TRANSIT SERVICES COMMISSION WESTERN NEVADA COUNTY AGENDA TUESDAY January 19, 2021 9:30 A.M. VIRTUAL MEETING
Pursuant to Governor Gavin Newsom’s Executive Order pertaining to the convening of public meetings in response to the COVID-19 pandemic, the County of Nevada hereby provides notice that it will hold its regularly scheduled meeting of the Transit Services Commission virtually via Zoom.
Public Comment: Members of the Public will not be able to comment during the meeting. Comments on items that are of interest to the public and are within the subject matter jurisdiction of the Commission, or on a particular agenda item, can be submitted using the following link https://www.mynevadacounty.com/2257/Transit-Services, comments must be submitted prior to the meeting January 19, 2021, 9:30 A.M. PST. Additionally, the Public can comment by calling (530) 477-0103 x 1003 and leaving a message or emailing [email protected]. Comments submitted by phone or email must be received no later than January 18, 2021 at 5:00 P.M. PST
Join Zoom Meeting https://zoom.us/j/98416061361?pwd=NnloR08zYlNKWGVoNktadXB0bEdadz09
Meeting ID: 984 1606 1361 Passcode: 048026 One tap mobile +16699006833,,98416061361#,,,,*048026# US (San Jose)
Dial by your location +1 669 900 6833 US (San Jose) Meeting ID: 984 1606 1361 Passcode: 048026
Ann Guerra, Member-at-Large, Chair Joe Heckel, Member-at-Large, Vice-Chair Jan Arbuckle, Councilmember, Grass Valley City Council Ed Scofield, Supervisor, District 2, County of Nevada Duane Strawser, Councilmember, City of Nevada City Sue Hoek, Supervisor, District 4, County of Nevada
REGULAR MEETING: 9:30 a.m.
STANDING ORDERS: Call the Meeting to Order.
PLEDGE OF ALLEGIANCE
*************************************************************************************
1. Call to Order
2. Roll Call
3. PUBLIC COMMENT: **Please see above for special COVID-19 Public Comment procedures.**
CONSENT ITEMS: These items listed are considered routine and non-controversial, and will be acted on by the Commission at one time without discussion. Any Commission member, staff member or interested party may request that an item be removed from the consent agenda for discussion.
4. Approve Minutes of the November 18, 2020 Commission Meeting (Pages 1 - 2) Recommendation: Approve Meeting Minutes
ACTION ITEMS:
5. Election of 2021 Transit Services Commission Chair and Vice-Chair (Page 3) Recommendation: Elect Chair and Vice-Chair
6. Appoint Fiscal Year 2021-22 Transit Services Budget Sub-Committee (Page 4) Recommendation: Appoint Two Member Budget Sub-Committee
7. Approval of Submission and acceptance of an Environmental Protection Agency (EPA) 2019- 20 Targeted Airshed Grant Application (EPA-OAR-OAQPS-20-01) and for the Purchase of Two 35 foot Low-Floor Battery Electric Zero Emission Transit Buses, Depot Slow Charger, On- Route Fast Charger and Associated Construction Costs for Installation in the amount of $2,460,653 (Pages 5 - 138) Recommendation: Approve the Submission and Award of the EPA Targeted Airshed Grant and the Procurement of Capital Equipment and Associated Installation
INFORMATIONAL ITEMS:
8. Manager’s Report: (Page 139) Recommendation: Accept the report
9. Gold Country Stage Operations Report Recommendation: Accept the report (Pages 140-149)
10. Gold Country Lift Operations Report Recommendation: Accept the report (Pages 150-153)
11. Nevada County Transit Services FY2019 – 20 Annual Report Recommendation: Accept the report (Pages 154-168)
12. COMMISSIONER COMMENTS AND ANNOUNCEMENTS
The next scheduled Transportation Services Commission meeting is on Wednesday March 17, 2021 at 9:30 AM via Zoom unless otherwise noticed.
13. ADJOURNMENT
This agenda was posted 72 hours in advance of the meeting at the Eric Rood Administrative Center, the Town of Truckee Administrative Center, the City Hall of Grass Valley and the www.goldcountrystage.com website.
COMMONLY USED ACRONYMS TRANSIT SERVICES COMMISSION (TSC)
ADA Americans with Disabilities Act ADT Average Daily Trip APTA American Public Transportation Association ARRA American Recovery and Reinvestment Act ARB Air Resources Board (same agency as CARB) ATCI-MAPCO Accessible Transportation Coalition Initiatives/Mobility Action Plan Coalition BOS Board of Supervisors CAL-ACT California Association for Coordinated Transportation CAL-TIP California Transit Indemnity Pool CALTRANS California Department of Transportation CARB California Air Resources Board CCAA California Clean Air Act CDBG Community Development Block Grant CEQA California Environmental Quality Act CIP Capital Improvement Program CMAQ Congestion Mitigation and Air Quality CNG Compressed Natural Gas GCL Gold County Lift GCS Gold County Stage CSAC California State Association of Counties CT Caltrans CTA California Transit Association CTAA Community Transportation Association of America CTC California Transportation Commission CTP California Transportation Plan CTS Community Transit Service CTSA Consolidated Transportation Service Agency CTSGP-CTAP California Transit Security Grant Program-California Transit Assistance Fund DBE Disadvantaged Business Enterprise DPW Department of Public Works (formerly DOTS) EIR Environmental Impact Report EPA Environmental Protection Agency ERC Economic Resource Council FFY Federal Fiscal Year FTA Federal Transit Administration FY Fiscal Year GCS Gold Country Stage GV Grass Valley ITS Intelligent Transportation Systems JARC Job Access & Reverse Commute JPA Joint Powers Agreement LAFCO Local Agency Formation Commission LCTOP Low Carbon Transit Operations Program LOP Lake of the Pines LOS Level of Service LTF Local Transportation Fund LWW Lake Wildwood MAP Mobility Action Partners MAP 21 Moving Ahead for Progress in the 21st Century Act (Federal) MM Mobility Management MOU Memorandum of Understanding MPO Metropolitan Planning Organization MTC Metropolitan Transportation Commission COMMONLY USED ACRONYMS TRANSIT SERVICES COMMISSION (TSC) MUB Multi-use building NC Nevada City NCCA Nevada County Contractors' Association NCTC Nevada County Transportation Commission NEPA National Environmental Policy Act NSAQMD Northern Sierra Air Quality Management District NSJ North San Juan OWP Overall Work Program PAC Project Advisory Committee PCT Placer County Transit PCTPA Placer County Transportation Planning Agency PV Penn Valley PTMISEA Public Transportation Modernization Improvement & Service Enhancement Act. PUC Public Utilities Commission R/W Right-of-Way RAB Roundabout RCTF Rural Counties Task Force RDA Redevelopment Agency RFP Request for Proposal RIP Regional Improvement Program RPA Rural Planning Assistance RR Rough & Ready RT Route RTP Regional Transportation Plan RTPA Regional Transportation Planning Agency SACOG Sacramento Area Counsel of Governments SAFETEA-LU Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users SDA Special Development Areas SEDD Sierra Economic Development District SOV Single Occupant Vehicle SBD Supervising Bus Driver SSTAC Social Services Technical Advisory Council STA State Transit Assistance STIP State Transportation Improvement Program TAC Transit Citizen’s Advisory Committee TART Tahoe Area Regional Transit TDA Transportation Development Act TDP Transit Development Plan TE Transportation Enhancement TNT/TMA Truckee-North Tahoe Transportation Management Association TPA Triennial Performance Audit TRPA Tahoe Regional Planning Agency TSC Transit Services Commission TSD Transit Services Division TSM Transit Services Manager TTC Tinloy Street Transit Center VMT Vehicle Miles of Travel VSH Vehicle Service Hour VSM Vehicle Service Miles
Updated 5-1-17
Transit Services Commission Minutes of Meeting November 18, 2020 Page 1 of 2
TRANSIT SERVICES COMMISSION
Minutes of Meeting
Wednesday, November18, 2020
The scheduled meeting of the Transit Services Commission, Western Nevada County, pursuant to Governor Gavin Newsom’s Executive Order pertaining to the convening of public meetings in response to the COVID- 19 pandemic, the County of Nevada held its regularly scheduled meeting of the Transit Services Commission virtually via Zoom. The November 18, 2020 meeting of the Transit Services Commission (TSC) was opened by Vice-Chair Joe Heckel
1. Call to Order: Vice-Chair Joe Heckel called the meeting to order at 9:03 AM. Vice-Chair Joe Heckel led the Pledge of Allegiance. 2. Roll Call:
Commissioners Present:
Ann Guerra, Chair / Member-at-Large
Joe Heckel, Vice-Chair / Member-at-Large
Jan Arbuckle, Council Member, City of Grass Valley
Ed Scofield, County Representative, District 2, Nevada County Board of Supervisors
Duane Strawser, Council Member, City of Nevada City
Sue Hoek, County Representative, District 4, Nevada County Board of Supervisors
Commissioners Absent:
No Commissioners were absent.
Staff Present:
Robin Van Valkenburgh, Transit Services Manager
Elizabeth Nielsen, Accounting Technician
3. Public Comment:
There were no public comments received by telephone or email.
January 19, 2021 1 Transit Service Commission November 18, 2020 Page 2 of 2
CONSENT ITEMS: These items listed are considered routine and non-controversial and will be acted on by the Commission at one time without discussion. Any Commission member, staff member or interested party may request that an item be removed from the consent agenda for discussion.
4. Approve Minutes of the September 16, 2020 Commission Meeting. (Pages 1 – 2) Chair Ann Guerra called for a motion to approve the minutes of the September 16, 2020 Commission meeting. Commissioner Jan Arbuckle motioned to approve the September 16, 2020 minutes. Commissioner Sue Hoek seconded the motion. On a roll call vote the motion was unanimously passed.
ACTION ITEMS:
5. Approve 2021 Calendar Year Transit Services Commission Meeting Schedule (Pages 3 - 4)
Chair Ann Guerra called for a motion to approve the 2021 calendar year Transit Services Commission meeting schedule. Chairman Joe Heckel motioned to approve the schedule. Commissioner Jan Arbuckle seconded the motion. On a roll call vote the motion was unanimously passed.
INFORMATIONAL ITEMS:
6. Manager’s Report (Page 5)
The Manager’s Report was accepted.
7. Gold Country Stage Operations Report (Pages 6 - 17)
The Operations Report was accepted.
8. Gold Country Lift Operations Report (Pages 18 - 21)
The Lift Operations Report was accepted
8. COMMISSIONER COMMENTS AND ANNOUNCEMENTS
The next scheduled Transportation Services Commission meeting is scheduled for Wednesday, January 20, 2021 at 9:30 AM via Zoom unless otherwise noticed. There were no other announcements or comments.
9. ADJOURNMENT
A motion for adjournment was made by Commissioner Duane Strawser, the motion was seconded by Commissioner Ed Schofield. The motion was pass unanimously. The meeting was adjourned at 9:32 AM.
Respectfully submitted by Elizabeth Nielsen, Accounting Technician, Nevada County Public Works Department.
January 19, 2021 2 ITEM 5 COUNTY OF NEVADA COMMUNITY DEVELOPMENT AGENCY DEPARTMENT OF PUBLIC WORKS TRANSIT SERVICES DIVISION 950 MAIDU AVENUE, NEVADA CITY, CA 95959-8617 (530) 477 -0103 Toll Free (888) 660 -7433 FAX (530) 477-7847 http://new.nevadacounty.com
Sean Powers, Trish Tillotson , Director Jof Public Works Community Development Agency Director Robin Van Valkenburgh, Transit Services Manager
TRANSIT SERVICES COMMISSION Action Item
MEETING DATE: January 19, 2021
TO: Transit Services Commission
FROM: Robin Van Valkenburgh, Transit Services Manager
SUBJECT: Election of 2021 Transit Services Commission Chair and Vice-Chair
RECOMMENDATION: Elect a Chair and Vice-Chair for 2021.
BACKGROUND: Under the policies and procedures previously established by the Transit Services Commission (TSC), the Chair and Vice Chair terms of office are on a calendar year basis. It is appropriate, therefore, at this time for the TSC to elect a new Chair and Vice Chair for the 2021 Commission meetings.
Please contact me if you have any questions prior to the January 19, 2021 TSC Meeting.
TT:RVV
January 19, 2021 3 ITEM 6 COUNTY OF NEVADA COMMUNITY DEVELOPMENT AGENCY DEPARTMENT OF PUBLIC WORKS TRANSIT SERVICES DIVISION 950 MAIDU AVENUE, NEVADA CITY, CA 95959-8617 (530) 477 -0103 Toll Free (888) 660 -7433 FAX (530) 477-7847 http://new.nevadacounty.com
Sean Powers, Trish Tillotson , Director Jof Public Works Community Development Agency Director Robin Van Valkenburgh, Transit Services Manager
TRANSIT SERVICES COMMISSION Action Item
MEETING DATE: January 19, 2020
TO: Transit Services Commission
FROM: Robin Van Valkenburgh, Transit Services Manager
SUBJECT: Appointment of Fiscal Year 2021-22 Transit Budget Sub-Committee if Required
RECOMMENDATION: Appoint a Fiscal Year 2021-22 Transit Budget Sub-Committee.
BACKGROUND: The County of Nevada Transit Services has started the process of developing the Fiscal Year 2021-22 budget. The draft Transit Services budget is scheduled to be submitted to the County Executive Office in early March. The TSC has traditionally appointed a budget subcommittee to meet with Transit staff prior to the March TSC meeting. Due to the draft Transit Services Division budget being submitted to the Board on or before the next regularly scheduled TSC meeting, staff proposes to submit the initial draft budget to the TSC sub- committee for initial review prior to the March 17th meeting date. The 2019-20 TSC budget sub- committee was Commissioners Scofield and Heckel. A preliminary schedule of the County budget process is as follows.
January: Board of Supervisors Budget Priorities Workshop February: Countywide budget kickoff March: Draft Transit Services Division Budget due April: Board of Supervisors Budget sub-committee review and presentation June: County budget adoption estimated to occur on or around the 15th
Local Transportation Funds (LTF) is derived from local general sales tax and is the bulk of our operational revenue for transit and paratransit services. The County Auditor will be providing the official LTF projection for next Fiscal Year 2021-22 in March. The LTF has been holding steady this fiscal year.
Please contact me if you have any questions prior to the January 19, 2021 TSC Meeting.
TT:RVV January 19, 2021 4 ITEM 7 COUNTY OF NEVADA COMMUNITY DEVELOPMENT AGENCY DEPARTMENT OF PUBLIC WORKS TRANSIT SERVICES DIVISION 950 MAIDU AVENUE, NEVADA CITY, CA 95959-8617 (530) 477 -0103 Toll Free (888) 660 -7433 FAX (530) 477-7847 http://new.nevadacounty.com
Sean Powers, Trish Tillotson , Director Jof Public Works Community Development Agency Director Robin Van Valkenburgh, Transit Services Manager
TRANSIT SERVICES COMMISSION Action Item
MEETING DATE: January 19, 2021
TO: Transit Services Commission
FROM: Robin Van Valkenburgh, Transit Services Manager
SUBJECT: Approval of Submission and acceptance of an Environmental Protection Agency (EPA) 2019-20 Targeted Airshed Grant Application (EPA-OAR-OAQPS-20-01) and for the Purchase of Two 35 foot Low-Floor Battery Electric Zero Emission Transit Buses, Depot Slow Charger, On-Route Fast Charger and Associated Construction Costs for Installation in the amount of $2,460,653
RECOMMENDATION: Approve the submission and award of the EPA Targeted Airshed Grant and the associated bus equipment procurement.
BACKGROUND: On November 22, 2019 the Environmental Protection Agency (EPA) released a Request for Applications (RFA) No: EPA-OAR-OAQPS-20-01 for the 2019 Targeted Airshed Grant Program.
The purpose of this grant program is to assist local, state and/or tribal air pollution control agencies to develop plans and conduct projects to reduce air pollution in nonattainment areas that EPA determines are the top five most polluted areas relative to ozone (O3), annual average fine particulate matter (PM2.5), or 24-hours PM2.5 National Ambient Air Quality Standards (NAAQS). The overall goal of the Targeted Airshed Grant Program is to reduce air pollution in the nation’s areas with the highest levels of ozone and PM2.5 ambient air concentrations. Western Nevada County is eligible under the Ozone Nonattainment Area category.
The Transit Services Division in coordination with the Northern Sierra Air Quality Management District and the California Air Resources Board (CARB) developed an application, Attachment A, which was felt to meet the program requirements, and which had the potential to score highly against other competitive projects. CARB representatives successfully submitted the grant application on April 10, 2020 and a revised application on September 13, 2020.
The proposed project is for the purchase of two 35 foot Low-Floor Battery Electric Zero Emission Transit Buses and all necessary infrastructure charging equipment, including overnight trickle chargers for the bus yard, and an on-route fast charger as well as associated construction expenses.
January 19, 2021 5
The proposed project will also assist the Transit Services Division in meeting the CARB mandated Innovative Clean Transit Regulation (effective October 1, 2019) for transit agencies to purchase 100 percent zero emissions vehicles beginning in 2026 (for small agencies).
The current grant application timeline is as follows.
November 22, 2019 Request for Applications (RFA) Opens April 10, 2020 RFA Closes – Applications Due June 26, 2020 Anticipated Notification of Selection August 20, 2020 Application Review with EPA, CARB and NSAQMD Staff September 13, 2020 Submission of Revised Application November 1, 2020 Notification of Expected Award and Initiation of Pre- Award Authority January 15, 2021 Anticipated Grant Award
The Transit Services and the Purchasing Division have collaborated to determine the best approach to procure the proposed buses and charging infrastructure. Purchasing has identified a competitively awarded Contract with the State of Virginia (Contract No. E194-81688) Attachment B, which was awarded to Gillig, LLC of Livermore, CA for battery powered electric buses, charging infrastructure and associated installation.
