggi, Korea, Republic 4540 Guatarapá, São Paulo, Brazil of 4590 Piracaia, São Paulo, Brazil 3600 Yongin Cheoin Love, Gyeonggi, Korea, Republic 4610 Taboão da Serra, São Paulo, Brazil of 4730 Curitiba-Cidadania, Paraná, Brazil 3600 Guseong-Lemon, Gyeonggi, Korea, Republic of 4849 Chimbas, S.J. Argentina 3730 Cheolam, Gangweon, Korea, Republic of 5100 Warrenton Sunrise, Oregon, USA 3750 Ansan Daebu, Gyeonggi, Korea, Republic of 5230 Springville Sierra Sunrise, California, USA 3750 Songtan Miso, Gyeonggi, Korea, Republic of 5840 San Antonio Riverwalk, Texas, USA 3750 Songtan-Pyeongsong, Gyeonggi, Korea, 6200 Central, Lousiana, USA Republic of 6310 Breckenridge, Michigan, USA 3750 Songtan-Central, Gyeonggi, Korea, Republic of 6330 Aylmer, Ontario, Canada 3750 Songtan-Mindeulre, Gyeonggi, Korea, Republic 6360 Reading, Michigan, USA of 6440 Arlington Heights Sunset, Illinois, USA 3750 Sae Songtan, Gyeonggi, Korea, Republic of 6490 Litchfield, Illinois, USA 3750 Songtan South, Gyeonggi, Korea, Republic of 6510 E-Club of The Metro East, Illinois, USA 3750 Songtan, Gyeonggi, Korea, Republic of 6740 Prestonsburg, Kentucky, USA 3750 Suwon-Hwaseong, Gyeonggi, Korea, Republic of 6880 Linden, Alabama, USA 3750 Suwon-Pigeon, Gyeonggi, Korea, Republic of 7040 Champlain-Rouses Point, New York, USA 9110 Yaba, Lagos State, Nigeria 9370 Welkom-Bahumi, South Africa 9110 Ilaro, Ogun State, Nigeria 9110 Ojo, Lagos State, Nigeria 15. Termination of Membership in Rotary 9110 Oke-Afa, Lagos State, Nigeria International – Failure to Function 9110 Apakun, Lagos State, Nigeria Statement: Under the terms of the delegation of authority 14. Termination of Membership in Rotary by the Board, the general secretary may terminate the International – Disbanded charters of clubs where further effort to rehabilitate the club is futile. Statement: Under the terms of the delegation of authority by the Board, the general secretary may terminate the DECISION: The Board, the general secretary acting on charters of clubs where further effort to rehabilitate the its behalf, in accordance with RI Bylaws section 3.030.2., club is futile. terminates the membership in RI of the following Rotary

clubs: DECISION: The Board, the general secretary acting on its behalf, terminates the membership in RI of the following Rotary clubs: District Club Name Admitted Terminated 2050 E-Club of 17 June 6 July 2018 District Club Name Esperanto, Italy 2014 1760 Forcalquier-Banon, Alpes-de-Haute-Provence, 2232 Ternopil, Ukraine 14 Mar, 30 June France 1995 2018 3020 Araku Valley, Andhra Pradesh, India 2380 Skövde-Billingen, 2 Nov. 1968 16 April 3020 Vizag Madhurawada, Andhra Pradesh, India Sweden 2018 3330 Promkiri, Nakhon Srithamarat, Thailand 3120 Lucknow Main, 31 Oct. 2017 28 Mar. 3450 Rotary Club of Lion Rock, Hong Kong Uttar Pradesh, 2018 3590 Geoje Gyeryong, Gyeongsangnam, Korea, India Republic of 3141 E-club of Mumbai 14 July 2015 13 Mar. 3600 Seongnam-Hwangyeong, Gyeonggi, Korea, Stars, 2018 Republic of Maharashtra, 3722 Masan Samjin, Gyeongsangnam, Korea, Republic India of 3142 Elite, 27 June 1 July 2018 4140 Tala, Jalisco, Mexico Maharashtra, 2016 4140 Patzcuaro, Michoacan, Mexico India

33 Minutes of the October 2018 RI Board of Directors Meeting

District Club Name Admitted Terminated 18. Request to Form a Rotaract Multidistrict 3211 Trivandrum 30 Apr. 25 July 2018 Information Organization Aurora, Kerala, 2008 India Statement: In accordance with the policy established by 3262 Cuttack Silver 9 Dec. 1998 18 Apr. the Board with respect to multidistrict activities, the City, Orissa, 2018 governors and Rotaract representatives requested the India Board’s approval to form a Rotaract Multidistrict 4630 Diamante do 15 Dec. 11 Sep. Information Organization. Norte, Paraná, 1993 2018

Brazil 5770 Wilson, 14 Dec. 30 Apr. DECISION: The Board, the general secretary acting on Oklahoma, USA 1925 2018 its behalf, in accordance with established policy 7230 Veterans for 30 June 3 Apr. 2018 concerning multidistrict activities, recognizes the World Peace, 2017 Agencia Informativa Rotaract del Carible y Centro New York City, América (abbreviated as AIRCCA) Multidistrict New York, USA Information Organization Representing Districts 4240, 9210 E-Club of 18 May 10 July 2018 4250, 4060, 4271 4281, 4370, AND 4380, subject to the Ambassador of 2012 activities being organized and conducted in accordance District 9210 with RI policy.

16. Waiver of Per Capita Dues 19. Request to Terminate a Rotaract Multidistrict

Statement: District Governor Rosalinda Deleste (District Information Organization 3870) has requested the general secretary waive payment of the January to June 2018 RI per capita dues for the Statement: In accordance with the policy established by Rotary Club of Marawi City, Philippines, due to recently the Board with respect to multidistrict activities, the ended conflict in the region. governors and Rotaract representatives requested the Board’s approval to terminate a Rotaract Multidistrict The general secretary has previously waived dues for this Information Organization. club during the conflict itself, and District Governor Deleste states that the members of the club are still DECISION: The Board, the general secretary acting on staying with relatives in a nearby city while they begin its behalf, in accordance with established policy the process of rebuilding their homes and businesses. concerning multidistrict activities, terminates the Türkiye Ulusal Rotaract Komitesi (abbreviated as T.U.R.K.) DECISION: The Board, the general secretary acting on Multidistrict Information Organization Representing its behalf, in accordance with Rotary Code of Policies Districts 2420, 2430 and 2440, subject to the activities section 31.030.2., waives the January to June 2018 RI per being organized and conducted in accordance with RI capita dues for the Rotary Club of Marawi City, policy. Philippines. 20. Request to Join Rotaract Multidistrict 17. Recognition of New Rotary Fellowships Information Organization—District 3232

Statement: Under the terms of the delegation of authority Statement: In accordance with the policy established by by the Board, the general secretary is authorized to the Board with respect to multidistrict activities, the recognize Rotary Fellowships, in consultation with the governors and Rotaract representatives of District 3232 Rotary Fellowships Committee. requested the Board’s approval to participate in Rotaract activities on a multidistrict level. DECISION: The Board, the general secretary acting on its behalf, recognizes the following new Rotary DECISION: The Board, the general secretary acting on Fellowships: its behalf, in accordance with established policy concerning multidistrict activities, authorizes the  Young Rotarians’ Fellowship governor and Rotaract clubs in District 3232 to  Lesbian Gay, Bisexual and Transgender participate in South East Asia Rotaract Information Rotarians and Friends Center (SEARIC) Multidistrict Information Organ-  European Philosophy Rotarian Fellowship ization Representing Districts 2982, 3011, 3020, 3030, 3040, 3053, 3054, 3060, 3070, 3080, 3090, 3110, 3120, 34 Minutes of the October 2018 RI Board of Directors Meeting

3131, 3132, 3141, 3142, 3160, 3170, 3181, 3182, 3211, withdraw from activities with the Rotary Youth 3232, 3250, 3261, 3262, 3271, 3272, 3281, 3282, 3291, Exchange Florida, Inc. multidistrict program and join and 3292, subject to the activities being organized and activities with the Ohio-Erie Rotary Youth Exchange, Inc. conducted in accordance with RI policy. multidistrict program, effective 1 July 2018.

