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BSTC DRAFT Final Report

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BSTC DRAFT Final Report APPENDIX VIII Report to: Executive Member for Children’s Services Executive Member for HR, OD and Diversity Date: 22 November 2010 24 November 2010 Report of: Director of Children‟s Services Report No: Contact Officer: Dr. Tony Birch Assistant Director Tel No: 2130 Report Title: Bolton Science and Technology Centre Non Confidential: (Confidential Not for Publication) This report is exempt from publication by virtue of Paragraph 1 of Schedule 12A to the Local Government Act 1972 Purpose: To set out the results of consultation on proposals to review the Bolton Science and Technology Centre taking into account a reduction in funding from 2011/12 onwards, and to seek approval from the Executive Member to implement the final proposals. Recommendations: The Executive Member is recommended to: (i) Approve the final proposals set out in Appendix 5 and; (ii) Delegate implementation of the new structure, including details of voluntary redundancy arrangements and consequential recruitment and selection, to the Chief Executive and the Director of Children‟s Services. Decision: Background Doc(s): Bolton Science and Technology Centre review presented to the Executive Member for Children‟s Services on 31 August 2010 Bolton Science and Technology Centre review presented to the Executive Member for HR, OD and Diversity on 1 September 2010 Signed: Leader / Executive Member Monitoring Officer Date: Page 1 Executive Report below plus:- Summary: (on its own page Appendix 1 List of People and Organisations Consulted. Appendix 2 Summary of Consultation Activity Appendix 3 Summary of Consultation Activity Appendix 4 Equality Impact Assessment Appendix 5 Final proposals with background docs) Page 2 1.0 Introduction 1.1 Following the budget resolution of the Executive on the 28th June 2010, the Executive Member approved proposals for a review of the Bolton Science and Technology Centre for consultation with staff, trade unions and relevant stakeholders. 1.2 This report sets out the results of the formal consultation process and the Department‟s final proposals in response. 2.0 Background to the review 2.1 On 31 August 2010 the Executive Member for Children‟s Services and the Executive Member for Human Resources, Organisational Development and Diversity (1 September 2010) approved a report setting out the need for a review of the Bolton Science and Technology Centre and draft proposals for consultation with staff, trade unions and other stakeholders. 2.2 The underlying rationale for the review is the need to generate financial savings to meet corporate budgetary targets and to address the continuing implications of the annual BSTC overspend, which was £251k in 2009-2010. 2.3 Because of the nature of the services involved, it will be necessary to reduce the cost of the staff establishment in order to achieve these efficiencies. 2.4 This report now addresses the key issues arising from the consultation, which ended on 20 October 2010, and where relevant presents revised proposals for final approval by the Executive Member for Children‟s Services and the Executive Member for Human Resources, Organisational Development and Diversity. 3.0 Consultation process 3.1 Formal consultation on the proposals commenced on 1 July 2010. The consultation period ended on 20 October 2010. „At risk‟ letters were issued to affected staff on 2 September 2010. 3.2 Appendix 1 provides a full list of those consulted during the consultation period. 3.3 Appendix 2 provides a list of the key elements of the formal consultation. These have included: An informal briefing session for staff which took place on 25 July 2010 and a formal briefing session and presentation for all staff on 2 September 2010; A staff consultation pack containing in addition to some of the things listed below, the original report to Executive Member; a draft consultation and proposed Page 3 implementation timetable; details of support for staff and a consultation response form; Access to all job descriptions and person specifications existing and proposed; Weekly update of the Vacancy Bank register emailed to all staff at risk, with support for staff who have taken up opportunities to apply for jobs as a result; Holding personal meetings with all members of staff attended by HR and/or trades unions representatives where required; Following up meetings with more specific support (for example around interview technique, or enrolment onto OD provided sessions); Requesting expressions of interest (without prejudice at this stage) from staff for voluntary redundancy and for other forms of flexible working including reductions in hours; HR session on Redeployment and Redundancy – 6 October 2010; Regular Departmental Joint Consultative Committee (DJCC) meetings with recognised trades unions commencing with an initial briefing on 24 July 2010; Joint Operations Group Meetings (JOG) between Assistant Directors and Service Managers and trades unions; Responding to specific requests for information from the trades unions; Primary, Secondary and Special School Head Teachers, Governors and a range of stakeholders have been consulted. (See Appendix 2); Consultation with all Children‟s Services Department Senior Managers via monthly Senior Managers Meetings; Consultation with Children‟s Services Department staff through open staff briefings and via ECM newsletter; Direct consultation with Headteachers through Primary and Secondary Headteacher Executives, Headteacher consultation groups and savings and efficiency breakfast briefings; A letter to all Headteachers and Chairs of governing bodies of Bolton schools summarising the proposal included as part of the Departments savings and efficiencies programme, providing details of where the full details of consultation proposals are available from and inviting response; An on line questionnaire was sent to a wide range of stakeholders and service users. 4.0 Key issues raised through formal consultation 4.1 Appendix 3 provides a detailed list of all issues raised during the consultation period, including matters raised at the DJCC or JOG meetings. This appendix also incorporates, for the sake of setting out a comprehensive response to the consultation, the proposed response to what was said by individuals and teams Page 4 during personal meetings, staff briefing sessions and on the consultation response form issued with the Staff Consultation Pack. 4.2 No formal trade union response to the proposals was received. 4.3 In summary, the main issues raised during consultation were: Impact on staff, children and young people; The lack of alternative provision in the Greater Manchester area; Impact on the Science and Technology industry; Impact on businesses providing products purchased by the centre and those who teach product design based activities. There is a need to think of the bigger (longer term) picture: more visionary, STEM considered a growth area. 5.0 Proposed Changes arising 5.1 Appendix 3 sets out the Departmental response to each of the issues raised during consultation. Where appropriate, the proposals have been amended to incorporate the outcomes of the consultation. 5.2 Appendix 5 presents a final report taking account of the consultation feedback and the proposed Departmental response. 6.0 Implications for the revised service/team structure 6.1 The people element of this review is critical to its success and reduction in posts of 3 FTE is envisaged. Staff will be identified and declared redundant in compliance with corporate policy. 6.2 The following posts would be redundant from the current structure: FTE Existing Job Title 1 Head of Service (BSTC) 1 Full time teaching post (Primary) 1 Full time Teaching post (Secondary) 6.3 It is proposed that a fixed term interim managerial opportunity to develop transitional arrangements will be established from 1 April 2011. This will be part time post operating for 2 days per week to January 2012. Based on comparability of this post, this will be offered as a suitable funded redeployment opportunity, to the current Head of Service and will be managed in line with corporate HR policy provisions. The Head of Service would facilitate a network of users who offer activity creating opportunities not only for their own organisations but also for the wider community. Activity would include working with schools to ensure continuous use of the facility, developing a partnership with the university and building strong sustainable relationships with private sector science and technology companies. Page 5 6.4 Achieving the recommendations above will remove the teaching and learning element from the current delivery at the BSTC that is currently delivered as a traded service to schools. 6.5 Legal Services and Children‟s Finance are working towards making the Bolton TIC company dormant and to completing the legalities with the NWDA. On the closure of the company it is estimated that £30k of funding will be released to Bolton Council and it is recommended that this be used to fund the additional 2 days for the Head of Service post until January 2012 whilst the BSTC is restructured. 7.0 Equality Impact Assessment 7.1 An Equality Impact Assessment has been carried out on the proposals outlined in this report, and is attached at Appendix 4. 7.2 The Equality Impact Assessment looks at the anticipated impacts of the proposal on people from Bolton‟s diverse communities, and whether any group(s) is likely to be directly or indirectly differentially affected. This Equality Impact Assessment builds on the equality screening which was completed on
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