Purchasing Policy section 4.5(B) allows for purchases made from other public agencies competitive solicitations. Therefore, staff is recommending the Board approve a Resolution for the submission and acceptance of the EPA Targeted Airshed Grant application in the amount of $2,460,653 and a Resolution for the purchase of two 35 foot Low-Floor Battery Electric Zero Emission Transit Buses and all necessary infrastructure charging equipment, including the purchase and installation of overnight trickle chargers for the bus yard, and overhead on-route fast charging, in the amount of $2,460,653.
Please contact me if you have any questions prior to the January 19, 2021 TSC Meeting.
TT:RVV
January 19, 2021 6 OMB Number: 4040-0004 Expiration Date: 12/31/2022
Application for Federal Assistance SF-424
* 1. Type of Submission: * 2. Type of Application: * If Revision, select appropriate letter(s): Preapplication New
Application Continuation * Other (Specify):
Changed/Corrected Application Revision
* 3. Date Received: 4. Applicant Identifier: Completed by Grants.gov upon submission.
5a. Federal Entity Identifier: 5b. Federal Award Identifier:
State Use Only:
6. Date Received by State: 7. State Application Identifier: Choose State...
8. APPLICANT INFORMATION:
* a. Legal Name: California Air Resources Board
* b. Employer/Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS:
68-0288069 1959302760000 d. Address:
* Street1: 1001 I Street
Street2: P.O. Box 1436 * City: Sacramento County/Parish:
* State: CA: California Province:
* Country: USA: UNITED STATES * Zip / Postal Code: 95812-1436 e. Organizational Unit:
Department Name: Division Name:
California Air Resources Board Administrative Services Div. f. Name and contact information of person to be contacted on matters involving this application:
Prefix: * First Name: Mr. Jaynesh Middle Name:
* Last Name: Singh Suffix:
Title: Accounting Administrator II
Organizational Affiliation:
California Air Resources Board
* Telephone Number: Fax Number: (916) 322-2274 (916) 322-9612
* Email: [email protected]
January 19, 2021 7 Application for Federal Assistance SF-424
* 9. Type of Applicant 1: Select Applicant Type:
A: State Government Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
Environmental Protection Agency
11. Catalog of Federal Domestic Assistance Number:
66.956 CFDA Title:
Targeted Air Sheds Grant Program
* 12. Funding Opportunity Number:
EPA-OAR-OAQPS-20-01 * Title:
2019 & 2020 Targeted Airshed Grant Program
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
Add Attachment Delete Attachment View Attachment
* 15. Descriptive Title of Applicant's Project:
Purchase of Two 35 Foot Low-Floor Battery Electric Zero Emission Transit Buses including All Necessary Infrastructure Charging Equipment for One Overnight Charging Location at the Nevada County Operations Center Sufficient for Two Vehicles.
Attach supporting documents as specified in agency instructions.
Add Attachments Delete Attachments View Attachments
January 19, 2021 8 Application for Federal Assistance SF-424
16. Congressional Districts Of:
* a. Applicant ALL * b. Program/Project CA-ALL
Attach an additional list of Program/Project Congressional Districts if needed. Add Attachment Delete Attachment View Attachment
17. Proposed Project:
* a. Start Date: 08/01/2020 * b. End Date: 08/31/2024
18. Estimated Funding ($):
* a. Federal 2,460,653.00
* b. Applicant 0.00
* c. State 0.00
* d. Local 0.00
* e. Other 0.00
* f. Program Income 0.00
* g. TOTAL 2,460,653.00
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
a. This application was made available to the State under the Executive Order 12372 Process for review on . b. Program is subject to E.O. 12372 but has not been selected by the State for review.
c. Program is not covered by E.O. 12372.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) Yes No
If "Yes", provide explanation and attach Add Attachment Delete Attachment View Attachment
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) ** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions.
Authorized Representative:
Prefix: Ms. * First Name: Meena Middle Name:
* Last Name: Ganesan Suffix:
* Title: Accounting Administrator I Supervisor
* Telephone Number: Fax Number: (916) 327-2963 (916) 322-9612
* Email: [email protected]
* Signature of Authorized Representative: * Date Signed: 8/7/2020
January 19, 2021 9 BUDGET INFORMATION - Non-Construction Programs OMB Number: 4040-0006 Expiration Date: 02/28/2022 SECTION A - BUDGET SUMMARY
Grant Program Catalog of Federal Estimated Unobligated Funds New or Revised Budget Function or Domestic Assistance Activity Number Federal Non-Federal Federal Non-Federal Total (a) (b) (c) (d) (e) (f) (g)
County of Nevada 66.956 1. $ $ $ 2,460,653.00 $ $ 2,460,653.00 Transit Services Division
2.
3.
4.
5. Totals $ $ $ 2,460,653.00 $ $ 2,460,653.00
Standard Form 424A (Rev. 7- 97) Prescribed by OMB (Circular A -102) Page 1
January 19, 2021 10
PREVIEW Date: Apr 10, 2020 Workspace ID: WS00455719 Funding Opportunity Number: EPA-OAR-OAQPS-20-01 SECTION B - BUDGET CATEGORIES
6. Object Class Categories GRANT PROGRAM, FUNCTION OR ACTIVITY Total (1) (2) (3) (4) (5)
County of Nevada Transit Services Division
a. Personnel $ $ $ $ $
b. Fringe Benefits
c. Travel
d. Equipment
e. Supplies
f. Contractual
g. Construction
h. Other 2,460,653.00 2,460,653.00 $ i. Total Direct Charges (sum of 6a-6h) 2,460,653.00 2,460,653.00
j. Indirect Charges $
k. TOTALS (sum of 6i and 6j) $ 2,460,653.00 $ $ $ $ 2,460,653.00
7. Program Income $ $ $ $ $
Authorized for Local Reproduction Standard Form 424A (Rev. 7- 97) Prescribed by OMB (Circular A -102) Page 1A
January 19, 2021 11 SECTION C - NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Other Sources (e)TOTALS
8. County of Nevada Transit Services Division $ $ $ $
9.
10.
11.
12. TOTAL (sum of lines 8-11) $ $ $ $ SECTION D - FORECASTED CASH NEEDS Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
13. Federal $ 615,163.25 $ 153,790.81 $ 153,790.81 $ 153,790.81 $ 153,790.81 14. Non-Federal $
15. TOTAL (sum of lines 13 and 14) $ 615,163.25 $ 153,790.81 $ 153,790.81 $ 153,790.81 $ 153,790.81 SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) Grant Program FUTURE FUNDING PERIODS (YEARS) (b)First (c) Second (d) Third (e) Fourth
County of Nevada Transit Services Division 16. $ 615,163.25 $ 615,163.25 $ 615,163.25 $ 615,163.25
17.
18.
19.
20. TOTAL (sum of lines 16 - 19) $ 615,163.25 $ 615,163.25 $ 615,163.25 $ 615,163.25 SECTION F - OTHER BUDGET INFORMATION 21. Direct Charges: 22. Indirect Charges:
23. Remarks:
Authorized for Local Reproduction Standard Form 424A (Rev. 7- 97) January 19, 2021 Prescribed by OMB (Circular A 12-102) Page 2 Project Title Purchase of Two 35 Foot Low-Floor Battery Electric Zero Emission Transit Buses including All Necessary Infrastructure Charging Equipment for One Overnight Charging Location at the Nevada County Operations Center Sufficient for Two Vehicles.
Applicant Information California Air Resources Board 1001 I Street, P.O. Box 2815 Contact: Earl Withycombe, Air Resources Engineer Phone: (916) 322-8487 Fax: (916) 322-3646 Email: [email protected] DUNS Number: 19593027
Application submitted on behalf of: Northern Sierra Air Quality Management District 200 Litton Drive, Suite 320 Grass Valley, CA 95945 Contact: Gretchen Bennitt, Executive Director Phone: (530) 274-9360, Extension 102 Fax: (530) 274-7546 Email: [email protected]
Budget Summary EPA Funding Requested Voluntary Cost Share Total Project Cost $2,460,653 $0 $2,460,653
Project Period Project Start: August 1, 2020 Project End: August 31, 2024
Project Description The proposed project is for the purchase of two 35-foot battery electric zero emission transit buses and all associated charging infrastructure, both overnight trickle and on-route fast charging. This purchase will replace two 30-foot diesel cutaway buses and supports expansion of core bus service.
Project Location The project is located entirely in the Western Nevada County (CA) Ozone Nonattainment Area, situated in the Sierra Nevada foothills.
January 19, 2021 13 Workplan
Section 1 – Project Summary and Approach
A. Ongoing, Significant Emissions Reductions and Consideration of Other Activities a. The County of Nevada Transit Services Division is proposing the purchase of two 35 foot low floor transit style Zero Emission Buses and all related slow and fast vehicle charging infrastructure to replace two 30 foot El Dorado Aero Elite 290 diesel cutaways. The proposed vehicles will be used entirely within the Western Nevada County Ozone Nonattainment Areas, serving the communities of Grass Valley and Nevada City along the SR49/SR20 corridor.
Staff is proposing to purchase two Gillig 35 foot Battery Electric Low Floor Plus buses via options on the Commonwealth of Virginia contract (IFB #2712), two Charge Point CPE 250 charging stations and one Power Block charger.
The proposed project is consistent with current California Air Resources Board requirements for California transit agencies to move to zero emissions fleets by 2026 (small rural agencies) and supports the overarching goal of reducing statewide emissions by replacing diesel engine vehicles with zero emission battery electric vehicles. The proposed project is consistent with County goals as well as the capital replacement plan included in the Western Nevada County Transportation Development Plan Update (2016).
As a public transit provider the Transit services division is always searching for ways to improve operations and customer service. The proposed project will provide significant operational benefits which in turn will provide enhanced customer service and improved overall customer satisfaction and ultimately emissions reductions.
By replacing the current cutaway vehicles with low floor transit style buses staff expects to see significant reductions in route running times, between 5 and 10 minutes per run, due to improved wheelchair loading and unloading times. The current average load and unload time for wheelchairs is approximately 5 minutes for each, with the proposed ZEB low floor transit style buses that duration drops to between 30 – 90 seconds. This equates to a potential savings of up to 90 minutes (1.5 WC/run*12 runs*5 min) per route per day of scheduled time on route which is typically spent idling. Based on the current projections of using the ZEB vehicles on two main routes, the reduced idling time per day could reach a maximum of 90 minutes per day. This reduction in run times will lead to improved on-time performance which may lead to enhanced ridership.
The improvement in on-time performance and the ease of boarding and alighting for all passengers is expected to improve customer satisfaction, reduce potential passenger conflict due to delays and improve employee morale.
January 19, 2021 14 The proposed project also supports the implementation of service enhancement recommendations from the Western Nevada County Transportation Development Plan Update (WNCTDP) which include enhanced service frequency within the core nonattainment areas of Grass Valley and Nevada City. The WNCTDP recommends increasing headway frequency from 60 minutes to 30 minutes on routes 1 and 4, which specifically serve Nevada City and Grass Valley. Implementation of these frequency improvements have the potential to increase transit ridership by up to 40 percent annually (approximately 105,000 annual unlinked passenger trips) based on past empirical data.
B. Emission Inventory and Progress Towards Attainment a. This project proposes to replace two 30 foot El Dorado Aero Elite diesel cutaway buses used for daily public transit operations which span up to 14 hours per day. The current vehicles have the following emissions:
Average 45 MPH Total Annual Emissions Per Bus = 45.4 1.4 46.8 lb NOx/yr = 0.1 0.0 0.1 lb ROG/yr
Average 45 MPH Total Total Annual Emissions = 90.9 2.7 93.6 lb NOx/yr 0.2 0.0 0.3 lb ROG/yr
Total emissions reduction specific to the replaced vehicles is 100 percent based on emissions for Zero Emission Buses. These emission reductions will be ongoing and are complaint with California Air Resource Board guidelines.
Additional expected co-benefits are ridership increases which will lead to emissions and Vehicle Miles Traveled reductions. Based on data obtained from prior service years wherein transit provided 30 minute headways on route 1, as is intended with the proposed project vehicles, staff estimates that passenger vehicle reductions due to mode shifting will 69,224 VMT per years. Average annual emissions over the 14 year life of the electric buses for displaced passenger vehicle use will be:
Passenger Vehicle Emission Factors = 0.060 gram NOx/mile 0.068 gram ROG/mile
Annual Emissions = 9.2 lb NOx/yr = 10.4 lb/ROG/yr
January 19, 2021 15 Total annual emission reductions will be:
Net Emissions Reductions = 102.7 lb NOx/yr = 10.7 lb ROG/yr
These figures are based on a three year project cycle with an estimated ridership increase of 63,000.
C. Innovative Emission Reductions a. This project utilizes the most current, efficient user friendly products available to meet the specified emissions reduction targets. As a rural transit agency there are limited opportunities to directly and significantly impact emissions within our community. The transit bus fleet is the largest and most impactful component of vehicle emissions within the County. The proposed bus replacement project allows us to meet emissions reduction objectives through the purchase of Zero Emission Buses while also helping to improve operating efficiency and overall customer satisfaction.
By reducing fleet vehicle emissions and potentially increasing transit ridership through increased frequency of service we have the ability to meet needed emissions reductions, reduce community VMT and create a countywide acceptance of public transit which will possibly reduce future dependence on personal vehicles.
This project meets current CARB transit fleet requirements for emissions reductions and supports the capital replacement recommendations included in the Western Nevada County Transportation Development Plan Update. In addition, the proposed project has been included within the infrastructure design aspects of the newly built Nevada County Operations Center, meaning that the electrical charging infrastructure requirements are already addressed and planned for within that project.
D. Roles and Responsibilities a. CARB will accept the grant and monitor compliance by Northern Sierra AQMD with all grant requirements.
Northern Sierra AQMD will pass grant funds to the County of Nevada Transit Services Division and monitor compliance with sub-awardee grant requirements.
As the sub-grantee the County of Nevada Transit Services Division is responsible for the identification of the desired vehicles which meet the Zero Emissions Bus requirements, ensuring all Federal procurement procedures are followed in accordance with best practices, procurement of all project related equipment and proper administration of all grant funds in accordance with grant guidelines.
January 19, 2021 16 Section 2 – Community Benefits, Engagement and Partnerships
A. Community Benefits a. Western Nevada County is located in the heart of California’s Gold Rush country. Western Nevada County is bounded by Sierra County to the north, Placer County to south, and Yuba County to the west. Western Nevada County covers approximately 618 square miles, ranging in elevation from near sea level in the southwest to roughly 5,500 feet at Bowman Lake in the northeast. Western Nevada County is traversed by three main highways: State Route (SR) 49 running north-south, SR 20 running east-west, and SR 174 running between Grass Valley and Colfax, just south of the county boundary.
The main economic and population centers in Western Nevada County consist of Nevada City and Grass Valley, which are situated below the heavy snows of the Sierra Nevada. Nevada City serves as the county seat. The only other incorporated community in Western Nevada County is Grass Valley, located approximately 4 miles southwest of Nevada City. There are also a number of important residential areas in the outlying portions of the study area, including Lake Wildwood, Penn Valley, Lake of the Pines, Chicago Park, and North San Juan. Significantly, much of Western Nevada County is designated as low-income according to AB1550 mapping.
The proposed project will significantly reduce emissions related to transit fleet vehicles operating within the effected nonattainment zone thereby improving air quality within the Western Nevada County region. These reductions will be ongoing for the life of the purchased vehicles, estimated at a minimum of 14 years.
In addition to the specific transit fleet emissions reductions there will be co- benefits associated with improved transit operations. The expected co-benefits of the proposed project are as follows.
Improve transit system efficiency: Given the reduction of time required for passenger loading and unloading, specifically wheelchair passengers, it is estimated that system on-time performance may improve up to 20 percent. This would equate to improving on-time performance from approximately 60-65 percent currently to 80-85 percent.
Additionally, with the reduction of time required to load and unload passengers staff estimates a reduction of up to 90 minutes per day of diesel engine idling on the routes specified to utilize the project vehicles.
Another projected benefit to the community is the fact that, with the addition of the project vehicles, staff intends to increase route frequency from 60 minute headways to 30 minute headways on core routes within Nevada City and Grass Valley. This frequency increase is projected to result in a ridership increase of up
January 19, 2021 17 to 63,000 passenger trips annually which will may result in a reduction of up to 69,224 vehicle miles traveled per year. This amounts to a reduction of up to 50 metric tons of GHG.
Ultimately the proposed project will help to create a modern efficient transit fleet which is instrumental in the improvement of the Western Nevada County transit system. The zero emissions buses will provide a comfortable, time saving way for members of low-income designated communities to travel for essential life functions. The system efficiency improvements will make transit a reasonable, attractive alternative to driving a personal vehicle for current non-transit users.
B. Community Engagement and Partnerships a. The proposed project is supported by the Transit Services Commission, which is the policy board for the County of Nevada Transit Services Division, and the ATCI-MAPCO/Social Services Transportation Advisory Council.
If approved, the purchased vehicles will undergo exterior wraps which will be based on art designs produced by local Western Nevada County artists. The bus wrap project is being done in partnership with the Nevada County Arts Council and will be annual competitive program which includes design submissions which are then submitted to the community for final design choice. In this way the community will have direct input into the overall appearance of the transit fleet.
Section 3 – Project Sustainability
A. The proposed project is the first step for the County of Nevada Transit Services Division in achieving the meeting of the CARB zero emissions goal for transit fleets. This project will allow the division to complete an initial procurement large enough to purchase multiple vehicles, which is necessary to implement the battery electric technology. This project will also provide a sufficient delay to allow for improvements in zero emission cutaway vehicles for them to be viable long-term fleet solutions. Going forward staff will identify a staggered fleet replacement schedule which will minimize the annual financial burden to the greatest extent possible, while still meeting the mandated timeline to achieve a zero emissions fleet.
In partnership with the Nevada County Transportation Commission, Northern Sierra Air Quality Management District and Caltrans the transit services division will develop a capital replacement plan utilizing multiple funding sources including: State Local Transportation Funds, State Transit Assistance funds, Low Carbon Transit Operations Program funds and Federal Transit Administration grant opportunities.
In addition to the purchase of zero emissions transit fleet, the transit services division will seek to continually enhance the transit services provided to the communities of Western Nevada County. These service enhancements will strive to remove gaps in service, broaden appeal and encourage system connectivity with neighboring communities.