21. Request to Join Rotaract Multidistrict 24. Request to Dissolve Activities with Information Organization—District 5060 Multidistrict Youth Exchange—Districts 4600 and 4750 Statement: In accordance with the policy established by the Board with respect to multidistrict activities, the Statement: In accordance with Rotary Code of Policies, governors and Rotaract representatives of District 5060 the 2017–18 governors for Districts 4600 and 4750 requested the Board’s approval to participate in Rotaract request the Board’s approval to dissolve multidistrict activities on a multidistrict level. Youth Exchange activities.

DECISION: The Board, the general secretary acting on DECISION: The Board, the general secretary acting on its behalf, in accordance with established policy its behalf, in accordance with the Rotary Code of Policies, concerning multidistrict activities, authorizes the authorizes the governors and clubs in Districts 4600 and governor and Rotaract clubs in District 3232 to 4750 to dissolve activities with the Express-Brazil participate in Big West Rotaract Multidistrict multidistrict program. Information Organization Representing Districts 5000, 5010, 5020, 5030, 5050, 5060, 5100, 5110, 5130, 5180, 25. Request to Join Multidistrict Youth 5220, 5240, 5280, 5300, 5320, 5330, 5340, 5495, and Exchange—District 6930 5500, subject to the activities being organized and conducted in accordance with RI policy. Statement: In accordance with Rotary Code of Polices, the 2018–19 governor for District 6930 requests the 22. Request to Withdraw and Join Multidistrict Board’s approval to join multidistrict Youth Exchange Youth Exchange—District 6960 activities.

Statement: In accordance with Rotary Code of Polices, DECISION: The Board, the general secretary acting on the 2017–18 governor for District 6960 requests the its behalf, in accordance the with Rotary Code of Policies, Board’s approval to withdraw from, then join other authorizes the governor and clubs in District 6930 to join multidistrict Youth Exchange activities, effective 1 July activities with the Ohio-Erie Rotary Youth Exchange, Inc. 2018. multidistrict program.

DECISION: The Board, the general secretary acting on its behalf, in accordance with Rotary Code of Policies, authorizes the governor and clubs in District 6960 to withdraw from activities with the Rotary Youth Exchange Florida, Inc. multidistrict program and join activities with the Ohio-Erie Rotary Youth Exchange, Inc. multidistrict program, effective 1 July 2018.

23. Request to Withdraw, then Join Multidistrict Youth Exchange—District 6980

Statement: In accordance with Rotary Code of Polices, the 2017–18 governor for District 6980 requests the Board’s approval to withdraw from, then join other multidistrict Youth Exchange activities, effective 1 July 2018.

DECISION: The Board, the general secretary acting on its behalf, in accordance with Rotary Code of Policies, authorizes the governor and clubs in District 6980 to 35 Minutes of the October 2018 Rotary International Board Meeting

APPENDIX C

PROPOSED POSITION STATEMENT REGARDING TAX STATUS OF ROTARY INTERNATIONAL (Decision 32)

PROPOSED POSITION STATEMENT 19- Code. The Internal Revenue Service was informed that if Rotary International Holdings, NFP received Section To authorize the RI Board to take appropriate action to 501(c)(3) exempt status, then, with approval of the 2019 change Rotary International’s tax status Council on Legislation, Rotary International and Rotary International Holdings, NFP would be merged. The Proposer(s): Board of Directors of RI merged corporation would be known as Rotary International and would operate and be governed in WHEREAS, through this Proposed Position Statement, exactly the same manner as Rotary International is the RI Board is seeking authority and direction from the currently. 2019 Council on Legislation on behalf of the member- ship of Rotary International to take necessary and WHEREAS, the Internal Revenue Service granted the appropriate action to change Rotary International’s tax exemption in August 2017. status and thereby obtain substantial benefits for the association. WHEREAS, through this proposed Position Statement, the RI Board is seeking authority and direction of the WHEREAS, Rotary International is incorporated in the 2019 Council on Legislation on behalf of the member state of Illinois, USA as a not for profit corporation and clubs to take all appropriate action to merge Rotary is exempt from federal income taxes in the U.S. under International with Rotary International Holdings, NFP. Section 501(c)(4) of the U.S. Internal Revenue Code. WHEREAS, clubs and districts in the are WHEREAS, Rotary International would gain substantial currently automatically tax exempt under a Group benefits if it was instead exempt under Section 501(c)(3) Exemption under Section 501(c)(4). This proposal will of the Internal Revenue Code, including: not change that. The U.S. clubs and districts will remain exempt under a Group Exemption under Section a) Savings from vendors who provide discounts to 501(c)(4). RI has applied to the Internal Revenue Service Section 501(c)(3) organizations - potentially to continue that Group Exemption and is awaiting more than US$400,000 annually. approval. If the approval is not granted, the process for b) Reductions in various taxes – up to US$275,000 converting RI to a Section 501(c)(3) organization will be annually. halted. c) A potential increase in sponsorship/funding partnership opportunities. WHEREAS, this change in the tax status of RI will not d) A potential increase in obtaining funding change the role of The Rotary Foundation as the primary through Corporate Social Responsibility charitable global fundraising vehicle of Rotary. programs. IT IS THE POSITION of the 2019 Council on WHEREAS, these cost savings and increased revenue Legislation that the RI Board is authorized and directed opportunities would serve to reduce future per capita to take all necessary and appropriate actions to convert dues increases. Rotary International into a tax exempt organization under Section 501(c)(3) of the U.S. Internal Revenue Code, WHEREAS, in November 2016, the RI Board estab- including merging Rotary International into Rotary lished a corporation in the state of Illinois named “Rotary International Holdings, NFP. However, the RI Board is International Holdings, NFP” that has no assets and no directed not to take such action in the event that the operations. application to the U.S. Internal Revenue Service to continue the Group Exemption for U.S. clubs and WHEREAS, Rotary International Holdings, NFP applied districts is not granted. to the U.S. Internal Revenue Service for tax exempt status under Section 501(c)(3) of the Internal Revenue (End of Text)

36 Minutes of the October 2018 Rotary International Board Meeting

APPENDIX E

ROTARY PRIVACY STATEMENT FOR PERSONAL DATA (Decision 37)

