AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
SHIRE OF KONDININ
NOTICE OF MEETING
Councillors: Please be advised that the next meeting of the KONDININ SHIRE COUNCIL will be held on Thursday, 22nd August 2019 at the Kondinin Shire Council Chambers, Kondinin WA 6367
2.00pm Informal Agenda Discussion 3.00pm Council Meeting
Mia Dohnt CHIEF EXECUTIVE OFFICER 14th August 2019
11 Gordon Street, KONDININ WA 6367 Tel (08) 98891006 Fax (08) 98891197 All communications to be addressed to the CHIEF EXECUTIVE OFFICER Email: [email protected] 1
AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
SHIRE OF KONDININ
DISCLAIMER
No responsibility whatsoever is implied or accepted by Shire of Kondinin for any act, omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conversations with Staff. Shire of Kondinin disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entities’ own risk.
In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of Shire of Kondinin during the course of any meeting is not intended to be and is not taken as notice of approval from Shire of Kondinin. The Shire of Kondinin warns that anyone who has an application lodged with Shire of Kondinin must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Kondinin in respect of the application.
Signed on behalf of Council
Mia Dohnt Chief Executive Officer
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AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
SHIRE OF KONDININ QUESTIONS FROM THE PUBLIC
Any member of the public wishing to participate in Public Question Time during Council or Committee meetings is welcome to do so; however, Council requires your name, address and written questions to be provided to the Chief Executive Officer.
NAME: ______
SIGNATURE: ______
ADDRESS: ______
TELEPHONE: ______MEETING/DATE:______
NAME OF ORGANISATION REPRESENTING (if applicable):
QUESTION:
Please see notes on Public Question Time overleaf.
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AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
SHIRE OF KONDININ QUESTIONS FROM THE PUBLIC
The Shire of Kondinin welcomes community participation during public question time. The following is a summary of procedure and a guide to completion of the required form. a. The person asking the question is to give their name and address prior to asking the question. b. Questions are to be directed through the chair, with the Presiding Member having the discretion of accepting or rejecting a question and the right to nominate a Councillor or Officer to answer. c. In order to provide an opportunity for the greatest portion of the gallery to take advantage of question time, questions are to be as succinct as possible. Any preamble to questions should therefore be minimal and no debating of the issue between the Gallery, Councillors or Officers is permissible. d. Where the Presiding Member rules that a member of the public is making a statement during public question time, then no answer is required to be given or recorded in response. e. Questions which are considered inappropriate; offensive or otherwise not in good faith; duplicates or variations of earlier questions; relating to the personal affairs or actions of Council members or employees; will be refused by the Presiding Member as ‘out of order’ and will not be recorded in the minutes. f. Where a member of the public submitting a question is not physically present at the meeting, those questions will be treated as an item of correspondence and will be answered in the normal course of business (and not be recorded in the minutes). g. Questions from members of the public that do not comply with the Rules of Question Time or do not abide by a ruling from the Presiding Member, or where the member of the public behaves in a manner in which they are disrespectful of the Presiding Member or Council, or refuse to abide by any reasonable direction from the Presiding Member, will be ruled ‘out of order’ and the question will not be recorded in the minutes. h. Answers to questions provided in good faith, however, unless reasonable prior written notice of the question is given, answers should not be relied upon as being totally comprehensive. i. Where a question (compliant to these rules) is raised and is unable to be answered at the meeting, the question shall be ‘taken on notice’ with an answer being given at the next appropriate Council Meeting. j. Public Question Time is set for a maximum period of 15 minutes, and will terminate earlier should no questions be forthcoming. k. To enable all members of the public a fair and equitable opportunity to participate in Public Question Time, each person shall be provided a maximum two minutes time limit in the first instance, in which to ask a maximum of two questions (whether these are submitted ‘in writing’ or ‘from the floor’). A question may include a request for the tabling of documents where these are relevant to an issue before Council. l. Questions to be asked at the meeting will be registered, and the priority for asking questions shall be firstly ‘questions on which written notice has been given prior to the meeting’ (that is, prior to 12 noon on the day immediately preceding the meeting) and secondly, ‘questions from the floor’. m. Should there be time remaining on the initial period for Public Question Time (i.e. 15 minutes) after all members of the public have posed their initial allotment of two questions, the Presiding Member will then allow members of the public to sequentially (in accordance with the register) ask a further two questions (with a two minute time limit) until the initial period for Public Question Time has expired. n. Any extension to the initial period for Public Question Time is to be limited to a period that will allow sufficient time for any remaining members of the public to ask their initial allotment of two questions.
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AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
Order of Business
1. DECLARATION OF OPENING /ANNOUNCEMENT OF VISITOR The Shire President Cr Meeking welcomed those present and declared the meeting open at pm.
2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE
3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
4. PUBLIC QUESTION TIME
5. APPLICATIONS FOR LEAVE OF ABSENCE
6. PETITIONS/DEPUTATIONS/PRESENTATIONS
7. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS
7.1 Minutes of Council Meeting – 27th June 2019 RECOMMENDATION Moved Cr Seconded Cr That the minutes of the Council Meetings held on 27th June 2019 be confirmed. CARRIED
7.2 Minutes of Council Meeting – 17th July 2019 RECOMMENDATION Moved Cr Seconded Cr That the minutes of the Council Meetings held on 17th July 2019 be confirmed. CARRIED
8. ANNOUNCEMENTS BY PRESIDING MEMBERS WITHOUT DISCUSSION
9 REPORTS OF COMMITTEES AND OFFICERS
9.1 Manager of Planning & Development Report 9.2 Finance Report 9.3 Manager of Works Report 9.4 CEO Report 9.5 EHO Report 9.6 Kondinin Medical Centre 9.7 Building Surveyor Report 9.8 Hyden & Kondinin Swimming Pool Manager’s Reports 9.9 Building Maintenance & Ranger Report
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AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
9.1 Manager of Planning and Development Report
9.1.1 MPD – Grants, Events and Projects Update
Grants Summary 2019 – 2020
Project Source of Funding Grant Shire Status / Comment Amount Contribution Completed and Acquitted Department of Both Grant Applications submitted to the Northam Offices of the DSR and the WDC Sport and respectively on Friday 16th September 2016. Recreation COMPLETED & FINALISED- The Shire have received the agreed $150,000 from the (Community Kondinin Community Recreation Council. Extension to $100,000 Sporting and COMPLETED AND ACQUITTED – The Shire have received the agreed $100,000 from Kondinin (DSR) Recreation the Department of Sport and Recreation. Community $775,000 Facilities Fund) & COMPLETED AND ACQUITTED – The Shire have received the agreed $185,000 from Recreation $185,000 Wheatbelt the WDC. Final audit report has been received from auditors and submitted to the Centre (WDC) Development WDC. Commission Total project cost is $1,172,764. (Regional Grants Round) Currently waiting on Rick Wilson MP for suitable dates for the opening of the upgraded facility with grant providers. Revegetation Approved and In Progress of Kondinin The 1053 seedlings have been planted around the Kondinin Sports Ground and growing well. Sports Ground NRM Community $1,000 plus in- Bush Tucker plants have been planted at the Kondinin Community Garden. Money remains Surrounds and $2,320 Stewardship Grant kind to plant additional Bush Tucker Plants and to install identification tags for these plants which Kondinin is currently being arranged. Acquittal for this grant is not until October 2019 following a Community monitoring period to see how the plants take to their new environments. Garden Approved and In Progress Department of Grant Agreement from the Department of Transport has been signed. Site visit held on 30th Hyden Shared Infrastructure (WA $50,000 $50,000 July 2019 with Shire Administration, Councillors and adjacent land owners. Community Bike Paths Bike Network survey prepared and circulated for confirm specifications for surface treatment and Grant) location of footpath. Comment period closed on 12th August 2019 with a total of 23 surveys 6
AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
submitted. MOW to arrange quotations from suitable contractors to progress project following collation of community surveys. Submitted Karlgarin Grant submitted on the 15 May 2019 for infrastructure and associated historical Centenary Lotterywest $52,000 $30,000 interpretation and signage and video recording for the Karlgarin Centenary 2020. Karlgarin 2020 Progress Association committed $12,000 towards the project. Outcome expected by August 2019. Department of Submitted Karlgarin Sport and Cultural Grant submitted by the Shire on the 5th August 2019 on behalf of the Karlgarin Country Country Club Industries (U-15K $8,679 $2,200 Club to engage emerging mural artist, Lara Ford to create a community mural to be painted Community Cultural and the on the eastern wall of the Karlgarin Country Club. Outcome expected by September 2019 Mural Arts Grant) with the view of artist commencing work on the 7th September 2019. Submitted Anzac Day RSL / Lotterywest $800 $700 Grant submitted on the 29th July 2019 towards gunfire breakfast, wreaths and advertising 2020 ` for Anzac Day in 2020. TOTAL $398,799 $858,900
Events Summary
AUGUST 2019 ACTIVTY OVERVIEW AUDIENCE 30th August 2019 Shows on the Go – Erth’s Buses and Private Vehicles leaving from Hyden and Kondinin Primary Schools to K-2 children at Hyden and Dinosaur. meet for lunch and then attend Shows on the Go Performance ‘Erth’s Dinosaur’ Kondinin Primary School and at Lake Grace Town Hall. Thank you to Vanessa Spurr for agreeing to drive her teachers. school bus to take some of the Hyden students and Ellen Valenta, Steve Werth and Sarah Baden-Powell for also assisting in the transport. SEPTEMBER 2019 18th September WBN Business After Hours Co-event with Hyden Community Resource Centre for businesses across the Local Businesses from across the 2019 Shire. Presentations to be provided by Caroline Robinson on WBN. Event to be Shire held after the September Council Meeting in Hyden. Individual invites to be sent to local businesses across the Shire.