January 19, 2021 18 Section 4 – Environmental Results – Outcomes, Outputs and Performance Measures
A. Expected Project Outputs and Outcomes a. The proposed project is designed to replace two 30 foot El Dorado Aero Elite diesel cutaway medium-duty transit buses with two Gillig 35-foot Battery Electric Low Floor Plus zero emission buses.
The two El Dorado cutaways are currently in revenue service approximately 14 hours per day and have the following emissions outputs.
Anticipated Outputs and Outcomes Outputs Outcomes Replace two 30 foot El Dorado Aero Annual diesel cutaway NOx Elite diesel cutaway buses with battery Emissions Reduced: 93.6 lbs./year electric zero emissions buses Annual diesel cutaway ROG emissions Reduced: 0.3 lbs./year Lifetime diesel cutaway NOx Emissions Reduced: 655.2 lbs. (7 yr. ULB) Lifetime diesel cutaway ROG emissions Reduced: 2.1 lbs. (7 yr. ULB) Annual Diesel Fuel Reduced: 10,129 gallons Lifetime Diesel Fuel Reduced: 70,905 gallons
B. Performance Measures a. Project performance measure may include, but not be limited to, the following. i. Oversight of the procurement process via the County of Nevada Purchasing Division; ii. Tracking and reporting expenditures to all required agencies; iii. Providing accurate and achievable milestone progress reports as compared to projected milestones; iv. Providing visual and written documentation of receipt of vehicles, including start date of service.
C. Performance Plan a. In conjunction with California Air Resources Board, the Northern Sierra Air Quality Management District and the County of Nevada Purchasing Division the Transit Services Division will follow established Federal Transit Administration (FTA) procurement guidelines for the procurement of transit vehicles via piggyback on an established contract which has assignable options. Once the proposed vehicles are received and placed in service the emissions reductions will be realized as the current vehicles are removed from service.
January 19, 2021 19 D. Timeline and Milestones
Est. Comp. Milestone Description Date 1. RFP/IFB OUT FOR BID 12/12/19 This is a procurement through the assignment of existing contracting rights (piggyback) with Commonwealth of Virginia (IFB#2712). 2. CONTRACT AWARDED August 2020 Commonwealth of Virginia awarded the contract on MM/DD/YYYY to Gillig LLC. County of Nevada Transit Services Division will be assigned existing contract rights (piggyback) on the Commonwealth of Virginia’s procurement.
3. NTP-Gillig LLC August 2020 4. FIRST VEHICLE DELIVERED August 2022 5. ALL VEHICLES DELIVERED October 2022 6. CONTRACT COMPLETE (Use date of final payment) December 2022
Section 5 – Programmatic Capability and Past Performance
A. Management, Completion and Reporting Requirements a. With respect to grant management, CARB has accepted several U.S. EPA grants in the past three years, including: Section 105 Air Pollution Control Financial Assistance Grant (Grant Number A-00901315), PM 2.5 Monitoring Network Grant (Grant Number PM-00T41301), and the State Clean Diesel Grant (Grant Number DS-99T62501). Each of these recent grants represents a continuation of a multi-year, multi-million dollar grant from U.S. EPA. For each grant, CARB has completed all grant agreement terms and completed (or expects to complete) the approved work plans to expeditiously apply funds to shared U.S. EPA and CARB air quality goals. CARB has documented progress on these grants through submittal of required reports and inputting collected data into state and national databases, as appropriate per the grant terms.
Additionally, CARB has extensive experience implementing multi-million-dollar incentives programs, such as the Lower-Emission School Bus Program, the Carl Moyer Memorial Air Quality Standards Attainment (Moyer) Program, Goods Movement Emission Reduction (Goods Movement) Program, the Air Quality Improvement Program (AQIP), and the Providing Loan Assistance for California Equipment (PLACE) Program. CARB’s experience in these programs has established solid working relationships with Air Districts as well as engine/equipment and retrofit manufacturers and vendors necessary for successfully implementing the proposed project.
b. The Northern Sierra AQMD has administered a $2.5 million 2015 U.S. EPA Targeted Airshed Grant to change out 600 wood stoves and a $3.2 million 2018
January 19, 2021 20 U.S. EPA Targeted Airshed Grant to change out 300 wood stoves, all in the Portola, California PM2.5 nonattainment area.
c. The sub-recipient, County of Nevada transit Services Division, does not have any similar Federally funded assistance agreements within the past three years. The Transit Services Division is a recipient of FTA 5311 funds on an annual basis. Staff has submitted a successful FTA 5339 Bus and Bus Facilities grant for $500,000 for the construction of bus wash facilities. This grant award is currently pending.
B. Not Applicable C. Staff Expertise a. The project lead at CARB is Earl Withycombe, Air Resources Engineer. He has experience in administering several U.S. EPA Section 105 Border Activity grants relating to Salton Sea and monitoring activities.
The project lead at the Northern Sierra AQMD is Ms. Gretchen Bennitt, Executive Director. She has experience in administering two U.S. EPA Targeted Airshed grants for wood stove changeouts in the Portola PM2.5 nonattainment area.
The project lead for the County of Nevada is Mr. Robin Van Valkenburgh, Transit Services Division Manager. He has been a Transit Manager/Planner for the past 15 years with various organizations. During this time he has successfully applied for and was awarded an FTA 5309 Bus and Bus Facilities grant in the amount of $18 million (2012 – Butte County Association of Governments) for the construction of a new Transit Operations and Maintenance Facility; multiple transit bus procurements and various technology procurements.
Section 6 – Leveraged Funding
The County of Nevada is not proposing any leveraged funding.
Section 7 – Budget
A. Expenditure of Awarded Funding a. Per County of Nevada policy upon notification of grant award, the Transit Services Manager will submit a grant acceptance Board of Supervisors agenda item to formally accept the grant award and allow expenditures against the grant funds. At this time a separate fund account will be established by the County to ensure transparency and simplify interest tracking. b. Once a Notice to Proceed has been issued for the procurement of the vehicles all invoices will be processed by the Transit Services Division accounting tech in accordance with established County policy and grant procedures. All expenditures will require signature by the Transit Services Manager.
January 19, 2021 21 c. Each invoice submitted for payment by the Transit Services Division will be reviewed by the County auditor/controllers office for accuracy and eligibility. d. Milestone progress reports will be submitted and will include any invoices processed during the reporting period.
B. Budget Table: Other – Cost-pass through to the District
Line Item & Itemized Cost EPA Funding Non- Federal Share Equipment 2 – 35 foot Battery Electric Low Floor Plus buses $1,842,153 ($856,815/bus + tax) 2 – CPE 250 (62.5kw) chargers @ $53,750/unit $107,500 1 – Power Block (156kW DC charger) @ $129,000/unit $129,000 Total Equipment $2,078,653 Contractual Charging equipment installation (Ops Facility+Transit Center) $382,000 Total Contractual $382,000 Total Pass-through to the District $2,460,653 Total Project Cost $2,460,653
January 19, 2021 22 January 19, 2021 23
1 DATE: 7/1/19
2 CONTRACT PERIOD: 7/1/19 thru 6/30/21
3 PURPOSE: Contract Award
Ref. Section 2
4 AUTHORIZED USERS: 5 CONTRACTOR’S eVA E39326 VENDOR ID#: 6 CONTRACTOR: Gillig, LLC
Ref. Section 1 7 CONTRACTOR CONTACT:
8 PAYMENT TERMS: Net 30 9 DELIVERY: F.O.B. Destination
10 MINIMUM ORDER: No Minimum Order Required
11 CONTRACT PRICES: Ref. Section 4 Dennis Donahue 12 DPS CONTRACT OFFICER: Phone: 804-786-5410 [email protected]
ADDITIONAL COPIES OF CONTRACTS AND ANY ASSOCIATED CONTRACT CHANGES ARE AVAILABLE ON THE DPS WEBSITE: www.eva.virginia.gov under the State Contracts webpage.
This contract is the result of a competitive bid program and its use is optional. This contract is a cooperative agreement. Therefore, in addition to Authorized Users referenced above, other government bodies and entities outside of Virginia may use this contract.
January 19, 2021 24 TABLE OF CONTENTS
SECTION DESCRIPTION
1 CONTRACTOR INFORMATION
2 GENERAL INSTRUCTIONS
3 SCOPE OF WORK AND SPECIAL TERMS AND CONDITIONS
4 GOODS & PRICING SCHEDULE, WARRANTY INFORMATION
5 CONTRACTOR SERVICE AND PARTS SUPPORT DATA
6 THIRD PARTY PARTICIPANTS REPORT
7 FEDERAL CERTIFICATIONS
January 19, 2021 25 1. CONTRACTOR INFORMATION
eVA Vendor Location Address Contact Information Contractor ID#
Gillig, LLC E39326 451 Discovery Drive James Ryan, Sales Manager Livermore, CA 94551 Tel.: 510-325-6958 Fax: 510-785-6819 Email: [email protected]
January 19, 2021 26
2. GENERAL INFORMATION
1. Ordering Method: All departments, institutions and agencies of the Commonwealth of Virginia (Commonwealth) using this contract must order items by issuing purchase orders through eVA. The orders will be governed by this agreement and the terms and conditions contained in the separate agreement for participation in eVA executed by the contractor.
2. Purchase Order Information: When placing an eVA catalog order, each line of the requisition must be identified with the correct Contractor Name and Location (eVA Vendor ID#), contract item number, full item description and the contract unit price. The exact Contract Number, as shown on page 1, must be inserted in the Contract Number field for each line item of the eVA requisition. Purchase orders not bearing the correct contract number in the appropriate location will be non-compliant and may not be considered a purchase against this contract.
3. Ordering Entity Acceptance: Inspection and acceptance upon delivery and approval of contractor’s invoice is the responsibility of the receiving entity.
4. Complaints: Any complaint that is due to a violation or breach of the Contract provisions shall be reported on an official DPS “PROCUREMENT COMPLAINT FORM.” To facilitate notification, this form shall be completed by the Virginia ordering entity and sent to the contract vendor, with a copy sent to DPS to the address shown on the form. Contract vendors shall also use this form to initiate complaints concerning Virginia entities. This form may be downloaded from the internet at the following link http://eva.virginia.gov and clicking on “I Buy for Virginia.”
5. Changes: Any changes whether for increases or decreases in pricing, delivery terms or additional options must be approved by the Division of Purchases and Supply in advance of issuance of the purchase order. Disputes between the ordering agency and the vendor will be resolved in accordance with the terms of the contract and any change orders/renewals unless prior approval was granted by DPS.
6. Authorized Users: Unless otherwise instructed by the Division of Purchases and Supply (DPS), all state agencies, institutions of higher education, and other public bodies and entities are authorized to use the Contract by the Code of Virginia § 2.2-1110.Additionally, those specified by the Code of Virginia §2.2- 1120, to include private institutions of higher education chartered in Virginia and granted tax-exempt status under §501(c)(3) of the Internal Revenue Code.
The Metropolitan Washington Council of Governments (MWCOG) and members of MWCOG shall also be included as Authorized Users of this Contract.
Third party users as referenced herein Section 3-E “Use of Agreement by Third Parties.”
7. Copies of Contract-Related Documents shall be requested directly from the contractor. Such documents may include the solicitation (Invitation for Bids- IFB #2712 dated 3/11/19), contractor’s bid response, signed FTA Certificates i.e. Buy America, Compliance w/ Buy America Rolling Stock Requirements and other related documents.
January 19, 2021 27
3. SCOPE OF WORK AND SPECIAL TERMS AND CONDITIONS
A. SCOPE OF WORK Contractor shall provide and deliver 12 year, low floor battery- powered electric transit buses per the specifications described in Section 4 “Goods & Pricing Schedule, Warranty Information” and be compliant with current Federal Transit Administration (FTA) and Fixing Americas Surface Transportation (FAST) Act regulations, upon delivering and invoicing. All buses shall be powered by an electric propulsion system and be new and unused. Buses shall have a minimum expected life of twelve (12) years or 500,000 miles, whichever comes first.
B. CANCELLATION OF CONTRACT The purchasing agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the contractor. In the event the initial contract period is for more than 12 months, the resulting contract may also be terminated by the contractor, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.
C. TERM / RENEWAL OF CONTRACT The initial period of the contract will be for two (2) years, with three (3) potential one – year renewal periods. Therefore the initial term will be July 1, 2019 through June 30, 2021. This contract may be renewed by the Commonwealth upon written agreement of both parties under the terms of the current contract, and at a reasonable time (approximately 90 days) prior to the expiration.
D. PRICE ESCALATION / DE-ESCALATION: Price adjustments may be permitted for changes in the contractor’s cost of materials not to exceed the increase in the following index/indices: Bureau of Labor Statistics “Table 9-Producer Price Index for Truck and Bus Bodies, Series No. 1413.” No price increases will be authorized for 365 calendar days after the effective date of the contract. Price escalation may be permitted only at the end of this period and each 365 days thereafter and only where verified to the satisfaction of the purchasing office. However, “across the board” price decreases are subject to implementation at any time and shall be immediately conveyed to the Commonwealth.
Contractor shall give not less than 60 days advance notice of any price increase to the purchasing office. Any approved price changes will be effective only at the beginning of the calendar month following the end of the full 60- day notification period. The contractor shall document the amount and proposed effective date of any general change in the price of materials. Documentation shall be supplied with the contractor’s request for increase which will: (1) verify that the requested price increase is general in scope and not applicable just to the Commonwealth of Virginia; and (2) verify the amount or percentage of increase which is being passed on to the contractor by the contractor’s suppliers. The purchasing office will notify the using agencies and contractor in writing of the effective date of any increase which it approves. However, the contractor shall fill all purchase orders received prior to the effective date of the price adjustment at the old contract prices. The contractor is further advised that decreases which affect the cost of materials are required to be communicated immediately to the purchasing office.
E. USE OF AGREEMENT BY THIRD PARTIES
In accordance with the Code of Virginia § 2.2-4304, entitled “Cooperative Procurement,” the intent of this Contract is to allow for such cooperative procurement to the maximum extent possible outside the Commonwealth. Accordingly, any public body or public institution or other FAST Act grantee outside the Commonwealth shall also be deemed an “Authorized User” for purposes of using this Contract and may access and use this Contract, in accordance with the ordering provisions governing this Contract, together with all other Contract terms and conditions herein.
Participation in this cooperative procurement by any Authorized User in Virginia or outside Virginia is optional.
January 19, 2021 28
This Contract may be used by Authorized Users to purchase goods and/or services in accordance with prices listed in Section 4 “Goods & Pricing Schedule, Warranty Information” attached hereto and incorporated herein.
This is a master contract and no modification of the Contract or an assignment agreement from Virginia is required for a third party Authorized User to participate.
Copies of Contract-Related Documents shall be requested directly from the contractor. Such documents may include the solicitation (Invitation for Bids- IFB #2712 dated 3/11/19), contractor’s bid response, and signed FTA certificates i.e. Buy America, Compliance w/ Buy America Rolling Stock Requirements and other related documents.
Each Authorized User shall accept sole responsibility for placing orders and/or payments directly with the Contractor and will fully and independently administer their use of this Contract to include contractual disputes, and invoicing and payments, without direct involvement from DPS. The Commonwealth and DPS shall have no liability or responsibility for any payment or performance dispute associated with an order, and the Authorized User and Contractor agree that they shall look solely to each other for any relief associated with the Order. In no event shall any dispute or breach regarding one or more orders by Authorized Users be grounds for the Contractor to terminate this Contract or pursue any other sort of relief against the Commonwealth, DPS, or Authorized Users who did not place the order(s) in dispute.
Notwithstanding General Term and Condition “B” (“APPLICABLE LAWS AND COURTS”), with respect to Authorized Users located outside of Virginia, the laws and regulations of the state in which the Authorized User is located, without regard to such state’s choice-of-law provisions, will govern this Contract as it applies to orders placed by that Authorized User, and any litigation with respect to that Authorized User’s orders shall be brought and maintained only in the appropriate state court of competent jurisdiction of the state in which the Authorized User is located. Notwithstanding General Term and Condition “A” (“VENDORS MANUAL”), the procedure for filing contractual claims against an Authorized User located outside Virginia shall be the procedure for filing claims against public bodies as specified by the laws of the state in which that Authorized User is located. If the laws of the state in which an Authorized User is located require inclusion of specific terms in contracts of public bodies in that state, then those terms are deemed to be incorporated by reference in this Contract for purposes of orders from that Authorized User, unless such terms impose materially greater burdens on the Contractor and the Contractor notifies the Authorized User of this fact in writing promptly after receiving the order, in which case the order shall be deemed cancelled. The above incorporation of terms applies only if the Authorized User includes in its purchase order a specific reference to the specific statutes or regulations of that state which specify the additional required terms.
The use of the Contract does not preclude any participating Authorized User from using other agreements or competitive processes as their needs may require.
F. AUTHORIZED REPRESENTATIVES This Contract may be modified in accordance with §2.2-4309 of the Code of Virginia. Such modifications may only be made by the representatives authorized to do so denoted below, or their duly authorized designees. No modifications to this contract shall be effective unless in writing and signed by the duly authorized representative of both parties, delineated below. No term or provision hereof shall be deemed waived and no breach excused unless such waiver or consent to breach is in writing.
Authorized Representatives:
COMMONWEALTH OF VIRGINIA GILLIG, LLC Dennis Donahue, Contract Officer Joseph Policarpio, Vice President 1111 East Broad Street Gillig, LLC Richmond, VA 23219 451 Discovery Drive Tel.: 804-786-5410 Livermore, CA 94551 Fax: 804-786-5413 Tel.: 800-735-1500 Email: [email protected] Fax: 510-785-6819 Email: [email protected]
January 19, 2021 29 G. CONTRACTUAL DISPUTES In accordance with Section 2.2-4363 of the Code of Virginia, Contractual claims, whether from money or other relief, shall be submitted in writing to the purchasing agency no later than 60 calendar days after final payment; however, written notice of the Contractor’s intention to file such claim must be given to such agency at the time of the occurrence or beginning of the work upon which the claim is based. Pendency of claims shall not delay payment of amounts agreed due in the final payment. The purchasing agency shall render a final decision in writing within thirty (30) days after its receipt of the Contractor’s written claim.
