Executive Committee Agenda

Executive Committee Agenda Date: Wednesday, July 2, 2014 Time: 10:00 am Location: Islands Trust Victoria Boardroom 200-1627 Fort Street, Victoria, BC Pages 1. CALL TO ORDER 2. APPROVAL OF AGENDA 2.1 Introduction of New Items 2.2 Approval of Agenda 2.2.1 Agenda Context Notes (ACN) 4 - 4 3. ADOPTION OF MINUTES 3.1 June 17, 2014 5 - 6 4. FOLLOWUP ACTION LIST AND UPDATES 4.1 Followup Action List 7 - 7 4.2 Director/CAO Updates 4.3 Local Trust Committee Chair Updates 5. TRUST COUNCIL MEETING PREPARATION 6. BYLAWS FOR APPROVAL CONSIDERATION 6.1 Bowen Island Municipal Bylaw No. 357 6.1.1 Sue Ellen Fast re Lack of Consultation prior to Bowen OCP Amendment 8 - 21 Bylaw 357 6.1.2 Andrew Stone re Proposed Bowen OCP Amendment 22 - 24 6.1.3 Bylaw No. 357 - Decision 25 - 55 That the Executive Committee advise Bowen Island Municipality that the Bylaw 357, cited as “Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010, Amendment Bylaw No. 357, 2014” is not contrary or at variance to the Islands Trust Policy Statement and seek clarification on how Bowen Island Municipality has addressed Policy 5.2.4 prior to submission for approval. 6.2 Bowen Island Municipal Bylaw No. 367 56 - 67 That the Executive Committee advise Bowen Island Municipality that the Bylaw 367, cited as “Bowen Island Municipality Land Use Bylaw No.57, 2002, Amendment Bylaw No. 367, 2014” is not contrary or at variance to the Islands Trust Policy Statement. 1 6.3 North Pender Island LTC Bylaw 195 (Land Use Bylaw Amendment) 68 - 86 That the Executive Committee approve Proposed Bylaw No. 195, cited as “North Pender Island Land Use Bylaw 103, 1996, Amendment No. 2, 2014” under Section 24 of the Islands Trust Act. 6.4 North Pender Island LTC Bylaw No. 197 (Official Community Plan Amendment) 87 - 104 That the Executive Committee approve Proposed Bylaw No. 197, cited as “North Pender Island Official Community Plan Bylaw No. 171, 2007, Amendment No. 1, 2014” under Section 24 of the Islands Trust Act. 6.5 Salt Spring Island LTC Bylaw 474 (Official Community Plan Amendment) 105 - 124 That the Executive Committee approve Salt Spring Island Local Trust Committee Proposed Bylaw No. 474, cited as “Salt Spring Island Official Community Plan Bylaw, 2008, Amendment No. 2, 2013,” under Section 24 of the Islands Trust Act. 7. EXECUTIVE COMMITTEE PROJECTS 7.1 Trust Council Initiated 7.2 Executive Committee Initiated 8. NEW BUSINESS 8.1 Trust Area Services 8.1.1 RFD - Letter of comment to the National Energy Board re Trans 125 - 132 Mountain Pipeline Expansion - Decision 1. That the Executive Committee direct staff to draft a letter of comment for the Chair’s signature to the National Energy Board regarding the Trans Mountain Pipeline Expansion project. 2. That the Executive Committee direct staff to ask trustees for Islands Trust Area specific questions that intervenors could ask Trans Mountain ULC. 8.1.2 RFD - Environment Assessment of Woodfibre LNG project - valued 133 - 136 components – Decision 1. That the Executive Committee direct staff to draft a letter for the Chair’s signature to the BC Environmental Assessment Office with comments on the Woodfibre LNG Valued Components Selection document and the Woodfibre LNG List of Accidents and Malfunctions and Projects included under Cumulative Effects document. 2. That the Executive Committee direct staff to contact the Woodfibre LNG staff to offer Islands Trust mapping products that contain sensitive ecosystem, eelgrass, forage fish habitat, protected area and other relevant information. 8.1.3 BC Ferries advocacy (see ACN) 8.1.4 Resources needed for revising agreements with the Ministry of Forests, Lands and Natural Resource Operations (see ACN) 8.1.5 AVICC/UBCM resolution about provincial funding for the Coastal Douglas-fir Conservation Partnership and for land protection initiatives (see ACN) 2 8.2 Local Planning Services 8.3 Executive/Trust Council 8.4 Post Council Joint Session 8.4.1 Roundtable 8.4.2 Trustee Comments/Feedback 137 - 137 8.4.3 Continuous Learning Plan 138 - 140 8.4.4 June 2014 Draft Trust Council Minutes 141 - 154 8.4.5 Draft September 2014 Council Program 155 - 155 9. CLOSED MEETING (if applicable) That the meeting be closed to the public subject to Sections 90(1)(g) and (i) of the Community Charter in order to consider matters related to litigation affecting the Islands Trust and receipt of advice that is subject to solicitor-client privilege and that staff attend the meeting. 