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AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
Community Development Project Summary
Project Status Kondinin Community ON GOING - Work currently being undertaken to convert former cricket pitch area to a ‘Tasting Plate’ with a variety of local native flowering Garden plants. Grady and Lesley from Kings Park are coming to Kondinin on the 19th August 2019 following the Roe Tourism Meeting to view site and provide feedback. A preliminary plant list has been prepared by local seed collector Jean Sloan and a quote for landscaping and planting has been received from Reality Landscapes. Looking to commence work following meeting with Kings Park in August 2019. Wave Rock IN PROGRESS –At its Ordinary Meeting on the 20th June 2018 the Council adopted the amended Wave Rock Improvement Plan 2018 – Improvements 2021 subject to budget funding. The Bush Tucker Garden has been incorporated as part of improvements to Wave Rock and the Shire Administration has engaged a consultant to prepare a concept plan as the basis for applying for grant funding. Recent feedback from the consultant indicates that the plan is progressing well. Once a draft Concept Plan has been completed it will be consulted with the community and key stakeholders. Upgrades to the business signage on entering Wave Rock to be further investigated and contact to be made with local businesses in the coming months. Meeting scheduled with the consultant on 19th August 2019. Hyden Streetscape IN PROGRESS – Concept Plan adopted by Council at its Ordinary Meeting on the 20th December 2017. Upgrades to Coronation Park have Project for 2022 largely been completed, but options for improved shade sails and possibly a flying fox are currently being investigated. During the Centenary 2019/2020 financial year focus to be on upgrades to shared pathway along Marshall and McPherson Streets as per the Department of Transport Grant agreement and upgrade surface and kerbing of slip road along the northern side of Marshall Street in front of Hyden IGA, Bower Birds and Primaries as supported by Council at its Ordinary Meeting on the 17th July 2019. Site meeting held with land owners and Councillors on 30th July 2019 to discuss proposal and community survey circulated with options in relation to the preferred surface treatment and route of the pathway and the surface treatment of the Marshall Street slip road. The surveys closed on the 12th August 2019 with 23 surveys received as summarised below. Results of the survey to inform specifications in the quotations to be sought for preferred supplier of works to be undertaken. SUMMARY OF COMMUNITY SURVEY RESULTS FOR MARSHALL STREET UPGRADES (Total Number of Surveys Received = 23) Question 1 Option 1 = 3 Option 2 = 10 Option 3 = 9 Preferred Outcome: Option 2 (Re-surface footpath from IGA to CWA with brick stencil on footpath and grey concrete for crossovers) Question 2 Option 1 = 8 Option 2 = 9 Option 3 = 6 Preferred Outcome: Option 2 (Re-surface Marshall Street slip road with black asphalt and white lines marked for parallel parking). Question 3 Option 1 = 8 8
AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
Option 2 = 16 Preferred Outcome: Option 2 (Line mark in front of Town Hall with angle parking extending from ACROD Bay (approx. 19 bays) Question 4 Option 1 = 13 Option 2 = 8 Preferred Outcome: Option 1 (Extend dual use pathway in front of Hyden Hotel and Motel inside line of existing power poles with grey concrete Question 4 Option 1 = 12 Option 2 = 7 Preferred Outcome: Option 1 (Extend pathway inside of the Travel Stop lot boundary and existing garden bed (subject to written agreement with landowner) *NB – some surveys did not have answers to all questions.
Investigations also to be undertaken into erecting banners, new bins and planter boxes along Marshall and McPherson Streets as per the Hyden Revitalisation Plan once re-surfacing works completed. Karlgarin Streetscape IN PROGRESS – Sub-Committee now meeting on a regular basis. A project plan, associated draft budget and application to Lotterywest Project for 2020 was submitted on 15th May 2019, which Committee actioning in liaison with key stakeholders. Council committed $30,000 towards the Centenary project at its Ordinary Meeting held on the 17th April 2019. The Shire have engaged Mike Fletcher to prepare a professional video to premiere at the centenary weekend on the 10th and 11th October 2020. Save the Date Flyers and Community Plaque Forms are currently being completed to circulate to past and present Karlgarin residents. Regular community mapping working groups are being held to finalise list of all past and present owners of farm and town lots in Karlgarin. MPD typing up the lists and cross-referencing map lists with past and present rate databases before finalising. Huge thank you to Karlgarin community members who have been volunteering a lot of time to work on the maps and the centenary event. Merchandise options are also being worked through. Roe Tourism ON GOING – New website http://www.roetourism.com.au/ is now live to promote Roe Tourism together with the Facebook Page – Pathways to Wave Rock which advertises both Member Shires and Associate Members on a regular basis. Currently progressing the Roe Tourism Strategic Plan to provide a stronger framework to direct Roe Tourism into the future. Advertising on Waste Bins supported by member shires and is currently being progressed. Meeting in Corrigin on the 19th August 2019. AGM to be held in Hyden in October 2019. Extension of Hyden The Shire’s CEO and MPD attended a meeting of the Hyden Sports Council on the 2nd July 2019 to discuss their plans for the proposed Recreation Centre extensions to the Hyden Recreation Centre. The current proposal comprises extending the building approximately 14 metres north to accommodate additional storage, gymnasium, umpires room and change rooms. Discussion ensued at the meeting on scope of works, tree removal, upgrading utilities (in particular water) funding options and requirements and the process from here. It was determined that the Hyden Sports Council proposal would be submitted to Council once updated on the CAD drawing and then once received the Shire’s Administration will arrange a project brief and seek quotations from suitably qualified practitioners to prepare detailed plans and a
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AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
quantity surveyor to move the project forward. At the time of writing report no further correspondence has been received from the Hyden Sports Council.
Town Planning Projects and Matters Update
Project/Matters Status Subdivision Lots 42, 24499 and 1 Nicholls See Item 9.2.2 for more information on this matter. Street, Kondinin Graham Rock Reserve See Item 9.2.3 for more information on this matter. Reserve 18735 (Lot 3173) on Plan 32316 No. 36 (Lot 38) Cook, Street, Kondinin The Shire’s Environmental Health Officer, Building Surveyor, Acting CEO and Manager Planning and Development met with the owners/applicants on Thursday 1st August 2019 to discuss a way forward on the transportable buildings that have been erected at No. 36 Cook Street, Kondinin. The matter of the asbestos is being followed up with damaged panels being sealed and/or removed in the coming weeks. Three options for the land use were discussed being; a Bed and Breakfast; Single Residential Dwelling; or a Motel, and a follow up email sent to the land owners with more on the various options available. The Shire’s Administration will continue to work with the land owners to assist in ensuring that appropriate planning and building approvals are achieved. At this point in time the owners have met with their obligations to Council by informing the CEO in writing on the 8th July 2019 reasoning of the transportable buildings being installed on site and we await the necessary planning documentation to be submitted by October 2019.
RECOMMENDATION Moved Cr Seconded Cr That Council Receive the Manager Planning and Development’s update on Grants, Events and Projects; CARRIED
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AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
9.1.2 Purchase and Subdivision of Part Lot 22449 Graham Street, Kondinin
Applicant: Shire of Kondinin Author: Manager Planning and Development Date: 5th August 2019 Attachments: Proposed Subdivision Plans Aerial Plan Subdivision Fee Proposal Letter of Consideration from Owner of Lot 1 Valuation dated 9th July 2019 Letter of Acceptance from Owner/s of Lot 22499
Disclosure of Interest: Nil
SUMMARY The Shire’s Administration have been in liaison with the owners of both Lot 22449 and Lot 1 Graham Street, Kondinin to discuss a way forward in progressing the subdivision of Lot 22449 to enable the expansion of the Shire’s Lot 42 so as to formalise the boundaries of the Shire’s existing water storage dams which currently encroach onto a portion of Lot 2249 and are zoned ‘public purpose’. This proposed subdivision will also enable the expansion of Lot 1 recently purchased by Kondinin Building Services to incorporate the area they currently occupy as a service yard into one larger lot zoned ‘general industry’ and result in the residual arable farm land portion of Lot 24499 zoned ‘Rural’ south of the railway reserve to remain with the current land owners.
In order to progress the matter this report is seeking Council consideration to purchase 0.9400 hectares of Lot 22449 valued at $7,400 (excl. GST) and to cover 50 percent of the subdivision administration fees with Kondinin Building Services.
COMMENT Discussions over the land tenure and lot configuration for this portion of Lot 22449 north-west of the railway reserve was first initiated almost 20 years ago and a conditional subdivision approval was issued by the Western Australian Planning Commission on the 10th August 2004. The conditions of this subdivision approval proved cost prohibitive and were not met within the 3 year prescribed time frame, resulting in the approval lapsing. Since this time, Kondinin Building Services have purchased Lot 1, the site of the former shearer’s quarters addressing Graham Street (Williams-Kondinin Road), which has enabled Kondinin Building Services the potential to incorporate and purchase the portion of Lot 22449 in which they currently occupy for their service yard to create a new 3 hectare lot zoned ‘general industry’ with a main road frontage and necessary utilities already in place.