The Contractor may not invoke any available administrative procedure under Section 2.2-4365 of the Code of Virginia nor institute legal action prior to receipt of the purchasing agency’s decision on the claim, unless that agency fails to render its decision within thirty (30) days. The decision of the purchasing agency shall be final and conclusive unless the Contractor, within six (6) months of the date of the final decision on the claim, invokes appropriate action under Section 2.2-4364, Code of Virginia, or the administrative procedure authorized by Section 2.2-4365, Code of Virginia.
The Department of General Services, its officers, agents and employees, including without limitation, the Contracting Officers, are executing this Agreement and any Orders issued hereunder, solely in its or their statutory and regulatory capacities as agent of the Commonwealth agency purchasing and receiving the goods or services in question sand need not be joined as a party to any dispute that may arise there under.
In the event of any breach by the Commonwealth, Contractor’s remedies shall be limited to claims for damages and Prompt Payment Act interest and, if available and warranted, equitable relief, all such claims to be processed pursuant to this Section. In no event shall Contractor’s remedies include the right to terminate any license or support services hereunder.
H. DELIVERY AND PRICING Base prices for third party customers outside of Virginia, is included in Section 4 “Goods and Pricing Schedule,” Part 2, “Net Price.” Delivery costs to third party customers outside of Virginia, should not exceed the contractor’s actual out-of-pocket cost of shipping to that Authorized User’s actual location by the most economical method with no mark- up. Delivery price should be agreed upon by both parties
For sales to Virginia entities and ship to locations in Virginia, all vehicles and related equipment shall include delivery - FOB destination unless otherwise stated in the body of the order. Delivery charges for Virginia customers is included in Section 4 “Goods and Pricing Schedule,” Part 2, “Total Bid Price. “
The Agency shall assume risk of loss of vehicles and related equipment upon acceptance. Prior to acceptance, the Contractor shall assume risk of loss of vehicles and related equipment, including any damages sustained during the delivery regardless of the status of title or any payments related to the bus. If the bus is released back to the Contractor for any reason, then the Contractor assumes risk of loss upon such release. The Contractor shall deliver the buses with an installed, functioning battery or Energy Storage System (ESS) charged with at least 25 kW of usable energy.
Upon delivery, Authorized Users shall inspect buses with qualified Contractor personnel before accepting the bus. Following acceptance of the bus, the bus shall be put in service by qualified Contractor personnel, who shall provide training for the Authorized User. Training shall include operation and maintenance of the bus, all systems, accessories, operating procedures, and safety requirements. Placing the bus in service shall be held at a date and time to be agreed upon by the Contractor and Authorized User.
I. FINANCIAL WARRANTY Contractor shall ensure that the prices, discounts, incentives, and other financial terms (collectively, the “financial deal”) applicable to purchases under this contract is always at least as favorable to the purchaser as the financial deal that the contractor or its affiliates make available to any public body in Virginia for the same good(s)/service(s) outside this contract. Throughout the term of this contract, if contractor (or any affiliate) makes a better financial deal available to a public body in Virginia for any good(s)/service(s) available under this contract, contractor shall immediately notify DGS of the details and, at DGS’s option, sign an amendment to this contract, so that an equivalent financial deal for the affected good(s)/service(s) is also available as an option under this contract. Contractor may request exemption if the better financial deal was for a spot purchase, and DGS shall grant such request if DGS in good faith finds that the
January 19, 2021 30 spot purchase involved special circumstances affecting cost that would make it unfair to apply an equivalent financial deal outside of that spot purchase. Upon DGS’s request (and annually), Contractor shall submit to DGS an affidavit certifying full compliance with this Section. The contractor (and any affiliate) shall waive any contractual or other right that inhibits any public body in Virginia from disclosing to DGS or others the financial terms made available to the public body, and upon request from DGS, contractor shall ensure that a signed confirmation of the waiver is provided to the public body and DGS. As used in this Section, an affiliate is any entity that controls, is controlled by, or is under common control with, the contractor.
J. FIRST AID KITS Each Bus shall be equipped with a First Aid kit (large size) and a Blood borne Pathogen kit. Price for the kits shall be included in the base bus price.
K. FTA / APTA REQUIREMENTS For Buses delivered to Authorized Users under this Contract, Contractor shall be in compliance with then-current, requirements established by the Federal Transit Administration (FTA) and the American Public Transportation Association (APTA), and as published on the FTA’s and APTA’s current website, or any-then current website existing during the term of this Contract.
L. MAINTENANCE MANUALS: The contractor shall provide with each piece of equipment an operations and maintenance manual, parts list, and a copy of all warranties.
M. EXTRA CHARGES NOT ALLOWED Bid pricing shall be for complete delivery ready for the Commonwealth’s use and shall include all applicable freight and delivery charges; extra charges will not be allowed.
N. eVA BUSINESS-TO-GOVERNMENT VENDOR REGISTRATION, CONTRACTS, AND ORDERS:
To ensure maximum transparency and public access to the Commonwealth's procurement opportunities, and consistent with Code § 2. 2-1110, all Authorized Users in the Commonwealth must submit orders directly with Contractor through the Commonwealth’s electronic procurement website, http://www.eva.virginia.gov.
The eVA Internet electronic procurement solution, web site portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All bidders must register in eVA and pay the Vendor Transaction Fees specified below; failure to register will result in the bid being rejected.
This contract will result in multiple purchase order(s) with the applicable eVA vendor transaction fees assessed for each order from Commonwealth users. Vendor transaction fees are determined by the date the original purchase order is issued and the current fees are as follows:
For orders issued July 1, 2014, and after, the Vendor Transaction Fee is:
DSBSD-certified Small Businesses: 1%, capped at $500 per order. Businesses that are not DSBSD-certified Small Businesses: 1%, capped at $1,500 per order.
Contractor shall notify the Commonwealth of Virginia, Division of Purchases and Supply (DPS) in writing by providing DPS a contract sales and usage report for any entities/participants using this Contract - which have been invoiced and paid by the Participating Entity.
O. ORDER CHANGES Any changes to be made once a purchase order has been provided to the Contractor must be made between the Commonwealth ordering agency and the Contractor. Both parties shall agree in writing to any changes in the scope of work and any increase or decrease in the price that may result as a consequence of the changes. No Order changes may be made verbally. Only the Commonwealth ordering agency has the right to issue a
January 19, 2021 31 change to any Purchase Order.
P. INVOICES AND PAYMENT
INVOICES: Contractor shall submit the invoice(s) to the address designated on the Order no later than the 10th of the month following acceptance by the Authorized User of goods and services rendered. No invoice may include any costs other than those identified in the Order referencing the Contract. Invoice(s) shall provide at a minimum:
1. Name of the ordering entity 2. Entity point of contact name 3. Description of the goods and/or services provided 4. Contract number 5. Purchase order number 6. Invoice number 7. Invoice date 8. Invoice amount
PAYMENT: Payment will be made within thirty (30) days for Commonwealth Agencies and forty-five (45) days for Commonwealth localities of receipt of a valid invoice for all goods and/or services received and accepted. Payment is anticipated to be made by check or EDI.
Payment for Authorized Users outside the Commonwealth, shall be as agreed upon by contractor and Authorized User.
Q. REPORTING REQUIREMENTS:
Ref. Section 6 “Third Party Participants Report.” Contractors shall complete this form, send it to the DPS contract manager for 3rd party participants outside the state of Virginia, from whom Contractor has received a purchase order to begin work. Reports shall be provided quarterly.
R. TERMINATION FOR CONVENIENCE OF THE COMMONWEALTH:
The contract may be terminated for the convenience of the Commonwealth by delivering to the contractor a notice of termination specifying the extent to which performance under the purchase order or contract is terminated, and the date of termination. After receipt of a notice of termination, the contractor must stop all work or deliveries under the purchase order or contract on the date and to the extent specified. There shall be no penalty to the Commonwealth when a contract is terminated for convenience.
January 19, 2021 32
4. GOODS & PRICING SCHEDULE, WARRANTY INFORMATION
See attached pages
January 19, 2021 33
5. CONTRACTOR SERVICE AND PARTS SUPPORT DATA
See attached page
January 19, 2021 34
6. THIRD PARTY PARTICIPANTS REPORT
Quarterly Report for Contractors
Contractors shall complete this form, send it to the DPS contract manager for third party participants from whom Contractor has received a purchase order to begin work
Contractor: ______
Participant Name/City/State: ______
Length of Bus / Model: ______
Purchase Order Date: ______
Purchase Order Qty: ______
Contractor: ______
Participant Name/City/State: ______
Length of Bus / Model: ______
Purchase Order Date: ______
Purchase Order Qty: ______
Contractor: ______
Participant Name/City/State: ______
Length of Bus / Model: ______
Purchase Order Date: ______
Purchase Order Qty: ______
January 19, 2021 35 7. FEDERAL CERTIFICATIONS
See attached pages
January 19, 2021 36 January 19, 2021 37 January 19, 2021 38 January 19, 2021 39 January 19, 2021 40 January 19, 2021 41 January 19, 2021 42 January 19, 2021 43 January 19, 2021 44 January 19, 2021 45 January 19, 2021 46 January 19, 2021 47 January 19, 2021 48 January 19, 2021 49 January 19, 2021 50 January 19, 2021 51 January 19, 2021 52 January 19, 2021 53 January 19, 2021 54 January 19, 2021 55 January 19, 2021 56 January 19, 2021 57 January 19, 2021 58 January 19, 2021 59 January 19, 2021 60 January 19, 2021 61 January 19, 2021 62 January 19, 2021 63 January 19, 2021 64 January 19, 2021 65 January 19, 2021 66 January 19, 2021 67 January 19, 2021 68 January 19, 2021 69 January 19, 2021 70 January 19, 2021 71 January 19, 2021 72 January 19, 2021 73 January 19, 2021 74 January 19, 2021 75 January 19, 2021 76 January 19, 2021 77 January 19, 2021 78 January 19, 2021 79 January 19, 2021 80 January 19, 2021 81 January 19, 2021 82 January 19, 2021 83 January 19, 2021 84 January 19, 2021 85 January 19, 2021 86 January 19, 2021 87 January 19, 2021 88 January 19, 2021 89 January 19, 2021 90 January 19, 2021 91 January 19, 2021 92 January 19, 2021 93 January 19, 2021 94 January 19, 2021 95 January 19, 2021 96 January 19, 2021 97 January 19, 2021 98 January 19, 2021 99 January 19, 2021 100 January 19, 2021 101 January 19, 2021 102 January 19, 2021 103 January 19, 2021 104 January 19, 2021 105 January 19, 2021 106 January 19, 2021 107 January 19, 2021 108 January 19, 2021 109 January 19, 2021 110 January 19, 2021 111 January 19, 2021 112
January 7, 2021
Mr. Robin Van Valkenburgh Transit Services Manager County of Nevada, Public Works (Transit Services Division) 12350 La Barr Meadows Rd., Suite 3 Grass Valley, CA 95949
Dear Mr. Van Valkenburgh:
Thank you for your interest to purchase two (2) 35’ Battery Electric Low Floor Plus buses using the Commonwealth of Virginia contract (IFB #2712).
Attached you will find the price summary that would pertain to your order. Gillig is pleased to quote the following:
TWO (2) 35’ BATTERY ELECTRIC LOW FLOOR PLUS BUSES $856,941.00 each
This price is valid for 30 days and is FOB Nevada City, CA. Prices do not include sales taxes or license fees. The production start date of the buses will be within 12 to 15 months from receipt of purchase order.
We thank you for this opportunity and appreciate your interest in Gillig and our products. Should you have any questions please do not hesitate to contact me at 510-867-5108.
Sincerely,
Lee Petersen Regional Sales Manager
January 19, 2021 113 CONFIDENTIAL PRICE SUMMARY 1/7/2021 NEVADA COUNTY TRANSIT, CA OFF COMMONWEALTH OF VIRGINIA (2) 35' LOW FLOOR PLUS BATTERY ELECTRIC BUSES SERIAL NUMBER: TBD
DESCRIPTION COST STATE OF VIRGINIA 35' LOW FLOOR PLUS BATTERY ELECTRIC BASE BUS (2020) $797,280.00
ACTION DESCRIPTION COST BASE LOW FLOOR PLUS STYLING PACKAGE INCL BASE CUMMINS EV TRACTION MOTOR, INVERTERS & POWER MANAGEMENT SYSTEMS INCL BASE CUMMINS ESS WITH 6 BATTERY ENCLOSURES TOTALING 444 kWh CAPACITY INCL BASE (1) DEPOT PLUG-IN CHARGING PORT PER SAE J1772 DC CCS TYPE 1 (CURB SIDE REAR) INCL ADD (4) DEKA GROUP 31 BATTERIES $480.00 BASE I/O MFD II ELECTRONIC DASH DISPLAY INCL CHANGE AXLE SEALS FROM GREASE TO CHICAGO RAWHIDE OIL $0.00 BASE MERITOR FRONT AND REAR AXLES INCL ADD ENGINE SKID PROTECTION W/ EXTENDED TOW EYES $140.00 CHANGE WHEELS FROM (6) ALUMINUM MACHINE FINISHED TO (7) $700.00 CHANGE GILLIG SUPPLIED TIRES (6) TO GILLIG SUPPLIED TIRES (7) $750.00 BASE LIFT-U LU18 WHEELCHAIR RAMP INCL BASE DOUGLAS STEERING COLUMN W/ 20" VIP 3-SPOKE STEERING WHEEL INCL BASE AIR OPERATED DISC BRAKES INCL BASE STABILITY CONTROL WITH AUTOMATIC TRACTION CONTROL INCL BASE THERMO KING TE14 ALL-ELECTRIC HVAC WITH SCROLL COMPRESSORS & R407C INCL ADD (2) DASH MOUNTED DRIVER'S FANS $194.00 BASE LEVEL 2 INSULATION PACKAGE (BASE ON E-BUS) INCL ADD EBUS COLD WEATHER FRONT THRESHOLD HEATER AND REAR CURB SIDE HEATER $1,200.00 BASE ELECTRIC HYDRAULIC PUMP INCL BASE BENDIX AD-IP AIR DRYER FOR E-BUS APPLICATION INCL CHANGE FRONT AND REAR DOORS TO ELECTRIC OPEN/CLOSE $4,918.00 BASE REAR DOOR 34" INCL ADD INTERIOR SCHEDULE RACKS (OBIC 19/21 4P 2LTR) $275.00 ADD LED LIGHTS IN STREET SIDE ELECTRICAL EQUIPMENT BOX $50.00 CHANGE PASSENGER SEATS GEMINI TO AMSECO INSIGHT W/ STD ADA (BUDGETARY) $5,029.00 CHANGE DRIVER SEAT USSC 9100ALX TO RECARO ERGO METRO 2PT BELT $24.00 BASE PULL CORD ADA CHIME SYSTEM INCL ADD (1) STOP REQUEST STANCHION BUTTON FOR REAR DOOR $68.00 CHANGE PASSENGER WINDOWS FROM FRAMED FULL FIXED TO BONDED W/ TRANSOM $7,310.00 CHANGE HEADLAMPS TO DIALIGHT LED LOW BEAM AND HIGH BEAM $1,192.00 ADD (2) 4" RED LED REAR CAP GRILLE LOWER CENTER MOUNTED STOP LAMPS $103.00 CHANGE DINEX I/O INTERIOR LED LIGHTS INCL CHANGE 2-WAY RADIO PREWIRE AND ANTENNA W/ 1 DRIVERS SPEAKER $295.00 ADD HANOVER AVA SYSTEM W/ INTERNAL LED SIGN $7,543.00 ADD PRE-WIRE FOR DASH MOUNTED MDT TABLET (BUDGETARY) $750.00 ADD HANOVER SINGLE SIDED TFT MONITOR $5,814.00 CHANGE DESTINATION SIGNS FROM TWIN VISION (F,S,) TO HANOVER W/ REAR SIGN $209.00 ADD APOLLO VIDEO (8) CAMERA SYSTEM W/ 4TB HDD W/ WIFI & GPS MODULE $11,740.00 ADD 2 POSITION SPORTWORKS BIKE RACK DL2 SSTL $1,839.00 ADD BIKE RACK DEPLOYED LAMP ON DASH $32.00 ADD BIKE RACK MIRROR $35.00 ADD ADDITIONAL ROOF HATCH (MANUAL) $344.00 CHANGE REMOTE SAFE FLEET MIRRORS $161.00 CHANGE FROM BASE OF (1) PAINT COLOR TO (3) PAINT COLOR & CUSTOM GRAPHICS (BUDGETARY) $4,500.00 ADD SSTL TRASH CAN HOLDER $81.00 ADD ADJUSTABLE PEDALS $1,190.00 BASE ALTRO FLOORING W/ FULL COMPOSITE SUB-FLOOR INCL BASE 24 UNIT FIRST AID KIT INCL ADD BIG GULP CUP HOLDER $35.00 ADD WHEEL CHOCKS $35.00 ADD 12V AUX POWER PORT AT DASH $125.00 BASE BLOOD BORNE PATHOGENS KIT INCL
JanuaryPage 119, of 20212 114 CONFIDENTIAL BASE WARRANTY (BASIC BUS) - 1 YEAR/50,000 MILES (WHICHEVER COMES FIRST) INCL BASE WARRANTY (BODY STRUCTURE) - 3 YEARS/150,000 MILES (WHICHEVER COMES FIRST) INCL BASE WARRANTY (STRUCTURE CORROSION) - 7 YEARS/350,000 MILES (WHICHEVER COMES FIRST) INCL BASE WARRANTY (TRACTION MOTOR) - 3 YEARS/100,000 MILES (WHICHEVER COMES FIRST) INCL BASE WARRANTY (ESS) - 6 YEARS/300,000 MILES (WHICHEVER COMES FIRST) INCL BASE WARRANTY (FRONT AXLE) - 5 YEARS/300,000 MILES (WHICHEVER COMES FIRST) INCL BASE WARRANTY (REAR AXLE) - 5 YEARS/300,000 MILES (WHICHEVER COMES FIRST) INCL BASE WARRANTY (HVAC) - 2 YEARS/UNLIMITED MILES (WHICHEVER COMES FIRST) INCL BASE WARRANTY (DOOR SYSTEMS) - 1 YEARS/UNLIMITED MILES (WHICHEVER COMES FIRST) INCL BASE WARRANTY (COMPOSITE FLOOR) - 12 YEARS/500,000 MILES (WHICHEVER COMES FIRST) INCL
NEVADA COUNTY, CA CHANGES $57,161.00 STATE OF VIRGINIA 35' LOW FLOOR PLUS BATTERY ELECTRIC BASE BUS $797,280.00 ADD DELIVERY TO NEVADA COUNTY, CA (BUDGETARY) $2,500.00 NEVADA COUNTY, CA 35' LOW FLOOR PLUS BATTERY ELECTRIC CURRENT PRICE (1-7-21) $856,941.00
OPTIONS NOT INCLUDED IN PRICING ABOVE OPTION 6 YEAR OPTIONAL EXTENDED ESS (BATTERY) WARRANTY (BUDGETARY NOT INCL IN PRICE) $75,000.00 OPTION TRAINING (EBUS MAINTENANCE 24 HOURS $5000/2= $2500.00 PER BUS) $2,500.00 OPTION TRAINING (EBUS ELECTRICAL SYSTEMS 24 HOURS $5000/2= $2500.00 PER BUS) $2,500.00 OPTION TRAINING (ELECTRIC HVAC 8 HOURS $3000/2= $1500.00 PER BUS) $1,500.00 OPTION (1) DEPOT PLUG-IN SS REAR CHARGING PORT PER SAE J1772 DC CCS TYPE 1 $3,850.00 OPTION ROOF MOUNTED CHARGE RAILS FOR OVERHEAD DROP DOWN CHARGING (BUDGETARY) $32,900.00
CONFIDENTIAL This pricing information is intended only for the personal and confidential use of the recipient(s) to whom it was originally sent. If you are not an intended recipient of this information or an agent responsible for delivering it to an intended recipient, you are hereby notified that you have received this information in error, and that any review, dissemination, distribution, or copying of this message is strictly prohibited.