26.080. RI Collection and Use of Personal revise the statement as circumstances require. The Membership Data general secretary is requested to report revisions made to As part of its effort to assist clubs and districts and the privacy statement to the Board at its fall meeting each facilitate communication with Rotarians, Rotary year. International collects personal information about Rotary club members to be used solely for the purpose of 26.090. Rotary Privacy Statement conducting the following core business activities: In the course of fulfilling its mission, Rotary International (“Rotary”) collects personal data regarding  Billing Rotarians, Rotary clubs and others. Rotary is committed  Supporting The Rotary Foundation to protecting the privacy of these individuals. Personal  Identifying prospective candidates for presidential data is defined as any information that relates to an and Foundation appointments to conferences, RI and individual who is or can be identified from the data, TRF committees, and other assignments either alone or in conjunction with other information.  Tracking membership trends, developing Rotary will adhere to the following principles: membership characteristics, producing demographic

analyses, and supporting membership retention 1. Rotary will only collect and use personal data for  Identifying Rotarians who have specific language core business purposes. and/or professional skills 2. Rotary will strive for personal data accuracy and  Providing information and updates to district chairs relevance. and others involved in RI programs and service 3. Rotary will be transparent about how it uses personal projects data.  Supporting The Rotarian and the regional magazines 4. Rotary will act with urgency on potential breaches.  Providing guidance to clubs and districts in their 5. Rotary will adopt “privacy by design and by default.” public relations efforts 6. Rotary will keep personal data secure.  Communicating key organizational messages and information to regional, district, and club leaders, Rotary’s core business purposes are purposes that are while ensuring district governors remain informed of critical or closely related to Rotary’s essential activities communication to the clubs or legitimate interests. Such purposes include, but are not  Facilitating convention and special event planning limited to:  Communicating information to Rotary clubs, districts and district leaders by officially licensed  Fulfilling Rotary’s obligations to Rotarians and vendors under RI's licensing system other individuals  Financial processing At the direction of the RI Board of Directors, RI may  Supporting The Rotary Foundation, including occasionally participate in special advertising and/or fundraising efforts marketing initiatives that involve the release of  Facilitating convention and special event membership information. RI will notify Rotarians about planning these initiatives and give them the opportunity to decline  Communicating key organizational messages to participate. Rotary International may also disclose through Rotary publications and other materials information as required by law or if pertinent to judicial or  Supporting the programs and membership of governmental investigations. (April 2018 Mtg., Bd. Dec. Rotary 164)  Complying with the law or acting in good faith belief that such an action is necessary to conform 26.090. Rotary Privacy Statement for Personal Data with the requirements of the law The Board has adopted a Rotary privacy statement as shown below. The general secretary is authorized to

37 Minutes of the October 2018 Rotary International Board Meeting

APPENDIX F

TERMS OF REFERENCE FOR 2019–20 COMMITTEES (Decision 38)

BOARD COMMITTEES STANDING COMMITTEES

Executive Audit Considers and responds to petitions to the Board, This committee, mandated by the RI Bylaws, shall evaluates the performance of the general secretary, review and report to the Board as appropriate on RI and serves as the personnel committee of the Board, and acts Rotary Foundation financial reports, the external audit, on behalf of the Board as outlined in the terms of the system of internal control, internal audit, and other reference set forth in Rotary Code of Policies (RCP) matters connected therewith. The chair of the Operations sections 31.060.3. and 31.060.4. Review Committee or the chair's designee shall serve as a liaison to the committee  Five to seven members of the Board serving one year terms (RCP 31.060.1.), including a chair  Seven members, including two directors appointed  Members include the president, president-elect, vice- annually, one trustee appointed annually, and four president, RI treasurer, and chair members at large appointed for single terms of six  Meets in advance of each Board meeting years, staggered (RI Bylaws 17.120. and RCP 31.080.) Note: may include different composition of Administration directors/trustees in 2019–20 depending on action at Shall consider such matters of an administrative or legal the 2019 Council on Legislation nature as are referred to the committee by the president  Two in-person meetings, and two webinars or the Board. 2020 Honolulu Convention  Five to seven members of the Board serving one year This committee, mandated by the RI Bylaws, shall assist terms (RCP 31.065.), including a chair and vice-chair the 2019–20 President in planning the 2020 RI  Meets in advance of each Board meeting Convention to stimulate, inspire, and inform all Rotarians at an international level, as well as serve as a forum for Programs advancing the strategic goals of RI in accordance with RI Shall consider such matters involving RI programs, policies governing conventions. The committee should international meetings, and membership issues as are create a program that helps promote the priorities and referred to the committee by the president or the Board. goals of the RI Strategic Plan.

 Five to seven members of the Board serving one year  Six members, including the Host Organization terms (RCP 31.065.), including a chair and vice chair Committee chair, serving single terms of two years,  Meets in advance of each Board meeting with three advisers (RI Bylaws 17.010.)  Meets once in convention city during first year and Service Awards then meets informally at subsequent assemblies and Reviews nominees for the Service Above Self Award, the convention and by correspondence Award for Excellence in Service to Humanity, the Rotary Alumni Global Service Award (RCP 43.070.4.), and the 2021 Taipei Convention Alumni Association of the Year Award (RCP 43.080.2.). This committee, mandated by the RI Bylaws, shall assist the 2020–21 president in planning the 2021 RI  Five members of the Board serving one year terms, Convention to stimulate, inspire, and inform all Rotarians including a chair at an international level, as well as serve as a forum for  Meets in advance of one or two Board meetings and advancing the strategic goals of RI in accordance RI by teleconference, as needed policies governing conventions. The committee should create a program that helps promote the priorities and goals of the RI Strategic Plan.

38 Minutes of the October 2018 Rotary International Board Meeting

 Six members, including the Host Organization Com- disputes over an election to any office in RI, including all mittee chair, serving single terms of two years, with charges of canvassing, campaigning, or electioneering, one to three advisers (RI Bylaws 17.010.) and any related matters.  Meets once in convention city during first year and then meets informally at subsequent assemblies and  Six members, with two appointed annually for single convention and by correspondence terms of three years (RI Bylaws 17.010)  Appointments made in consultation with 2020–21  Meets by correspondence only president  English language capability is strongly recom- mended Communications This committee, mandated by the RI Bylaws, provides Finance guidance and advice to the Board on Rotary’s commu- This committee, mandated by the RI Bylaws, shall advise nications strategy and approach. It also advises the Board the Board on all finances of RI. It will recommend the on how Rotary can convey its message effectively and annual budget and five-year financial forecast, review consistently across all available communication channels financial statement activity, and monitor revenues and using all available tools. expenses. The committee will work with the TRF Finance Committee to confirm the allocation of  Six members with single terms of three years, two secretariat expenses between RI and TRF, shall consider appointed annually (RI Bylaws 17.010.) the organization’s long-term financial projections and  One in-person meeting and then operates via financial sustainability in collaboration with the Strategic teleconference every six weeks Planning Committee, and shall perform the other duties set forth in Rotary Code of Policies section 31.070.1. Constitution & Bylaws This committee, mandated by the RI Bylaws, shall serve  Eight members including six members serving single as counsel to the Board regarding all matters pertaining terms of three years (two appointed annually), the RI to the constitutional documents and legislative pro- treasurer serving a single year term as a non-voting cedures of Rotary. member, and one director serving a single year term as a non-voting member (RI Bylaws 17.010.)  Three members, with one appointed annually for  Two in-person meetings, including two joint sessions term of three years, except appointee of the Council with TRF Finance Committee, and by teleconference on Legislation year who serves a four-year term (RI as needed Bylaws 17.010.)  Recommended at least one member be PRID Membership  Four in-person meetings in the year before and the The committee, mandated by the RI Bylaws, shall year of the Council on Legislation, plus commu- provide guidance and advice to the Board on matters nications by email related to membership development, retention and  English language skills are particularly valuable due education. It shall consider matters related to developing to large volume of materials reviewed in English programs to attract new members, educate, and engage new and existing members, and encourage the formation Districting of new, innovative and flexible Rotary clubs and This committee, mandated by the RI Bylaws, shall alternative membership models. The committee shall recommend to the Board any needed adjustments of consider the RI Strategic Plan priorities of expanding our district boundaries for optimum effectiveness. reach and enhancing participant engagement to strength- en Rotary membership in both numbers and quality.  Three members, with one appointed annually for a term of three years (RI Bylaws 17.010.)  Nine members appointed for three year terms  One member (ideally) from the Board or a retiring (staggered) with the ability for reappointment Board member  Two of the nine members shall be current directors  Meeting by correspondence only and one shall be a current trustee, appointed in consultation with the Trustee chair (RI Bylaws Election Review 17.100. and RCP 30.100.) This committee, mandated by the RI Bylaws, shall  Ideally the directors appointed will be in their first review all cases referred to it involving complaints or year on the Board when appointed, and the trustee