Land Purchase This time, the main reason the Shire have become involved in the matter is to formalise the boundaries of its existing water storage dams which currently encroach on a portion of Lot 22499. To enable this, the Shire’s Administration engaged LMW to undertake an independent valuation on the portion of Lot 24499 (0.9400ha) which currently comprises the Shire’s third town dam (zoned public purpose) and surrounding remnant vegetation (zoned general industry) as shown in yellow on the proposed subdivision plans attached. Subject to the qualifications and assumptions contained within the Valuation Report as attached to this Agenda Report, the Market Value of Lot 22499 Graham Street, Kondinin as at 9th July 2019 has been assessed at $7,400 (excl. GST). The valuation was provided to the current owners of Lot 24499 of which they accepted the valuation in writing to the Shire’s Acting Chief Executive Officer dated 30 July 2019.
Subdivision In liaison with the Shire of Kondinin, Kondinin Building Services have sought a quotation from Peter Gow Licensed Surveyors for the proposed subdivision application of Lots 1, 42 and 22499 Graham Street, Kondinin as attached to this Agenda Report and summarised as follows:
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1. Application to the Western Australian Planning Commission $4413.00 2. Preparation and Lodgment of Deposited Plans and addressing conditions $6690 3. Application for new titles $1000
TOTAL COST; $12,103
If the Shire were to cover 50 percent of these fees with Kondinin Building Services we would be expected to pay approximately $6,051.5. Kondinin Building Services have submitted this consideration to Council in writing as attached to this Agenda Report.
In conclusion, it is recommended that Council support the Officer’s Recommendation as this proposal presents a good opportunity for the Council to reconfigure an important industrial area of town by formalising the boundaries of the Shire’s existing water storage dams whilst also facilitating the creation of a dedicated 3 hectare industrial lot which will have access to a major road and utilities with local term benefits to boosting and sustaining industrial growth in town.
STATUTORY ENVIRONMENT Local Government Act 1995 Shire of Kondinin Local Planning Scheme No.1
POLICY IMPLICATION Nil
FINANCIAL IMPLICATIONS The purchase of the land ($7,400 exc. GST) can be accommodated in the Kondinin Sporting Precinct Account in the 2019/2020 financial year; The $6,051.5 subdivision fee can be accommodated within Consultancy Services Account in the 2019/2020 financial year.
STRATEGIC IMPLICATIONS Shire of Kondinin Community Strategic Plan 2016 – 2026
1.2 A growing, diverse and dynamic community
1.2.1 Facilitate equitable access for residents to services and facilities across the Shire 1.2.3 Increase land supply for residential, commercial and industrial opportunities that can be released quickly to the market 1.2.3 Create aesthetically attractive and vibrant towns within the Shire
RECOMMENDATION Moved Cr Second Cr That Council: APPROVES the use of the Common Seal to certify (an agreement or standard land transfer document) for the purchase of Part Lot 22499 (0.9400 hectares) on Deposited Plan 225551 Graham Street, Kondinin at the valuation market rate of $7,400 (excl. GST) as per the independent valuation undertaken by LMW as accepted by all four tenants in common in a letter dated 30th July 2019; and APPROVES the contribution of a 50/50 split share of the subdivision administration fees with Kondinin Building Services up to $8000 for the proposed subdivision application for Lots 22449, 1 and 42 Graham Street, Kondinin. CARRIED
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9.2.3 Graham Rock Reserve – Water Harvesting Proposals
Applicant: Shire of Kondinin Author: Manager Planning and Development Date: 9th August 2019 Attachments: Proposal # 1 – Harvest Rainwater from Graham Rock Proposal # 2 – Apply for Bore Easement on Graham Rock Reserve Landcare Technician Report dated 25th July 2019 Photographs Aerial Map
Disclosure of Interest: Nil
SUMMARY Correspondence has been received from property owners, C Nicholl & Co, seeking consideration from Council on options to access water from Graham Rock Reserve to utilise for farming purposes on their adjacent landholdings which do not have access to Scheme Water. The Reserve 18736 is a Class ‘A’ Reserve vested in the Shire of Kondinin, under the Responsible Authority of the Department of Planning, Lands and Heritage with a Management Order gazetted in 2017 for ‘Landscape Protection’. The purpose of this report is for Council to consider the options presented by C Nicholl & Co and determine if they are in favour of pursuing the matter any further.
COMMENT
Background /Historical Context Graham Rock Reserve is located approximately 20km east of Hyden and is bounded to the north by two crown reserves comprising native bushland and the salt channel system, and to the south by farmland. The reserve itself is quite picturesque and comprises native vegetation, the large granite outcrop itself which has been partially dammed on its southern side, and a small camping area. The reserve was first gazetted in 1924 and was vested in the State Government for the purpose of ‘water and conservation of flora and fauna’ until 2017 when the vesting orders were transferred to the Shire of Kondinin for the purpose of ‘landscape protection’. This was at the request of the Department of Lands who maintained that the Reserve was surplus to the requirements of the Department of Water and that the then Department of Parks and Wildlife (DPaW) advised that due to significant community opposition to their management of the Reserve that an alternative management body be sought. The matter was tabled at an Ordinary Meeting of Council held on the 14th June 2014 where Council resolved: ‘to advise the Department of Lands that it is prepared to accept the management of Reserve ‘A’ 18735 and requests that the purpose of the reserve be changed to “landscape protection”.
Over the years the site has been frequented by locals, farmers and tourists with some minor infrastructure installed including the rock wall built on the southern side of the rock to create a dam to harvest water, which has been re-constructed several times most recently in 2010 by the Hyden Landcare Group.
With the lack of surface run off and ground water, granite outcrops across the Wheatbelt have been widely used for water supply development with storage reservoirs. Similarly bores, wells and soaks have been developed adjacent to many granite outcrops (Laing IAF & Hauck EJ 1997 – Water Harvesting from Granite Outcrops in Western Australia cited in Journal of the Royal Society of WA) indicating that the two proposals presented by C Nicholl & Co are certainly not uncommon to the locality. The difference perhaps here is that the area proposed to be harvested is vested in the Shire, the amount of water to be harvested is relatively small and the proposed access to the water by the proponents is limited to private adjacent land owners of the Reserve.
Following a site meeting held on the 16th July 2019 with the proponents of this proposal and the Shire’s Technical Officer, Ian Holland; Works Manager, Mark Burgess and Manager Planning and Development, Tory
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Young to discuss the proposals, C Nicholl & Co presented their two preferred options to the Shire for consideration as shown as attachments to this Agenda Report. The Shire has sought local advice from a Landcare Technician and examined the proposals in more detail to assist the Council in determining how they wish to approach the matter as outlined below.
Licences and State Agencies Contact has been made with the Department of Water and Environmental Regulation to confirm that the subject property Reserve 18736 is not within a designated Proclaimed Area and therefore under the Rights in Water and Irrigation Act 1914 no licences are required for either of the two proposals presented by the proponents.
Contact has also been made with both the Department of Planning, Lands and Heritage the responsible agency for the reserve and the Department of Conservation, Biodiversity and Attractions, who both affirmed the reserve was now vested in the Shire of Kondinin and the main purpose was ‘Landscape Protection’. Following the outcome of this matter by Council the Department of Planning, Lands and Heritage will be advised accordingly.
Community Standpipe An analysis of the site, the potential water to be harvested from Graham Rock and the availability of alternative standpipes in relative close proximity of the proponent’s property has indicated that for the Shire to install a community standpipe would not be viable in this situation. It was also noted that given both the topography of the rock as well as the aesthetics of the existing environment extending the height of the dam wall was not considered appropriate.
If the Shire however wished to investigate a community standpipe that draws water from a bore, it is recommended that the Shire engaged a suitably qualified practitioner to undertake a hydrological report to inform if the drilling of bores on the Reserve would be appropriate.
Catchment Calculations The Annual rainfall for Graham Rock Reserve has been estimated as an average of at 300mm per year, with the Dam capacity 55,000L, 55kL; the Dam catchment area 25,500m2, (2.5ha); and the Catchment yield 5,625,000L annually, 5.625ML/year. Based on this average rainfall and dependent on how quickly the water could be pumped during a rain event, the dam could be re-filled approximately 100 times per year.
Based on these assumptions, the Landcare Technician has also prepared the following more detailed analysis:
Calculation of water harvesting using rain tank supply formula from Farm Water Supply Assessment rating information as follows:
Formula 10th percentile average annual rainfall x threshold x roof area = kilolitres per year 1000 Graham Rock calculation 300mm x .75 x 25000m2 = 5625kL per year 1000
Tenth percentile rainfall isohyet for Hyden is 225mm. Average annual rainfall from BOM of 300mm was used for calculation.
Calculation using 10th percentile average annual rainfall of 225mm would equal 4218kL per year.
Catchment area of the rock which will drain to the dam is 2.5ha. Dam capacity is 55kL.
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Threshold is the percentage of rainfall which will run off catchment surface. Tin roof is rated at 80% runoff, but 75% runoff value was used to factor in cracks in granite cracks; soil patches holding water; and abundant lichen cover which will absorb and slow runoff. The first 5mm of large rainfall events will be soaked up by the rock crevices and the lichen.
