#4 - 26/05/15

28th SEA Games Rights Holding Broadcasters Newsletter

IBC Lockdown procedures

The International Broadcast Centre (IBC) security lockdown will take place on Thursday 28 May between 2:00 am and 6:00 am. During this period the Police Force (SPF) will be conducting a security / bomb sweep. The following important procedures must be followed by all Rights Holding Broadcasters (RHBs) before the pre- Lockdown security sweep.

• For RHB premises where broadcasting equipment has already been bumped in before the security / bomb sweep, a representative must be present at the scene during the sweep period. The representative will be required to assist / facilitate the SPF to identify the items and their respective functions. • All cabinets, lockers and drawers in RHB premises must be unlocked and all valuables / personal belongings removed from workstations before the commencement of the security / bomb sweep. If these conditions are not achieved, the SPF will need to force open the lock to perform their security checks. • The IBC must be cleared of all RHB staff members by 1:59 am. RHB representatives are asked to assemble in the Personnel Check Station (PCS) – the tented area in front of the IBC Main Entrance – before commencement of the sweep. • All rooms in RHB premises must be unlocked and accessible, this includes offices, power rooms, storage rooms, etc.

Furthermore, after Lockdown access to the IBC will require biometric authentication. All RHB staff members who require access to the IBC must visit the Fire Command Centre, located next to the Satellite Farm at the IBC delivery entrance, to have their fingerprint scanned. RHBs must bring their Accreditation and Identity Card(AIC). Central Information Counter (CIC) opening hours The CIC is the one stop shop for broadcast information and assistance for RHBs based at the IBC.

Booking representatives will coordinate the provision of broadcasting and telecommunications facilities at the venues, and in general all broadcasting services required by the RHBs.

Construction team members will provide assistance to RHBs following the handover of their premises, dealing with all construction and maintenance issues related to their unilateral space at the IBC. The CIC Visit the CIC with booking, construction or Information team members will provide production and technical broadcast information enquiries broadcast-related information. Daily RHB Briefing The CIC operating hours are listed below. Please note that while the CIC will always be open until 8:00 pm, in certain cases – based on the RHBs are informed that the first Transmission Schedule – the hours may be extended. Daily RHB Briefing will take place on Thursday 28 May at 11:00 am. Period Time The Briefing will take place in 19 May – 28 May, 2015 10:00 am to 6:00 pm the East Wing 1 Room 2 meeting 29 May – 16 June, 2015 9:00 am to 8:00 pm room located in the east corridor of the Games HQ building’s • Out of office hours RHBs can contact Charles Mautin +65 ground floor. 96510106 or Laura Kim +65 96511029 for assistance with booking. • The Construction Hotline is +65 92311645. • For technical issues with transmissions please call the Globecast Hotline on +65 96419931. Welcome to Singapore! First international RHB arrives at the IBC! Special Events SAD stickers

The first of the international RHBs arrived at the IBC on 23 May when A Special Events SAD sticker Malaysian broadcaster Astro took the keys to their unilateral space. In will be required for RHB staff total Astro brought almost four tonnes of freight to Singapore from attending venues for high- their base in Kuala Lumpur and will have a staff of 100. demand events. At present this only applies to the Opening and Closing Ceremonies and RHBs are requested to inform SINGSOC of the number of stickers they will require for these events – seag2015_PBO@sport. gov.sg. Only a limited number will be allocated per RHB.

Local Facilities: ATM / Pharmacy

The nearest ATM machine and pharmacy are located RHBs start to arrive at the IBC approximately Astro begin their bump-in process at the IBC five minutes Vehicle Drop-Off Permits walk from the IBC at the RHBs who have requested Vehicle Drop-Off Permits must provide promenade of SINGSOC with the vehicle registration number as soon as it is shops on Old available. This can be done by emailing [email protected]. Airport Road.

Vehicle Drop-Off Permits will be required after the relevant Lockdown Alternatively, banking facilities are date at each venue. available at the Kallang Wave Mall located at the Singapore Sports Venue Lockdown Dates Hub. International Broadcast Centre 28 May (IBC) To reach the mall take the MRT at Mountbatten station heading Bishan Stadium (BHS) 29 May towards Dhoby Ghaut/Marina Bishan Sports Hall (BHH) (Police screening on 28 May Bay and exit at the Stadium 1-6pm) station. OCBC Arena Hall 1 (MP1) 31 May OCBC Arena Hall 2 (MP2) Road closures around IBC OCBC Arena Hall 4 (MP4) (JBS) 31 May There will be several road closures around the IBC and (SIS) 1 June venues during competition time OCBC Aquatic Centre (AQC) 2 June and access will only be permitted National Stadium (NST) 4 June to vehicles displaying a Vehicle Sengkang Hockey Stadium (SKS) 6 June Drop-Off Permit. Singapore EXPO Hall 1 (SG1) 6 June Please see the following link for Singapore EXPO Hall 2 (SG2) information and maps explaining Kallang Tennis Centre (KTC) 6 June the location and timings of Orchid Country Club (ORC) 9 June the closures: https://www. seagames2015.com/advisories/ road-closures Day Passes at IBC / Venues Opening Ceremony transmission time Two kinds of day passes are available to RHBs; Guest and Contractor. • Requests should be submitted at least 24 hours in advance via a Day The transmission of the Opening Pass Request Form. Requests outside of this time frame will be dealt Ceremony of the 28th SEA Games with on a case-by-case basis. on 5 June will begin at 8:00 pm • RHBs need to provide the identification card of the guest or and is scheduled to last until contractor for each Day Pass signed out. The identification cards will 10:10 pm. only be returned upon the signing in of the Day Passes. • Each Day Pass is only issued for the day of the visit and passes must SEA Games downloads updates be returned to the CIC once the guest or contractor leaves by 8:00 RHBs are reminded that the latest pm. Requests outside of this time frame will be dealt with on a case- broadcast information can be found by-case basis. on the SEA Games Downloads • Each guest or contractor has to be escorted by a RHB representative platform. Recent additions include at all times. the updated Competition and • Any Day Pass-holder found in the Games premises (IBC or Transmission Schedules and the competition venues) without a RHB representative will be asked to Satellite Transmission Booking leave immediately. Order Form (BOF). • Passes cannot be taken out of the IBC compound or competition http://www.hbs.tv/sea-games- venues at any time. • RHBs who require access for a guest or a contractor at a downloads/login-page.html competition venue will be required to contact the relevant HB ENG bib request and collection Broadcast Venue Manager (BVM) who will assist with the acquisition of the pass. RHBs are requested to inform SINGSOC in advance – Wi-Fi at the IBC [email protected] – of the total number of ENG bibs RHBs are informed that there is no public Wi-Fi network provided at that will be required during the the IBC. However, RHBs are welcome to use Singapore’s national Wi- 28th SEA Games. Fi service, Wireless@SG, which is available at the IBC. The RHB team leader will then Wireless@SG is free, but in order to connect for the first time the user sign for and collect all their ENG has to register and create an account. Passport details and mobile bibs at once from the booking number are required (the mobile number will be used to recieve a staff at the CIC. password). The domain field should be set to Singtel. Collect your Final touches for the IBC Broadcaster Handbook

Over the past few days the IBC Hard copies of the Broadcaster has recieved some aesthetic Handbook for the 28th SEA updates as the look and feel of Games will be distributed to RHB the 28th SEA Games begins to representatives on arrival at the become more prominent... IBC. Please visit the CIC to collect additional copies should they be required.