JanuaryPage 219, of 20212 115 Express Plus Specifications for Power Block, Power Modules and Station
+ +
Power Module Power Block Express Plus Station
January 19, 2021 116 ChargePoint Express Plus
Express Plus Specifications
Power Block Electrical Input Input Rating 400V AC, 3-phase, 256A, 50 Hz 480V AC, 3-phase, 222A, 60 Hz Wiring L1, L2, L3, Ground
Short Circuit Current Rating 65 kA
Power Module Max Output Power 31.25 kW
Max Output Current 78A
Power Conversion Efficiency 95%
Power Factor 0.99
Harmonics iTHD < 5% (Complies with IEEE 519 Requirements)
Station Electrical Output Max Output Power 500 kW with Power Blocks
Output Voltage, Charging 200–1,000V DC
Max Output Current 500A with Power Blocks
Power Block Electrical Output Max Output Power 156 kW
Output Voltage 200–1,000V DC
Max Output Current 390A
Number of Stations Served One block can serve up to 2 stations. Modular design enables additional blocks to be added to serve more stations. Max Modules per Power Block 5
Example Configurations A B C D Maximum power/port (kW) 156 312 468 500
Simultaneous power/port (kW) 62.5/93.7 156 218/250 312
ChargePoint, Inc. reserves the right to alter product offerings and specifications at any time without notice, and is not responsible for typographical or graphical errors that may appear in this document.
2 chargepoint.com January 19, 2021 117 Generic Specifications
Power Block Dimensions (height x length x depth) 1,100 mm x 1,000 mm x 1,900 mm (3'7" x 3'4" x 6'3") - One Power Block 2,025 mm x 1,000 mm x 1,900 mm (6'8" x 3'4" x 6'3") - Double Stacked Power Block Station Dimensions 2,230 mm x 712 mm x 420 mm (7'4" x 2'4" x 1'4")
Power Module Dimensions 760 mm x 430 mm x 130 mm (2'6" x 1'5" x 5")
Power Block Weight (without modules) 200 kg (440 lb)
Station Weight 250 kg (551 lb)
Power Module Weight 38 kg (84 lb)
Power Block Enclosure Rating Type 3R, IP56
Station Enclosure Rating Type 3R, IP44
Cooling Type Module: Liquid Cooled. Cable: Liquid Cooled
Operational Altitude <3,000 m (<9,842.5 ft)
Operating Temperature -30°C to 50°C (-22°F to 122°F), no degradation
Storage Temperature -40°C to 50°C (-40°F to 122°F), 50% relative humidity
Operating Humidity Up to 95% @ 50°C (122°F) non-condensing
Station Functional Interfaces Max Connector Types per Station Up to two different connector types per station
Supported Connector Types CHAdeMO, CCS1 (SAE J1772™ Combo), CCS2 (IEC 61851-2)
Cable Length 4.4 m (14.5 ft) horizontal reach with cable management
Driver Interaction Display Full-color 254 mm (10 in) LCD display for driver interaction
Top Display Full-color 508 mm (20 in) LED display for notification with tri-color LED status bar
Authentication RFID: ISO 15693, ISO 14443, NEMA EVSE 1.2-2015 (UR) Tap to Charge (NFC on Apple & Android) Plug and Charge: IEC 15118-1 Remote: Mobile and in vehicle (if supported by vehicle)
ChargePoint, Inc. reserves the right to alter product offerings and specifications at any time without notice, and is not responsible for typographical or graphical errors that may appear in this document.
January 19, 2021 chargepoint.com118 3 ChargePoint Express Plus
Energy Management Features Dynamic Power Management Dynamically distribute power to each station to optimize charging time
Remote Energy Management Manage output power via the ChargePoint Admin Portal, API, and Open ADR 2.0b VEN
Connectivity Features Local Area Network 2.4 GHz and 5 GHz WiFi (802.11 b/g/n)
Wide Area Network 4G LTE (fall back to 3G GSM)
Supported Communication Protocols OCPP
Service and Maintenance Remote system monitoring, diagnostic, and proactive maintenance
Regulatory Compliance Vehicle Safety Communication CHAdeMO – JEVS G104 over CAN, CCS1 – SAE J1772 over PLC and CCS2 — IEC 61851-23 over PLC
Plug-out Detection Power terminated per JEVS G104 (CHAdeMO), SAE J2931 (CCS1) and IEC 61851-23 (CCS2)
Safety Compliance UL listed: complies with UL 2202, UL 2231-1, UL 2231-2 CE marking: complies with IEC 62196, IEC 61851 Power Block and Station Surge Protection Tested to IEC 61000-4-5, Level 5 (6 kV @ 3,000A). In geographic areas subject to frequent thunderstorms, supplemental surge protection at the service panel is recommended. EMC Compliance U.S.: FCC part 15 Class A; EU: EN 55011, EN 55022 & IEC 61000-4
ChargePoint, Inc. reserves the right to alter product offerings and specifications at any time without notice, and is not responsible for typographical or graphical errors that may appear in this document.
Contact Us Visit chargepoint.com
Call +1.408.705.1992
Email [email protected]
ChargePoint, Inc. Copyright © 2018 ChargePoint, Inc. All rights reserved. CHARGEPOINT is a U.S. registered trademark/service mark, and an EU 240 East Hacienda Avenue registered logo mark of ChargePoint, Inc. All other products or services mentioned are the trademarks, service marks, registered Campbell, CA 95008-6617 USA trademarks or registered service marks of their respective owners. DS-EXPRESS-PLUS-09. September 2018. PN 73-001079-04-1. +1.408.841.4500 or +1.877.370.3802 US and Canada toll-free chargepoint.com January 19, 2021 119 Welcome Nevada County Transit!
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 120 other trademarks are the property of their respective owners Confidential Corporate Overview • Founded in 2009, privately held, based in Malvern, PA • Global leader in high-power wireless technology • Only company with high-power solutions in multiple The Global markets (modular): Leader in EV – Buses/Transit Wireless Charging – Trucks/Vans Technology – Industrial Vehicles – Automobiles • Operational 25-300 kW systems • Systems available up to 450 kW+ • Turnkey system installation
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 121 other trademarks are the property of their respective owners Confidential BENEFITS FOR BUS FLEETS vs PLUG-IN
Extends Range Keeps bus on-route and in-service all day
Low TCO Fewer buses/charges. In-depot operations simplicity
Modular Scalable from 50kW to 450kW+ (1-6 pads)
Energy Efficient >90% -- Similar or better than other DC Fast Chargers
Interoperable In-depot and on-route with same equipment
Safety No human interaction, living/foreign object detection
Automatic No operator action or work required
Reliable No moving parts, very little maintenance
All weather Operates through rain, ice, snow, leaves, debris
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 122 other trademarks are the property of their respective owners Confidential © 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 123 4 other trademarks are the property of their respective owners Confidential Customers and OEM’s
• Link Transit, Wenatchee Washington • IndyGo, Indianapolis, Indiana • CARTA, Chattanooga, Tennessee • VTA, Martha’s Vineyard, MA • National Energy Renewable Lab • Oslo Norway • Currently Bidding Systems throughout the United States
• BYD • GreenPower • NDA’s with Industry and Auto Manufactures
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 124 other trademarks are the property of their respective owners Confidential HOW WIRELESS WORKS
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 125 other trademarks are the property of their respective owners Confidential WIRELESS CHARGING SYSTEM
Ground Assembly Vehicle Assembly
• Wireless Charging Receivers • Control Unit (Industrial Cabinet) • Modular Configuration - Up to 4 - 75 kW charging • Charging Pads modules (300 kW)
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 126 other trademarks are the property of their respective owners Confidential FLUSH MOUNT CHARGING PAD (on-route)
Serviceable coils Installed adjacent to and flush with existing roadway Assembly designed to meet HS20 loading requirements Compatible with snow removal process and equipment
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 127 other trademarks are the property of their respective owners Confidential SURFACE MOUNT PAD (in-depot) Option
75 kW/150kW/300kW Surface Mount charging pads for indoor / depot locations Pad designed to meet HS20 loading requirements Cable trays protect surface connection to cabinet System bolted to surface to ensure alignment
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 128 other trademarks are the property of their respective owners Confidential VEHICLE ASSEMBLY “VA”
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 129 other trademarks are the property of their respective owners Confidential Standards, Certifications, and Market Acceptance
• Momentum Dynamics has established the de facto industry standard for inductive charging using a common, modular technology set.
• This interoperable technology has been integrated and is operating across a range of vehicles in the US and Europe including buses, automobiles, taxis, delivery vehicles, and class 8 trucks. Our technology approach is OEM agnostic.
• The technology meets FCC, UL, IEEE, and ICNIRP industry standards at all power levels.
• Our wireless technology is in revenue use in 4 U.S. transit agencies with installations underway in 2 additional U.S. transit agencies. We are deploying wirelessly charged taxis in several European cities with additional cities in planning mode.
• We are doing technology demonstrations or pilots under NDA across multiple vertical markets including global retailers (Class8), global shipping companies (last mile delivery, yard tractors), logistics (material handling equipment, drayage), autonomous vehicles (auto, heavy truck, logistics)
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 130 other trademarks are the property of their respective owners Confidential SYSTEM MAINTENANCE
• Maintenance is primarily visual-A,B,C,and D services • GA Cabinet- keep air intakes clean • Check coolant levels • VA Inspect pads for visible damage • Check coolant connections for leaks
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 131 other trademarks are the property of their respective owners Confidential OPERATIONAL SIMPLICITY
• Operators use Dash LCD for Forward movement and Alignment • Bus to Curb visual indicator • Protected curb for side alignment • Parking Brake set • Bus is kneeled • Automated charging begins
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 132 other trademarks are the property of their respective owners Confidential VEHICLE ALIGNMENT
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 133 other trademarks are the property of their respective owners Confidential DYNAMIC ROUTE/TCO PLANNING
Key Features: • Interactive for specific routes • Assess various charging schemes • Temperature • Compares plug in, pantograph, wireless, mixed mode • Assesses $ per seat-mile basis & TCO • Identifies power demand by charging location (on route and in depot)
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 134 other trademarks are the property of their respective owners Confidential UNLIMITED RANGE WITH ON-ROUTE CHARGING 4.5 Min @ 200kW (15 kWh) - 9 miles Green Lines - Charging Gold Lines - SOC 4.5 min @ 300 kW - 13.4 miles Events
12 Hours of Customer Charging Data from 1/10/2020 | 75% end of day SOC | Average Temperature –2C
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 135 other trademarks are the property of their respective owners Confidential WIRELESS CHARGER DASHBOARD
• 24/7 Charging System Monitoring • Automatic Alerts • Simplified customer user interface • Reporting available
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 136 other trademarks are the property of their respective owners Confidential PRODUCT AND SALES SUPPORT
Manuals: • A-01796 G20-GA01 Wireless Charger Operating Manual • A-01797 G20-GA01 Wireless Charger Maintenance Manual
Training: • Operating and Maintenance Training
Technical Support, Parts and Service Contact: • 484-320-8222 • [email protected] • On-Site support as required
Route Modeling
© 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 137 other trademarks are the property of their respective owners Confidential © 2020 Momentum Dynamics Corporation. All rights reserved. All January 19, 2021 138 other trademarks are the property of their respective owners Confidential ITEM 8 COUNTY OF NEVADA COMMUNITY DEVELOPMENT AGENCY DEPARTMENT OF PUBLIC WORKS TRANSIT SERVICES DIVISION 950 MAIDU AVENUE, NEVADA CITY, CA 95959-8617 (530) 477 -0103 Toll Free (888) 660 -7433 FAX (530) 477-7847 http://new.nevadacounty.com
Sean Powers, Trish Tillotson , Director Jof Public Works Community Development Agency Director Robin Van Valkenburgh, Transit Services Manager
TRANSIT SERVICES COMMISSION Information Item
MEETING DATE: January 19, 2021
TO: Transit Services Commission
FROM: Robin Van Valkenburgh, Transit Services Manager
SUBJECT: Manager’s Report
RECOMMENDATION: Accept the report.
The Transit Manager will provide an oral report.
Please contact me if you have any questions prior to the January 19, 2021 TSC Meeting. TT:RVV
January 19, 2021 139 ITEM 9 COUNTY OF NEVADA COMMUNITY DEVELOPMENT AGENCY DEPARTMENT OF PUBLIC WORKS TRANSIT SERVICES DIVISION 950 MAIDU AVENUE, NEVADA CITY, CA 95959-8617 (530) 477 -0103 Toll Free (888) 660 -7433 FAX (530) 477-7847 http://new.nevadacounty.com
Sean Powers, Trish Tillotson , Director Jof Public Works Community Development Agency Director Robin Van Valkenburgh, Transit Services Manager
TRANSIT SERVICES COMMISSION Information Item
MEETING DATE: January 19, 2021
TO: Transit Services Commission
FROM: Robin Van Valkenburgh, Transit Services Manager
SUBJECT: Gold Country Stage Operations Report for November – December 2020
RECOMMENDATION: Accept the report.
BACKGROUND: Gold Country Stage (GCS) operates fixed route bus service Monday through Saturday, serving the communities of Grass Valley, Nevada City, Penn Valley, Rough and Ready, Lake Wildwood, Alta Sierra and Lake of the Pines. GCS also provides regional bus service to Auburn Monday through Friday, providing connections to Placer County Transit, Auburn Transit and Amtrak. The following performance metrics are captured and reported on a monthly basis.
System Performance Snapshot
November: Ridership 5,629 – 60% December: Ridership 6,351 – 61.1% Farebox 6.6 % - 4% Farebox 10.6 % - 27% On-time Performance: 83.4 % On-time Performance: 86.8%
In response to the COVID-19 pandemic, the following actions were taken. • March 12, 2020: Staff implemented nightly sanitizing of all buses. • March 18, 2020: Gold Country Stage and Gold Country Lift implement free fares through April 30, 2020. This is made possible through the use of Low Carbon Transit Operations Program (LCTOP) grant funds. • April 1, 2020: Due to severe reduction in ridership and to accommodate recommended social distancing and shelter-in-place protocols, GCS and GCL implement reduced schedule service based on regular Saturday service schedules. • April 22, 2020: In an effort to meet potential service demand for seniors sequestered during COVID-19, Gold Country Lift begins offering On-demand Senior (65+) Dial-a-Ride service within the current ADA paratransit service area. • April 27, 2020: Gold Country Stage and Gold Country Lift extend free fares through May 31, 2020.
January 19, 2021 140 • May 26, 2020: Gold Country Stage and Gold Country Lift extend free fares through June 30, 2020. • June 26, 2020: Gold Country Stage and Gold Country Lift extend free fares through July 31, 2020. • August 1, 2020: Gold Country Stage began charging regular fares.
Ridership GCS System Ridership 25,000
20,000
15,000 8,507 6,835 6,472 10,000 6,380 6,351 5,629 16,428 21,624 16,842 19,122 15,683 17,438 16,052 13,236 16,828 17,527 17,864 16,151 5,000 16,450 20,610 16,370 17,550 13,989 16,172 16,536 16,158 12,184 5,198 6,288 8,203
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June 2018/19 2019/20 2020/21
Farebox
GCS System Farebox 16.0%
14.0%
12.0% 10.6% 8.5% 10.0% 6.5%
8.0% 5.4% 6.6% 4.7% 6.0%
4.0% 12.9% 11.1% 10.4% 14.5% 10.2% 10.7% 11.7% 10.8% 10.4% 10.3% 12.2% 10.5% 10.1% 10.7% 7.6% 6.9% 9.0% 9.7% 6.1% 7.9% 9.2% 2.0% 8.7% 8.4% 9.0%
0.0% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June 2018/19 2019/20 2020/21
January 19, 2021 141
GCS Quarterly Ridership
GCS Quarterly Ridership Comparison 60,000
50,000
40,000
30,000 21,359 Ridership 20,000 18,815
10,000 54,894 53,430 52,243 47,711 46,116 44,878 51,542 19,689 0 0 0
2020/21 2018/19 2019/20
As noted above in the system performance snapshot and graphics, GCS has experienced severe ridership loss due to the COVID-19 pandemic. With the initiation of phased reopening in June we see the beginning of an increase in ridership and a corresponding increase in farebox recovery rate. This increase continued into July, but unfortunately ceased in August with ridership and farebox rates both falling.