The catchment area can yield 5625kL of runoff per year but the 55kL dam may not be able to store all the water available at each rainfall event due to small storage capacity, even if emptied prior to each rainfall event.
Example 25mm of rain 25mm x .75 x 25000m2 = 468kL 1000 25mm of rain will yield 468kL of water from the 2.5ha catchment.
The dam can only hold 55kl, pumping may not keep up with water flowing into the dam in heavy rainfall and storm events, i.e. 400kl of water would have to be moved within the time all the rain runs into the dam.
As an example, to move the water, a 5.5hp, 2” inlet, petrol powered water pump will pump (450L/min), 27kL/hour, taking 15 hours to move 400kL of water.
Proponents Preference 1 – Harvest Rainwater from Graham Rock and Re-direct Water to Adjacent Farm Land
Key Elements
This proposal comprises the following key elements:
C Nicholl & Co would draw water from the existing dam erected on the south side of Graham Rock through an aboveground pipe to tanks on their property either to existing tanks on Lot 2140 directly south of the Rock or building new tanks on Lot 1480 to the east of the Rock; During rainfall events C Nicholl & Co would arrange for a pump to be temporarily located near the existing dam to pump the water into a tank on the adjacent farm property;
Additional Information and Considerations
Elevation 334m at dam, 349m at existing tanks on Nicholl’s farm = an increment of 15m Pipe would need to be above ground on site of Reserve to minimize vegetation damage Proposal may result in reduction in the seasonal runoff that supports fringe vegetation, including orchids on shallow aprons Wildlife dependence on water, mainly frogs reproducing in winter wet area Restrict vehicle access from carpark to soil apron southern side of rock to protect orchid habitat Potential impact on recreational area for locals and tourists Restrict access to spray vehicles or nurse tanks pumping directly from the dam to prevent risk of chemical damage to vegetation and soil contamination Remnants of bushland, such as Graham Rock Reserve are important ecological islands containing species of flora and fauna once widespread now confined to small remnants across the Wheatbelt Consider incorporating a non-return valve to prevent contaminated water returning to the dam Consideration as to whether cost of pipe ($220 per 200m), pump, running costs and labor time is feasible for the amount of water available to the land owners when there is access to standpipes within a 10km vicinity of property. The Shire of Kondinin have a responsibility to the broader community to manage vested reserves in the best interests of the whole community.
Proponents Preference 2 – Apply for Bore Water Easement on Graham Rock Reserve
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Key Elements C Nicholl & Co proposes to apply for a bore easement under the Transfer of Lands Act 1893 on Graham Rock Reserve C Nicholl & Co proposes to perform test holes to check the existence of suitable ground water within Graham Rock Reserve If exploration holes find suitable water on Graham Rock Reserve, C Nicholl & Co propose to develop the test hole into a bore to use in their farming operations.
Additional Information and Considerations
Although Graham Rock is elevated, the area forms part of the Camm River palaeochannel, saline ground water will extend wider than the visible surface channel (Groundwater Trends in Agricultural Areas of Western Australia cited in https://www.agric.wa.gov.au) Groundwater bores in the Camm catchment have yielded 3000mS/m, equivalent of sea water (Waterway Assessment of the Camm River: Lockhart river confluence to Hyden (cited in https://www.water.wa.gov.au) Previous test bores on nearby farm have produced saline water as advised verbally and in proposal attached to Agenda Report from C Nicholl & Co. Drilling test bores may create risks allowing hypersaline and acidic ground water to surface and pollute the area. Hydrological survey will confirm chance of underground aquifer and would be recommended before any test drilling undertaken Verbal feedback from the Department of Water and Environmental Regulation on 12th August 2019 indicated that area appears saline and unlikely to draw water suitable for stock or broad acre spraying Shire of Kondinin have a responsibility to the broader community to manage vested reserves in the best interests of the whole community.
CONCLUSION Based on the information provided, the proponents Preference 2 to create an easement and drill bores on Graham Rock Reserve was not considered appropriate given the limited substantive evidence presented in support of sufficient fresh water being located, together with the unwanted precedent of a private landowner obtaining exclusive access to water on a site vested in the Shire. Notwithstanding this, considering the value and relative scarcity of fresh water, in the longer term the Shire could look to consider engaging a suitably qualified practitioner to undertake a hydrological survey and report to inform if the drilling of bores on the Reserve would be a viable option for the Shire to pursue that would be accessible to the whole community.
In terms of Preference 1, Council is to weight up the pros and cons and consideration of alternatives to determine if they wish to support this proposal presented by the proponents. As outlined above, there is relatively little water that can be obtained from the dam at any one time and will be dependent on the storage facilities available to the adjacent landowner and the time and effort that can be set aside by the adjacent landowner to collect the water. An alternative and more efficient method of obtaining additional water would perhaps be from Allen Rocks Bore which can be carted in higher volumes and stored on the owner’s property. The purchase of any additional storage water tanks could be applied through the Department of Water’s Farm Water Rebate Scheme.
In addition to this, there are broader considerations from a Council’s perspective including their responsibilities in managing, conserving and protecting a local reserve that is frequented by the local community and tourists alike.
Notwithstanding this, should Council wish to provide exclusive access to C Nicholl & Co to harvest water from Graham Rock Reserve, the Officer’s Recommendation is for this to be considered for a three year trial period subject to a series of conditions to ensure that the Shire vested Reserve is managed appropriately and closely
16 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019 monitored during this time. At the conclusion of the three year trial period the situation can be reassessed and the arrangement be discontinued or extended at the discretion of the Council.
STATUTORY ENVIRONMENT Rights in Water and Irrigation Act 1914 Rights in Water and Irrigation Regulations 2001 Lands Administration Act 1997 Transfer of Land Act 1863
POLICY IMPLICATION Nil
FINANCIAL IMPLICATIONS If Council wish to support the proponents Preference 1 costs of approximately $1000 per annum over 3 years would be required to engage an appropriate practitioner to monitor the site. Council shall also cover the cost of a sign on site outlining the pilot program being undertaken.
If Council wish to support the proponents Preference 1 All infrastructure costs are to be borne by C Nicholl & Co.
STRATEGIC IMPLICATIONS
Shire of Kondinin Community Strategic Plan 2016 – 2026
3.2 Integrated approach to resource management and sustainability
3.2.1 Plan for water conservation, reuse and efficiency, water catchment and storage 3.2.2 Sustainable waste management focusing on waste minimisation, infill sewerage in all three communities and resource recovery 3.2.3 Encourage the community to participate in programs that enhance the environment 3.2.4 Minimise waste, maximise recycling and educate the community on sustainable environments
RECOMMENDATION Moved Cr Second Cr That Council:
1. SUPPORTS Preference 1 submitted by C Nicholl & Co to harvest water from Graham Rock Reserve subject to the following conditions: (a) The Approval is for a three (3) year trial period commencing on 1st October 2019 with the option for extension at the discretion of the Council; (b) All infrastructure located on the Graham Rock Reserve 18736 shall be temporary and all costs of the infrastructure be borne by C Nicholl & Co; (c) The proposed pipe shall run direct to the existing tanks on adjacent freehold Lot 2140; be no more than 50mm in width and be laid above ground to minimize damage to vegetation; and shall incorporate a non- return valve to prevent contaminated water returning to the dam; (d) The proposed pump is to be removed from the site immediately following each individual use; (e) Spray Vehicles, Nurse Tanks or similar are not permitted to be used to pump water directly from dam on any occasion; (f) Vehicles are not permitted access to the carpark to soil apron on southern side of rock; (g) C Nicholl & Co shall record the amount and frequency of water pumped from the dam and submit the information to the Shire on an annual basis; (h) The dam shall not be emptied via pumping in full on any occasion; and
17 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
2. AUTHORISES THE CHIEF EXECUTIVE OFFICER to engage a suitably qualified practitioner/s to undertake regularly monitoring of the site and reporting to Council every 6 months during the 3 year approval period to determine the level of impact of the water harvesting to inform the extension of the approval period; and
3.AUTHORISES THE CHIEF EXECUTIVE OFFICER to erect a sign on site advising the public of the three year trial period being undertaken; and
4. DOES NOT SUPPORT Preference 2 submitted by C Nicholl & Co to apply for an easement and subsequent bore/s to be installed at Graham Rock Reserve.
CARRIED
18 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
9.2 FINANCE REPORT
9.2.1 2019/2020 Annual Budget Adoption
NAME OF APPLICANT: Shire of Kondinin AUTHOR: Manager of Finance DECLARATION OF INTEREST: Nil DATE: 14th August 2018 ATTACHMENTS: Statutory Budget 2019/20 Differential Rates Approval
SUMMARY To present to Council the Shire of Kondinin’s 2019/2020 Annual Budget for formal adoption.
BAKGROUND In accordance with the Local Government Act, 1995, Section 6.33(3) the Shire of Kondinin in its meeting held 19th June 2019 passed a resolution to apply to the Minister for Local Government for approval to levy a Differential Rate more than double the General rate in respect of UV Mining Tenements. The following resolutions was resolved at the meeting on that date -
RESOLUTION 3385 Moved Cr Lynch Seconded Cr Jones That Council 1. Apply to the Minister for Local Government pursuant to Section 6.33(3) of the Local Government Act, 1995 seeking approval to apply the differential rate of 29.1498 in respect of (UV) mining tenements, advising the Minister of Council’s decision to not change the proposed rate in the dollar because Council considered the submission from MMTS and deemed the rate in the dollar increase for the mining tenements concerned to be minimal and within the ratios of the Long Term Financial Plan.
