Business Meeting of the Board of Directors
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Business Meeting of the Board of Directors Thursday 5 August 2021 Session in public 10:30 – 13:00 MEMBERSHIP: MEETINGS OF THE BOARD OF DIRECTORS August 2021 Members (voting): Chair - Beryl Hobson Senior Independent Director - Gary Needle Non-Executive Directors - Paul Dillon-Robinson - Kevin Gould - Karen Norman Chief Executive: - Steve Jenkin Medical Director - Keith Altman Director of Nursing (interim) - Nicky Reeves Director of Finance and performance - Michelle Miles In full attendance (non-voting): Director of Operations - Abigail Jago Director of Communications and Corporate Affairs - Clare Pirie (apols) Deputy Company Secretary (minutes) - Hilary Saunders Deputy Director of Workforce - Lawrence Anderson Lead governor - Peter Shore Annual declarations by directors 2021/22 Declarations of interests As established by section 40 of the Trust’s Constitution, a director of the Queen Victoria Hospital NHS Foundation Trust has a duty: • to avoid a situation in which the director has (or can have) a direct or indirect interest that conflicts (or possibly may conflict) with the interests of the foundation trust. • not to accept a benefit from a third party by reason of being a director or doing (or not doing) anything in that capacity. • to declare the nature and extent of any relevant and material interest or a direct or indirect interest in a proposed transaction or arrangement with the • foundation trust to the other directors. To facilitate this duty, directors are asked on appointment to the Trust and thereafter at the beginning of each financial year, to complete a form to declare any interests or to confirm that the director has no interests to declare (a ‘nil return’). Directors must request to update any declaration if circumstances change materially. By completing and signing the declaration form directors confirm their awareness of any facts or circumstances which conflict or may conflict with the interests of QVH NHS Foundation Trust. All declarations of interest and nil returns are kept on file by the Trust and recorded in the following register of interests which is maintained by the Deputy Company Secretary. 1 Register of declarations of interests Relevant and material interests Directorships, including non- Ownership, part ownership or Significant or controlling A position of authority in a Any connection with a voluntary or Any connection with an Any "family interest": executive directorships, held directorship of private share in organisations charity or voluntary other organisation contracting for organisation, entity or an interest of a in private companies or companies, businesses or likely or possibly seeking organisation in the field of NHS or QVH services or company considering close family public limited companies consultancies likely or possibly to do business with the health or social care. commissioning NHS or QVH entering into or having member which, if it (with the exception of seeking to do business with the NHS or QVH. services. entered into a financial were the interest of dormant companies). NHS or QVH. arrangement with QVH, that director, would including but not limited to be a personal or lenders of banks. pecuniary interest. Non-executive and executive members of the board (voting) Beryl Hobson Director Professional PGS may have clients who are 48% share of PGS Nil None (apart from declarations Nil Family members Chair Governance Services Ltd NHS related organisations (eg above) are directors of (PGS) Royal Colleges) of who provide PGS (see above) Director Long Meadow services to the NHS (eg Views management charities) Company Limited Paul Dillon-Robinson Nil Independent consultant (self- Nil Nil NIL Independent consultant Chair of the Audit, Non-Executive Director employed) – see HFMA working with the Risk and Healthcare Financial Assurance Management Association Committee for one (including NHS operating of the game, HFMA Academy organisations and coaching and within the MoD training) Non-executive member of the ARAC for Rural Payments Agency, and for Defra. Non-trustee member of Finance Risk and Audit Committee of Farm Africa Governor at Hurstpierpoint College and trustee of the Association of Governing Bodies of Independent Schools. 