Committee August 6, 2020 6:00 PM DeKalb Highway Department Virtual Meeting Join Zoom Meeting https://us02web.zoom.us/j/84547879087 Meeting ID: 845 4787 9087 One tap mobile +13126266799,,84547879087# US (Chicago) Dial by your location +1 312 626 6799 US (Chicago) Meeting ID: 845 4787 9087

Roll Call

Approval of Agenda

Approval of Minutes

Regular June 4, 2020 Meeting

* Public Comments

1. Resolutions: Resolution #R2020-45: Plank Realignment Phase I Engineering Resolution #R2020-46: Award of Construction of Timber Salt Storage Building Resolution #R2020-47: Award for Replacement of South First Box Culvert Resolution #R2020-48: Award of One New Bobcat All-Wheel Skid Steer

2. Chairman’s Comments

3. County Engineer’s Comments

a. Monthly Update on Projects b. Legislative Update c. DSATS Update d. 2021 Department Budget

4. Adjournment

* Any member of the public may address the Highway Committee for up to 3 minutes on any topic of their choosing, limited to thirty minutes in total. It would be helpful to the meeting logistics if the public notified us in advance of their intent to speak, but that is not mandatory. Potential Improvement Concepts July 30, 2020

Plank Road is a two‐ rural highway with shoulders and open ditches. It functions as an arterial highway meaning it moves people and goods from one metropolitan area to another. Because of its convenience, Plank Road serves not only the residents of the DeKalb‐Sycamore area, but other areas such as Rochelle and Dixon to the west and Elgin and Schaumburg to the east. Even before the innovation of GPS systems in cars and on cell phones, drivers have used Plank Road as a shortcut replacing state highways and interstate highways. Simply selecting Dixon and Elgin or DeKalb and Schaumburg as the termini in Google Maps is an example to illustrate the wide use of Plank Road when traveling in northern Illinois.

In the 1990s, a realignment at the Moose was proposed. The project was delayed until it could coincide with development. In 2004 & 2005, pre‐annexation agreements were recorded with the City of Sycamore for the development of 4 subdivisions along Plank Road totaling 803.7 acres. The pre‐annexation agreements include requirements for the developer to dedicate rights of way and construct within the subdivision limits. For the subdivision overlapping the proposed Plank Road realignment, the developer is required to dedicate right of way that is 120 foot wide to accommodate the proposed Plank Road realignment. These pre‐annexation agreements show the intent to develop the farmland and provide adequate rights of way for infrastructure.

Plank Road has had a high number of crashes over the years. Most recently in 2019, the intersection of Plank Road at Moose Range Road had the third highest number of intersection‐related crashes for any intersection in DeKalb County based on reporting by the County Sheriff’s Office. The Highway Department’s on‐going interest in safety was particularly active in early 2012 when the Department revisited the proposed re‐alignment for Plank Road. Traditionally, studies consider the physical characteristics of the road including curves, hills, hidden entrances, volumes, etc. The Highway Department probed deeper to try to determine the root cause for the crashes on Plank Road. As most residents are aware, many people drive quite fast on Plank Road. Drivers may be trying to beat traffic further east toward Elgin. We’ve been told “If you’re 5 minutes late you’ll spend 20 extra minutes in traffic.” Another possibility is that drivers may be trying to “make up for lost time” after they got behind a slower driver or are anticipating getting behind a slower driver. Either way, drivers are in a hurry and are not shy about passing slower vehicles. This was noticed not only on Plank Road but other major roads in the area including Illinois Route 64 west of Sycamore and Illinois Route 23 south of DeKalb. The main difference between the two state highways (Route 64 and Route 23) compared to Plank Road is their alignments. Because of the number of curves and hills on Plank Road, there are limited safe areas to pass other vehicles. We believe drivers are in so much of a hurry, they make poor choices when deciding to pass another vehicle.

One option to accommodate passing safely is to add extra . Traditionally, the rule of thumb to consider multiple lanes on a roadway is 15,000 vehicles per day. Two lanes vs four or five lanes would affect many facets of traffic including, but not limited to, congestion, level of service, and safety. Traffic counts have been taken annually on Plank Road north of Lindgren Road / North Grove Road since 2011 by the DeKalb‐Sycamore Area Transportation Study (DSATS). The average annual increase in traffic over those years was 3.91%. Based on that trend, Plank Road will reach 15,000 vehicles per day in 2028.

In addition to the concern for unsafe passing, a high number of vehicles on the road provides difficulties when drivers enter and exit driveways and side roads. Each curve, hill, entrance, and make a road more complex for drivers. Particularly with the number of distractions drivers face today, the philosophy “the simpler the better” should apply also to roads.

