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June 3, 2011 10284 Minutes of the Special Meeting of The

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June 3, 2011 10284 Minutes of the Special Meeting of The JUNE 3, 2011 10284 MINUTES OF THE SPECIAL MEETING OF THE OKLAHOMA TURNPIKE AUTHORITY, HELD JUNE 3, 2011 AT THE NEAL A. MCCALEB TRANSPORTATION BUILDING, 3500 MARTIN LUTHER KING AVENUE, OKLAHOMA CITY, OKLAHOMA. NOTICE of this Special Meeting of the Oklahoma Turnpike Authority was given in writing to the Oklahoma Secretary of State, and public notice and agenda was posted in prominent public view at the principal office of the Oklahoma Turnpike Authority, Neal A. McCaleb Transportation Building at 3500 Martin Luther King Avenue, Oklahoma City, Oklahoma, twenty-four (24) hours prior to this meeting, excluding Saturdays, Sundays and legal holidays, all in compliance with the Oklahoma Open Meeting Act. CALL TO ORDER: Mr. Albert C. Kelly called the meeting to order at 10:33 a.m. ROLL CALL: PRESENT: Mr. Albert C. Kelly Mr. David A. Burrage Mr. G. Carl Gibson Mr. Kenneth Adams Mr. Kevin Hern Mr. Gene Love ABSENT: NONE INTRODUCTION OF GUESTS: Ms. Jenny Johnson introduced the following guests: Mr. Michael Vahabzadegan, EST, Norman; Ms. Christine Sewkowski, ETS, Norman; Mr. Brett Padgett, CITI, Chicago, IL; Mr. John Waldo, BOSC, Oklahoma City; Mr. Mike Morrison, W2M Consulting, Oklahoma City; Mr. Jeremy Boswell, CP&Y, Oklahoma City; Mr. David Newhauser, CP&Y, Oklahoma City; Mr. Mike Knapik, CP&Y, Oklahoma City; Mr. Neal McCaleb, CP&Y, Oklahoma City; Mr. Gillett Cobb, Jacobs, Oklahoma City; Mr. Josh Benninghoff, JP Morgan, Denver, CO; Mr. John Daniel, Barclay, New York, NY; Mr. Ken Gambone, Barclay, New York, NY; Mr. Steven Johnson, Cobb, Oklahoma City; Ms. Lindsay Laird, Saxum, Oklahoma City; and Ms. Debbie Schrann, Saxum, Oklahoma City. APPROVAL OF MINUTES: Mr. Kelly called for approval of the minutes for the Special Authority Meeting of April 28, 2011. It was moved by Mr. Love and seconded by Mr. Gibson that the minutes be approved as presented. The motion carried by the following vote: YES: Burrage, Gibson, Adams, Hern, Love, Kelly June 3, 2011 10285 Page 2. EMPLOYEE RECOGNITION AND OTHER AWARDS There were no employee recognitions for the month of May. NEW BUSINESS: FINANCE COMMITTEE ITEM(S) TAB 1 9792. Consider, take action and vote for the approval or disapproval of the Payment Register for the period of April 1, 2011 to and including April 30, 2011. Mr. Hern presented this item stating that it was reviewed by the Finance Committee and staff recommended approval as presented. It was moved by Mr. Hern and seconded by Mr. Gibson that the Authority approve this item as presented. The motion carried by the following vote: YES: Burrage, Gibson, Adams, Hern, Love, Kelly TAB 2 9793. Consider, take action and vote for the approval or disapproval to authorize the Director to negotiate and execute Addendum No. 7 to the contract between TransCore, LP and the Oklahoma Turnpike Authority for the purchase and installation of Infinity Lane Controller Systems. Mr. Hern presented this item stating that it was reviewed by the Finance Committee and staff recommended approval as presented. It was moved by Mr. Hern and seconded by Mr. Adams that the Authority approve this item as presented. The motion carried by the following vote: YES: Burrage, Gibson, Adams, Hern, Love, Kelly TAB 3 9794. Consider, take action and vote for the approval or disapproval to adopt a Resolution authorizing the Director to submit an application to the Council of Bond Oversight for (a) the financing of certain turnpike projects; and (b) for the refinancing of certain turnpike Revenue Bonds of the Oklahoma Turnpike Authority, authorizing the sale of bonds, and authorizing certain actions to be taken to effectuate the above. June 3, 2011 10286 Page 3. Mr. Hern presented this item stating that it was reviewed by the Finance Committee and staff recommended approval as presented. It was moved by Mr. Hern and seconded by Mr. Gibson that the Authority approve this item as presented. The motion carried by the following vote: YES: Burrage, Gibson, Adams, Hern, Love, Kelly ENGINEERING AND CONSTRUCTION COMMITTEE ITEM(S) TAB 4 9795. Change Order(s)/Supplemental Agreement(s): Project No. Contractor Amount Time 1. MU-MC-28A, C.O. #1 Becco Contractors $181,200.00 10 Days Pavement Reconstruction M.P. 9.5 – 12.6 Muskogee Turnpike 2. MU-MC-28A, S.A. #1 Becco Contractors $12,030.40 0 Days Pavement Reconstruction M.P. 9.5 – 12.6 Muskogee Turnpike Mr. Love presented this item stating that it was reviewed by the Engineering and Construction Committee and staff recommended approval as presented. It was moved by Mr. Love and seconded by Mr. Hern that the Authority approve this item as presented. The motion carried by the following vote: YES: Burrage, Gibson, Adams, Hern, Love, Kelly TAB 5 9796. Consider, take