WESTERN MUNICIPAL WATER DISTRICT 14205 Meridian Parkway, Riverside, CA 92518 REGULAR BOARD MEETING -AGENDA- 9:30 A.M., Novem
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WESTERN MUNICIPAL WATER DISTRICT 14205 Meridian Parkway, Riverside, CA 92518 REGULAR BOARD MEETING -AGENDA- 9:30 a.m., November 4, 2015 . CALL TO ORDER/PLEDGE OF ALLEGIANCE 1. ORAL COMMUNICATIONS Any person may address the Board upon any subject within Western's jurisdiction, which is not on the agenda, at this time. However, any non-agenda matter that requires action will be referred to staff for a report and action at a subsequent Board meeting. Any person may also address the Board on any agenda matter at the time that matter is discussed, prior to Board Action. 2. PRESENTATIONS None 3. CONSENT CALENDAR Consent Calendar items are expected to be routine and non-controversial and are to be acted upon by the Board at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it will be moved to the first item on the Action Agenda. ADMINISTRATION A) Approve Director’s Requests for Compensation B) Approve Regular Board Meeting Minutes, October 21, 2015, and Special Board Meeting Minutes, October 28, 2015 FINANCE C) Authorize the Transfer of Unclaimed Monies to the District’s General Fund and to Community Facilities District No. 88-1’s Special Tax Fund D) Receive and File Government Code Section 53065.5 Disclosure Report, September 2015 E) Receive and File Cash Disbursements Report, September 2015 F) Receive and File Investment Report, September 2015 G) Consider Approval of Financial System Upgrade (Lawson Version 10.x) Regular Board Meeting Agenda November 4, 2015 Page 2 4. ITEMS TO BE ADDED TO THE AGENDA (If any) In accordance with Section 54954.2 of the Government Code, upon determination by a two-thirds vote of the legislative body, or, if less than two- thirds of the members are present, a unanimous vote of those members present that there is a need to take action, and the need to take action arose after the agenda was posted. 5. ACTION AGENDA The following items on the Action Agenda call for discussion and action by the Board. All items are placed on the Agenda so that the Board may discuss and take action on the item if the Board is so inclined. A) Consider Adoption of Resolution 2927, Approving the Joint Exercise of Powers Agreement Creating the Santa Rosa Regional Resources Authority and Appointing a Primary Director and Alternate Director 6. REPORTS The following agenda items are reports. They are placed on the Agenda to provide information to the Board and the public. There is no action called for in these items. A) Staff Reports 1. Report of General Counsel 2. General Manager and Staff Reports a) Update on Drought Issues B) Directors Reports and Requests 1. Report of SAWPA Commissioners 2. Report of MWD Representative 3. Report of WRCOG Representative 4. Report of CBWM Representative 5. Report of CDA Representative 6. Directors’ Comments 7. Request for Future Agenda Items 7. REPORTS A) Labor and Benefits Expense Budget vs. Actual Report, September 2015 8. CLOSED SESSION A) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9 One potential case Regular Board Meeting Agenda November 4, 2015 Page 3 B) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) and (4) of subdivision (d) of Government Code Section 54956.9 One potential case 9. ADJOURNMENT Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Jean Perry at (951) 571-7224 at least 48 hours before the meeting, if possible. Pursuant to Government Code Section 54957.5, any writing that (a) is a public record; (2) relates to an agenda item for an open session of a regular meeting of the Board of Directors; (3) is distributed less than 72 hours prior to that meeting, will be made available for public inspection at the time the writing is distributed to the Board of Directors. Any such writing will be available for public inspection at the District offices located at 14205 Meridian Parkway, Riverside, CA 92518. In addition, such writing may also be posted on the District's website. MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE WESTERN MUNICIPAL WATER DISTRICT October 21, 2015 CALL TO ORDER / PLEDGE OF ALLEGIANCE The Regular Meeting of the Board of Directors of Western Municipal Water District was called to order at 9:30 a.m. and Assistant General Manager/COO Jeff Sims led the Pledge of Allegiance to the flag. Directors Present Donald D. Galleano, Presiding S. R. “Al” Lopez, Vice President Thomas P. Evans, Secretary-Treasurer Brenda Dennstedt Robert Stockton Others Present John Rossi, General Manager Jeff Sims, Assistant General Manager/COO Derek Kawaii, Director of Engineering Kevin Mascaro, Director of Finance Paul Rugge, Director of Operations Tim Barr, Deputy Director of Water Resources Veronica Zheng, Accounting Manager Lana Haddad, Government