MAG Regional Council Meeting Agenda Packet 10/25/2017

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MAG Regional Council Meeting Agenda Packet 10/25/2017 October 17, 2017 TO: Members of the MAG Regional Council FROM: Mayor Jackie Meck, Buckeye, Chair SUBJECT: MEETING NOTIFICATION AND TRANSMITTAL OF TENTATIVE AGENDA Meeting - 11:30 a.m. Wednesday, October 25, 2017 MAG Office, Suite 200 - Saguaro Room 302 North 1st Avenue, Phoenix The next MAG Regional Council meeting will be held at the MAG offices at the time and place noted above. Members of the Regional Council may attend either in person, by videoconference or by telephone conference call. Members who wish to remove any items from the Consent Agenda are requested to contact the MAG office. Supporting information is enclosed for your review. The meeting will include a working lunch. Please park in the garage underneath the building. Bring your ticket to the meeting, parking will be validated. For those using transit, the Regional Public Transportation Authority will provide transit tickets for your trip. For those using bicycles, please lock your bicycle in the bike rack in the garage. Pursuant to Title II of the Americans with Disabilities Act (ADA), MAG does not discriminate on the basis of disability in admissions to or participation in its public meetings. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Valerie Day at the MAG office. Requests should be made as early as possible to allow time to arrange the accommodation. Assisted listening devices are available from MAG staff at the meeting. If you have any questions, please call the MAG Office. c: MAG Management Committee MAG REGIONAL COUNCIL TENTATIVE AGENDA October 25, 2017 COMMITTEE ACTION REQUESTED 1. Call to Order 2. Pledge of Allegiance 3. Call to the Audience 3. Information. An opportunity will be provided to members of the public to address the Regional Council on items that are not on the agenda that are within the jurisdiction of MAG, or on items on the agenda for discussion but not for action. Citizens will be requested not to exceed a three minute time period for their comments. A total of 15 minutes will be provided for the Call to the Audience agenda item, unless the Regional Council requests an exception to this limit. Please note that those wishing to comment on agenda items posted for action will be provided the opportunity at the time the item is heard. 4. Executive Director’s Report 4. Information. The MAG Executive Director will provide a report to the Regional Council on activities of general interest. 5. Approval of Consent Agenda 5. Approval of the Consent Agenda. Council members may request that an item be removed from the consent agenda. Prior to action on the consent agenda, members of the audience will be provided an opportunity to comment on consent items. Consent items are marked with an asterisk (*). ITEMS PROPOSED FOR CONSENT* *5A. Approval of the September 27, 2017, Meeting 5A. Review and approval of the September 27, 2017, Minutes meeting minutes. 2 MAG Regional Council -- Tentative Agenda October 25, 2017 *5B. Proposed Name Change From the MAG Bicycle 5B. Approval of changing the name of the MAG and Pedestrian Committee to the MAG Active Bicycle and Pedestrian Committee to the MAG Transportation Committee Active Transportation Committee. On September 19, 2017, the MAG Bicycle and Pedestrian Committee voted to recommend changing its name to the MAG Active Transportation Committee. The committee recognizes the trend around the country, and around the world, in moving to a more holistic approach to planning bicycle and pedestrian facilities and how they connect to transit, shared spaces and open spaces. The committee also recognizes, as does the U.S Department of Transportation, the important connection between Active Transportation and public health. To this end, the committee has chosen to recommend the name change to reflect the evolving nature of Active Transportation planning. On October 11, 2017, the MAG Management Committee recommended approval to change the committee name to the MAG Active Transportation Committee. Please refer to the enclosed material. *5C. Project Changes Report on August and 5C. Information. September Activities An amendment to the Fiscal Year (FY) 2018-2022 MAG Transportation Improvement Program and 2040 MAG Regional Transportation Plan was approved on August 14, 2017, by the MAG Regional Council Executive Committee. Due to the approach of the end of the federal fiscal year, the Regional Council Executive Committee also approved necessary project changes that are dependent on federal authorization for FY 2017. Due to the additional release of federal funds from ADOT final voucher processing in August and September, MAG submitted one additional project change included in Table A to advance a repayment of funding. Please refer to the enclosed material. 