Agenda Reno-Tahoe Airport Authority April 8, 2021

BOARD OF TRUSTEES PRESIDENT/CEO Jessica Sferrazza, Chair Daren Griffin, A.A.E. Shaun Carey, Vice Chair Richard Jay, Secretary GENERAL COUNSEL Jenifer Rose, Treasurer Ann Morgan, Fennemore Craig Carol Chaplin Nat Carasali CLERK OF THE BOARD Daniel Farahi Lori Kolacek Lisa Gianoli Art Sperber

AGENDA REGULAR MEETING OF THE BOARD OF TRUSTEES Thursday, April 8, 2021 • 9:00 AM

Pursuant to Section 1 of the State of Nevada Declaration of Emergency Directive 006 (“Directive 006”) the Reno-Tahoe Airport Authority will be hosting virtual public meetings until further notice. In-person attendance is not available during this time.

Public Meeting Attendance Options: 1. To view this meeting on Zoom, visit https://us02web.zoom.us/j/86704886701, or visit https://zoom.us/join and enter the Webinar ID: 867 0488 6701. 2. To listen to this Zoom meeting. dial 1-669-900-6833 and enter the Webinar ID when prompted.

Public Comment: Public comment is an opportunity for members of the public to address the Board on agenda and non-agenda items. Pursuant to Section 2 of Directive 006, anyone wishing to make public comment may do so by emailing comments to [email protected]. Comments received prior to 4:00 p.m. on the day before the meeting will be given to the Board for review and will be included with the minutes of this meeting. To make a public comment during the Zoom meeting, please make sure your computer or device has a working microphone. Use the “Chat” feature to submit a request to speak. Indicate your name and affiliation, the applicable agenda item, and a contact phone number. When the time comes to make public comments, you will be invited to speak. Public comment is limited to three (3) minutes per person. No action may be taken on a matter raised under general public comment.

Public Meeting Notice: Pursuant to Sections 3 and 4 of Directive 006, this agenda has been posted at: 1. RTAA Administrative Offices – 2001 E. Plumb Lane, Reno 2. https://www.renoairport.com/airport-authority/public-meeting-information/agendas-minutes

Supporting Materials: Pursuant to Sections 5 and 6 of Directive 006, supporting materials for this meeting can be found at https://www.renoairport.com/airport-authority/public-meeting- information/agendas-minutes. They can also be requested by contacting Lori Kolacek, 2001 E. Plumb Lane, Reno, NV (775) 328-6402.

1 Agenda Reno-Tahoe Airport Authority April 8, 2021

1. INTRODUCTORY ITEMS

1.1 Call to Order 1.2 Pledge of Allegiance 1.3 Roll Call

2. PUBLIC COMMENTS This portion of the meeting is reserved for persons who wish to address the Board on any matter not on the agenda. Speakers are limited to three (3) minutes each.

3. APPROVAL OF AGENDA (for possible action)

4. APPROVAL OF MINUTES (for possible action)

4.1 March 11, 2021, Regular Board Meeting

5. PRESIDENT/CEO REPORT

6. BOARD MEMBER REPORTS AND UPDATES

7. RECOGNITIONS AND ITEMS OF SPECIAL INTEREST

7.1 Recognition of RTAA Employee of the Quarter

8. CONSENT ITEMS (for possible action) The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by a Board member.

9. INFORMATION, DISCUSSION AND POSSIBLE ACTION ITEMS

9.1 Board Memo #21(04)-13: Approval to Dissolve the Reno-Tahoe International Airport Users Committee and Transition To a CEO-Led Airfield Users Working Group (for possible action)

9.2 Board Memo #21(04)-14: Authorization for the President/CEO to Direct Funding for an Owner’s Contingency for the Passenger Boarding Bridge Replacement Project - Phase 2 at Reno–Tahoe International Airport, in the Amount of $300,000 (for possible action)

9.3 Board Memo #21(04)-15: Authorization for the President/CEO, or Designee, to Adjust Airport Improvement Program Cost Allocation Line Items to Maximize Awarded Airport Improvement Program Grants for Increased Construction Costs, as Well as to Authorize Additional Funding for an Owner’s Contingency for the Runway 16R-34L Reconstruction Project at Reno–Tahoe International Airport, in the Amount of $1,000,000 by Reno-Tahoe Airport Authority General Fund (for possible action)

9.4 Board Memo #21(04)-16: Authorization for the President/CEO to Execute Change Order No. 3 to the Construction Contract with Granite Construction Company, Inc., on the Runway 16R-34L Reconstruction Project, at Reno-Tahoe International Airport, in the Amount of $215,282, for a Revised Contract Totaling $43,811,062 (for possible action) 2 Agenda Reno-Tahoe Airport Authority April 8, 2021

9.5 Board Memo #21(04)-17: Authorization for the CEO To Award a Construction Contract for the Federal Inspection Services Roof Replacement Project at Reno-Tahoe International Airport, with Western Single Ply, in the Amount of $300,000 and Authorize an Owner’s Contingency in the Amount of $45,000 (for possible action)

9.6 Board Memo #21(04)-18: Authorization for the President/CEO to Award a Contract to Preferred Truck & Equipment Sales and Service, Inc. for the Purchase of a 2021 Heil 40 Yard High-Compaction Front Loader Type Body Refuse Collection Truck in the Amount of $383,083.57 (for possible action)

9.7 CEO Public Safety Update

10. BOARD COMMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS

11. PUBLIC COMMENT This portion of the meeting is reserved for persons who wish to address the Board on any matter not on the agenda. Speakers are limited to three (3) minutes each.

12. ADJOURNMENT

Upcoming RTAA Meetings 04/30/2021 8:30 a.m. Board Retreat (The Chateau, Incline Village) 05/18/2021* 9:00 a.m. Finance & Business Development Committee 05/18/2021* 10:00 a.m. Planning & Construction Committee 05/20/2021* 9:00 a.m. Board of Trustees 05/20/2021 3:30 p.m. Airport Noise Advisory Panel (ANAP) 05/20/2021 5:30 p.m. Community Outreach Committee (COC) 06/07/2021 4:30 p.m. Quarterly RTAA CEO Users Committee Meeting 06/08/2021 9:00 a.m. Finance & Business Development Committee 06/08/2021 10:00 a.m. Planning & Construction Committee 06/10/2021 9:00 a.m. Board of Trustees 07/06/2021 9:00 a.m. Finance & Business Development Committee 07/06/2021 10:00 a.m. Planning & Construction Committee 07/08/2021 9:00 a.m. Board of Trustees 08/10/2021 9:00 a.m. Finance & Business Development Committee 08/10/2021 10:00 a.m. Planning & Construction Committee 08/12/2021 9:00 a.m. Board of Trustees 08/19/2021 3:30 p.m. Airport Noise Advisory Panel (ANAP) 09/07/2021 9:00 a.m. Finance & Business Development Committee 09/07/2021 10:00 a.m. Planning & Construction Committee 09/09/2021 9:00 a.m. Board of Trustees 09/13/2021* 4:30 p.m. Quarterly RTAA CEO Users Committee Meeting * Indicates meetings that do not fall on normally scheduled dates

3 Minutes Reno-Tahoe Airport Authority March 11, 2021

*DRAFT* MINUTES REGULAR MEETING OF THE BOARD OF TRUSTEES Thursday, March 11, 2021 • 9:00 AM

This meeting was held virtually Pursuant to Section 1 of the State of Nevada Declaration of Emergency Directive 006

Members Present: Jessica Sferrazza Shaun Carey Richard Jay Jenifer Rose Carol Chaplin Nat Carasali Daniel Farahi Lisa Gianoli Art Sperber

Members Absent: None

1. INTRODUCTORY ITEMS

1.1 Call to Order

Chair Sferrazza called the meeting to order at 9:01 a.m.

1.2 Pledge of Allegiance

The Pledge of Allegiance was led by Dale Carnes, RTAA Fire Chief.

1.3 Roll Call

Roll Call was taken by the Clerk of the Board. All Board Members were present for roll call.

1 Minutes Reno-Tahoe Airport Authority March 11, 2021

2. PUBLIC COMMENTS

None.

3. APPROVAL OF AGENDA (for possible action)

Motion: Move to approve the agenda as presented. Moved by: Richard Jay Seconded by: Art Sperber Aye: Trustees Sferrazza, Carey, Jay, Rose, Chaplin, Carasali, Farahi, Gianoli, Sperber No: None Abstain: None Vote: Motion passed unanimously

4. APPROVAL OF MINUTES (for possible action)

4.1 February 11, 2021, Regular Board Meeting

Motion: Move to approve the Minutes from the February 11, 2021, Regular Board Meeting as presented. Moved by: Richard Jay Seconded by: Lisa Gianoli Aye: Trustees Sferrazza, Carey, Jay, Rose, Chaplin, Carasali, Farahi, Gianoli, Sperber No: None Abstain: None Vote: Motion passed unanimously

5. PRESIDENT/CEO REPORT

Ted Ohm, Senior Facilities Project Manager, presented a safety tip on ladder safety.