The Highway Department has been told by the residents along Plank Road that they support the long range plan to realign Plank Road and move traffic away from their houses and subdivisions. Also, the City of Sycamore supports a realignment that will accommodate more traffic in a safer manner. Given the time it takes to prepare for all phases of the preliminary engineering, plus the task of saving up funding for a multi‐million dollar project, the County Highway Department is starting the planning process for the future road improvements. It is not known what the ultimate improvements will be. We believe there should be consideration of 5 primary options:

1) No improvements, 2) Make upgrades to the existing alignment, 3) Realign Plank Road at the Moose Range Road curve only, 4) Realign Plank Road from Lindgren to a point west of Gerry Lane plus add turn lanes at Gerry Lane and Lukens Road, and 5) Realign Plank Road from Lindgren Road to a point east of Lukens Road.

The included map shows the various options and their potential alignments. Please note the alignments are shown for illustrative purposes only and are subject to change.

Option 1) No Improvements With projected traffic counts exceeding 15,000 within 10 years plus 4 horizontal curves and 5 vertical curves (hills), we anticipate “No improvements” will not be the best option.

Option 2) Make Upgrades to the Existing Alignment Upgrading the existing alignment with turn lanes and additional through lanes may be difficult given the limited existing right of way and the expected difficulties in acquiring additional right of way along Plank Road. This is due to 32 already developed parcels out of an existing total of 40 individual, developable, residential parcels. Furthermore, there are agricultural parcels owned by 6 additional entities.

Adding additional lanes would benefit the agricultural community who often uses Plank Road when moving machinery during planting & harvest seasons due to a lack of alternate routes.

Option 3) Realign Plank Road at the Moose Range Road Curve Only A realignment at just the Moose Range Road curve would not address the future capacity issues along the road. It also would not address the horizontal and vertical alignment issues (curves and hills) for the rest of the road. The sharp curve at Moose Range Road would be replaced with another curve but not as sharp. This realignment would include parcels owned by 1 entity. A realignment at just Moose Range Road would not provide much benefit to the agricultural community when moving machinery.

Option 4) Realign Plank Road from Lindgren to a Point West of Gerry Lane Plus Add Turn Lanes at Gerry Lane and Lukens Road A realignment from the intersection with Lindgren Road to a point west of the Shearons Wooded Acres Subdivision (Gerry Lane) would address many of the horizontal and vertical alignment issues. This realignment would also provide better and safer access points for future development in the area. This alignment would continue to have the existing and future traffic run along the residential area west of Lukens Road. The realignment would include parcels owned by 3 different entities.

This option would also include turn lanes east of the realignment at the Gerry Lane intersection and Lukens Road intersection. These turn lanes would affect an additional 12 parcels for a total of 15 parcels or owners affected.

This realignment would benefit the agricultural community when moving machinery.

Option 5) Realign Plank Road from Lindgren Road to a Point East of Lukens Road A larger realignment from the intersection with Lindgren Road to a point east of Lukens Road would address many of the horizontal and vertical alignment issues plus bypass the residential area west of Lukens Road and the Steam Show property. This realignment would also provide better and safer access points for future development in the area. It would include parcels owned by 6 different entities. This realignment would benefit the agricultural community when moving machinery.

A summary of the potential options is in the following chart. Benefit No of Agricultural Address Bypass All Parcels / Community When Existing Residential Owners Moving Option Hills/Curves? Areas? Impacted? Equipment? 1) No Improvement No No 0 No

2) Upgrade Existing No No 46 Yes Alignment 3) Relocation at Moose No No 1 No Range Road Only 4) Relocation from Lindgren Road to west of Gerry Lane plus adding turn lanes at Yes No 15 Yes Gerry Lane and Lukens Road 5) Relocation from Lindgren Yes Yes 6 Yes Road to east of Lukens Road

If a realignment option is selected, the existing alignment will not be removed because it provides access to multiple driveways, subdivisions, and side roads. However, the County will not maintain two roadways. The new alignment will become the County’s jurisdiction and the existing alignment will become either a City or road depending on the section of road and its relation to the City limits.

State and federal grant funding is getting more competitive every year. To have the best chance of getting external funding for projects, we need to complete a study, perform the preliminary engineering, and acquire necessary right of way all in advance of the grant application.