Year-to-Date
Overall Gold Country Stage ridership shows a decrease of 60 percent (40,174 in FY20/21 v 101,141 in FY19/20) for the first two quarters when compared to the same time in prior year.
Overall year-to-date the Farebox Recovery Rate (FRR) is 7.1 percent, which is 31 percent lower than prior year (10.3 percent FY19/20) through the first two quarters.
Combined Services (GCS and GCL)
The following graphics provide an overview of the GCS and Gold Country Lift Monthly Operations Reports, combining operational data and fare box from both entities. Overall total system ridership is down 56 percent for the first two quarters when compared to prior year (FY19/20 46,053 vs. FY19/20 116,207). This decrease is consistent with the ridership loss seen due to the effects of COVID-19 mitigation efforts.
January 19, 2021 142
Ridership
Combined System Ridership 30,000
25,000
20,000
15,000 9,516 7,467 7,962
10,000 7,441 7,198 6,469 19,195 23,332 18,812 19,956 16,209 18,703 19,221 18,815 13,944 19,501 24,775 19,413 22,204 18,505 20,207 19,003 15,784 19,917 20,397 20,641 18,793
5,000 5,855 7,052 9,238
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June 2018/19 2019/20 2020/21
The combined system Farebox Recovery Rate (FRR) is 6 percent year-to-date, which is approximately a 33 percent decrease from prior year (FY19/20 9.4 percent).
Farebox
Combined System Farebox 14.0%
12.0%
10.0% 8.3% 7.7% 8.0% 5.5% 4.7% 6.0% 5.4% 4.3%
4.0% 10.2% 12.7% 10.9% 11.5% 12.1% 11.3% 9.6% 9.6% 9.8% 9.3% 8.4% 9.7% 9.6% 9.7% 8.4% 2.0% 7.6% 9.5% 9.2% 6.7% 8.3% 8.6% 7.7% 5.5% 6.4%
0.0% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June 2018/19 2019/20 2020/21
Please contact me if you have any questions prior to the January 19, 2021 TSC Meeting. TT:RVV
January 19, 2021 143 GCS & GCL COMBINED SERVICES MONTHLY OPERATIONS REPORT ‐ 2020‐21 DECEMBER 2020 Monday ‐ Saturday Weekdays 22 26 Service Days Sats 4 $5,976.00 Full Day Min Day COVID‐19 Schedule 5976 00 Route 1 Route 3.2/AS* Route 4 Route 5** Route 6 Route 7 Tripper Paratransit Fair Total PASSENGER BOARDINGS Did not run in Aug. Did not run in Aug. Cancelled Regular Cash 1,420 883 1,002 368 367 0 0 0 4,040 Discount Cash 240 83 95 19 24 0 0 461 Free (Under 6) 24 68 28 3 7 0 0 130 Daily Pass 70 53 120 19 11 0 0 273 Monthly Pass 275 289 402 36 52 0 0 1,054 Transfer 44 90 70 18 24 0 0 246 One Ride Tickets 44 21 69 3 10 0 0 147 Total Boardings 2,117 1,487 1,786 466 495 0 0 847 0 7,198
OPERATING DATA Revenue Vehicle Service Hours (VSH) 279.50 260.00 260.00 132.00 91.00 0.00 0.00 442.77 1.00 1,466.3 Total Vehicle Service Hours 291.20 267.28 267.28 138.16 98.28 0.00 0.00 548.12 1.00 Revenue Vehicle Service Miles (VSM) 3,369.6 3,910.4 3,390.4 4,591.6 2,262.0 0.0 0.0 4,980.0 1.0 22,505.0 Total Vehicle Service Miles 3,681.6 4,118.4 3,598.4 4,767.6 2,470.0 0.0 0.0 5,783.0 1.0 Operating Cost ‐ VSH ($83.07) $23,218 $21,598 $21,598 $10,965 $7,559 $0 $0 36,781 $83 $121,803 Operating Cost ‐ VSM ($1.92) $6,470 $7,508 $6,510 $8,816 $4,343 $0 $0 9,562 $2 $43,210 Marginal Operating Cost (Revenue) $29,688 $29,106 $28,108 $13,805 $11,902 $0 $0 46,343 $85 $159,037 Total Allocated Operating Cost (Total)*** $39,715 $37,872 $36,874 $18,667 $15,761 $0 $0 $82,422 $114 $231,425 Fare Revenue ‐ ACTUALS $5,498 $3,606 $4,309 $1,502 $1,549 $0 $0 $2,664 $0 $19,128 Total Institutional & MUB Pass Sales $0 Net Marginal Operating Subsidy $24,190 $25,500 $23,799 $12,303 $10,353 $0 $0 $0 $85 $96,230
PERFORMANCE INDICATORS Marginal Operating Cost/VSH $106.22 $111.95 $108.11 $104.58 $130.80 $0.00 $0.00 $104.66 $84.99 $108.46 Marginal Operating Cost/VSM $8.81 $7.44 $8.29 $3.01 $5.26 $0.00 $0.00 $9.31 $84.99 $7.07 Marginal Subsidy/Passenger $14.02 $19.57 $15.74 $29.62 $24.05 $0.00 $0.00 $54.71 $0.00 $13.37 Revenue/Passenger $2.60 $2.43 $2.41 $3.22 $3.13 $0.00 $0.00 $3.15 $0.00 $2.66 Passengers/VSH 7.57 5.72 6.87 3.53 5.44 0.00 0.00 1.91 0.00 4.91 Passengers/VSM 7.27 5.56 6.68 3.37 5.04 0.00 0.00 1.55 0.00 0.32 Total Allocated Farebox Ratio 13.8% 9.5% 11.7% 8.0% 9.8% 0.0% 0.0% 3.2% 0.0% 8.3% *Route A/S (Alta Sierra) runs only on Saturdays & COVID‐19 Schedule **Routes 5, 7 & Tripper do not run on Saturday ***Route 5 allocated costs less revenue from Placer County contract
January 19, 2021 144 GOLD COUNTRY STAGE MONTHLY OPERATIONS REPORT December 2020 SYSTEMWIDE DATA December 2020 Service Days 26 Grey shaded areas will auto‐populate Monday ‐ Saturday DEC DEC YTD YTD 2020 2019 % CHANGE FY 2020‐21 FY 2019‐20 % CHANGE PASSENGER BOARDINGS 26 service days 25 service days 153service days 153service days Regular Cash 4,040 10,155 ‐60.22% 20,309 38,931 ‐47.83% Discount Cash 461 1,455 ‐68.32% 3,743 12,225 ‐69.38% Free (Under 6) 130 350 ‐62.86% 1,202 4,074 ‐70.50% Daily Pass 273 960 ‐71.56% 2,678 10,308 ‐74.02% Monthly Pass 1,054 2,567 ‐58.94% 9,247 28,187 ‐67.19% Transfer 246 462 ‐46.75% 2,095 5,130 ‐59.16% One Ride Tickets 147 223 ‐34.08% 900 2,286 ‐60.63% Total Boardings 6,351 16,172 ‐61% 40,174 101,141 ‐60%
OPERATING DATA Vehicle Service Hours (VSH) 1,022.5 1,652.3 ‐38.12% 6,008 10,093 ‐40.47% Vehicle Service Miles (VSM) 17524.0 28,148 ‐37.74% 102,817 171,670 ‐40.11% Marginal Operating Cost $112,609 $176,947 ‐36.36% $666,634 $1,080,383 ‐38.30% Total Allocated Operating Cost $154,864 $233,308 ‐33.62% $897,728 $1,326,778 ‐32.34% Fare Revenue $16,465 $30,445 ‐45.92% $63,685 $136,196 ‐53.24% Net Operating Cost $138,400 $202,863 ‐32% $834,043 $1,190,582 ‐30%
PERFORMANCE INDICATORS Marginal Cost Factor/VSH $110.13 $107.09 2.84% $110.95 $107.05 3.65% Marginal Cost Factor/VSM $6.43 $6.29 2.22% $6.48 $6.29 3.02% Fixed Cost Factor/VSH ‐$103.71 $40.40 ‐356.72% $44.95 $30.71 46.37% Gross Operating Cost/VSH $0.00 $141.20 ‐100.00% $149.42 $131.46 13.66% Gross Operating Cost/VSM $0.00 $8.29 ‐100.00% $8.73 $7.73 12.97% Net Cost/Passenger $21.79 $12.54 73.72% $20.76 $11.77 76.36% Revenue/Passenger 2.59 1.88 37.71% 1.59 1.35 17.72% Passengers/VSH 6.21 9.79 ‐36.54% 6.69 10.02 ‐33.28% Passengers/VSM 36.2% 57.5% ‐36.92% 39.1% 58.9% ‐33.68% Farebox Recovery Ratio 10.6% 13.0% ‐18.5% 7.1% 10.3% ‐30.9%
H:\Transit\Monthly Operations Reports\FY 2020‐21\20‐21 GCS Year_v_Year Comparison_MASTERJanuary 19, 2021 145 GOLD COUNTRY STAGE MONTHLY OPERATIONS REPORT December 2020 Monday ‐ Saturday Mon‐Fri 22 Tripper >> 26 Service Days Sat 4 $5,976.00 Full Days Min Days Min Days COVID‐19 Schedule 00 Route 1 Route 3.2/AS* Route 4 Route 5** Route 6 Route 7 Tripper Total PASSENGER BOARDINGS Regular Cash 1,420 883 1,002 368 367 4,040 Discount Cash 240 83 95 19 24 461 Free (Under 6) 24 68 28 3 7 130 Daily Pass 70 53 120 19 11 273 Monthly Pass 275 289 402 36 52 1,054 Transfer 4490701824 246 One Ride Tickets 44 21 69 3 10 147 Total Boardings 2,117 1,487 1,786 466 495 0 0 6,351 33% 23% 28% 7% 8% 0% 0% 100% OPERATING DATA Revenue Vehicle Service Hours (VSH) 279.50 260.00 260.00 132.00 91.00 0 0.00 1,022.5 Total Vehicle Service Hours 291.20 267.28 267.28 138.16 98.28 0.00 0.00 1,062.2 Revenue Vehicle Service Miles (VSM) 3,369.6 3,910.4 3,390.4 4,591.6 2,262.0 0.0 0.0 17,524.0 Total Vehicle Service Miles 3,681.6 4,118.4 3,598.4 4,767.6 2,470.0 0.0 0.0 18,636.0 Marginal Operating Cost ‐ VSH ($83.07) $23,218 $21,598 $21,598 $10,965 $7,559 $0 $0 84,939.1 Marginal Operating Cost ‐ VSM ($1.92) $6,470 $7,508 $6,510 $8,816 $4,343 $0 $0 33,646.1 Marginal Operating Cost $29,688 $29,106 $28,108 $13,805 $11,902 $0 $0 112,609.2 Total Allocated Cost $39,715 $37,872 $36,874 $24,643 $15,761 $0 $0 154,864.4 Fare Revenue ‐‐ACTUALS $5,498 $3,606 $4,309 $1,502 $1,549 $0 $0 $16,465 Net Marginal Operating Subsidy $24,190 $25,500 $23,799 $12,303 $10,353 $0 $0 96,144.4 Total Institutional Pass Sales $7,256 138,399.6 Total LCTOP Subsidized Passes $1,395 Total M. U. B. Sales $698 PERFORMANCE INDICATORS Marginal Operating Cost/VSH $106.22 $111.95 $108.11 $104.58 $130.80 $0.00 $0.00 $110.13 Marginal Operating Cost/VSM $8.81 $7.44 $8.29 $3.01 $5.26 $0.00 $0.00 $6.43 Marginal Subsidy/Passenger $14.02 $19.57 $15.74 $29.62 $24.05 $0.00 $0.00 $17.73 Revenue/Passenger $2.60 $2.43 $2.41 $3.22 $3.13 $0.00 $0.00 $2.59 Passengers/VSH 7.57 5.72 6.87 3.53 5.44 0.00 0.00 6.21 Passengers/VSM 7.27 5.56 6.68 3.37 5.04 0.00 0.00 5.98 Total Allocated Farebox Ratio 13.8% 9.5% 11.7% 6.1% 9.8% 0.0% 0.0% 0.0% 10.6% *Route A/S (Alta Sierra) runs only on Saturdays & COVID‐19 Schedule ***Route 5 allocated costs less revenue from Placer County contract **Routes 5 & 7 do not run on Saturdays
January 19, 2021 146 H:\Transit\Monthly Operations Reports\FY 2020‐21\20‐21 GOLD CTRY STAGE Total Ridership_MASTER GCS & GCL COMBINED SERVICES MONTHLY OPERATIONS REPORT ‐ 2020‐21 NOVEMBER 2020 Monday ‐ Saturday Weekdays 19 23 Service Days Sats 4 $5,976.00 Full Day Min Day COVID‐19 Schedule 5976 00 Route 1 Route 3.2/AS* Route 4 Route 5** Route 6 Route 7 Tripper Paratransit Fair Total PASSENGER BOARDINGS Did not run in Aug. Did not run in Aug. Cancelled Regular Cash 866 342 443 170 220 0 0 0 2,041 Discount Cash 333 117 189 35 42 0 0 716 Free (Under 6) 31 112 49 0 12 0 0 204 Daily Pass 165 100 183 21 11 0 0 480 Monthly Pass 403 484 624 56 93 0 0 1,660 Transfer 105 97 91 30 38 0 0 361 One Ride Tickets 74 29 61 1 2 0 0 167 Total Boardings 1,977 1,281 1,640 313 418 0 0 840 0 6,469
OPERATING DATA Revenue Vehicle Service Hours (VSH) 247.25 230.00 230.00 114.00 80.50 0.00 0.00 445.58 1.00 1,348.3 Total Vehicle Service Hours 257.60 236.44 236.44 119.32 86.94 0.00 0.00 520.77 1.00 Revenue Vehicle Service Miles (VSM) 2,980.8 3,459.2 2,999.2 3,965.5 2,001.0 0.0 0.0 4,935.0 1.0 20,341.7 Total Vehicle Service Miles 3,256.8 3,643.2 3,183.2 4,117.5 2,185.0 0.0 0.0 5,554.0 1.0 Operating Cost ‐ VSH ($83.07) $20,539 $19,106 $19,106 $9,470 $6,687 $0 $0 37,014 $83 $112,006 Operating Cost ‐ VSM ($1.92) $5,723 $6,642 $5,758 $7,614 $3,842 $0 $0 9,475 $2 $39,056 Marginal Operating Cost (Revenue) $26,262 $25,748 $24,865 $11,108 $10,529 $0 $0 46,490 $85 $145,086 Total Allocated Operating Cost (Total)*** $35,133 $33,502 $32,619 $15,307 $13,942 $0 $0 $82,568 $114 $213,185 Fare Revenue ‐ ACTUALS $3,374 $1,729 $2,333 $707 $917 $0 $0 $2,694.00 $0 $16,510 Total Institutional & MUB Pass Sales $3,450 Total LCTOP Subsidized Passes $1,305 Net Marginal Operating Subsidy $22,888 $24,018 $22,532 $10,401 $9,612 $0 $0 $0 $85 $89,535
PERFORMANCE INDICATORS Marginal Operating Cost/VSH $106.22 $111.95 $108.11 $97.44 $130.80 $0.00 $0.00 $104.33 $84.99 $107.60 Marginal Operating Cost/VSM $8.81 $7.44 $8.29 $2.80 $5.26 $0.00 $0.00 $9.42 $84.99 $7.13 Marginal Subsidy/Passenger $13.28 $20.10 $15.16 $35.49 $25.19 $0.00 $0.00 $55.34 $0.00 $13.84 Revenue/Passenger $1.71 $1.35 $1.42 $2.26 $2.19 $0.00 $0.00 $3.21 $0.00 $2.55 Passengers/VSH 8.00 5.57 7.13 2.75 5.19 0.00 0.00 1.89 0.00 4.80 Passengers/VSM 7.67 5.42 6.94 2.62 4.81 0.00 0.00 1.61 0.00 0.32 Total Allocated Farebox Ratio 9.6% 5.2% 7.2% 4.6% 6.6% 0.0% 0.0% 3.3% 0.0% 7.7% *Route A/S (Alta Sierra) runs only on Saturdays & COVID‐19 Schedule **Routes 5, 7 & Tripper do not run on Saturday ***Route 5 allocated costs less revenue from Placer County contract
January 19, 2021 147 H:\Transit\Monthly Operations Reports\FY 2020‐21\20‐21 Combined Services_MASTER GOLD COUNTRY STAGE MONTHLY OPERATIONS REPORT November 2020 SYSTEMWIDE DATA November 2020 Service Days 23 Grey shaded areas will auto‐populate Monday ‐ Saturday NOV NOV YTD YTD 2020 2019 % CHANGE FY 2020‐19 FY 2019‐20 % CHANGE PASSENGER BOARDINGS 23 service days 24 service days 127 Service Days 128 Service Days Regular Cash 2,041 3,933 ‐48.11% 16,269 28,776 ‐43.46% Discount Cash 716 2,290 ‐68.73% 3,282 10,770 ‐69.53% Free (Under 6) 204 633 ‐67.77% 1,072 3,724 ‐71.21% Daily Pass 480 1,502 ‐68.04% 2,405 9,348 ‐74.27% Monthly Pass 1,660 4,421 ‐62.45% 8,193 25,620 ‐68.02% Transfer 361 816 ‐55.76% 1,849 4,668 ‐60.39% One Ride Tickets 167 394 ‐57.61% 753 2,063 ‐63.50% Total Boardings 5,629 13,989 ‐0.59761241 33,823 84,969 ‐0.601937177
OPERATING DATA Vehicle Service Hours (VSH) 901.8 1,548.3 ‐41.76% 4,986 8,440 ‐40.93% Vehicle Service Miles (VSM) 15,405.7 26,211.8 ‐41.23% 85,293 143,522 ‐40.57% Marginal Operating Cost $98,511 $165,528 ‐40.49% $554,025 $903,436 ‐38.68% Total Allocated Operating Cost $136,478 $217,931 ‐37.38% $742,864 $1,093,470 ‐32.06% Fare Revenue $9,061 $13,542 ‐33.09% $47,220 $105,751 ‐55.35% Net Operating Cost $ 127,418 $ 204,388 ‐38%$ 695,644 $ 987,719 ‐30%
PERFORMANCE INDICATORS Marginal Cost Factor/VSH $109.24 $106.91 2.18% $111.12 $107.04 3.82% Marginal Cost Factor/VSM $6.39 $6.32 1.26% $6.50 $6.29 3.19% Fixed Cost Factor/VSH ‐$102.85 $40.16 ‐356.10% $44.37 $28.81 54.02% Gross Operating Cost/VSH $0.00 $140.75 ‐100.00% $149.00 $129.55 15.01% Gross Operating Cost/VSM $0.00 $8.31 ‐100.00% $8.71 $7.62 14.32% Net Cost/Passenger $22.64 $14.61 54.93% $20.57 $11.62 76.93% Revenue/Passenger 1.61 0.97 66.27% 1.40 1.24 12.17% Passengers/VSH 6.24 9.04 ‐30.91% 6.78 10.07 ‐32.61% Passengers/VSM 36.5% 53.4% ‐31.54% 39.7% 59.2% ‐33.02% Farebox Recovery Ratio 7% 6% 7% 6% 10% ‐34%
January 19, 2021 148 H:\Transit\Monthly Operations Reports\FY 2020‐21\20‐21 GCS Year_v_Year Comparison_MASTER 11‐2020 GOLD COUNTRY STAGE MONTHLY OPERATIONS REPORT November 2020 Monday ‐ Saturday Mon‐Fri 19 23 Service Days Sat 4 $5,976.00 Min Days COVID‐19 Schedule Route 1 Route 3.2/AS* Route 4 Route 5** Route 6 Total PASSENGER BOARDINGS Regular Cash 866 342 443 170 220 2,041 Discount Cash 333 117 189 35 42 716 Free (Under 6) 31 112 49 0 12 204 Daily Pass 165 100 183 21 11 480 Monthly Pass 403 484 624 56 93 1,660 Transfer 105 97 91 30 38 361 One Ride Tickets 74 29 61 1 2 167 Total Boardings 1,977 1,281 1,640 313 418 5,629 35% 23% 29% 6% 7% 100% OPERATING DATA Revenue Vehicle Service Hours (VSH) 247.25 230.00 230.00 114.00 80.50901.8 Total Vehicle Service Hours 257.60 236.44 236.44 119.32 86.94 936.7 Revenue Vehicle Service Miles (VSM) 2,980.8 3,459.2 2,999.2 3,965.5 2,001.0 15,405.7 Total Vehicle Service Miles 3,256.8 3,643.2 3,183.2 4,117.5 2,185.0 16,385.7 Marginal Operating Cost ‐ VSH ($83.07) $20,539 $19,106 $19,106 $9,470 $6,687 74,908.4 Marginal Operating Cost ‐ VSM ($1.92) $5,723 $6,642 $5,758 $7,614 $3,842 29,578.9 Marginal Operating Cost $26,262 $25,748 $24,865 $11,108 $10,529 98,511.3 Total Allocated Cost $35,133 $33,502 $32,619 $21,283 $13,942 136,478.4 Fare Revenue ‐‐ACTUALS $3,374 $1,729 $2,333 $707 $917 $9,061 Net Marginal Operating Subsidy $22,888 $24,019 $22,531 $10,401 $9,612 89,450.6 Total Institutional Pass Sales $3,990 127,417.7 Total M. U. B. Sales $765 PERFORMANCE INDICATORS Marginal Operating Cost/VSH $106.22 $111.95 $108.11 $97.44 $130.80 $109.24 Marginal Operating Cost/VSM $8.81 $7.44 $8.29 $2.80 $5.26 $6.39 Marginal Subsidy/Passenger $13.28 $20.10 $15.16 $35.49 $25.19 $17.50 Revenue/Passenger $1.71 $1.35 $1.42 $2.26 $2.19 $1.61 Passengers/VSH 8.00 5.57 7.13 2.75 5.19 6.24 Passengers/VSM 7.67 5.42 6.94 2.62 4.81 6.01 Total Allocated Farebox Ratio 9.6% 5.2% 7.2% 3.3% 6.6% 0.0% 6.6% *Route A/S (Alta Sierra) runs only on Saturdays & COVID‐19 Schedule ***Route 5 allocated costs less revenue from Placer County contract **Routes 5 & 7 do not run on Satu January 19, 2021 149 H:\Transit\Monthly Operations Reports\FY 2020‐21\20‐21 GOLD CTRY STAGE Total Ridership_MASTER ITEM 10 COUNTY OF NEVADA COMMUNITY DEVELOPMENT AGENCY DEPARTMENT OF PUBLIC WORKS TRANSIT SERVICES DIVISION 950 MAIDU AVENUE, NEVADA CITY, CA 95959-8617 (530) 477 -0103 Toll Free (888) 660 -7433 FAX (530) 477-7847 http://new.nevadacounty.com
Sean Powers, Trish Tillotson , Director Jof Public Works Community Development Agency Director Robin Van Valkenburgh, Transit Services Manager
TRANSIT SERVICES COMMISSION Information Item
MEETING DATE: January 19, 2021
TO: Transit Services Commission
FROM: Robin Van Valkenburgh, Transit Services Manager
SUBJECT: Gold Country Lift Operations Report for November - December 2020
RECOMMENDATION: Accept the report.