For his CEO report, Mr. Griffin shared the winners of the 2020 We Move You Thrive Awards.

6. BOARD MEMBER REPORTS AND UPDATES

Trustee Jay reported that the Users, Community Outreach and Airport Noise Advisory Committees are all going well.

Trustee Chaplin reported that airport staff will be giving the Lake Tahoe Visitors Authority an update on air service at their board meeting this afternoon. She also reported that at the Tahoe Douglas Visitors Authority board meeting, they approved a facility operator for the new events center. She also thanked the airport for helping to coordinate the charter flights for the NHL event.

Trustee Sperber thanked staff for keeping the airport running smoothly during the winter and reported that construction projects are ramping up.

2 Minutes Reno-Tahoe Airport Authority March 11, 2021

Trustee Gianoli reported that she is looking forward to when the Board can get back to in-person meetings and thanked the staff for all the hard work through the pandemic.

Trustee Carey (as the liaison of the CEO Land Development Working Group) and Tina Iftiger gave an update on land improvements at the Stead and Reno Airports.

Trustee Farahi reported that the casino is seeing an optimism with their guests and smaller events being booked for summer and fall.

Trustee Carasali reported that he has only three board meetings left after today’s meeting as he will be leaving the Board at the end of June.

Chair Sferrazza reported there were no new Covid cases at the Northern Nevada Medical Center yesterday.

7. RECOGNITIONS AND ITEMS OF SPECIAL INTEREST

7.1 New Employee Introduction: Cris Jensen, Chief Operations and Public Safety Officer

CEO Griffin introduced the incoming Chief Operations and Public Safety Officer, Cris Jensen. Mr. Jensen is currently the airport director in Missoula Montana International Airport. He begins April 19th.

7.2 Swearing-In Ceremony: Dale Carnes, Fire Chief

CEO Griffin introduced the incoming Fire Chief, Dale Carnes. Mr. Carnes comes to us from the Sacramento County Department of Airports where he served as Fire Chief. The swearing-in ceremony has been postponed to the April Board meeting.

8. CONSENT ITEMS (for possible action)

None.

9. INFORMATION, DISCUSSION AND POSSIBLE ACTION ITEMS

9.3 Board Memo #21(03)-09: Adoption of Resolution No. 550 – Rescinding Resolution No. 462 – and Authorizing the President/CEO, or Authorized Representative, to Approve Construction Contracts and Change Orders; Professional Services Agreements and Amendments; Purchases of Goods, Materials, Supplies, Equipment, Technical Services, and Maintenance Contracts Equal to or Less Than $100,000, Including All Change Orders; All Budgeted Construction Contracts Exceeding $250,000, Professional Services Agreements Exceeding $50,000, and Purchases of Goods, Materials, Supplies, Equipment, Technical Services, and Maintenance Contracts Exceeding $100,000 Must Be Approved By the Board of Trustees; Recognizing Inherent Authority of President/CEO, and Authorizing President/CEO, or Authorized Representative, to Approve All Revenue Contracts Except Those That Are, In Combination, More Than 5

3 Minutes Reno-Tahoe Airport Authority March 11, 2021

Years In Term, Including Options, and Generate Aggregate Revenues of $100,000 or More (for possible action)

9.4 Board Memo #21(03)-10: Authorization to Submit Passenger Facility Charge (PFC) Application 21-15-C-00-RNO In the Amount of $16,806,800 To Construct/Acquire Various Capital Assets for the Reno-Tahoe International Airport (for possible action)

9.5 Board Memo #21(03)-11: Authorization for the President/CEO To Purchase Computer Networking Hardware and Associated Installation Services from EyeP Solutions, Inc., In the Amount of $239,850.28, Exempt from Competitive Bidding Pursuant to Nevada Revised Statute 332.115(g) for the Sole-Source Procurement of Computing Hardware and Associated Peripherals (for possible action)

9.6 Board Memo #21(03)-12: Authorization for the President/CEO To Award a Contract for Phase IV of the Building Controls System Replacement Project and Installation of Direct Digital Network Controls and Equipment for the Reno-Tahoe Airport Authority Administrative Office Areas, With Automated Temperature Controls, Inc., In the Amount of $320,500, Exempt from Competitive Bidding Pursuant to Nevada Revised Statute 332.115 (a), (c), (g) (for possible action)

(These items were taken out of order.) Chair Sferrazza took items 9.3 through 9.6 together. No presentations were given and there was no Board discussion on these items.

Motion: Move to approve items 9.3, 9.4, 9.5 and 9.6 as set forth in the agenda and as recommended by staff in the Board memorandums for each item. Moved by: Shaun Carey Seconded by: Jenifer Rose Aye: Trustees Sferrazza, Carey, Jay, Rose, Chaplin, Carasali, Farahi, Gianoli, Sperber No: None Abstain: None Vote: Motion passed unanimously

9.8 CEO Public Safety Update

(This item was given out of order.) CEO Griffin presented his CEO Public Safety update. Board comments and questions followed the presentation.

9.1 Federal Legislative Update

Hon. Jon Porter from the Porter Group provided a federal legislative update to the Board. Board comments and questions followed the presentation.

9.2 State Legislative Update

Chelsea Capurro and Piper Overstreet of G3 provided a state legislative update to the Board. Board comments and questions followed the presentation.

4 Minutes Reno-Tahoe Airport Authority March 11, 2021

9.7 Monthly Finance Budget Update (for possible action)

This update was presented by Randy Carlton, Chief Finance and Administration Officer. Board comments and questions followed the presentation.

10. BOARD COMMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS

None.

11. PUBLIC COMMENT

None.

12. ADJOURNMENT

The meeting was adjourned at 11:10 a.m.

______Richard Jay, Secretary

President/CEO Report To: Chairwoman & Board Members Date: April 8, 2021 From: Daren Griffin, President/CEO

MARKETING & PUBLIC AFFAIRS Marketing Although a much smaller version of the usual RTAA greeting due to COVID, staff met over 20 disabled U.S. military veterans taking part in the annual Military to the Mountains event. These fearless wounded warriors visit Squaw Valley each year to participate in a week-long adaptive ski program that aids in their physical and emotional recovery. Staff has also been assisting Economic Development, Planning and Engineering, and Facilities with various marketing, website, and customer service initiatives for their current and upcoming projects. In addition, Public Affairs participated in a PR Strategy Summit hosted by RASC to discuss future public relations opportunities as the community begins to recover from the pandemic.

Customer Service In 1980, Elizabeth Hunterton was abandoned at RNO. She was later adopted by a local family and became the future Miss Nevada. Elizabeth recently returned to the airport with the nationally syndicated newsmagazine show, Inside Edition, to tell her story, and staff escorted them to the location where she believes she was found. Debbie Harvey and her therapy dog, Happy the Pug, was the first Paws 4 Passengers (P4P) team to visit Customs and greet a Volaris/Guadalajara flight. On March 22, Debbie and Happy spread a little pawsitivity as travelers waited to be processed. Staff has begun a CALL FOR ART for the 13th Annual RNO Employee Art Show set to take place May 7 – July 31. All RTAA employees, Trustees, tenants, vendors, & their immediate family members are invited to participate. Artistic mediums include paintings, works on paper, photography, sculpture, craft, and mixed media. There are monetary awards provided by National Arts Program for first, second and third place in each classification plus Best of Show and a Youth Art Education Award. The registration deadline is April 19, 2021. Click here: REGISTER HERE

Media and Public Outreach

Staff has begun talking with RTAA’s SWAAAE members about assisting with the upcoming Summer Conference, August 8-11 at the Peppermill Resort Spa Casino. Internal committees have been established to provide support during various events. As it stands, SWAAAE intends to have a hybrid conference, but the final decision will be made in late April. The Community Outreach Committee met March 18 via Zoom and members were treated to presentations by Randy Carlton (COVID finances and government funding), Hasaan Azam (Air Cargo and its economic impact at RNO), and Larry Harvey (COVID vaccination update). The next meeting of the COC will be May 20, 2021. In addition to escorting Inside Edition for the amazing story about Elizabeth Hunterton, staff also conducted several interviews about RNO’s new COVID-19 testing, as well as the substantial increase in passenger traffic due to consumer confidence in the vaccine and spring break.

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COMMERCIAL BUSINESS

Properties and Airport Economic Development

RNO Concessions and Terminal Tenants

Advertising Request for Proposals Clear Channel Airports (CCA) has managed the RTAA’s advertising program since February of 2015 as a result of a Request for Proposals (RFP) that was issued on August 11, 2014 seeking the services of an advertising agency that specializes in airports to develop, implement and maintain a local and national advertising program at the Reno-Tahoe International Airport.