2 Churchwarden for Parish of Buxted & Hadlow Down, trustee of Friends of St Margaret, and St Marks House School trust Kevin Gould Director, Sharpthorne Nil Nil Independent Member of Director, Look Ahead Care & Nil Nil Non-Executive Director Services Ltd the Board of Governors, Support Staffordshire University Independent Member of the Audit & Risk Committee at Grand Union Housing Group Director, Look Ahead Care & Support Trustee, Centre for Alternative Technology Gary Needle T&G Needle Property Nil Nil Chair of Board of Nil Nil Nil Non-Executive Director Development Ltd Trustees, East Grinstead Sports Club Karen Norman Nil Nil Nil Nil Visiting Professor, Doctorate Nil Nil Non-Executive Director in Management Programme, Complexity and Management Group, Business School, University of Hertfordshire Visiting Professor, School of Nursing, Kingston University and St George's, University of London Steve Jenkin Nil Nil Nil Nil Nil Nil Nil Chief Executive Keith Altman MaxFacs Medical Limited Nil Nil Nil Nil Nil Nil Medical Director Michelle Miles, Nil Nil Nil Nil Nil Nil Nil Director of Finance Nicky Reeves Nil Nil Nil Trustee of McIndoe Burns Nil Nil Nil Director of Nursing Support Group Other members of the board (non-voting) Abigail Jago Nil Nil Nil Nil Nil Nil Nil Director of operations Lawrence Anderson Nil Nil Nil Nil Nil Nil Nil Director of HR & OD Clare Pirie Nil Nil Nil Nil Nil Nil Nil Director of Communications & Corporate Affairs 3 Fit and proper persons declaration As established by regulation 5 of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014 (“the regulations”), QVH has a duty not to appoint a person or allow a person to continue to be a governor of the trust under given circumstances known as the “fit and proper person test”. By completing and signing an annual declaration form, QVH governors confirm their awareness of any facts or circumstances which prevent them from holding office as a governors of QVH NHS Foundation Trust. Register of fit and proper person declarations Categories of person prevented from holding office The person is an The person is the subject of a The person is a person to The person has made a The person is included in the The person is prohibited from The person has been undischarged bankrupt or a bankruptcy restrictions order or whom a moratorium period composition or arrangement children’s barred list or the holding the relevant office or responsible for, been privy to, person whose estate has an interim bankruptcy under a debt relief order applies with, or granted a trust deed adults’ barred list maintained position, or in the case of an contributed to, or facilitated any had a sequestration restrictions order or an order to under Part VIIA (debt relief for, creditors and not been under section 2 of the individual from carrying on the serious misconduct or awarded in respect of it and like effect made in Scotland or orders) of the Insolvency Act discharged in respect of it. Safeguarding Vulnerable regulated activity, by or under mismanagement (whether who has not been Northern Ireland. 1986(40). Groups Act 2006, or in any any enactment. unlawful or not) in the course of discharged. corresponding list maintained carrying on a regulated activity, under an equivalent enactment or discharging any functions in force in Scotland or Northern relating to any office or Ireland. employment with a service provider. Non-executive and executive members of the board (voting) Beryl Hobson N/A N/A N/A N/A N/A N/A N/A Chair Paul Dillon-Robinson N/A N/A N/A N/A N/A N/A N/A Non-Executive Director Kevin Gould N/A N/A N/A N/A N/A N/A N/A Non-Executive Director Gary Needle N/A N/A N/A N/A N/A N/A N/A Non-Executive Director Karen Norman N/A N/A N/A N/A N/A N/A N/A Non-Executive Director Keith Altman N/A N/A N/A N/A N/A N/A N/A Medical Director Michelle Miles N/A N/A N/A N/A N/A N/A N/A Director of Finance Nicky Reeves N/A N/A N/A N/A N/A N/A N/A Director of Nursing Other members of the board (non-voting) Abigail Jago N/A N/A N/A N/A N/A N/A N/A Director of operations Lawrence Anderson N/A N/A N/A N/A N/A N/A N/A Director of HR & OD Clare Pirie N/A N/A N/A N/A N/A N/A N/A Director of Communications & Corporate Affairs 4 Business meeting of the Board of Directors Thursday 05 August 2021 10:30 – 13:00 Agenda: session held in public Welcome 93-21 Welcome, apologies and declarations of interest Beryl Hobson, Chair Standing items Purpose page 94-21 Patient story Assurance - 95-21 Draft minutes of the meeting held on 06 May 2021 approval 1 Beryl Hobson, Chair 96-21 Matters arising and actions pending review 9 Beryl Hobson, Chair 97-21 Chair’s report to note 10 Beryl Hobson, Chair 98-21 Chief executive’s report assurance 13 Steve Jenkin, Chief executive Strategy 99-21 Future organisational arrangements – strategic case discussion 27 Steve Jenkin, Chief executive Key strategic objectives 1 and 2: outstanding patient experience and world-class clinical services 100-21 Board Assurance Framework Nicky Reeves, interim Director of nursing, and assurance 44 Keith Altman, Medical director 101-21 Quality and governance assurance assurance 46 Karen Norman, Non-executive director 102-21 Corporate risk register (CRR) review 52 Nicky Reeves, interim Director of nursing 103-21 Quality and safety report Nicky Reeves, interim Director