Notice of meeting and agenda Culture and Sport Committee 2.00pm Monday 20 March 2017 Dean of Guild Court Room, City Chambers, High Street, Edinburgh This is a public meeting and members of the public are welcome to attend Contacts Email: [email protected] / [email protected] Tel: 0131 529 4240 / 0131 529 4264 1. Order of business 1.1 Including any notices of motion and any other items of business submitted as urgent for consideration at the meeting 2. Declaration of interests 2.1 Members should declare any financial and non-financial interests they have in the items of business for consideration, identifying the relevant agenda item and the nature of their interest 3. Deputations 3.1 If any 4. Minutes 4.1 Culture and Sport Committee of 14 December 2016 (circulated) 5. Forward Planning 5.1 Culture and Sport Committee Key Decisions Forward Plan (circulated) 5.2 Culture and Sport Committee Rolling Actions Log (circulated) 6. Business Bulletin 6.1 Culture and Sport Committee Business Bulletin (circulated) 7. Presentations 7.1 Scottish Chamber Orchestra – presentation by Gavin Reid, Chief Executive 7.2 Hidden Doors Festival – presentation by David Martin, Creative Director 8. Executive Decisions 8.1 Culture Grants and Service Payments to Organisations 2017/18 – report by the Executive Director of Place (circulated) 8.2 Hunter’s Hall Project – report by the Acting Executive Director of Communities and Families (circulated) 8.3 King’s Theatre Capital Development Project – report by the Executive Director of Place (circulated) 8.4 Edinburgh Makar – Update and Extension of Term – report by the Executive Director of Place (circulated) 8.5 Makar’s Court – Proposed Additional Inscriptions – report by the Executive Director of Place (circulated) 8.6 Lauriston Castle – Forget Me Not Garden – report by the Executive Director of Place (circulated) 8.7 Service Payment to Edinburgh Leisure 2017/18 – report by the Acting Executive Director of Communities and Families (circulated) Culture and Sport Committee – 20 March 2017 Page 2 of 4 9. Routine Decisions 9.1 Citywide Culture Plan Update – report by the Executive Director of Place (circulated) 10. Motions 10.1 If any Laurence Rockey Head of Strategy and Insight Committee Members Councillors Lewis (Convener), Austin Hart (Vice-Convener), Booth, Cairns, Cardownie, Donaldson, Doran, Fullerton, Heslop, Milligan, Munro, Paterson, Shields, Burns (ex officio) and Ross (ex officio) Information about the Culture and Sport Committee The Culture and Sport Committee consists of 15 Councillors and is appointed by the City of Edinburgh Council. The Culture and Sport Committee usually meets every eight weeks. The Culture and Sport Committee usually meets in the Dean of Guild Court Room in the City Chambers on the High Street in Edinburgh. There is a seated public gallery and the meeting is open to all members of the public. Further information If you have any questions about the agenda or meeting arrangements, please contact Lesley Birrell/Louise Williamson, Committee Services, City of Edinburgh Council, Business Centre 2.1, Waverley Court, 4 East Market Street, Edinburgh EH8 8BG, Tel 0131 529 4240 / 0131 529 4264 email [email protected] / [email protected] . A copy of the agenda and papers for this meeting will be available for inspection prior to the meeting at the main reception office, City Chambers, High Street, Edinburgh. The agenda, minutes and public reports for this meeting and all the main Council committees can be viewed online by going to www.edinburgh.gov.uk/cpol. Webcasting of Council meetings Please note this meeting may be filmed for live and subsequent broadcast via the Council’s internet site – at the start of the meeting the Convener will confirm if all or part of the meeting is being filmed. Culture and Sport Committee – 20 March 2017 Page 3 of 4 You should be aware that the Council is a Data Controller under the Data Protection Act 1998. Data collected during this webcast will be retained in accordance with the Council’s published policy including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Generally the public seating areas will not be filmed. However, by entering the Council Chamber and using the public seating area, you are consenting to being filmed and to the use and storage of those images and sound recordings and any information pertaining to you contained in them for web casting and training purposes and for the purpose of keeping historical records and making those records available to the public. Any information presented by you to the Council at a meeting, in a deputation or otherwise, in addition to forming part of a webcast that will be held as a historical record, will also be held and used by the Council in connection with the relevant matter until that matter is decided or otherwise resolved (including any potential appeals and other connected processes). Thereafter, that information will continue to be held as part of the historical record in accordance with the paragraphs above. If you have any queries regarding this, and, in particular, if you believe that use and/or storage of any particular information would cause, or be likely to cause, substantial damage or distress to any individual, please contact Committee Services on 0131 529 4106 or [email protected] . Culture and Sport Committee – 20 March 2017 Page 4 of 4 Minutes Item 4.1 Culture and Sport Committee 2.00 pm, Wednesday, 14 December 2016 Present Councillors Lewis (Convener), Austin Hart (Vice-Convener), Booth, Cairns, Cardownie, Donaldson, Fullerton, Milligan, Mowat (substituting for Councillor Heslop), Munro, Paterson and Redpath (substituting for Councillor Doran). 