In December 2014, the Board authorized the President/CEO to enter a five-year Nonexclusive Advertising Program Concession License (License) with two two-year extensions for Advertising Services with CCA. The Board action in the December 2014 meeting minutes, however, did not reflect the approval of the two extensions. CCA formally requested the execution of both two-year extension options on August 2, 2019. The stated justification for the four-year extension request was to allow for a larger capital investment into the inventory of static and digital media to maximize the revenue benefits with a refreshed program. At the Board on March 12, 2020, the Board authorized the President/CEO to execute a Second Amendment to extend the License with CCA for a four-year period, from February 1, 2020 to January 31, 2024. All other terms remained the same as they were a result of the 2014 RFP process.

The sharp decline in passenger levels began the week following the March 2020 Board Meeting due to the COVID -19 pandemic. As a result, CCA expressed concerns regarding RFP derived terms of their License which would remain with the Second Amendment. The CCA License includes a Minimum Annual Guarantee (MAG) abatement provision requiring the reduction of the MAG equivalent to the decline in passengers if enplaning passengers decline 25% or more year over year. CCA was concerned with financial risk associated with the reinstatement of full monthly MAG installments and, therefore, did not sign the extension amendment and entered into a month-to-month holdover. A letter from CCA was received by RTAA staff on December 16, 2020, which included a request for altering contractual requirements related to MAG, capital investments and revenue share as well as additional relief requests. The RTAA withdrew the extension amendment on December 18, 2020 as a result of CCA declining to execute the extension amendment and requesting additional support which would result in materially different terms than proposed in the RFP that were approved by the Board.

As a result of CCA’s unwillingness to sign the extensions amendment due to changes in market conditions, RTAA staff will be publishing an RFP in April 2021 to assess market interest in a four-year Nonexclusive Advertising Program Concession License at the Reno-Tahoe International Airport. Staff will perform a cost benefit analysis of each of the RFP responses and may elect to bring a proposer forward for Board of Trustee consideration. Should terms of the proposals not be favorable to the RTAA, staff may bring the advertising program in-house until market conditions warrant another RFP.

Rental Car Supplier Diversity Outreach Day On April 27, 2021 the RTAA will join approximately 70 other airports in a nationwide event to promote opportunities for women and minority owned small businesses to become certified as Airport Concession Disadvantaged Business Enterprises (ACDBEs) and to become suppliers for rental car companies at airports. The nationwide event will kickoff with a national webinar at 11:00 a.m. that will include a 60 minute panel discussion with representatives of the national rental car companies. Following the conclusion of the national webinar, RTAA staff will host a local webinar where representatives from rental car companies will explain supplier opportunities for ACDBEs in Northern Nevada.

Reno-Stead (RTS) General Aviation Land Development

RTS FBO and/or Aircraft Hangars Request for Proposals Staff issued a Request for Proposals (RFP) for the development of Airport Sites for Fixed Base Operator (FBO) Facilities, Aircraft Hangars and/or other General Aviation (GA) Facilities at RTS on February 16, 2020. The Page 3 offered development sites are the roughly 30 acres of aeronautical land in the southwest quadrant, which were previously released from the Master Development Agreement by Dermody Properties. A virtual mandatory pre- proposal meeting was held on March 10, 2021 with 8 entities participating. Phase I proposals are due on April 20, 2021.

Air Service Development

Staff continues to roll out the results of the December 2020 first Air Travel Sentiment Survey (TSS) to community stakeholders, and there are a couple of presentations scheduled for the month of April. In addition, a new infographic, focusing on the TSS results, was just completed. It highlights the key takeaways of the survey, including business travel intent and the top four destinations for both business/leisure travel. It also highlights the current and upcoming routes being served at Reno-Tahoe International Airport (RNO) and the safety measures in place to help make travelers feel comfortable.

To track the changing travel sentiment of the Reno-Tahoe region, staff is planning a follow-up catchment area survey to be distributed at the end of April 2021. The hope is to learn more about demand for common business destinations, such as the Bay Area, Washington D.C., and other markets.

Staff also continues to focus on retaining and growing seasonal air service at RNO. Through the pandemic, this focus has assisted in keeping our nine incumbent air carriers and adding a tenth, JSX, to the market. The best way to prove to the air carriers that lift should be expanded, either with added frequency or larger aircraft to gain more seats, is by filling the seats.

To help fill available seats, staff continues to create awareness campaigns on the new Southwest Airlines flight to Long Beach, and the new, upcoming American Airlines flight to Charlotte and its numerous connections. These campaigns are a result of eligible airlines taking advantage of the incentive marketing funds available per the Board policy. JSX also qualified for RTAA marketing incentives in September 2020, and staff continues to work closely with them on their RNO catchment area campaign and build awareness campaigns about their unique product and available flights to Burbank and Orange County. This effort will continue through August 2021.

Additionally, staff has provided airline insight and recommendations for both the RASC Marketing Committee and newly creative RASC Public Relations Committee. At the present time, RASC Marketing efforts and dollars are focused on Southwest Airlines Dallas to Reno and Long Beach to Reno routes. The PR Committee is in its infancy stages and working toward creating content and building excitement around the story of “Why Reno- Tahoe”. Besides RASC, staff has also been engaging with multiple community partners to help build awareness of available flights and fill seats.

Total Passengers RNO served 162,071 passengers in February 2021, a decrease of 52.6% versus February 2020. RNO was served by nine airlines providing 1,103 departures to 17 non-stop destinations. The total seat capacity decreased 45.6% and flights decreased 39.5% during the same period.

In December 2020, JSX started non-stop flights between RNO and Orange County Airport (SNA), four times a week using a 30-seat Embraer 135/145 aircraft. The airline also serves non-stop flights between RNO and Hollywood Burbank Airport (BUR) four times a week. JSX operates out of Stellar Aviation, a private Fixed Base Operator, located at 485 South Rock Blvd.

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Total Passengers Feb-21 Passengers Passengers % Diff. % Diff. 2019 2020 2021 JAN 335,095 342,796 2.3% 145,421 -57.6% FEB 306,800 341,935 11.5% 162,071 -52.6% MAR 383,215 194,796 -49.2% 500,000 1st QTR 1,025,110 879,527 -14.2% APR 337,062 17,265 -94.9% 400,000 MAY 354,311 46,015 -87.0% JUN 397,211 98,619 -75.2% 2nd QTR 1,088,584 161,899 -85.1% 0 300,000 JUL 432,188 140,986 -67.4% AUG 431,640 183,343 -57.5% 200,000 SEP 392,353 164,103 -58.2% 3rd QTR 1,256,181 488,432 -61.1% 0 100,000 OCT 380,879 173,682 -54.4% NOV 318,022 148,777 -53.2% DEC 381,897 154,103 -59.6% 0 4th QTR 1,080,798 476,562 -55.9% 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 4,450,673 2,006,420 -54.9% 2019 2020 2021 YTD 684,731 307,492 -55.1%

April 2021 RNO Flight Schedule Total Destination Airlines Details Departures Atlanta Delta 22 Five weekly. Mon, Thur, Fri, Sat, Sun Chicago-Midway Southwest 13 Daily until April 11, then Sat only Dallas-Love Southwest 30 Daily Dallas/Fort Worth American 110 Three to four daily Denver Southwest 86 Three daily. Sat twice a day United 90 Three daily Guadalajara Volaris 13 Three weekly. Mon, Wed, Fri Houston-Hobby Southwest 11 Daily until April 11, then suspended Houston-Intercontinental United 1 Only on April 1 Las Vegas Allegiant 30 Daily Frontier 18 Four weekly - Mon, Thur, Fri, Sun Southwest 172 Six daily. Five daily on Tues and Wed Daily until April 12, then no flights on Long Beach Southwest 24 Tues and Wed Los Angeles Alaska 60 Daily American 87 Twice daily Delta 90 three daily JetBlue 9 twice weekly, Fri and Mon Daily until April 12, then no flights on Southwest 24 Tues and Wed United 82 Three daily, twice on Tues and Sat Oakland Southwest 32 Daily Orange County Allegiant 9 Twice weekly - Thurs, Sun Phoenix American 119 Four daily Southwest 60 Twice daily Portland Alaska 60 Twice daily Salt Lake City Delta 120 Four daily Daily until April 12, then no flights on San Diego Southwest 25 Tues and Wed San Francisco United 82 Three daily, twice on Tues and Sat Seattle Alaska 120 Four daily

Multiple airlines in a market Source: Diio Mi, 3.19.2021 Burbank Four times a week JSX Orange County Four times a week

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Total Cargo RNO handled 10,068,001 pounds of air cargo in February 2021, a decrease of 1.9% when compared to February 2021.

