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Ec-2256-Cox Mclain Environmental Consulting Solicitation of Interest of Solicitation Oklahoma Department of Transportation Contract Identification No. 2256 Pre-Qualification for Environmental Studies Services – Non Federal Projects Prepared for: Oklahoma Department of Transportation Prepared by: Cox|McLain Environmental Consulting, Inc. 1114 North Walker Avenue, Suite 4 Oklahoma City, Oklahoma 73103 July 23, 2020 July 23, 2020 Rosana Marshall, Contract Administrator Purchasing Division Oklahoma Department of Transportation 200 NE 21ST Street Oklahoma City, OK 73105-3204 Re: CMEC Proposal for Pre-Qualification for Environmental Studies Services – Non Federal Projects (Contract Identification No. 2256) Dear Ms. Marshall: Cox|McLain Environmental Consulting, Inc. (CMEC) is pleased to submit this Letter of Interest in response to the Oklahoma Department of Transportation’s (ODOT) Solicitation of Interest for Pre- Qualification for Environmental Studies Services – Non Federal Projects (Contract Identification No. 2256). CMEC has been providing quality Environmental Studies and Coordination for Non Federally funded County projects statewide in accordance with the latest guidance and regulations available. We pride ourselves on expedient quality service and strive to be readily available to our clients when they need us most. Our Oklahoma offices are dedicated to the needs of the local government officials who we serve and we enjoy working with them on their projects, or just visiting with them at the local CED meeting or the ACCO Conference. We understand that this solicitation will be used to support County Government, Circuit Engineering Districts, or other Local Public Agencies for environmental studies for transportation improvement projects on the County Transportation System, per the Instructions and Guidance for the Regulatory Provisions Checklist for Non-FHWA Funded Projects. CMEC has been in business since 2007, and since 2015, we have established our Tulsa and Oklahoma City offices staffed with environmental professionals with the express purpose of being able to serve our Oklahoma clients. As shown on our Table of Organization, we have dedicated staff members to manage and execute our assignments from ODOT under this contract, flanked by our most senior leaders and discipline specialists. In our Oklahoma City office, we now have three ecologists, an archeologist, a planner, and our GIS Program Manager. Our Tulsa office houses several archeologists, an architectural historian, and an ecologist. Our Irving, TX office is close by with its multi-disciplinary staff, along with technical expertise as needed from Houston, Austin and others in our growing, virtually-connected professional network. In total, CMEC has 64 full-time and numerous additional dedicated contract employees with a full range of environmental skills. We have added Freese & Nichols specifically for hazardous waste studies because they have specialists who meet Mr. Jeff Pearl’s criteria to perform these specific studies. Our qualifications are shown on the attached CAP 255 forms. The proposed Contract Manager for this contract is Mr. Will Dillsaver with Mr. Jarrod Powers as Project Manager. Mr. Dillsaver has built relationships across ODOT, Circuit Engineering Districts and CMEC, as well as establishing CMEC’s reputation across Oklahoma as a high-quality environmental service provider. His background in oil and gas has provided unique experience in working with federal agencies such as the BIA and BLM and understanding of Oklahoma geography have made him a strong asset to CMEC and the anchor for the Oklahoma City office. He has grown our local staff including GIS expertise so that we have technical skills available where the projects will take place. Again, as reflected in the Table of Organization, Mr. Dillsaver will be supported by CMEC’s senior leadership and task expertise to 1114 North Walker Avenue, Suite 4, Oklahoma City, Oklahoma 73103 • 918.850.0991 www.coxmclain.com ensure that each project receives the attention it deserves to gain environmental clearance for ODOT’s endeavors. Mr. Dillsaver will be supported by Jarrod Powers from our Oklahoma City office. In addition to supporting Ms. Haley Rush for her numerous ODOT responsibilities, Mr. Jarrod Powers has been working directly with Ms. Courtney Filer (Contract Manager for CMEC’s EC 1766F and EC 2016E NEPA Services contracts) on the detailed responsibilities of Contract Management for ODOT, including the focus on detailed communications. Throughout 2019 and 2020, Mr. Powers has supported Ms. Filer on Task Order requests, preparation of scopes and budgets, pre-approval through ODOT discipline specialists, detailed monthly status reports, and the careful coordination required to fulfill this important