June 13, 2018 the Board of Trustees of Miami University and Associated Committees Will Meet on the Oxford Campus, Oxford, Ohio
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June 22, 2018 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 (513) 529-3911 FAX June 13, 2018 The Board of Trustees of Miami University and associated Committees will meet on the Oxford Campus, Oxford, Ohio, on June 20, 21 and 22, 2018. T. O. Pickerill II Secretary to the Board of Trustees Overall Page 1 of 53 June 22, 2018 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 MAIN (513) 529-3911 FAX WWW.MIAMIOH.EDU Miami University June 2018 Meetings of the Board of Trustees Oxford, Ohio SCHEDULE OF TRUSTEE EVENTS Wednesday, June 20, 2018 (all times are approximate) 5:00 p.m. Subcommittee Investment Subcommittee of the Meeting Finance and Audit Committee, Roudebush 104 Per separately distributed agenda 7:00 p.m. Optional Trustee Dinner, Marcum Center Thursday, June 21, 2018 (all times are approximate) 8:00 a.m. Committee Academic and Student Affairs Committee Meeting Marcum 180/6 Per separately distributed agenda 9:30 a.m. Committee Finance and Audit Committee Meeting Marcum 180/6 Per separately distributed agenda 11:00 a.m. Board Board of Trustees Retreat, Marcum 108/110 Meeting Per attached agenda 5:20 p.m. Optional Trustee Reception, Marcum Center Friday, June 22, 2018 (all times are approximate) 8:00 a.m. Optional Trustee Breakfast, Marcum Center 9:00 a.m. Board Board of Trustees Meeting, Marcum Center180/6 Meeting Per attached agenda 10:30 a.m. Executive Executive Session with working lunch Session 2:30 p.m. Adjourn Overall Page 2 of 53 June 22, 2018 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 M AIN (513) 529-3911 FAX WWW.MIAMIOH.EDU MIAMI UNIVERSITY BOARD OF TRUSTEES Board Retreat, June 21, 2018 Room 108/110 Marcum Conference Center, Oxford Campus All Times are Approximate Thursday, June 21, 2018 (Times are approximate) 11:00 a.m. Retreat Convenes - Welcome and Overview, Chair Mark Ridenour 11:05 a.m. - 12:00 p.m. Free Speech – Rights and Responsibilities, Robin Parker, General Counsel 12:00 p.m. - 12:30 p.m. Lunch, Marcum, Room 154/158 12:30 p.m. - 1:30 p.m. Qualitative Portfolio Review - Managing, Cultivating and Soliciting Miami's Best Prospects Brad Bundy, Sr. Associate VP for University Advancement 1:30 p.m. - 1:40 p.m. Break 1:40 p.m. - 3:10 p.m. Deans Update – Past, Present, Boldly Creative Academic Deans 3:10 p.m. - 3:20 p.m. Break 3:20 p.m. - 5:20 p.m. Rediscovering Your Creative Inner Child Jay Kayne, Partner, ImagineIt Project, LLC 5:20 p.m.. Adjourn. Reception and informal dinner (optional), Marcum 112 Overall Page 3 of 53 Attachment Page 1 of 1 Agenda June 22, 2018 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 MAIN (513) 529-3911 FAX WWW.MIAMIOH.EDU Miami University Board of Trustees Marcum Center, Room 180-6, Oxford Campus Agenda 9:00am Friday, June 22, 2018 Call the Meeting to Order and Roll Call – Chair Mark Ridenour Public Study Session Comments from the Public (if requested) Annual Update, Intercollegiate Athletics, Athletic Director David Sayler Public Business Session Approval of the Prior Meeting Minutes (final attachment to this agenda) Consent Calendar, Attachment A - Designation of Emerita/Emeritus - VP for Marketing and Communications, and appointment - VP for Institutional Diversity, and appointment Comments by the Chair, Trustee Mark Ridenour Reports - Miami President – Dr. Greg Crawford Committee Reports, Resolutions and Ordinances - Academic and Student Affairs, National Trustee Terry Hershey - Finance and Audit, National Trustee John Altman Resolutions and Ordinances, SVP Creamer, Attachment B - Resolution, Investment Policy Student Trustee Reports Other Business Resolution of Appreciation, National Trustee Mike Gooden, Attachment C Executive Session Consult with Counsel, Pending Litigation Matters Required to be Kept Confidential, Trade Secrets Return to Public Session Other Business, as required Adjourn Written Reports and Other Material Advancement Update, Attachment D Prior Meeting Minutes, Attachment E Overall Page 4 of 53 Attachment Page 1 of 1 Attachment A Consent Calendar June 22, 2018 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 MAIN (513) 529-3911 FAX WWW.MIAMIOH.EDU June 22, 2018 Consent Calendar RESOLUTION R2018-xx BE IT FURTHER RESOLVED: that the Board of Trustees hereby approves the following for the rank of Administrator Emerita effective on the formal date of retirement: Kim Suellau Director of Global Business Programs Farmer School of Business BE IT FURTHER RESOLVED: that the Board of Trustees hereby approves the following for the rank of Administrator Emeritus effective on the formal date of retirement: James Lipnickey Director of Regional Tech Services Regional Campuses Overall Page 5 of 53 Attachment Page 1 of 5 Attachment A Consent Calendar June 22, 2018 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 MAIN (513) 529-3911 FAX