Candidate Information Office Manager Queens Academy

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About the Multi Academy Trust (MAT)

Our aspirational and The academy opened in The MAT measurable outcomes are: January 2014 under the Academy pictures leadership of Head Teacher The Diocese of MAT • Every lesson to be good or Academies are: better • Every child expected to • Transformational make progress at least, Hannah Carvell. The school • Aspirational and for many, above was rated Good by OfSted in • Sustainable national expectations November 2016. • Motivational • Every Academy to be well • Purposeful led and governed The successful candidate will • All teachers motivated to have the opportunity to work They are recognised for their self-improve and aspire to with a passionate leadership distinctive and inclusive excellence team and the wider MAT Christian ethos and for the • All academies to be team to develop the impact this has on raising judged good or better at academy further. educational standards. An Section 48 inspections effective Church Academy Applications will demonstrate its Christian About the Role distinctiveness by providing Thank you for your interest an aspirational and holistic The trust is looking to in this post. Candidates are education which enables all appoint an inspirational and welcome to visit the school. children and staff to develop highly effective Office Please contact Mrs S Derrick and achieve to their full Manager who is committed on 024 76382906 to make potential. to supporting Queens CofE arrangements. Academy to educational Our Vision excellence and further Please note the closing date developing the distinctive for applications is midnight To build a better future for Christian character of Sunday, 3 March 2019. all within our Academies who educational provision and the Completed applications and in turn will positively impact school community. supporting documents should their communities. be sent via email to [email protected].

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Our Diocese

The Diocesan Board of Education seeks to serve and equip the Church School family in a variety of ways. The Diocesan Director of Education, Canon Linda Wainscot, is supported by a team of highly qualified, experienced and well-regarded professionals who aim to:

• ‘be there’ for our church school family and act as a ‘I believe that schools are at the heart of central reference point supporting pastorally and the Church’s mission to the nation and professionally; play a very important role in the life of • Facilitate creative and flexible networking between their own parishes and communities. schools; • Promote excellence and distinctiveness within the The Diocese is proud of its Church of family of church schools/academies and beyond; England Schools which educate about • Share best practice collectively; 17,000 children and young people. The • Provide professional development for staff at all headteachers, staff and governors strive stages of their careers and for governors; to promote the highest quality in • Support the development of flexible partnerships; everything they do, living and working in • Promote the establishment of new church schools; the values of Jesus Christ every day. • Support the process of Academy conversions; Our schools are a significant part of the • Work in partnership with schools and other agencies Church family of the Diocese. Seeking to effect school improvement; to build communities of care and • Represent church schools to the wider church, to understanding, they witness to God’s diocesan groups, in the press and in the public and love for each person and reflect God’s community debate desire for the world to be a better place • Ensure equality of opportunity including managing for us all to live in.’ Admission Appeals; • Protect the status of church schools and promote the Bishop Christopher importance and the continuation of the voluntary sector

Linda Wainscot, DDE

The effectiveness of the leadership and management of the school as a church school is good The enthusiastic, passionate and dynamic headteacher has within a short time revitalised the school. Her vision of providing the best learning opportunities for each individual child, within a secure Christian context, has been understood and implemented by staff. The daily greeting of arriving children and parents at the school gate reinforces the inclusive and caring ethos. Staff recognise the impact of Christian values in the whole school. They ensure that Christian values are increasingly recognised in planning and referred to in teaching. This ensures the distinctive Christian character impacts throughout the day. The confidence and morale of staff has improved significantly, with the ethos of the school creating positive attitudes to their abilities to teach. They know they are respected and valued. This has resulted in staff who are fully motivated to drive the school forward, recognising the impact of having a fresh start through academy status. Children model the example of adults to create a happy and successful learning environment. The appointment of experienced foundation governors has supported development of the distinctive Christian character of the school. Training opportunities have ensured that governors are more knowledgeable and are confidently beginning to question and challenge the school. Through regular visits, learning walks and reports by the headteacher and RE leader they understand the distinctive Christian character of the school and the contributions made by RE and worship. This ensures both meet statutory requirements. The recent staffing appointments have enabled governors to develop a good understanding of church school leadership. The appointment of the RE leader has increased the profile and impact of the subject. The school uses a range of informal evaluation routines involving foundation governors, leaders and children. However, thesePage 3 are of not10 currently integrated to ensure that self- evaluation documents present a secure picture of the successful practice and impact of the distinctive Christian character of the school. Parents recognise and welcome the changes in the school and the impact of these on the personal and academic progress of their children. SIAMS 2015