3 MAG Regional Council -- Tentative Agenda October 25, 2017 *5D. MAG FY 2019 PSAP Annual Element/Funding 5D. Approval of the MAG FY 2019 PSAP Annual Request and FY 2019-2023 Equipment Program Element/Funding Request and FY 2019-2023 Equipment Program. Each year, the MAG Public Safety Answering Point (PSAP) Managers submit inventory and upgrade requests that are used to develop a five-year equipment program that forecasts future 9-1-1 equipment needs of the region and enables MAG to provide estimates of future needs to the Arizona Department of Administration (ADOA) for funding. The ADOA Order of Adoption stipulates allowable funding under the Emergency Telecommunications Services Revolving Fund. On April 3, 2017, the MAG PSAP Managers were requested to submit their equipment requests for Fiscal Year (FY) 2019-2023 by July 14, 2017. The MAG FY 2019 PSAP Annual Element/Funding Request and FY 2019-2023 Equipment Program were recommended for approval on August 10, 2017, by the MAG PSAP Managers Group, on September 28, 2017, by the MAG 9-1-1 Oversight Team, and on October 11, 2017, by the MAG Management Committee. Please refer to the enclosed material. *5E. Projects for the MAG FY 2018 Traffic Signal 5E. Approval of the list of Traffic Signal Optimization Optimization Program Program projects for FY 2018. The FY 2018 MAG Unified Planning Work Program and Annual Budget, approved by the MAG Regional Council in May 2017, includes $300,000 for Traffic Signal Optimization Program (TSOP) projects. On August 1, 2017, MAG announced a request for new projects for the FY 2018 TSOP. Eleven project applications were received by the deadline of August 28, 2017. One project was withdrawn by the local agency. On September 13, 2017, the MAG Intelligent Transportation System (ITS) Committee completed the review of all applications and recommended all ten (10) proposed projects, plus two (2) additional projects that would involve performing before-and-after evaluations and the annual workshop on SYNCHRO, a traffic signal timing software. The total estimated cost for all twelve (12) projects is estimated to be $300,000. All projects will be carried out using MAG on-call consultants. The list of Traffic Signal Optimization 4 MAG Regional Council -- Tentative Agenda October 25, 2017 Program projects for FY 2018 was recommended for approval on September 28, 2017, by the MAG Transportation Review Committee and on October 11, 2017, by the MAG Management Committee. Please refer to the enclosed material. *5F. Central Arizona Governments Loan Request 5F. Approval to enter into a loan agreement with the Central Arizona Governments (CAG) in the The Central Arizona Governments (CAG) has amount of $776,983 in Federal Fiscal Year (FFY) requested that MAG enter into a loan agreement 2018 Highway Safety Improvement Program to assist them with $776,983 in Federal Fiscal funds to be utilized in the MAG region, and for Year (FFY) 2018 Federal Highway Administration repayment by MAG to CAG in FFY 2019 for (FHWA) suballocated Highway Safety $776,983, in Surface Transportation Block Grant Improvement Program funds (HSIP) that they Program funds. cannot utilize this year due to project delays. CAG requests that the funding amount of $776,983 be returned in FFY 2019 Surface Transportation Block Grant Program (STP-MAG) funds. The proposed CAG loan would have no negative impacts to the MAG region and would allow MAG projects during FHWA suballocated funding closeout and/or Arterial Life Cycle Program projects to receive advanced funding. The loan agreement with CAG was recommended for approval by the MAG Management Committee on October 11, 2017. Please refer to the enclosed material. ITEMS PROPOSED TO BE HEARD 6. Recommendation of a Name for the Future 6. Approval of naming the Arizona State Route 30 Arizona State Route 30 Freeway corridor as “Tres Rios.” On April 26, 2017, the MAG Regional Council adopted a Tentative Scenario for rebalancing the Regional Freeway and Highway Program. In this scenario, a phase I (interim) facility was recommended for the Arizona State Route 30 (SR-30) corridor. On September 27, 2017, the MAG Regional Council approved including State Route 30 in the funded MAG Regional Freeway and Highway Program. It has now been suggested that this new freeway corridor in the Southwest Valley be named the Tres Rios Freeway. This name would recognize the three rivers that are located near the new freeway corridor. In regard to naming freeways and highways in the MAG region, in 1986, the 5 MAG Regional Council -- Tentative Agenda October 25, 2017 Arizona Department of Transportation suggested that MAG provide recommendations for naming segments of the MAG Freeway and Highway Program. On June 27, 1986, the MAG Regional Council approved the process for naming segments of the MAG Freeway and Highway Program: Names are to be related to Arizona natural features, landmarks, or Indian names; Names should not exceed 13 letters; The facility type should not be indicated in the recommendation. A presentation will be provided on freeway naming in the Valley, and the steps needed to name SR-30.
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