The Phase I Engineering Services Agreement being proposed by our consultant, Crawford, Murphy & Tilly, Inc., covers a formal study to review all options and determine the best and most appropriate improvement. It follows up with the phase I engineering for the selected improvement. As per all our preliminary engineering agreements, the cost proposed by the consultant is a “not to exceed” cost and is considered the “worst case” cost which covers every aspect of the engineering agreement performed to the fullest. If the final scope of work is smaller than the maximum covered in the contract, we will pay an amount proportionate to the work performed. For example, if Option 5 is selected, the consultant will research only 6 parcels for right of way acquisition instead of the 46 parcels listed in Option 2.

A list of the possible tasks that might be performed include: Data collection, Field investigations and land surveys, Environmental studies, Local drainage study, Traffic analysis, Alternate alignment analysis, Intersection analysis and design, Preliminary design studies, Public involvement, Geotechnical investigations and reports, Preliminary land acquisition, Draft and final Project Development Report, Meetings and coordination, and Project administration.

The “not to exceed” amount specified in the engineering agreement is $470,927.69. While this amount is higher than our usual engineering agreements, the scope of work is much greater than our usual engineering agreements. Because this is considerably more complicated than our usual work, we need to perform many more tasks to ensure we stay eligible for federal funding during construction. Probably the best way to compare the maximum allowed cost of the agreement is by a percentage based on the construction costs. While the construction costs are unknown until we perform the study and preliminary engineering, we might expect a construction cost of $10 million if Option 5 is the selected improvement. In that case, this study and phase I engineering agreement is less than 5% of the total project cost. On many of our roadway and projects, we see 10% ‐ 15% for both phase I & II preliminary engineering services. This agreement is right in line with typical engineering costs for our projects.

Similar to Peace Road in DeKalb & Sycamore, Plank Road is a heavily traveled arterial County highway. For Peace Road, the County developed the alignment, purchased the right of way, built the road, and continues to widen it to five lanes. Plank Road is facing many of the same demands as Peace Road. However, Plank Road does not have restricted access points like Peace Road. It has multiple single‐family entrances as well as subdivision entrances and side roads. Also, Plank Road does not have an extra wide right of way width to accommodate left and right turn lanes or multiple lanes when needed. Because of these limitations, the County will likely find it difficult to make further improvements. The proposed engineering agreement provides an extremely comprehensive analysis of all options to help select the best choice for safety and capacity on the Plank Road corridor.

Potential Plank Road Improvement Concepts DRAFT COPY (Alignments subject to change) Lukens Road cres Subdivision Shearons Wooded A (Gerry Lane) Moose Range Road Devine Oaks Subdivision

Plank Road Plank Road

Option 1 No improvements Option 2 Make upgrades to existing alignment Lindgren Road Option 3 Realign Plank Road at the Moose Range Road curve only Option 4 Realign Plank Road from Lindgren Road to a point west of Gerry Lane and add turn lanes at Gerry Lane and at Lukens Road Note: Connections from existing alignment to Option 5 Realign Plank Road from Lindgren proposed alignments not shown Road to a point east of Lukens Road DEKALB COUNTY GOVERNMENT FY 2021-2025 BUDGET FIVE-YEAR TRANSPORTATION IMPROVEMENT PROGRAM

Project Funding Proposed Proposed Proposed Proposed Proposed Project Description Cost Source FY 2021 FY 2022 FY 2023 FY 2024 FY 2025

1 AIRPORT ROAD A. Realignment S of Rt 64 1,000,000 Township/Other 1,000,000 B. Rt 64 - Swanson Road - ROW 175,000 Township/Other 175,000 C. Bridge over E. Br. Trib. Cr. 250,000 Township/Other 250,000 D. Rt 64 - Mt Hunger Road 900,000 Township/Other 900,000 E. Mt Hunger Road - Swanson Road 700,000 Township/Other 700,000

2 ANDERLAND ROAD A. Bridge over N Branch of 280,000 STP-Bridge 280,000 Kishwaukee River 170,000 Bridge Fund* 100,000 70,000

3 BARBER GREENE ROAD A. Peace Road to Somonauk Road 360,000 STP-Urban 360,000 90,000 Matching Fund 90,000

4 CHICAGO ROAD A. Shabbona to Rt 23 675,000 MFT 675,000 675,000 Matching Fund 675,000 B. Lee County Line to Shabbona Road 488,000 STP-Rural 488,000 122,000 Matching Fund 122,000

5 GLIDDEN ROAD A. Route 64 to Route 72 1,520,000 STP-Rural 1,520,000 380,000 Matching Fund 380,000

6 LEE ROAD / WEST COUNTY LINE ROAD A. Rt 30 to Lee; Lee to Tower Rd 300,000 MFT 300,000 300,000 Matching Fund 300,000

7 MCGIRR ROAD A. Bridge over Battle Creek 540,000 STP-Bridge 540,000 135,000 Bridge Fund* 135,000

8 NEW LEBANON ROAD A. Bridge over Coon Creek 600,000 STP-Bridge 600,000 300,000 Bridge Fund* 150,000 150,000

9 NORTH FIRST STREET A. Bethany Road to Old State Road 634,000 STP-Urban 634,000 290,000 TARP 290,000 25,000 Matching Fund* 25,000

