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Town Board Meeting Townofporter.Net Town of Porter 3265 Creek Road Youngstown, NY 14174 Town Board Meeting TownofPorter.Net ~ Minutes ~ Barb DuBell 716-745-3730 Monday, December 11, 2017 7:00 PM Town Hall Auditorium I. Call to Order 7:00 PM Meeting called to order on December 11, 2017 at Town Hall Auditorium, 3265 Creek Rd., Youngstown, NY. Attendee Name Organization Title Status Arrived Mert Wiepert Town of Porter Supervisor Present Jeff Baker Town of Porter Deputy Supervisor Present Thomas Baia Town of Porter Councilman Present Larry White Town of Porter Councilman Present J. Duffy Johnston Town of Porter Councilman Present Barb DuBell Town of Porter Town Clerk Present Kara Hibbard Town of Porter Deputy Town Clerk Absent Scott Hillman Town of Porter Highway Superintendent Present Peter Jeffery Town of Porter Code Enforcement Officer Present Bernie Rotella Town of Porter Grant Writer Present Mary Siegrist Town of Porter Bookkeeper Present Mike Dowd Town of Porter Attorney Present Susan Driscoll Town of Porter Assessor Present II. Reports/Resolutions III. Resolutions 1. Resolution 2017-90 Minutes Approval Resolution to approve the minutes of the November 13, 2017 regular meeting of the Porter Town Board and the work session held on November 15, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Thomas Baia, Councilman SECONDER: Jeff Baker, Deputy Supervisor AYES: Wiepert, Baker, Baia, White, Johnston 2. Resolution 2017-91 Audited Vouchers Town of Porter Page 1 Printed 12/12/2017 Town Board Meeting Minutes December 11, 2017 Resolution to approve the vouchers as audited by the Porter Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Larry White, Councilman SECONDER: J. Duffy Johnston, Councilman AYES: Wiepert, Baker, Baia, White, Johnston 3. Resolution 2017-92 Acceptance of Supervisor's Report Resolution to accept the Supervisors report for November 13, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Jeff Baker, Deputy Supervisor SECONDER: J. Duffy Johnston, Councilman AYES: Wiepert, Baker, Baia, White, Johnston 4. Resolution 2017-96 Reduce Number of Recreation Commissioners Resolution to reduce the number of Recreation Commissioners from seven to five. RESULT: ADOPTED [UNANIMOUS] MOVER: Larry White, Councilman SECONDER: J. Duffy Johnston, Councilman AYES: Wiepert, Baker, Baia, White, Johnston IV. Reports 1. Report 2017-251 Supervisor's Report Public hearing on water sewer rates Monday December 18, 2017 @ 7:00 pm. Motion to set Public Hearing for December 18, 2017 @ 7:00 PM was made by Town of Porter Page 2 Printed 12/12/2017 Town Board Meeting Minutes December 11, 2017 Councilman Baker and seconded by Councilman Johnston. Motion carried. Checks and warrants to be paid for the month of November. Go over Porter on the Lake, rules, regulations and needed improvements. Year-end meeting December 27, @ 3pm. Jackie Robinson is the Chairperson for the Zoning Board of Appeals. Updating the alarm system. Motion to spend no more than $1,000 to update the alarm system made by Councilman Baker and seconded by Councilman Johnston. Motion carried. RESULT: REPORT ISSUED 2. Report 2017-240 Town Clerk November Clerk Fees: $570.41 Water $21,532.73 Sewer: $26,515.91 Received the following resignation: Dear Commission Members: With much regret, for health reasons, I am resigning my position as a member of the town of Porter Recreation Commission. I have enjoyed the time I was able to spend as a commission member and I hope that, in the future, when I am able, I could be allowed to volunteer during the Summer recreation Program from time to time. I have been proud to be a part of this wonderful program and I wish you all further success. Sincerely, Michelle Downs Town of Porter Page 3 Printed 12/12/2017 Town Board Meeting Minutes December 11, 2017 RESULT: REPORT ISSUED 3. Report 2017-241 Bookkeeper Bookkeeper Payroll completed for the month of November Refunds made $100.zoning hearing / $50.dog shelter Completed all monthly reports - supervisor report, November retirement. Deposit summary. Completed Adopted Budget for 2018 All vouchers paid for November $ 67,057.26 Resolution to move $12,000 from building equipment to building contractual. No action taken at this time. RESULT: REPORT ISSUED 4. Report 2017-242 Recreation RE: November Recreation Report Story Hour continues at the Youngstown Library on Tuesdays and the Ransomville Library on Wednesdays. Programs begin at 9:30am. Yoga continues on Wednesday evenings at 6:30pm in the Cora Gushee Room at the Youngstown Village Center. Chair Yoga is offered on Tuesdays at 9:30am in the Cora Gushee Room at the Youngstown Village Center. Our next meeting is Thursday, December 14, 2017 at 7:00pm. Town of Porter Page 4 Printed 12/12/2017 Town Board Meeting Minutes December 11, 2017 RESULT: REPORT ISSUED 5. Report 2017-243 Assessor ASSESSOR’S REPORT • With Lewiston Assessor, attended Lewiston Porter School Board meeting at their invitation, to answer questions from the Board and the public on the topic of a potential Veteran’s Star exemption • Met with