The above resolution recommended an average rates yield increase of 3.5% in line with the adopted Long Term Financial Plan.
OFFICER’S COMMENT The Corporate Business Plan (CBP) and other statutory plans in line with the Long Term Financial Plan have been the basis in the preparation of this budget.
At the last Budget Workshop held on the 25th July 2019 Capital and Major Items included and discussed in the Draft Budget are as follows: o Roads Construction Project (R2R $101,284 increased)- expected grants $951,268 $1,597,005 o Footpath Improvements (added $40,000 per MOW) – expected grants $50,000 $ 140,000 o Replacement of 2011 John Deere 670G (KN65) – trade-in estimate $110,000 $ 330,000 o Replacement of 2013 Howard Porter S/T (KN2106) – trade-in estimate $10,000 $ 100,000 o Replacement of 1998 Volvo L70C 4 Wheel Loader (KN68) – trade-in ≈ $40,000 $ 120,000 o Lease Trucks (KN62, KN77, KN58, KN89 & KN59) – annual commitment $ 136,252 o Replacement of 2014 Mitsubishi Canter (KN60) – trade-in estimate $10,000 $ 55,000 o Funding for Plans, Consultants Reports, and Construction of Hyden Rec Centre Extn $ 200,000 (Transfer from Hyden Recreation Centre Reserve $150,000) o Visitors Centre Building Hyden $ 100,000 o Wave Rock Improvements $ 50,000 o Karlgarin Centenary Project $ 85,000 o Karlgarin Hall Painting $ 5,000 o Hyden Hall Curtains $ 7,000 o Hyden Daycare Building (ReRoof) $ 20,000
19 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019 o Purchase of Marque $ 20,000 o Karlgarin Oval Fence, line ceiling $ 5,000 o Sports Courts Reseal $ 20,000 o Wash down bay/ablutions (removed $30,000-added to Footpaths per MOW) 0 o Land purchase for water supply dam (added per MPD recommendation) $ 10,000 o Kondinin Oval Reticulation $ 100,000 o 4x Admin Vehicles replacement (trade-in estimate $132,000) $ 180,000 o Purchase of Disaster Recovery Camera $ 20,000 o New Synergy Modules (Records, Remittances) $ 30,000 o 4x Shire Houses Painting & Floor coverings replacement $ 30,000 o Housing Reserve Fund $ 50,000 o Tourism Reserve Fund (Wave Rock Infrastructure as per Council Policy 8.1.12) $ 32,526 o Hyden Recreation Centre Reserve $ 100,000 o Plant Replacement Reserve $ 100,000 o Landfill Reserve (per Council Resolution 2672, 10/02/16) $ 5,000 o Shire Community Grants (incl recurring annual contributions) $ 110,842
Capital Projects overall totals can be seen on page 54 of the Draft Budget.
During the above budget discussion, the Manager of Works commented that the Footpath budget should have been estimated to be up to $150,000 and not $100,000 so that not including grants Kondinin and Hyden would both have an allocation. Together with the Manager of Planning and Development, the draft budget line items have been reconsidered and it was decided that the Wash down bay/ablutions budget (not a priority) of $30,000 should be moved to Footpaths, $10,000 should be budgeted for Land purchase for water supply dam (as discussed by MPD to Council). The $20,000 difference was drawn out of General Road Maintenance budget as recommended by Manager of Works.
The opening cash position carried forward into the budget consists of $1,151,326 advance Grants Commission allocation for 2019/20 and a surplus of $267,596 after taking into account the accruals processed prior to the final printing of the 2019/20 draft budget for adoption.
Council will notice that within the Statement of Comprehensive Income by Nature or Type and by Program that an operational loss is predicted within the 2019/20 budget year. This is not unexpected, as this has been amplified by the advance (prepaid) Grants Commission allocation or Financial Assistance Grants (FAGS) that was paid prior to the 30th June 2019.
CONSULTATION The budget is presented in accordance with the directions provided by Council at the draft budget workshops that were held in May and July and the Long Term Financial Plan that was adopted by Council in June 2019.
Additional consultation was undertaken in relation to the proposed differential rates and received from the Minister for Local Government to impose the proposed rates.
STATUTORY IMPLICATIONS The statutory implications associated with this item are the Local Government Act 1995 Section 6.2 and the Local Government (Financial Management) Regulations 1996 Part 3 prescribes the requirement of the annual budget.
Integrated Planning and reporting documents such as the Strategic Community Plan, Corporate Business Plan, Asset Management Plan, Workforce Plan and Long Term Financial Plan have been referenced and utilised in the preparation of the 2019/20 budget.
20 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
RECOMMENDATION THAT Council adopt the tabled 2019/20 budget: PART A – MUNICIPAL FUND BUDGET FOR 2019/20 Pursuant to the provisions of section 6.2 of the Local Government Act 1995 and Part 3 of the Local Government (Financial Management) Regulations 1996, the council adopt the Municipal Fund Budget as contained in Attachment of this agenda, for the Shire of Kondinin for the 2019/20 financial year which includes the following: 1. Statement of comprehensive Income by Nature and Type on page 1 showing a net result for the year of ($1,417,702). 2. Statement of comprehensive Income by Program on page 2 showing a net result of ($1,417,702). 3. Statement of Cash Flows on page 4. 4. Rate Setting Statement on page 5 showing an amount required to be raised from rates of $3,131,650. 5. Notes to Forming Part of the Budget on pages 6 to 33. 6. Budget Program Schedules as detailed in pages 34 to 53. 7. Budget Capital Expenditure (itemised) as detailed in page 54.
Moved Cr Seconded Cr CARRIED ABSOLUTE MAJORITY REQUIRED
PART B – GENERAL AND MINIMUM RATES, INSTALMENT PAYMENT ARRANGEMENTS 1. For the purpose of yielding the deficiency disclosed by the Municipal Fund Budget adopted at Part A above, council pursuant to sections 6.32, 6.33, 6.34 and 6.35 of the Local Government Act 1995 impose the following differential general and minimum rates on Gross Rental and Unimproved Values.
1.1 Differential General Rates - Residential (GRV) 12.2465 cents in the dollar - Mining (GRV) 24.4391 cents in the dollar - Rural (UV) 1.6010 cents in the dollar - Mining (UV) 29.1498 cents in the dollar
1.2 Minimum Rates - Residential (GRV) $440 - Mining (GRV) $440 - Rural (UV) $440 - Mining (UV) $440
2. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 64(2) of the Local Government (Financial Management) Regulations 1996, council nominates the following due dates for the payment in full by instalments:
- Full payment and 1st instalment due date 1 October 2019 - 2nd half instalment due date 3 February 2020 - 2nd quarterly instalment due date 2 December 2019 - 3rd quarterly instalment due date 3 February 2020 - 4th and final quarterly payment due date 3 April 2020
3. Pursuant to section 6.46 of the Local Government Act 1995, council offers a discount of 5% to ratepayers who have paid their rates in full, including arrears on or before 1 October 2019 or 35 days after the date the service appearing on the rate notice, whichever is the later.
21 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
4. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 67 of the Local Government (Financial Management) Regulations 1996, council adopts an instalment administration charge where the owner has to pay rates through an instalment option of $10 for each instalment after the initial instalment is paid.
5. Pursuant to section 6.45 of the Local Government Act 1995 and regulation 67 of the Local Government (Financial Management) Regulations 1996, council adopts an interest rate of 5% where the owner has elected to pay rates through an instalment option.
6. Pursuant to section 6.47 of the Local Government Act 1995, council grants full rating concession to the following:
Assessment Number 7037 Kondinin Community Resource Centre 3-5 Gordon Street, Kondinin 7039 Kondinin Golf Club Inc. Avon Location 28325, Kondinin 7042 Kondinin Arts Centre Lot 11 Rankin Street, Kondinin 7517 Hyden Golf Club Roe Location 2936, Hyden 7017 Kondinin Country Club Lot 263-1 Gordon Street, Kondinin 7018 Kondinin Tennis Club Lot 263-2 Gordon Street, Kondinin 7508 Hyden Tennis Club Lot 151/3 Marshall Street, Hyden 7514 Hyden Resource & Telecentre Lot 151 Naughton Street, Hyden 7027 Kondinin Lions Club & Seniors Centre Lot 22 Jones Street, Kondinin 515 Karlgarin Country Club Lot 19,20,21,23&24 Karlgarin 210 Kondinin Men’s Shed Lot 277 Nicholls Street, Kondinin 7513 Hyden Occasional Childcare Committee Lot 70 McPherson Street, Hyden
Moved Cr Seconded Cr CARRIED ABSOLUTE MAJORITY REQUIRED PART C – OTHER STATUTORY FEES FOR 2019/20 Pursuant to Section 67 of the Waste Avoidance and Resource Recovery Act 2007, Council adopts the following charges for the removal and deposit of domestic and commercial waste:
- 240ltr bin $375 pa - 140ltr bin $260 pa - Rural Waste $60 pa - Kondinin Golf Club $130 pa - Hyden Golf Club $130 pa - Karlgarin Bowling Club $130 pa
Moved Cr Seconded Cr CARRIED ABSOLUTE MAJORITY
PART D – MATERIAL VARIANCE REPORTING FOR 2019/20
In accordance with regulation 34(5) of the Local Government (Financial Management) Regulations 1996, and AASB 1031 Materiality, the level to be used in statements of financial activity in 2019/20 for reporting material variances shall be 10% or $10,000 whichever is the greater.