10 OLD STATE ROAD / ESMOND ROAD / LINDENWOOD ROAD A. Ogle County Line to Malta Road (S) 400,000 MFT 400,000 400,000 Matching Fund 400,000

11 PEACE ROAD A. Bridge & Road Widening at the 1,920,000 MFT 120,000 1,800,000 Kishwaukee River and the 1,020,000 Bridge Fund 120,000 900,000 Blue Heron Creek 1,020,000 Matching Fund 120,000 900,000 B. Freed Road to halfway between 125,000 MFT 125,000 Brickville Road and Frantum Way 125,000 Matching Fund 125,000

12 PEARL STREET A. Bridge over Kishwaukee River 2,622,000 IL Special Bridge 2,622,000 240,000 STP-Bridge 240,000 715,000 Municipal 60,000 655,000

13 PERRY ROAD A. Bridge over a Br. of the Battle Creek 400,000 STP-Bridge 400,000 225,000 Bridge Fund 125,000 100,000

14 PLANK ROAD A. Engineering for Relocation E of 500,000 MFT 500,000 Lindgren Road 500,000 Engineering 500,000 DEKALB COUNTY GOVERNMENT FY 2021-2025 BUDGET FIVE-YEAR TRANSPORTATION IMPROVEMENT PROGRAM

Project Funding Proposed Proposed Proposed Proposed Proposed Project Description Cost Source FY 2021 FY 2022 FY 2023 FY 2024 FY 2025

15 PRITCHARD ROAD A. Bridge over the W Br. of the 1,000,000 STP-Bridge 1,000,000 Big Rock Creek 200,000 TBP 200,000 300,000 Bridge Fund* 250,000 50,000

16 SECOND STREET A. Shabbona Road to Rt 38 200,000 MFT 200,000 200,000 Matching Fund 200,000

17 SOMONAUK ROAD A. Bridge over Buck Branch 856,800 STP-Bridge 856,800 414,200 Bridge Fund 200,000 214,200 B. Chicago Rd to Rt 30 534,500 TARP 534,500 565,500 Matching Fund 565,500

18 SOUTH FIRST STREET A. Perry Rd to the City of DeKalb 750,000 MFT 750,000

19 SUYDAM ROAD A. Bridge over Indian Creek 880,000 STP-Bridge 880,000 220,000 Matching Fund 220,000 B. Rollo Rd to Rt 23 1,200,000 STP-Rural 1,200,000 300,000 Matching Fund 300,000 C. Rt 23 to Gletty Rd 1,000,000 STP-Rural 1,000,000 250,000 Matching Fund 250,000

20 WATERMAN ROAD - Duffy Rd to Perry Rd A. Box Culvert Extension & Drainage 300,000 Bridge Fund 300,000 Improvements at Duffy Road B. Hot Mix Paving 1,900,000 MFT 1,900,000

21 WATERMAN ROAD A. Bridge Repairs over S Branch of 60,000 Bridge Fund* 60,000 Kishwaukee River

22 WEST SUYDAM ROAD / ROLLO ROAD A. Box Culvert Extensions (2) on 280,000 Bridge Fund 80,000 200,000 Rollo Road B. Lee County Line to Chicago Road 712,000 STP-Rural 712,000 178,000 Matching Fund 178,000

Annual Seal Coat Program 1,004,000 MFT 180,000 220,000 185,000 165,000 254,000 1,004,000 Matching Fund 180,000 220,000 185,000 165,000 254,000

Annual Pavement Striping Program 575,000 MFT 110,000 112,500 115,000 117,500 120,000 575,000 Matching Fund 110,000 112,500 115,000 117,500 120,000

Totals 36,580,000 Total 8,415,000 3,480,000 5,950,000 10,966,000 7,769,000 8,349,000 Local MFT 3,735,000 332,500 2,400,000 407,500 1,474,000 3,204,200 Local Bridge Fund 705,000 415,000 1,650,000 150,000 284,200 6,429,500 Local Matching Fund 1,555,000 632,500 1,500,000 1,112,500 1,629,500

* The Bridge Fund or Matching Fund will be partially reimbursed after construction by another entity