Our Academies

St Laurence’s CofE Academy St Oswald's CofE Academy Old Church Road Addison Road Coventry Rugby CV6 7ED CV22 7DJ

St Bartholomew’s CofE St Michael's CofE Academy Academy Hazel Grove Bredon Avenue, Coventry CV3 2LP CV12 9DA

Queens CofE Academy Leamington Hastings CofE Bentley Road Academy, Birdingbury Road Hill, Leamington Hastings, Rugby CV11 5LR CV23 8EA

Stretton CofE Academy Leigh CofE Academy Stretton Avenue Plants Hill Crescent Coventry , Coventry CV3 3AE CV4 9RQ

St James CofE Academy CofE Academy Barbridge Road School Road , Bedworth Salford Priors, Evesham CV12 9PF WR11 8XD

Harris CofE Academy All Saints CofE Academy LW Harris Drive Road Overslade Lane, Rugby , Warwick CV22 6EA CV35 7QR

St Nicolas CofE Academy Burton Green CofE Academy Windemere Avenue Hob Lane Nuneaton Burton Green, Coventry CV11 6HJ CV8 1QB

Studley St Mary's CofE CofE Academy Academy Stockton Road New Road, Studley Long Itchington, B80 7ND CV47 9QP

St John's CofE Academy Southam St James CofE Winsford Avenue Academy Coventry Tollgate Road CV5 9HZ Southam CV47 1EE

Central MAT Office The Multi Academy Trust The Benn Education Centre Craven Road Rugby, CV21 3JZ

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Office Manager

Job Description

CORE PURPOSE Teacher and the by drafting adverts, job Leadership team. descriptions and To provide a responsible, • Supervise application packs, effective and efficient administration staff on ensuring MAT and administration service to the a day to day basis. national procedures are academy. Assist the Academy adhered to (e.g. DBS, Business Manager in Equal Opportunities, To assist the Academy Business dealing with and DfE guidelines for Manager in providing an administrative support teaching personnel). efficient and effective functions in relation to • To issue application administration service to all the induction of new forms, arrange stakeholders within the clerical staff, interviews, deal with academy, adhering to academy monitoring and references policies and ensuring reporting on progress. • Complete all Pre- confidentiality is maintained at • Undertake the Employment checks all times production of and initial offer letter. information including • To liaise with external school correspondence organisations to ensure PRINCIPLE and newsletters. that appropriate RESPONSIBILITIES • Maintain the clearances for new staff administrative side of and volunteers is the school website, received, to include Administration ensuring regular medical checks, • Ensure that equipment updates are complete. qualification and child and computerised • Ensure that the School’s protection checks. systems are in good asset register is up to • To be responsible for order. Liaise with date. the induction, training outside agencies and development of the regarding maintenance Human Resources clerical team and service for • Responsible for the • To develop and appropriate systems. management of maintain CPD records, • Implement office cleaning staff. sourcing training procedures to ensure • Responsible for the courses and placing confidentiality and management of the bookings on behalf of security of information Administrative Staff. staff. Maintain budget and adherence to the • To support the tracking against the Data Protection Act. Academy Business annual training plan to • Provide an Manager to manage the identify opportunities administration support recruitment procedures and needs for staff service to the Head for all staff, managing training. Liaise with the recruitment process other academies,