Total Cargo Volume in Pounds Feb-21 2019 2020 2021 % Diff. % Diff. Cargo in Pounds Pounds Metric Tons JAN 11,940,830 11,008,444 -7.8% 11,805,228 5,354 7.2% FEB 11,559,065 10,266,728 -11.2% 10,068,001 4,566 -1.9% MAR 11,770,662 11,356,256 -3.5% 20,000,000 1st QTR 35,270,557 32,631,428 -7.5% APR 11,208,216 11,090,789 -1.0% 16,000,000 MAY 12,273,193 11,613,489 -5.4% JUN 11,988,693 12,488,906 4.2% 12,000,000 2nd QTR 35,470,102 35,193,184 -0.8% 0 JUL 12,537,938 13,387,102 6.8% 8,000,000 AUG 12,909,571 12,563,172 -2.7% SEP 11,350,614 13,014,081 14.7% 3rd QTR 36,798,123 38,964,355 5.9% 0 4,000,000 OCT 12,662,270 13,281,548 4.9% NOV 11,428,318 11,988,995 4.9% 0 DEC 15,270,324 15,834,177 3.7% JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 4th QTR 39,360,912 41,104,720 4.4% 0 TOTAL 146,899,694 147,893,687 0.7% 2019 2020 2021 YTD 21,275,172 21,873,229 9,920 2.8%

OPERATIONS & PUBLIC SAFETY Operations

Department Event February 2021 Joint Actions Aircraft Alerts: ARFF, Ops, Police, Aircom 6 Medicals: ARFF, Ops, Police, Aircom 13 Operations Inspections 61 Wildlife Incidents 6 Police TSA Checkpoint Incidents 19 Case Numbers Requested 17 Security Alarm Responses 132 Inspections: Vehicle, Delivery, Employee 707 ARFF Inspections: Fuelers/Facilities 13/2 Landside Public Parking – Total Revenue $422,393.00 Public Parking – Total Transactions 16,107 Public Parking – Average $ Per Transaction $26.22 Shuttle & Bus Trips Through GT 2940 Transportation Network Company Trips 5349 Taxi Trips Through GT 2219

AirCom

Tyler Project Update: New Computer Aided Dispatch (CAD) and Law Enforcement Records Management System (LERMS) went live in December. Tyler continues to work with AirCom and Police staff on “tweaks” to the system but overall, the system is running well with no major issues. The interface between Tyler CAD and the Zoll Fire Records Management System (FRMS) went live couple of weeks ago. A final contract was submitted by GeoComm to create a public safety-based mapping system for Tyler’s CAD the purpose of which was to enhance the ability to locate and track calls and eventually, public safety personnel, within the RNO Terminal Building. An interface to the National Crime Information Center (NCIC) from CAD is currently being developed in connection with the State of Nevada and is estimated to be on-line this summer.

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AirCom personnel worked with IT and ARFF staff to test the Zetron Fire Station Alerting System. Tyler has begun working on the interface between the CAD system and the Zetron system which will ultimately decrease the alerting time for ARFF personnel during emergency calls for service. AirCom is in the second hiring process for two vacant Airport Communications Specialists positions after the first hiring process in December was unsuccessful.

Note: April 11 to 17, 2021 has been designated National Public Safety Telecommunicators Week. This designation, held annually since 1981, is intended to recognize and celebrate dispatch personnel who work in Emergency Communications Centers (ECC), such as AirCom. Recently, several states have added public safety telecommunicators/dispatchers to the definition of “first responder” recognizing that these personnel are often the first public employees to interact with the public during an emergency situation. Often, these communications specialists are instrumental in saving lives and catching criminals thru their quick thinking and technical acuity. The annual National Public Safety Telecommunicators Week honors these employees.

Stead

The Reno Air Races are planning an expanded Pylon Racing Seminar this year, June 6-12. Normally PRS lasts just 4 days, but due to the cancellation of races in 2020, this year’s training is expanded. Currently, there will be 148 pilots and 136 aircraft participating. One group will practice from Sunday, June 6 – Wednesday, June 9. The second group will overlap on Wednesday and continue through Saturday, June 12.

PLANNING & INFRASTRUCTURE Planning & Environmental

Reno-Tahoe International Airport

Concourse Redevelopment Planning Study In December 2020, the RTAA Board of Trustees awarded a professional services agreement to Mead & Hunt, Inc. for consultant services to development a Concourse Redevelopment Planning Study for the Reno-Tahoe International Airport. Contracts were signed in January 2021, and the Notice to Proceed was issued on January 25, 2021.

Site visits associated with the inventory/data collection phase occurred on February 17 & 18, 2021. The consultant team is currently reviewing and analyzing reports, plans, and datasets provided by staff as part of this phase. The first major stakeholder meeting has been tentatively scheduled for late April/May.

Landside Operations Planning Study In February 2021, the RTAA Board of Trustees awarded a professional services agreement to InterVISTAS Consulting Inc. for consultant services to development a Landside Operations Planning Study for the Reno-Tahoe International Airport. Contracts were signed in February 2021, and the Notice to Proceed was issued on March 12, 2021.

The consultant team is currently reviewing and analyzing reports, plans, and datasets provided by staff as part of the Inventory Existing Facilities phase. The first major stakeholder meeting has been tentatively scheduled for late April/May.

FAA Section 163 Review Update The FAA Reauthorization Act of 2018 includes language, under Section 163, which prohibits the FAA from regulating, either directly or indirectly, certain airport development projects. Although the initial goal of the language was to make it easier (i.e. quicker and with less oversight) for airports to develop their property, the language has been interpreted by the FAA as requiring prospective airport development projects to complete a preliminary FAA screening process to determine whether or not Section 163 applies.

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Only upon completion of the Section 163 screening process, will the FAA determine how much of the proposed project requires FAA oversight. Section 163 Reviews typically take 30 days for initial FAA District Office review and then another 30 days for FAA Regional Office review.

Below is a list of projects currently under Section 163 review by the FAA and their status.

Project Airport Details Status Washoe County Sheriff RTS Helicopter facility Submitted 12/30/2020. (RAVEN) Development (hangar, apron, Determination received 03/19/2021. landside amenities) FAA retains oversight of the proposed development. Stellar General Aviation RNO FBO facilities Submitted 12/31/2020. Development (terminal, hangars, Determination received 03/19/2021. apron, landside FAA retains oversight of the proposed amenities) development.

FAA Environmental Review Update Most airport development projects involve federal actions (for example, utilization of federal funding or updating of an Airport Layout Plan). When a federal action is undertaken, the FAA is obligated to conduct an environmental review of the project in compliance with the National Environmental Policy Act (NEPA) of 1969. The RTAA, as the airport sponsor, provides documentation and conducts studies, as required, to facilitate these reviews. For third-party development, the developer is responsible for documentation and studies, while the RTAA coordinates and provides input into the FAA’s review process.

Environmental reviews often involve an iterative process, with the FAA requiring clarification or revisions after initial submittal. Environmental review periods vary greatly based on complexity of the project and/or level of environmental concerns. A Categorical Exclusion (CatEx) is the simplest, quickest level of environmental review. An Environmental Assessment (EA) is the next most complicated, followed by an Environmental Impact Statement (EIS). The FAA, not the airport sponsor, determines the level of environmental review necessary on a project-by-project basis.

Below is a list of projects currently under environmental review by the FAA and their status.

Project Airport Federal Review Status Action Level

Taxiway B (section) RNO AIP funding CatEx Submitted 09/21/2020. and M Additional information was requested and provided on 11/24/2020. Reconstruction Determination received 03/08/2021.

GA Run-Up Areas RNO AIP funding CatEx Submitted 09/21/2020. (north & south Additional information was requested and provided on 11/24/2020. Taxiway C) Determination received 03/08/2021.

Dermody Non- RTS ALP update EA EA schedule accepted by FAA on 01/05/2021. Aeronautical Review & revisions of Project Description, Project Purpose & Need, Industrial Building Area of Potential Effect, and Public Scoping documents underway. Affected Environment resource evaluations underway. Development Submittal of preliminary draft EA tentatively scheduled for 04/2021.

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Engineering & Construction

Reno-Stead Airport

RTS Taxiway A & Apron Reconstruction Phase 2 was advertised for construction on Feb 19, 2021. The PHX ADO contacted RTAA staff on Monday Feb 22, 2021 to notify us of possible additional grant funding for this project, to date PHX ADO has yet to determine if this funding will be available. The FAA may have approximately $1.3 million to add to our existing grant and a Supplemental grant of $2.4 million. Three bids were received and opened on March 26, 2021. The apparent low bidder for the base bid is Granite Construction. If additional funding becomes available to award the alternates, the apparent low bidder is Q&D Construction. Staff will contact the PHX ADO Monday, March 29 to determine known funding for the basis of award.

Reno-Tahoe International Airport

Runway 16R-34L Reconstruction The 2021 Project Work Plan (Phase 2) began construction on March 15, 2021. Granite Construction has been working on breaking the keel section and has already performed their first concrete pour at the north end of the runway. Runway 16R-34L will be closed until October 2021.

Passenger Boarding Bridge Phase 2 Gate B6 has been replaced and became operational March 29. Gate B8 was removed from service on March 29 and the boarding bridge replacement is underway. The start to finish time for each replacement is two weeks.