role. Mr. Powers is devoted to managing the contract responsibilities for CMEC while continuing to provide support for our other managers as they continue fulfilling their existing responsibilities for current ODOT contracts. CMEC has learned many lessons about how to work successfully with ODOT over the past several years: • Our administration department works closely with ODOT’s invoicing staff utilizing TOPS; • We have worked on tribal coordination with Ms. Rhonda Fair and we know how to handle property owner notification tasks; • We understand that CMEC need not undertake agency coordination unless specifically requested; • We have developed internal ODOT contract management training materials and checklists to help us monitor the many moving parts of project development; • We have created project tracking programs using Trello (see snapshot provided later in our proposal) to ensure staff members can see which items have been completed and which need to be done for any given project Task Order; • To stay current with your expectations, we have sent our staff to ODOT trainings including for archeology, planning and public involvement for Environmental Justice and Title VI compliance. We are committed to ODOT which is why we continue to build our staff capabilities in Oklahoma City and Tulsa. To enable our current project and contract managers to continue providing high quality service to ODOT and the counties they serve, we propose the strength of our full professional bench plus these two dedicated, experienced environmental specialists to enhance our professional commitment to ODOT. CMEC is an Oklahoma-certified DBE firm and will provide all work except for the hazardous waste deliverables that would be provided by FNI if needed. CMEC has recently completed our FAR audit and provided that information to ODOT in July 2020. We greatly appreciate the opportunity to submit this Letter of Interest. Please feel free to contact Jarrod Powers at (405) 589-4573, Will Dillsaver at (918) 850-0991, or Ashley McLain at (512) 299-6856 for questions or clarifications. Sincerely, L .Ashley McLain, AICP Jarrod Powers Will Dillsaver Principal Sr. Ecologist Oklahoma City Office Manager 1114 North Walker Avenue, Suite 4, Oklahoma City, Oklahoma 73103 • 918.850.0991 www.coxmclain.com 6303 N Portland Ave., Suite 100 + Oklahoma City, Oklahoma 73112 + 405-607-7060 + FAX 817-735-7491 www.freese.com July 23, 2020 Mr. Will Dillsaver Oklahoma City Office Manager Cox|McLain Environmental Consulting, Inc. 1114 North Walker Avenue, Suite 4 Oklahoma City, OK 73109 Re: Participation for ODOT’s July 23, 2020 Solicitation of Interest Dear Mr. Dillsaver: Freese and Nichols, Inc. intends to team with Cox|McLain Environmental Consulting, Inc. to provide Hazardous Materials Environmental Site Assessment services for the ODOT Contract listed below: Contract ID No. 2256: Pre-Qualification for Environmental Studies Services – Non-Federal Projects We look forward to working with you should our team be selected for the project. Sincerely, Tricia H. Hatley, P.E. Vice President 2256 – Pre-Qualification for Environmental Studies Services – Non Federal Projects ODOT & Local Governments Contract Manager / QA/QC Manager Oklahoma City Office Project Principal Larry Cox Will Dillsaver Ashley McLain Projet Manager/ Oklahoma City Office Jarrod Powers Planning and PI GIS Coordinator/ Senior Ecologist/ Task Lead Archeology Task Lead History Task Lead Task Lead Ecology Task Lead Section 404 Task Lead Courtney Filer Haley Rush Marcus Huerta Madeline Cole Ryan Blankenship Jeff Allen Public Involvement Cultural Resources Senior Architectural Project Manager HazMat/ECI Task Lead Senior Archeologist Program Manager Historian GIS/ Noise Analyst T&E Biologist Staff Ecologist Staff Ecologist Susan Patterson Kim Buckley Missi Green Chris Dayton Adrienne Campbell Robert Abbey Meghan Lind Garrett Weiberg Kayleigh Locke Public Involvement HazMat/ECI Project Senior Architectural Environmental Scientist/ Specialist Manager Archeologist Archeologist Historian GIS Analyst T&E Biologist Staff Ecologist HazMat/ECI Specialist Debbie Hoekel Brian Cowan Josh Boyd David Sandrock Sandy Shannon Lolita Guarin Clint Wardow Claire Parra Walt Meitzen HazMat/ECI Specialist/ Environmental Planner Environmental Scientist Archeologist Archeologist Architectural Historian GIS Analyst T&E Biologist Staff Ecologist Staff Ecologist Kate Castles Walt Meitzen Nicole Cerimele Brett Lang Kory Van Hemet Tamara Spann Will Dillsaver Austin Blase Shane Manion HazMat/Environmental Archeologist/ Environmental Planner Specialist Archeologist Geoarcheologist Architectural Historian GIS Analyst Staff Ecologist Staff Ecologist Staff Ecologist Madeline Harris Jesus Mares Savanna Cometa Scotty Moore Kelsey Riddle Matt Stotts Jarrod Powers
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