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appointed will remain a trustee for the duration of  Eight members (not directors, trustees, nor past their three-year term presidents) serving four-year terms, with two  Two in-person meetings appointed annually; one appointed by the president and one by the Trustee Chair Operations Review  Members who have served fewer than three years This committee, mandated by the RI Bylaws, shall may be reappointed (RI Bylaws 17.110. and RCP review the effectiveness and efficiency of operations, 31.090.) administrative procedures, standards of conduct, and  Three to four in-person meetings and webinars, as other operational and oversight functions as assigned by needed the Board. This committee shall also serve as the advisory compensation committee to the Executive OTHER COMMITTEES Committee. 2020 International Assembly  Six members (no past presidents, current directors or Assists the president-elect in planning the International current trustees) serving single terms of six years, Assembly in accordance with RI policies and ensures with one member appointed annually (RI Bylaws effective and consistent training of incoming governors. 17.130. and RCP 31.075.) The committee should create a program that helps  Director liaison must be director selected to serve as promote the priorities and goals of the RI Strategic Plan. executive committee chair (RCP 31.050.5)  Two in-person meetings  Four to five members  One in-person meeting Rotaract and Interact  Appointed in consultation with 2020–21 president This committee, mandated by the RI Bylaws, shall advise the Board on matters related to the Rotaract and Interact 2020 Honolulu Convention Promotion programs. It will review issues and suggestions related to Assists the 2019–20 president in promoting the 2020 RI these programs, including policies that promote and Convention in accordance with RI policies governing strengthen cooperation between Rotarians and conventions. Rotaractors and policies to advance leadership development and service through Interact. Under the  Typically, six to seven members serving a single direction of the president, it shall develop program term of one year, with additional local/zone content for and plan the Rotaract Preconvention. coordinators appointed as needed

 One in-person meeting or multiple meetings by  12 members with Rotarian co-chair and Rotaractor correspondence co-chair, including;

 Six Rotarians serving terms of three years, with two Global Networking Groups appointed annually This committee shall provide guidance and advice to the  Three or more (typically six) Rotaractors serving Board on all aspects of Rotarian Action Groups, Rotary terms of one year, all appointed annually with Fellowships, and on strategies for promoting Vocational reappointment possible (RI Bylaws 17.010.) Service. It will assist Global Networking Groups to  Able to meet by correspondence or by having one in- enhance their performance and effectiveness. person meeting

 Seven members including a chair, one director, one Strategic Planning trustee, one Rotarian Action Groups representative, This committee, mandated by the RI Bylaws, shall one Rotary Fellowships representative, one voca- develop, recommend, and update a strategic plan for tional service representative, and one member at consideration by the Board and Trustees, survey large Rotarians and clubs not less than every three years in discharge of its duties to review, make recommendations  Members serve staggered three-year terms, with the to the Board and Trustees pertaining to the strategic plan, exception of the director and trustee, subject to and shall perform the other duties set forth in Rotary reappointment Code of Policies section 31.090.1.  One in-person meeting

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Joint Committee on Partnerships Youth Exchange This committee shall advise the Board and Trustees on This committee shall advise the Board on matters related partnership and sponsorship matters. It shall consider to the Rotary Youth Exchange program. Under the how to coordinate a comprehensive approach to direction of the president, it shall develop program developing and engaging the types of partners as defined content for and plan the Youth Exchange Officers in the Rotary Code of Policies. Additionally, it will Preconvention. support and advise on the development and implementation of specific strategies to address the  Six members (preferably from districts with Youth variable partnership and sponsorship opportunities and Exchange certification) serving single terms of three recommend new partnership opportunities for years, with two appointed annually consideration by the Board and Trustees.  Correspondence only

 Nine members, including one trustee, one director, Presidential Ad Hoc Committee of Young PDGs two past trustees or directors, and five individuals Provides the insight of younger leadership to help the RI who have not served as either trustee or director. The Board make strategic decisions that will attract younger current director and trustee will be appointed for one- individuals into the organization and into Rotary year terms, the past directors and trustees and the five leadership positions. A representative of the committee other members will be appointed for three-year, attends the September/October, January, and April Board staggered terms. (RCP 36.110./TRF CP 4.130.) meetings.  Two in-person meetings  Eight members serving one-year terms with Leadership Development & Training reappointment possible, with a director liaison to This committee shall provide guidance and advice to the assist those members attending Board meetings Board on Rotary’s leadership training program for  Members are typically PDGs younger than 50 Rotarians, clubs and districts, with a special emphasis on  Typically meets by correspondence training for district governors. Risk Advisory  Six members serving single terms of three years,  This committee is not included in the Official with two appointed annually Directory, but is typically comprised of RI General  One in-person meeting managers/staff, one trustee, and one director  President-elect Maloney plans to appoint a third Shaping Rotary’s Future Committee volunteer member to this committee from the The Shaping Rotary’s Future Committee will help the Operations Review Committee, selected at the organization become more relevant and provide new discretion of the Operations Review Committee chair perspectives on the following issues: regional leaders and and with reappointment possible to ensure greater structure, including effectiveness of institutes, presi- continuity. dents’ representatives, and regional leaders, plus study of  Meets in-person and via teleconference as needed regionalization model; volunteer leadership layers between directors and the districts; and districts, including their number, size, leadership, duties of the governor, and the value and effectiveness of district conferences.