Jim Sharpe to discuss future workflow between the Tax Collection and the Assessor’s Office • Attended Niagara County Assessors, Planning Board, Zoning Board of Appeals monthly meetings • Continued receiving STAR Enhanced exemption and agricultural assessment annual renewals for 2018 roll • On-going training of temporary clerk in all aspects of position • Processed October deed transfers. October sales of note, which will affect our equalization rate going forward: 45.19-1-54.2 Lockport St TAV $17,000 Sale Price $55,000 46.03-1-41 966 Meadow Dr TAV $95,200 Sale Price $190,000 59.00-2-33.11 687 Blairville Rd TAV $59,700 Sale Price $89,000 46.00-2-39.3 3393 Creek Rd TAV $120,900 Sale Price $175,000 RESULT: REPORT ISSUED 6. Report 2017-244 Building Inspector/Code Enforcement Officer BUILDING INSPECTOR/CODE ENFORCEMENT OFFICER - MONTHLY REPORT - November 2017 Reviewed and issued permits as per Permit Report - forwarded to the Board via email & paper copy in mail boxes. Prepared information and attended Planning Board Regular Meeting 11/2/17. Prepared information and attended Zoning Board of Appeals - regular meeting 11/30/17. Town of Porter Page 5 Printed 12/12/2017 Town Board Meeting Minutes December 11, 2017 Plan review and analysis for submitted building projects. Received, inspected, and issued Complaint/Violations as per “Complaint by date” report - forwarded to the Board via email & paper copy in mail boxes. Successfully completed course Four (4) of six certification training course (NYSDOS) - three (3) days. Received notice and grade from Civil Service exam; thereby making appointment possible. Responded to multiple emailed & telephone inquiries - (questions regarding building and zoning requirements); on a daily basis. Attended two court hearings regarding complaint violations. Met with Dave Britton, GHD engineering, regarding Drainage provisions/stipulations on East Ave. Marigold subdivision. Researched and assembled a presentation on “Zombie Properties” for the Training Seminar of both the Planning & Zoning Boards on Nov. 6, 2017. RESULT: REPORT ISSUED 7. Report 2017-245 Highway Monthly Report for November 2017 Highway Department: 1. Completed a driveway culvert replacement on Dickersonville Road. 2. Installed Christmas wreaths and Banners in Ransomville with assistance from the Town of Wheatfield. 3. Finished marking snow plow routes. 4. We are continuing to work on our winter equipment. 5. Drainage Department: 1. The off road mowing is complete. 2. We installed a flared end section on a drainage pipe off Cain Rd. Water and Sewer Department: Town of Porter Page 6 Printed 12/12/2017 Town Board Meeting Minutes December 11, 2017 1. Completed our monthly meter readings. 2. Completed a water service installation on Ransomville Road. 3. Completed repairs to 3 water breaks, 1- on Youngstown/Lockport Rd., 1- on Riverview Drive and 1- on Wilkesmore Lane. 4. Completed repairs to the stand-by power generator at Lakeshore 2 Lift Station. Respectfully submitted, Scott B. Hillman Superintendent of Highways RESULT: REPORT ISSUED 8. Report 2017-246 Engineer 1. General Engineering Support New generator at Town Hall O Final Plans and Contract Documents have been completed and Cost Estimate provided. Future Action Items: Advertise for construction subject to availability of funds Residential Drainage Plan Reviews o 3309 East Avenue o 1723 Harrison Lane o 2432 Balmer Road Water Tank Replacement Project. o EFC Grant Application submitted June 2017 . SEQR Lead Agency coordination completed . 30 day comment period over and regulatory agency comments received (SHPO - No impact) . Town Board to authorize the Supervisor to sign a Negative Declaration at the December board meeting Porter - Bank Stabilization Grant o Environmental Due Diligence requirements (NEPA, SEQRA, SHPO/THPO, Floodplain) Town Board Action Items: SEQR resolution, lead agency designation, floodplain notice ******************************* Town of Porter Page 7 Printed 12/12/2017 Town Board Meeting Minutes December 11, 2017 Engr. Amico: Completed a couple of residential drainage plan reviews for East Avenue, Harrison Lane and Balmer Road. For the water tank replacement project and the Porter Stabilization Project, I need a resolution for you to sign a negative declaration for both projects. Grant Writer Rotella: We went thru the environmental facilities corporation; they requested that we submit SEQR and the SHPO letter that the Engineer is working on. Part of my report is that we’re putting in the grant for the shoreline stabilization and the property at Fort Niagara Beach which also requires a negative declaration. That grant is 100% funded, if awarded it’s $450,000. This is ready to go at the end of the month; we need the negative declaration for this project as well. Attorney Dowd: Did we ever adopt lead agency for the shoreline stabilization? We can't issue a negative declaration on the waterfront stabilization because we can't review the SEQR until the coordination period has passed. We can't take action on the second one.
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