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Alpha Xi Delta Fraternity C.A.R.E Alpha Xi Delta Fraternity C.A.R.E. Manual – Handbook for Risk Management Communication*Action*Responsibility*Education Alpha Xi Delta Fraternity Emergency Phone Numbers for Chapter Fire Department City Police Campus Police Ambulance Hospital Campus Health Center Other Chapter Advisor Name Phone Number Area Facilitator Name Phone Number Corporation President Name Phone Number Fraternity Headquarters Assoc. Director of Area Development – Area 1: Megan Horst, [email protected], 317.679.7301 Assoc. Director of Area Development – Area 2: Courtney Fluty, [email protected], 317.506.9206 Assoc. of Area Development – Area 3: Jenny Greyerbiehl, [email protected], 317.640.7810 Assoc. Director of Member Services – Kristy Baker, [email protected], 317.413.0534 Please see the next page for a listing of chapters in each area. Email: [email protected]; Web: www.alphaxidelta.org Willis HRH Insurance: Emergency Situations only: 866.601.1901 1 Table of Contents Emergency Phone Numbers............................................................................................ 1 Letter from the National President .................................................................................. 3 Importance of Risk Management.................................................................................... 4 FIPG ............................................................................................................................... 4 FIPG Member Groups ..................................................................................................... 4 ACTION Insurance Information..................................................................................................... 4 Certificates of Insurance ................................................................................................. 5 Contract Guidelines........................................................................................................ 6 Reporting Risk Management Violations........................................................................... 8 Risk Management Notification........................................................................................ 8 National Risk Management Support Team ...................................................................... 8 Chapter Risk Assessment................................................................................................ 9 RESPONSIBILITY Chapter Officer Responsibilities for Risk Management .................................................... 9 Alpha Xi Delta Policies Regarding Social Functions .......................................................... 10 Alpha Xi Delta Policies Alcohol..................................................................................................................... 12 Chapter Safety ......................................................................................................... 12 Hazing...................................................................................................................... 12 Illegal Drugs ............................................................................................................. 12 Paddles..................................................................................................................... 13 Online Posting .......................................................................................................... 13 FIPG Policies................................................................................................................... 13 Alcohol and Drugs.................................................................................................... 13 Hazing...................................................................................................................... 14 Sexual Abuse............................................................................................................ 14 Fire, Health and Safety.............................................................................................. 14 EDUCATION Common Questions Answered ....................................................................................... 14 Hazing and Your New Member Orientation Program ...................................................... 15 Examples of Hazing ........................................................................................................ 15 APPENDIX A. Sample Parental Notification ..................................................................................... 17 B. Waiver, Release of Liability and Indemnification ......................................................... 18 C. C.A.R.E. Contract...................................................................................................... 19 CRISIS INFORMATION Crisis Team Roles............................................................................................................ 20 Crisis Check List for Corporations and Chapters.............................................................. 21 Other Considerations...................................................................................................... 22 2 Dear Sister, Risk management is about caring, and most of all, it is about responsibility. Responsibility to yourself and to others. Every individual who chooses to become a member of Alpha Xi Delta has the responsibility to uphold the values and principles of the Fraternity at all times. As we reflect on our Fraternity Ritual and Symphony, we profess to C.A.R.E. about ourselves and about the well- being of others. Unfortunately, there are times when fellow Sisters do not live up to these ideals at the expense of those around them. That’s why we want to provide education and guidance regarding your central role in risk management. Alpha Xi Delta is providing this handbook because we C.A.R.E. about our members. We want you to have this information readily available. It provides education and guidance regarding emergency procedures for a variety of situations and the planning guidelines for social functions. You will find additional, similar information in your Corporation Manual and the Constitution and Bylaws; however, the chapter and its members are responsible for implementing Alpha Xi Delta's risk management policies as well as those on other matters. If the National Fraternity learns that a policy has been violated, it may discipline the chapter and members, including withdrawing the chapter's charter and suspending membership(s) in the Fraternity. This manual should help you identify dangerous situations and understand the potential consequences of your actions and the actions of others. Most importantly, you will be able to carry out your responsibility to take appropriate action should a situation arise that poses a potential risk management concern. The health, achievements and general well-being of each Alpha Xi Delta depend on your informed and responsible actions. I urge you to C.A.R.E. about yourself as well as the National Fraternity by making risk management a priority. Fraternally, Sandi Edwards Alpha Xi Delta National President 3 Importance of Risk Management Alpha Xi Delta cares about the health and well-being of our members. That’s why we strive to provide you with education and guidance so that you can make educated decisions about alcohol and substance abuse. This is all done under the umbrella of “risk management.” We are committed to providing education and support for your risk management efforts. All Alpha Xi Delta chapters and their members are responsible for implementing Alpha Xi Delta's risk management policies. We also support FIPG, Inc. in its efforts to educate men's and women's fraternities about risk management. FIPG FIPG, Inc. is a risk management consortium of men’s and women’s fraternities that have committed to education about risk management issues and a minimum risk management standard in their chapters. Alpha Xi Delta affiliated with FIPG in 1988 to further its efforts to educate members on risk management issues in cooperation with other fraternities and sororities. This means on many campuses a number of the men’s and women’s groups have the same or similar policies, making it easier to follow and enforce them at social events, thereby leveling the playing field. In addition, many campuses have adopted the FIPG policies as all-Greek social policies, meaning that all groups are to enforce the same policies. The FIPG manual, which includes the FIPG policies, can be viewed and downloaded at www.fipg.org. It is important to note that although Alpha Xi Delta is a member of FIPG, our policies may differ slightly and be more restrictive. Remember, in the case that Alpha Xi Delta’s policy is more restrictive, Alpha Xi Delta policies take precedence over FIPG policies. As a member of FIPG, Alpha Xi Delta adheres to all FIPG policies to the extent they are consistent with Alpha Xi Delta policies. We expect our chapters to support the efforts of IFC and Panhellenic or Greek councils to develop sensible policies to control the use of alcohol. Members of FIPG NIC Groups Kappa Alpha Sigma Alpha Mu Alpha Omicron Pi Alpha Chi Rho Order Sigma Nu Alpha Phi Alpha Delta Kappa Delta Rho Sigma Pi Alpha Sigma Alpha Gamma Lambda Chi Alpha Tau Epsilon Phi Alpha Sigma Tau Alpha Epsilon Pi Phi Gamma Delta Theta Chi Alpha Xi Delta Alpha Kappa Phi Kappa Psi Theta Xi Delta Delta Delta Lambda Phi Kappa Sigma Zeta Beat Tau Delta Gamma Alpha Sigma Phi Phi Kappa Tau Zeta Psi Delta Phi Epsilon Alpha
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