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schools and training Finance: • To undertake financial providers to ensure In accordance with the year end processes in best value is found for approved procedures for the preparation for audit, in all training courses. MAT and financial regulations, accordance with • To advise the Academy oversee and support the Central instructions for Business Manager, Administrative Assistant: all academy funds, Headteacher or • To ensure all invoices ensuring all relevant Assistant Head if other for amounts due to the evidence is filed staff members are academy are raised by appropriately for audit required to help with the Admin Assistant in a purposes. lunchtime supervision. timely manner and that • To process petty cash • To be responsible for all amounts due are payments recording and received. • To process parent pay completion of all staff • To receive invoices, receipts absenteeism and raise payments lists and • To be responsible for liaising with the process invoice ensuring all monies Academy Business payments received are recorded Manager when a • To supervise the correctly and banked sickness absence trigger processing of money promptly in accordance has been hit received on a daily with financial • To arrange supply cover basis, and ensure this is procedures. • To ensure the timely recorded as per audit • To assist the Academy completion of all requirements. Business Manager to relevant forms and • To monitor Parent Pay process monthly payroll variations and submit for outstanding dinner transactions, ensuring to payroll and central money, ensuring all staff are paid team. reminders for payment correctly and that • To manage the Single are sent out to parents additional claims have Central Record in a in a timely manner. been appropriately timely manner and • To manage the authorised. ensuring all Academies financial • Ensure the upkeep of documentation has system in accordance the finance filing been acquired with agreed policies system and arrange • To ensure the and timetables, shredding of old Academy’s compliance ensuring accurate paperwork in a timely with safeguarding and financial records are manner. Child Protection. maintained and • Complete annual pupil reporting on a regular Additional Duties: CENSUS and Workforce basis to the Finance • Demonstrate initiative CENSUS and ensure all Business Manager, and in improving the quality data is regularly Central MAT Finance of service provided by updated. team as required. support staff within the • Ensure integrity of data • To support the school. retention schedules production of monthly • To be responsible for within the academy budget reports the implementation of • Ensure compliance with highlighting any the Health and Safety GDPR regulations discrepancies of over/ policies within the office under spends.

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• Ensure procedures are supplies, ensuring that the Church Foundation and undertaken in relation orders are placed in good time the richness and diversity to authorisation for to maintain the required levels. of the school’s school medicals and communities ensure staff are aware SUPPORTING THE WORK of procedures for OF THE MULTI ACADEMY • Creating and promoting contacting parents in TRUST positive strategies for the events of illness or challenging racial and accident. As part of the Diocese of other prejudice and • Oversee the Coventry Multi Academy dealing with racial administration of Trust the Office Manager will harassment. school trips including be expected to develop and arrangements for maintain strong, positive • Ensuring learning insurance cover, relationships with colleagues experiences for pupils are transport / venue in the Multi Academy Trust, linked into and integrated booking. within the family of Multi with the wider community, • Ensure the clerical Academy Trust academies the local church and processes related to and the Diocesan family of diocesan communities. pupil attendance and schools. absences are • Ensuring a range of undertaken and records STRENGTHENING THE community-based learning maintained accurately COMMUNITY experiences, including on the SIMS attendance building links with local module. Ensure the Schools exist in a distinctive churches and Coventry completion of returns social context, which has a Diocese. regarding authorised direct impact on what and unauthorised happens inside the school. • Collaborating with other absence. School leadership should agencies in providing for commit to engaging with the the academic, spiritual, • Maintain information internal and external school moral, social, emotional contained within the community to secure equity and cultural well-being of school prospectus and and entitlement. All staff pupils and their families Annual Reports to should collaborate with other parents. Ensure this schools in order to share • Creating and maintaining information is provided expertise and bring positive an effective partnership and available on the benefits to their own and with parents and carers, required deadlines. other schools. They should (including those who may

work collaboratively at both be described as ‘hard to General Duties strategic and operational reach’, those with learning • Deal with the day to levels with parents and disabilities and those for day arrangements carers and across multiple whom English is an relating to school agencies for the well-being of additional language), to services, building all children. support and improve cleaning, catering, pupils’ achievement and grounds maintenance This will include: personal development. and site maintenance and repair. • Building a school culture • Building bridges with the Manage the ordering of stock and curriculum which school’s diverse and stationery such as office takes account of the communities, seeking