action and vote for the approval or disapproval of the following Engineering Services Contract(s): Project No. Consultant Service Amount Fund 1. CKT-2121 SAIC Design $3,043,457.00 General Roadway and Bridge Survey 55,100.00 Design Geotech 412,350.00 Creek Turnpike LiDar Data 47,685.00 ROW Services 81,350.00 TOTAL $3,639,942.00 June 3, 2011 10287 Page 4. Project No. Consultant Service Amount Fund 2. JKT-2221 CP&Y Design $2,645,590.00 General Roadway and Bridge Survey 219,500.00 Design Geotech 329,547.50 Kilpatrick Turnpike TOTAL $3,194,637.50 Project No. Consultant Amount Fund 3. WR-MC-117 Poe & Associates $300,250.00 General Construction Observation and Quality Assurance Will Rogers Turnpike Mr. Love presented this item stating that it was reviewed by the Engineering and Construction Committee and staff recommended approval as presented. It was moved by Mr. Love and seconded by Mr. Burrage that the Authority approve this item as presented. Mr. Kelly opened the item for discussion and asked Mr. Tim Stewart to provide more detail on the Creek and Kilpatrick design projects. Charts were provided for information that showed the level of service for both the Creek and Kilpatrick Turnpikes. Mr. Stewart stated that in 2004 OTA began planning and projecting some of the future demands on the system. Our mission as an organization is to provide safe and convenient passage for our customers throughout the State and to enhance economic development along those corridors. Economic development has been extremely great along the Creek and Kilpatrick corridors and because of that traffic trends are growing faster than we have seen across other segments of our roadways. He stated that in 2010, the Kilpatrick Turnpike grew approximately 4.5% and the Creek Turnpike grew approximately 5.1%. These growth patterns were illustrated in the provided charts. Mr. Stewart discussed Level of Service and its impact on safety and convenience. Currently these two turnpikes are operating at a Level of Service D. When you go beyond a Level of Service D and start crowding into a Level of Service E, safety and convenience become compromised. OTA wants to address the traffic demands now while they are in a Level of Service D and keep them to that level or less. Mr. Stewart explained that a Level of service D allows you to freely flow the lanes with a level of comfort and have safe passage. A Level of service E could compromise that. As shown in the items for approval, the detailed engineering design would take into consideration roadway; bridges; any safety enhancements; and any environmental enhancements that may be needed such as sound walls and other elements of that nature. Mr. Stewart stated that once design was completed the projects would be bid and then brought to the Board for approval prior to proceeding with the needed improvements. Preliminary construction estimates are 18 to 22 months. Work needs to progress timely to be able to capture the construction seasons and expedite the work and make the process more convenient for our customers. If there are delays in construction, that could drive some of the costs up. Mr. Stewart commented that OTA has been receiving extremely competitive bids and sees that trend continuing going forward. Timely award of the engineering design contracts coupled with the most recently approved authorization to move forward with the funding alternative will carry the Authority into the future. June 3, 2011 10288 Page 5. Mr. Kelly asked if it was anticipated to have any right-of-way acquisition. Mr. Stewart stated that currently, all mainline construction would take place to the middle, so there would not be a need for acquisition of right-of-way. Mr. Stewart noted that if any right-of-way needed to be purchased, it would be extremely limited and may be in the areas where sound walls needed to be placed. It would be very minute and an extremely small effort. Mr. Ridley commended former Director/Secretary Neal McCaleb for his forethought at the time of building the Creek and Kilpatrick that these facilities may need to be expanded in the future. There will be less inconvenience for the public while it is being constructed as well as saving tens of millions of dollars in construction. Mr. Ridley stated that it was imperative that OTA let these projects in January and February to take advantage of the construction sequences. He also stated that in the history of the OTA, this was the first time we have had to expand capacity. With our financial team, we will be able to restructure our current debt and have new debt in order to build this expansion without any toll increases for our customers. The motion carried by the following vote: YES: Burrage, Gibson, Adams, Hern, Love, Kelly Mr. Kelly commented that it was noteworthy to recognize that this Authority was about economic development.
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