Moved Cr Seconded Cr CARRIED SIMPLE MAJORITY
22 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
9.2.2 List of Accounts
Name of Applicant: Shire of Kondinin Author: Manager of Finance Voting: Simple Date: 14th August 2019
SUMMARY/COMMENT:
A list of accounts is attached.
RECOMMENDATION Moved Cr Seconded Cr That Muni Cheques 18665 - 18682, Muni EFT10879 – 10976, Transport Direct Debits, Other Direct Debits, Payroll and Bank Fees (for the month of July 2019) totalling $873,792.38 be endorsed. CARRIED
23 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
9.2.3 Rates Outstanding – 3 year Sale – Appoint a Date for Public Auction
Applicant: Shire of Kondinin Author: Finance Administration Officer Reviewed: Manager of Finance Authoriser: Chief Executive Officer Date: 14th August 2019 Disclosure of Interest: No interest to disclose
Summary The next step in the process of selling properties for non-payment of rates & services is to appoint an auction date. This date must be no less than 3 months and no more than 12 months after service of the Notice of payment (Form 4) which was served 20th May 2019 (Properties 1,2 & 4) Property 3 was served 15th August 2019.
After 35 days of the issue of Form 4 Council must appoint a time no less than 3 months and no more than 12 months after service of the Form 4 for public auction. Sale must occur within 12 months of date the land is offered for sale.
Once the date of auction has been set, a State-wide public notice (Form 5) must be completed and appear in the West Australian. A Memorial of the State-wide public notice must also be lodged with Landgate. Finally, Council must organise and attend the Auction and if the land is sold, arrange settlement.
Background The Shire of Kondinin currently has four properties that have rates outstanding by three or more years for which the owners are deceased. Relatives have been found but it has not been possible to enter into acceptable or successful arrangements for the payment of the balance owing as they do not want to be liable for the outstanding amounts. Attached is a list of those properties that have rates currently in arrears by three or more years, together with history of the action taken to date.
Comments In the lead up to this stage the necessary forms have been executed as advised by Price Sierakowski, Legal Advisor. Form 2 – notification of taking possession of land under section 6.64 of the LGA 1995 Form 3 – Notice to be affixed on land on taking possession of land under section 6.64 of the LGA 1995 Form 4 – Notice pursuant to Schedule 6.3 of the LGA 1995 requiring payment of outstanding rates or service charges. Sent to addresses on the Form 4. Displayed on the Shire of Kondinin notice boards at both Kondinin & Hyden Offices as well as on community notice boards – Kondinin & Hyden. Advertised locally in the Kondinin Calendar (July 2019) and Waveline News (Volume 42 issue 2). The form 4 will be made available on the shires website too, as there has been a change to Schedule 6.3 of the Local Government Act 1995.
As per Section 6.64(1)(b) of the Local Government Act 1995 the following properties can be auctioned immediately as it has been 3 months since May 2019. A12 – Lot 73, 19 Rankin Street Kondinin A50 – Lot 109, 90 Connell Street Kondinin A121 – Lot 45, 74 Graham Street, Kondinin
This being said, it is financially responsible to conduct the four auctions at the same time and the earliest that the auction for A504 – Lot 3, 27 Melba Street, Karlgarin can be conducted is the 16th November 2019.
Statutory Environment Section 6.64 of the Local Government Act 1995
24 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
Section 6.69 of the Local Government Act 1995. Right to pay rates, service charges and costs, and stay proceedings
(1) Up to 7 days prior to the time of the actual sale of any land for non-payment of rates or service charges a person having an estate or interest in the land may pay the rates or service charges and the costs and expenses incurred to that time in proceedings relating to the proposed sale. (2) At any time after the 7 days referred to in subsection (1) but prior to the time of the actual sale of any land the local government may, upon such terms and conditions as are agreed between the parties, accept payment of the outstanding rates or service charges.
Policy Implications Nil
Financial Implications The sale of these properties will equate to a decrease in the level of outstanding rates. Auctioneer charges are approximated to be $500 - $3000.
Strategic Implications Nil
Voting Requirements Simple Majority
RECOMMENDATION Moved Cr Seconded Cr 1. That Council agrees to sell the following properties by public auction on a day suitable to administration and an available auctioneer between 18th and 24th November 2019 pursuant to Section 6.64(1)(b) of the Local Government Act 1995. The properties to be auctioned are: ● A12 – Lot 73, 19 Rankin Street Kondinin ● A50 – Lot 109, 90 Connell Street Kondinin ● A121 – Lot 45, 74 Graham Street, Kondinin, and ● A504 – Lot 3, 27 Melba Street, Karlgarin
2. That Council do not enter into any agreement as per Section 6.69 (2) of the Local Government Act 1995 for the 4 listed properties. CARRIED
25 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
Property 1 – Lot 73, 19 Rankin Street Kondinin Assessment A12 Zoning/Area Kondinin - Residential/.1416ha Period 2011/12 to 2018/19 Outstanding Amount $8360.25 + Legal Fees @ 31/7/2019 Outstanding Payment Nil June 2011 – Owner deceased September 2011 – Email from Kerry Clifton (daughter) advising to send notices to her November 2012 – Agenda item 10.1.1 – Lauren Bosch- House unfit for habitation. December 2012 – Letter to daughter regarding dwelling unfit for human habitation under section 135 of Health Act 1911 (as amended) February 2013 – Final Rates Notices returned – (This person not living here) and (Not at this address) March 2014 – Sent to collectors August 2016 – Probate search requested – No results found. March 2017 – Letter sent to Ms Helen Whitbread (relative) regarding the state of the property and further contact details – no response September 2017 – Letter sent to Ebony Back (relative) regarding the future of the property. – Phone response from Ms Back stating that she is estranged from the family, sister (Kerry Clifton) is the one to contact. December 2017 – Council meeting agenda item 9.1.5 Rates Outstanding – 3 year sale Recovery February 2018 – AMPAC Agreement signed to pursue Sale of Property as per Section 6.68 of Action Local Government Act 1995 February 2018 – Advice received from Price Sierakowski after review of instructions and documents sent. Instructions completed and under advisement. March 2018 – Probate search by AMPAC requested. Skip trace on Kerry Clifton requested. May 2018 – Address for Kerry Clifton obtained. June 2018 – Letter to Kerry Clifton asking her to contact the shire if she wishes to pay the rates or claim an interest in the property. July 2018 – No response has been received by the Shire from Ms Clifton. September 2018 – Council Resolution No. 3261 October 2018 - Form2 – Notification of taking possession of land under section 6.64 of Local Government Act 1995 sent. Form3 – Notification of taking possession of land affixed to property. May 2019 – Form 4 – Requiring payment of outstanding rates and services Notice sent to interested persons and displayed on notice board for minimum of 35 days and advertised locally. Date to be decided for the auction of property from 21st August 2019 until 19th May 2020 Action Date to be advertised as Form 5 Form 5 to be lodged with Landgate as memorial
26 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
Property 2 – Lot 109, 90 Connell Street, Kondinin Assessment A50 Zoning/Area Kondinin - Rural Residential/Vacant Land/1.6213 ha Period 2010/11 to 2018/19 Outstanding Amount $7,955.59 + Legal Fees @ 31/07/2019 Outstanding Payment Nil June 2011 – Sent to collectors February 2014 – spoke to ex co-worker who didn’t know where he was March 2014 – sent to collectors July 2014 – Skip Trace requested – Report findings Nil November 2017 – received information that owner passed away about three years ago. Probate search ordered. December 2017 – Council meeting agenda item 9.1.5 Rates Outstanding – 3 year sale February 2018 – AMPAC Agreement signed to pursue Sale of Property as per Section 6.68 of Local Government Act 1995 February 2018 – Advice received from Price Sierakowski after review of instructions and documents sent. Instructions completed and under advisement. No Probate results found March 2018 – Contact made with son and asked him to get mum to contact the Kondinin Recovery Shire. Email to AMPAC requesting results of probate search. Action May 2018 – No contact received from the ex-wife or son. Skip search ordered for contact with the two sons. June 2018 – No results received from AMPAC. July 2018 – Ex wife Vicki Ashwood has been contacted and advised of the debt to the land. No further contact has been made by her to the Shire. September 2018 – Council Resolution No. 3261 October 2018 - Form2 – Notification of taking possession of land under section 6.64 of Local Government Act 1995 sent. Form3 – Notification of taking possession of land affixed to property. May 2019 – Form 4 – Requiring payment of outstanding rates and services Notice sent to interested persons and displayed on notice board for minimum of 35 days and advertised locally. Date to be decided for the auction of property from 21st August 2019 until 19th May 2020 Action Date to be advertised as Form 5 Form 5 to be lodged with Landgate as memorial
27 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
Property 3 – Lot 3, 27 Melba Street Karlgarin Assessment A504 Zoning/Area Karlgarin - Residential/Vacant Land/.1012ha Period 2011/12 to 2018/19 Outstanding Amount $5,748.10 + Legal Fees @ 31/07/2019 Outstanding Payment Last Payment received 13/2/2015 April 2012 – Payment received August 2012 – Rates raised July 2013 – sent to collectors – found Ratepayer in Denham December 2013 – Notice of Admission of Claim received, agreeing to pay $50p/month January 2014 – Email to collectors for advice as no payment received June 2014 – No payments received. February 2015 – Payment of $600 received November 2015 – Received a call from ratepayer saying that they would try to make regular payment during harvest while working in the area. No phone number forthcoming. January 2016 – No payments received August 2016 – Ratepayer missing presumed dead. August 2016 – Rate Notice 17/18 sent to ratepayers address in Denham November 2016 – Final Rates Notice sent to ratepayers address February 2017 – Final Rates Notice sent to ratepayer address February 2017 – Mail returned (last 3 rates notices) marked as ‘unclaimed’ March 2017 – Received a call from a friend of ratepayer with regard to property November 2017 – Probate Search ordered December 2017 – No results found for Probate December 2017 – Council meeting agenda item 9.1.5 Rates Outstanding – 3 year sale February 2018 – AMPAC Agreement signed to pursue Sale of Property as per Section 6.68 of Local Government Act 1995 Recovery February 2018 – Advice received from Price Sierakowski after review of instructions and Action documents sent. Instructions completed and under advisement. March 2018 – Email to Shire of Shark Bay asking information on family/relatives of Luke Murray. Skip trace ordered through AMPAC as per instruction. May 2018 – Skip trace confirmed Mr Murray went missing and is presumed deceased. Skip trace for next of kin ordered. June 2018 – No results from the skip trace received. The Coroners court have investigated Mr Murrays disappearance and “have established beyond all reasonable doubt that Mr Murray is deceased”. Awaiting advisement from AMPAC. July 2018 – Mother and sister of Mr Murray have been contacted by AMPAC but no further response by either relative has been received by the Shire. September 2018 – Council Resolution No. 3261 Decision to sell the property October 2018 - Form2 – Notification of taking possession of land under section 6.64 of Local Government Act 1995 sent. Form3 – Notification of taking possession of land affixed to property. April 2019 - Contact with the ex-girlfriend (mother of deceased daughter) has been made and she asked that we stop the process until she was able to seek advice. June 2019 – Contact made by ex-girlfriend and happy for property to be sold to clear the debt. August 2019 – Form 4 – Requiring payment of outstanding rates and services Notice sent to interested persons and displayed on notice board for minimum of 35 days, advertised locally and displayed on website. Date to be decided for the auction of property from 15th November 2019 until 13th August Action 2020. Date to be advertised as Form 5. Form 5 to be lodged with Landgate as memorial.