LEGISLATIVE UPDATE March on Capitol Hill is normally dedicated to the opening phase of the federal appropriations process, and this year is no different. The return of earmarks (re-branded as ‘Community Based Projects’ by the House Committee on Appropriations) brings even more opportunity for public and non-profit entities to attract federal investment to their states and communities. Below are some updates on RTAA’s advocacy in this area, along with additional items of interest for the Board’s consideration.

Airport Aid Update At the close of March, Senator Cortez Masto’s office indicated to PORTER and RTAA that the airport aid authorized under December’s coronavirus relief bill (PL 116-260) is on its way. The Federal Aviation Administration (FAA) did not include any specific information on the exact timing of RTAA’s receipt of this funding in its communication with the Senator’s office, but PORTER is in contact with the FAA and is working to ascertain a more concrete timeline from FAA and will update RTAA as soon as more information is available. The funding RTAA will be receiving for Reno Tahoe International under December’s allocation is $6,143,727, Reno- Stead’s allocation is $23,000.

Regarding the additional airport aid authorized under the American Rescue Plan, the FAA announced this month that this funding will be administered through the newly created Airport Rescue Grants program. FAA is still developing the guidance necessary to inform airports on airport allocation amounts and application processes, which the agency expects to have ready in the coming weeks. PORTER is in contact with FAA regarding this funding and will brief the airport on next steps as soon as possible.

Fiscal Year 2022 Appropriations Update In March, PORTER and RTAA met with staff from the office of Congressman Mark Amodei (NV-02) to inform them of RTAA’s infrastructure priorities and to prepare to submit these projects as earmark requests to the Congressman’s office. The ticket lobby and air cargo expansion projects represent two excellent opportunities for federal investment through the appropriations process. At time of writing, the earmark requests for both projects were in the final stages of development and on track for submission to the Congressman’s office by March 31. Page 9

PFC Increase Bill – Initial Proposal and Subsequent Advocacy This month, PORTER and RTAA, in conjunction with Airports Council International – North America (ACI), participated in a meeting with Congressman Mark Amodei’s office to request that he sponsor the re-introduction of ACI’s legislation that would raise the federal cap on the Passenger Facility Charge. Congressman Amodei agreed, and PORTER will continue to work with his office, RTAA, and ACI to coordinate further advocacy on this issue.

Board Memorandum To: Chairwoman & Board Members Memo #: 21(04)-13 From: Daren Griffin, President/CEO Date of Board Meeting: 04-08-2021 Subject: Approval To Dissolve the Reno-Tahoe International Airport Users Committee and Transition To a CEO-Led Airfield Users Working Group

Staff Recommendation

Staff recommends that the Board of Trustees approve proposed dissolution of the Reno-Tahoe International Airport (RTIA) Users Committee and the transition of this committee to a CEO-led airfield users working group.

Purpose

The purpose of this action is to obtain Board of Trustees approval to dissolve the existing RTIA Users Committee (Committee) and have the CEO lead discussions with airfield users to address issues related to airfield support and operations.

This action is in support of the Reno-Tahoe Airport Authority (RTAA) Strategic Priority #1 – Air Service and Cargo, #2 – Safety and Security, #3 – General Aviation and #4 – Customer Service, as adopted in the RTAA Fiscal Year 2019-2023 Strategic Plan.

Background

At its May 11, 2011 meeting, the Board of Trustees approved the creation of the Committee. Guidelines were approved by the Board at that time which established the purpose of the Committee, how it was to be run, and the composition of the Committee membership. The Guidelines were subsequently amended on October 12, 2017 to better reflect how the Committee operated and make changes to the Membership Composition and Term of Office. Since its creation, the Committee has addressed uses of the airfield, provided an advisory committee to revise the General Aviation Minimum Standards, proposed and reviewed a hangar rent study and promoted the establishment of a second FBO on the RTIA airfield.

Discussion

The primary purpose of the Committee was to provide a means for various users and tenants of the RTIA airfield community and the RTAA to exchange information and concerns arising out of the various users’ activity on and interests in the RTIA airfield. The Committee more recently serves primarily to provide two- way communications between the RTAA Board of Trustees and airfield users and tenants at the RTIA on a wide variety of topics including operational and security requirements and construction project impacts, and to seek collaborative approaches to dealing with new issues. Given this evolution, staff believes this effort is now best led by the RTAA CEO who reports directly to the RTAA Board of Trustees.

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On March 8, 2020, the RTAA President/CEO presented his vision to the Committee, including proposed changes to the current Guidelines. Feedback from the Committee was included in the final draft of the revised Guidelines (attached). Feedback was focused on how Committee members are appointed and removed.

As the Committee was established by the Board, it must be dissolved by the Board.

Fiscal Impact

There is no anticipated fiscal impact associated with this item.

Recommended Motion

It is hereby recommended that the Board adopt the following motion:

“It is hereby moved to approve dissolve the RTIA Users Committee and transition the committee to a CEO led airfield users working group.”

RENO-TAHOE INTERNATIONAL AIRPORT CEO USERS WORKING GROUP

PURPOSE

The Reno-Tahoe International Airport (RNO) CEO Users Working Group (Working Group) will serve as a mechanism to provide input to the RTAA President/CEO on issues related to airfield support and operation. Working Group Members will serve to communicate airport issues and policy directly with the various interest groups on the airfield.

RESPONSIBILITY

The Working Group’s primary responsibility will be to consider and evaluate issues forwarded by the RTAA President/CEO or the RTAA Board of Trustees or matters of interest that may be suggested by the various user groups on the airfield. The Working Group will not exercise any responsibility related to airfield operations, airport businesses or airfield construction or maintenance. All matters under consideration and any recommendations will comply with Federal, State, and Local rules and regulations.

COMPOSITION AND MEMBERSHIP

The RTAA President/CEO will chair the Working Group meetings. An RTAA Board Trustee appointed by the RTAA Board Chair will serve on the Working Group and provide liaison with the RTAA Board of Trustees.

The additional members as composed below will be recommended by the RTAA President/CEO through an application process, consultation with the RTAA Board Liaison, and will be adopted by Working Group vote. A simple majority is required to act.

The additional members as composed below will be appointed by the RTAA President/CEO through an application process.

2 members representing general aviation interests (Hangar Tenants) 1 member representing on-field service and support (FBO) 1 member representing the Federal Aviation Administration (FAA) 2 members representing on-field business interests Specialized Aviation Service Operation (SASO) 1 member representing commercial air carriers or their service providers 1 member representing Nevada Air National Guard (NANG) 1 member representing local commercial Unmanned Aerial Systems operator (UAS)

Candidates to serve on the Working Group may be proposed by users through an open application process.

DRAFT April 2021

TERM OF OFFICE

Each member appointed to the Working Group will serve a three (3) year term and may serve additional terms if reappointed by the RTAA President/CEO.

MEETING FREQUENCY

Meetings will be held quarterly or at the call of the RTAA President/CEO.

STAFF REPORT

Staff support will be provided to the Working Group by the RTAA staff. Staff support will consist of scheduling meetings as called by the RTAA President/CEO, providing background information as requested by the RTAA President/CEO, keeping minutes of scheduled meetings, and developing communications for transmittal to the RTAA Board of Trustees as required to keep the board fully informed.

PROCEDURES

The Working Group will endeavor to accomplish all work by consensus whenever possible. If necessary, Roberts Rules of Order and standard parliamentary procedure will be used.

This Working Group does not have the authority to expend monies or obligate the RTAA without public action by the RTAA President/CEO or the RTAA Board of Trustees as appropriate.

REMOVAL OF WORKING GROUP MEMBER

The RTAA President/CEO, upon consultation with the RTAA Board Liaison, may recommend to the Working Group removal of a Working Group member for what he/she views as inappropriate or disruptive conduct. The Working Group as a body will vote to remove. A simple majority is required to act.

Any Working Group member who fails to participate or demonstrates a lack of interest may be removed if, in consultation with the RTAA Board Liaison, recommended by the RTAA President/CEO and approved by vote by the Working Group as a body. A simple majority is required to act.

DRAFT April 2021

Board Memorandum To: Chairwoman & Board Members Memo #: 21(04)-14 From: Daren Griffin, President/CEO Date of Board Meeting: 04-08-2021 Subject: Authorization for the President/CEO to Direct Funding for an Owner’s Contingency for the Passenger Boarding Bridge Replacement Project - Phase 2 at Reno–Tahoe International Airport, in the Amount of $300,000

Staff Recommendation Staff recommends that the Board authorize the President/CEO to direct funding for an Owner’s Contingency for the Passenger Boarding Bridge Replacement Project - Phase 2 at Reno–Tahoe International Airport (RNO), in the Amount of $300,000.

Purpose The purpose of this action is to request authorization for the President/CEO to direct funding for an Owner’s Contingency for the Passenger Boarding Bridge Replacement Project – Phase 2 at RNO for potential changes to the contract as directed by RTAA Staff.