BACKGROUND: Gold Country Lift (GCL) operates Americans with Disabilities Act (ADA) paratransit service Monday through Saturday, serving the communities of Grass Valley, Nevada City, Penn Valley, Rough and Ready, Lake Wildwood and Alta Sierra. The following performance metrics are captured and reported on a monthly basis.
Ridership
GCL Ridership
3,500
3,000
2,500
2,000 1,127 1,061 1,500 1,009 995 883 1,000 866 3,073 3,154 2,571 3,082 2,822 2,769 2,951 2,545 3,089 2,870 2,777 2,642 500 2,745 2,722 2,442 2,406 2,222 2,531 2,685 2,657 1,760 1,035 733 847
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June FY18-19 FY19-20 FY20-21
January 19, 2021 150
Farebox
Farebox 9.0%
8.0%
7.0%
6.0% 3.7%
5.0% 3.6% 3.6% 3.5%
4.0% 3.3% 3.2%
3.0%
2.0% 8.3% 8.2% 7.4% 8.5% 7.4% 7.8% 8.0% 7.5% 8.2% 7.7% 7.8% 7.4% 1.0% 7.3% 7.2% 6.4% 6.6% 6.2% 7.1% 7.4% 6.7% 4.8% 2.6% 3.1% 3.5%
0.0% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June FY18-19 FY19-20 FY20-21
Passenger per Service Hour-PPH (productivity)
Productivity 3.00
2.50 2.05 2.03 2.01 1.95 1.91 2.00 1.89
1.50
1.00
0.50 2.58 2.48 2.60 2.59 2.55 2.48 2.59 2.53 2.66 2.61 2.48 2.50 2.55 2.48 2.51 2.38 2.46 2.47 2.60 2.60 2.40 1.99 2.22 2.13 Passengers per Revenue Hour (PPH) Hour Revenue per Passengers
0.00 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June FY18-19 FY19-20 FY20-21
January 19, 2021 151
Year-to-Date
Total boardings year-to-date (YTD) have decreased approximately 61 percent compared to the first two quarters from prior year (FY20-21 5,941 vs. FY19-20 15,068).
The GCL farebox recovery rate (FBR) for FY20-21 YTD is 3.5 percent, which is 49 percent below prior year (FY19-20 6.8 percent). This is due to the increase in contract pricing for Paratransit Services as well as significant ridership loss due to COVID-19.
Productivity for FY20-21 YTD is at 2.03 PPH which is 18 percent lower than prior year for the same period (FY20-21 2.03 vs. FY18-19 2.48)
No-Shows, Late Cancels & Denials
YTD No-Shows have decreased by 60 percent compared to prior year (FY20-21 113 vs. FY19-20 283). This is primarily due to the significant decrease in ridership and current trips being essential trips only.
YTD Late Cancels have decreased by 65 percent compared to prior year (FY20-21 201 vs. FY19- 20 580).
There were no denials reported for the service year.
Senior Dial-A-Ride
Senior Dial-A-Ride services were implemented in April 2020, providing on-demand service to seniors 65 and over within the regular ADA service. Year-to-date we have provided a total of 152 trips, including 26 trips in November and 36 in December.
Please contact me if you have any questions prior to the January 19, 2021 TSC Meeting.
TT:RVV
January 19, 2021 152 Gold Country Lift FY2020-21 Year-to-Date Report
Monday-Saturday July August SeptemberOctober November December January February March April May June Yr to Date Days of Service 27 27 25 27 26 26 27 25 26 26 26 26 314
Total Mileage: 6,389 6,338 6,362 6,673 5,554 5,783 37,099 Service Miles 5,705 5,593 5,550 5,944 4,935 4,980 32,707 Deadhead Miles 684 745 812 729 619 803 4392
Total Hours: 575.89 599.94 602.91 638.30 520.77 548.12 3,485.91 Service Hours 492.25 497.97 510.02 539.08 445.58 442.77 2,927.67 Deadhead Hours 83.64 101.97 92.89 99.21 75.18 105.35 558.25
Boardings/Delivered 1,009 995 1,061 1,127 866 883 5,941 Subscriptions 306 361 381 424 329 329 2130 Demand Response 684 610 667 669 511 518 3659 DAR Delivered 19 24 13 34 26 36 152
Non Boardings 51 44 51 73 40 59 318 No Shows 19 17 16 28 15 18 113 Late Cancels 32 27 35 45 23 39 201 Group No Shows 0 0 0 0 2 1 Group Late Cancels 0 0 0 0 0 1 Refused 0 0 0 0 0 0 0 Denials 0 0 0 0 0 0 0
In Service Veh Failures 0 2 0 2 0 0 4 Accidents 1 0 0 2 0 0 3
Fare Revenue $3,063.00 $ 2,949.00 $ 3,059.00 $3,130.25 $2,694.00 $ 2,664.00 $ 17,559.25 Farebox Percentage 3.73% 3.47% 3.58% 3.61% 3.26% 3.23% 3.48%
Passengers Per Hour 2.05 2.00 2.08 2.09 1.94 1.99 2.03 Price/Ride $ 3.09 $ 3.04 $ 2.92 $ 2.86 $ 3.21 $ 3.15 $ 3.04 Subscription % 30.91% 37.18% 36.35% 38.79% 39.17% 38.84% 36.87% No Show % 1.92% 1.75% 1.53% 2.56% 1.79% 2.13% 1.94% Late Cancel % 3.23% 2.78% 3.34% 4.12% 2.74% 4.60% 3.47% Group No Shows % 0.00% 0.00% 0.00% 0.00% 0.24% 0.12% Group Late Cancels % 0.00% 0.00% 0.00% 0.00% 0.00% 0.12% Refused % 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Denials % 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
ADA Board/Delivered 929 932 1001 1068 811 812 5553 ADA % of Total 94% 96% 96% 98% 97% 96% 96% ADA No Shows 18 17 16 28 13 17 109 ADA Subscription 303 357 371 408 318 323 2080
January 19, 2021 153 ITEM 11 COUNTY OF NEVADA COMMUNITY DEVELOPMENT AGENCY DEPARTMENT OF PUBLIC WORKS TRANSIT SERVICES DIVISION 950 MAIDU AVENUE, NEVADA CITY, CA 95959-8617 (530) 477 -0103 Toll Free (888) 660 -7433 FAX (530) 477-7847 http://new.nevadacounty.com
Sean Powers, Trish Tillotson , Director Jof Public Works Community Development Agency Director Robin Van Valkenburgh, Transit Services Manager
TRANSIT SERVICES COMMISSION Information Item
MEETING DATE: January 19, 2021 TO: Transit Services Commission FROM: Robin Van Valkenburgh, Transit Services Manager SUBJECT: County of Nevada Transit Services FY2019-20 Annual Operations Report
RECOMMENDATION: Accept the report.
BACKGROUND: As requested by the Transit Services Commission, Transit Services staff provides a written annual report to Commissioners that presents an overview of Transit Services operations for the previous fiscal year that includes both the fixed route Gold Country Stage (GCS) and paratransit service Gold Country Lift. (GCL). The “County of Nevada, Department of Public Works, Transit Services Division, Annual Operations Report, FY 2019-20” (Annual Report) is included in Commissioner’s agenda packets. A copy of the report will be posted on the www.goldcountrystage.com website upon acceptance by the TSC. The Annual Report provides operational and performance information for both the fixed route and demand-response paratransit provider.
The most recent FY2015-16 to FY2019-20 Western Nevada County Transit Development Plan (TDP) Update includes a chapter that recommends goals, standards, and performance measures/indicators and these items are included in the Annual Report.
Please contact me if you have any questions prior to the January 19, 2021 TSC Meeting.
TT:RVV
January 19, 2021 154
COUNTY OF NEVADA DEPARTMENT OF PUBLIC WORKS TRANSIT SERVICES DIVISION
ANNUAL OPERATIONS REPORT FY2019-20
950 Maidu Avenue Nevada City, CA 95959 (530) 477-0103 www.goldcountry stage.com
January 19, 2021 155 COUNTY OF NEVADA DEPARTMENT OF PUBLIC WORKS TRANSIT SERVICES DIVISION ANNUAL OPERATIONS REPORT FY2019-20
July 1, 2019 – June 30, 2020
Transit Services Division Mission Statement:
“To provide safe, convenient, reliable, and affordable fixed route transit services and specialized paratransit services.”
Introduction
The County of Nevada, Department of Public Works, Transit Services Division (Transit Services), provides public transportation in western Nevada County under the authority of a Joint Powers Agreement (JPA) with the County of Nevada, the City of Grass Valley, and the City of Nevada City.
The County of Nevada Department of Public Works – Transit Services Division Annual Operational Report, FY2019-20 (Annual Report) is prepared to apprise the Transit Services Commission of Western Nevada County and the general public, on Transit Services operations throughout the fiscal year. This report represents operational information from July 1, 2019 through June 30, 2020.
It should be noted that the 2019-20 service year includes 3.5 months of service disruption, mid- March through June 30th, due to the COVID-19 pandemic. The pandemic response resulted in significant ridership loss due to State and County public health safety restrictions, including: limiting travel to only essential tasks (grocery shopping or medical appointments), and the recommendation for social distancing on public transit vehicles (reducing seating capacity from 24 to 11 passengers). In addition to these measures, service was reduced from a normal weekday schedule to the normal Saturday schedule; a service reduction of 40 percent. The community restrictions, service restrictions and service hour reduction has resulted in a ridership reduction of between 60 – 80 percent of normal. A similar loss of farebox revenue was experienced as well, though fares were supplemented by the free fare program supported by Low Carbon Transit Operations grant funds from March 18, 2020 through July 30, 2020.
While the COVID-19 pandemic has wreaked havoc across the system the current financial outlook is still reasonably positive. The Transit Services Division is eligible to apply for Federal Transit Administration (FTA) Coronavirus, Aid, Relief, and Economic Security (CARES) Act Section 5311 (49 U.S.C. Section 5311) grant funds, which have been allocated in two phases (phase I: $525,997 and phase II: $826,475). These additional $1.3 million in operating funds will help offset potential lost
January 19, 2021 156 revenue derived from sales and fuel excise taxes as part of the Transportation Development Act (TDA) revenue stream.
Transit Services Program Descriptions
Public transportation in western Nevada County is provided by the County of Nevada Public Works Department, Transit Services Division and includes fixed route, Americans with Disabilities Act (ADA) mandated complementary paratransit service and senior 65+ demand responsive paratransit transportation. The fixed route service, Gold Country Stage (GCS) is operated directly by the County of Nevada Transit Services Division and the demand response paratransit service is contracted out by the County of Nevada. The contracted paratransit provider in FY2019-20 is Paratransit Services/Gold Country Lift (GC Lift). The administration and management of the paratransit contract is provided by the County of Nevada Transit Services Division.
Fixed Route Service
Gold Country Stage (GCS) provides the fixed route service in western Nevada County connecting passengers to residential, commercial and employment centers throughout the local area. Regularly scheduled fixed route bus service is available to Grass Valley, Nevada City, Penn Valley and surrounding communities. Regional service is provided to North San Juan, Lake of the Pines and the Auburn area via the Highway 49 corridor. In FY2019-20 seven regular routes and one school tripper route operated Monday through Friday from 5:50 am to 8:00 pm and five routes operated on Saturday from 7:30 am to 5:00 pm. There is no Sunday service.
Americans with Disabilities Act (ADA) Paratransit Service and Senior 65+ Demand Responsive Paratransit Service
Paratransit Services, a private non-profit agency, operates the Gold Country Lift (GC Lift), providing demand response paratransit services for Americans with Disabilities Act (ADA) eligible individuals and seniors 65 and older through a contract with the County of Nevada. Door-to-door paratransit service is provided within ¾ mile on either side of GCS fixed routes and is known as the “ADA corridor.” Limited paratransit service is provided to an outlying defined ¾ mile area outside the ADA corridor as resources allow. This service operates the same days and times as the Gold Country Stage fixed routes.
GCS Service Year 2019-20 Program Highlights
• Implemented Route 7 to North San Juan three runs per day, Monday through Friday. • Implemented debit and credit card purchasing for monthly bus passes. • Submitted an Environmental Protection Agency (EPA) Targeted Airshed Grant application for the purchase of four battery electric, zero emission, low floor transit buses, a depot slow charger and an on-route fast charger. • In response to COVID-19 Transit Services offered free fare service from March 17 through June 30, 2020 via Low Carbon Transit Operations grant funding.
January 19, 2021 157 • Continued partnership with Connecting Point/211 for travel training services.