 Six members total serving a two-year term, including two appointed by the president, two apointed by the president-elect, and a chair and vice-chair mutually agreed upon by the president and president-elect  Provides interim reports at each Board meeting and a final report to the Board no later than its April 2020 meeting.  Expected to hold three in-person meetings

41 Minutes of the October 2018 Rotary International Board Meeting

APPENDIX H

THE ROTARY STRATEGIC PLAN— FIRST-YEAR INITIATIVES (Decision 46)

Rotaract Global Membership In the 2019–20 Rotary year, the first year under the new By 2019–20 Rotary will have developed a business case strategic plan, Rotary will have fully researched Rotaract that will include the product vision, value proposition, as a more robust channel into the Rotary experience. customer segment and cost structure, including opera- Insights into who Rotaractors are and what products and tions and revenue for a new global membership model. services they’re interested in will be gathered. Addition- Additionally, Rotary will begin the development of an ally, a list of potential offerings that Rotary can provide initial global membership product offering that will to Rotaractors will be identified and testing will begin. include the key activities, resources, and partners required to deliver the product to market. Area of Focus Modifications In the current Rotary year, the Trustees with assistance Programs of Scale from the Area of Focus Evaluation Committee, will be In 2018, Rotary commissioned research to learn about considering any potential changes to the Areas of Focus. larger scale Rotary projects in the field and determine This is the first time the areas of focus have been what is working and how to replicate more of these high evaluated since the rollout of Future Vision in 2010. The impact projects. Based on the initial findings, the general evaluation data will help determine whether changes to secretary has proposed to the Trustees a model to support the Areas of Focus should be made. In the event that the this high-impact work. Assuming Trustees move forward Trustees take any action to create, subtract or on this new grant model, an initiative will be undertaken significantly modify any of the Areas of Focus, an to launch this grant model and further develop the grant initiative will be undertaken to carry out such changes. requirements and the monitoring and evaluation approaches that are most appropriate to adequately Governance support and drive measurable impact. An analysis of opportunities for streamlining the governance structure of Rotary is underway during this Rotary year, which will carry forward into the next Rotary year. The Operations Review Committee has been tasked with reviewing and providing a report to the Board in April 2019 on the following issues: committee structure and processes, the power of the president, and the duties, term and selection process for directors. Similarly, a new committee, Shaping Rotary’s Future, will provide a report to the Board by April 2020 addressing the following issues: regional leader structure, volunteer leadership layers between directors and the districts, and the number and size of districts and the duties of governors. Follow up action will be undertaken based on any actions decided by the Board of Directors in response to these reports.

Business Process Review The secretariat will carry out a system wide review of all major business processes within the organization to assure efficient allocation of resources and alignment of those resources with the new strategic plan for the organization.

42 Minutes of the October 2018 Rotary International Board Meeting

APPENDIX J

PROPOSED LEGISLATION FOR THE 2019 COUNCIL ON LEGISLATION (Decision 49)

PROPOSED ENACTMENT 19- and to amend the BYLAWS of Rotary International as follows To amend the composition of clubs and to remove classification limitations in article 2 (page 17 MOP)

Proposer(s): Board of Directors of RI Article 2 Membership in Rotary International

To amend the CONSTITUTION of Rotary International 2.020. Locality of a Club. as follows (page 12 MOP) A club may be organized in a locality which contains the minimum number of classifications that meets the Article 5 Membership requirements found in article 5, section 2 of the RI

constitution for organizing a new club. A club may be Section 2 — Composition of Clubs. organized in the same locality as one or more existing (a) A club shall be composed of adult persons who clubs. The locality of a club that conducts interactive demonstrate good character, integrity, and activities shall be worldwide or as otherwise determined leadership; possess good reputation within their by the club board. business, profession, occupation, and/or commu-

nity; and are willing to serve in their community and in article 4 (pages 20-21 MOP) and/or around the world and having their place of

business or residence located in the locality of the Article 4 Membership in Clubs club or the surrounding area. A member moving from the locality of the club or the surrounding 4.030. Transferring or Former Rotarian. area may retain membership in the club where the A member may propose to active membership a member’s board grants such permission and said transferring member or former member of a club. The member continues to meet all conditions of club transferring or former member of a club being proposed membership. to active membership may also be proposed by the (b) Each club shall have a well-balanced membership former club. The classification of a transferring or in which no one business, profession, occupation, former member of a club shall not preclude election to or type of community service, or other active membership even if the election results in club classification predominates. The club shall not membership temporarily exceeding the classification elect a person to active membership from a limits. Potential members of a club who have debts to classification if the club already has five or more another club are ineligible for membership. Any club members from that classification, unless the club wishing to admit a former member shall demand that the has more than 50 members, in which case the club potential member provide written proof from the may elect a person to active membership in a previous club that all debts have been paid. The classification so long as it will not result in the admission of a transferring or former Rotarian as an classification making up more than 10 percent of active member shall be contingent upon receiving a the club’s active membership. Members who are certificate from the board of the previous club confirming retired shall not be included in the total number of the prospective member’s prior membership in that club. members in a classification. The classification of A club shall provide a statement whether debts are owed a transferring or former member of a club, or a when requested by another club with respect to its current Rotaractor or Rotary alumnus as defined by the or former member being considered for membership in board, shall not preclude election to active the other club. If such a statement is not provided within membership even if the election results in club 30 days of being requested, it shall be assumed that the membership temporarily exceeding the above member does not owe any money to the club. limitations. If a member changes classification, the club may continue the member’s membership 4.060. Holders of Public Office. under the new classification notwithstanding Persons elected or appointed to public office for a these limitations. specified time shall not be eligible to active membership 43 Minutes of the October 2018 Rotary International Board Meeting in a club under the classification of such office may retain community service. The classification shall be their existing classifications during the time they hold that which describes the principal and recognized office. This restriction shall not apply to persons holding activity of the firm, company, or institution with positions or offices in schools, colleges, or other which the member is connected or that which institutions of learning or to persons who are elected or describes the member’s principal and recognized appointed to the judiciary. Members who are elected or business or professional activity or that which appointed to public office for a specified period may describes the nature of the member’s community continue as such members in their existing classifications service activity. The board may adjust a member’s during the period in which they hold such office. classification if the member changes positions, professions, or occupations. and in article 16 (page 70 MOP) (b) Correction or Adjustment. If the circumstances warrant, the board may correct or adjust the Article 16 Districts classification of any member. Notice of a proposed correction or adjustment shall be 16.070. Qualifications of a Governor-nominee. provided to the member and the member shall be Unless specifically excused by the board, no person shall allowed a hearing thereon. be selected as nominee for governor unless the Rotarian has the following qualifications at the time of selection. Section 2 — Limitations This club shall not elect a person to active membership from a classification if the 16.070.2. Rotarian Maintaining Full Qualifications of club already has five or more members from that Membership. classification, unless the club has more than 50 The Rotarian must have full qualifications for such members, in which case, the club may elect a person to membership in the strict application of the provisions active membership in a classification so long as it will therefor, and the integrity of the Rotarian’s classification not result in the classification making up more than 10 must be without question. percent of the club’s active membership. Members who are retired shall not be included in the total number and to amend the STANDARD ROTARY CLUB of members in a classification. The classification of a CONSTITUTION as follows transferring or former member of a club, or a Rotaractor

or Rotary alumnus as defined by the board of directors in article 10 (page 90 MOP) of RI, shall not preclude election to active membership Article 10 Membership [See article 9 for exceptions even if the election results in club membership to sections 2 and 4 - 8 of this article.] temporarily exceeding the above limitations. If a member changes classification, the club may continue Section 7 — Holders of Public Office. Persons elected or the member’s membership under the new classification appointed to public office for a specified time shall not notwithstanding these limitations. be eligible to active membership in this club under the classification of such office may retain their existing Section 2 — Club Membership Composition as a Tool to classifications during the time they hold office. This Promote Diverse Club Membership. This club’s restriction shall not apply to persons holding positions membership should represent a cross section of the or offices in schools, colleges, or other institutions of businesses, professions, occupations, and civic learning or to persons who are elected or appointed to organizations in its community, including age, gender the judiciary. Members who are elected or appointed and ethnic diversity. to public office for a specified period may continue as such members in their existing classifications during and in article 15 (pages 94-96 MOP) the period in which they hold such office. Article 15 Duration of Membership and in article 11 (pages 90-91 MOP) Section 2 — Automatic Termination.