Affairs Liaison II Michele McKinney, Director of Community Affairs Anna Briones, Accountant Sr. Lisa Dougherty, Accountant Sr. Steve Gustafsson, IT Specialist III Jean Perry, Executive Assistant Jeff Ferre, Best Best and Krieger Greg Yanagihara, AECOM Robert Perez, Box Springs Mutual Water Company ORAL COMMUNICATIONS Any person may address the Board upon any subject within Western’s jurisdiction, which is not on the agenda, at this time. However, any non-agenda matter that requires action will be referred to staff for a report and action at a subsequent Board meeting. Any person may also address the Board on any agenda matter at the time that matter is discussed, prior to Board Action. There were no members of the public who wished to speak during Oral Communications. October 21, 2015 - 2 M-6513 – Approval of Consent Calendar It was moved by Director Lopez, seconded by Director Evans to approve the Consent Calendar. As a result, the following Consent Calendar items were approved: A) Approve Directors’ Requests for Compensation B) Approve Regular Board Meeting Minutes, October 7, 2015 C) Receive and File the Report of Closure of Projects Over Budget D) Receive and File Investment Report, August 2015 E) Labor and Benefits Expense Budget vs. Actual Report, August 2015 F) Write-off of Accounts Receivable Deemed Uncollectible Motion carried 5-0. - END OF CONSENT CALENDAR – Consider Adoption of Resolution 2927, Approving the Joint Exercise of Powers Agreement Creating the Santa Rosa Water Resources Recovery Authority and Appointing a Primary Director and an Alternate Director President Galleano explained that this item would be pulled and brought back to the Board at a later date. M-6514 – Consider Receiving and Filing the 2015-18 Western Business Plan General Manager John Rossi explained that this item was to receive and file the 2015-18 Western Municipal Water District Business Plan which highlights key issues, strategies, goals, and milestones necessary to carry out the District’s Strategic Plan. He then introduced Management Analyst Susie Aguilar who made a presentation on Western’s 2015-18 Business Plan. Following a full discussion and consideration of this matter by the Board, a motion was made by Director Lopez, seconded by Director Evans to receive and file the 2015-18 Western Business Plan. Motion carried 5-0. M-6515 – Budget vs. Actual Report through June 30, 2015 Assistant General Manager/CFO Rod LeMond explained that this item is to receive and file the Budget vs. Actual Report through June 30, 2015. He then introduced Accounting Manager Veronica Zheng who made a presentation on the Report. Following a full discussion and consideration of this matter by the Board, a motion was made by Director Lopez, seconded by Director Dennstedt to receive and file the Budget vs. Actual Report through June 30, 2015. Motion carried 5-0. Consider Approval of Financial System Upgrade (Lawson Version 10) Legal Counsel Jeff Ferre noted that staff requested that this item be pulled and brought back to the Board at a later date. October 21, 2015 - 3 General Counsel Reports Legal Counsel Jeff Ferre provided an update on Assembly Bill 1390 relating to determining rights to extract groundwater in a basin, and Assembly Bill 401 addressing Low-Income Water Rate Assistance Programs. Mr. Ferre also noted that the Association of California Water Agencies is working on a ballot measure dealing with Article 10 of the California Constitution, regarding water being used for reasonable and beneficial use. Staff Reports General Manager John Rossi and staff reported on the following: Provided an update on Drought matters Announced that David Aladjem of Downey Brand LLP will be representing the District on CDA matters Will be participating in a State Water Resources Control Board Working Group to assess concepts for potential modifications to the existing emergency drought regulations. SAWPA Report Director Evans provided a summary report of the meeting and noted that on November 3rd SAWPA will having a Special Board meeting and taking a tour of the Mission Linen facility located in Chino, California. MWD Report President Galleano provided a brief report on the recent MWD/Western Central Valley Inspection Trip. WRCOG Report Director Dennstedt stated that there was nothing to report today. CBWM Report President Galleano provided an update of Chino Basin Watermaster matters. CDA Report Director Lopez provided a summary report of the meeting noting that there were approved changes to employee benefits. October 21, 2015 - 4 Directors Reports Director Stockton reported that he and Director Evans attended the Riverside Public Utilities Board meeting on October 16, 2015 to support an action item for a proposed amendment to the 2009 Water Production and Conveyance Agreement with Western Municipal Water District.