Gold Country Lift 2019-20 Program Highlights
• Added on-demand senior 65+ Dial-a-Ride service in April 2019 to improve access to transportation for seniors. • In response to COVID-19 the following actions were taken: o Partnered with Gold Country Community Services/Meals-on-Wheels to assist in the delivery of meals to community seniors. o Partnered with the Department of Social Services to assist in the delivery of FEMA Great Plates program provided meals to at-risk community members. o Partnered with FREED and the local food bank to assist in delivering groceries to community members. o Increased daily sanitation procedures for customer safety, including: requiring masks for all staff and passengers, daily disinfection of vehicles and reduced capacity to encourage social distancing. • Participated with Transit Services/Gold Country Stage, Nevada County Consolidated Fire in the annual joint emergency mobilization and evacuation exercise. • Presented community outreach through a booth at the Nevada County Fair. • Continued partnerships with Alta California Regional Center, Gold Country Community Services, PRIDE Industries, and Neighborhood Center for the Arts and other social service providers to transport their paratransit clients. • Continued to provide the successful Sunday service for individuals 60 years and older through an Area 4 Agency on Aging grant. • Achieved an average of 2.45 passengers per vehicle service hour, exceeding standards.
January 19, 2021 158 Operational Data and Performance Indicators
In FY2019-20 both funding and service operations remained stable through the onset of the COVID- 19 pandemic in March. As noted above, service reductions and stringent safety precautions were implemented in March and April 2020. Effective April 1, 2020 service was reduced by 40 percent, including discontinuation of Route 7 to North San Juan, reducing the number of daily trips on Route 5 to Auburn from six to three and the modification of service on Route 6 to Saturday service levels.
The most recent FY2015-16 to FY2019-20 Western Nevada County Transit Development Plan (TDP) Update includes a chapter that recommends goals, standards, and performance measures/indicators and these items are included in this report. Performance indicator graphs are also included at the end of this report for both GCS and GC Lift.
Performance standards provide a reasonable target for a transit agency to aim for in order to achieve the most efficient and effective service possible. Goals establish general direction for policies and operation and provide a long-range perspective. Standards are quantifiable measures that reflect achievement of the goals. The performance measures/indicators provide the mechanism for deciding whether the standards have been met. It should be noted that specific services, routes, and operational activities may have unique circumstances that require evaluation on a case-by-case basis. This information and data is meant to provide a helpful management tool that identifies areas that may need attention and improvement for both Transit Services and GC Lift.
Service Efficiency Goal: To maximize the level of service that can be provided within the resources available. Standards should not be strictly applied to new routes for the first two years of service so long as 60 percent of standard is achieved after one full year of service and a favorable trend is maintained. The following represents service for both GCS and GC Lift.
It must be noted that, as of April 1, 2020 due to the COVID-19 pandemic Gold Country Stage and Gold Country Lift experienced significant declines in ridership which were the result of statewide travel restrictions and social distancing measures. For GCS the social distancing requirements resulted in a 54 percent decrease in available seating capacity on all buses. In addition, total system service hours were reduced by approximately 40 percent. These measures have caused significant declines in farebox, ridership and overall system productivity (as described by passengers per service hour).
January 19, 2021 159 Performance Standards Local Regional Farebox Ratio GCS Gold Country 1 2/3 4 Tripper All Local 5 6 7* Fair System Lift Current Minimum 10%10% 10% 10% 10% 10% 10% 10% 10% 10% 10% Current Goal 15% 15% 15% 15% 15% 10% 10% 10% 10% 13% 10% 2019-20 Actual 13.2 9.2 13.3 21.7 14.4 5.6 6.5 2.7 45.3 9.8 5.8
Marginal Subsidy/Psgr Trip Current Maximum $ 8.00 $ 8 .00 $ 8.00 $ 8.00 $ 8.00 $ 13.00 $ 13.00 $ 13.00 NA $ 8.00 NA Current Goal $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 13.00 $ 13.00 $ 13.00 $ 5.00 $ 8.00 $ 20.00 2019-20 Actual $ 7.17 $ 9.20 $ 6.13 $ 3.84 $ 6.59 32.64$ 22.65$ 61.01$ $ 1.20 10.28$ $ 44.23
Passenger per Vehicle Hour (productivity-PPH) Current Minimum 10.0 10.0 10.0 10.0 10.0 6.0 6.0 6.0 9.0 12.0 2.0 Current Goal 15.0 15.0 15.0 15.0 15.0 10.0 10.0 10.0 15.0 12.0 2.0 2019-20 Actual 11.5 9.8 13.4 19.2 13.5 3.5 4.9 1.9 38.2 9.7 2.4
Notes: Route 7 not required to meet performance standards for 18 months. Cells highlighted in red do not meet minimum standards.
Fixed Route Services: • Fare box Recovery Ratio Standard – Collectively all routes must meet a minimum system-wide recovery ratio of 10 percent. A target standard of 15 percent is recommended in order to improve efficiency. GCS did not meet the minimum required recovery ratio at 9.8 percent.
• Subsidy Per Passenger Trip Standard – The marginal subsidy per passenger-trip for Local routes should not exceed $8.00 per trip and $13.00 per trip for Regional routes, based on the most recent Transit Development Plan recommendations. The marginal subsidy per passenger is defined as the operating costs minus administrative costs and minus fares. The target system wide standard should be less than $8.00 per trip. Systemwide GCS did not meet the standard with a $10.28 marginal subsidy per passenger, however the local routes did meet the standard at $6.59 marginal subsidy per passenger.
Demand Response Paratransit Service Standards: • Fare box Return Ratio Standard – The ratio of fare box income to operating costs should meet or exceed 10 percent. GC Lift currently does not meet this standard with an 5.8 percent farebox rate for FY2019-20
• Subsidy Per Passenger Trip Standard – The marginal subsidy per passenger-trip for paratransit services should not exceed $20.00 per trip, based on the most recent Transit Development Plan recommendations. The marginal subsidy per passenger is defined as the operating costs minus administrative costs and minus fares. GC Lift currently does not meet this standard with a $44.23 marginal subsidy per passenger.
January 19, 2021 160 All Services • Improvement in Effectiveness Standard – Increase ridership productivity by a minimum of 1 percent annually for each service component, with a target standard of 3 percent annually.
1) GCS ridership productivity by service component (routes) is as follows: • Route 1 (Grass Valley- Nevada City): 16% decrease in ridership • Route 3/2: (Grass Valley and Loma Rica): 24% decrease in ridership • Route 4: (Brunswick Basin): 18% decrease in ridership • Route 5: (Auburn): 29% decrease in ridership • Route 6: (Penn Valley): 22% decrease in ridership • Route 7: (North San Juan): New route • Tripper (1/6): 31% decrease in ridership • Overall system ridership decreases in FY2019-20: 19%
2) Paratransit overall ridership decreased by 27.8 percent in FY2019-20.
Commuter and Regional Services: • Service Effectiveness Standard – Serve a minimum of 6.0 passenger-trips per vehicle service hour (PVSH) with a target standard of over 9.0 passengers per hour. Regional Route 5 (Auburn) PVSH: 3.51 Route 6 (Penn Valley) PVSH: 4.89 Route 7 (North San Juan) PVSH: 1.96
• Service Effectiveness Standard – Serve a minimum of 8.0 passengers per vehicle service (PVSH) hour on any individual route, with the target of 12.0 passengers per vehicle service hour. All local routes combined should average a minimum of 12 passengers per vehicle service hour with a target of 15 passengers per vehicle service hour.
GCS currently met the all local routes combined standard with an average of 13.5 passengers per vehicle service hour. Local routes met or exceeded the minimum as follows: • Route 1 PVSH: 11.49 • Route 3/2 PVSH: 9.8 • Route 4 PVSH: 13.43 • Tripper 1/6: 19.25
Demand Response Paratransit Service: • Service Effectiveness Standard – Serve a minimum of 2.0 passengers per vehicle service hour with a target of 3.0 passengers. GC Lift served 2.45 passengers per vehicle service hour in FY2019-20 and met the standard.
Service Quality Goal: To provide safe, reliable, and convenient transit services. GC Lift met this standard.
January 19, 2021 161 Gold Country Stage: • Passenger Load Standard – For passenger safety and comfort, vehicles should be configured and the transit service operated to limit typical peak loads to the seating capacity. Standing loads shall be limited to a maximum of 20 percent of daily local runs. GCS met this standard.
All Services
• Accident Standard – Maintain a minimum of 100,000 miles between preventable collision accidents, and 50,000 miles between all types of accidents. The target objective should be 500,000 miles between all preventable accidents and 250,000 between all accidents. (GCS and GC Lift Accident Tables provided in this report)
• Road Calls – Maintain a minimum of 10,000 miles between road calls. A target objective is 12,500 miles between road calls for all buses in the fleet. (GCS and GC Lift Road Call Tables provided in this report)
• Preventive Maintenance Standard – 100 percent of preventative maintenance actions should be completed, at minimum, within 500 miles of schedule. The target objective 100 percent of preventative maintenance actions within the prescribed schedule by vehicle type. GCS and GC Lift met this standard.
• Vehicle Standard – Vehicles should be replaced at the end of their useful lives and according to FTA guidelines. GCS and GC Lift met this standard.
• Vehicle Cleanliness Standard – The outside of all vehicles in regular use shall be washed at least weekly. Inside, spot cleaning and trash removal shall be conducted at least daily. GCS and GC Lift met this standard.
• Passenger Complaint Standard – Passenger complaints shall be a minimum of less than 1 per 5,000 passenger-trips with a target objective of no more than 1 complaint per 10,000 passenger trips. Management response should be provided to all complaints within one working day. GCS and GC Lift exceeded this standard. *Note: In FY2019-20 GCS had a total of 12 complaints, with 11 of those coming from a single customer throughout the year. Of the total complaints only two are considered to be valid after investigation.
Gold Country Stage had the following complaints (total of 12 for a ratio of 1:13,809 trips):
January 19, 2021 162 • Training Standard – All services shall be provided by trained, courteous, respectful employees who are sensitive to the needs of passengers. Training needs to include the proper operation of wheelchair lifts as required by the Americans with Disabilities Act. GCS and GC Lift met the standard and included proper operation of wheelchair lifts training and refresher training as part of their respective safety programs.
Gold Country Stage: • On-Time Performance Standard – The minimum standard should be 75 percent of all fixed- route trips operated “on-time,” defined as not early, and no more than five minutes late. The desired standard is 95 percent on-time performance for local routes. GCS On-Time Performance: 81%. • Missed Trips Standard – The proportion of runs that are not operated or are more than 15 minutes late should be no more than 1 percent. GCS met this standard.
Paratransit Service: • Service Availability Standard – Provide paratransit service to those qualified residents within ¾ mile of the GCS fixed route system (ADA corridor.) GC Lift provided paratransit to ADA qualified passengers within the three-quarters of a mile ADA corridor and met this standard.
• On-Time Performance Standard – Ninety percent of all demand response trips should be operated “on-time,” consistent with contract requirements of meeting the passengers within 15 minutes of the scheduled pick-up time and drop-off times. GC Lift met this standard with a 93% pick-up on-time performance.
• Missed Trips Standard- The proportion of runs that are not operated or are more than 15 minutes late should be no more than 1 percent. GC Lift met this standard.
• Trip Denial Standard – Paratransit provider should not deny a trip to ADA eligible passengers and for non-ADA passengers, trips should be rescheduled. GC Lift had zero (0) denials in FY2019-20.
Accessibility Goal: To provide a transit system that is accessible to the greatest number of persons while maintaining the productivity of the system. • Service Area Standard – Maximize the area provided with transit service while maintaining minimum fare box return standards. This standard is being met.
• Vehicle Accessibility Standard – Maintain a fully wheelchair-accessible transit fleet. Both GCS and GC Lift met this standard.
January 19, 2021 163 System Planning and Management (GCS): To evaluate strategies which help management maximize productivity while meeting the transit needs of the community and develop a transit program that supports comprehensive planning goals.
• Planning Standard – Transit Development Plans shall be updated at a minimum of every four years. This standard is met.
• Service Monitoring Standard – Monitoring reports on the effectiveness and efficiency of transit service will be collected and reviewed monthly by GCS and NCTC staff. This standard is met.
• Transportation Development Act Standard – The requirements of the TDA shall be fully met, particularly regarding addressing those unmet transit needs of the community that are “reasonable to meet.” This standard is met.
• Land Use Planning Standard – Development proposals shall be reviewed with the Planning Department to assess the effects of development on transit service, and to encourage land development that is compatible with transit service. In addition, roadway modification plans along existing or planned transit service routes shall be reviewed by transit staff. This standard is met.
• Coordination Standard – On at least a quarterly basis, potential coordination opportunities with all other public transportation providers in the service area shall be reviewed to ensure convenient connections between services and to avoid unnecessary duplication of service.
This standard is met. Coordination between fixed route and paratransit services is implemented as applicable.
• Marketing Standard – Marketing shall be conducted to ensure that all service area residents are aware of GCS and paratransit services. Targeted marketing shall be conducted for high- potential groups, including elderly, disabled, and low-income residents. Up-to-date schedules and route maps should be conveniently available to the public at all times. A minimum of 2 percent (and preferably 3 percent) of the total annual administrative budget should be expended on marketing. The target marketing standard is not met. Staff is developing plans to improve marketing efforts.
January 19, 2021 164 Performance Indicators The following informational data includes FY2019-20 and FY2016-17 performance indicators as reflected in both GCS and GC Lift Operations Reports Monday-Saturday for July through June for each respective fiscal year.
GCS Performance Indicators FY2018-19 FY2019-20 % Change Boardings (Ridership) 204,795 165,708 -19% Vehicle Service Hours (VSH) 18,187 18,067 -1% Marginal Operating Cost (VSH) $108.14 $106.80 -1% Vehicle Service Miles (VSM) 294,074 304,724 4% Marginal Operating Cost (VSM) $6.69 $6.33 -5% Passengers per Vehicle Service Mile 0.7 0.54 -23% (VSM) Passengers per Service Hour (average) 11.26 9.2 -18% Marginal Subsidy per Passenger $8.90 $10.28 16% Fare Box Recovery Ratio 10.70% 9.80% -8%
Paratransit Performance Indicators FY2018-19 FY2019-20 % Change Boardings (Ridership) 34,345 24,785 -28% Service Hours (VSH) 13,445 10,109 -25% Marginal Operating Cost (VSH) $86.36 $108.44 26% Marginal Operating Cost (VSM) $7.20 $9.50 32% Passengers per Vehicle Service Hour 2.55 2.45 -4% (VSH) Passengers per Vehicle Service Mile 0.21 0.21 0% (VSM) Operating Cost per Passenger $33.81 $44.23 31% Fare Box Recovery Ratio 7.90% 6.00% -24% No-Shows 760 423 -44% Late Cancellations 1,261 691 -45% Ride Denials 0 0 0% Ride Refusals (made by passenger) 5 0 -100%
January 19, 2021 165 Additional Data and Performance Reporting
The Transit Services Commission requested that the Annual Report include areas of reporting that cover on-time performance and road call reporting for both the fixed route and paratransit systems. In addition to these items, a list of annual accomplishments is included in the report as well as performance indicator comparison graphs.
Gold Country Stage on Time Performance: Samples (December 2020)
Service Type: Fixed Route Local (GCS) Minimum 75% Actual Target 95% Route 1 95% 86.6% Route 2 95% 97.3% Route 3 95% 91.6% Route 4 95% 86.4% Route 6 95% 78.9% Route 5 (Regional Route) 90% 68.5% Overall 95% 86.8%
Gold Country Stage has met the minimum on-time performance standard
GC Lift On-Time Performance: July 1, 2019 – June 30, 2020
Service Type: Demand Target Actual Response Paratransit (GC Lift) Pick-ups 90% 93% Drop-offs 90% 90% Overall Average 90% 91.5%
GC Lift has met the target on-time performance standard.
Gold Country Stage and GC Lift Road Calls and Accidents
Road calls are recorded when a tow truck and/or a mechanic responds to a mechanical/service problem for a disabled transit vehicle that is in-service. Transit Services management closely monitors maintenance trends related to road calls and takes action to reduce in-service vehicle repairs and expects GC Lift to do the same. Vehicles are pulled off-service if a safety issue is identified and vehicles are not allowed back-on-the-road until the safety issue is resolved. The standard for road calls is a minimum of 10,000 miles between road calls and a minimum of 100,000 miles between preventable collision accidents and 50,000 miles between all types of accidents.
January 19, 2021 166 GCS MILES BETWEEN ROAD CALLS Fiscal Year Number Miles Between 2019-20 3 101,575 2017-18 2 145,911
GCS met the standard for road calls.
GCS ACCIDENTS Total Miles Between Miles Between Fiscal Year Accidents NTD Reportable (Preventable) (All accidents)
2019-20 3 0 101,575 101,575
GCS met the standard.
GC Lift In–Service Vehicle Failures and Accidents GC Lift is required, per the County contract, to report all accidents within twenty-four hours or within one hour if injuries are involved. Additionally, the County contract agreement with GC Lift states that “any vehicle with a safety defect of any kind shall have such defect remedied prior to that vehicle being permitted to re-enter passenger service.”
PARATRANSIT IN-SERVICE VEHICLE FAILURES (ROAD CALLS) Fiscal Year Number Miles Between 2019-20 9 14,709 (above 10,000 minimum)
GC Lift met the standards.
PARATRANSIT ACCIDENTS Total Preventable Miles Between Miles Between Fiscal Year Accidents Accidents (Preventable) (All Accidents) 2019-20 11 8 16,548 12,034
GC Lift did not meet the standards.
GC Lift No-Shows and Late Cancellations
The Transit Services Commission requested that the Annual Report include a section of reporting that includes paratransit ride no-show and late cancellations. The U.S. Department of Transportation (DOT) regulation 49 CFR Section 37.125(h) (1) states that “transit systems must consider only missed trips (no-shows) that are within the control of the rider and not count against the individual trips that
January 19, 2021 167 are missed for reasons beyond the person’s control, which may include trips missed because of operator error.” The DOT suggests that late cancellations are defined in a similar manner. The DOT consistently speaks to a pattern of these behaviors by an individual. The TDP update did not provide standards for paratransit no-shows and late cancellations.
In FY2019-20 GC Lift no shows decreased by 337 and late cancellations increased by 570 compared to the previous fiscal year.
GOLD COUNTRY STAGE (GCS) SYSTEM PERFORMANCE
January 19, 2021 168