28 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
Property 4 – Lot 45, 74 Graham Street Kondinin Assessment A121 Zoning/Area Kondinin – Residential/Vacant Land/.1411ha Period 2000/01 to 2018/19 Outstanding Amount $26,973.62 + Legal Fees @31/7/2019 Outstanding Payment Nil Recovery Late 2000 – Brian James Johnstone Passed away Action September 2004 – Letter sent to Ms Payne (Partner) regarding overdue rates on the property and council will sell property to recover rates. February 2006 – Advice of sale – waiting for probate to be granted January 2008 – Council offered to buy the property July 2008 – Letter received from Irdi Legal advising contact with Lane Buck & Higgins requesting update of grant of probate September 2008 – Caveat by Shire of Kondinin lodged 2/9/2008 October 2008 – Council wrote to McLeods asking advice as house dilapidated. November 2008 – Reply received from McLeods Application for probate had been lodged but not yet granted. Advice was to proceed with sale of land. December 2008 – McLeods contacted Lane Buck & Higgins. Emailed to say they would follow up on this as LB&H were not wanting formal proceedings to commence. March 2009 – Notice of demolition attached to house May 2009 – Instructions sent to Austral Mercantile Collections to start proceedings for collection debt. August 2009 – no payments received. Austral Mercantile requested more information regarding this property after they had contacted Lane Buck & Higgins September 2009 - Austral advised they would need to speak to their lawyers before proceeding. Council advised Austral we would handle this account with our lawyers. Council advised McLeods to proceed with the process of selling the property October 2009 - McLeods advised prepared and filed Form 3 with Magistrates Court General Procedure Claim with Perth Magistrates Court. February 2010 – Resolution 1196 – That Council exercise its power of sale without having attempted to recover outstanding monies under section 6.54 of the local government act 1995 due to difficulties that have been experienced in recovering the outstanding rates and charges since 2005. Carried 9/0 April 2010 – McLeods email advising Shire with regard to the purchase of the property at auction. November 2010 – McLeods advised that outstanding forms to be signed by CEO and displayed. October 2013 – McLeods advised John Read that they were ‘instructed by the Shire to defer any further action in respect of the above matter’. March 2015 – McLeods Email asking Shires intention regarding this matter as a ‘Notice that case is on the inactive cases list’. August 2016 – Probate search requested. No results found. December 2017 – Council meeting agenda item 9.1.5 Rates Outstanding – 3 year sale February 2018 – AMPAC Agreement signed to pursue Sale of Property as per Section 6.68 of Local Government Act 1995 February 2018 – Advice received from Price Sierakowski after review of instructions and documents sent. Instructions completed and under advisement. March 2018 – Probate search ordered through AMPAC. May 2018 – Skip trace for son Cassidy Johnstone received. Price Sierakowski advised ready to proceed. September 2018 – Council Resolution No. 3261 Decision to sell the property
29 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
October 2018 - Form2 – Notification of taking possession of land under section 6.64 of Local Government Act 1995 sent. Form3 – Notification of taking possession of land affixed to property. August 2019 – Form 4 – Requiring payment of outstanding rates and services Notice sent to interested persons and displayed on notice board for minimum of 35 days and advertised locally. Date to be decided for the auction of property from 21st August 2019 until 19th May 2020 Action Date to be advertised as Form 5 Form 5 to be lodged with Landgate as memorial.
30 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
9.3 MANAGER OF WORKS
9.3.1 GENERAL
Construction While the budget has not officially been adopted we have now completed gravel sheeting on Worland Road. We have started on the Hyden Norseman Road and we expect to have this completed in the next couple of weeks. We will then move to Bendering East and then into our RRG on the Kondinin Narembeen Road.
Plant Repairs KN 79 Toyota Bus Fuel Light KN 56 Toyota Ute 40,000km service KN 81 Cat Grader 1,000km service KN 77 Primemover 120,000km service, Replace mudflaps KN 66 JD Grader 9,000service KN 58 Primemover 147,000km Service KN 60 Dual Cab 105,000km service KN 68 Volvo L70 Loader 12,000 service KN 2111 Sidetipper Adjust Brakes repair air leaks KN 2100 Sidetipper Broken Brackets, KN 89 Dual Cab Re-adjust airlines adjust brakes
A Shire Grader was recently broken into across a weekend and a lot of the vehicles auxiliary equipment such as radio, tools and fire extinguisher were stolen along with Diesel.
Maintenance Grading The following roads have received maintenance grading, however unfortunately wet conditions have not been with us this year.
Pederah East Bonds Sedgewick Fotheringhame Kondinin Lake Raine Karlgarin East / South Kulin Rock Burma Young King Rocks McLennan Karlgarin Lake Williamson Linto Cashmore Lovering Kerrigan Thompson Billericay Medcalf Carlson Douthie Walton Reservoir Sloan
General We have been using a mulcher to carry out vegetation control on the Mt Walker Road and we will be doing some on the East Hyden Bin Road in the coming weeks. New fence and gates have been erected at the sheep yards in the lead up to another sale. Guide Posts and pothole maintenance continues.
Parks and Gardens Annual rose pruning and fungicide spraying completed in Kondinin and Karlgarin. Weed spraying of verges are ongoing. Kondinin ovals have been sprayed for clover and broadleaf weeds. General mowing and garden maintenance in Kondinin, Karlgarin and Hyden ongoing. The new gardens and retic in Karlgarin are being checked weekly and the new plants are growing well. Planting of flowering annuals around Kondinin is ongoing.