WWW.MIAMIOH.EDU June 22, 2018 Consent Calendar RESOLUTION R2018-xx WHEREAS, Miami University provides one of the best undergraduate experiences in the nation, enhanced by superior, select graduate programs; and WHEREAS, professional expertise is vital in publically advancing the mission of Miami University, and in promoting awareness of the University’s prominent role within State, National and International higher education. NOW, THEREFORE BE IT RESOLVED, that the positon of Associate Vice President for Communications and Marketing, is now redesignated as Vice President for Communications and Marketing, and Chief Marketing and Communications Officer; and BE IT FURTHER RESOLVED, that the Secretary to the Board of Trustees is directed and authorized to adjust the Regulations of the Board of Trustees to reflect this change Overall Page 6 of 53 Attachment Page 2 of 5 Attachment A Consent Calendar June 22, 2018 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 MAIN (513) 529-3911 FAX WWW.MIAMIOH.EDU June 22, 2018 Consent Calendar RESOLUTION R2018-xx BE IT RESOLVED: that the Board of Trustees, upon the recommendation of the President, hereby elects Michele Sparks as Vice President for Communications and Marketing, and Chief Marketing and Communications Officer, to become effective July 1, 2018. Overall Page 7 of 53 Attachment Page 3 of 5 Attachment A Consent Calendar June 22, 2018 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 MAIN (513) 529-3911 FAX WWW.MIAMIOH.EDU June 22, 2018 Consent Calendar RESOLUTION R2018-xx WHEREAS, Miami University is committed to diversity and inclusion, and respect for the dignity of others, the rights and property of others, and the right of others to hold and express disparate beliefs, as fundamental, core values of Miami University; and WHEREAS, it is a primary goal of Miami University achieve inclusive excellence, and a welcoming environment where each member of the Miami community has an opportunity to be involved and included in every aspect of the campus experience; and WHEREAS, the Mission of Miami University includes instilling in its students an appreciation of diverse views, and a sense of responsibility to our global future; and WHEREAS, the Office of Institutional Diversity is charged with promoting these essential values and indispensable goals. NOW, THEREFORE BE IT RESOLVED, that the positon of Associate Vice President for Institutional Diversity, is now redesignated as Vice President for Institutional Diversity and Inclusion; and BE IT FURTHER RESOLVED, that the Secretary to the Board of Trustees is directed and authorized to adjust the Regulations of the Board of Trustees to reflect this change. Overall Page 8 of 53 Attachment Page 4 of 5 Attachment A Consent Calendar June 22, 2018 BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 MAIN (513) 529-3911 FAX WWW.MIAMIOH.EDU June 22, 2018 Consent Calendar RESOLUTION R2018-xx BE IT RESOLVED: that the Board of Trustees, upon the recommendation of the President, hereby elects Ronald Scott as Vice President for Institutional Diversity and Inclusion, to become effective July 1, 2018. Overall Page 9 of 53 Attachment Page 5 of 5 Attachment B Finance and Audit Resolutions June 22, 2018 Miami University Resolution R2018-xx WHEREAS, the Board of Trustees of Miami University adopted Resolution R2015-45 on May 1, 2015, to update and amend the Non-Endowment Funds Investment Policy; and WHEREAS, the Board of Trustees adopted Resolution R2018-19 on December 8, 2017, that suspended Section C of the Non-Endowment Funds Investment Policy until new investment objective and risk parameters can be adopted by the Investment Sub- Committee; and WHEREAS, the Board of Trustees adopted Resolution R2018-18 on December 8, 2017 amending the Non-Endowment Funds Annual Expenditure Policy; and WHEREAS, Miami University has contracted with Strategic Investment Group (SIG) to serve as the university’s chief investment officer and in this role SIG has worked with the administration and the Investment Sub-Committee to develop the proposed investment policy statement, the asset allocation targets, ranges and benchmarks, and the annual expenditure policy; and WHEREAS, the Senior Vice President for Finance and Business Services of the University, with the concurrence of the Investment Sub-Committee and the Finance and Audit Committee, has recommended revising and combining the two previous policies as stated below; NOW, THEREFORE BE IT RESOLVED that the Board of Trustees approves the amended Non-Endowment Funds Investment Policy; and BE IT FURTHER RESOLVED that this Resolution supersedes and replaces Resolution R2018-18 and Resolution R2018-19. MIAMI UNIVERSITY INVESTMENT POLICY STATEMENT - NON-ENDOWMENT Updated June 2018 Overall Page 10 of 53 Attachment Page 1 of 12 Attachment B Finance and Audit Resolutions June 22, 2018 Business Session Item 5 June 21, 2018 Finance and Audit MIAMI UNIVERSITY Investment Policy Statement – Non-Endowment JUNE 2018 I.