Article 11 Classifications Club Membership (b) How to Rejoin. When the membership of a Composition member has terminated as provided in subsection Section 1 — General Provisions. (a) of this section, such person, provided such (a) Principal Activity. Each member shall be person’s membership was in good standing at the classified in accordance with the member’s time of termination, may make new application business, profession, occupation, or type of for membership, under the same or another class- 44 Minutes of the October 2018 Rotary International Board Meeting

ification business, profession, occupation, com- Section 2 — Powers. The affairs and funds of RI shall munity service, or other classification. be under the direction and control of the board in conformity with this constitution and the bylaws and Section 3 — Termination Non-payment of Dues. the Illinois General Not-for-Profit Corporation Act of 1986, and any amendments thereto. In exercising such (b) Reinstatement. The board may reinstate the direction and control over the funds of RI, the board former member to membership upon the former may, as fixed by the budget or budgets provided for in member’s petition and payment of all the bylaws, expend in any fiscal year the current income indebtedness to this club. However, no former and such amount from the general surplus fund RI member may be reinstated to active membership reserve as may be necessary to accomplish the purposes if the former member’s classification is in conflict of RI. The board shall report to the next convention as with article 11, section 2. to the special conditions under which expenditures have been made from the surplus reserve. The board shall at Section 5 — Termination Other Causes. no time incur an indebtedness in excess of the then net

assets of RI. (c) Filling Classification. When the board has

terminated the membership of a member as and to amend the BYLAWS of Rotary International as provided for in this section, this club shall not follows elect a new member under the former member’s classification until the time for hearing any appeal in article 18 (page 78 MOP) has expired and the decision of this club or of the arbitrators has been announced. However, this Article 18 Fiscal Matters provision shall not apply if, by election of a new member, the number of members under the said 18.050. Budget. classification would remain within provided limitations even if the board’s decision regarding 18.050.6. Expenditures in Excess of Anticipated termination is reversed. Revenue; General Surplus Fund RI Reserve. Notwithstanding the provisions of section 18.050.4., if at (End of Text) any time the general surplus fund RI reserve is greater than 85 percent of the highest level of annual expenses PURPOSE AND EFFECT during the most recent three-year period, excluding expenditures funded from the general surplus fund RI This proposal seeks to update the language of the reserve and the self-financing expenditures on the annual constitutional documents regarding classification and to convention and the council on legislation, the board, by enhance the concept of membership diversity. This a three-quarters vote, may authorize the expenditure of proposal adds the word “occupation” to reflect that some amounts in excess of anticipated revenues, provided, members may have an occupation that is different than a however, that such expenditure would not cause the “profession.” It also eliminates the current classification general surplus fund RI reserve to decrease below 100 limitations. These changes would allow clubs to remain percent of such 85 percent level. Full details of the flexible in their membership composition. excess expenditure and the circumstances leading thereto shall be reported by the president to all officers of RI * * * * * * within 60 days and to the next convention.

PROPOSED ENACTMENT 19- and in article 21 (page 81 MOP)

To change the name of the General Surplus Fund to the Article 21 Official Magazine RI Reserve 21.020. Subscription Prices. Proposer(s): Board of Directors of RI 21.020.3. Magazine Income. To amend the CONSTITUTION of Rotary International The income generated by the magazine in a year shall not as follows (page 13 MOP) be used during that year for purposes other than its

publication and improvement. Any excess income over Article 6 Board of Directors expenditure shall be transferred to the general fund

45 Minutes of the October 2018 Rotary International Board Meeting surplus of RI RI reserve at the end of the year, unless excluding funds held in restricted currencies, funds otherwise provided by the board. restricted for a specific purpose by the bylaws or the (End of Text) board and funds necessary for RI’s daily operations.

PURPOSE AND EFFECT (End of Text)

This enactment updates the RI Bylaws to more PURPOSE AND EFFECT appropriately characterize the General Surplus Fund as the RI reserve. The RI Board seeks to modernize RI’s policy for reserves to meet future foreseen and unforeseen events, in The term ‘reserve’ is a more commonly used term and accordance with principles of good governance. The RI refers to funds held above and beyond the budgeted needs Board consulted third-party experts on establishing an of the organization to ensure it has sufficient cash flow to appropriate level (or target) for reserves in accordance meet future foreseen and unforeseen needs. with principles of good governance.

The current RI Bylaws refer to ------reserves as a The RI Board also undertook a study of an appropriate ‘General Surplus Fund’. This is misleading as surplus definition of the General Surplus Fund. infers an excess of funds, rather than a reserve required to reduce organization risk. Reserves are in surplus only The RI Board proposes: when they exceed the recommended target.  an appropriate level of reserves is 65 percent of annual operating expenses based on an assessment of * * * * * * business risks  a definition of the General Surplus Fund to be PROPOSED ENACTMENT 19- included in the RI Bylaws

To establish a new target and define the General Surplus 1. Appropriate level of reserves: Fund Section 18.050.6. of the RI Bylaws specifies the Proposer(s): Board of Directors of RI circumstances under which the RI Board may approve a budget in which expenses exceed revenues. Based on an To amend the BYLAWS of Rotary International as assessment of RI’s business risks, this enactment follows (page 78 MOP) recommends that the appropriate level of the General Surplus Fund should be 65 percent of annual operating Article 18 Fiscal Matters expenses (less the expenses of the RI Convention and the Council on Legislation). 18.050. Budget. 2. Definition of general surplus fund: 18.050.6. Expenditures in Excess of Anticipated Revenue; General Surplus Fund. The RI Bylaws specify circumstances under which the Notwithstanding the provisions of section 18.050.4., if at General Surplus Fund can be used but do not define the any time the general surplus fund is greater than 85 65 general surplus fund. A definition has been added to percent of the highest level of annual expenses during the section 18.050.6. of the RI Bylaws to ensure that the most recent three-year period, excluding expenditures measure of reserves properly reflects funds available for funded from the general surplus fund and the self- future foreseen and unforeseen events. financing expenditures on for the annual convention and the council on legislation, the board, by a three-quarters Amounts such as operational cash/working capital, funds vote, may authorize the expenditure of amounts in excess held in restricted currencies, funds restricted by the RI of anticipated revenues, provided, however, that such Bylaws or the RI Board, and intercompany trading expenditure would not cause decrease the general surplus balances should be excluded when evaluating reserves. fund to decrease below 100 percent of such 85 65 percent level. Full details of the excess expenditure and the To provide long-term financial sustainability for RI, the circumstances leading thereto such authorization shall be General Surplus Fund should be a reserve of funds that reported by the president to all officers of RI within 60 are over and above the operating needs of the days and to the next convention. The general surplus organization. fund shall be defined as RI’s cash and investments, 46 Minutes of the October 2018 Rotary International Board Meeting

APPENDIX K

PROPOSED LEGISLATION FOR THE 2019 COUNCIL ON LEGISLATION (Decision 50)

PROPOSED ENACTMENT 19-75 subject to the provision of section 17.050. below. The board shall prescribe the duties and authority of all To amend the term of service for and the name of the committees and, except for the standing committees, Rotaract and Interact Committee members provide for continuity of committee members from year to year. Proposer(s): Board of Directors of RI Interim Provision Relating to Section 17.010. To amend the BYLAWS of Rotary International as Amendments to section 17.010. adopted at the 2019 follows (page 73 MOP) Council on Legislation pursuant to council enactment 19- 75 shall be implemented by the board in a manner it Article 17 Committees deems appropriate.