Funding Sources: Local: MFT, Bridge Fund, Matching Fund Other: Township, Municipal, County other than DeKalb, Private Federal: STP-Bridge, STP-Rural, STP-Urban, HSIP, IL Special Bridge State: TBP, TARP DeKalb County Government FY 2021-2025 Budget Highway Equipment Replacement

Year Years in # Equipment Purchased Cycle 2021 2022 2023 2024 2025 283 Dump Truck 2015 12 287 Dump Truck 2016 12 297 Dump Truck 2017 12 236 Dump Truck 2019 12 304 Dump Truck 2018 12 243 Dump Truck 2020 12 251 Dump Truck 2008 12 253,000 252 Dump Truck 2009 12 258,000 261 Dump Truck 2010 12 263,000 266 Dump Truck 2013 12 268,000 273 Dump Truck 2014 12 273,000 274 Dump Truck 2014 12 203 Dump Truck (4x4) 1998 20 200,000 192 Dump Truck (6x6) 2000 20 200,000 284 Dump Truck (1 ton) 2015 12 221 Dump Truck (1 ton) 2005 12 61,500 245 Dump Truck (1 ton) 2020 12 268 Dump Truck (1 ton) 2014 12 294 Dump Truck (1 ton) 2017 12 299 Lift Truck 2017 12 257 Shop Truck 2010 15 50,000 290 Shop Truck 2016 12 278 Pick-up Truck 2015 9 45,000 280 Pick-up Truck 2015 9 45,000 277 Pick-up Truck 2015 9 45,000 300 Pick-up Truck 2018 9 259 Pick-up Truck w/liftgate 2011 9 54,000 264 Pick-up Truck w/liftgate 2019 9 267 Pick-up Truck (Signs) 2014 9 65,000 270 Pick-up Truck (Signs) 2015 9 65,000 271 Pick-up Truck 2014 9 58,000 272 Pick-up Truck 2014 9 58,000 293 Admin Car 2017 8 35,000 263 Admin Car 2018 6 25,000 262 Trailer 2011 15 295 Tractor 2017 12 286 Tractor 2016 12 302 Tractor 2018 12 281 Tractor 2015 12 235 Tractor 2020 12 248 Tractor 2008 12 52,000 253 Mower Deck w/Batwing 2010 12 21,000 258 Mower Deck w/Batwing 2011 12 24,000 265 Mower Deck w/Batwing 2014 12 269 Mower Deck w/Batwing 2015 12 285 Mower Deck w/Batwing 2016 12 301 Mower Deck w/Batwing 2018 12 298 Wheel Loader 2017 10 260 Wheel Loader 2010 10 245,000 256 Excavator 2009 10 200,000 249 Loader/Backhoe 2008 10 160,000 246 Loader/Util. w/trailer (wheel) 2020 10 282 Grader 2015 20 275 Loader/Util. w/trailer (track) 2015 10 72,000 303 Machine (Road Widener) 2018 20 201 Roller - Rubber Tired 1999 15 90,000 289 Roller - Steel w/trailer (291) 2017 15 292 Snowblower 2017 20 861195 Pavement Router 2005 10 240 Chipper 2007 10 40,000 307 Barricade Trailer 2019 10 296 Crack Filler 2017 10 195 Lawn Tractor (Kuborn) 1984 10 25,000 288 Lawn Mower (Exmark) 2016 8 15,000 305 Sprayer 2018 15 NA Misc Tools & Equip n/a n/a 11,500 12,000 12,500 13,000 13,500

Total 853,000 670,000 750,500 611,000 443,500

R E S O L U T I O N #R2020-45

WHEREAS, the Highway Committee of the DeKalb County Board deems it

appropriate to enter into an agreement with the Engineering Firm of Crawford, Murphy &

Tilly, Inc. from Aurora, Illinois for certain engineering services associated with the Plank

Road realignment from west of Lindgren Road to east of Lukens Road; and

WHEREAS, these services involve Phase I professional engineering services

required for the realignment of Plank Road, with said project designated as Section

Number 95-00173-00-EG; and

WHEREAS, the County’s cost for these services has been estimated not to

exceed Four Hundred Seventy Thousand Nine Hundred Twenty-Seven Dollars and Sixty-

Nine Cents ($470,927.69).

NOW, THEREFORE, BE IT RESOLVED, by the DeKalb County Board that it does authorize the Chairman to execute the appropriate Preliminary Engineering Services

Agreement with Crawford, Murphy & Tilly, Inc.

PASSED AT SYCAMORE, ILLINOIS THIS 19th DAY OF AUGUST, 2020 A.D.

Chairman, DeKalb County Board ATTEST:

County Clerk

Budget Cost Funding Source $75,000.00 $470,928.00 Highway-Property Tax