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opportunities to invite the commitment. The Office accordance with agreed whole range of parents Manager plays a role in this whistle blowing practices. and carers, community within the school and the figures (including clergy post is subject to enhanced ADDITIONAL DETAILS and church DBS disclosure, prohibition representatives), and disqualification checks. The post is for 39 weeks per businesses or other year. This includes all the organisations into the Queens CofE Academy will weeks the pupils attend plus school to enhance and ensure that: 5 training days. The annual enrich the school and its salary includes an allowance value to the wider • The policies and for holidays and bank community. procedures relating to holidays which will be paid in safeguarding and safer twelve equal amounts. • Contributing to the recruitment and adopted development of the by the governing body are Whilst every effort has been education system by, for full implemented and made to explain the main example, sharing effective followed by all staff. duties and responsibilities or practice, working in • Sufficient resources and the post, each individual task partnership with other time are allocated to undertaken may not be schools and promoting enable the designated identified. Staff will be innovative initiatives. person and other staff to expected to comply with any discharge their reasonable request from a • Co-operating and working responsibilities in relation manager to undertake work with relevant agencies to to safeguarding, including of a similar level that is not protect children. taking part in strategy specified in this job discussions and other description. This job inter-agency meetings and description will be reviewed SAFEGUARDING contributing to the annually and the CHILDREN AND SAFER assessment of children. Headteacher reserves the RECRUITMENT right to alter the content of • All staff and volunteers this job description, after This school is committed to feel able to raise concerns consultation with the post- safeguarding and promoting about poor or unsafe holder, to reflect changes to the welfare of children and practice in regard to the job or services provided, young people as required children, and that such without altering the general under the Education Act concerns are addressed character or level of 2002 and expects all staff sensitively and effectively responsibility. and volunteers to share this in a timely manner in

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SPECIAL ATTRIBUTES appropriate support • Ability to provided. Ways in which demonstrate an these schemes might help in particular circumstances can understanding and be discussed with the HR knowledge of Department when making safeguarding and your application. promoting the welfare of children. The person specification • Ability to below lists, within the right hand columns, how your demonstrate ability to meet the criteria behaviours which necessary for the successful support the core completion of this role will values of the MAT. be assessed. • Ability to demonstrate an

understanding and knowledge of equality and diversity.

• Ability to take

reasonable care for their own health and safety at work and of

those who may be affected by their actions or by their omissions.

PERSON SPECIFICATION

The post holder will require the ability to perform the tasks as described in the job description. If you have a disability you should not be discouraged from applying, since there are schemes available within the DBE which allow for the provision of special aids, premises to be adapted and other

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Person Specification

Measured By

Process Interview

References

Application

Desirable Essential Personal Qualities, Qualifications and Experience

Qualifications and Training 1 NVQ Level 3 (or equivalent) X X 2 Minimum GSCE English and Maths at Grade A-C X X 3 Word Processing and Excel to OCR Level 2 X X Professional Experience and Knowledge 1 In-depth understanding of administrative procedures X X 2 Financial procedures relating to cash collection X X 3 General financial procedures including Petty Cash, Invoicing, Monitoring X X and producing of financial reports, payments and receipts 4 An ability to use all office equipment within the context of Health & X X Safety Regulations Skills and Abilities 1 Able to be a supportive member of a team X X 2 Ability to communicate and enjoy working with children in a sensitive X X X and caring manner within a multi-cultural setting 3 Able to remain calm under pressure, prioritise and organize workload to X X X meet deadlines and seek appropriate solutions 4 Able to liaise effectively with all stakeholders, to obtain and give X X X information in a welcoming and courteous way 5 Able to draft letters and compose replies, and produce statistics and X X X reports as required 6 Able to record and present information in a neat and legible way X X X 7 Able to maintain accurate accounts, recording income, cash handling and expenditure, and balancing records, both on computerized systems X X X and paper records for audit purposes 8 Able to implement office procedures and systems, including advising X X X staff when necessary 9 Able to respond quickly and effectively to emergencies and disruptions X X 10 Able to stay calm in the presence of irate visitors and follow agreed X X guidelines for such situations 11 Ability to recognize the importance of, and maintain security and X X confidentiality within the guidelines of the Child Protection Act 12 Able and willing to undertake staff training and development courses X X 13 Possess common sense and a good sense of humour X X

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