17.010. Number and Term. (End of Text) The board shall establish standing committees on communications, constitution and bylaws, conventions, PURPOSE AND EFFECT districting, election review, finance, and Rotaract and Interact, as well as such other committees as it from time The proposed enactment would provide for equal to time may determine is in the best interests of RI. The numbers of Rotarian and Rotaractor members on the numbers and terms of office for the standing committees Rotaract and Interact Committee and provide that a shall be as follows: (1) communications consist of six Rotarian and Rotaractor would serve as committee co- members, two of whom shall be appointed each year for chairs. Currently, RI Presidents are encouraged to terms of three years; (2) constitution and bylaws consist appoint more than the minimum number of Rotaractors of three members, one of whom shall be appointed each and have appointed a Rotaractor as co-chair of the year for a term of three years, except in the year of the committee. council on legislation, when there shall be four members, with the most recent past member serving a fourth year on The proposed enactment would also remove Interact the committee; (3) conventions consist of six members, from the responsibilities of the committee in order to one of whom shall be chair of the host organization for emphasize Rotaract as a membership experience distinct the annual convention; (4) districting consist of three from Interact as a youth program conducted by clubs. members, one of whom shall be appointed annually from The president may appoint an Interact committee, as the board for a term of three years; (5) election review appropriate. Clubs, districts, and certain senior leaders consist of six members, each of whom shall serve a term may bring any items concerning Interact to the Board by of three years, with two members appointed each year; petition or through the Council on Resolutions. (6) finance consist of eight members, six of whom shall serve a term of three years with two members appointed each year, and the RI treasurer and one member of the board appointed by the board, each of whom shall serve a term of one year as a non-voting member; and (7) Rotaract and Interact consist of six members, each two of whom shall serve a term be appointed each year for terms of three years, with two members appointed each year, plus a minimum of three Rotaract members and six Rotaract members, who shall be appointed annually, with up to two Rotaract members eligible to be reappointed each year, with the committee co-chaired by one member and one Rotaract member. The number of members on the committees and the terms of membership, except for the standing committees, shall be as determined by the board,

47 Minutes of the October 2018 Rotary International Board Meeting

APPENDIX L

AMENDMENTS TO ROTARY CODE OF POLICIES REGARDING ASSISTANT GOVERNORS (Decision 57)

17.030.1. Assistant Governors Minimum criteria in selecting assistant governors shall Assistant governors are appointed by the governor-elect include: to motivate and support a group and are responsible for assisting the governor with respect to administration of a) active member membership, other than honorary, in designated clubs to thrive. Duties for assistant governors good standing in a club in the district for at least three may include the following: years b) service served as president of a club for a full term, a) Meet with and assist the incoming club presidents to or as a charter president of a club having served the promote, implement, or review annually the Club full term from the date of charter to 30 June, provided Leadership Plan, discuss the clubs' goals and review that this period is for at least six months section 2.010.1 “Failure to Function” of this Code b) Encourage clubs to enter and monitor their goals in Additional criteria in selecting assistant governors should Rotary Club Central include: ca) Visit each club regularly to discuss the club activities, resources, and opportunities c) willingness and ability to accept the responsibilities b) Support clubs in setting and achieving goals, finding of assistant governor knowledge of clubs, district and solutions to challenges, resolving conflicts, and Rotary including relevant policies and Rotary’s meeting their district and RI administrative online tools requirements d) demonstrated outstanding performance at the club- c) Serve as a liaison between clubs and district and/or district-level demonstrated leadership skills committees and qualities including, listening, communication, d) Assist club leaders in scheduling and planning for the motivation, accessibility, integrity and being governor’s official visit and attend each club proactive assembly associated with the governor’s official visit e) potential for future leadership in the district regular Assess clubs’ ability to thrive and mentor club participation in district events leaders on strategies to make their club successful e) Assist in the development of district goals Encourage Assistant governors are to may be appointed on an annual clubs’ involvement in district activities and basis for a one-year term, subject to reappointment for a committees total of three years. f) Keep the governor informed on progress of the clubs g) Ensure that clubs update their membership regularly Assistant governors may serve for a period of three one- and pay their dues on time Stay up to date on Rotary year terms. Assistant governors may serve an additional initiatives period of three one-year terms two years after their last h) Coordinate training at the club level with the one-year term. appropriate district committee Share status of clubs with successor It is recommended that no past governor serve as an i) Promote the District Leadership Plan, the Club assistant governor. Leadership Plan and all applicable RI online tools and resources Districts are responsible for determining any financial j) Advise the incoming governor on district committee support provided to assistant governors. selections k) Attend and promote attendance at the district conference and other district and international meetings l) Participate in district activities and attend all training seminars m) Provide recommendations on future assistant governor and committee members

48 Minutes of the October 2018 Rotary International Board Meeting

APPENDIX M

YOUNG PAST GOVERNORS COMMITTEE PILOT (Decision 65)

Vision: Test a model for gaining perspective and ideas Pilot Timeline: 1 July 2018 – 30 June 2022 from younger professional Rotary leaders with RI Board decisions, on existing Rotary committees, and as a Success Measures: The following success measures are separate committee as a four-year pilot. dynamic and may be adjusted by the Board as needed during the pilot period. The pilot includes three requests for the 2019–20 RI president and future presidents through June 2022. Year 1 Leadership: 1% decrease in average age of district 1. President-elects are requested to consider appointing governors-elect. past governors aged 50 or under to serve on Rotary Membership: 1% increase in number of reported younger International committees through 30 June 2022. professionals joining Rotary. Public Image: 1% increase in reported interest of 2. Presidents-elects are requested to annually appoint younger professionals to join Rotary and submit their six to eight young PDGs to serve on the Young PDG names for leadership roles in Rotary.

Committee, of which some would be serving on a Year 2 current Rotary International committee as described Leadership: 1.5% decrease in average age of district above. Young PDGs may serve up to three governors-elect. consecutive years on the Young PDG Committee in Membership: 1.5% increase in number of reported alignment with Rotary policy for committees. younger professionals joining Rotary.

Public Image: 1.5% increase in reported interest of 3. Presidents-elect are requested to invite a different younger professionals to join Rotary and submit their member of the Young PDG Committee to attend the names for leadership roles in Rotary. first three RI Board meetings to advise the Board on its items and discussion topics. Year 3 Leadership: 2% decrease in average age of district This updated pilot plan focuses maximizing input from governors-elect. young past governors to the RI Board. Additionally, it Membership: 2% increase in number of reported younger provides integration of young leadership ideas into the professionals joining Rotary. existing Rotary committee structure and an opportunity Public Image: 2% increase in reported interest of for cross-fertilization of ideas from existing Rotary younger professionals to join Rotary International committees with a separate Young PDG Committee. Year 4 Leadership: 2.5% decrease in average age of district Problem Statement: Without having the insights of governors-elect. younger professionals when considering new ideas and Membership: 2.5% increase in number of reported making strategic decisions, the RI Board may not always younger professionals joining Rotary. make decisions that help attract younger audiences into Public Image: 2.5% increase in reported interest of membership and younger Rotarians into Rotary younger professionals to join Rotary and submit their leadership positions. names for leadership roles in Rotary.