This action is in support of the Reno-Tahoe Airport Authority (RTAA) Strategic Priority # 1 – Air Service & Cargo, Strategic Priority # 3 – Facilities of the Future, Strategic Priority # 4 – Safety and Security, and Strategic Priority # 6 – Customer Experience, as identified in the RTAA Fiscal Year (FY) 2019-2023 Comprehensive Strategic Plan.

Background John Bean Technologies Corp. (JBT) was awarded the construction contract for the Passenger Boarding Bridge Replacement Project - Phase 2 in the amount of $3,609,570, by the Board of Trustees on November 12, 2020. The project consists of the replacement of five (5) passenger boarding bridges (PBB) in the Terminal Building at RNO.

Discussion On March 11, 2021, the Board of Trustees approved Board Memo #21(03)-09, adopting Resolution No. 550. The new resolution changes authorization requirements of the CEO for construction contracts, professional service agreements, and change orders. Construction contracts in excess of $250,000 requires approval by the Board of Trustees. Additionally, any change orders additively exceeding $100,000 must be approved by the Board of Trustees, unless staff has recommended, and the Board has approved an Owner’s Contingency and/or expenditure of funds within the award of a grant (i.e. Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grant project).

Standard practice in construction projects is to have contingency funds to cover costs that occur during a project whether it be due to unforeseen conditions or owner directed changes to ensure successful completion and fair compensation of the work done. Typical contingency amounts are approximately Page 2

10% of the construction contract award, however, the percentage can vary either lower or higher depending on the type of construction and associated risk surrounding the project.

With adoption of Resolution No. 550 and changes to the change order process, staff is requesting the Board of Trustees to authorize the CEO to direct funding for an Owner’s Contingency in the amount of $300,000 for the PBB Replacement Project - Phase 2. This is 8.3% over the construction contract and was determined based on experience with the PBB Phase 1 project, and the review of the plans by our RTAA staff, design consultant, and construction management consultant. These funds would only be used to pay for any unforeseen conditions or owner directed changes that improve the quality of the project and its performance as directed by staff. Table 1 below provides the program budget and updated estimate at completion (EAC):

Table 1 – Program Budget/Updated EAC PFC 14 Construction Updated Base Bid & Owner’s Program Design Cost Management Estimate At Alternates Contingency Budget Cost Completion $4,977,000 $328,335 $71,000 $3,609,570 $300,000 $4,308,905

This project is funded by Passenger Facility Charges (PFC) Application No. 14 with a total program budget of $4,977,000.

Fiscal Impact The owner’s contingency in the amount of $300,000 added to the previous budget for a total estimate at completion of $4,308,905 is funded by PFC No. 14 with a total program budget of $4,977,000.

Committee Coordination This item is scheduled to be presented at the April 6, 2021 Planning and Construction Committee Meeting.

Recommended Motion It is hereby recommended that the Board adopt the following motion: “It is hereby moved that the Board authorizes the President/CEO to direct funding for an Owner’s Contingency for the Passenger Boarding Bridge Replacement Project - Phase 2 at Reno–Tahoe International Airport, in the Amount of $300,000.”

Board Memorandum To: Chairwoman & Board Members Memo #: 21(04)-15 From: Daren Griffin, President/CEO Date of Board Meeting: 04-08-2021 Subject: Authorization for the President/CEO, or Designee, to Adjust Airport Improvement Program Cost Allocation Line Items to Maximize Awarded Airport Improvement Program Grants for Increased Construction Costs, as Well as to Authorize Additional Funding for an Owner’s Contingency for the Runway 16R-34L Reconstruction Project at Reno–Tahoe International Airport, in the Amount of $1,000,000 by Reno-Tahoe Airport Authority General Fund

Staff Recommendation Staff recommends that the Board authorizes the President/CEO, or designee, to adjust within the Airport Improvement Program (AIP) cost allocation line items to maximize the awarded AIP Grants for increased construction costs, as well as to authorize additional funding for an Owner’s Contingency for the Runway 16R-34L Reconstruction Project at Reno–Tahoe International Airport (RNO), in the Amount of $1,000,000 funded by Reno-Tahoe Airport Authority (RTAA) General Fund. Owner’s Contingency will only be used once all allowable AIP grant funds have been expended.

Purpose The purpose of this action is to request authorization for the President/CEO to direct funding for an Owner’s Contingency for the Runway 16R-34L Reconstruction Project at Reno–Tahoe International Airport (RNO), in the Amount of $1,000,000 and authorization for staff to adjust funds within the awarded AIP Grants 105 & 106 to construct the project for potential changes to the contract as directed by RTAA Staff.

This action is in support of the Reno-Tahoe Airport Authority Strategic Priority # 1 – Air Service & Cargo, Strategic Priority # 3 – Facilities of the Future, Strategic Priority # 4 – Safety and Security, and Strategic Priority # 6 – Customer Experience, as identified in the RTAA Fiscal Year (FY) 2019-2023 Comprehensive Strategic Plan.

Background Granite Construction Company was awarded the construction contract for the Runway 16R-34L Reconstruction in the amount of $44,518,615, by the Board of Trustees on March 12, 2020. The Runway 16R-34L Reconstruction project consists of multiple components, including: reconstruction of the keel section and centerline lighting, asphalt shoulders and lighting, asphalt blast pads, medium intensity approach lighting system and runway alignment indicator lights (MALSR) all along Runway 16R/34L, wildlife mitigation improvements, runway incursion mitigation (RIM) at Taxiway A, and magnetic variation (MagVar) changes to all runways.

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Two deductive changes orders to the construction contract to Granite Construction were executed in January 2021 in the amount of $922,834.53, making the total awarded contract $43,595,780.47.

During the 2020 construction season Granite Construction company completed the blast pads, RIM at TWY A, portions of the MALSR, and much of the wildlife mitigation. The 2021 construction season includes the full removal and replacement of the 50’ wide PCC Keel section (11,002’ long), new centerline lighting, asphalt shoulders, edge lighting, remaining MALSR and wildlife mitigation work. The approximate value of work to be done in 2021 is $35,000,000.

Discussion Staff is seeking authorization to adjust funds within the cost allocation line items of the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grants upon approval of the FAA to offset any construction contract changes. RTAA Staff would look to use funds available within the total AIP grant(s) awarded to offset increases in construction first prior to using any identified contingency funds.

With regards to contingency funds, on March 11, 2021 the Board of Trustees approved Board Memo #21(03)-09, adopting Resolution No. 550. The new resolution changes authorization requirements of the CEO for construction contracts, professional service agreements, and change orders. Construction contracts in excess of $250,000 requires approval by the Board of Trustees. Additionally, any change orders additively exceeding $100,000 must be approved by the Board of Trustees, unless staff has recommended, and the Board has approved, an Owner’s Contingency and/or expenditure of funds within the award of a grant (i.e., FAA AIP grant project).

In construction projects, it is standard practice to have contingency funds to cover cost that occur during a project whether it be due to unforeseen conditions or owner directed changes to ensure successful completion and fair compensation of the work done. Typical contingency amounts are approximately 10% of the construction contract award, however, the percentage can vary either lower or higher depending on the type of construction and associated risk surrounding the project.

With adoption of Resolution No. 550 and changes to the change order process, staff is requesting the Board of Trustees to authorize the CEO to direct funding for an Owner’s Contingency in the amount of $1,000,000 for the Runway 16R-34L Reconstruction project. This is approximately 2.8% of the construction contract and was determined based on experience with the previous 16L-34R Phase 1 project, last year’s work completed on the 16R-34L project, and the review of the plans by our RTAA staff, design consultant, and construction management consultant. These funds would only be used to pay for any unforeseen conditions or owner directed changes that improve the quality of the project and its performance as directed by staff.

Table 1 below provides the program budget and updated estimate at completion (EAC). Table 2 indicates the multiple funding sources for the project.

Table 1 – Original Program Budget & Updated EAC Original Construction Construction Updated Base Bid & Other Owner’s Program Administration Management Estimate At Alternates Direct Cost Contingency Budget Cost Cost Completion $46,462,144 $443,000 $2,008,700 $43,595,780 $491,465 $1,000,000 $47,538,945 *Other Direct Costs include but are not limited to: Flight checks, reimbursable agreement with the FAA, administrative cost, advertising, printing, permits, and miscellaneous fees.

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Table 2 – Funding Sources PFC #14 Contingency Total AIP Grant AIP Grant PFC #13 Sponsor (RTAA General Funding #105 #106 Share Fund) Sources $10,000,000 $33,818,928 $2,053,350 $666,667 1,000,000 $47,538,945

Fiscal Impact The Owner’s Contingency in the amount of $1,000,000, added to the previous program budget for a total estimate at completion of $47,538,945, will be funded by RTAA General Fund.

Committee Coordination Planning and Construction Committee

Recommended Motion It is hereby recommended that the Board adopt the following motion: “It is hereby moved that the Board authorizes the President/CEO, or designee, to adjust AIP Airport Improvement Program cost allocation line items to maximize awarded AIP grants for increased construction costs, as well as to authorize additional funding for an Owner’s Contingency for the Runway 16R-34L Reconstruction Project at Reno–Tahoe International Airport, in the Amount of $1,000,000 by Reno-Tahoe Airport Authority General Fund.”

