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Policy and Procedure Manual EDMONTON POLICE COMMISSION POLICY and PROCEDURE MANUAL

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Policy and Procedure Manual EDMONTON POLICE COMMISSION POLICY and PROCEDURE MANUAL THE EDMONTON POLICE COMMISSION Policy and Procedure Manual EDMONTON POLICE COMMISSION POLICY AND PROCEDURE MANUAL EDMONTON POLICE COMMISSION Policy and Procedure Manual Edmonton Police Commission Edmonton AB Phone 780- 414-7510• Fax 780 414-7511. Email [email protected] April 24, 2003 i Approved By Revised May 19, 2004 Revised June 5, 2006 Revised October 3, 2006 EDMONTON POLICE COMMISSION POLICY AND PROCEDURE MANUAL Table of Contents Commission Staff 3100.........................................30 INTRODUCTION 1000 .........................4 Mission Statement................................................... 5 HUMAN RESOURCES 3000..............31 Philosophy and Guiding Principles ........................ 5 Staff Development 3101 .......................................31 Policy Development................................................ 6 Training 3102 ........................................................31 GOVERNANCE OF THE ANNUAL STAFF REVIEW COMMISSION 2000 .............................7 GUIDELINES 3200 .............................32 Mandate of the Edmonton Police Commission...... 7 Annual Staff Review Guidelines 3200 .................32 Definitions............................................................... 7 Employment Equity 3300 .....................................33 Duties of the Commission 2200 ...........................10 Conditions of Employment 3400..........................34 Meetings of the Commission 2201.......................11 Appointment of Chief of Police 3500...................35 New Members to the Commission 2300 ..............12 Succession Planning 3501.....................................35 Oath of Office 2301 ..............................................12 Promotions 3600 ...................................................37 Administrative Orientation 2302 ..........................12 Discrimination and Harassment 3700...................38 Police Service Orientation 2303 ...........................13 Complaints and Compliments 3710......................39 Nomination of Officers 2400................................14 Relief from Duty without Pay 3720......................40 Declaring Intentions 2401.....................................14 Staffing Status Reports 3800 ................................42 Procedures and Debate 2402.................................14 Volunteers 3900 ....................................................43 Election of Officers 2403......................................15 Code of Conduct 2500 ..........................................16 Working Relationship Agreement 2600...............19 PUBLIC RELATIONS 4000................44 Police Commission Strategic Plan 2601...............20 Communication 4100............................................44 Evaluation of Commission 2602 ..........................20 Liaisons 4200 ........................................................45 Public Complaints 4300........................................46 Inquiries before the Commission 4301.................46 COMMITTEES OF THE Service and Policy Complaints /Appeals4302 .....46 COMMISSION 2700 ...........................21 Complaints against the Chief 4303.......................49 Membership 2711 .................................................21 Third-Party and Anonymous Complaints 4304....52 Organization 2712.................................................21 Rewards 4400........................................................53 Duties of the Chairperson 2713 ............................22 Establishment of Rewards 4401 ........................53 Reporting to the Commission 2714......................22 Distribution of Rewards 4402............................53 Finance Committee Terms of Reference 2720.....23 Awards 4500 .........................................................54 Mandate of the Committee 2721 ..........................23 Composition of the Finance Committee 2722......24 FINANCIAL MANAGEMENT 5000 ....55 Meetings 2723.......................................................24 Budget 5001 ..........................................................55 Governance Committee Terms of Reference Signing Authority 5002.........................................55 2730.......................................................................25 Contracts 5003 ......................................................56 Mandate of the Committee 2731 ..........................25 Legal Accounts 5004 ............................................56 Composition 2732.................................................26 Business Plan 5005 ...............................................57 Meetings 2733.......................................................26 Expense Account of the Chief 5006 .....................57 Ad Hoc Committees 2740.....................................27 Reimbursement of Approved Expenses 5007 ......57 Mandate 2741........................................................27 Gifts 5008..............................................................57 Composition 2742.................................................27 Risk Management 5009 ........................................58 Meetings 2743.......................................................27 Contracting 5010...................................................58 Executive Committee Terms of Reference 2750 .28 Mandate of the Committee 2751 ..........................28 Composition 2752.................................................28 POLICE FOUNDATION 6000.............61 Meetings 2753.......................................................28 MONITORING OF POLICE SERVICE COMMUNITY BASED POLICING 7000 ....................................................62 2800 ....................................................29 Use of Force Policies 7001 ...................................62 Human Rights 2801 ..............................................29 Firearm Discharge Reports 7002..........................62 Access to Information 2802..................................29 Pursuits 7003.........................................................63 Death or Serious Injury during Police Operations 7004 .......................................................................63 HUMAN RESOURCES 3000..............30 April 24, 2003 ii Approved By Revised May 19, 2004 Revised June 5, 2006 Revised October 3, 2006 EDMONTON POLICE COMMISSION POLICY AND PROCEDURE MANUAL Reporting Complaints of Serious or Sensitive Information about a Project 8002 .........................66 Nature 7004(1) ......................................................64 Other Items Requiring Commission Approval Appendix A City Bylaw 14040....................67 7005.......................................................................65 Inquiry 7006..........................................................65 Appendix B Expense Account Reimbursements73 Appendix C Working Relationship Agreement..79 OBTAINING INFORMATION 8000 ....66 Personal Information 8001....................................66 April 24, 2003 iii Approved By Revised May 19, 2004 Revised June 5, 2006 Revised October 3, 2006 EDMONTON POLICE COMMISSION POLICY AND PROCEDURE MANUAL Introduction 1000 His document is intended to outline in one place, most of the information required by members of the Edmonton Police Commission, to carry out their governance role. It Tis recognized that it repeats some of the information bound in legislation, regulations, by-laws and other documents. Nothing in the Policy and Procedures Manuals should be construed as being inconsistent with the Police Act, Police Service Regulations, and Bylaw 9304, all amended or other governing and applicable legislation. Where differences occur between these policies and procedures, legislation and regulations supersede the articles in this manual. This document will take precedence over any other resolutions of the Edmonton Police Commission POLICY: Policy provides a framework within which the Edmonton Police Commission discharges its responsibilities and duties. Policy also serves as a source of information and guidance to all who may be interested in, or connected with the operation of the Commission. Policies are adopted by resolution of the Commission and included in the Commission’s Policy and Procedure Manual. PROCEDURE: A procedure is a statement of who does what, how and in which sequence. GUIDELINE: A guideline further defines the framework within which the Edmonton Police Commission discharges policy. Guidelines are not mandatory. April 24 2003 4 Approved by Revised May 19, 2004 Revised June 5, 2006 Revised October 3, 2006 EDMONTON POLICE COMMISSION POLICY AND PROCEDURE MANUAL Introduction 1000 Mission Statement he Edmonton Police Commission is committed to working with the citizens of Edmonton and Tthe Edmonton Police Service to enhance the safety of our community Philosophy and Guiding Principles The Edmonton Police Commissions philosophy and guiding principles are based upon the following: ! Committed to Community-Based Policing and Partnering - with the community as an effective and efficient means of providing safety for our community; ! Committed to being accountable to the citizens of Edmonton; ! Committed to supporting efforts aimed at crime prevention and early intervention; ! Committed to hearing community concerns about policing issues; ! Committed to liaising with stakeholders who have an interest in policing issues in our community; ! Committed to a balance between public accountability and police independence; ! Committed to serving as a liaison between the community, the Edmonton Police Service and Edmonton
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