1. Minutes Decision To approve the minute of the Culture and Sport Committee of 25 October 2016 as a correct record. 2. Key Decisions Forward Plan The Culture and Sport Committee Key Decisions Forward Plan was presented. Decision To note the Key Decisions Forward Plan for March 2017 to June 2017. (Reference – Key Decisions Forward Plan 14 December 2016, submitted.) 3. Rolling Actions Log The Culture and Sport Committee Rolling Actions Log updated to December 2016 was presented. Decision 1) To approve the closure of actions 7, 9, 11, 12 and 15. 2) To otherwise note the remaining outstanding actions. (Reference – Rolling Actions Log 14 December 2016, submitted.) 4. Committee Decisions – October 2015–October 2016 An update was provided on decisions taken by the Culture and Sport Committee which were not included on the Rolling Actions Log for the period covering October 2015 to October 2016. Decision 1) To note the position on the implementation of Culture and Sport Committee decisions as detailed in the appendix to the report by the Chief Executive. 2) To note that the next summary report would be presented to the Committee on 14 March 2017. (References – minute of the Culture and Sport Committee 30 November 2015 (item 5); report by the Chief Executive, submitted.) 5. Business Bulletin The Culture and Sport Committee Business Bulletin for December 2016 was presented. Decision 1) To note the information set out in the Business Bulletin. 2) To agree that a report be submitted to the next meeting of the Culture and Sport Committee detailing the outcome of the review of festive lighting provision. (Reference – Business Bulletin 14 December 2016, submitted.) 6. Travelling Gallery - Presentation Claire Craig, (Curator, Travelling Gallery) gave an overview of the history of the Travelling Gallery since its inception in 1978. The Gallery aimed to provide communities throughout Scotland with access to the arts. The Gallery gave schools and communities the opportunity to access, engage and enjoy art on their own doorstep. The focus was mainly on communities which did not have their own art galleries or cultural resources. The City of Edinburgh Council had been governing and supporting the Travelling Gallery since 1997. The Gallery also worked with other local authorities throughout Scotland as well as arts organisations. The presentation can be viewed via the link below: http://edinburgh.public-i.tv/core/portal/webcast_interactive/213113 Decision To thank Claire Craig for her presentation. 7. Edinburgh International Science Festival - Presentation Dr Simon Gage (Director, Edinburgh International Science Festival) gave a presentation on the work carried out by the Festival in promoting various fields of science across the world. The Festival had been founded by the City of Edinburgh Council and now incorporated many related festivals world-wide. The Festival’s main three areas of work were: Annual Science Festival Educational Programme International Programme Culture and Sport Committee – 14 December 2016 Page 2 of 7 The purpose of the Festival was to celebrate the existence of science and technology as part of mainstream culture and to inspire the next generation. The presentation can be viewed via the link below: http://edinburgh.public-i.tv/core/portal/webcast_interactive/213113 Decision To thank Dr Simon Gage for his presentation. 8. Imaginate Festival - Presentation Paul Fitzpatrick (Chief Executive, Imaginate Festival) gave a presentation on the development and work of Imaginate Festival. The Festival brought theatre and dance specially created for children and young people to communities in Edinburgh. 2017 was the 70th anniversary of the Festival and it had been re-branded the Edinburgh International Children’s Festival. This re-branding gave the Festival a clearer identity and it was hoped would result in greater engagement with the communities of Edinburgh and would also help towards aligning the Festival with other Festival organisations within the City. The presentation can be viewed via the link below: http://edinburgh.public-i.tv/core/portal/webcast_interactive/213113 Decision To thank Paul Fitzpatrick for his presentation. 9. Summer Festivals 2016 Highlights of the seven summer Festivals were provided.