Board Memorandum To: Chairwoman & Board Members Memo #: 21(04)-16 From: Daren Griffin, President/CEO Date of Board Meeting: 04-08-2021 Subject: Authorization for the President/CEO to Execute Change Order No. 3 to the Construction Contract with Granite Construction Company, Inc., on the Runway 16R-34L Reconstruction Project, at Reno-Tahoe International Airport, in the Amount of $215,282, for a Revised Contract Totaling $43,811,062

Staff Recommendation Staff recommends the Board authorize the President/CEO to execute Change Order No. 3 to the construction contract with Granite Construction Company, Inc., on the Runway 16R-34L Reconstruction Project, at Reno-Tahoe International Airport, in the amount of $215,282, for a revised contract totaling $43,811,062.

Purpose

The purpose of this action is to request authorization for the President/CEO to execute Change Order No. 3 to the construction contract with Granite Construction Company, Inc., on the Runway 16R-34L Reconstruction Project, at Reno-Tahoe International Airport, in the amount of $215,282, for a revised contract totaling $43,811,062. This change order increases the contract budget total in order to allow for additional work. The $215,282 is the remaining money from the FY 2020/2021 Airside Pavement Management project. The additional money will be used for removal and replacement of 1,247 SY of additional concrete panels outside of the Keel Section at the Taxiway (TWY) J and Runway (RWY) 16R intersection.

This action is in support of the Reno-Tahoe Airport Authority (RTAA) Strategic Priority # 1 – Increase Air Service, Strategic Priority # 3 – Facilities for the Future, and Strategic Priority # 4 – Safety and Security, as adopted in the RTAA Fiscal Year (FY) 2019-2023 Comprehensive Strategic Plan.

Background

Granite Construction Company, Inc., was awarded the original contract Base Bid, Alternates 1, 2, 7, & 8 ($44,518,615) at the March 2020 Board Meeting [#20(03)-22]. There was insufficient FAA funding to award Alternates 3, 4, 5, and 6 for this project. These alternates were for the reconstruction of concrete on the outboard panels of RWY 16R/34L.

Previous Change Orders No. 1 (-$771,295.33) and No. 2 (-$151,539.20) were executed under the Administrative Award of Contract by RTAA CEO Griffin in January 2021 for a total contract award of $43,595,780.

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Discussion In October 2020 RTAA Engineering staff requested the finance department to carryover remaining Airside FY 2020/21 Capital Improvement (CIP) funds ($316,382.50) to allow for our Pavement Management Program (PMP) inspections at both RNO and RTS with any remaining funding for airside improvements at RNO.

At the January 14, 2021 Board meeting, Board Memo 21(01)-01 was approved by the Trustees for PMP inspections to Stantec in the amount of $101,100.

With the remaining funds ($215,282.50), RTAA Engineering and Maintenance staff reviewed the outboard sections of RWY 16R/34L that were not awarded to Granite Construction in Alternates 3, 4, 5, and 6. Based upon this review, several critical outboard panels were identified for replacement at TWY J and RWY 16R/34L intersection.

Change Order No. 3 will fund to replace approximately 1,247 SY of concrete panels at the TWY J/RWY 16R/34L intersection in the amount of $215,282.

Company Background

Granite Construction Company has a local office in Sparks, Nevada. Work associated with this project is expected to be performed by the staff based in the Reno/Sparks area and will primarily utilize locally based subcontractors and material suppliers. Granite Construction Company has completed numerous airside and landside projects at both Reno-Tahoe International and Reno-Stead Airports including the Runway 16L-34R Touchdown Areas Reconstruction project in 2013, Twy C Reconstruction Projects at both RSA and RNO airports in 2015, and the most recent RWY 16L-34R Project in 2019.

Fiscal Impact Change Order No. 3 will be funded from carryover of FY 2020/21 Capital Improvements (CIP) budget for Airside Improvements. If approved, the construction contract would be increased by Change Order No. 3, in the amount of $215,282, for a revised total of $43,811,062.

With Change Order No. 3, the overall anticipated budget for the Runway 16R-34L Phase II project (including construction, construction management, contract administration, other direct costs, and contingency) is estimated at $47,754,227 and provided in Table 2 below:

Table 2 – Project Estimate at Completion Contract Construction Construction Other Owner’s Estimate At Date Administration Management (Granite Direct Contingency Completion (Wood Rodgers) (Atkins) Construction) Costs Current Cost $443,000 $2,008,700 $43,595,780 $491,465 $1,000,000 $47,538,945 Change Order $0 $0 $215,282 $0 $0 $215,282 Requests Total $443,000 $2,008,700 $43,811,062 $491,465 $1,000,000 $47,754,227

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COMMITTEE COORDINATION This item is scheduled to be presented at the April 6, 2021 Planning and Construction Committee meeting.

RECOMMENDED MOTION It is hereby recommended that the Board adopt the following motion:

“It is hereby moved that the Board authorize the President/CEO to execute Change Order No. 3 to the construction contract with Granite Construction Company, Inc., on the Runway 16R-34L Reconstruction Project, at Reno-Tahoe International Airport, in the amount of $215,282, for a revised contract totaling $43,811,062.”

Board Memorandum To: Chairwoman & Board Members Memo #: 21(04)-17 From: Daren Griffin, President/CEO Date of Board Meeting: 04-08-2021 Subject: Authorization for the CEO To Award a Construction Contract for the Federal Inspection Services Roof Replacement Project at Reno-Tahoe International Airport, with Western Single Ply, in the Amount of $300,000 and authorize an Owner’s Contingency in the Amount of $45,000

Staff Recommendation Staff recommends the Board authorize the President/CEO to award a construction contract for the Federal Inspection Services Roof Replacement project at Reno-Tahoe International Airport (RNO), with Western Single Ply Inc., in the amount of $300,000 and authorize an Owner’s Contingency in the amount of $45,000.

Purpose The purpose of this action is to request authorization for the President/CEO to execute a construction contract for the FIS Roof Replacement project with Western Single Ply and authorize an Owner’s Contingency for potential changes during construction in the amount of $45,000.

This action is in support of the Reno-Tahoe Airport Authority (RTAA) Strategic Priority #3 – Facilities for the Future, Strategic Priority #4 - Safety & Security, Strategic Priority #5 – Financial Diversification & Growth, and Strategic Priority #6 – Customer Experience, as adopted in the RTAA Fiscal Year (FY) 2019- 2023 Strategic Plan.

Background This project consists of the replacement of 19,500 square feet of roofing for the FIS Building, which was built in the late 70’s. The FIS building is located just North of the Bag Claim area. This building was last re-roofed in 1990 and is one of the last roofs, here at the Reno-Tahoe International Airport (RTIA), in need of replacement.

This roof having been replaced in 1990, with a polyester type single ply, has not fared well in the Nevada climate, and has reached the end of its useful life. This building is critical to the continued international flights now present at the RTIA.

Paul Cavin Architect was selected for the design of the FIS Roof Replacement project, services included data gathering, preparation of construction plans and documents, bidding services, facility commissioning and project closeout. Paul Cavin Architect has worked closely with RTAA Facilities and Engineering including the improvements to the FIS facility in 2014.

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Discussion Advertising for the Federal Inspection Station (FIS) Roof Replacement project was sent to the following: Reno Gazette Journal, and Nevada Government Marketplace (NGEM), and posted on the RTAA’s website on February 16, 2021. Bids were opened on March 9, 2021. Table 1 – Bid Recap is given below:

Table 1 – Bid Recap Bidder Base Bid

Western Single Ply $300,000

Brazos Urethane Inc. $783,077

Engineer’s Estimate $460,300

The low, responsive, and responsible bidder is Western Single Ply Inc. in the amount of $300,000. The project contained no bid alternates. The bids were reviewed for conformance with the bid requirements, and the recommendation is made by Staff to award the construction contract to Western Single Ply Inc.

The project consists of replacing 19,500 square feet of roofing with a polyvinylchloride (PVC) single ply membrane. The RTAA has used this type of material on its roofing projects for the last 17 years and it has performed well. The scope of work includes the procurement and installation of all necessary membrane, insulation, DensDeck, flashing, metal coping cap materials and abatement of asbestos containing materials (ACM’s) as needed for a complete roof replacement.

Western Single Ply Inc. is a certified roofing contractor. They are subcontracting with Advance Installations Co. for the asbestos-containing materials (ACM) abatement. Advance Installations is a local company having successfully completed several projects for the RTAA.

The project procurement phase consists of thirty (30) calendar days to procure all materials, fixtures and equipment for the project. The total duration for construction phase is sixty (60) calendar days; with minimum to no impact on the Customs and Border Protection’s operations.