Rotary events also need to showcase younger Rotarians Governance: A current director serves as a Board liaison in leadership positions. Rotary’s younger members want to this committee and attends its meetings. to see people that look like themselves when top Rotary leaders are showcased at Rotary events. Placing younger Skills Needed: Collaborative and innovative leadership Rotarians in leadership positions at Rotary events would styles for the past governors serving on Rotary help inspire young Rotarians’ interest in serving Rotary International and the Young PDG Committees along with at its highest levels. a progressive and forward-thinking director liaison for the committee.

49 Minutes of the October 2018 Rotary International Board Meeting

Incentives: Allowing members of the committee to attend a Board meeting helps ensure that members are fully engaged in meetings and making impactful recommendations to the RI Board.

Resources Needed: Resources needed are primarily financial for the costs of annually sending one committee member to each of the three Board meetings (September- October, January and March-April) for four years.

The costs for incorporating young PDGs into standing committees would be a part of the normal budgeting for committees and would not incur additional costs.

50 Minutes of the October 2018 Rotary International Board Meeting

INDEX All references are to decision numbers unless otherwise noted

-A- strategic planning committee, 46, waiver of qualifications for Annual report on litigation, 36 (App. H) governor-nominee, district Audit committee report, 69 Rotaract and Interact committee, 2790, 23, (App. A-1) 55 waiver of qualifications for -B- Committee structure for 2019-20, governor-nominee, district Board meeting(s) proposed, 38, (App. E) 4530, 23, (App. A-1) dates, 2019-20, 39 Communications from the trustees, waiver of qualifications for minutes of the June and “July” 29 governor-nominee, district 2018, 22 Compensation advisory committee 5470, 23, (App. A-1) petitions to, 33 responsibilities, 45 waiver of qualifications for Constitution and bylaws committee governor-nominee, district report, 49, (Apps. I*, J) 9455, 23, (App. A-1) -C- Convention(s) China, registering as an overseas 2020 RI convention committee -E- non-governmental organization in, report, 54 52 Election of Foundation trustees, 30 non-Rotarian events at, feasibility Election review committee report, Club(s) study, 53 admission of, 24, (App. B-1) 41 Council on legislation board Exchange rates, Rotary, 71 change in locality, 24, (App. B-2) advisory committee report, 50, change in name of club, 24, (App. (App. K) -F- B-3) Council on legislation operations incorporation of, 24, (App. B-6) Finance committee report, 70-71, committee report, 2019, 48 (Apps. N*, O*, P*) merger of, 24, (App. B-8)

suspension of services to, 24, -D- (App. B-13) -G- Decisions by communication, 25 waiver of per capita dues, 24, Gates Foundation partnership, District finance committees, (App. B-16 international PolioPlus committee, training, 44 Code of policies 60 District committee report, 63 updates to the Rotary, 34, (App. Gender equity, policy statement on, District(s) D*) 31 ballot-by-mail for selection of Committee report General secretary DGN, 24, (App. B-4) audit committee, 69 ratification of decisions made by constitution and bylaws boundaries, modification of–no the, 24, (App. B) committee, 49, (Apps. I*, J) transfer of clubs, 24, (App. B-9) reelection of the, 27 2020 RI convention committee, 54 boundaries, modification of– report of the, 26 council on legislation board transfer of clubs, 24, (App. B- Global networking groups advisory committee, 50, (App. 10) committee name change,, 58 K) boundaries, modification of– council on legislation operations transfer of clubs, 24, (App. B- -I- committee, 2019, 48 11) Institute requirements, Rotary districting, 63 extension of deadline for district triennial review of, 51 election review committee, 41 governor allocation expense International PolioPlus committee finance, 70-71, (Apps. N*, O*, P*) report, 24, (App. B-5) report: Gates Foundation international PolioPlus incorporation of, 24, (App. B-7) partnership, 60 committee: Gates Foundation vacancy in the office of governor- Investment committee report, 72 partnership, 60 elect, district 2071, 23, (App. investment committee, 72 A-2) -J- joint committee on partnerships, vacancy in the office of governor- Joint committee on partnerships 47 elect, district 3630, 23, (App. A- report, 47 leadership development and 2) Joint task force to consider RI tax training committee, 57, (App. L) vacancy in the office of governor- status report, 32, (App. C) membership, 62 elect, district 3800, 23, (App. A- nominating committee for RI 2) -K- vacancy in the office of governor- president, 40 Ketchikan, Alaska, board elect, district 6670, 23, (App. A- operations review, 43-45 appreciation of, 3 2) 51 Minutes of the October 2018 RI Board of Directors Meeting

-L- Reimbursable expenses for RI -T- Leadership development and president and president-elect, Training district finance committees, training committee report, 57, review of, 43, (App G*) 44 (App. L) Report Treasurer’s report, 28 Litigation, annual report on, 36 joint task force to consider RI tax Triennial review of rotary institute status, 32, (App. C) requirements, 51 -M- of the general secretary, 26 Trustee(s) Magazine policy amendment, Rotary of the treasurer, 28 communications from the, 29 regional, 68 special representative Ravindran election of, 30 Membership, investigation, 42 resignation of, 24, (App. B-12) Review of reimbursable expenses for -U- termination of membership– RI president and president-elect, Updates to the Rotary code of disbanded, 24, (App. B-14) 43, (App. G*) policies, 34, (App. D*) termination of membership– Rotaract multidistrict information organization failure to function, 24, (App. -Y- B-15) request to dissolve activities with, districts 4600, 4750, Young past governors task force Membership committee report, 62 requests, 2017-18, 64 Membership trends, 61 24, (App. B-24) request to form, districts 4060, Young past governors committee Minutes of the June and “July” pilot revision, 65, (app. M) 2018 board meetings, 22 4240, 4250, 4271, 4281, 4370, and 4380, 24, (App. Youth exchange, Rotary, 56

-N- B-18) request to join, district 3232, Nominating committee for RI 24, (App. B-20) * Filed only with the official copy of president report, 40 request to join, district 5060, these minutes Non-Rotarian events at RI 24, (App. B-21) conventions feasibility study, 53 request to join, district 6930,

24, (App. B-25) -O- request to terminate, districts Operations review committee 2420, 2430, 2440, 24, (B- report, 43-45 19) request to withdraw and join, -P- district 6960, 24, (App. B- Peace symposium, Rotary, 22) capacity, 59 request to withdraw and join, Petitions to the board, 33 district 6980, 24, (App. B- Policy statement on gender equity, 23) 31 Rotaract and Interact committee President report, 55 nominating committee for, report, Rotary code of policies, updates to 40 the, 34, (App. D*) ratification of decisions made by Rotary exchange rates, 71 the, 23, (App. A) Rotary institute requirements, Privacy statement for personal data, triennial review of, 51 Rotary’s, 37, (App. E) Rotary peace symposium capacity, 59 -R- Rotary regional magazine policy Ratification of decisions made by amendment, 68 the general secretary, 24, (App. B) Rotary youth exchange, 56 Ratification of decisions made by Rotary’s privacy statement for the president, 23, (App. A) personal data, 37, (App. E) Recognition of new Rotary Russia regional magazine fellowships, 24, (App. B-17) provisional license, 67 Reelection of the general secretary, 27 -S- Regional leader district transfer, 66 Special representative Ravindran Registering as an overseas non- investigation report, 42 governmental organization in Strategic planning committee report, China, 52 46, (App. H) 52