10. RISE AND REPORT DECISIONS FROM CLOSED MEETING (if applicable) 11. CORRESPONDENCE (for information unless raised for action) 11.1 Edna Thomson re Bowen Council’s 2014 Proposed Bylaw Changes to the 156 - 158 OCP (see ACN) 11.2 P. Johnston re LTC voting guidelines (see ACN) 159 - 159 11.3 Minister Coralee Oakes re 2014 UBCM Convention Meeting Requests 160 - 160 11.4 MLA Selena Robinson re 2014 UBCM Meeting Requests 161 - 162 11.5 UBCM and Green Communities Committee re carbon neutrality reporting 163 - 165 12. WORK PROGRAM 12.1 Review and amendment of current work program 166 - 172 13. ADJOURNMENT 3 Executive Committee Agenda – Context Notes For meeting of July 2, 2014 Revised: June 27/14 Agenda No. From Context Notes 8.1.3 Lisa The June 2014 Trust Council FUAL directs staff to add the BC BC Ferries advocacy Gordon Ferries advocacy topic to the EC agenda. On June 18-19, 2014 the Islands Trust Council decided to prioritize BC Ferries advocacy with a focus on: 1) BC Ferries Long Range Plan (30 years) 2) Need for the Province to fund BC Ferries capital costs at a level that will keep fares at or below CPI while meeting essential transportation needs of ferry-dependent communities 3) BC Ferries Commissioner’s pre-performance term four process and unanimous opposition to the 2nd resolution re the public forum in the next term. Staff have tentatively added BC Ferries advocacy to the EC work program as TAS priority #1. 8.1.4 Lisa The June 2014 Trust Council FUAL directs staff to add the review Resources needed for Gordon of resources needed to review protocol agreements/letters of revising agreements with understanding with the Ministry of Forests, Lands and Natural the Ministry of Forests, Resource Operations to an EC agenda Lands and Natural Resource Operations This item has been tentatively added to the EC work program as TAS priority #4. 8.1.5 Lisa The June 2014 Trust Council FUAL directs staff to add to the EC AVICC/UBCM resolution Gordon agenda for discussion the topic of an AVICC/UBCM resolution about provincial funding about provincial funding for the CDFCP and for land protection for the Coastal Douglas-fir initiatives in the CDF Zone. Conservation Partnership and for land protection TAS staff suggest adding this topic to the EC FUAL with an initiatives expected completion date of January 2015. 11.1 Edna Thomson re Bowen David After reading through the letter, the Bylaw she is referring to is Council’s 2014 Proposed Marlor Bylaw 352 & 353. This is the bylaw in which we’ve asked BIM to Bylaw Changes to the provide comments on how they are meeting particular policies in OCP the ITPS. 11.2 P. Johnston re LTC David Trust Council policies 4.1.i Local Trust Committee Chair Guidelines voting guidelines Marlor and 4.1.ii Local Trust Committee Meeting Guidelines both contain guidelines for the role of the Chair in LTC meetings. Neither policy directly address the chair voting but do reference Local Trust Committee Meeting Procedure Bylaws and Roberts Rules of Order. 4 Executive Committee Meeting Minutes Date: June 17, 2014 Location: Saturna Island, BC Trustees Present: Sheila Malcolmson, Chair (partial) Ken Hancock, Acting Chair Peter Luckham, Vice Chair David Graham, Vice Chair Staff Present: Linda Adams, Chief Administrative Officer David Marlor, Local Planning Services Director Lisa Gordon, Trust Area Services Director Marie Smith, Executive Coordinator (Recorder) 1. CALL TO ORDER The meeting was called to order at 5:15 pm. In the absence of Chair Malcolmson, Vice Chair Hancock offered to chair the meeting. He acknowledged that the meeting was being held in traditional territory of the Coast Salish First Nations. 2. APPROVAL OF AGENDA 2.1 Introduction of New Items There were no new items. 2.2 Approval of Agenda By General Consent, the agenda was approved as presented. 3. ADOPTION OF MINUTES 3.1 June 2-3, 2014 By General Consent, the Minutes of the June 2-3, 2014 Executive Committee meeting were adopted as presented. 4. FOLLOWUP ACTION LIST AND UPDATES 4.1 Followup Action List Provided for information. 5. NEW BUSINESS 5.1 Gulf Islands Alliance re Gambier Logging By General Consent, the Executive Committee approved forwarding the above noted letter to Trust Council for review at its June 2014 meeting as new Correspondence. Chair Malcolmson joined the meeting and took over as Chair. Executive Committee Minutes of Meeting – June 17, 2014 DRAFT Page 1 5 6. CLOSED MEETING EC-2014-098 It was MOVED and SECONDED, That the meeting be closed to the public subject to Sections 90(1) (g),(i) of the Community Charter in order to consider matters related to litigation affecting the Islands Trust and receipt of advice that is subject to solicitor-client privilege and that staff attend the meeting. CARRIED The meeting closed at 5:30 pm and reopened at 5:54 pm. 8. NEXT MEETING Tuesday July 2, 2014, 10:00 am in Victoria BC. 9. ADJOURNMENT EC-2014-099 It was MOVED and SECONDED, To adjourn the meeting.

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