Staff With the recent resignation of Joe Eades I have put on 2 casuals in the interim for the void in the Construction crew and the Maintenance areas. They are Russell Grimshaw and Debra Wright. 31 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
9.3.2 PLANT REPORT
Begin Finish Rego Make User Year Hrs/Km Hrs/Km Comments 0 KN Toyota - Prado CEO 2018 41065 KN 0 Holden Trailblazer DCEO 2019 0 2618 KN 04 Subaru Outback MOF 2019 0 2204 KN 49 Toyota - Prado MOW 2018 32332 KN 52 Toyota RAV 4 Doctor 2019 KN 54 Subaru Outback MPD 2019 0 694 KN 51 Toyota Hilux Mick Pratzky 2017 41884 44563 KN 55 Toyota Hilux Brian Lucas 2018 10457 11451 KN 56 Toyota Hilux P&G Kondinin 2017 38768 40730 KN 58 Prime Mover Paul Chambers 2016 140126 146922 KN 62 Prime Mover Bob Lockyer 2016 112324 114598 KN 77 Prime Mover Eric Krakouer 2016 118543 124841 KN 61 Toyota Hilux Dave Halliday 2018 15625 17160 KN 57 Isuzu - Tray Top - Mtce Truck 2015 105877 107301 KN 60 Isuzu - Tray Top - Dual Cab 2016 102038 105041 KN 89 Isuzu - Tray Top - Dual Cab 2016 72321 74915 KN 63 Isuzu - Tray Top David Symcox 2017 21664 22132 KN 73 Isuzu - Tray Top Kondinin 2011 173186 173613 KN 64 John Deere 670G - Grader Gary Valenta 2016 3566 3685 KN 65 John Deere 670G - Grader Brian Lucas 2011 8803 KN 66 John Deere 670G - Grader Dave Halliday 2013 8808 8945 KN 81 Caterpillar 12m - Grader 2018 873 1050 KN 67 Volvo L90F - Loader 2012 6627 6766 KN 68 Volvo - Loader 1998 12021 12035 KN 69 Massey Ferguson-Tractor David Symcox 1999 3780 KN 70 Case - Tractor Kondinin 2003 1958 1961 KN3031 Toro - Ride on Mower Reel Mower 2015 489 2434 KN72 Bomag - Road Roller Construction 2015 2022 2085 KN78 Dynapac - Vibe Road Roller 2017 781 826 KN 115 Toro - Reel Mower Hyden 2009 3022 3033 KN 215 Toro - Ride on Mower Hyden 2018 85 95 KN123 JCB Backhoe Kondinin 2014 1960 KN 112 John Deere - Ride on Mower Kondinin 2006 1212 1212 KN 79 Toyota - Community Bus 2008 145500 146663 KN 59 Water Truck Joe Eades 2016 49701 57538 2017HY Toyota – Community Bus Hyden 2017 15296 17404
RECOMMENDATION Moved Cr Seconded Cr That the Works Manager’s Report be received. CARRIED
32 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
9.4 CHIEF EXECUTIVE OFFICER’S REPORT
9.4.1 Records Disaster Management and Records Keeping Plan
Applicant: Shire of Kondinin Author: CEO Date: 13th August 2019 Disclosure of Interest: No interest to disclose
SUMMARY/BACKGROUND: A local government is required to review its Record Keeping Plans and Records Disaster Management Plan annually. Tabled is the current Policies for the Shire of Kondinin for review.
Statutory Environment Local Government Act 1995
Policy Implications Record Keeping Plan Records Disaster Management Plan
Financial Implications Nil
Strategic Implications Nil
Voting Requirement Simple Majority
RECOMMENDATION Moved Cr Seconded Cr That Council accepts the annual review of the Shire of Kondinin Records Disaster Management Plan August 2019 the Record Keeping Plan August 2019. CARRIED
33 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
9.4.2 CEO’s General and Project Status Report
Project Synopsis Recent Establish a MOU between Shire and Hyden Progress February 2019 – Meetings prior to February 2019 have been undertaken with Association (HPA) regarding land on McPherson St and no real outcomes. The working group are scheduled to meet in February to start Marshall Street Hyden. discussions on the terms of the MOU to be legally drafted and subsequently Establish a working group as the conduit for community approved by the Shire and HPA. consultation and input. Prepare scope of works for March 2019 – Draft contract/MOU drawn up by McLeod’s Lawyers Proposed Visitor concept plan to source funding April 2019 – Draft Contract/MOU send to HPA committee to table at their Centre – Hyden meeting to discuss with constituents May 2019 – No update from HPA has been received June 2019 – HPA will meet to discuss the draft contract/MOU July 2019 – Comments have been received back from HPA in regards to the proposed MOU. These will now be discussed with the Working Group and then presented to Council. The State Government has committed to implementing a April 2019 – Attached information received from WALGA to update local WA Container Deposit Scheme (CDS) by early 2020. governments on the progress and scope of the CDS. May 2019 – Interest lodged for a collection point within the Shire Container Deposit August 2019 – Advertisements have been place in the Echo and Householder for Scheme interested parties to lodge an EOI to become a Refund Point. Information is being prepared with RoeROC to commence discussions with Avon Waste around the logistics of removal and kerbside collections. Wave Rock Stop Council requested that a stop sign be investigated to the July 2019 – A response was received from Main Roads WA after a field Sign exit of Wave Rock Road assessment was completed. A stop sign has not been supported. Hyden Progress approached the Shire to Install Tourism July 2019 – The Community Bus is currently in Wangara for the installation of Community Bus and region related artwork on the community bus. the new decals. The Wheatbelt South Aged Housing Alliance (WSAHA) is November 2018 – A meeting was held between the alliance members at Shire currently awaiting the outcome of its grant funding of Wickepin to discuss the grant application for funding to undertake a new application with the federal government’s Building Better business case. This is progressing and as new information comes to hand Council Regions Fund (BBRF). will be informed. Independent Living August 2019 - Cr Steve Martin and CEO Mark Hook from Wickepin attended the Units round table discussion with Niegel Grazia Deputy Director Industry and Economic Development General and Heather Brayford Deputy Director General Sustainability and Biosecurity at Local government week and discussed the WSAHA grant application for $3.36Million . Niegel seemed positive on the 34 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
application however an announcement will need to be made to ascertain whether the application was successful.
RECOMMENDATION Moved Cr Seconded Cr THAT the CEO’s General and Project Status Report be received. CARRIED
35 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
9.5 ENVIRONMENTAL HEALTH OFFICER Comprehensive report provided last month.
9.6 KONDININ MEDICAL CENTRE
Dr Alain Mackie Prepared by Practice Manager Wendy Whyte
Doors The automatic doors continue to cause confusion and are out of sync regularly. We are hoping the issue is resolved when we have the caution area painted on the ground where the doors will open.
Flu Immunisations At this stage we still have some government issued vaccines left. Private vaccines were in short supply and we directed many patients to chemists to obtain a vaccine. Hopefully we have seen the worst of the flu season.
Staff Dr Mackie will be taking leave 12-16th August. The Medical Centre will be closed during this time.
I have talked with Mia regarding a casual worker to assist us, particularly during busy periods. I am hoping to have another conversation with her regarding this. The arrangement had been for Heather and Ellen to assist, but this has not been possible recently.
We are very disappointed to learn Alan George’s contract was not renewed as we had formed a close working relationship with him. I would like to take this opportunity to thank him for all the support and encouragement he gave us. We appreciated the fact that his door was always open for a chat when we dropped paperwork at the front desk and his openness regarding how we were doing as a business. Just prior to him leaving we had discussed being $10K short of the income figure of last year. The practice took on the challenge of equalling last year’s total. In fact, we beat the figure by $10K but the success felt very flat as Alan was not there to celebrate with us. We wish Alan all the best with his new position in Lake Grace.
That being said, we look forward to building a good relationship with Mia, or whoever becomes the person we report to. Over the next few weeks there will be a number forms to navigate through to update the ‘owners’ details with Medicare.
PIP The PIP system changed on August 1st. Prior to the closing of payment for eligible criteria, Dr Mackie and Lisa worked tirelessly to complete as many care plans and reviews as possible and this will be reflected in the next PIP Payment. The PIP QI Incentive will reward practices for participating in continuous quality improvement activities in partnership with their local Primary Health Network (PHN).
Debtors We have written off outstanding debts to the value of $78.43. These accounts have been outstanding for one or more years and despite numerous reminders remain unpaid. They were all under $25. Should these patients wish to make an appointment, they will be required to pay the written off amount prior to seeing Doctor.
As of 5th August outstanding accounts total $1426.81. This increased recently when the internet and server was down for a few days and we were unable to take payment.
36 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
When the internet is down, we are unable to connect to the server while in Kulin and Hyden. This creates a lot of frustration for both patients and staff. Many thanks to Dr Mackie who continues to see patients then comes back to Kondinin and types up all his notes on the computer, prints scripts and referrals and calls patients with the results they came to see him about. Often, he works until after midnight on these days and plays catch-up the following day.
Statistics for June/July No. of Patients: Hyden 163; Kondinin 452; Kulin 384
37 AGENDA OF ORDINARY MEETING TO BE HELD ON 22nd AUGUST, 2019
9.7 BUILDING SURVEYOR’S REPORT – AUGUST 2019 There were three Building Permits Issued in July 2019:
07/19 - Fodder shed, Karlgarin 08/19 - Shed, Karlgarin
FOR INFORMATION ONLY
9.8 SWIMMING POOLS Closed for the Season.
9.9 RANGER ACTIVITY AND BUILDING MAINTENANCE REPORT
Ranger 4 Dog Infringements 34 No Entry Ticket Displayed Warnings 12 Wave Rock Receipts Attended 3 Dog Incidents, Impounded 1 Dog (Warnings issued but dog has since been registered and microchipped) Reported illegal dumping at Lake Gaunter Hyden, including Asbestos. Photos taken and will follow up with removal. General Patrols of Shire, including extra patrols of Kondinin primary as requested by ACEO. Attended Caravan park- Issue with toilets block keys.
Building Maintenance Kondinin Sports Pavilion toilets – repaired blocked drains and installed soap dispensers. Sanded and painted gutters and cubicle doors. Wave Rock Information Bay Shelter- sanded, rustproofed and painted. Doctors House, Kondinin- Repaired gates. Kondinin CRC- Defibrillator installed, repositioned CCTV. The Humps- emptied and cleaned environmental toilet. Wave Rock Toilet Block- replaced wall mount system. Replace water inlet vale at Breakers toilet block.
FOR INFORMATION ONLY
10. BUSINESS OF AN URGENT NATURE
11. CLOSURE Being no further business the Shire President thanked Councillors and Staff for their attendance and declared the meeting closed at ____pm.
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