With adoption of Resolution No. 550 and changes to the change order process, staff is requesting the Board of Trustees to authorize the CEO to direct funding for an Owner’s Contingency in the amount of $45,000 for the FIS Roof Replacement Project. This is 15% of the construction contract and was determined based on experience with previous roofing projects and the potential risks. These funds would only be used to pay for any unforeseen conditions or owner directed changes that improve the quality of the project and its performance as directed by staff.

The construction contract and other project costs are tabulated in the following Table 2 – Estimate at Completion: Table 2 - Project Estimate at Completion Design Cost Base Bid Owner’s Contingency Estimate at Completion

$3,535 $300,000 $45,000 $348,535

Fiscal Impact Funding for FIS Roof Replacement was approved as part of the FY 2018-19 Budget; however, it was later put on hold due to budget constraints. Budget constraints continue to be limited in the current FY 2020- 21. The project was recently identified as qualifying for reimbursement from The Coronavirus Aid, Relief, and Economic Security (CARES) Act funds allocated to the RTAA and proposed as an additional capital Page 3 project during the midyear budget review process. The project cost will be initially paid using the RTAA’s general fund, followed by a reimbursement request to the Federal Aviation Administration (FAA) from CARES Act funds

The construction contract in the amount of $300,000 and the owner’s contingency in the amount of $45,000 will be funded by CARES Act, with a total project cost estimate at completion of $348,535.

Committee Coordination This item is scheduled to be presented at the April 6, 2021 Planning and Construction Committee Meeting.

Recommended Motion It is hereby recommended that the Board adopt the following motion: “It is hereby moved that the Board authorizes the President/CEO to award a construction contract for the Federal Inspection Services Roof Replacement project at Reno-Tahoe International Airport, with Western Single Ply Inc., in the amount of $300,000 and authorize an Owner’s Contingency in the amount of $45,000.”

Board Memorandum To: Chairwoman & Board Members Memo #: 21(04)-18 From: Daren Griffin, President/CEO Date of Board Meeting: 04-08-2021 Subject: Authorization for the President/CEO to Award a Contract to Preferred Truck & Equipment Sales and Service, Inc. for the purchase of a 2021 Heil 40 yard High-Compaction front loader type body Refuse Collection Truck in the amount of $383,083.57

Staff Recommendation Staff recommends that the Board authorize the President/CEO to award a contract for the purchase of a 2021 Heil Half/Pack High Compaction Front Loader Refuse Collection Truck with Preferred Truck & Equipment Sales and Service, Inc. in the amount of $383,083.57. Purpose The purpose of this action is to award a contract in the amount of $383,083.57 with Preferred Truck & Equipment Sales and Service, Inc. for the purchase of a new Heil Half/Pack High Compaction Front Loader refuse collection truck built on an Autocar ACX chassis. This truck will be used to service and empty the forty-three (43) airport-owned six (6) yard dumpsters located around the airport.

This action is in support of the Reno-Tahoe Airport Authority (RTAA) Strategic Priority #4 – Safety and Security and #8 Sustainability as adopted in the Fiscal Year (FY) 2019-2023 Comprehensive Strategic Plan.

Background The RTAA provides trash removal services as part of the various lease agreements with our tenants on the airport property. In order to manage the tons of trash and garbage that are generated by our tenants, as well as by our own RTAA operations, the Authority owns an inventory of trash dumpsters and the truck to service them. This is the responsibility of the RTAA Airfield Maintenance department to provide the daily collection and disposal of the refuse on all airport properties. As in most commercial operations, the disposal of the trash is accomplished with the use of large dumpsters. The airport owns forty-three (43) dumpsters with six cubic yard capacity that are located around the terminal building and at various other locations around the airport property. To move, service and empty these refuse dumpsters, we use a commercial front loader type of compaction truck specifically made for the servicing of the top-load style dumpsters. Due to the amount of trash being generated, the collection is performed daily. Discussion

The RTAA currently uses a fifteen (15) year-old garbage truck 2-3 hours per day, 365 days a year to collect refuse from 43 dumpsters located around the airport. Due to the truck’s age and constant use, Page 2 staff has been experiencing ongoing maintenance and repairs issues with this truck that make it increasingly costly and difficult to keep it in service. Purchasing a new truck would ensure that RTAA has the necessary equipment to provide safe, secure, and efficient services for passengers, airline partners, private users, and tenants, and to maintain compliance with regulations.

The equipment currently used by Airfield Maintenance to perform these duties is a 2006 Leach Trash Compactor Truck (EH545). The Leach truck is 15 years old and has over 56,700 miles/10,980 hours on the chassis and refuse body. Due to the age and failing mechanical condition of this asset, the RTAA Airfield Mechanics have been spending an inordinate amount of energy and financial budget just to keep it running, which negatively impacts their ability to service and maintain other high priority fleet vehicles such as fire engines, police cars and operational vehicles. Repair parts are difficult, if not impossible, to obtain for this truck as Leach is out of business. The physical conditions of the compactor box and its components have been assessed as poor due to the degradation of metal caused by large quantities of highly acidic carbonated beverages collected from terminal tenants. The floor of the compactor box had corroded to the point of leakage and failure and was cut out and a new floor welded in by the AF Mechanics. The main hydraulic compaction rams failed last year and had to be replaced at a cost of $10,000.

The purchase price for this vehicle in 2006 was $179,015. The estimated maintenance and repair costs incurred over the past 14 years are $116,550, with repairs exceeding $27,000 in just the last 3 years. This vehicle has met the Vehicle/Equipment Acquisition and Replacement Policy Heavy Duty Vehicles and Equipment criteria by providing 10-20 years of service and exceeding the maintenance cost to purchase price ratio criteria of 30%, having a current ratio of 65%.

After the acquisition of a suitable replacement vehicle is completed, the Leach truck will be used as a backup and the current 1994 Peterbilt backup trash truck (EH177) will be sent to surplus. The 1994 vehicle’s engine technology is antiquated, and it is classified as a gross polluter.

The purchase of this specialized equipment will be procured through Sourcewell Cooperative Purchasing Solutions, formerly known as National Joint Powers Alliance (NJPA). This program leverages cooperative pricing agreements with companies who have been selected by Sourcewell through a competitive proposal pricing process. Respondents for the Request for Proposal (RFP) and agreement through Sourcewell are ranked and based on: • Conformance to terms and conditions of the agreement • Pricing • Financial, Industry, and Marketing success • Bidder’s ability to sell/service contracts nationally • Bidder’s Marketing Plan • Value added attributes • Warranty coverages and information • Selection and variety of products and services

This purchasing option is permitted under Nevada Revised Statute (NRS) 332.195, which allows the RTAA to joinder or mutually use a contract acquired by other government entities. Sourcewell is a cooperative purchasing program that offers competitively solicited purchasing contracts available for use by any government or non-profit entity through joint powers cooperative purchasing laws in their respective jurisdictions. Page 3

The purchase price for this piece of equipment is per Sourcewell contract #091219-THC under the Reno-Tahoe Airport Authority Member Number 101966.

Company Background Preferred Truck & Equipment (PT&E) Sales and Service, Inc. has been in business for 35 years. Its initial mandate was to maintain the solid waste equipment of Pleasanton Garbage Service. In 1988 Eric V. Lauritsen and Lewis Petty came on board and began a relationship with the Heil Co. as a parts and service center in the San Francisco Bay Area. In 1994 the Heil Co. closed their Dixon, California location. PT&E took over responsibility for all of the Northern California and Western Nevada parts and service. They hired several of the displaced employees and opened a repair facility in the Sacramento area to better support Heil products. In 2009 they purchased their current 3.7-acre facility located in Livermore, California.

Fiscal Impact Funding for the purchase was submitted as part of the FY 2020-21 Budget, however it was later put on hold and deferred due to the COVID-19 pandemic. Budget constraints remained in the current fiscal year, limiting funding for this purchase in FY 2020-21. The purchase was recently identified as qualifying for reimbursement from The Coronavirus Aid, Relief, and Economic Security (CARES) Act funds allocated to the RTAA and proposed as an additional capital asset replacement during the midyear budget review process. The Federal Aviation Administration (FAA) requires the equipment meet the FAA Made in America mandate. The purchase cost will be initially paid using the RTAA’s general fund, followed by a reimbursement request to the Federal Aviation Administration (FAA) for CARES Act funds, pending the vendor meeting the FAA Made in America requirement for CARES reimbursement. If the vendor fails to meet the requirement the vehicle will be expensed against RTAA’s general fund. Committee Coordination None. Recommended Motion “It is hereby moved that the Board authorizes the President/CEO to award a contract for the President/CEO to Award a Contract to Preferred Truck & Equipment Sales and Service, Inc. for the purchase of a 2021 Heil 40-yard High-Compaction front loader type body Refuse Collection Truck in the amount of $383,083.57 and authorizes the President/CEO or his designee to sign”.

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2021 Heil 40 yard collection and compaction refuse truck

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EH177 1994 Peterbilt to Surplus